applicant tracking module

Detailed process and workflows

Applicant Tracking

Module

This presentation allows you to understand the Applicant Tracking

process as it exists in EmpXtrack with the help of screen shots.

Main sections are:

– Requisition creation

– Job Publishing

– Manage Requisitions

– Manage Candidate(s)

– Offer generation

– Configuration and Rules

For sake of better visibility we have used the following names/ photos for

different roles:

Copyright 2013 | Saigun Technologies Pvt. Ltd. 2

Purpose and Sections

Manager

John Steel

Recruiter

Terri Osborn

Interviewer

Susan Jones


Job Requisitions can be for New Hires

and for Replacements. EmpXtrack

allows variable and multiple details to

be captured for each request type.

Path: Manage >> Recruitment >>

Applicant Tracking >> Create New

Request.

The Job Request (MRF) may need

approval before it is submitted to the

recruiter. This workflow is

configurable.

Create a Job Requisition


Job publishing entails opening the MRF on multiple sites, these may be: • Employee portal for IJP • Company Website and • Agency portals EmpXtrack allows all the above with seamless integration such that the inflow of candidate resume is streamlined. While publishing the recruiter has the choice of displaying the relevant data points for the visibility of prospective candidates.

Publish the requisition


Post publishing of the MRF at one or more options, system keeps receiving candidate resume without any manual interface.

• Through the company website, the prospective candidates can create a login id, send resume against one or more open positions. EmpXtrack allows the candidate to maintain updated resume which is attached to the application automatically.

• Recruiters at an Agency get to view the job request in full and can send resume online

• Through the Employee portal, an existing employee may also send in his resume for an open position

Recruiter can then shortlist candidates, schedule interview and tests. EmpXtrack send messages and email to interviewer and candidates automatically.

Manage Candidates


EmpXtrack Applicant Tracking included a database for CVs to assist your search for the best candidate. We also support a notes section with each CV. This is available across multiple recruiters and comes in very handy while shortlisting candidates.

Shortlisting from the database can be done based on multiple fields.

Manage CV database


EmpXtrack provides two unique features to further enhance user pleasure. They are:

1. Check for Duplicate resume

2. Notes with each resume in the database

Together they ensure a referencible candidate history and no duplicate resumes.

Special Feature De-dup and Notes


EmpXtrack can also generate a job offer to a candidate. The template is configurable. Shown below is the printable version of one such sample offer letter.

The letter also embeds a URL, user name and password for online candidate’s onboarding .

Make Job Offer


EmpXtrack allows the interviewer and test coordinator to view job requests, candidate profile, recruiter notes and all past feedback before giving their feedback in a pre defined format including competency ratings ,comments and final ratings and recommendations.

Capture Interview Feedback


EmpXtrack provides very comprehensive configurations for Request creation, Publishing, Capturing Candidate details, Search setup, Resume shortlisting, Interview setting and Result capture.

The workflows and fields are configurable through the UI, accessible to the Administrator.

Configuration Settings

For a demo or more

information please

contact


http://empxtrack.com/contact-us

applicant tracking module

Business