appendices - city of bunbury and minutes/archives … · net savings for 2015/2016 completed...

City of Bunbury 4 Stephen Street

Bunbury WA 6230 Western Australia

Correspondence to: Post Office Box 21

Bunbury WA 6231

Telephone: (08) 9792 7000 ◌ Facsimile: (08) 9792 7184 ◌ TTY: (08) 9792 7370 ◌ www.bunbury.wa.gov.au

Appendices

Council Meeting 18 October 2016

Appendix MTBN-1

Appendix MTBN-2

Appendix CEO-1

Withers Advisory Committee Minutes 23-09-2016

Bunbury RoadWise Committee Minutes 19-08-2016

SEGRA documentation

Telephone: (08) 9792 7000 ◌ Facsimile: (08) 9792 7184 ◌ TTY: 133 677 ◌ www.bunbury.wa.gov.au

City of Bunbury 4 Stephen Street

Bunbury WA 6230 Western Australia

Correspondence to: Post Office Box 21

Bunbury WA 6231

Withers Advisory Committee

Minutes Friday 23 September 2016

Committee Terms of Reference

1. To review and progress the Withers Action Plan.2. Endorse or amend recommendations subject to conditions as per Council Decisions 34/14.3. Receive information from Council and the Withers Community to assist decision making.4. To provide stronger community relations in Withers.5. Oversees projects implemented from the Withers Reserve

Appendix MTBN-1

Table of Contents

Item No Subject Page

1. Declaration of Opening / Announcements of Visitors ...............................................................................1

2. Disclaimer ...................................................................................................................................................1

3. Announcements from the Presiding Member ............................................................................................1

4. Attendance .................................................................................................................................................1

4.1 Apologies ............................................................................................................................................2

4.2 Approved Leave of Absence ...............................................................................................................2

5. Declaration of Interest ................................................................................................................................2

6.1 Public Question Time ..........................................................................................................................2

6.2 Responses to Public Questions Taken ‘On Notice’ .............................................................................3

7. Confirmation of Minutes ............................................................................................................................3

8. Petitions, Presentations and Deputations ..................................................................................................3

8.1 Petitions ..............................................................................................................................................3

8.2 Presentations ......................................................................................................................................3

8.3 Deputations ........................................................................................................................................3

9. Reports .......................................................................................................................................................4

9.1 Financial Report ..................................................................................................................................4

9.2 Withers Action Plan Projects Status ...................................................................................................9

9.3 Nomination for Withers Advisory Committee Member on assessment panel for Withers Youth Strategy Expression of Interest.................................................................................................................... 11

9.4 Withers Action Plan Projects 2016/2017 ........................................................................................ 13

9.5 Future of Withers Advisory Committee ........................................................................................... 15

10. Questions on Notice ............................................................................................................................ 17

10.1 Response to Previous Questions from Members taken on Notice ................................................... 17

10.2 Questions from Members ................................................................................................................ 17

11. New Business of an Urgent Nature Introduced by Decision of the Meeting ...................................... 17

12. Statement from the Presiding Member Cr James Hayward ................................................................ 17

13. Statement from Cr Murray Cook ......................................................................................................... 17

14. Date of Next Meeting .......................................................................................................................... 17

15. Close of Meeting .................................................................................................................................. 17

Withers Advisory Committee Minutes Friday 23 September 2016

The Withers Advisory Committee has delegated authority as per Council Decision 34/14 Note: These minutes are subject to confirmation at the next Withers Advisory Committee Meeting

1. Declaration of Opening / Announcements of Visitors

Cr James Hayward declared the meeting open at 1:00pm and acknowledged Cr Murray Cook in attendance

2. Disclaimer

All persons present are advised that the proceedings of this meeting will be recorded for record keeping purposes and to ensure accuracy in the minute taking process.

3. Announcements from the Presiding Member

Nil

4. Attendance

Committee Members:

Member Name Representing

Cr James Hayward City of Bunbury Council

Cr Jaysen Miguel City of Bunbury Council

Barbara Watkins Withers Community Member

Doug Fimister Withers Community Member

Mary Dunlop Withers Community Member

Ex-officio Members:


Gavin Harris Director Works and Services

Support Staff:

Name Title

Alison Baker Executive Assistant Works and Services

23 September 2016 Minutes – Withers Advisory Committee

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Page 2

4.1 Apologies

Cr Karen Steele Joanna Hugues-Dit-Ciles Ken Warnes

4.2 Approved Leave of Absence

5. Declaration of Interest

Members should fill in Disclosure of Interest forms for items in which they have a financial, proximity or impartiality interest and forward these to the Presiding Member before the meeting commences.

Section 5.60A: “a person has a financial interest in a matter if it is reasonable to expect that the matter will, if dealt with by the local government, or an employee or committee of the local government or member of the council of the local government, in a particular way, result in a financial gain, loss, benefit or detriment for the person.”

Section 5.60B: “a person has a proximity interest in a matter if the matter concerns –

(a) a proposed change to a planning scheme affecting land that adjoins the person’s land; or

(b) a proposed change to the zoning or use of land that adjoins the person’s land; or

(c) a proposed development (as defined in section 5.63(5)) of land that adjoins the person’s land.”

Regulation 34C (Impartiality): “interest means an interest that could, or could reasonably be perceived to, adversely affect the impartiality of the person having the interest and includes an interest arising from kinship, friendship or membership of an association.”

6. Public Question Time

In accordance with Reg. 7(4)(a) of the Local Government (Administration) Regulations 1996, members of the public in attendance at the meeting may stand, state aloud their name and address, and ask a question in relation to any matter over which the municipality of Bunbury has jurisdiction or involvement. In accordance with Standing Order 6.7(3)(a) a person wishing to ask a question, must complete a question form which is provided in the trays at the back of the public gallery and on the City’s website. The completed form must include your name and address and contain no more than three (3) questions. If your question requires research or cannot be answered at the meeting, it will be taken on notice and you will receive a written response and a summary of your question (and any responses provided) will be printed in the minutes of the meeting.

6.1 Public Question Time

Nil


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Page 3

6.2 Responses to Public Questions Taken ‘On Notice’

Nil

7. Confirmation of Minutes

The minutes for the Withers Advisory Committee meeting held on 19 August 2016 have been circulated. Recommendation The minutes of the Withers Advisory Committee held on 19 August 2016 be confirmed as a true and accurate record. Outcome – Withers Advisory Committee 23 September 2016 It was noted that of the 19 August 2016 minutes has an incorrect date. The date in the minutes will be amended from 8 March 2017 to 8 March 2016. The following Recommendation was moved by Mary Dunlop, seconded by Doug Fimister. The minutes of the Withers Advisory Committee held on 19 August 2016 be confirmed as a true and accurate record with amendment as discussed at the meeting. Cr James Hayward put the motion to the vote and was adopted to become the Committee’s decision on the matter.

WAC Decision 27/16

The minutes of the Withers Advisory Committee held on 19 August 2016 be confirmed as a true and accurate record with amendment as discussed at the meeting. Carried 5 votes ‘for’ / Nil votes ‘against’

8. Petitions, Presentations and Deputations

8.1 Petitions

Nil

8.2 Presentations

Nil

8.3 Deputations

Nil


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9. Reports

9.1 Financial Report

File Ref: A06599

Applicant/Proponent: Internal Report

Responsible Officer Alison Baker, Exec. Assistant Works and Services

Executive: Gavin Harris Director Works and Services

Attachments: DWS 1 Expenditure Report as at 15.09.16

Summary The purpose of this item is to present the Committee with a current financial report. Executive Recommendation That the monthly financial report be received.

Background Council Decision 128/11 provided a $300,000 annual allocation for a period of five years to a total of $1,500,000 for Withers Action Projects. As of 1 January 2014 expenditure against the Withers Action Plan was recorded as $214,187 with $385,813 in the Withers Reserve and accounts for expenditure in years one and two of the five year period. Effectively when the Withers Advisory Committee was formed the remaining funding available was $1,285,813. $300,000 was available for 2013/14 Withers Action Plan projects with a further $385,813 held in the Withers Reserve. Council Decision 99/14 approved the transfer of $129,000 from the Withers Reserve to Withers Projects. Council Decision 144/14 approved the transfer of $135,000 from the Withers Reserve to Withers Projects. Council Decision 274/14 approved the transfer of $30,804 into the Withers Reserve which represented savings from completed 13/14 Projects and the transfer of $42,000 from the Withers Reserve for the CCTV project. Council Decision 370/14 approved the transfer of $8,650 from the Withers Reserve which represented the over budget expenditure in the 2013/14 Devonshire Street Path project. The audited 2013/14 Financial Statement showed that adjustment of $122 to the Withers Reserve was required due to end of financial year processing. Council Decision 76/15 approved transfer of $29,400 from the Withers Reserve to fund an additional $35,000 to construct a pedestrian crossing on Ocean Drive.


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Net savings for 2014/2015 completed projects as at May 2015 was $32,198, which has been transferred into the Withers Reserve. Council Decision 239/15 approved transfer of $37,320 from the Withers Reserve for the following projects:

- $4,320 PR-2851 Design and Upgrade Ashrose Reserve - $20,000 PR-3888 Closure of Laneways – survey and legal costs - $3,000 increase to PR-3740 Construct pedestrian crossing on Ocean Drive. - $10,000 increase to PR-3618 Install CCTV to cover maintenance/replacement costs.

Net savings for 2014/2015 for completed projects as at 30 June 2015 was $36,090, which has been transferred into the Withers Reserve. Net savings for 2015/2016 completed projects as at 31 October 2015 was $11,172, which has been transferred into the Withers Reserve. Net savings for 2015/2016 completed projects as at 31 January 2016 was $886, which has been transferred into the Withers Reserve. Council Decision 388/15 approved $8,000 was transferred to PR-3729 Prepare Withers Local Area Plan / General Structure Plan to allow for the completion of the plan as part of Council’s October Budget Review. Withers Advisory Committee Decision 6/16 was referred to the Bunbury City Council as there was not unanimous support of the Elected Members for the decision. At the 8 March 2016 Council Meeting Council Decision 68/16, resolved to endorse the WAC 6/16 including Point 3

3. Approve $67,000 Construction of footpath on Naturaliste Avenue from Costello Street to Ocean Drive.

Council further resolved Point 2 a and b (a) Advise the Withers Advisory Committee that the City of Bunbury is unable to fund the

footpath in Naturaliste Avenue from Costello Street to Lefroy Place within the current budget as the current focus of Council’s footpath programme is on upgrade and renewal of poor condition paths.

(b) Approve the construction of the footpath Naturaliste Avenue from Costello Street to Lefroy Place at a cost $52,500 from within the Withers Reserve

Net savings for 2015/2016 completed projects as at 31 March 2016 was $10,665, which has been transferred into the Withers Reserve. Withers Advisory Committee Decision 18/16 recommended Council approve the allocation of $115,000 for the implementation of a Withers Youth Strategy. Council approved the expenditure at its 23 August 2016 Council decision 297/16. Withers Advisory Committee Decision 19/16 approved the transfer of the remaining funds from PR-3435 Closure of Laneways to PR-3888 Closure of Laneways in Withers Survey and Legal costs. At the Withers Advisory Committee meeting 19 August 2016 the committee endorsed $53,910 for Installation of CCTV (Jacaranda – Davenport and Rendell – Westwood Laneways) and $55,000 for External Toilet Facilities at Withers Library (including an external sink). WAC decision 25/16.


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The total funds available for Withers Action Plan Projects for 16/17 is $39,726.. This figure is represented by the balance of the Withers Reserve ($126,136) and the annual 2015/16 allocation ($300,000), less those projects already approved for 2015/2016 and 2016/2017 ($386,410). Officer Comments This report only covers expenditure and income from the City of Bunbury Withers Action Plan funded projects. A detailed report is attached which includes expenditure, remaining balance and status of projects (see DWS 1 - Expenditure Report as at 15.09.16). Table 1 – Source of Funds

Withers Reserve $ 1,500,000

Less 2011/2012 Projects $ 169,460

Less 2012/2013 Projects $ 44,727

Less 2013/2014 Projects $ 350,092

Less 2014/2015 Approved and Carried over Projects $ 563,276

Withers Reserve $ 372,445

Add 2014/2015 Net Project savings as at May 2015 $ 32,198

Withers Reserve $ 404,643

Less 2014/2015 Approved Projects (12.06.15 meeting) $ 37,320

Add 2014/2015 Net Project savings as at June 2015 $ 36,090

Balance of Withers Reserve including 2015/2016 Allocation $ 403,413

Less 2015/2016 Approved Projects $ 162,500

Add 2014/2015 Net project savings as at October 2015 $ 11,172

Add 2015/2016 Net Project savings as at January 2016 $ 886

Add 2015/2016 Net Project savings as at March 2016 $ 10,665

Less 2016/2017 Approved Project $ 223,910

Balance of Withers Reserve $ 39,726

2016/2017 Withers Action Plan Funding

Balance of Withers Reserve19.08.16 $ 148,636

Less PR-4173 Installation of CCTV Withers Laneways $ 53,910

Less PR-4174 Construction of external sink and toilets at Withers Library

$ 55,000

2016/2017 Available Funds including Withers Reserve $ 39,726


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Table 2 – Summary of DWS 1 – Expenditure Report as at 15.09.16

Project Description Budget Expenditure Committed

Total Expenditure

Remaining WAC

Decision

PR-3888 Closure of Laneways – Survey and Legal Costs

$ 29,900 $ 489 $ 489 $ 29,411 WAC 12/15 WAC 19/16

PR-4132

Construction of footpath on Naturaliste Avenue (Ocean Drive to Lefroy Place)

$119,500 $106,663 $106,663 $ 12,837 WAC 6/16 Council 68/16

PR-XXXX Implementation of Withers Youth Strategy

$115,000 $115,000 WAC 18/16 Council 297/16

PR-4173

Installation of CCTV (Jacaranda - Davenport and Rendell - Westwood Laneways)

$ 53,910 $ 53,910 WAC 25/16

PR-4174 External toilet facilities and external sink at Withers Library

$ 55,000 $ 55,000 WAC 25/16

TOTALS $373,310 $107,152 $0 $107,152 $266,158

Analysis of Financial and Budget Implications

This report provides a financial report for the Withers Advisory Committee. Council Policy Compliance The Withers Advisory Committee has delegated authority to prioritise and commence relevant works subject to conditions as per Council Decision 34/14.

Legislative Compliance The provisions of Section 6.4 of the Local Government Act 1995 and Regulation 34 (1) of the Local Government (Financial Management) Regulations 1996 are applicable for Council reporting. Outcome – Withers Advisory Committee 23 September 2016 The Executive Recommendation (as printed) was moved by Cr Jaysen Miguel, seconded by Mary Dunlop. Cr James Hayward put the motion to the vote and was adopted to become the Committee’s decision on the matter


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WAC Decision 28/16 That the monthly financial report be received.

Carried 5 votes ‘for’ / Nil ‘against’


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9.2 Withers Action Plan Projects Status

File Ref A06599

Applicant/Proponent: Internal

Responsible Officer Gavin Harris, Director Works and Services

Executive: Gavin Harris, Director Works and Services

Attachments:

Summary The purpose of this report is to update the Withers Advisory Committee on the status of the Withers Action Plan Projects. Executive Recommendation That the status of the endorsed Withers Action Plan projects be noted. Background At the Committee’s meeting held on 14 November 2014, it was advised that the Financial Report and status of projects will be separated into two reports. Council Policy Compliance N/A Legislative Compliance N/A

Officer Comments Individual Withers Action Plan Project status is as follows:

PR-3888 Closure of Laneways – survey and legal costs Following Council’s endorsement to close D, E, G, H, J and Slee Place, the Department of Lands has commenced the investigations into the formal closure of the laneways. They have advised that the process will take a minimum of 6 months and they will provide updates at significant milestones. PR-4132 Construction of footpath on Naturaliste Avenue (Ocean Drive to Lefroy Place) Western Power light pole has been relocated awaiting final invoices PR-XXXX Implementation of Withers Youth Strategy Expression of Interest to be issued 22/09/16 closing 06/10/16


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PR-4173 Installation of CCTV (Jacaranda – Davenport and Rendell – Westwood Laneways The locations for the cameras have been established and we are currently seeking quotes for the installation of the underground services (conduits, pits, fibre and power). PR-4174 External toilet facilities and external sink at Withers Library Detailed design commenced to enable plans to be submitted for building approval Analysis of Financial and Budget Implications There are no financial or budgetary implications impacting from the recommendations of this report. Outcome – Withers Advisory Committee 23 September 2016 The Executive Recommendation (as printed) was moved by Mary Dunlop, seconded by Barbara Watkins. Cr James Hayward put the motion to the vote and it was adopted to become the Committee’s decision on the matter.

WAC 29/16 That the status of the endorsed Withers Action Plan projects be noted. CARRIED 5 votes “for” / Nil votes “against”


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9.3 Nomination for Withers Advisory Committee Member on assessment panel for Withers Youth

Strategy Expression of Interest

File Ref: A06599


Responsible Officer: Gavin Harris, Director Works and Services


Attachments:

Summary This report is to nominate a Community member of the Withers Advisory Committee to the assessment panel for the Withers Youth Strategy Expression of Interest. Executive Recommendation The Withers Advisory Committee nominates _____________________________ to be the representative on the assessment panel for the Withers Youth Strategy Expression of Interest. Background At the 10 June 2016 meeting the Committee recommended that Council endorse $115,000 for the Withers Youth Strategy. The project was endorsed at Council’s 23 August 2016 meeting. At the Withers Advisory Committee it was discussed that a member to the Committee be on the assessment panel for the Withers Youth Strategy Expression of Interest. Council Policy Compliance The Withers Advisory Committee has delegated authority to prioritise and commence relevant works subject to conditions as per Council Decision 34/14. Legislative Compliance Nil Officer Comments The Expression of Interest for the Withers Youth Strategy will issued on 22 September and close on the 6 October 2016. An assessment workbook will be prepared by Council’s Procurement Department for the submissions received. This workbook will be provided the nominated person on or about 10 October 2016 to review for the assessment panel meeting on or about 17 October 2016. It is anticipated the assessment meeting will take one hour. Depending on the number and quality of submissions there will also be a closed request for quotation to successful respondents stemming from the EOI process that will also require further assessment by a WAC Member. The Council representatives will be John Kowal, Acting Director Corporate & Community Services and Sharon Chapman, Manager Community & Library Services.


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Analysis of Financial and Budget Implications Nil Community Consultation

Nil Councillor/Officer Consultation This recommendation has been discussed at previous Withers Advisory Committee Meetings. Outcome – Withers Advisory Committee 23 September 2016 Mary Dunlop nominated to be the representative on the assessment panel for the Withers Youth Strategy Expression of Interest. The nomination was moved by Cr Jaysen Miguel and, seconded by Doug Fimister. Cr James Hayward put the motion to the vote and it was adopted to become the Committee’s decision on the matter.

WAC 30/16 The Withers Advisory Committee nominates Mary Dunlop to be the representative on the assessment panel for the Withers Youth Strategy Expression of Interest. CARRIED 5 votes “for” / Nil votes “against”


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9.4 Withers Action Plan Projects 2016/2017

File Ref: A06599




Attachments:

Summary The balance remaining in the Withers Reserve is $39,726 and no projects have been identified by the Committee for investigation by Council Officers. Executive Recommendation The Withers Advisory Committee recommends to Council that all remaining Withers Reserve Funds to be allocated to PR-4140 Implement Withers Local Area Plan Strategies Background The Withers Advisory Committee was established in 2013 to review and progress the Withers Action Plan. At the time the Withers Advisory Committee was established there was $385,813 in the Withers Reserve and 3 years remaining on the $300,000 per year funding. The final allocation of $300,000 was in 2015/2016. There is $39,726 remaining unallocated in the Withers Reserve. Council Policy Compliance The Withers Advisory Committee has delegated authority to prioritise and commence relevant works subject to conditions as per Council Decision 34/14. Legislative Compliance Nil Officer Comments The Committee has not identified any projects for Council officers to investigate. Report to the Committee’s 19 August 2016 detailed the projects the Committee had endorsed and the status of the nine priorities of the Withers Action Plan endorsed by the Committee. Analysis of Financial and Budget Implications The Withers Advisory Committee has endorsed projects to the value of $1,246,087 with $39,726 remaining in the Withers Reserve. Community Consultation

Nil Councillor/Officer Consultation This recommendation has been discussed at previous Withers Advisory Committee Meetings.


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Outcome – Withers Advisory Committee 23 September 2016 The Executive Recommendation (as printed) was moved by Doug Fimister, seconded by Mary Dunlop. Cr James Hayward put the motion to the vote and it was adopted to become the Committee’s decision on the matter.

WAC 31/16 The Withers Advisory Committee recommends to Council that all remaining Withers Reserve Funds to be allocated to PR-4140 Implement Withers Local Area Plan Strategies CARRIED 5 votes “for” / Nil votes “against”


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9.5 Future of Withers Advisory Committee

File Ref: A06599




Attachments:

Summary Subject to Item 9.4 Withers Action Plan Projects 2016/2017 all funds of the Withers Reserve have been allocated and the future for the Withers Advisory Committee requires decision. Recommendation A Pursuant to clause 11.63 of the City of Bunbury Standing Orders 2012, the debate be resumed in order for further discussion to be undertaken. Executive Recommendation The Withers Advisory Committee recommend to Council

1. The Withers Advisory Committee be disbanded 2. Community members of the Withers Advisory Committee be considered as members of any

Community Reference Groups established to progress the Withers Local Area Plan Background The Withers Advisory Committee was established in 2013 to review and progress the Withers Action Plan. Subject to Item 9.3 Withers Action Plan Projects 2016/2017 the Withers Advisory Committee has endorsed or recommended the allocation of all funds in the Withers Reserve at the time the Committee was established ($1,285,324). Council Policy Compliance The Withers Advisory Committee has delegated authority to prioritise and commence relevant works subject to conditions as per Council Decision 34/14. Legislative Compliance Nil Officer Comments At Council’s 7 July 2015 all Council’s Committee were reviewed. Point 4 of Council Resolution 240/15 stated:- Endorse the continuation of the Withers Advisory Committee until all funds in the Withers Reserve have been allocated. Subject to Item 9.4 the Committee has now allocated all of the Withers Reserve. Council is working with stakeholders to progress the Withers Local Area Plan, which the Committee endorsed. It is


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recommended that Community members of the Withers Advisory Committee be considered for members for any Community Reference Groups established. Analysis of Financial and Budget Implications Subject to Item 9.4 Withers Action Plan Projects 2016/2017 there are no unallocated funds remaining in the Withers Reserve. Community Consultation

Nil Councillor/Officer Consultation Councillors Hayward and Steele attended an out of session Withers Advisory Committee workshop where this was discussed informally. Community members Mary Dunlop and Ken Warnes also attended the meeting. Outcome – Withers Advisory Committee 23 September 2016 The recommendation A (as printed) was moved by Cr Jaysen Miguel, seconded by Doug Fimister. Cr James Hayward put the motion to the vote and it was adopted to become the Committee’s decision on the matter.

WAC 32/16 Pursuant to clause 11.6 of the City of Bunbury Standing Orders 2012, the debate be resumed in order for further discussion to be undertaken. Carried 5 votes ‘for’ / Nil votes ‘against’

The Executive Recommendation (as printed) was moved by presiding Member Cr James Hayward, seconded Doug Fimister.

Cr James Hayward put the motion to the vote and it was adopted to become the Committee’s decision on the matter.

WAC 33/16

The Withers Advisory Committee recommend to Council 1. The Withers Advisory Committee be disbanded 2. Community members of the Withers Advisory Committee be considered as members of

any Community Reference Groups established to progress the Withers Local Area Plan

Carried 5 votes ‘for’ / Nil votes ‘against’


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10. Questions on Notice 10.1 Response to Previous Questions from Members taken on Notice

10.2 Questions from Members

11. New Business of an Urgent Nature Introduced by Decision of the Meeting

12. Statement from the Presiding Member Cr James Hayward

Would like to take this opportunity to thank all Community members, Councillors and staff representatives on the Withers Advisory Committee. It has been quite a journey of the years, with some ups and downs. I am immensely proud of what the Committee has been able to achieve and I think it has made a difference. I believe what we set out to do at the start, in terms of getting a bigger plan for Withers and have a holistic approach has been achieved with the work on the Local Area Plan. This provides a map going forward. I think that all of you should take a very big pat on the back and a thank you on behalf of the City of Bunbury and the community of Withers. Your contribution has been huge, it hasn’t been easy, once again thank you very much,

13. Statement from Cr Murray Cook

I would like to thank Cr Hayward and the Committee, as mentioned it has been a hard road since 2013 to now and I wish there were more people here at today’s meeting to listen to me. I think the work that has been achieved in the last three years is magnificent. To get through the turbulent times, when there was some degree of difficulty and to hold your head up high and carry on, the achievements that have been done already and setting the platform for the Local Area Plan. Thank you very much on behalf of the community.

14. Date of Next Meeting

There are no further meetings for this committee.

15. Close of Meeting

Presiding Member Cr James Hayward closed the meeting at 1:20pm

Actions Required after Meeting 1. Minutes of meeting to be sent to Council for noting. 2. Items to be raised for Council following requests/recommendations/motions by committee 3. Any other actions required

Bunbury RoadWise Committee

Minutes Friday 19 August 2016

Committee Terms of Reference

The Bunbury RoadWise Committee is to make recommendations to Council based on the following Terms of Reference:

1. Formation, Meetings and General Procedures

1.1 The formation and conduct of the Bunbury RoadWise Committee is to be as determined by the Bunbury City Council in accordance with the requirements of the Local Government Act 1995 and any other statutory requirements e.g. Section 20 of the City of Bunbury Standing Orders Local Law, except the requirement of the Standing Orders in relation to a ‘quorum’ for the meeting.

1.2 The quorum for a meeting of the committee is set at 5 members.

1.3 The term of membership on the committee shall be a two year period with membership reviewed and elections held for new members to coincide with biennial Local Government Elections

1.4 Members shall act in the best interests of the committee and their represented organisation at all times.

1.5 The committee to meet bi monthly following the 17 October 2015 elections.

1.6 Any requests for public comment made to committee members by the media shall be referred to the committee’s Presiding Member or in his/her absence, the Deputy Presiding Member.

1.7 The committee is an Advisory Committee of the Bunbury City Council and as such its recommendations will be presented to Council for consideration and a decision.

Appendix MTBN-2

1.8 Minutes of Bunbury RoadWise Committee Meetings shall be presented to Council on a

regular basis to keep the Council informed of the committee’s activities. 1.9 The Bunbury RoadWise Committee shall not direct Council Officers.

1.10 Members of the general public will be encouraged to make written submissions to the

committee for discussion at meetings. 1.11 The committee may call upon consultants or special guest speakers from time to time to

attend meetings and provide advice but it should be noted these persons will not be entitled to vote at the meeting.

2. Aims and Objectives

The Bunbury RoadWise Committee will work with the Peel South West Regional Road Safety Committee and Road Safety Council to: 2.1 Prepare, implement and evaluate a local road safety action plan. 2.2 Engage the local community (including individuals, community groups and government and

commercial organisations) on matters relating to road safety issues.

2.3 Establish and maintain an effective network of road safety stakeholders within the area.

2.4 Use road safety statistics and statewide campaigns to increase the community awareness of major road safety issues in the area.

2.5 Coordinate agency responses to identify road safety issues in the area in partnership

2.6 Provide information and feedback to Local, State and Regional levels concerning road safety

issues relevant to Bunbury

2.7 Identify and become involved in programmes, projects and initiatives including grant funding. 2.8 Promote Bunbury RoadWise and its programmes to the community

2.9 Delegate tasks amongst members to share the expertise and human resources of the

committee.

2.10 Evaluate on an ongoing basis, the effectiveness of projects and committee operations.

Table of Contents Item No Subject Page No

1. Declaration of Opening ................................................................................................................... 1

2. Disclaimer ...................................................................................................................................... 1

3. Announcements from the Presiding Member .................................................................................. 1

4. Attendance .................................................................................................................................... 1

4.1 Apologies ........................................................................................................................................ 2

4.2 Approved Leave of Absence ........................................................................................................... 2

5. Declaration of Interest .................................................................................................................... 2

6. Confirmation of minutes ................................................................................................................. 2

7. Petitions, Presentations and Correspondence ................................................................................. 2

7.1 Petitions ......................................................................................................................................... 2

7.2 Presentations ................................................................................................................................. 2

7.3 Correspondence ............................................................................................................................. 2

8. Reports .......................................................................................................................................... 3

8.1 Reports of Traffic Speeds – Austral Parade; Dudley Drive; Forrest Avenue .................................. 3

8.2 Koombana Drive Speed Reduction ................................................................................................ 5

8.3 Reports of Traffic Speeds – Lockwood Crescent/ Sweeting Way .................................................. 7

8.4 New signage application-Retravision ............................................................................................. 9

8.5 Gavan Hayllar-Voting Privileges ................................................................................................... 11

9. Questions from Members ............................................................................................................. 13

9.1 Response to Previous Questions from Members taken on Notice .............................................. 13

9.2 Questions from Members ............................................................................................................ 13

10. Urgent Business ............................................................................................................................ 13

11. Date of Next Meeting ................................................................................................................... 13

12. Close of Meeting .......................................................................................................................... 13

19 August 2016 Minutes - Bunbury RoadWise Committee

Page 1

Bunbury RoadWise Committee Minutes Friday 19 August 2016

Members of the public to note that recommendations made by this committee are not final and will be subject to adoption (or otherwise) at a future meeting of the Bunbury City Council.

1. Declaration of Opening The Chairperson declared the meeting open at 12:18 pm

2. Disclaimer Not applicable to this committee.

3. Announcements from the Presiding Member Nil

4. Attendance Committee Members:


Cr Betty McCleary City of Bunbury Council

Lyn Gell St John Ambulance

Brad Brooksby Community Member

Alan Roberts Main Roads WA

Peter Stewart DFES

Ex-officio Members

Name Title

Gavan Hayllar RoadWise Officer - WALGA

Shaun Millen Manager Engineering & Civil Operations

Support Staff:

Name Title

Fraser Brown Engineering Technical Officer – Minute Taker


Page 2

4.1 Apologies

Cr Karen Steele Paul Cassidy Lisa Gartrell Sgt Craig Clarke

4.2 Approved Leave of Absence

Nil

5. Declaration of Interest

IMPORTANT: Committee members to complete a “Disclosure of Interest” form for each item on the agenda in which they wish to disclose a financial/proximity/impartiality interest. They should give the form to the Presiding Member before the meeting commences. After the meeting, the form is to be forwarded to the Administration Services Section for inclusion in the Corporate Financial Disclosures Register.

6. Confirmation of minutes

Committee Decision: Moved Brad Brooksby Seconded Alan Roberts The Minutes of the Bunbury RoadWise Committee Meeting held on 7 April 2016, are confirmed as a true and accurate record.

CARRIED 5 votes ‘for’ / Nil votes ‘against’

7. Petitions, Presentations and Correspondence

7.1 Petitions Nil

7.2 Presentations

Nil 7.3 Correspondence

BRWC 1 Letter received from Main Roads WA Robertson Drive Speed Zoning in response to Committee Decision to request review of speed limit at Robertson Drive and Bussell Highway. Outcome of Bunbury RoadWise Committee Meeting 19 August 2016 The City to advise Deborah Brearly of South West Health Campus of the Main Roads WA response. BRWC4 Letter of Support for Bunbury Choose Respect Inc sent to Road Safety Commission


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8. Reports

8.1 Reports of Traffic Speeds – Austral Parade; Dudley Drive; Forrest Avenue

File Ref: A04616


Author: Fraser Brown

Executive: Shaun Millen, Manager of Engineering and Civil Operations

Attachments: BRWC 2 Email to Craig Clarke regarding Traffic Speed Austral Parade; Dudley Drive; Forrest Avenue

Summary Following complaints received regarding speeding vehicles in Austral Parade, Dudley Drive and Forrest Avenue, Council conducted a traffic count in these locations and the results were provided to Bunbury Police. Executive Recommendation That the Bunbury RoadWise Committee note the report on Traffic Speeds on Austral Parade, Dudley Drive and Forrest Avenue. Background Council has received complaints regarding speeding and requesting traffic calming in Austral Parade, Dudley Street and Forrest Avenue. As the complaints were regarding driver behaviour, Council conducted traffic counts which include traffic volumes and speed data to determine if there was speeding at these locations. Officer Comments The traffic count data showed that all three roads had significant percentage vehicles travelling over the posted speed limits. This information was provided to Craig Clarke of the Bunbury Police refer BRWC 2 Email to Craig Clarke regarding Traffic Speed Austral Parade; Dudley Drive; Forrest Avenue Analysis of Financial and Budget Implications There are no Financial and Budget Implications associated with this report Community Consultation Nil Council Policy Compliance Not Applicable


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Outcome of Bunbury RoadWise Committee Meeting – 19 August 2016 The following Committee Decision was moved by Brad Brooksby and seconded by Alan Roberts. Cr Betty McCleary put the motion to the vote and was adopted to become the Committee’s decision on the matter.

Committee Decision

The report was noted and the City to provide Bunbury Police with details of traffic counts to see if there is a pattern.



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8.2 Koombana Drive Speed Reduction

File Ref: A04616




Attachments: BRWC 3 Koombana Drive speed zone changes.

Summary As requested by Cr McCleary a report has been prepared for the Committee to consider a 60km/hr speed limit along Koombana Drive from SLK 0.72 to 2.30. The posted speed is currently 70km/hr. City officers have received preliminary advice from Main Roads WA that it will reconsider the speed limit once the works along Koombana Drive are complete. Executive Recommendation That the Bunbury RoadWise Committee:

1. Supports a review of the speed limit along Koombana Drive following completion of the

Koombana Drive Upgrade Project. 2. Request that council write to MRWA and request a reduction in the speed limit on

Koombana Drive to 60km/hr SLK 0.72 to 2.30. Background Koombana Drive will be upgraded to a single separated carriageway with a 2.5m median and will include two 1.5m wide cycle lanes and a 3m wide footpath. Main Roads WA will conduct a Traffic study once construction works along Koombana Drive have been completed. Officer Comments Main Roads WA has in the recent past reviewed the speed limit along Koombana Drive and as a result reduced the posted speed from 80km/hr to 70km/hr. Council Decision 57/13 recommended the reduction in speed limit to 60km/hr, however Main Roads approval 14/1076 was to reduce SLK 0.72 to 2.30 to 70 km/hr and SLK 2.30 to 2.49 to 60 km/hr refer BRWC 3 Koombana Drive speed zone changes. Formal approval is required by Main Roads to reduce the speed limit which will require a recommendation for Council. Should a reduction be recommended by Council and adopted by MRWA following the completion of the upgrade of the works it is recommended that the new speed limit extend along Koombana Drive (SLK 2.30 to 2.49). The speed limit for the length of Koombana Drive will be 60 km/hr.


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Analysis of Financial and Budget Implications There are no Financial and Budget Implications associated with this report Community Consultation Nil Council Policy Compliance Not Applicable Outcome of Bunbury RoadWise Committee Meeting – 19 August 2016 The following Committee Decision was moved by Brad Brooksby and seconded by Alan Roberts. Cr Betty McCleary put the motion to the vote and was adopted to become the Committee’s decision on the matter.

Committee Decision

The Bunbury Roadwise Committee support a review to the speed limit once the works along Koombana drive have been completed.



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8.3 Reports of Traffic Speeds – Lockwood Crescent/ Sweeting Way

File Ref: A04616




Attachments: BRWC 5 Email to Craig Clarke regarding Traffic Speed Lockwood Crescent/Sweeting Way

Summary Following complaints received regarding speeding vehicles in Lockwood Street/Sweeting Way Council conducted a traffic count in these locations and the results were provided to Bunbury Police. Executive Recommendation That the Bunbury RoadWise Committee note the report Background Council has received a complaint regarding speeding and requesting traffic calming in Lockwood Crescent and Sweeting Way. As the complaints were regarding driver behaviour, Council conducted traffic counts which include traffic volumes and speed data to determine if there was speeding at these locations. Officer Comments The traffic count data showed that all roads had significant percentage (13.8%) vehicles travelling over the posted speed limits To attempt to counter act these problems Council has installed a give way holding line and advanced warning sign on the Sweeting Way approach, this information was also provided to Craig Clarke of the Bunbury Police refer BRWC 5 Email to Craig Clarke regarding Traffic Speed at Lockwood crescent. Analysis of Financial and Budget Implications There are no Financial and Budget Implications associated with this report. Community Consultation Nil Council Policy Compliance Not Applicable


Page 8

Outcome of Bunbury RoadWise Committee Meeting – 19 August 2016 The Executive Recommendation (as printed) was moved by Alan Roberts and seconded by Brad Brooksby. Cr Betty McCleary put the motion to the vote and was adopted to become the Committee’s decision on the matter.

Committee Decision

That the Bunbury RoadWise Committee note the report Carried 5 votes ‘for’ / Nil votes ‘against’

*


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8.4 New signage application-Retravision

File Ref: A04616




Attachments: BRWC 6 application Form DA 2016 161 1 BRWC 7 Road safety Audit BRWC 8 Local Planning Policy –excerpt re electronic graphic display screen

Summary An application has been made by Dorsett Investments Pty Ltd for a large Digital advertising sign to be placed on the side of Bunbury Retravision the Bunbury Roadwise committee has been asked for its views on whether or not the application should go ahead. Executive Recommendation That the Bunbury Roadwise Committee Note the application and provide feedback to the development assessment unit to show support, no comment or objection to the application and give reasoning behind to justify why. Background An application has been made to City of Bunbury to by Dorsett Investments Pty Ltd for a large digital advertising sign to be placed on the side of Bunbury Retravision this discussion topic has been raised by the development assessment unit for discussion by the Roadwise committee to have an input to the Development final assessment of the application, Officer Comments That the Roadwise committee discuss the proposed application and highlight issues that it foresees as being problematic. Analysis of Financial and Budget Implications There are no Financial and Budget Implications associated with this report Community Consultation This is part of the community consultation for the application. Council Policy Compliance Not Applicable


Page 10

Outcome of Bunbury RoadWise Committee Meeting – 19 August 2016 The following Committee Decision was moved by Brad Brooksby and seconded by Lynn Gell. Cr Betty McCleary put the motion to the vote and was adopted to become the Committee’s decision on the matter.

Committee Decision

The Bunbury Roadwise Committee advise:-

1. The sign would contravene any of the philosophy’s with distinction to distractions in relation to the towards zero campaign.

2. The RoadWise committee would not object as long as Council’s current policies were being met.



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8.5 Gavan Hayllar-Voting Privileges

File Ref: A04616




Attachments:

Summary Due to late call offs for the Roadwise committee it is proposed to allow Mr Gavan Hayllar full voting privileges within the Bunbury Roadwise committee, Executive Recommendation That the Bunbury Roadwise Committee Note the application and show support for the application. Background Due to the late call offs attending the Bunbury Roadwise committee meetings it is proposed to allow Mr Gavan Hayllar full voting rights, Mr Hayllar has attended the majority of Roadwise committee meetings and is considered to be an integral part of the Bunbury Roadwise committee this Item needs to be raised to council to allow for future Roadwise committee meetings to go ahead, Officer Comments That the Roadwise committee discuss the proposed application and highlight issues that it foresees as being problematic once a decision has been made Officer is to go to council with proposal. Analysis of Financial and Budget Implications There are no Financial and Budget Implications associated with this report Community Consultation Not Applicable Council Policy Compliance Not Applicable


Page 12

Outcome of Bunbury RoadWise Committee Meeting – 19 August 2016 The following Committee Decision was moved by Brad Brooksby and seconded by Lynn Gell. Cr Betty McCleary put the motion to the vote and was adopted to become the Committee’s decision on the matter.

Committee Decision

The Bunbury Roadwise Committee recommend to Council that Mr Gavan Hayllar become a voting member of the Bunbury RoadWise Committee due to his expertise in Road Safety.



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9. Questions from Members 9.1 Response to Previous Questions from Members taken on Notice 9.2 Questions from Members

10. Urgent Business Nil

11. Date of Next Meeting Monday 10 October 2016 to commence at 10:00am

12. Close of Meeting The Presiding Member closed the meeting at 12:48pm.

Actions Required after Meeting

1. Minutes of meeting to be sent to Council for noting.

2. Items to be raised for Council following requests/recommendations/motions by committee.

3. Any other actions required.

ALBANY & GREAT SOUTHERN REGION 26 - 28 OCTOBER 2016

Naturally Stronger Regions Realising the Potential

2016 REGISTRATION

SEGRA 2016 is celebrating its 20th conference with a progressive, future driven agenda. It will be focusing on the natural strength of regions and how they can be increased or concentrated to ensure future prosperity and good growth.

Regional Australia is a rich and diverse place. Understanding the potency of your region’s natural attributes is essential to growth and the conference theme reflects this in Naturally Stronger Regions.

Ensuring future prosperity and good growth of your region requires not just foresight and vigour in your community; it requires a community that can generate its own creative solutions to solve their complex problems. Shaping communities, organisations and businesses that can thrive in this complexity is not accidental. There are systems, processes and approaches that can enrich the way networks and connections form. SEGRA 2016 will be looking at a range of systemic, design thinking and technological responses that have been applied across different industries and contexts to invigorate and grow regional economies whilst protecting lifestyle and environments.

The SEGRA program is renowned for its participant engagement and the National Steering Committee are pleased to announce the 2016 speakers program which includes debates, panel discussions, spotlight sessions and challenges as well as nationally and internationally recognised experts in their fields.

The Sustainable Economic Growth for Regional Australia (SEGRA) conference provides a single forum in which people with a deep commitment to regional Australia can discuss issues and advance options and solutions for the future. Drawing over 200 delegates from across Australia, it is now recognised as the nation’s most credible and independent voice on issues affecting regional Australia.

www.segra.com.au

Appendix CEO-1

PRE-CONFERENCETuesday 25 October

8:30am–4:30pm Researchers’ Symposium

8:30am–4:30pm RDA Forum (for RDA invitees only)5:45pm–7:15pm Welcome Cocktail Reception

DAY ONE: NATURALLY STRONGER REGIONSWednesday 26 October8:30am Welcome to Country 8:35am Welcome to the Great Southern

Ross Thornton, Deputy Chair, Great Southern Development Commission8:50am The Government’s Vision for Regional Australia

Senator, The Hon. Fiona Nash, Deputy Leader of the Nationals and Minister for Regional Development

9:10am The Western Australian Government: driving regional development The Hon. Terry Redman MLA, Minister for Regional Development WA

9:30am National Conversation for Regional PolicyPanel Discussion

10:15am Challenge Pitch10:30am Morning Tea11:00am The Importance of Science and Technology in Regional Australia

Prof. Peter Klinken, Chief Scientist of Western Australia11:20am Australian Omega Oils Pty Ltd: a regional innovation success story

Anthony Bertini, Chairman, Thumper One Pty Ltd11:40am Navigating Uncertainty in Regional Australia

Kristian Kolding, Associate Director, Deloitte Access Economics12:00pm Design Thinking: leading change management

Idris Mootee, CEO, Idea Couture12:30pm Lunch1:30pm Spotlight Sessions

1. Creating 21st Century Organisations2. Entrepreneurship and Investment in Regional Australia3. Free Trade Agreements: maximising the benefits4. Innovation and Technology: opportunities for regional Australia5. Regional Labour Markets: future prospects6. Emerging Economic Development Opportunities

3:30pm Afternoon Tea4:00pm SEGRA 2016-17 Challenge

1. How might we develop the human capital of regional communities?2. How might we retain young talent in regions? Bright ideas to avoid the millennial

brain drain.3. How might we work together to increase board, committee and management

team diversity in regional and rural Australia?4. How can we realise environmental qualities and maximise socio-economic

realities for sustainable production landscapes futures?7:00pm Networking Dinner

Idris Mootee

Laura Egan

Senator, The Hon. Fiona Nash

The Hon. Terry Redman MLA

Prof. Peter Klinken

Anthony Bertini

Stephen Jones MP

DAY TWO: REALISING THE POTENTIALThursday 27 October8:30am Advantage Albany: regional hotspot for growth and innovation

Andrew Sharpe, CEO, City of Albany8:50am Stephen Jones MP, Shadow Minister for Regional Services, Territories and Local

Government9:10am Sustainability of Land, Water and Community: a sense of place

Prof. Stephen Hopper, Professor, Centre of Excellence in Natural Resource Management, University of Western Australia

9:30am Naturally Stronger Regions: collaboration, knowledge and technologyPanel Discussion

10:25am RDA Round Up10:45am Morning Tea11:15am Immersion Sessions

1. Dynamic Systems Thinking: delivering a sustainable regional Australia2. Regional Collaboration: self interest, best interest and the parity principle3. Building Entrepreneurial Ecosystems4. That Thing from the Future: playing with regional scenarios

12:30pm Lunch1:30pm Spotlight Sessions

7. Regional Tourism and Geotourism8. Emerging Economic Development Opportunities9. Food Industry Innovation10. Production Landscapes11. Resilient Communities

3:30pm Afternoon Tea4:00pm SEGRA 2016-17 Challenge4:40pm Announcement of 2016 SEGRA Challenge Winner5:00pm Regional Australia Raise Your Voice - Conference Sum Up5:15pm Announcement of 2017 Host Region7:00pm Conference Dinner and SEGRA Short Film Festival

DAY THREE: STUDY TOURSFriday 28 OctoberStudy Tours8:30am–4:30pm

1. The 4 I’s - Investment, Innovation, Infrastructure and Industry Development (Cranbrook and Plantagenet)

2. Innovation and Diversification in small towns (Denmark)3. Regional Sustainability: Challenges of business development in a small town

(Gnowangerup)4. Major City Conveniences Surrounded By Amazing Natural Environment (Albany)5. Heart of the Great Southern (Katanning)

Andrew Sharpe

Kristian Kolding

Jen Cleary

Cassandra Hughes

Prof. Stephen Hopper

Ross Thornton

SINGLE DAY REGISTRATIONDay 1 - Naturally Stronger Regions $650Day 2 - Realising the Potential $650Day 3 - Study Tours $295

TWO DAY REGISTRATIONDay 1 & 2 (26–27 October) $1095

THREE DAY REGISTRATIONDay 1, 2 & 3 (26, 27, 28 October) $1295

FUNCTIONS & EVENTSResearchers’ Symposium FreeRDA Forum (for RDA invitees only) FreeWelcome Cocktail Reception $75Networking Dinner $95Conference Dinner $150

Credit card surcharge of 3% applies. Invoice surcharge of 5% applies for direct debiting. All prices in AUD and are inclusive of GST

Contact Belinda Ha, Events [email protected]

globesegra.com.au

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Twitter@SEGRAau

linkedinSEGRAGroup

ALBANY &GREAT SOUTHERN REGION26 - 28 OCTOBER 2016

G R E A T S O U T H E R N W A

WITH SUPPORT FROM THE WA NETWORK:

KIMBERLYMID WEST GASCOYNEGOLDFIELDS / ESPERANCESOUTH WEST

PILBARAWHEATBELTPEEL

SUPPORTERS

HOST PARTNERS

SPONSORS

REGISTER NOWsegra.com.au/registration

appendices - city of bunbury and minutes/archives … · net savings for 2015/2016 completed...

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