bESTPERSONAL SCAN

Category Characteristics

– Document capture– Document processing– Document distribution– Content management

Document Capture & Management

bEST Personal Scan lets users scan documents directly to predefined destinations within their Active Directory account (Scan-to-Me and Scan-to-Home). The simple and straightforward digitisation of paper-based documents, the central definition of scan settings and the software’s affordable price make bEST Personal Scan a very useful tool to establish efficient paperless workflows between the computer and multifunctional devices.

SIMPLE DIGITISATION FOR PAPERLESS WORKFLOWS

Taking advantage of bEST OpenAPI, bEST Personal Scan completely integrates into the host device’s user panel, so that operation is fast and convenient – all that’s required is touching a few keys on the user panel of the multifunc-tional input device (MFP). Other manual input at the panel is not required. Document settings (file type and name) as well as scan settings (resolution, colour, etc.) can easily be changed. In addition, the administrator can centrally define scan settings, including limitations to the available end user settings.

Users will appreciate the efficient capture capabilities of bEST Personal Scan. They facilitate the electronic distribu-tion of documents to the correct destinations. This gives user flexibility an important boost and enhances the overall productivity of teams and workgroups.

DATASHEET bEST PERSONAL SCAN

KEY FEATURES Document capture

– User authentication: Scanning to yourself is now easier

than ever with Scan-to-Me. If user authentication is set (so the user is requested to insert user credentials based on Windows Active Directory account), selecting the “Me” one-touch key in the address book allows scan data to be sent to the user’s own email address. Use the Scan-to-Home feature to distribute the data to a registered PC. These simple but useful security features allow administrators to limit or disable any scan and send traffic outside of these ranges, effectively restrict-ing where scans can be sent.

– Scan settings: The administrator can, if desired, cen-trally define the scan settings in the Active Directory, including limitations to the end user settings range, or he can leave it up to the individual user. Defining scan settings centrally enables control of the storage volume (colour, file type and resolution).

– Scanning to predefined destinations/document routing & storing: Users can scan documents directly to predefined destinations within their Active Directory account (scan to own or other e-mail account; home or other folder in the Active Directory; etc.). The access to and content of those predefined scan destinations is con-figured by the administrator or user in the Active Directory.

Document distribution – Central document distribution to Active Directory ad-

dresses/folders: bEST Personal Scan provides access to predefined destinations from the Active Directory. The administrator can enable users to also reach e-mail addresses or can configure the application so that an e-mail address of the user’s choice can be typed in via the MFP panel.

– Convenient routing to personal network destinations: Scans can conveniently be routed to the destinations of the Active Directory without requiring additional manual input (unless the user wants to enter another e-mail address manually). This creates a gateway to internal document routing options and minimises the error rate for misrouted documents. Push and pull scanning are supported.

WORKFLOW

Userauthentication

– Scan destination– Scan settings

Active Directory server

Personal Scan server based on bEST OpenAPI

Own home directory

Otherdirectories

Own e-mailaddress

Another person’se-mail address

Userinformation flow

DATASHEET bEST PERSONAL SCAN

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Konica Minolta Business Solutions Europe GmbH Europaallee 17 30855 Langenhagen Germany www.konicaminolta.eu

Variable Data Printing

Security

DeviceManagement

PrintAutomation

Connectivity

Cloud & MobilePrinting

ColourManagement

Make-Ready

User & Cost Management

Web-to-Print

Document Capture & Management

OutputManagement