Video Conferencing Applications for UltimateHD

The Perfect UltimateHD CustomerThe Perfect UltimateHD Customer

Organizations committed to faster time to market,

gaining a competitive edge, and saving valuable

resources

Organizations that work globally over distance and/or

interact with global customers, vendors or partners

Organizations that value the power of clear

communication and leverage that as a key asset

Organizations that see the benefits of technology as a

way to enhance their productivity as well as encourage

and reward their employees

Corporate Human Corporate Human Resource DepartmentsResource DepartmentsCurrent Challenges:

– Vacant positions are not located in the city in which the company is located

– Evaluation of a candidate via their resume and a voice on the other end of a telephone

– Candidates may not have the personality to do their job effectively – hard to tell on paper or during a phone call

– Candidate finalists are flown to companies for face-to-face interviews

– Travel, lodging, and transportation– Per diem for food, etc. – Adds up to tens of thousands of dollars a year in expenses

Corporate Human Corporate Human Resource DepartmentsResource Departments

Benefits of UltimateHD:– Share items using a HD document camera

– See every detail/word of a resume even if type if small– Share examples of work like Ad copy, graphical work, etc. in HD– Allows candidate to point to items as they discuss them

– Face-to-face meeting more effective than telephone interview and HD allows every detail of the candidate to come through

– Evaluating the job candidate’s:– Physical appearance– Facial expressions– Body language, etc.

– Record interviews in crystal clear HD voice and video to play back for other managers to review candidate

– Reduce expenses– Travel, lodging, and transportation– Per diem for food, etc.

Remote Corporate Remote Corporate ManagementManagement

Current Challenges:– Over 70% of employees do not sit in the same location as

their managers– Remote management techniques are employed

– Individual telephone conversations/conference calls– Email used for daily interaction– Hard copy documents/proofs/samples via mail/courier service

– Current forms of communication not sufficient– Managers must make frequent trips to remote offices for meetings,

incurring travel, lodging and transportation expenses– Email communications can be misunderstood or not prioritized

correctly– Mailing physical items takes too much time and effort

– Management travel issues– Lost time en route to remote offices– Neglect other managerial responsibilities and other employees– Travel, lodging, transportation, and per diem for food, etc.

Remote Corporate Remote Corporate Management Management Benefits of UltimateHD:

– Share information in real-time– No need to mail samples, proofs, etc. use HD document camera or other

secondary camera– Every detail can be seen clearly allowing real-time decisions

– Face-to-face meetings more effective and HD means details such as emotions and hand expressions come through clearly

– Facial expressions– Body language, and more– Feeling of being related, heard and understood

– Maximum benefit is realized from each employee– Increased productivity– Employee retention– Corporate culture maintained

– Easily include other team members in HD to expand the meeting with the Polycom HD MGC

– Reduce expenses for remote managers’ – Travel, lodging and transportation– Loss of productivity when traveling

EducationEducation

Current Challenges: – Child’s ability to learn

– Retention of information– Paying attention during class– All children learn differently (seeing, hearing, experiencing, etc.)

– Teacher’s ability to teach– Children in economically disadvantaged or remote communities– Specialty teachers are scarce in some schools– Introducing political and cultural experiences while staying in

classroom

– Sharing content– Music, dance, art are all hard to communicate without being in

person– Not all schools have the ability to travel on field trips– Some content cannot be seen live, i.e. biologically clean rooms,

ancient artifacts in closed areas of museums, underwater exploration

Education Education Benefits of UltimateHD:

– Expands learning experience beyond classrooms and into the world of high definition

– Levels playing field – Expands classroom resources– Access to specialty teachers available for rural communities– Allows for unique studies in disciplines such as dance, art, music to be

delivered in HD for the highest quality audio and video

– Include a variety of compelling content in clear, HD quality– Use HD cameras, HD document cameras, HD DVD players– Experience undersea marine life, ancient artifacts, famous works of art all

with crystal clear audio and showing bright, vibrant and clear images in HD– Talk to students in classrooms across the world; experience and

appreciate different cultures and see every detail of the remote classroom clearly

– The only limit is a teacher’s imagination– Create exciting and interactive curricula – all in HD!– Involve content providers including “heroes”, places, and things– Help students absorb and retain information critical to their education

– Record trips or sessions in HD and play it back for other classes and schools – all in crystal clear high definition voice and video

Education: Higher Education Education: Higher Education

Current Challenges:– Rising costs of higher education

– College education beyond reach of many qualified high school graduates

– Classes are limited in size and scope based on available resources

– Gaining and keeping a competitive edge– Institutions are struggling to retain students and attract new ones– Campuses are looking for that “edge” that makes them unique

– Ratio of quality professors/classroom resource limits – Limits a learning institution’s ability to offer a variety of courses and

degree options– Professors and instructors have to travel from campus to campus

– Access to industry experts and content providers– In order to speak to students, industry experts have to travel thus

incurring expenses for themselves or the school– Field trips are difficult for most higher education institutions

Education: Higher Education Education: Higher Education

Benefits of UltimateHD:– Give your campus a competitive edge

– Allowing students access to courses and campuses that were otherwise unavailable

– Allows institutions to have more students per class, thus lowering the cost per student per class

– Provide unique classes locally and differentiate your campus with class content and virtual field trips delivered in HD quality

– Expands learning experience beyond classrooms and delivers class content in HD to each student

– Add unique content to any curriculum including film and music in HD, as well as documents, pictures, etc – all in the highest quality color and clarity

– Include business leaders, doctors, politicians, art historians, musicians in the curriculum and have their message and image come across in crystal clear HD

– Allows classes to take “virtual field trips” and experience them like they were there live

– Include content that makes a difference – Instead of just slides, add a virtual tour of a museum to an art history class where

students see art and ancient artifacts all in crystal clear HD– Medical students can virtually watch procedures, patient consultations and see every

detail of the patient, the surgery, x-rays, etc. – all in HD– Music students can listen to – and be taught by – masters in their field; each note,

cue, instruction is heard clearly with HD voice

JudicialJudicial

Current Challenges:– Travel for judges and lawyers

– Hard to keep the docket on schedule due to frequent late arrivals– In some areas, judges travel to different locations – Lawyers must travel with their client to the courthouse

– Public safety– Prisoner moved from jail/prison involves risk of escape– Taken to courts for judicial proceedings involves interaction with

innocent bystanders– Prisoner is safer when kept in locked facility

– Financial burden on community– Administrative paperwork– Bus and driver for transport– Two or more prison guards to escort each prisoner to and from

courthouse

JudicialJudicial

Benefits of UltimateHD:– Video conferencing has proven very useful in judicial

arraignments:– Reducing the amount of prisoners that must be transported– Reducing the cost on the community associated with each transport– Improving the ability of the court to remain on a tight schedule– Improving public safety by keeping prisoners out of public areas– Improving safety of prisoners by keeping the public away from them

– High definition video and voice means that every detail gets across– Every facial expression and nuance is expressed, saving any concern for

miscommunication or misunderstanding– HD voice sounds like they are sitting in the same room

– Documents needed at arraignment can be shared using HD document camera

– Arraignments may be recorded for documentation, future review and or education and be watched later in crystal clear HD

Corporate Boardroom Corporate Boardroom Communications Communications

Current Challenges:– Management teams are more and more likely to be in

dispersed locations due to globalization – Conference calls are limited in what can be communicated

and those on the phone are often ignored or forgotten– Meetings are often long and without visual representation,

can get tiring and off-focus– In order to share documents in a meeting, it has to be

emailed ahead of time, or separate communication channel opened

– Status reports– Spreadsheets– Financials– Internet– Videos, etc

Corporate Boardroom Corporate Boardroom Communications Communications

Benefits of UltimateHD:– Management is more connected, more in tune and more in communication

– HD video means that every detail of every person’s work is communicated

– Clearly seeing each person increases the level of interaction and improves attention and focus

– Easily add multiple sites all in HD with the Polycom HD MGC– Sharing information in real-time enables decisions to be made quickly and

easily– Documents, XL spreadsheets, video clips, three-dimensional objects, etc.

– Everyone is involved and included and their value is seen/heard– Facial expressions– Body language– HD voice sounds like they are sitting in the same room

– Record important meetings to play back for participants not present or for storage on the corporate network –and playback in crystal clear HD quality

Fashion/Design Fashion/Design

Current Challenges:– Personal attention to clients needs

– Individual telephone conversations– Miscommunications due to language differences or different

expectations– Approvals must happen via overnight mail or personal visits

– Vendors and manufacturing– Output must be seen in order for approvals to happen and for

the project to move forward– Even the smallest details are important and must be

approved

– Travel issues– Travel becomes necessary when manufacturing off-shore– Travel includes security risks, expenses, loss of productivity– Visitors must be hosted and attended to – meaning loss of

productivity for vendor also

Fashion/Design Fashion/Design

Benefits of UltimateHD:– Meeting face-to-face conveys clear

expectations and project direction– HD video allows each participant to clearly see facial expressions and body

language so that every nuance is captured, leading to fewer misunderstandings– HD voice provides clear audio so that every person is heard, even when they

do not speak the same first language

– Make real time decisions without travel– Fabric stitching, color/texture/weave of fabric, button sizes, bar codes, and

more can be shared in HD in order to facilitate decision-making

– Faster time to market gives a competitive edge– All organizations face the same challenges – now your organization will have

an “edge” and be able to get to market faster– Projects can be completed sooner, allowing resources to be diverted to new

projects, designs, and releases

Design/ManufacturingDesign/Manufacturing

Current Challenges:– Dispersed project groups

– Need to share designs, ideas, layouts, etc. with remote teams– Some teams don’t speak the same native language– Deadlines are tight and time-to-market is critical

– In person meetings are, at times, the only option– Require costly travel time– Security risks when traveling with sensitive projects and materials– Loss of productivity and focus on other assignments

– Vendors and suppliers– Need to inspect materials, boards, designs, prototypes, etc. before

approval– Each “gate” in a project requires approvals – Long lead times impact the overall schedule

Design/Manufacturing Design/Manufacturing

Benefits of UltimateHD:– Enables disperse groups to work together to accomplish

tasks faster, easier and with more synergy– HD video allows groups to see each other clearly, interact easily, and

make real-time decisions, thus moving the project forward– HD voice allows everyone to be heard and understood in crystal

clear, stereo sound – so all team members participate and add value

– Share even the smallest details over HD– Board designs, chips, microscopic materials, blueprints, CAD

drawings and more are clearly seen in HD– Use HD document cameras, HD cameras, HD DVD players or

images/documents from a PC– Provides the ability to move the project forward without travel– Maintains security since materials don’t need to leave the area

– Increase time to market and gain competitive edge– Get products to market on time, on budget– All companies face the same challenges – gain a competitive

advantage with HD voice, voice and content sharing

Entertainment/FilmEntertainment/Film

Current Challenges:– Casting agencies need to pick the perfect talent

– Headshots are not sufficient, physical attributes change quickly – need to see people live

– Face-to-face meeting with the casting director is crucial as the final step

– Casting directors can lose 10’s of thousands of $/day by traveling

– Daily shoots and/or edited film– When filming in multiple areas or countries, the director must be able

to see what is happening at each site– Costs of delaying shooting while waiting on director’s approval are

very high– Film is transported via mail/courier service and is very costly, both in

time and money– Adds to the overall amount of time it takes to get to market with the

film– Collaboration is needed to make go/no-go decisions and phone

conversations are insufficient – therefore travel, and more delays, are required

Entertainment/Film Entertainment/Film

Benefits of UltimateHD:– Casting agencies can make faster decisions

– Allow directors to see the nuance of each person that is “reading” for the part - including physical appearance, expressions, movements – all in HD

– The director see what the person will look like on HDTV!– Provides freedom for the directors and the actors/actresses – no travel– Saving significant time and money – and moving forward with projects quickly

– Filming and daily shoots can move faster, saving time and $– Casting director can see dailies in live motion, HD video – and make go/no-go

decisions, thus saving cast and location costs– Edited film can be viewed simultaneously by collaborators in different

locations – all in HD so no detail is missed– Audio can be checked due to HD voice – to ensure everything important is

being heard; and nothing extra is being added– Security is improved by not needing to ship confidential data/film via courier or

overnight service

– Easily add other locations over HD using the Polycom HD MGC allowing more people to participate and thus make decisions faster

Sports Agents Sports Agents

Current Challenges:– The number of athletes that can be supported is limited

based on available time and resource – Must create personal relationships and a feeling of mutual trust –

which requires face-to-face meetings– Travel to selected athletes’ locations across the country– Restricted to having one-on-one meetings and associations in

various cities– Sensitive meeting topics are: draft strategies, salaries, etc.

Sports Agents Sports Agents

Benefits of UltimateHD:– Sports agents can replace much of their travel with HD

video conferencing– Interview candidates – HD video and HD voice allows agents

and players to see and hear each other clearly and establish relationships

– Due to the HD of audio and video, an evaluation can be made in real-time of each athlete

– Recruit potential clients around the country without ever leaving their offices

– Once a relationship has been established, use HD video to keep in close, personal touch with each athlete

– During NFL, NBA or NHL drafts– One-on-one meetings with multiple clients in various cities

from a central location; allowing sports agents to expand business with limited travel

– Discuss draft strategies, salaries and offer support – HD video means every facial cue and nuance can be seen so that negotiations go smoothly

Medical Industry Medical Industry

Current Challenges:– Video conferencing has improved patient-care but as

medical imaging becomes more advanced, the transport systems must also advance

– Detailed images need to be effectively shown over distances– Facial expressions, body language must be conveyed as if all

participants (doctor/patient, professor/student, doctor/doctor) were in the same room

– Small hospitals and rural medical– Limited expertise to diagnose internal injuries and diseases– Patients oftentimes not seen by physicians– X-rays, MRIs, and other medical imaging are couriered daily from

small hospitals and rural medical facilities to larger metropolitan areas for evaluation

– Specialists have difficulty expanding their practice– Can only be associated with hospitals that are within travel range– Can only see a limited number of patients per day – and less if

travel is needed

Medical Industry Medical Industry Benefits of UltimateHD:

– Show in depth images, films, x-rays clearly in HD – X-rays, MRIs or other medical imaging can be remotely viewed by a

specialist all in crystal clear HD video– Evaluation is real time and decisions about patient care happen quickly

due to ability to see and hear everything clearly– Easily get a second opinion without travel or needing to mail documents;

the remote doctor can see everything as if they were present

– Treatment can be decided in the moment due to HD content, video and voice

– Suggest preventative medical treatment immediately – resulting in improved patient care

– Order immediate treatment or transport – saving lives

– Record medical visits, including content shared, in HD – allowing other medical professionals to review

– Hospitals gain competitive edge when their doctors can utilize HD technology to consult with and treat patients

– Employ specialists remotely that were otherwise unavailable– Offer fast consultation and treatment options to patients– See more patients in more locations

The Corporate The Corporate Training Industry Training Industry

Current Challenges:– Companies ranging from manufacturers to restaurants

employ a proportionate number of trainers – Need to deliver the corporate philosophy and ensure a

consistent level of quality and/or service from one location to another

– Training is crucial and needs to be face-to-face– Travel to corporate locations to convey company information

and teach employees how to deliver the company’s standards of quality and/or service

– Incurring considerable travel expenses

The Corporate The Corporate Training Industry Training Industry

Benefits of UltimateHD:– Convey techniques and corporate information over video

– HD video allows trainers to see each trainee clearly to ensure the message is getting across to each and every student

– HD voice allows all participants to be heard and understood which is crucial when teaching new techniques or services

– Share content in HD for maximum impact– Live video clips in full motion can be shared using HD content– Documents, images, pictures can all be conveyed in HD

– Corporate trainers and employees receive maximum benefit from time spent during a video conference, which translates into increased productivity

– Training can be recorded and played back in HD to maximize each training session – use it over and over again with new employees

– Video conferencing can drastically reduce company expenses for corporate trainers’ travel, lodging and transportation

– This is possible only if the result of the training is realized – HD video, HD voice and HD content guarantees a successful training session

Promotional Tour Professionals/Promotional Tour Professionals/Inspirational SpeakersInspirational Speakers

Current Challenges:– Promotional tour professionals such as authors, musicians,

etc. must travel frequently– Can easily become physically exhausted during extensive

promotional tours– Incur significant travel, lodging and transportation expenses

for their respective publishing companies and labels– Due to economics, promotional tour professionals and

inspirational speaker are restricted to major metropolitan cities while secondary/smaller markets are ignored

– Promotional tour professionals such as authors are relegated to speaking and reading excerpts from their books while musicians are restricted to personal appearances without the benefit of performing

Promotional Tour Professionals/Promotional Tour Professionals/Inspirational SpeakersInspirational Speakers

Benefits of UltimateHD:– HD video allows speakers to address large audiences and still

be seen and heard clearly – while also seeing each participant clearly, like they were in the same room

– HD voice allows musicians to perform or share media in HD to their audience remotely

– “Virtual tours” mean maximizing exposure and potential for product sales by “appearing” in secondary/smaller markets simultaneously through HD video

– Enhance attendees’ experience by adding HD content to any speaking engagement – video, music, slides, and more – thus communicating the full value of each speaker

– Record speaking session – video, voice and content – in HD for the speaker’s libraries or to playback to other audiences in HD

Thank you!