application documents second call central europe programme 2007-2013 barbara di piazza jts central...
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APPLICATION DOCUMENTSSecond Call
CENTRAL EUROPE PROGRAMME 2007-2013
Barbara Di PiazzaJTS CENTRAL EUROPE PROGRAMME
National Info DayBologna, Italy27 January 2009
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APPLICATION DOCUMENTS
What has to be submitted?
APPLICATION FORM 2nd Call + ANNEXES 2nd Call
Do not submit additional information or documents!
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APPLICATION DOCUMENTS
How to be submitted ?Application Form and its Annexes to be sent
• by normal post/courier or
• directly delivered by hand
In both cases the envelope must include
• the hard copy of all necessary documents and
• a CD-Rom or any other electronic support where the electronic version of the Application Form, Simplified Financial Statement (SFS) document and a map with location of partners are saved
Submission via e-mail not accepted!
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APPLICATION DOCUMENTS
What is checked?• Fulfilment of the minimum project requirements
• Meeting of administrative compliance criteria (minimum formal and legal requirements)
Info & Support:
• Related information is included in the Application Manual 2nd Call
• “Intelligent” AF providing ERROR messages
Strict handling of formal criteria!
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1- Basic Information
2- Project Outline
2.1 Relevance
2.2 Methodology
2.3 Sustainability and Knowledge Management
2.4 Partnership
2.5. Investment
3- Project Work Plan
4- Project Partners and Budget
5- Project Budget
6- Time line (Visualisation of Work Plan)
APPLICATION FORM Structure
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ANNEXES What has to be
submitted?• Map Location of Partners
• Management Structure (Flow-Chart – no template provided)
DECLARATIONS
• Co-financing Statements incl. Declaration on administrative and financial capacities and on legal status (different forms depending on the status of the partner)
• Declaration on status in relation to State Aid
• Simplified Financial Statement and related supporting documents (only private Lead Applicants, Priority 1)
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DECLARATIONS Who submits what? -
Overview
Partner
Form
Lead Applican
t
EU-Partners
Partners (Int. Org. under nat. law)
Partners (Int. Org. under int. law)
Partners (Third country)
Co-financing Statement, incl. Declaration on Capacities, Legal Status (in Application Form)
Co-financing Statement, incl. Declaration on Capacities, Legal Status (Annex – different forms)
State-aid self-declaration
Simplified Financial Statement and supporting documents(only private Lead Applicant)
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• Self-declaration to be provided by all partners receiving ERDF except international organisations
• If partner considers itself as undertaking according to the State Aid discipline the de-minimis regime will apply and related data will be requested in the form
• Form includes information on State Aid
• Please get in touch with your Contact Point for details on support provided on national level.
ANNEXDeclaration on State Aid
Status
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ANNEXSimplified Financial
StatementSimplified Financial Statement (SFS):
• only needed for private Lead Applicants (Priority 1)
• has to be provided in hard copy and e-version
• SFS has to be accompanied by additional supporting documents as specified in the Application Manual 2nd Call
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APPLICATION DOCUMENTS
Lessons learned from 1st CallAvoid ineligibility of your application due to formal
mistakes!
REMEMBER!
• Completness of the documents (all obligatory Annexes for all partners; hard copies & e-versions needed);
• Use the provided templates;
• Documents on headed paper;
• Documents dated, signed, stamped;
• Documents signed by the legal representative as in AF or duly authorized person;
• Co-Financing Statements indicate same amount as in submitted version of AF.
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APPLICATION FORM Check List
Check List:
all boxes have to be answered with
Yes or N/A
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• Operational Programme (OP)
• Application Manual 2nd Call
• Instructions for Applicants:How to complete the AF
• FAQs
(Implementation Manual)
(Audit and Control Guidelines)
SOURCES OF INFORMATION
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Thank you for your attention!