“How To”

Section 1 – How to log into Entrada (desktop computer)

Section 2 – How to complete an assessment that has been assigned to youSection 3 – How to create/initiate an assessment (for “on the fly” assessments)

Section 4 – How to delegate an assessment that was incorrectly assigned to you

Section 5 – Using Elentra (mobile device)

Section 6 – Easier ways to monitor your U of M email (eg. forwarding)

N. Kuzenko, June 2020

Section 1

How to Log In

Main Login ScreenMany other universities use Entrada. This URL is specific to the Rady Faculty of Health Sciences.entrada.radyfhs.umanitoba.ca

If you do not know your login credentials, please contact the IST Service Desk.

Your username is your U of M email address.Your password is not the same as your hospital email password.

Section 2

How to complete an EPA that is assigned to you

Dashboard The Dashboard is the screen that loads after logging in.The green circle indicates how many outstanding assessments you have. To access assessments, click here.

Opening an assessment

Scroll down to see the View Task button.

Opening an assessment

To do the assessment, click here

If you are not the correct recipient of an assessment, you can delegate it another supervisor. This is shown later in Section 4.

To remove a task, such as a mock evaluation on Jane Psychiatry, select Remove Task. Note that if you remove a task that you are required to complete, that this is tracked, and it will be resent to you.

Completing an EPA

Use the drop down menus to select the variables applicable to the patient encounter.

Completing an EPA

An EPA is a task of a psychiatrist.Milestones are the abilities that are required to complete that task.

All fields must be answered. Often, not all Milestones are observed in a single patient encounter. For these, you may answer “Not observed.”

Completing an EPA

Under Comments and Next Steps, please answer the question using the 3 C’s of coaching-style feedback. (Note: starting July 1, there will only be one box “Next Steps” for narrative comments. All comments will go in the same box.

O-score

Descriptor

1 “I had to do”complete hands-on guidance, unable to do because of knowledge or skill deficit

2 “I had to talk them through”able to perform but required constant direction because inadequate knowledge or skill

3 “I had to prompt them from time to time”some degree of independence but you need to be there all the time

4 “I needed to be in the room just in case”trainee can do the task (not as well as attending, but expert level is not the expectation here), requires intermittent feedback, occasional prompting

5 “I did not need to be there”trainee can perform task (still not as efficiently/smoothly as attending, but attending doesn’t need to be there)

The Entrustability Scale (also sometimes called O-Score) asks the assessor to rate the resident’s ability to be entrusted to do the task (EPA) independently.

Completing an EPA

Any concerns about the resident that should be flagged can be entered here. The default response is “No,” but if “Yes” is selected, an additional text field will become available.

Any feedback about the form itself can be provided.

Once all fields are answered, click Submit.

Section 3

How to create/initiate an assessment (for “on the fly” assessments)

Creating/initiating an assessmentThere may be a time when the attending chooses to initiate an assessment rather than the resident initiating it. The resident should know that you are initiating an assessment and the feedback should be discussed verbally in addition to in writing.

To begin, click the green button

Creating/initiating an assessment

Search the resident by name. You only need to type the first few letters until the correct name comes up. Select the name you want.

EPA is the default

Creating/initiating an assessment

Enter the date

Choose the applicable EPA

Begin the assessment. After this step, completing the form is the same as in Section 2.

Creating/initiating an assessment

Section 4

How to delegate an assessment

Delegating an Assessment

After opening an assessment by clicking View Task, you can Forward Task to the correct assessor.

Search for the correct Faculty Member, then Forward Task.

Delegating an Assessment

If you do not know the correct Faculty Member, then you can Remove Task.Please inform April Bodnarchuk that the task will need to be resent to the correct Faculty Member.

Section 5

Using Elentra (mobile device)

Using Elentra

• You must download Elentra from your app store (it is free)

• Enter the URL for the Rady Faculty of Health Sciences (you should only have to do this the first time you log in)

Using Elentra

Begin by pressing the menu button.

Similar to Entrada, there is a circle indicating the number of outstanding assessments or evaluations. Click here.

Using Elentra

Using Elentra

Similar to Entrada, click on View Task. Completing the form is very similar to Entrada. All fields must be completed to Submit the form.

Similar to Entrada, an assessment can be created/initiated by clicking the green button. This is an easy way to complete an EPA “on the fly.”

Section 6

Easier ways to monitor your U of M email

Easier ways to monitor your U of M email

• You must check your U of M email regularly

• Email notifications of new assessments in Entrada are ONLY sent to a U of M account

• You must accept the Usage Agreement on a yearly basis, therefore you must monitor this account to ensure you receive this notification email.

• Some options to ensure timely completion of resident assessments :

– Set up your Outlook on your work computer with two inboxes (one for work email, one for U of M)

– Forward your U of M email to another account that you monitor more regularly

– Set up your U of M email on your phone. You can either use the Mail app or use the Outlook app.

• I have included instructions for the first two options in the following slides

Easier ways to monitor your U of M email

Setting up another inbox on Outlook on your desktop computer

• Open your hospital email on your desktop computer using Outlook

• Click File

Go to Add Account.

Follow the prompts, enter your U of M address and password.

Close Outlook, then re-open it.

Setting up another inbox on Outlook on your desktop computer

This is your U of M email inbox. One way to check regularly for new assessments is to monitor this inbox here.

Note that you will be prompted to enter your U of M password when you open Outlook.

Setting up another inbox on Outlook on your desktop computer

Forwarding your U of M email

• Go to umanitoba.ca/webmail

• Select Staff email

• Log in with your U of M email and password

Forwarding your U of M email

• You will need to add your alternate (eg. hospital) email as a Contact

• On the upper left, “Search Mail and People”, “Search People”

• + New

• Create your other email as a contact

• Now go to Settings (upper right corner), Options

Click + to make a new rule.

Forwarding your U of M email

Apply to all messages…

Forward, redirect or send…Forward the message to…

Forwarding your U of M email

Click the + to select this contact to forward the emails to, then Save

Forwarding your U of M email

After clicking OK, you should receive the emails in the other inbox. There may be a lag time before forwarding occurs.

Forwarding your U of M email