appearance approval report (aar) - polaris supplier s · appearance approval report (aar) polaris...

Appearance Approval Report (AAR)

Polaris Supply Chain – Supplier Training Module

Revised: March 1, 2016

Revision Number: 1Polaris CONFIDENTIAL

2

Welcome

Utilize the SQAM to access the AAR form and other training documents!

Polaris CONFIDENTIAL

Welcome to the Appearance Approval Report: Polaris Supplier Training

Module.

This training is part of the Polaris Supplier Training program developed to

ensure our supply base has the fundamentals to a valued partnership with

Polaris.

If you have questions, please contact your purchasing representative.

A brief description of the AAR as well as the downloadable AAR form can be

found in section 4.11.1 of the Supplier Quality Assurance Manual (SQAM).

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Agenda

Appearance Approval Report (AAR): Polaris Supplier Training Module

Learning Objectives

Why the Training Topic is Important? When?

Bringing it all Together – flow charts

Define Training Topic – What is It?

Training Content

Tools and References

Demo / Example

Learning Objectives Recap

FAQ

Thank you!


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Learning Objectives

Understand how to complete and submit an AAR form

At the end of this training, participants will be able to:

Understand the overall process of the Appearance Approval Report and when

you are required to utilize the AAR form.

The importance of a standardized method for reporting coating performance

and cosmetic results

Guidelines for submitting the complete and correct information necessary for

cosmetic part approval.


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Partnership Business Benefits


A thorough and correctly-completed AAR form is important to Polaris as it plays a

key role in verifying coated part conformance.

This is important to you, our supply-base, as it confirms the adherence to Polaris

standards and specifications.

• The completed form serves as documentation that the your process produces parts adhering to Polaris engineering standards and test specifications.

Proper utilization of the AAR Form results in:

• Reduced component color variation leading into production.

• Reduction of pre-mature corrosion issues in the field (and associated warranty claims).

• Reduction of line-impacting issues and sort events.

An approved AAR proves adherence to Polaris standards

Critical Process Steps:

This will be your guide in the presentation to give you an understanding of the

Appearance Approval Report topic and its benefits to you

Process Usage:

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Process Overview

AAR reviewed at time of PPAP submissionPolaris CONFIDENTIAL

Supplier trained on requirements /

content of SQAM

PPAP is requested for a cosmetic part

Supplier reviews Polaris engineering specs referenced

on the print

Supplier completes testing outlined in the engineering

specs

Polaris SQE and quality lab review

AAR to verify testing completion

The AAR form is reviewed during PPAP

submission to confirm performance and cosmetic

test results

As a supplier, training will help you understand Polaris’ expectations for AAR

submissions.

• For new suppliers, this training will occur during supplier onboarding.

• For current suppliers, a review of the AAR process prior to beginning a cosmetic project needs be initiated with your purchasing representative to communicate expectations.

A clear understanding of AAR process expectations streamlines component approval.

• Knowing the procedure will allow you to leave adequate time for necessary testing, AAR submission, and resubmission if necessary.

• A complete understanding of the process is required before taking on a project in order to recognize the time and resources needed for a successful submission.


content of SQAM



on the print


specs



7

Supplier AAR Training

You must clearly understand AAR expectations from the start!Polaris CONFIDENTIAL

After a drawing is released, the

appropriate PPAP documents will be

requested by the Polaris quality lab that

will review the part and documentation.

Each surface coating requires the

individual submission of PPAP

documentation (including the AAR form).

• For example, a part ordered in both black paint and chrome variations will require two separate AAR forms.


content of SQAM



on the print


specs



PPAP Request from Polaris

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Each surface coating requires an AAR! Polaris CONFIDENTIAL

The print for a cosmetic/coated part will outline the necessary engineering specs and

standards to be followed.

• Furthermore, these standards will outline the required testing needed to approve the component.

If you do not have access to the listed Polaris standards, request them from your

purchasing representative.

If you already have copies of the standards to be used, verify that you are using the

same revision as Polaris at the beginning of new projects to eliminate any

discrepancies.

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Referencing the Design Record

Methods and standards outlined in the design record must be adhered to!




content of SQAM


on the print


specs



The supplier is responsible for completing all testing required by the standards outlined in the design record.

• Polaris may perform testing to verify results submitted by the supplier but testing to initially validate coating performance will not be completed by Polaris.

The part submitted for PPAP approval must be different than the parts used for testing, as some tests are destructive.

All light green areas on the form must be completed in order to have a complete submission.

By using the drop-down tabs in the form, certain areas will be blocked out indicating that they do not need to be completed.

Be sure to include photographs and specific test results in the “Supplier Testing and Photos” tab when appropriate (e.g., corrosion testing, adhesion testing, cure testing, etc.).



content of SQAM


on the print


specs



10

Testing Conformance and Reporting Results

All testing must be driven from the Polaris spec/standard!Polaris CONFIDENTIAL

Final review of the AAR is done by the SQE and Polaris quality lab upon PPAP submission

The review will consist of cross-referencing the part, the appropriate standards, and the completed AAR form

• Was the proper surface coating/ engineering standard selected for the part?

• Are all required areas completed on the form?

• Do the communicated performance results meet the requirements outlined in the engineering standards?

• Are all defects on the part within the allowable tolerance according to the standard?

• Do the results of Polaris’ inspection of the part match those submitted by the supplier?

If a submission is rejected for any reason, you will be contacted by the Polaris Quality Lab with details and photos of the non-conformance found in the “Polaris Comments/Discussion” section and “Polaris Non-Conformance” tab of the form. All non-conformances must be corrected before resubmission.



content of SQAM


on the print


specs



11

Final Review of Documentation

All AAR content will be checked back to the Polaris standard!Polaris CONFIDENTIAL

The AAR form can be accessed in the Polaris Supplier Quality Assurance Manual (SQAM).

The additional process for the AAR is found in the “Process” tab of the AAR form.

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Tools / Other References

Utilize the SQAM for access to the AAR form and processPolaris CONFIDENTIAL

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PN 5632830-156 (Chrome) PN 5632830-595 (Textured Black)

Multiple finished parts can share the same parent component

Example – Indian Nacelle (PN 5632830)


PN 5632830 has 2 different coatings – chrome and textured black powder paint

PPAP documentation is requested for each coated part number!14

Separate PPAP requests are issued

for each cosmetic part by the

Polaris quality lab.

• PPAP documentation is requested for PN 5632830 – the machined, non-coated, raw part to verify dimensional and process characteristics.

• PPAP documents are requested for PN 5632830-156 with separate documents requested for PN 5632830-595, both requiring AAR forms.

Example – Indian Nacelle (PN 5632830) Cont’d


The form and eng. standard both define the validation requirements!15

The supplier is responsible for populating the drop-down boxes with the part

characteristics.

• The form will auto-populate with required fields based on drop-down inputs.

• All remaining green boxes based on part characteristics MUST be populated. These are the same sections that will be verified by the Polaris quality lab.

• The “Coating Type/Eng. Standard Used” drop-down menu shows the standard to be cross-referenced when identifying testing requirements.



Thorough review of the AAR submission is critical!16

If all testing and defect requirements have been met, part approval will be relayed to

you by the Polaris quality lab.

There are 2 main reasons why a cosmetic part will not be approved:

• Not all required testing was completed per the engineering standard.

• Testing and inspection was completed but non-conformance was identified.

Coating performance did not meet the requirements outlined in the standard.

Cosmetic defects exceed the allowable tolerance outlined in the standard.

If a part is rejected for any reason, you will be notified by the Polaris quality lab with

the details of the non-conformance.

Once the issue is corrected, you must resubmit with complete/correct testing or work

through the proper channels in submitting a deviation.



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As a Polaris partner, you should understand:

The overall process of the Appearance Approval Report and when you are required to utilize the AAR form.

The importance of a standardized method for reporting coating performance and cosmetic results.

Guidelines for submitting the complete and correct information necessary for cosmetic part approval.

Learning Objectives Recap

Understand how to complete and submit an AAR formPolaris CONFIDENTIAL

The supplier is responsible for all necessary testing. 18

Q- What should I do if the submitted PPAP is rejected?

A-If a PPAP is rejected for any reason, the Polaris quality lab will immediately relay details of non-conformance. It is up to the supplier to reevaluate their process to produce conforming parts and resubmit.

Q-Will Polaris complete the necessary testing for supplied components?

A- No. Polaris may want to validate key performance requirements on certain parts, but it is the responsibility of the supplier to complete all required testing.

Q- I don’t think the required testing is appropriate for this part, is it actually necessary?

A- Yes, all testing required by the AAR form and standard must be completed. Any questions or clarification should be communicated to your purchasing representative.

FAQ


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Thank you!

Thank you for attending!Polaris CONFIDENTIAL

Thank you for attending the Appearance Approval Report: Polaris Supplier

Training Module.

This training is part of the Polaris Supplier Training program developed to

ensure our supply base has the fundamentals to a valued partnership with

Polaris.

If you have any questions on the material covered in this training, please

contact your purchasing representative.

appearance approval report (aar) - polaris supplier s · appearance approval report (aar) polaris...

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