appendix 3 - whangarei · 2019-08-02 · appointed pcg for next phase wdc commits $10k for next...

APPENDIX 3

HIHIAUA CULTURAL CENTRE

SCOPING REPORT – MAY 2008

H i h i a u a C u l t u r a l C e n t r eConCept definition & projeCt sCoping report

May 2008

prepared in confidence by t.i.M.e. unliMited ltd

finaL report updated 27 May 2008

NZ TOURS & TRAVEL

™

table of Contents

executive Summary ............................................................................................................................................... 1

project Methodology ............................................................................................................................................... 2

project timeline ...................................................................................................................................................... 2

project background ................................................................................................................................................ 5

proposed Strategic profile-pre-project Scoping information ................................................................................. 5

Hihiaua cultural centre outcomes....................................................................................................................... 10

critical Success factors to consider....................................................................................................................11

Stakeholder consultation ......................................................................................................................................11

project Scoping brief ............................................................................................................................................ 14

proposed project roadmap & project Governance-Management roles ............................................................ 14

List of appendices ............................................................................................................................................... 16

appendix a - project brief .................................................................................................................................... 17

appendix b - draft project director - terms of reference for preliminary design & feasibility Study .............. 20

appendix c - List of reference Material and background documentation ......................................................... 21

appendix d - proposed cultural centre aerial Map (Supplied by Wdc) ............................................................ 23

appendix e - proposed cultural centre Site plan Map (Supplied by Wdc) ....................................................... 24

confidentiaL - © Hihiaua cultural centre - concept definition & project Scoping report - May 2008 1

exeCutive suMMary

the purpose of this initial scoping project was to define the concept for a cultural centre in Whangarei. the proposed development area is the Hihiaua peninsula, lower Whangarei town basin area, currently home to the Waka & Wave Sculpture.

a funding application was submitted to te papa national Services, under the umbrella funding organisation of ngati Wai trust board, and supported by te Warihi & Janet Hetaraka as key project Stakeholders.

due to unforeseen delays with the funding application, the initial project engagement was on 1 July 2007 with te Warihi & Janet Hetaraka providing background information for the project to engage with t.i.M.e. unlimited to carry out the following agreed project objectives:

co-ordinate an initial Stakeholders meeting on 10 September and to • meet key people who will be integral to project developments;

provide a review of the project timeline (due to funding delay) to project • Steering Group on 28 September 2007 along with an interim verbal project report.

conduct all research and arrange further Stakeholder meetings to be • completed by late 2007. a draft report was to be presented to key Stakeholders once representatives from Whangarei district council had been consulted.

finalise report and background research to present back to Stakeholder • meeting and provide the following project outcomes:

a written project brief, •

project roadmap to determine the forward strategy•

determine what funding opportunities and organisational structure • would be best for the next project phases including appointing a formal project control Group (pcG) and project director.

the project scope onLy covers visioning workshops with Stakeholders from Local council, regional council, other local and national government

bodies, iwi and various representatives from business sector, education sector, arts/creative sector, etc….the outcome of this initial project phase is to:

confirm a shared vision across the interested parties, •

identify the key steps and critical success factors in the form of a • roadmap for the next phases of the project (i.e. feasibility study, preliminary design, business plan, etc..)

provide recommendations and options to be considered in respect to • proposed project teams/governance/management structures, project funding, etc…

this process, due to resource and time constraints, will provide a blueprint for the future should this concept be developed further. to date, information, data, records and existing literature has been reviewed to continue to formulate and complete the visioning exercise for the concept definition. useful information has also been provided from the other initiatives in northland (i.e. Hokianga, te Hana and cape reinga) to ensure that the roadmap will cover adequately the issues that may arise from such a project.

the proposed project will have many outcomes which include but are not limited to the following:

Grow the economic and cultural well-being of the Whangarei district•

Job and enterprise creation•

build capacity among our people to contribute to the tourism sector in • Whangarei

enhance iwi pride and unity•

collate, retain and share iwi knowledge and stories•

educate other people about iwi•

enhance whole-of-community pride and unity•

build cultural understanding and awareness•

1

2 confidentiaL - © Hihiaua cultural centre - concept definition & project Scoping report - May 2008

Highlight the significance of historic sites•

increase visitor numbers, length of stay and tourism dollar spend in the • Whangarei district

a key development in the project came in early 2008 when the project Steering Group was able to meet formally with councillors and Management representatives of the Whangarei district council. this has led to a firm commitment from all parties involved to take this project forward to the next phase of development as a collaborative effort of value to the Whangarei district.

We would like to thank all those who have participated to date in this very exciting development project. We would like to offer our special thanks to te Warihi and Janet Hetaraka who with their unfailing passion and dedication have spearheaded this development to realise the lifelong dream of many people to see a centre of excellence that many interested Whangarei Stakeholders can be part of. We also wish to formally acknowledge the ngati Wai trust board for being the umbrella organisation for funding this initial project phase and look forward to supporting this ongoing initiative in the future.

projeCt MetHodology

following the initial Stakeholder meeting on 10 September 2007, the project Steering Group decided to use the following process to complete the initial scoping phase of the project. reporting back to the project

Steering Group occurred via email, phone and regular meeting updates. until this point in the project much of the progress has been reported verbally given the highly confidential nature of this initiative.

to review and summarise the input from Stakeholders gathered • at consultation meetings, and to build on the views expressed, to develop the draft project brief along with research of existing documentation, historical information and review of similar ‘cultural centre’ developments within nZ and abroad which are available (i.e. te Hana and Hokianga developments)

to gain further input from other Stakeholders, particularly from other • sectors including local and central government agencies.

to engage closely with Whangarei district council as key Stakeholder • and Hihiaua Landowner.

to prepare interim reports to te papa tongarewa and present draft • feedback/reports to identified Stakeholders who are privy to project information at various development stages of the Hihiaua cultural centre.

projeCt tiMeline

table 1.1 summarises the key project milestones and activities that have occurred since the project inception stage until the current concept definition and project scoping stage.


tabLe 1.1 - proJect tiMeLine

project timeline activity responsibilities

pre-Scoping project Start date

initial concept definition & project Scoping commissioned and funded by te papa Museum (ngati Wai trust board used only as umbrella organisation to receive funding).

tW & J Hetaraka and ngati Wai trust boardte papa national Services.

1 July 2007 consultants appointed. project Steering Group established to liaise with ceillhe & neill Sperath of t.i.M.e. unlimited (consultants appointed to complete the initial concept definition only).

July/august 2007 project Scope agreed and project background information received from tW & J Hetaraka.

funding delays.

tW & J Hetaraka and ngati Wai trust board

Key Whangarei based contacts for the project Steering Group at this initial stage of project were te Warihi & Janet Hetaraka, richard drake, Jude thompson and Scott pothan. due to highly confidential nature of this type of initiative an informal network of Stakeholders who have been involved in project meetings were being kept informed by these people through their established networks.

te papa national Services.

Various Stakeholder meetings – one on one and to follow-up with other organisations not able to make the initial Stakeholder meeting.

project Steering Group members

30 october 2007 interim project Steering Group meeting with S davis & J thompson of enterprise northland


16 november 2007 education Sector forum, Whangarei Library


19 november 2007Meeting with Kiri Goulter from tourism nZ

c Sperath

21 november 2007 tW Hetaraka presented to Whangarei teachers forum

tW Hetaraka


project timeline activity responsibilities

Late nov/dec 2007 unable to engage with Wdc

Jan 2008 renewed contact with Wdc cr. Merv Williamson & c Sperath

28 february 2008 project Steering Group meeting held with Wdc representatives

5-6 March 2008 cultural centres Symposium held in rotorua and hosted by te papa

tW & J Hetaraka and c Sperath

17 april 2008 follow-up project meeting with Wdc

appointed david Keys as project directorappointed pcG for next phaseWdc commits $10k for next project phase

april/May 2008 finalise Scoping report, written brief, secure funding for next phase, set-up trust

pcG

27 May 2008 report back to Stakeholders Meetingpresent final report and project briefpresent roadmapintroduce pd & pcG

pcG

June 2008 Move into preliminary design – feasibility Study

pcG


projeCt baCkground

the project has a long history dating back over more than 20 years. this section provides some background to the current concept definition and project scoping for which the funding from te papa was granted.

te Warihi Hetaraka has been the leading local figure who proposed a cultural centre on Hihiaua peninsula in Whangarei city. te Warihi has a vision to create a cultural hub as a centre of excellence for Māori, a destination for visitors and a place of learning and growth for all people. te Warihi’s vision is for a cultural seedbed (tāpapa toi) where all the iwi of Whangarei can work together to live and share their cultural taonga. it is envisaged to be a place where Māori links with Whangarei terenga paraoa, the meeting place of chiefs, is rekindled and cemented for his people.

te Warihi is uniquely placed to foster this vision. te Warihi, tohunga Whakairo in Whangarei, is widely respected for his knowledge of te ao Māori. He is a deeply spiritual man, who carries the knowledge of his people. He is a very humble man, who is highly respected by all iwi and all cultures. He is steeped in traditional knowledge, but has always been keen to develop new ways of combining the past with the present.

over the past 40 years te Warihi has completed and supervised significant carving projects in the district including the waharoa at ruapekapeka, carvings of rongo and the god of war at the entrance to the information centre in tarewa park, several multi-cultural pouihi at the entrance to the Whangarei library as the Waka & Wave sculpture in the Hihiaua reserve. Most significantly perhaps, he facilitated the carving of the Wharenui at terenga paraoa Marae in Whangarei, which identified and acknowledged all the hapu associated with the district.

the Whangarei district council, in planning for the future development of the city, has given clear indications to local iwi that a cultural centre will be developed on Hihiaua peninsula. When the town basin was being developed hui were held with tangata Whenua with an interest in the area.

the Whangarei town basin Hihiaua cultural centre plan (1993) states that: “preliminary discussions indicate widespread support for the building of a waka taua to be based at the town basin” and that “through discussions with all tangata Whenua groups there is widespread acknowledgement of the need for a living Māori presence in the town basin area with a strong commercial and tourism component.” (p. 6).

the Whangarei district council’s town basin development Sub-committee resolved on 1 november, 1994: “that the concept of a cultural complex sited on the Lower dent Street peninsula be approved in principle.” Meetings to confirm this concept have continued into this century. When the Whangarei rSa recently proposed to build on the vacant land on Hihiaua peninsula, the proposal was withdrawn promptly, after it was made aware of the expectation of iwi for the site.

a town basin Variation, developed by the council for inclusion in its proposed district plan, has identified a cultural hub on the peninsula. the council’s 20/20 plan proposes additional residential units in proximity to the reserve, with quality developments for tourism and retail activities, which compliment the existing town basin activities.

the council’s Heritage, culture, arts and creative industries strategy for Whangarei district was developed in draft form in 2007.

in July 2006 the Waka & Wave sculpture was dedicated in front of a large crowd of local and national leaders. Several kaumatua and the artists, chris booth and te Warihi, expressed their wish for real waka to be launched in future from Hihiaua peninsula and for the sculpture to be the beginning of a cultural renaissance in the area.

proposed strategiC profile - pre-projeCt sCoping inforMation

the following information was prepared prior to the project scoping exercise. it contains a number of key issues and points from which the concept definition and project brief have been defined.


vision

to create a cultural centre of Māori excellence on the Hihiaua peninsula.

Mission

by drawing together Māori and other expertise an international cultural centre, renowned for excellence and inclusion of all people, will be established in Whangarei.

Core values

excellence - the cultural centre will be recognised for high standards of achievement.

expertise - the cultural centre will attract and retain existing expertise and develop new standards for professionalism and creativity.

inclusion - people from all cultures will feel welcome and included.

organisational Culture

by using existing expertise and exploring the creativity of many various interested people, the cultural centre will build positive relationships with staff, clients, local, regional, national and international agencies. the Hihiaua cultural centre will be lead by professional, highly motivated and skilled directors who value people above all else, and are committed to creating excellence as its overriding standard and a heritage site for the future.

this initial concept definition and project scoping exercise encompassed

many iwi, Hapu and supporting community organisations.

organisations who have supported the development of the Hihiaua cultural centre concept to date include:

Whangarei district council•

enterprise northland•

Whangarei art Museum•

arts promotion northland inc.•

ngati Wai•

te parawhau •

ngati Whatua, •

ngati Hau•

ngati Kahu o torongare•

ngati rehua•

ngati Hine•

te puni Kokiri•

dept of conservation•

Settlement Support network•

pacific islands development trust•

north tec•

te Wananga o aotearoa•

Whangarei teachers forum•

northland craft trust•

northland regional Museums•


description of project

the overall vision for the Hihiaua cultural centre is to develop a centre showcasing the best of Māori culture, arts and technology while embracing people of all cultures in an atmosphere of mutual respect and experiential learning using advanced technology where possible.

a core focus for the Hihiaua cultural centre will initially be the building of several types of waka for use by visitors to the site on the Whangarei Harbour. activities will include:

Knowledge sharing through story telling;•

displays about waka building and the use of waka in a historical • context;

training and development in all aspects of waka culture (i.e. waka • design and construction, paddling as both recreation and sport for locals and tourists);

Waka trips to study the ecosystems throughout the Whangarei • Harbour;

Waka tours to Matakohe island.•

future stages will see the development of other cultural activities such as:

Whare taonga and performing arts (e.g. kapa haka, traditional • instrument construction and performance, mau rakau, dance),

Visual arts (e.g. whakairo, raranga, ta moko, painting, tool and print • making, fashion, photography, film making)

Literary arts (e.g. writing, technology, digital art development).•

the buildings will be designed to be welcoming public spaces linked by being complimentary to the waterside location, remarkable in their design and function and conform to the highest standards of ecological sustainability while being breathtaking in their functionality and beauty.

it is envisaged the Hihiaua cultural centre will become a must see/must do dynamic cultural destination not only for domestic and international visitors to northland but for local groups and families alike.

it will be directed by a governing body of experts in business and the arts drawn from various iwi, hapu and community groups, staffed by highly qualified and trained individual experts in their various fields.

skills, Capabilities, experience and resources

strengths

the project has significant amounts of goodwill amongst people of experience and influence in Whangarei and beyond willing to donate their time and expertise to make the vision a reality.

Key individuals are willing to work on development of the project for little or no financial remuneration at this stage.

there is proven financial management expertise and some personal funds available from amongst the project’s champions.

Weaknesses

the Hihiaua cultural centre project has no funds and will need significant on-going funding to progress from a wonderful vision to being a profitable, sustainable business proposition.

opportunities

this project is open for funding assistance from various sources.•

the project may be an attractive proposition to a local or international • private investor at a later stage.

tangible resources

the land at Hihiaua is owned by the Whangarei district council and • has been indicated in past as being available for development of such a cultural centre.

Logs for construction of waka are available and some are already on • the site.

Support of the Whangarei district council.•


intangible resources

expertise and experience of all the people involved.•

established networks at local, national and international levels.•

Support of local iwi, hapu and various businesses.•

Strength of relationships between the project Steering Group and the • agencies that will be required to support the project.

Current Market analysis

currently, there is no such centre north of rotorua (te puia). the Hihiaua cultural centre may be developed under a different kaupapa and structure from similar types of centres elsewhere. it would be unique in northland. Similar centres may be te papa as the national Museum and te puia in rotorua.

Major Māori cultural tourism ventures are being developed in the Hokianga, cape reinga and te Hana. it is envisaged the Hihiaua cultural centre will complement these ventures and help to create a northland cultural route linking to these other cultural experiences. the Hihiaua cultural centre will provide a gateway hub of regional significance to link and complement these other initiatives and to draw the connection between other iconic sites around Whangarei itself. each of these other cultural developments will not only increase northland visitor experiences available, but will also act as a means of cultural retention, preservation, education and exchange with the Hihiaua cultural centre and its stakeholders in the future.

strategic alignment

the Hihiaua cultural centre project aligns with strategies for northland and for the Whangarei district. the regional tourism Strategy “arts in the regional frame” (March 2006) makes four key strategic recommendations:

arts at the centre- acknowledged and valued as an integral part of 1. everyday life.

arts of all peoples - celebrating te ao M2. āori and the richness of cultures.

arts empowered - building capability in the sector3.

arts as an economic force - growing the regional economy.4.

tāpapa toi was also the name given by te Warihi Hetaraka to the heritage, arts, culture and creative industries strategy for Whangarei district. (final draft - May 2006)

one of the key proposal from the draft tāpapa toi document was:

“a Māori heritage and culture initiative could be developed by tangata Whenua in parallel, or integrated with, the Whangarei Museum arts & Heritage development. together these would form the nucleus of an iconic heritage /arts experience precinct located between the current town basin development and Waka & Wave. this development would incorporate a 1000-1500 seat performance venue integrated with a conference centre and associated hotel accommodation. iconic events, at the town basin, e.g.: Matariki and waka festivals are also proposed.”


external analysis

socio-cultural/demographic factors

tai tokerau is an area of growth and increasingly attractive as a destination for tourists seeking more than just landscape. Visitors are becoming more interested in having meaningful interaction with tangata Whenua, hear their stories and to learn not only about our history but also our present and our future hopes and dreams.

the northland population is also younger than in other areas, making the educational and technology focussed experiences that may be offered at the Hihiaua cultural centre more viable with a healthy “local” market of schools and other educational institutions showing interest in using the facilities.

the increasing value placed on leisure time is a growing trend and one which the Hihiaua cultural centre may benefit from as people seek out new, exciting and different things to do.

tai tokerau has a higher proportion of Māori than other regions so it is more than fitting that the area has a centre of excellence to reflect not only this numerical status but also to showcase and develop the artistic and cultural excellence latent in this population. a high proportion of the Māori population is also under 25 years of age. this segment of the community would greatly benefit from a cultural centre as a source of inspiration and to act as a springboard for the fulfilment of their aspirations and dreams. it may also provide opportunities for the practice of excellence in all things. the centre is seen as a vital adjunct to local secondary schools and students could benefit from engaging in programmes organised and promoted by the centre in partnership with other organisations.

the socio-economic disparities between Māori and non-Māori in tai tokerau are extremely evident and the Hihiaua cultural centre will go some way to address some of these disparities as individuals and groups alike are encouraged to become more successful through their interaction with others they meet through the Hihiaua cultural centre.

Link here with education strategy

technological factors

a website will give exposure into the national and global marketplace • with boundless networking and marketing opportunities.

digital photography will be a vital recording tool for product development, • marketing and historical archiving.

computers and relevant software will be required for the day to day • running of the centre, for bookings and event planning, financial management and tracking of craft and personnel on the water for example.

exhibits and inter-active products will be developed using cutting edge • computer technology for light, sound and video.

Visual arts will depend on sound and lighting equipment of the highest • quality.

the centre will require security alarms and lighting.•

on-going funding and staff training to keep up with technological • advances will be essential.

While the centre may harness advances in technology to provide • high levels of comfort, efficiency and service to its users it may not be entirely dependent on this technology. Some parts of the operation would not use advanced technology but be relatively simple in this regard to encourage human interaction and promote hospitality to all centre visitors and users.

economic factors

there is growing confidence in Whangarei’s economic stability and the Hihiaua cultural centre will assist greatly with the potential for further growth.

the Hihiaua cultural centre will be need significant seed funding and investment until it is established sufficiently to become a self funding and profitable enterprise.


the project will be structured and developed with strong strategic and business plans in place to ensure its success and to meet the ‘triple bottom line’, producing outputs which cover cultural/social, environmental and economic factors. this well developed business plan will provide a sound base from which to attract investment from funding agencies.

operating environmental factors

the Hihiaua cultural centre may be best governed by a trust formed to achieve the agreed vision through the objectives developed by the steering group and supported by Stakeholders representatives possibly from local iwi, Local Government, business sector, creative sector, education sector and other community organisations.

up to this point in the project, the project Steering Group have been sensitive to the political environment in which it is engaging and it intends to have a diversely qualified, community-oriented governance body and a smart management structure, both robust enough to withstand a changing political climate.

at all levels there is a requirement to operate with a high level of awareness and compliance of various statutes like occupational Safety and Health, tax Law and contract Law.

regional factors

Whangarei is just two and a half hours from auckland which has a population of more than 1.16 million and about 110,000 businesses. new Zealand’s population is now well over four million and tourist numbers are

increasing annually. all these factors indicate potential visitor numbers and future opportunities for growth of the Hihiaua cultural centre.

the Hihiaua cultural centre would sit within several business sectors; primarily the arts, entertainment, tourism, leisure, technology and education all of which are experiencing rapid growth. to develop a planned, systematic and modular development will give the Hihiaua cultural centre time to establish a place in the market and reach its full potential. the Hihiaua cultural centre’s point of difference in the market place will be the depth and breadth of the experiences and expertise it will provide to visitors and local communities alike.

HiHiaua Cultural Centre outCoMes

the proposed project will have many outcomes which include but are not limited to the following:

Grow the economic and cultural well-being of the Whangarei district.

Job and enterprise creation.•

build capacity among our people to contribute to the tourism sector in • Whangarei.

enhance iwi pride and unity.•

collate, retain and share iwi knowledge and stories.•

educate other people about iwi.•

enhance whole-of-community pride and unity.•


build cultural understanding and awareness.•

Highlight the significance of historic sites.•

increase visitor numbers, length of stay and tourism dollar spend in the • Whangarei district.

the scoping project itself has to meet the following funding requirements:

develop a concept definition and project scoping report working • collaboratively with other local iwi and key Stakeholders in the district to maximise the use of local expert knowledge, understanding and resources and to ensure relevance to the local people;

engage consultants with specialist expertise to assist with project • deliverables;

ensure a planned and staged approach is taken including actions, • milestones and measures.

CritiCal suCCess faCtors to Consider

the project will need to be based on a kaupapa of inclusion, creativity, innovation and excellence in order to succeed.

advice may need to be taken to set up the appropriate legal entity for the Hihiaua cultural centre for the long term. this will ensure the correct Management and Governance structures are in place during the project and in place when the project moves to the ‘business as usual’ phase.

at the time of writing this report, a trust structure was being considered. a recommendation for the project control Group (pcG) will be to establish and approve the following documentation:

trust deed•

final concept definition & project Scoping report and Written project • brief

draft project director terms of reference for preliminary design and • feasibility Study phase

risk register and separate conflict of interest register for pcG & •

project Stakeholders

confirm key Stakeholder group and develop ‘Memorandum of • understanding’ for reference by representatives of project control Group.

nb: the application for the initial concept definition and project scoping for the Hihiaua cultural centre has been administered under the auspices of the ngati Wai trust board. the trust board’s role has only been to act as the umbrella organisation to receive funds from te papa tongarewa in order to engage and make payment to the project consultants.

the next phases of the project will involve determining what insurance requirements such public Liability, business continuation, business interruption and for buildings, contents and Vehicles may be required should the project proceed.

stakeHolder Consultation

table 1.2 provides a list of persons and/or organisations that have been consulted as part of this initial project phase. the list only includes Stakeholders that were actually consulted in person or via telecommunications or email. the project Steering Group recognise that other Stakeholders may need to be consulted as the project progresses through the next planning and building phases of the Hihiaua cultural centre.


tabLe 1.2 - list of persons &/or organisations consulted

person(s) organisations project interaction

te Warihi Hetaraka project initiator pcG

Janet Hetaraka project initiator pcG

rhonda paku te papa tongarewa project funding agency

addie Smith ngati Wai trust board umbrella funding organisation for initial concept definition project only

Scott pothan Whangarei art Museum project Steering Group

richard drake provides links to a number of regional organisations and boards

pcG

Jude thompson Whangarei district council (previously enterprise northland)

project Steering Group

Sheryl davis enterprise northland advice on other northland project initiatives – provided examples of concept plan templates

Ken Wilson enterprise northland pcG

cr. Merv Williamscr. Kahu Sutherlandcr. Sheryl Maicr. Shelley deemingcr. phil Halsealan adcockMark Simpson

Whangarei district council M. Williams & a. adcock – pcG members

all others attended Wdc project meeting 28 february 2008


person(s) organisations project interaction

John Williamson previous Wdc councillorchair – WaM trust

avid supporter and attendance at initial Stakeholders meeting 10/9/07

Kiri Goulter tourism nZ project meeting on 19/11/07 held to discuss tnZ experiences and support for similar initiatives around nZ and specifically in northland

Willie cooper – WbHSte aomihia tana-Glassie (tHS)

Whangarei teachers forum te Warihi briefed the forum on 21/11/07 about concept definition – wide support received

delwyn Hewson te puni Kokiri attended Wdc project meeting 28 february 2008

Jenny barrett arts promotion northland inc. attended initial Stakeholders meeting 10/9/07

dick Shepherd ngati Kahu o torongare attended initial Stakeholders meeting 10/9/07

tom & eileen parore ngati Whatua attended initial Stakeholders meeting 10/9/07

fred tito te parawhau attended initial Stakeholders meeting 10/9/07

te ihi tito te parawhau attended initial Stakeholders meeting 10/9/07

taipari Munroe north tec attended initial Stakeholdesr meeting 10/9/07

Shane Lloyd copthorne Hokianga initial email and phone contact regarding Hokianga project


projeCt sCoping brief

a written project brief has been prepared in conjunction with this initial concept definition & project scoping report to use as a terms of reference document for the next planning and development phases of the project. a full copy of the project brief is appended to this final report.

the key elements of the project brief are:

project summary

the plan is to build an inclusive, innovative, and highly interactive Māori based cultural centre on the Hihiaua peninsula in Whangarei.

the vision is to establish a high quality centre of excellence to promote Whangarei’s Māori culture and arts.

identity

the project needs to develop a strong and distinctive identity representative of the many cultures and diverse communities that exist within the Whangarei district.

inclusiveness

the concept of “inclusiveness” and the representative nature of the development will need to take into account all Stakeholders needs. from the start the promoters and Stakeholders of the Hihiaua cultural centre have said that, although the development is seen as a cultural centre with key Māori input it must be inclusive of all communities in the Whangarei area.

all visitors and users must be welcome and some protocol established to manage expectations to achieve this and a common understanding of care/respect for the cultural centre by all users.

proposed projeCt roadMap & projeCt governanCe-ManageMent roles

the intended way forward for the project is illustrated in fig. 1.1 the proposed project roadmap. the project road Map provides a graphical depiction of the key steps required to take the project to the next phases of planning and development.

project Governance and Management through the planning and buildings stages would be controlled at two levels:

Governance through a project control Group (pcG) including 1. representatives of key Stakeholders and a project director.

Management through a project Management Group (pMG) comprising 2. the project director and key project people - architect, QS, contractor, etc)

a draft terms of reference for the project director for the next phases 3. of the project is appended to this report.


proposed projeCt roadMap - fig. 1.1


list of appendiCes

appendix a - project brief

appendix b - draft project director - terms of reference for preliminary design & feasibility Study

appendix C - List of reference material and background documentation

appendix d - proposed cultural centre aerial Map (supplied by Wdc)

appendix e - proposed cultural centre Site plan Map (supplied by Wdc)


appendix a - projeCt brief

HiHiaua Cultural Centre - projeCt brief

1. project Summary

1.1 the plan is to build an inclusive, innovative, and highly interactive but Maori based cultural centre on the Hihiaua peninsula in Whangarei.

1.2 the vision is to establish a high quality centre of excellence to display and promote Whangarei’s Maori culture and arts.

2. identity

2.1 the project needs to develop a strong and distinctive identity representative of the many cultures and diverse communities that exist within Whangarei.

2.2 the concept of “inclusiveness” and the representative nature of the development to take into account all stakeholders needs has already started.

3. Land

3.1 the land which is owned by the Whangarei district council (Wdc) is outlined on the attached plan.

3.2 the land does not have any reserve designation.

3.3 the approximately land area is 6.6773 hectares.

3.4 the land appears to be contained in certificate of title 4b/215.

3.5 the land is zoned town basin open Space Sub-environment under the town basin environment zoning under the Wdc operative plan. the full Wdc district plan rules related to town basin environment can be viewed at http://www.wdc.govt.nz/resources/9991/43.town-basin-environment-rules.pdf

3.6 the existing Wave & Waka sculpture is to be retained and integrated into the development.

3.7 the conference building is leased with a 12 month termination clause. the future of that building needs to be reflected in the development plan.

3.8 the boat manufacture building is excluded from the site.

3.9 a marked up site plan showing the Hihihaua land is attached.

4. other influences

4.1 the site adjoins the Whangarei town basin. aerial photograph attached.

4.2 Wdc have recently announced that the former nrc building in the town basin is to be established as a Hundterwasser Gallery.

4.3 it is envisaged that the design for Hihiaua will need to go beyond its site to show how pedestrian and vehicular links could work throughout the town basin and how landscaping could tie the together and enhance the whole town basin.

4.4 open plan areas are an important part of the concept. it is envisaged that substantial parts of the site will remain open space – passive, planted and walkways. this will in any event result from the Wdc town basin environment - town basin open Space Sub-environment maximum coverage of 30%.

4.5 the Hihiaua site is substantially surrounded by water. it is envisaged that the development will have strong links to the water particularly through Waka as a feature of the Maori experience.

4.6 it appears that most of the Hihiaua peninsula is reclaimed land. this will need to be taken into account in the design and cost estimates.

5. possible project elements

5.1 consultation with stakeholders suggest that the following elements should be considered for possible inclusion in the development:

(a) a central cultural centre to allow for walk around display areas and some form of meeting/conference centre capable of seating at least 200. this should have an open plan layout to vary the size of facilities and spaces available.

(b) a link to all other sites of significance in the Whangarei


area – such as nga pou at the Whangarei Library.

(c) Whare taonga for display of items of significance possibly retrieved/loaned by te papa or other collections.

(d) a Maori carving facility/gallery

(e) a whare waka – a waka building and display facility.

(f) an art gallery – potentially to house existing collections in Whangarei.

(g) education, technology, research and development spaces and storage facilities.

(h) technology space including a state of the art theatre/performing arts area.

(i) break-out rooms for small meetings/displays etc off the main centre

(j) a cafe linking to most of the facilities.

(k) retail outlets selected on the basis of overall added value to and synergy with the centre.

(l) the existing Wave & Waka feature is to be integrated into the development.

(m) carparking and public transportation links to service the development and provide alternative access without increased traffic congestion.

(n) Walkways to link the development to other parts of the town basin.

(o) Landscaping.

(p) open space.

(q) outdoor areas around the centre – seating and undercover areas for “outdoor” functions.

6. 6. Stakeholders

6.1 the main stakeholders are seen as:

(a) Wdc as land owner and tLa.

(b) tangata whenua

(c) te papa as sponsor.

(d) Whangarei art Museum

(e) Whangarei arts promotiontrust

(f) Whangarei Museum & Heritage park

(g) enterprise northland

(h) education – northtec/tWoa

(i) tourism nZ/northland

(j) Whangarei tourism trust.

(k) Maori tourism network

(l) nrc

(m) tpK as a possible sponsor.

(n) pasifika through the Whangarei pacific islands development trust

(o) Whangarei and northland communities.

6.2 the stakeholders recognise that although they have a special place relative to the proposed development the real stakeholders are Whangarei’s and northland’s community.


7. users

7.1 it is envisaged that the centre will attract much interest.

7.2 the main user groups are seen as:

(a) Local community groups (Maori and iwi roopu, new immigrants, pacific island communities, volunteer groups, school groups, etc.

(b) arts community – for display and promotion of works, area of work and storage for art projects, smaller shows, outdoor concerts or performances. this may extend to the Waka & Wave area for a potential amphitheatre.

(c) business community – alternative facility for business networks, business launches, conferences. Meetings etc.

(d) education community – outfield courses, community courses and practical courses – particularly related to the cultural and art focus of the centre – e.g. waka building, carving, weaving etc.

(e) Health community - starting point for small sporting events and promotional space for community health issues.

(f) tourists – particularly those interested in having a quality Maori based experience.

(g) researchers/Scientists e.g. marine biologists etc.

8. inclusiveness

8.1 from the start the promoters and stakeholders have said that, although the development is seen as a cultural centre with key Maori input it must be inclusive of all communities in the Whangarei area.

8.2 all visitors and users must be welcome and some protocol established to manage expectations to achieve this and common understanding of care/respect for the centre by all users.

8.3 perhaps a charter for use should be developed amongst all stakeholders.

9. designer

9.1 it is envisaged that a designer, probably an architect, will be engaged to prepare concept plans for the development.

9.2 other input may be needed from engineers, landscape architects etc.

9.3 these plans should define the development to allow:

(a) Sign off by stakeholders, and

(b) the preparation of a cost plan, feasibility study, funding plan and programme for the development.

10. cost plan, feasibility Study, programme and funding plan

10.1 a cost plan, feasibility Study, programme and funding plan will be prepared to “define” the development and allow a funding programme to be put in place.

10.2 it is estimated that the preliminary design and items covered in paragraph 10.1 will cost about $30,000 plus GSt.

11. road Map and Management

11.1 the intended way forward for the project is illustrated by the attached road Map.

11.2 Management through the planning and buildings stages would be controlled at two levels:

(a) Governance through a project control Group (pcG) including representative of key stakeholders and a project director. an interim pcG has been formed comprising:

Merv Williams

alan adcock

Ken Wilson

te Warihi (Wallace) Hetaraka

Janet Hetaraka

richard drake

ceillhe Sperath

david Keys (interim project director)


(b) Management through a project Management Group (pMG) comprising the project director and key project people – architect, QS, contractor etc).

draft 21st May 2008

attaCHMents

1. Site plan

2. aerial photograph

3. Services plan

4. topographical plan

5. Wdc Zoning Map

6. town basin Zoning rules

7. roadmap

appendix b - draft projeCt direCtor - terMs of referenCe for preliMinary design & feasibility study

HiHiaua Cultural Centre

draft project director -

terms of reference’ for project preliminary design & feasibility Study

1. objective

1.1 1.1 the objective is to produce preliminary design, cost plan, feasibility, programme and a funding plan

1.2 1.2 these will be based on a project brief signed off by major stakeholders.

2. consultants

2.1 it is envisaged that the following consultants will be involved:

(a) project director - david Keys

(b) designer/architect

(c) possibly engineers, Landscape architects

(d) Quantity Surveyor

(e) consultants as required

2.2 these consultants will be selected based on credentials and suitability for the Hihiaua project.

2.3 all appointments will be subject to approval by the pcG.


3. preliminary design

3.1 the preliminary design will show a site plan and layout of all project elements and some visual picture of who the development will look elevations or perspective)

4. cost plan

4.1 a cost plan will be produced to establish the cost of building and fitting out the development.

5. programme

5.1 a master development programme will be developed to show how the project will be implemented through approval, funding, design, consents and building.

6. feasibility Study

6.1 a feasibility study will be produced to establish the potential gross and net income which the Hihiaua cultural centre could generate.

7. funding plan

7.1 a funding plan will be prepared to show how the total cost of the development will be funded and by whom.

8. cost and funding

8.1 the costs of this stage have been estimated at $30,000 plus GSt.

8.2 this will need to be confirmed once submissions have been received from all recommended participants.

8.3 preliminary discussions suggest this cost may be funded by Wdc and tpK.

9. communications

9.1 the communications plan for the project will be determined by the pcG

appendix C - list of referenCe Material and baCkground doCuMentation

Historical information from te Warihi Hetaraka including initial • application and letters of support for concept definition project funding via te papa tongarewa.

Strategy for the Sustainable economic development of northland • http://www.enterprisenorthland.co.nz/downloads/northland_economic_dev_strat2007.pdf

draft copy of t• āpapa toi - the cultural seedbed document - a heritage, culture, arts and creative industries strategy for the Whangarei district dated 3/5/06

Whangarei district council - Long term council community plan • 2006-2016

Whangarei 20/20 plus concept framework plan - version 2006..06.21•

Waka and Waka booklet (Scott pothan - 2007)•

past Wdc maps, engineer reports and information regarding Hihiaua • peninsula at time of Waka & Wave construction (as supplied from Jude thompson)

project information from Hokianga development project•

description of the te Hana development project (as supplied by • richard drake)

Various tourism nZ publications•

te puni Kokiri - “Site of Significance process - Wahi tapu” publication • 1996

Various brochures and website searches for ‘cultural centres’ in nZ • and abroad

‘preserving Mäori culture & built heritage: emerging tribal cultural • centres’ conference hosted by te papa national Musuem - cultural centre Symposium notes and Handouts (5-6 March 2008, rotorua,


new Zealand) - refer list below for online references available:\

presentations from the conference can be downloaded from our website: http://www.tepapa.govt.nz/tepapa/english/nationalServices/resources/Webcasts/.

other presentations will be uploaded to the website as soon as they become available. please note: none of the content of these presentations may be reproduced, copied, used, communicated to the public or transmitted without the express written permission of the authors, except for the purposes of private study, research, criticism, review, or education, as provided for in the new Zealand copyright act 1994.

national services te paerangi resources

He Rauemi Resource Guides is a series of practical guides on various aspects of museum practice: http://www.tepapa.govt.nz/tepapa/english/nationalServices/resources/resourceGuides/resourceGuidesdownload.htm

Museum in a box is an online toolkit that lists resources that are available from the internet. Links to all the resources that are highlighted in this email can be found via this toolkit too: http://www.tepapa.govt.nz/tepapa/english/nationalServices/resources/Museuminabox/

Mätauranga Māori and Museum Practice: A Discussion (2007): this report follows on from one of our He rauemi resource Guides of the same name. Written by dr charles royal, it will be useful to those who are seeking a more detailed explanation of Mātauranga Māori and what it embodies -

please email [email protected] to receive your free copy. other national Services te paerangi reports are listed here: http://www.tepapa.govt.nz/tepapa/english/nationalServices/resources/reports/

resources from other related organisations

the national preservation office (national Library) publishes booklets that give advice about protecting and preserving books, archives, photographs etc: http://www.natlib.govt.nz/services/get-advice/preservation

the national digital forum website lists selected resources relevant to anyone interested in new Zealand’s cultural heritage and the opportunities presented by new information and communication technologies: http://ndf.natlib.govt.nz/resources/resources.htm

new Zealand Historic places trust (nZHpt) produces a number of publications including The Trust’s Heritage Guidelines. these booklets are an essential conservation resource that simplify the process of dealing with listed buildings and benchmark good conservation practices: http://www.historic.org.nz/publications/publications_index.html

intellectual property Guide for Māori organisations and communities: http://www.med.govt.nz/templates/Multipagedocumenttoc____28180.aspx

Contact details of the presenters

Lisa Watt, tribal Museum consultant (portland, oregon): http://www.tribalmuseumplanners.net/LisaJWatt.htm


appendix d - proposed Cultural Centre aerial Map (supplied by WdC)

appendix e - proposed Cultural Centre site plan Map (supplied by WdC)

24 confidentiaL - © Hihiaua cultural centre pcG - Hihiaua cultural centre - concept definition & project Scoping report - May 2008

appendix 3 - whangarei · 2019-08-02 · appointed pcg for next phase wdc commits $10k for next...

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