APPENDIX A

Figure A. 1 [ADZU Nursing Review Center’s Current System]

Applicant

1.0Prepare Payment

Slip

3.0

Record Payment

Made

4.0Fill out

Registration Form

5.0Store

Application information in

a box

PaymentDatabase

Requirements Payment

Receipt &Payment Slip

Application Form

Application Information

Memorandum of Agreement (MOA)

Payment Information

2.0

Process Payment

D1

In process 1.0 (Appendix A.1), the applicant is entertained by one of the staff. The staff

will give instructions on procedures for registration. Once the applicant is informed, he will

be given two payment slips. These 2 payment slips comprises the name of the applicant, the

amount, the payment type, the OR number and the date of transaction. The applicant will

then need to go to the finance to give the payment slip and pay the needed amount. The

applicant can make a choice by paying the tuition in full or in installments. If the applicant is

an ADZU graduate and chooses to pay in full, then the amount that the applicant will be

paying is 14,000 pesos, but if the said applicant chooses to pay in installment, the applicant

should be paying 7,000 pesos for the down payment then pay his second installment on a

given schedule paying the amount of 4,000 pesos then their remaining balance on their next

schedule. Otherwise, if the applicant is not an ADZU graduate, the applicant will have to pay

a total of 16,000 pesos. The non-ADZU graduate applicant can also pay in installment, the

amount the applicant will have to pay for down payment is 8,000 pesos, then on second

installment schedule is 5,000 pesos then their remaining balance can be settled on their third

and last installment schedule. The finance holds only one account for the ADZU-NRC and in

process 2.0 (Appendix A.1) once the payment is given, the finance will update ADZU-

NRC’s finance account and then return one payment slip to the applicant for him to show off

at the ADZU-NRC office. When the payment is done, he will return to the ADZU-NRC

office and return the payment slip. In process 3.0 (Appendix A.1), the office will record the

payment information into their excel file and for process 4.0 (Appendix A.1), he will be

given a form to fill out. Once he is done filling up the needed form, the staff will inform him

about the rules and regulations. After the orientation, he must sign the Memorandum of

Agreement and he must submit two passport sized photos with a white background. After

going through the process, the applicant’s details will be typed into the computer (Process

5.0, Appendix A.1) and store the application form information into their excel file. After

these processes, the applicant’s form will be placed in a box on top of the table and a copy of

Memorandum of Agreement will be given to the applicant.

APPENDIX B

Login Details

Username & Password

Applicant’s Details

Reviewee OnlineWeb Portal

System

0

Management

Figure B.1 Proposed Data flow diagram -[Online Web Portal System]

Login Details

Request Information

Information Status

The above diagram shows the context level of how the two entities such as the reviewee

and management can access the Online Web-Portal System. In context, the proposed system has

only one major process, which is the Online Web Portal System. Inside Process 0 (Online Web

Portal system, Appendix B.1) it has three sub-systems such as Registration System for the

applicants, Reviewee’s Profile for the registered applicants (reviewee) and lastly the Content

Management Account for the ADZU NRC management. Registration system is where the

applicants (reviewee) apply and register online for the review. It is also in this system where

after registration, the applicant's (reviewee) data will be sent to the management for approval of

the application. After the approval, the applicant pays the tuition and the management validates

their account. Username and password will be sent to the applicant through email. The username

and password will be used by the applicant for retrieval of account information and resource

purposes using the Reviewee profile. Once the applicant is validated, he is now officially

enrolled and is now a reviewee of the ADZU NRC. The Reviewee’s Profile is where the

reviewees can access their profile account. In this sub-system, it will allow reviewees to select

what web-feature they would like to choose such as view payment transactions, attendance,

exam scores and download lectures. After choosing, the data will be retrieved from the NRC

database, this request information will return to the reviewee. On the other hand, the Content

Management Account is where the ADZU NRC management can upload lectures, view and

update each reviewee’s profile account such as the payment transactions, exam scores, and

attendance. After updating the content, the system will send back the management the

information status of the data to inform the management that the data has successfully uploaded

or not.

Reviewee

1.0

Registration System

Applicant’s details

Username & password

Management

3.0

Reviewee Profile

Login details

2.0

Content Management

Account

Login details

Figure B.1.1 [Process 0 - Online Web Portal System]

D1 NRC DB

Applicant’s InformationNew Applicant’s Information

Username & PasswordRetrieve Application Information

Applicant’s Information

Retrieve Web-Feature Request

New Content Information

Information Status

Payment slip

Payment Information

Information status

Request Information

Figure B.1.1 shows what reviewee’s, and management’s data are being stored into the

NRC database and what data are retrieved from the database. In process 1.0 (Appendix B.1.1),

registering of applicant happens when the applicant sends his applicant’s details to the

Registration system. There are different processes inside process 1.0 (Appendix B.1.1), data

produced from these processes such as the applicant’s information, new applicant’s information,

username and password are recorded and stored into the NRC database. Also in process 1.0

(Appendix B.1.1), retrieval of the application information from NRC database happens for

approval of application. After this, the registration system will generate and send the username

and password to the validated applicant. This username and password will serve as the

reviewee’s (validated applicant) login details. This login details are sent to the reviewee profile.

The Reviewee Profile is where the reviewee can access their account to view the features

available for Profile Account such as view payment transactions information, view absences

information, view exam scores and download lectures. The reviewee will choose any from these

features and once he has chosen a feature, this web-feature request is retrieved from the

reviewee’s account from the database and this request information will be sent back to the

reviewee to be displayed on screen. Meanwhile, the Content Management account is where the

management can organize the contents in the system such as to confirm pending applications,

upload exam scores, update attendance, upload lecture and drop students; These content

organization are done when the management logs in using the login. For the management to be

able to confirm pending applications, he will receive a payment slip from the Process 1.0

(Appendix B.1.1). He will then record this payment information and send it back to Process 1.0

(Appendix B.1.1) to confirm and validate the accounts. To upload the exam scores, lectures,

update attendance and drop students, the data are stored into the database. After adding new

content information into the database, the information status will sent back to the management to

be displayed on the screen notifying the management whether the changes are successfully done

or not.

.

Payment Information

Payment Slip

New Applicant’s Information

New Applicant’s Information

Username & Password

Payment Information

Payment

Payment Slip

Payment Information

Retrieved ApplicationInformation

Reviewee Applicant’s details Fill-out Application

form & Payment Details

1.1Applicant’sInformation

Applicant’sInformation D1 NRC DB

Record Application

Information & Payment

details

1.2

Confirm Pending

Applications

1.3

Print Payment

Information

1.4

PayPaymentAmount

1.5

Finance

Management

RetrieveApplicant

Information

1.6

Update Account

Information

1.9

Records Applicant’s Payment

Information

1.7

Generate Account

1.8

Applicant’s Information

Applicant’s Information

Applicant’sInformation

Username & Password

ConfirmationInformation

Figure B.1.2 [Process 1.0 Registration System]

Payment Details

Payment Details

An aspiring applicant who wants to apply for NLE review has to visit the ADZU NRC

website where a web page is available for Application. The applicant has to click the apply

button on the navigation bar on top of the webpage. Clicking the apply button will bring the

applicant to a webpage where they can access the registration system. With the system, the

applicant has to fill out the application form and payment details (Process 1.1, Appendix B.1.2).

After filling out, these applicant’s information and payment details are sent to process 1.2

(Appendix B.1.2). In process 1.2, applicant’s information and payment details are recorded and

stored into the NRC database. After recording and storing these data, the payment information is

sent to process 1.3 (Appendix B.1.2). In this process, the applicant personally visits the ADZU

NRC office to confirm the application. Upon visiting, the management or the staff entertains the

aspiring applicant and asks the applicant’s basic information for checking and retrieval purposes.

After retrieving the applicant’s information from the NRC database, the management will then

confirm the applicant’s application. After confirmation, the applicant will then proceed to

process 1.4 (Appendix B.1.2). In process 1.4 either the applicant or the staff can print the

payment slips. These payment slips will be available online so applicants can print the payment

slips at home or if the applicant has no printer at home he can go to the office and ask for

payment slip from the staff. These payment slips contains applicant’s payment details such as the

applicant’s name and amount. After printing these payment slips, these slips are sent to process

1.5, which is to pay payment amount. Process 1.5 (Appendix B.1.2) is the process where the

applicant visits the finance and gives the payment and payment slips. The finance on the other

hand, issues the applicant an official receipt. After paying the prescribed amount, the applicant

will then visit the ADZU NRC office and show the payment slip or the official receipt to the

management. After this, the payment information from the payment slip will be sent to process

1.6 (Appendix B.1.2). The management retrieves the applicant’s information from the NRC

database to be used for process 1.7 (Appendix B.1.2). After retrieving, the payment information

is sent to process 1.7. In this process, the management validates the applicant’s temporary

account to a permanent account and stores the payment transaction made by the applicant into

the NRC database with the updated information of the applicant. After storing, the applicant’s

new information is then sent to process 1.8 (Appendix B.1.2). Process 1.8 is where a code will be

generated to create the applicant’s username and password. After generating, the applicant’s

username and password information is sent to process 1.9 (Appendix B.1.2). In this process, the

management will update the new account information that the applicant has and at the same time

update the NRC database about the login details of the applicant such as his username and

password. After this process, the username and password will be sent to the applicant through

email to log in into his.

2.2Login Details

Web-Feature Request

Sort Web-Feature Request

Web-feature Request

Figure B.1.3 [Process 2.0 – Content Management Account]

2.1

DisplayWeb

Features

Information Status

Reviewee Information

2.3

Update Content

2.4

Retrieve Reviewee

Information

Web-Feature Request

New Content Information

Information Status

Information Status

D1 NRC DB

The second sub-system of the Online Web-Portal System is the Content Management

Account. This system is where the ADZU NRC management can access the features available

for content management. For the management to access this system, he must login using his

username and password. These login details will be sent to process 2.1 (Appendix B.1.3).

Process 2.1 will display the features that are uniquely available for the management that our

proposed system offers. In our proposed system, the management can upload exam scores, add

attendance, upload lectures and drop students. He will choose any of these features and this

request will be sent to process 2.2 (Appendix B.1.3). In process 2.2, the information that has

been passed will be sorted base from the selection the management requested. If the management

chose to upload exam scores, then the information will be sent to process 2.3 (Appendix B.1.3).

Updating of exam scores will be done into NRC database (D1, Appendix B.1.3). Information

about updating the database will be sent to back to process 2.3 (Appendix B.1.3) and the

information status will be sent to back to the management. This information status is an

information that will flash on screen whether management’s request is either successful or not.

The same process goes to adding of exam dates, uploading lectures and dropping of students. All

of these will have to update the information into NRC database then send it back to the

management to display the information on screen. On the other hand, if the management choose

to view reviewee’s information, for instance to view the payment transactions, exam scores, and

attendance, the data from the Process 2.0 (Appendix B.1.3) will be sorted and sent to Process 2.4

(Appendix B.1.3) to retrieve the data from NRC Database (D1, Appendix B.1.3). This data

(Information status) will be sent out for management where the information will display on the

screen.

3.1

DisplayWeb

Features

Web Feature RequestLogin Details

3.2

Sort Web Feature Request

Request Information

Retrieve WebFeature Request

Figure B.1.4 [Process 3.0 – Reviewee Profile]

D1 NRC DB

The last sub-system of the Online Web-Portal System is the Reviewee Profile. This

system is where the reviewees can access and view the features that our web portal has such as

payment transaction, attendance, exam scores, and lectures. For the reviewee to be able to access

these features, the reviewee must login with his username and password that was sent through his

personal email account. These login details will then be sent to process 3.1 (Appendix B.1.4). In

process 3.1 the features will display for the applicant to choose on what to access. For example,

the reviewee wants to check his payment transactions and payment balance; the reviewee will

choose the appropriate feature such as Payment transaction. After choosing, this request will be

sent to process 3.2 (Appendix B.1.4). In Process 3.2, the data will be sorted and the web

information is being retrieved from the NRC database relating to the web request made earlier.

This web request is then sent back to the reviewee where the displaying of the information

happens. In this case, the payment transactions and payment balance will be displayed on the

screen. This also applies to viewing of payment transactions, exam scores and downloading of

lectures. These features will be sent to Process 3.2 and to sort out the feature then retrieve their

respective data from the NRC database. This data will be sent out for reviewee where the

requested information will display on the screen.