“committed to excellence” report 2017.pdfmain corporate identity: as our mission statement...

“Committed to Excellence”

EKURHULENI EAST TVET COLLEGE | ANNUAL REPORT 2017 1

EKURHULENI EAST TVET COLLEGE | ANNUAL REPORT 20172

ANNUAL REPORT 2017 INDEX

PART A : GENERAL OVERVIEW

1. Message from the Council Chairperson

• Vision, Mission, Values

2. TheAccountingOfficer’sForeword

• BrandingInterpretation

3. StatementofResponsibilityandConfirmationofAccuracy

4. LegislationandotherDirectives

• LegislativeFramework• LegislativeandOtherMandates

PART B : GOVERNANCE

Report of Council Chairperson

• ConstitutionoftheCollegeCouncilandGovernanceStructures• Reports by Committees of Council• AcademicBoardReport• StudentRepresentativeCouncilReport

PARTC:PERFORMANCEINFORMATION

1. ReportbyPrincipalonManagementandAdministration

2. CollegePerformanceandOrganisationalEnvironment

3. Performance Reporting

• AnnualPerformanceAchievements• CollegeAchievementintermsofTVETSystemTargets• StrategytodealwithUnderperformance


ANNUAL REPORT 2017 INDEX

PARTD:FINANCIALINFORMATION

1. ReportoftheAuditor-GeneralorExternalAuditors

2. Council’sResponsibilitiesandApproval

3. AuditedFinancialStatementsfortheyearending31December2017

• General Information• Index• StatementofFinancialPositionasat31December2017• StatementofFinancialPerformance• Statement of Changes in Net Assets• CashFlowStatement• Accounting Policies• NotestotheAnnualFinancialStatements•

PARTE:CONCLUSION

1. Campuscontactdetails

2. AbbreviationsandAcronyms

3. Notes


Committed to Excellence


PART AGOVERNANCE

1. Message from the Council Chairperson

2. TheAccountingOfficer’sForeword

3. Statement of Responsibility andConfirmationofAccuracy

4. LegislationandotherDirectives

• LegislativeFramework

• LegislativeandOtherMandates


OUR PILLARS OF SUCCESS

OURVISION

Tobeaworld-classTVE

Tinstitutionwherepeople

areem

poweredwithrelevantknowledgeandskills,preparing

them

forthelabourmarketandself-employment

PILL

AR

1

High

Standards

Rigorous

Curriculum

and

Powerful

Instruction

•Fo

cuson

clients

•Inno

vativeandrespon

siveservice

•Fo

cuson

learning

•Et

hica

l pra

ctic

es•

Res

pect

for o

ur p

eopl

e

•Eq

uitableaccessto

ourservices

•Con

tinualimprovem

ent

•Technicalprofessionalexcellence

•Respectfo

rtheenviro

nment

PILL

AR

2

System

sofSupport

thatMeet

Student

needs

PILL

AR

3

Engaged

and

Empowered

College

Com

munity

PILL

AR

4

Com

mitted,

Effective,

Lecturing

Managem

ent

andSu

pport

Staff

PILL

AR

5

Soundfiscal

operational

and

accountability

system

s

VALU

ESHow

webehave

TheFu

ture

We

See

TheWork

WeDo

Our

Guiding

Prin

cipl

es


MESSAGE FROM THE CHAIRMAN OF THE COLLEGE COUNCIL

MESSAGEFROMTHECHAIRMANOFTHECOLLEGECOUNCIL

It is an honour for me to present the 2017AnnualReportofEkurhuleniEastTVETCollege.ThroughouttheperiodunderreviewtheCollegeCouncil,togetherwiththeEECExecutive(EMT)and the Senior (SMT) Management Teamshaveworked tirelessly towards establishing theCollegeasacentreofexcellencewhichoffersaquality technicalandvocationaleducation. Thecollaborative and consistent efforts of all of theabove, along with those of the lecturing andsupportstaffandstudents,inapplyingthevision,mission and values of the institution on a dailybasis, have all contributed towards bringing usnearertowardsbeingaworld-classinstitution.

Wherever possible the Council and Collegemanagementhaveengagedwithkeygoverningrepresentatives from national, provincial andmunicipal government, the Chairpersons ofSkills Education and Training Authorities andthecaptainsof industry, inordertopromotetheprioritiesoftheTVETCollegesub-sector.

It is essential that good governance principlesareconstantlyappliedasTVETCollegesfacethechallengesathand.TheconceptofBatho PeleorCitizen First should beour guiding principle.Wehaveattemptedtodrawongoodadviceandconsultsoundevidenceinidentifyinggovernmentprioritiesandthendeliveringontheseinarobustmanner.ItisessentialthattheCouncilandCollegeManagement are transparent and accountablewhenmakingdecisionsandthatthesystemusedclearly defines roles and responsibilities. Thiscalls upon those in a managerial or oversightcapacity to apply the principles of integrity,objectivity, honesty, leadership and above all,

accountability. It isessential toensure that thedecision-making criteria and the processesby which a decision is reached, are availableto scrutiny and are understood by all relevantstakeholders.

It is thereforewith great pride that I can reportthat in 2017 Ekurhuleni East TVET Collegeagainreceivedanunqualifiedauditopinionwithno material findings from the Auditor-General.As theCouncil Chairman of EEC, it remains asourceofongoingpride tome that theCollegehas been given a clean audit every year fromtheveryfirstAGSAauditthatwasconducted.IunderstandthatthisisnotanaccoladewhichislightlygivensoonbehalfoftheCollegeCouncil,Iwish to express appreciation to all thosewhoenabledit,particularlytotheCollegeCFO,MrKMosupaandtotheChairpersonsoftheFinanceandAuditandRiskCommitteeswhomonitoredtheprocesssorobustly.

I wish further to thank my colleagues whoserve withme on the College Council for theirinvaluable advice and guidance during, whathas been a busy and challenging year for theinstitution.ThroughouttheyearallCouncilsub-committeeshaveremainedfullyfunctionalandanumberofCouncilresolutionshavebeencarriedout. Iwishalso to express theappreciation ofthe Council and commend the Principal, MsHappy Sibande and the management teams,fortheverysignificantroletheyplayinensuringthat the strategic objectives of the Collegeare successfully implemented. They maintaintransparentlinesofcommunicationandallowtheCouncilanditssub-committeesfullaccesstotheinformationrequiredtomakeinformeddecisionsaboutthemosteffectivewaysinwhichthelong-term success and sustainability of the Collegecanbeattained.

AsaCollegeCouncilwegointo2018withhope.May theeffortsofallCouncilmembersand theCollegemanagerial,academicandsupportstaffensure that Ekurhuleni East TVET College isincreasingly firmly established as a world-classinstitutionwhich,inahighlycompetitivemarket,will remain the institution of first choice of ourstudents.

MrKEVilakaziChairman of the College Council

MrKEVilakazi CollegeCouncilChairperson


BRANDING INTERPRETATION

Main Corporate Identity: As our Mission statement implies, the College strives to create a quality learning environment which is in line with the needs of industry. We are committed to excellence on a daily basis in all divisions, each individual sector of the College playing its part in realising the vision of the whole, to be a world-class Technical Vocational Education and Training institution.

Red circle: This symbolises the bright, red, African sun which is so much a part of the Gauteng landscape. It represents the warmth of our students’ learning experience as well as their aspirations towards a brighter future. Above all the sun symbolises life. It is our mission to create a quality learning environment which will empower our students for life. The circle also symbolises the unification of the five merged campuses into one dynamic TVET College which has high hopes for growth and success in the future.

‘e’ symbol: The aqua blue ‘e’ at the heart of the College logo represents the lake districts of the East Rand as well as the flow of students through the College. The inherent alliteration is also designed to emphasise the excellent, efficient and economical education which students receive at Ekurhuleni East TVET College.

Sun Rays: The golden yellow sunrays represent the vitality of the sun, the sunny Highveld region where the College is situated and the gold mines which form part of the East Rand landscape.The multiple sunrays are symbolic of a vital vocational education permeating the community as the College strives to be all our students’ partner to a brighter future.

Tocreateaqualitylearningenvironmentthatanticipates,preparesforandmeetstheEducation,TrainingandDevelopment

expectationsofourclients

Whatdothesymbolsrepresent?

WhatdotheMottoandLogoofEkurhuleniEastTVETCollegerepresent?

MISSION STATEMENT

MISSION STATEMENTMOTTOCommitted to Excellence


THE ACCOUNTING OFFICER’S FOREwORD

THEACCOUNTINGOFFICER’SFOREWORD

Ekurhuleni East TVET College aims above all,to create a quality learning environment whichwill prepare our students for the 21st centuryworkplace. We strive to give all our studentsthe ongoing opportunity ofwork-based learningandexposuretotheindustryoftheirchoice.Tothis end, we continually nurture both local andinternational partnerships toenableus toplaceallourstudentsfortheirwork-basedexperience.Bothourlecturingstaff,whoarethuskeptup-to-datewiththecurrenttechnologyinindustry,andour students, receive training and mentorshipfrombothlocalbusinessesandindustriesaswellasinternationalonesinChinaandGermany.

The College has hosted a number of foreigndelegates who are interested in forming closeworking relationships with TVET Colleges inSouthAfrica.WiththeonlyFoundryinGautengand the Samsung Refrigeration and Air-conditioningAcademy,bothlocatedontheKwa-Thema campus, EEC has been identified as apotentialCollegewithwhomtoforgeameaningfulbusinesspartnership.

EECwasalsothefirstTVETCollegetoinstitutea delivery site which focuses purely on artisandevelopment.AtourspeciallydedicatedArtisan& Skills Development Centre in Kwa-Thema,coursesrangeindurationfromsixmonthstothreeyears as well as shorter Skills courses. WhilesomeprogrammesaredesignedforMatriculants,coursesarealsoavailableforschool-leaverswhohave only passed Grade 9. DHET bursaries,administered by NSFAS, make it possible forfinancially needy, capable students to have aquality,affordableeducationprovidedtheypass

alltheirsubjectsandattendalltheirclasses.

EkurhuleniEastTVETCollegewasalsoselectedas one of four TVET Colleges in South Africato run a Dual System Pilot Project (DSPP) fortwo trades (Electrical and Plumbing) underthe guidance of the German Association forInternational Cooperation (GIZ). This systemofapprenticeshiptrainingisnewtoSouthAfricabut has been applied with great success inGermany, Switzerland andAustria. It involvesahands-on learningapproachover threeyearsduring which students alternate between theirtheoretical classes in theCollege and practicalexposurewith theirHostEmployer, inblocksofbetweeneightandfourteenweeks.70%ofthestudent’soveralltrainingperiodisspentwiththeirmentoringhostcompanies.OncompletiontheysitfortherevisedA21TradeTestwhichwillcertifythemasfully-fledgedartisans.AspartoftheCoSprogramme,theCollegewasrecentlynamedasaCentreofSpecialisationinBoilermakingwhichwillbeofferedonourDaveytoncampus.

Throughongoingnegotiationandengagementinvarious formse.g.BusinessBreakfasts,CareerDays, Exhibition Days, WBE, networking etc.,Ekurhuleni East TVETCollege has establishedmeaningful partnerships with host companiesin the industry and the SETAs, particularly theMERSETAandtheFP&MSETA.Theinstitutionhasalsonurtured its international relationships.It is hoped that the collaboration between theTVETsector,industryandtheSETAswillelevatethestatusofTVETCollegesasinstitutionswhichhavethecapacitytodeliveronscarceskills.Theemphasis on a vocational, practical, industry-driven education is designed to fast-track theentryofyoungpeople into the jobmarketwhilesimultaneouslyaddressingskillsshortagesinthecountry.

TheCollegeissoundlymanaged.Iamthereforehappy toconfirm that for the2017audit,AGSAhasawarded the institutionanunqualifiedauditopinion with no material findings for the thirdconsecutiveyear.

MsHMSibandeChiefAccountingOfficer:

MsHMSibande Principal


STATEMENT OF RESPONSIBILITY AND CONFIRMATION OF ACCURACY

Tothebestofmyknowledgeandbelief,Iconfirmthefollowing:All information and amounts disclosed throughout the AnnualReportareconsistent.• TheAnnualReporthasbeenpreparedinaccordancewiththe

guidelinesissuedbytheDepartmentofHigherEducationandTraining.

• The Annual Financial Statements have been prepared inaccordance with the relevant standards, frameworks andguidelinesissuedbytheNationalTreasury.

• TheAccountingOfficer,i.e.thePrincipal,isresponsibleforthepreparation of theAnnual Financial Statements and for thejudgementsmadeinthisdocument.

• TheAccounting Officer, i.e. the Principal, is responsible forestablishingandimplementingasystemofinternalcontrolthathasbeendesignedtoprovidereasonableassuranceastotheintegrity

and reliability of theperformance information, thehuman resources informationand theAnnualFinancialStatements.

• The Auditor-General and/or external auditors express an independent opinion on the AnnualFinancialStatements.

Inmyopinion,theAnnualReportfairlyreflectstheoperations,theperformanceinformation,thehumanresources informationand thefinancialaffairsofEkurhuleniEastTVETCollege for thefinancial yearended31December2017.

MsHMSibandeChiefAccountingOfficer:EkurhuleniEastTVETCollege



LEGISLATIVE AND OTHER DIRECTORS

LegislativeFrameworkIntermsofSections25(3)and25(4)oftheContinuingEducationandTraining(CET)CollegesAct,No16of2006(asamended),public technicalandvocationaleducationand training(TVET)collegesarerequired to produce annual financial reports and to comply with any reasonable additional reportingrequirementestablishedbytheMinister.Moreover,Section44oftheActrequirescollegestoannuallyreporttotheMinisterinrespectofitsperformanceanditsuseofavailableresources.

Inaddition,thesepiecesoflegislationgovernandsteerthecollegeintermsofachievementofitsstrategicandperformanceobjectives.

LegislativeandPolicymandatesascapturedinthe2017/18-2020/21StrategicPlanoftheEkurhuleniEastTVETCollege:

TheConstitutionof theRepublicofSouthAfrica(Section29(1)-(4)providesfor therightofbasicandfurther education to everyone in the official language of their choice provided equity, redress andpracticabilityaretakenintoaccount.Inaddition,theContinuingEducationandTraining(CET)CollegesAct(No.16of2006)providesfortheregulationofcontinuingandfurthereducationandtrainingthroughthe establishment, governance and funding of public technical and vocational education and training(TVET)collegesandthepromotionofqualityincontinuingandfurthereducationandtraining.

FurthersetsoflegislationthatimpactontheTVETcollegessectoranditsstrategicandnationalimperativesarelistedbelow:

• NationalQualificationsFramework(NQF)Act(No67of2008);• HigherEducation(HE)Act(No101of1997);• SkillsDevelopmentAct(No97of1998)• SkillsDevelopmentLeviesAct(No9of1999);and• GeneralandFurtherEducationandTrainingQualityAssuranceAct(No58of2001)

In addition theWhitePaper for Post-School Education andTrainingmandates delivery and strategicprioritiesintheTVETcollegessector.Otherpolicymandatesinclude:

• NationalTradeTestingRegulations• SETAGrantRegulations• NationalSkillsDevelopmentStrategy• PublicTVETCollegeAttendanceandPunctualityPolicy;and• PolicyontheConductofNationalExaminationsandAssessment


PART BGOVERNANCE

Report of Council Chairperson• Constitution of the College

CouncilandGovernanceStructures

• Reports by Committees of Council

• AcademicBoardReport• StudentRepresentative

Council Report


CONSTITUTION OF THE COLLEGE COUNCIL AND GOVERNANCE STRUCTURES

REPORTONTHECONSTITUTIONOFTHECOLLEGECOUNCILANDGOVERNANCESTRUCTURESOFEKURHULENIEASTTVETCOLLEGEFORTHEYEARENDING31DECEMBER2017

TheCollegeCouncilderivesitsmandateandfunctionsfromtheCETActSection10(1).ItisonthebasisofthisthataCollegeStatuteandRiskManagmentRegisterhave been developed. Since the College Councilperformsafunctionofapublicnatureitisaccountablenotonly toDHETbutalso to thepublicat large.TheCouncil is continually mindful of the fact that one ofthekey recommendationsof theKing III report is theneedof anyorganisation to focusonachievinggoodgovernanceinordertobeeffectiveandefficientintheexecutionoforganisationalbusiness.

InadditiontotheCollegemanagement(EMT,SMTandBMT),theCollegeCouncilisassistedinitsfunctionbyacompliantconsortiumofsub-committeesviz:•TheExecutiveCommittee(EXCO)•TheHumanResourcesCommittee•TheFinanceCommittee•TheAuditandRiskCommittee•TheAcademicBoard

allofwhommeetquarterly.Priortoimplementation,allCollegepoliciesandsub-committeeresolutionshavetobeapprovedbytheCollegeCouncil.

In the 2017Audit, theAuditor-General awarded Ekurhuleni East TVET College an unqualified auditopinionwithnomaterialfindingsforthethirdconsecutiveyear.Thisisanaccoladeofwhichwecanbejustifiablyproudandit istestamenttotheprinciplesofgoodgovernanceinaccordancewithwhichtheCollegeisgoverned.TheCouncilisatpainstomonitordevelopmentsincorporategovernanceinordertokeepabreastofcurrentgoodpracticetrendsandreviseexistingonesinordertotakedevelopmentswithintheTVETsectorintoaccount.

Collegecouncilmembers&designatedfunctions

MEMBERSOFTHECOLLEGECOUNCIL DESIGNATEDFUNCTION

MrKEVilakazi CollegeCouncilChairpersonMsHMSibande Principal/InternalMemberMrINevhutanda DeputyPrincipal:Academic/Secretariat/Internal

MemberMrMNchabeleng ChairmanofFinanceCommittee/ExternalMemberMrGXaba ChairmanofAudit&RiskCommittee/ExternalMemberMrTSSeleke ChairmanofHumanResourcesCommittee/External

MemberMsRPhafane ExternalMemberMrPRMatseme ExternalMemberMrZMahlangu ExternalMember

MrKEVilakazi CollegeCouncilChairperson



MEMBERSOFTHECOLLEGECOUNCIL DESIGNATEDFUNCTION

MrSALMunedzimwe ExternalMemberMrLLMayedwa ExternalMemberMsLMashego AcademicStaffRepresentative/InternalMemberMrSRadebe SupportStaffRepresentative/InternalMemberMrJKSeolwana/MrSTotana SRCPresident/InvitedMemberMrSNkosi/MsBVilakazi DeputySRCPresident/InvitedMemberMsFMcFarlan Secretary

DatesofCollegeCouncilmeetingsandmembers’attendancerecord

Fourmeetingsareheldannuallyasperstatutoryrequirementsinadditiontoanyspecialmeetingswhichare called as necessary.AnOrientationWorkshop of theCollegeCouncil was held on Saturday, 25November2017forthebenefitoftherecentlyappointedmembers.MEMBERSOFTHECOLLEGECOUNCIL

DATESOFMEETINGS28/2/2017 30/5/2017 29/8/2017 28/11/2017

MrKEVilakazi Present Present Present PresentMsHMSibande Present Present Present PresentMrINevhutanda Present Present Present ApologyMrMNchabeleng Present Present Present PresentMrGXaba Present Present Present PresentMrTSSeleke Present Present Present PresentMsRPhafane - Present Presenr PresentMrPRMatseme Present Present Present PresentMrZMahlangu - Present Present PresentMrSALMunedzimwe - - Present PresentMrLLMayedwa - - Present PresentMsLMashego Apology Present Present PresentMrSRadebe - - - PresentMrJKSeolwana Present - - -MrSTotana - Present Apology PresentMrSNkosi Present - - -MsBVilakazi - Present Present PresentMsFMcFarlan Present Present Present Present



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30May2017

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28February2017

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28February2017

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28February2017

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andNovem

berofeveryyear.

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9.16February

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30May2017

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28February2017

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ouldratherbe

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odeofConductforC

ouncilmem

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28Novem

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28Novem

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: M

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28Novem

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Subcommittee of the college council:

ExecutiveCommittee(EXCO):

MEMBERSOFTHEEXCO DESIGNATEDFUNCTIONMrKEVilakazi ChairmanofCouncilandEXCO/

ExternalMemberMsHMSibande Principal/InternalMemberMrGXaba ChairmanofAudit&RiskCommittee/ExternalMemberMrMNchabeleng ChairmanofFinanceCommittee/

ExternalMemberMrMINevhutanda DeputyPrincipal:Academic/

InternalMember

DatesofEXCOmeetingsandmembers’attendancerecord

Fourmeetingsareheldannuallyasperstatutoryrequirements.IneachinstancethemeetingisheldpriortotheCollegeCouncilmeeting.

MEMBERSOFTHEEXCODATESOFMEETINGS

21/2/2017 23/5/2017 22/8/2017 21/11/2017MrKEVilakazi Present Present Present PresentMsHMSibande Present Present Present PresentMrGXaba Present Present Present PresentMrMNchabeleng Present Present Present PresentMrMINevhutanda Present Present Present PresentMsFMcFarlan(Secretary) Present Present Present Present

EXCO PICTURE

Executive Committee members: Ms HM Sibande, Principal, flanked by the College Council Chairman, Mr KE Vilakazi, the Chairman of the Audit and Risk Committee, Mr G Xaba and the Deputy Principal: Academic Affairs, Mr MI Nevhutanda. Absent

is Mr M Nchabeleng, the Chairman of the Finance Committee.


REPORTS BY COMMITTEES OF THE COUNCIL

REPORTONHOWRISKSTOCOLLEGEPERFORMANCEANDGOVERNANCEWEREMANAGEDINTHEFINANCIALYEARENDING31DECEMBER2017.

1. Background

The Ekurhuleni East TVET College (EEC) embraces aproactive risk identification, management and mitigationstrategy. Strategic risk identification is conducted duringtheannualstrategicplanningprocessandlinkedtoCollegegoals and objectives. The College conducts systematicenvironmental scans and reframes risk and mitigationstrategies accordingly. Risk is inherent in all aspects ofthecollegesoeverystakeholderneeds to takeequitableresponsibilityintheidentificationandmanagementofrisksinalltheircontexts.

2. Rolesandresponsibilities

2.1 Council

TheEECCouncilisultimatelyaccountablefortheoversightoftheorganisationalriskmanagementandgovernanceof theCollege. In this theCollegeCouncil issupportedby theAuditandRiskCommitteewhichensuresthattheRiskManagementPolicyandFrameworkiscomprehensivelyimplemented.

2.2 AuditandRiskCommitteeofCouncil

TheAuditandRiskCommitteeofCouncilwasestablishedtoassisttheCollegeCouncilinexecutingitsresponsibilities.ThisCommitteeisresponsiblefortheoversightofthecorporategovernancerequirementsofriskmanagement.ItalsomonitorsallriskmanagementactivitiesasreportedtothecommitteeonaquarterlybasisbytheRiskManagementOfficer.

2.3 TheRiskManagementOfficer

The College employedMs CMadzwigi and following her resignation, Mr JSMahlangu, as the RiskManagement Officer who is responsible for co-ordinating the Risk Management activities within thecollege.ThisfunctionisimplementedbymeansofengagementwiththeManagementstructuresandtheCollegecommunity.2.4 College Management Committee

TheCollegeManagementCommitteeisresponsibleforembeddingandmonitoringtheactivitiesassociatedwithRiskManagementwithintheirrespectiveenvironments.Eachmemberofthemanagementteamisresponsibleforensuringthatallriskmanagementactivitiesarecascadeddowntotheoperationallevels.ThememberswerealsoallocatedspecificrisksfromtheStrategicRiskRegister(SRR)and,astheRiskOwners,wereengagedinthemitigationofthoserisks.

MrGugulethuXabaChairmanoftheAuditandRiskCommittee


3. Progressmade

EEChasdevelopedaSRRbasedonitsInstitutionalStrategicGoalsandObjectivesasprescribedbytheDepartmentofHigherEducationandTraining(DHET).ThePrincipalandManagementTeamensurethatRiskManagementisembeddedinalltherelevantday-to-dayactivitiesoftheCollege.ConsiderablefocushasbeengiventotheSRRintermsofquarterlyreportswhicharesubmittedtotheCollegeManagementTeamandthencetotheAuditandRiskCommitteeofCouncil.TheCollegehasrevieweditsriskprofileduringthecourseoftheyeartoconsidertheextenttowhichpotentialeventsmayhavehadanimpactontheachievementoftheorganisation’sobjectives.Emergingeventswereassessedfromtwoperspectives– likelihood and impact – and a number of risks, predominantly on a strategic level,were identified,weighedandmitigated.

Fortheperiodunderreview,theCollegeidentified,assessedandprioritisedeleven(11)strategicrisksasdetailedbelow:

a. Legislativerequirementsb. Healthandsafetyc. Institutionalcapacityandcapabilitiesd. Dataandrecordse. Businessdisruptionf. Humancapitaldeliveryg. Financialsustainabilityh. Placementofstudentsi. Fraud,corruptionandtheftj. Collegeperformancek. Accreditationofacademicprogrammes

MrGXabaChairman



REPORTONTHEACTIVITIESANDPERFORMANCEOFTHEAUDITANDRISKCOMMITTEEFORTHEFINANCIALYEARENDING31DECEMBER2017.

1. Roleandfunctionofthecommittee

In accordance with the regulations for reportinggoverning Public TVET colleges, theAudit and RiskCommittee of Ekurhuleni East TVET College herebysubmits a report for the Financial Year ending 31December2017.Thiscommittee isaccountable to theCollegeCouncilfor theperformanceof itsduties,whicharetoensurethat theassets ofEkurhuleniEastTVETCollegearesafeguarded, that the college maintains adequateaccounting records and develops and maintains aneffective system of internal control. In addition theCommittee oversees the role of management increating and maintaining a proper risk managementprocess and is also responsible for authorising theannualauditfeeoftheexternalauditors.

TheAuditandRiskCommitteeprovidesachannelofcommunicationamong theCouncil, theCollegemanagement,theInternalAuditUnitandtheexternalauditors.ItenjoysunrestrictedcommunicationwiththeChairpersonofCouncil(whoisnotamemberoftheAuditandRiskCommittee),thePrincipal/ChiefExecutiveOfficer,theChiefFinancialOfficer,andtheinternalandexternalauditors.

2. Composition of The Committee

TheAuditandRiskCommitteeiscomposedasfollows:MEMBERSOFTHEAUDIT&RISKCOMMITTEE

DESIGNATEDFUNCTION

MrGXaba ChairmanofAudit&RiskCommittee/ExternalMemberMrMNchabeleng ChairmanofFinanceCommittee/ExternalMemberMsHMSibande Principal/InternalMemberMrKMosupa ChiefFinancialOfficer/InternalMemberMrTSSeleke ChairmanofHRCommittee/ExternalMemberMsCMadzwigi(toJune2017) RiskManagementOfficer/InternalAuditor/InternalMemberMrJSMahlangu(fromNovember2017) RiskManagementOfficer/InternalAuditor/InternalMemberMsKNaidoo InternalAuditor(Morar)/InvitedMemberMsSMlilo InternalAuditor(Morar)/InvitedMemberMsRPhafane ExternalMemberMrSMalinga ICTManager&InternalMemberMsFMcFarlan Secretary


MrGugulethuXabaChairmanoftheAuditandRiskCommittee


2.1 Meetingsheldduringtheperiodunderreviewandattendancerecordofmembers:

Fourmeetingsareheldannuallyasperstatutoryrequirementsinadditiontoanyspecialmeetingswhicharecalledasnecessary.IneachinstancemeetingsareheldpriortotheCollegeCouncilmeetingofthatQuarter.

AUDIT&RISKCOMMITTEE MEMBERS

DATESOFMEETINGS

16/2/2017 28/3/2017 5/4/2017 18/5/2017 29/5/2017 17/8/2017 16/11/2017

MrGXaba Present Present Present Present Present Present PresentMrMNchabeleng Present Present Apology Present Present Present ApologyMsHMSibande Present Present Present Present Present Apology PresentMrKMosupa Present Present Present Apology Present Present ApologyMrTSSeleke Present Present Present Present Present Present PresentMsCMadzwigi Present Present Present Present Present - -MrJSMahlangu - - - - - - PresentMsKNaidoo Present Present Present Present Present Present PresentMsSMlilo(Morar) Present - - Present Present Present PresentMsRPhafane - - - - - Present PresentMrSMalinga - - - - - Present PresentMsFMcFarlan(Secretary)

Present Apology Present Present Present Present Present

2.2 FunctionoftheInternalAuditUnit:

TheAuditandRiskCommitteesecurestheindependenceoftheInternalAuditUnitaswellasensuringthatithasthenecessaryresourcesandstandingtoenableittodischargeitsduties.TheInternalAuditfunctionhasbeenoutsourcedtoMorarIncorporatedeffectivefrom12October2015.TheInternalAuditUnitreportsfunctionallytotheEECAudit&RiskCommitteeandadministrativelytothePrincipaland/orhernominees.ThePrincipalisresponsibleforalladministrativearrangementsoftheInternalAuditUnite.g.approvalofInternalAuditUnitexpenseswhileapprovaloftheAnnualOperationalPlanoftheInternalAuditUnitlieswiththeAuditandRiskCommittee.

2.3. ExternalAuditors

TheexternalauditoftheCollegeisperformedbytheAuditorGeneralofSouthAfrica.TheAuditandRiskCommitteeissatisfiedwiththeindependenceoftheexternalauditors,aswellaswiththedocumentationandreportstheyhaveissued.



2.4 ActivitiesoftheAuditandRiskCommittee:

- ThecommitteeregularlyreviewstheAnnualFinancialStatementsoftheinstitution,includingtheQuarterlyManagementAccountingreports.ItcanbecomfortablyreportedthatallaccountingpracticesconformtotheRegulationsforReportingframeworkasprescribedforTVETColleges.

- TheCommitteesubmitsquarterlyreportstotheCouncilonitsstatutorydutiesaswellasthefunctionsassignedtoitbyCouncil.

- ThecommitteescrutinisesandreviewsreportssubmittedbytheCollegeManagementTeam,byboththeInternalandExternalauditorsandtheRiskManagementOfficer.ThisisinadditiontoanyadhocreportswhichhavebeencommissionedonissuesthatfallwithinthemandateandTermsofReferenceoftheAuditandRiskCommittee.

- Every quarter the committee submits to the Council a summary of any issues which werehighlightedinthepreviousquarter.

- TheCommitteereviewsandapprovestheInternalAuditPlanandmonitorstheeffectivenessoftheInternalAuditUnitintermsofitsscope,progresswithexecution,coverageandindependence.

- QuarterlyprogressreportsaresubmittedtotheAuditandRiskCommitteeandsubsequentlytotheCollegeCouncilforconsiderationonthefollowing:◦ Progressonplannedauditstodate◦ SummaryofreportspresentedtoCollegeManagementCommittee◦ Liaisonwiththeexternalauditors◦ Combinedassurance◦ Summaryofauditfindings.

■ Afollow-uponthepreviousyear’sfindingson:■ anoverallassessmentofthestatusofresolutions■ thestatusoffindingsperauditreport/auditarea■ theTrackingRegister■ theManagementActionPlanandTrackingRegister on the resolutionof

anyfindings.

MrGXabaChairman



REPORTONTHEACTIVITIESANDPERFORMANCEOFTHEFINANCECOMMITTEEFORTHEFINANCIALYEARENDING31DECEMBER2017AstheFinanceCommitteeofEkurhuleniEastTVETCollegeweexecutedourresponsibilityinlinewiththeCommittee’sTermsofReferenceasapprovedbytheCollegeCouncilby:• Reviewingandoverseeingtheoverallfinancialstrategiesofthecollege• Monitoringtheactualfinancialoutturn(income/expenditure/cashflow/balancesheet)against

thebudgetof eachquarter, andby seekingmanagement commentsandproposedactions,addressingreportedvariances,and/ormonitoringprogressofpreviousactionplans;

• Overseeingthetreasuryactivitiesofthecollegeincludinginvestmentoffunds,workingcapitalmanagementandreviewingtheprincipaltermsofallbankingarrangements;

• OverseeingthefinancialaffairsoftheCollege’strading/commercialactivities;• Authorisingproposedmaterialexpenditurewhichisnot includedintheannualbudgetwhere

prevailingbudgetarycircumstancesdeemthisappropriate;• Approving theannual course fees scheduleas recommendedby theDepartment ofHigher

EducationandTraining• OverseeingthesolvencyoftheCollege,safeguardingofitsassetsandfinancialliabilities;• Reviewingtheannualaccountsandfinancialstatements• Overseeingthesupplychainmanagementactivities

CompositionoftheFinanceCommittee

TheFinanceCommitteeiscomposedasfollows:MEMBERSOFTHEFINANCECOMMITTEE DESIGNATEDFUNCTIONMrMNchabeleng ChairmanofFinanceCommittee/ExternalMemberMrGXaba ChairmanofAudit&RiskCommittee/ExternalMemberMrZMahlangu(appointedAugust2017) ExternalMemberMsHMSibande Principal/InternalMemberMrKMosupa ChiefFinancialOfficer/InternalMember

ATTENDEESINVITEDTOFINANCECOMMITTEE MEETINGS

DESIGNATIONATEKURHLENIEASTTVETCOLLEGE

MrGEsterhuizen CampusManager(KwaThema)MsTNdlovu CampusManager(Springs)MrEDunn CampusManager(Brakpan)MrTMokitimi(appointedNovember2017) CampusManager(Brakpan)(Acting)MsRDubazana CampusManager(Benoni)MsTSMasekela CampusManager(Daveyton)MrGSNkosi ASDCCentreManagerMrJKSeolwana/MrSTotana SRSPresidentMsVMaroos/MsMKodisang SRCTreasurer




DatesofFinanceCommitteemeetingsandattendancerecordofmembersandinvitedattendees.

Fourmeetingsareheldannuallyasperstatutoryrequirements.IneachinstancethemeetingisheldpriortotheCollegeCouncilmeetingofthatQuarter.

MEMBERSOFTHEFINANCECOMMITTEE


MrMNchabeleng Present Present Present PresentMrGXaba Present Present Present PresentMrZMahlangu - - Apology PresentMsHMSibande Present Apology Present PresentMrKMosupa Present Present Present ApologyMsMMzangwe(FinanceManagerattendingforCFO,MrKMosupa)

- - - Present

MsFMcFarlan(Secretary) Present Present Present Present

ATTENDEESINVITEDTOFINANCECOMMITTEEMEETINGS


DrMMuswaba - - - PresentMrGEsterhuizen Apology Apology Apology ApologyMsTNdlovu(Nkosiaftermarriage)

Present Apology Apology Apology

MrEDunn Apology Apology Apology -MrTMokitimi - - - PresentMsRDubazana Apology Present Apology PresentMsTMasekela(Mathebulaaftermarriage)

Apology Apology Apology Apology

MrGSNkosi Present Apology Apology ApologyMrJKSeolwana Present - - -MrSTotana - Present Present PresentMsVMaroos Apology - - -MsMKodisang - Present Present Present

Inthe2018FinancialYear,theFinanceCommitteeaimsto:• BuildasustainableFinanceDepartment• Createvalueoutofourbalancesheet• Streamlinethefinanceprocessestoachievegreaterefficiency

Mr M NchabelengChairman


REPORTONTHEACTIVITIESANDPERFORMANCEOFTHEHUMANRESOURCESCOMMITTEEFORTHEFINANCIALYEARENDING31DECEMBER2017.

IamdelightedtoannouncethattheHRfunctionin2017receivedanothercleanauditfromtheAuditor-General,specifically in the areas of risk and for the status ofdriversof internalcontrols.As theHRCommittee,weplan to continue focusing on areas of concern andtakingourprioritiesfromtheStrategicPlan.

Webelieve that thesuccessof theEECStrategywilldepend,inpart,onourabilitytoretain,motivate,develop,and continue to attract employeeswith the skills andexperience to enable theCollege tomeet challengesandmake themost of opportunities. Investing in ouremployeesremainsofparamountimportance.

We trust that the implementation of ITS as appliedin 2017, will enhance the easy accessibility of HRfunctionsandimproveonareasthatwerechallenging.

TheHRCommittee in2017successfullydeliveredonthefollowingHRareas:

1. Labour Relations

Category CasesReported CasesResolvedwithin90Days

Misconduct 5 100%Grievance 6 100%Disputes 16 100%

2. Staff Bursaries

Employee Category Number of Bursaries Awardedin2017

Number of Bursaries Awardedin2016

%Difference

LecturingStaff 19 27 -42%SupportStaff 5 8 -60%Total 24 35

3. HRPoliciesImplementedandApproved

Policy NamePolicyonCollegeOperationalWorkingHoursPolicyFrameworkonTemporaryorContractEmployeesPart-timeClassesPolicy


MrThaboSeleke(IAP)SAChairmanoftheHumanResourcesCommittee



TheHRCommittee remained fully functional throughout the period under review. The tables belowindicatethecompositionoftheHumanResourcesCommitteealongwitharecordofthemeetingswhichwereheldduring2017andtheattendanceofthemembers:

MEMBERSOFTHEHUMANRESOURCESCOMMITTEE

DESIGNATEDFUNCTION

MrTSSeleke ChairmanofFinanceCommittee/ExternalMemberMsHMSibande Principal/InternalMemberDrMMMuswaba DeputyPrincipal:CorporateServices/InternalMemberMrMMMathe HumanResourcesManagerMrPRMatseme ExternalMemberMrZMahlangu ExternalMemberMsLMashego AcademicStaffRepresentativeMsFMcFarlan Secretary

DatesofHumanResourcesCommitteemeetingsandmembers’attendancerecord

Fourmeetingsareheldannuallyasperstatutoryrequirements.IneachinstancemeetingsareheldpriortotheCollegeCouncilmeetingofthatQuarter.

MEMBERSDATESOFMEETINGS

13/2/2017 11/5/2017 3/8/2017 10/11/2017MrTSSeleke Present Present Present PresentMsHMSibande Present Apology Present PresentDrMMMuswaba Present Present Present PresentMrMMMathe Apology Present Present PresentMrPRMatseme Present Present Present ApologyMrZMahlangu - - Apology PresentMsLMashego Apology Present Present ApologyMsFMcFarlan Present Present Present Present

Wearesincerelygratefultoallemployeesandtheirrepresentativesfortheirwillingandconstructivecooperationin2017.TheHRCommittee,asaresult,wasabletomakegoodprogressagainstmanystrategicprioritiesdespitetheinevitablechallenges.ContinuingthatpartnershipwillbekeytoimplementingthesignificantchangesplannedforinStrategy2018.

AnotheryearmarkedbychangesthroughoutthecollegeliesaheadforEECin2018.Enablingthecollegeanditsemployeestoachievesustainableorganizationalperformanceremainsourprimaryandabidinggoal.

MrTSSelekeChairman


Asoneof themain sub-committees of theCollegeCouncil,theAcademicBoardhasacrucialroletoplayintheoversightofeffectiveteachingandlearningatEkurhuleniEastTVETCollege.

Assuch,itsmembershipcomprisesalltheCampusManagers and Deputy Campus Managers as wellas one HOD representative from every campus.ThreemembersoftheCollegeCouncil,includingtheChairperson,andvariousapplicablemanagersfromCentralOffice, also sit on theBoard. TheSRC isrepresentedby theSRCPresidentand theelectedrepresentativeofAcademics.

TheBoardsitsaminimumoffourtimeseveryyear,meetingeveryQuarterandischairedbythePrincipal,orinherabsence,bytheDeputyPrincipal:AcademicAffairs.

MEMBERSOFTHEACADEMICBOARD DESIGNATEDFUNCTION(asper31December2017)MsHMSibande PrincipalMrKEVilakazi ChairmanoftheCollegeCouncilMrPRMatseme CollegeCouncilExternalMemberMsRPhafane CollegeCouncilExternalMemberMrMINevhutanda DeputyPrincipal:AcademicAffairs/SSSManagerDrMMMuswaba DeputyPrincipal:CorporateServicesMsRDubazana CampusManager:BenoniCampusMsTSMasekela CampusManager:DaveytonCampusMrEDunn CampusManager:BrakpanCampusMrGEsterhuizen CampusManager:KwaThemaCampusMsTNdlovu CampusManager:SpringsCampusMrSNkosi CentreManager:ASDCMrJMolefe DeputyCampusManager:BenoniCampusMrEZikalala DeputyCampusManager:DaveytonCampusMrSZwane DeputyCampusManager:DaveytonCampus3MrTEMokitimi DeputyCampusManager(Acting):BrakpanCampusMrSSibanyoni DeputyCampusManager:KwaThemaCampusMsVMatjila DeputyCampusManager:SpringsCampusMrMThobejane DeputyCentreManager:ASDCMsHSchultz HOD:BenoniCampusMsLMashego HOD:BenoniCampusMrCPhantsi HOD:DaveytonCampusMrKMaake HOD:BrakpanCampusMrMNkosi HOD:KwaThemaCampusMrCLavisa HOD:KwaThemaCampus

ACADEMIC BOARD REPORT

MrMINevhutandaDeputyPrincipalAcademicAffairs



MEMBERSOFTHEACADEMICBOARD DESIGNATEDFUNCTION(asper31December2017)MsRBrockway HOD:SpringsCampusMrJNTshabalala HOD(Acting):SpringsCampusMsHErlank TrainingManagerMsCNzimande MarketingDepartmentManagerMrAMohlala AdministrationManagerMsTMsiza ExaminationsandAssessmentManagerMsJTarr Manager:AcademicsMrCMbele LecturerRepresentativeBenoniCampusMrSPMasinga Lecturer&WBERepresentativeDaveytonCampusMrKCTwala LecturerRepresentativeBrakpanCampusMrDRMokone LecturerRepresentativeKwaThemaCampusMsNMSibeko LecturerRepresentativeSpringsCampusMrCThabane LecturerRepresentativeASDCMrFJones InvitedMemberMrJKSeolwana SRCPresident(untilFebruary2017)MrSTotana SRCPresidentMsBNgamlana SRCDirector:AcademicAffairs(untilFebruary2017)MsNPhakathi SRCDirector:AcademicAffairsMsFMcFarlan Secretary

DatesofAcademicBoardmeetingsandmembers’attendancerecord

Fourmeetingsareheldannuallyasperstatutoryrequirements.IneachinstancethemeetingisheldpriortotheCollegeCouncilmeetingofthatQuarter.

MEMBERSOFTHEACADEMICBOARD

DATESOFMEETINGS15/2/2107 23/2/2017 11/5/2017 1/8/2017 7/11/2017

MsHMSibande Present Present Apology Present PresentMrKEVilakazi - - - Present PresentMrPRMatseme - - - Present PresentMsRPhafane - - - Present PresentMrMINevhutanda Present Present Present Present PresentDrMMMuswaba Present Apology Apology Present PresentMsRDubazana Present Apology Present Apology PresentMsTSMasekela(Mathebulaaftermarriage)

Present Present Apology Apology Present

MrEDunn Present Present Present Present PresentMrGEsterhuizen Present Present Present Present PresentMsTNdlovu(Nkosiaftermarriage)

Present Present Apology Present Present

MrSNkosi Present Present Apology Present PresentMrJMolefe Present Present Present Present Present


MEMBERSOFTHEACADEMICBOARD

DATESOFMEETINGS15/2/2107 23/2/2017 11/5/2017 1/8/2017 7/11/2017

MrEZikalala Apology Apology Present Present ApologyMrSZwane Present Present Present Apology PresentMrTEMokitimi Present Present Present Present PresentMrSSibanyoni Apology Present Present Present PresentMsVMatjila Present Present Present Present PresentMrMThobejane Present Present Present Present -MsHSchultz Present Present Present Apology ApologyMsLMashego - - Present Present ApologyMrCPhantsi Present Present Apology Apology PresentMrKMaake Present Present Present Present ApologyMrMNkosi Present Present Apology - -MrCLavisa - - Present Apology ApologyMsRBrockway Present Present Present Present PresentMrJNTshabalala - - Present Present ApologyMsHErlank Present Present Present Apology PresentMsCNzimande Present Present Present Present PresentMrAMohlala Present Apology Apology Present PresentMsTMsiza Present Present Apology Present -MsJTarr Present Present Present Present PresentMrCMbele Present Present Present Present PresentMrSPMasinga Present Present Present Present PresentMrKCTwala - - - Present ApologyMrDRMokone - - Present Present ApologyMsNMSibeko - - Present Present ApologyMrCThabane Present Present Present Present PresentMrFJones Apology Apology Apology Apology PresentMrJKSeolwana Present Present - - -MrSTotana - - Present Present PresentMsBNgamlana Present Present - - -MsNPhakathi - - Present Present PresentMsFMcFarlan Present Present Present Present Present



CollegeCertification–Report191andNCV

BecausethecertificationrateoftheCollegeisviewedasbeinghighlycrucial fortheultimatesuccessoftheinstitution,theresultsandperformanceofstudentsaremonitoredonacontinualbasisinordertoimprovethecertificationrateandraiseitabovethetargetof45%forNCV,56%forReport191BusinessStudiesand53%forReport191Engineering.

Althoughinterventionsarecontinuallyimplemented,significantlyimprovingtheCertificationrateremainsachallengeforparticularlytheEngineeringandNC(V)programmes.Ascanbeseenfromthegraphsbelow,theratefor2017fortheCollegereflectsaslightimprovementof2%forNC(V)in2017,althoughitisstilldisappointingly6%shortofthetargeted45%.Report191BusinessStudiescontinuestoexceedthetargetby9%,although1%lowerthanwasthecasein2016.TheCertificationrateforReport191Engineeringisaveryconcerning14%belowthetarget,havingdroppedin2017tomarginallyabovethe2015levels.

CollegeCertification–Report191andNCV

Programme 2014 2015 2016 2017 TargetNCV 41 42 37 39 45Report191Business 47 57 66 65 56Report191Engineering 32 35 53 39 53

4147

32

42

57

3537

66

53

39

65

3945

5653

0

10

20

30

40

50

60

70

NCV Report 191Business Report 191Engineering

2014

2015

2016

2017

Target 2017

CollegeThroughputRate–Report191andNCV

TheDHETdefinitionoftheThroughputRatehaschangedandthecurrentDHETtargetisnow10%.AsaresulttheCollegehadtorevisetheThroughputtargetratesasstatedintheCollegeStrategicPlaninordertoaligntherateswiththenewstandard.In2016itwasagreedthattheDHET10%targetwouldbeadoptedduetoalackofhistoricaldata.

AllprogrammeshaveexceededtheminimumsetbyDHETwithNC(V)achievingaThroughputrateof67%,Report191BusinessStudies73%andReport191EngineeringStudies61%respectively.



CollegeThroughputRate–Report191andNCV


68 69

59

73 76

61

39

61

32

6773

61

10 10 100

10

20

30

40

50

60

70

80


2014

2015

2016

2017

Target 2017

CollegeRetentionRate–Report191andNCV

TheimplementationoftheadmissionrequirementsforthenationalexaminationsassignedbytheDirector-GeneralofHigherEducationandTrainingon16November2016,ensuredthatonlycandidateswhomettheminimumrequirementswerepermittedtowritetheirexams.Thishadaninitialadverseeffectontheretentionratewhichdroppedsignificantlyin2016asaresult,withallthreeprogrammeswellbelowthetargetof95%.

Therehasbeenconsiderable improvement from2016 to2017,however. During2017 theRetentionrateforNC(V)roseby34%to87%andReport191BusinessStudiesby18%.Report191Engineeringimprovedby10%from2016to2017.Althoughstillshortofthetarget,thesefiguresreflectabroaderacceptance of theMemo46 admission requirements by the students. Retention amongReport 191Engineeringstudentscontinuestogivecauseforconcern.




CollegeRetentionRate–Report191andNCV


78

94 93

76

93 91

53

74

51

8792

61

95 95 95

010

2030

4050

6070

8090

100


2014

2015

2016

2017

Target 2017

ResponsiblefortheoversightofteachingandlearningintheinstitutionandforensuringtheimplementationoftheStrategicandOperationalPlanstoachievethis,theAcademicBoardisatpainstomonitor;• theeffectiveutilisationoffacilities• theWBEPlacementofstudents• theimplementationofDHETguidelinese.g.Memo46of2015andMemo35of2016• DSPPProjects• studentrecruitmentandfunding• therecruitmentofsuitablyqualifiedstaff• theprocurementofalltrainingmaterial

During 2017 theDeputyPrincipal ofCorporateAffairs,DrMMMuswaba, has been actively involvedin a research project aimed at aligning TVET educational programmes with industrial demands inSouthAfrica. Thisproject isbasedonan international comparativeanalysisof theTVETCurriculumDevelopmentFrameworksof four countriesandhasbeen initiated in response to the realisation thatthecurrentprogrammesarenotansweringtheneedsordemandsofindustry.Theproposedcurriculummodel,whiletakingtheneedsofindustryintoaccount,willalsobealignedwiththerecommendationsoftheSETAsandtheTVETColleges.


REPORT ON STUDENT SUPPORT SERVICES

ReportontheStudentSupportServicesDepartmentThemainaimoftheStudentSupportServicesDepartmentatEkurhuleniEastCollegeistoretainstudents

through tocertificationandsoequip themwitha relevantqualification and empower them to make a meaningfulcontributionintheirfutureworkplace.TheSSSdepartmentisawareoftherealitythatourstudentscomefromdiversebackgrounds, many of whom are disadvantaged, andthereforeatalltimesseekstoofferongoingacademicandpersonalsupportbyprovidingstudentswithassistanceinapplying for DHET bursaries, exposure to the workplaceandtherunningoforientationandleadershipdevelopmentprogrammes. Students are also assisted, whereverpossible,withjobplacements.

CompositionoftheStudentRepresentativeCouncil(SRC):

The SRC strives to reflect, as far as possible, thedemographicsofthestudentpopulationoftheCollege. Itconsistsofthirty(30)memberselectedbythestudentbody

fromthefivedifferentcampuses.Thesix(6)CRCrepresentativesfromeachcampusareeachelectedtooneoftheportfoliosbelow:• Chairperson• Secretary• Treasurer• Sports• Culture• Academics

PortfoliosoftheSRCEXCO:

Ten (10)members are selected from the thirty (30) across all campuses to form theSRCExecutiveCommitteeforEkurhuleniEastCollege.Theirportfoliosareasfollows:• President• DeputyPresident• GeneralSecretary• DeputyGeneralSecretary• Treasurer• DirectorofAcademicAffairs• DirectorofSports,ArtsandCulturalAffairs• DirectorofPublicRelations• DirectorofHealthandSafety• DirectorofProjectsandCampaigns

ThetermsofofficeoftheSRC/CRCareforoneyear.Allacademicallysuccessfulmembersremaininofficeuntil theSRCandCRChavebeenelectedat thebeginningof thefollowingacademicyear. Allmembersareonlyeligibletoservefortwoterms,subjecttotheiracademicsuccess.

MrMINevhutandaStudentSupportServicesManager



SRC Training:

Shortly after theSRCelections, the newly electedSRCmembers received leadership training at theKopanongConferenceCentrefrom2-4March2017.TopicsdiscussedinthisInductionTrainingincludedthefollowing:• TheFETCAct,EECStructure,Policies,GuidelinesandCollegeGovernance• TheSRCConstitution(RolesandResponsibilities)• AnintroductiontoGovernance• The2017BudgetandCollegeOperationalPlan• Improvementofthestudents’certificationrateintheReport191andNCVprogrammes• TheEECQualityManagementSystem(QMS)• Careerguidance• Remediation(AcademicSupport)• 2017RulesandGuidelinesforFinancialAid• ExitSupport(WILandWBE)• PresentationonTheSmartWaytoAchieveyourIndividualGoals• Studenthealthandwellbeing(specificallywithreferencetoHIV/AIDSandsubstanceabuse)• StudentCodeofConduct(AttendanceandAbsenteeism)• COSSA(Sports/ArtsandCulture)

SRCEXECUTIVECOMMITTEE2017

TITLE NAME & SURNAME

PROGRMME & LEVEL

CAMPUS PORTFOLIO

Mr SaneleTotana HospitalityLevel3 SPRINGS PresidentMs BusisiweVilakazi FittingandTurning

Level3KWA-THEMA DeputyPresident

Ms MakgotsoMashifane

ProcessPlantOperationsLevel3

KWA-THEMA SecretaryGeneral

Ms LungileNxumalo HospitalityLevel3 SPRINGS DeputySecretaryMs Mathapelo

KodisangOfficeAdministrationLevel4

BENONI Treasurer

Ms NtabisengKgaile ManagementAssistantN4

BRAKPAN DirectorofAcademics

Mr LuckyHlatshwayo ManagementAssistantN4

BRAKPAN DirectorofPublicRelations

Mr NalediMoloto BoilermakingLevel3 DAVEYTON DirectorofHealthandSafety

Mr TumeloMine BENONI DirectorofProjectsandCampaigns

Mr CarlosChongo ElectricalLevel4 DAVEYTON DirectorofSports,ArtsandCulture


The 2017 SRC Executive Committee

2017STUDENTREPRESENTATIVECOUNCIL(SRC)

ASDC

NAME PORTFOLIOTokologoMaganyane Sports,Chairperson,AcademicsDianetseMaleo Secretary,Treasurer,ArtsandCulture

BENONI

NAME PORTFOLIOMathapeloKodisang TreasurerNolwaziNene AcademicsTumeloMine ChairpersonOctaviaManana SecretaryPromiseNchuna ArtsandCultureMhlonishwaMbatha Sports

BRAKPAN

NAME PORTFOLIOLuckyHlatshwayo ChairpersonNellyPhakathi ArtsandCultureRossetaMtsweni SecretaryNthabisengKgaile AcademicsMusaSibanyoni SportsLorraineSangweni Treasurer



DAVEYTON

NAME PORTFOLIOCarlosChongo ArtsandCultureSibusisoMaphalala TreasurerSphesihleMkhabela SportsEdwinMukhari AcademicsVutomiMkhabela SecretaryNalediMoloto Chairperson

KWA-THEMA

NAME PORTFOLIOBusisiweVilakazi ChairpersonMakgotsoMashifane SecretaryRethabileMachika AcademicsJayrusRustoff SportsLebohangDyum ArtsandcultureThandiMlambo Treasurer

SPRINGS

NAME PORTFOLIOSaneleTotana ChairpersonSizoMakhubu SportsLungileNxumalo SecretaryLindokuhleDitsi AcademicsJabulaniPakkies TreasurerGugulethuSibeko ArtsandCulture

StudentSupportServicesOfficers(SSSO):MostcampuseshavethefollowingfiveStudentSupportServices(SSSO):

• FinancialAid Officers: Bursaries and Finance related matters. NSFAS BursariesadministrateredbyDHET,areavailabletoacademicallycapableandfinanciallyneedystudentswhoqualifyforfinancialassistanceintermsofameanstest.AllqualifyingstudentsareassistedwithonlineapplicationsforNSFASbursaries.

• StudentLiaisonOfficers(SLO):StudentAffairsandCodeofConduct.AnInductionProgrammeisrunwitheachnewintakeofstudentswherestudentsareinformedaboutCampuslifeandtheservicesonofferattheCollege.NewstudentsaregivenatourofthecampusandintroducedtotheSRC.

• Remedial Lecturers: Remedial tuition is made available for students in particularlyMathsandEnglishwheretheyareassistedinformingtutorialgroupsandpeer-to-peerteachingand learning isencouraged. ACAPTest isgiven toallnewNCVstudentsonenrolment toassesstheiraptitudeforthedifferentprogrammesandguidetheminselectinganappropriateone.ALearnerProfileisalsocompiledfornewstudentswhichassessesthemelectronically



bothacademicallyandsocially,toassistwithreferraltotheCampusSocialWorkers,ifrequired.

• SocialWorkers:StudentcounsellingservicesareavailableoneachcampusbyqualifiedSocialWorkers.Ifnecessary,studentscanbereferredto,forinstance,thePholosongHospitalforpsychologicalservicesortotheBuyisubuntuFoodBank

• CareerGuidanceOfficers(CGO):CareerGuidanceOfficersareappointedateachcampuswith theassistanceof theETDPSeta. Theyplayacrucial role inofferingstudentscareerguidancepriortoenrolmentinordertoassisttheminselectingappropriatecareers.

MINISTERIALAWARDFORBESTSTUDENTGOVERNANCE!Anawardofwhichwecanbeespeciallyproud,istheMinisterialAwardwhichtheCollegewasgivenforBestStudentGovernanceIN2017ofallthe50TVETCollegesinSouthAfrica.TheSRCandCampusManagementmeet regularly toaddress issuesraisedby theSRC. TheSRCPresidentalso interactsregularlywiththeCRCsofothercampusesandvisitsthecampusespersonally.

ExchangeProgrammes,CommunityOutreach,ConferencesandAwarenessDays:

AfurtherdevelopmentintheleadershiptrainingofourSRCmembersneartheendoftheirtermofofficefrom16 to 18October 2017,wasamost enlightening visit toUmfoloziTVETCollege fromwhich alltheparticipantsagreedtheyhadbenefitedenormously.TheEECdelegationalsovisitedtheCollegecampusesofEskhawini andRichmond.Thepurposeof the visitwas to shareBestPractices on thefollowing:• Orientation&Induction• CodeofConduct• TheSRCConstitution• AcademicSupport• WorkIntegratedLearning• Marketing• WBE• SportsandCulture• Financialaidforstudents

SRCPolicyWorkshop:

ThefollowingpolicieswereworkshoppedattheStableInninStrubenvalefrom21to23July2017:• SRCConstitution• StudentCodeofConduct• HealthandSafetyPolicy• DHETBursaryRulesandGuidelines• AdmissionPolicy• AttendancePolicy




CONFERENCESATTENDEDBYSRCMEMBERSIN2017DATE VENUE PURPOSE

SedibengCollege SAFETSA Conference:RaiseawarenessofchallengesfacedbytheTVETCollegesector.

15June Strategic Risk Management Planning Workshop:PrepareforpotentialrisksfacedbytheCollegee.g.health&safety,legislativerequirements,placementofstudents

26May EECDaveytonCampus Launch of HEAIDS programme:EncouragestudentstotakeresponsibilityfortheirsexualhealthandpromoteHIVtesting.

9-11June ICCArenaDurban HEAIDS Conference:Shareinnovativepracticesamongstudentleadershiponyouthempowerment,economicempowerment,healtheducation.EncouragestudentstotakeresponsibilityfortheirsexualhealthandpromoteHIVtesting.

24June TsakaneAGCI Career EXPO:PromotecoursesofferedatTVETColleges22-24July StableInn,Springs Policy Workshop: Topromotefamiliarityandawareness

ofCollegepoliciesfordisseminationtostudents.20August Women’s Dialogue: Toempowerwomenandenhance

theself-esteemoffemalestudents.26&27August

BuffaloCityCollege Academic Conference: DiscussrelevanceofcurrentTVETcurriculaforindustryandthe21stcentury.

30August EastLondonInternationalConventionCentre

National TVET Colleges Debating Competition:CollegeTeamcomprisedEEC,EWCandTNCTVETCollegesandwereplacedthirdinthefinals.

AwarenessDaysareheldtwiceayear,onceasemester,onarangeofsignificantissuesforstudents.Awarenesscampaignsarealsoconductedonhealthrelatedissuese.g.HIV,diabetes,substanceabuse,gambling,LGBTI,cancerandTB,blooddonationandacademicsuccess.

StudentActivities:Studentsareencouragedtoparticipateininter-campusandinter-Collegegamesandactivities.Chessisoneof the “Sportingcodes” inwhichcompetitionsareheldwithothercolleges. TheCollegeChoirhascompetedsuccessfullyatprovincial level foranumberofyears,under theableconductorshipofcommunitymember,MrLangaZikode. Inter-Collegecompetitionsarealsoheld innetball,basketball,volleyball and soccer for bothmale and female students, all under the auspices ofCOSSA (CollegeSportsSouthAfrica).


SRCOperationalandBudgetedActivitiesfor2017:

SRCOPARATIONAL&BUDGETEDACTIVITIESFOR2017DAYANDMONTH

ACTIVITIES AMOUNT RESPONSIBLE

JANUARY CAPTEST R124,500.00 SSSMJANUARY APPLICATIONFORDHET

BURSARIESR0.00 FANANCIALAID

OFFICERJANUARY INDUCTIONOFALL

STUDENTSR0.00 STUDENTLIASION

OFFICERJANUARY NOMINATIONOF

CAMPUSIECR0.00 CAMPUSMANAGER

JANUARY STUDYSKILLS R0.00 REMEDIALLECTUREJANUARY COSACSAAFFLIATION R50,000.00 SSSM

R0.00FEBRUARY SRCTABLETS R100,000.00FEBRUARY CLASSREPELECTIONS R0.00 IECFEBRUARY CLASSREPINDUCTIONS R0.00 IECFEBRUARY CLASSREP

CANVASSINGR0.00 IEC

FEBRUARY COSACSAAGM R0.00 SSSMFEBRUARY CRCELECTIONS R0.00 IECFEBRUARY T-SHIRTSFORIEC R50,000.00 SSSMFEBRUARY CRC/SRCTRAINING R150,000.00 SSSMFEBRUARY SRCUNIFORM R100,000.00 SSSM

R0.00MARCH INAUGURATIONFOR

SRC2016R60,000.00 SSSM

MARCH COSACSAKNOCKOUT R10,000.00 SOCIALWORKERMARCH INTERNALCAMPUSES

SPORTSDAYR50,000.00 SOCIALWORKER

MARCH COSACSAATHLETICS R15,000.00 SLOMARCH AWARENESSDAYS R100,000.00 SOCIALWORKER

R0.00APRIL SRCMEETING R5,000.00 SSSMAPRIL COSACSAGAUTENG R20,000.00 SOCIALWORKER

R0.00


Sanele Totana & Busisiwe Vilakazi, the President and Deputy President of the 2017 SRC


SRCOPARATIONAL&BUDGETEDACTIVITIESFOR2017DAYANDMONTH

ACTIVITIES AMOUNT RESPONSIBLE

MAY COSACSAKNOCKOUT R6,000.00 SOCIALWORKERMAY COSACSALEAGUE R10,000.00 SOCIALWORKERMAY COSACSALEAGUE R10,000.00MAY COSASCACUTURALDAY R10,000.00 SLOJULY INDUCTION R0.00 SLOJULY COSACSAPOLICY

CONGRESSR10,000.00 SLO

JULY SRCMEETING R5,000.00 SSSMJULY COSACSAGAMES R10,000.00 SOCIALWORKERJULY COSACSAGAMES R10,000.00 SOCIALWORKER

R0.00AUGUST COSACSATRIALS R10,000.00 SOCIALWORKERAUGUST AWARENESSDAY R100,000.00 SOCIALWORKERAUGUST COSACSAGAMES R10,000.00 SLOAUGUST COSACSAGAMES R10,000.00 SLO

R0.00SEPTEMBER COSACSAGAMES R10,000.00 SLOSEPTEMBER CULTURALDAYS R80,000.00 SLO

R0.00OCTOBER COSACSASPORTS

TOURNAMENTR50,000.00 SOCIALWORKER

OCTOBER COSACSAAWARDS R10,000.00 SOCIALWORKERoctober SRCBESTPRACTICES

VISITR80,000.00 SSSM

CRC/SRCREFRESHMENTS

R10,000.00 SLO

SPORTSEQUIPMENT R50,000.00 SSSMTOTAL R1,325,500.00

TOTALBUDGET R1,032,745.00NB:ThePurcaseordershouldbesubmittedtoCentralOfficeProcument4weeksinadvancebeforetheactivity.Nopaymentwillbemadewithouttheordernumber.

MrKEVilakaziChairman of the College Council


SRCOperationalandBudgetedActivitiesfor2017:


PART CPERFORMANCEINFORMATION

1. Report by Principal on ManagementandAdministration

2. CollegePerformanceandOrganisationalEnvironment

3. Performance Reporting• Annual Performance

Achievements

• CollegeAchievementintermsof TVET System Targets

• StrategytodealwithUnderperformance


REPORT BY PRINCIPAL ON MANAGEMENT AND ADMINISTRATION

REPORTBYPRINCIPALONMANAGEMENTANDADMINISTRATIONEkurhuleni East TVETCollege (EEC) is spread over fivetowns in theeastern regionofGauteng, in theEkurhuleniMetropolitan Municipality. Six specialised Centres ofExcellencehavebeenestablishedontheso-calledLakesideandSouthsideoftheCollege.CampusesinSprings,BenoniandBrakpanofferprogrammes inBusinessStudieswhileourSpringscampusalsoofferscourses in ICTaswellasHospitalityandTourismaspartof theCreativeandSocialServices programme. Mechanical, Civil and ElectricalEngineeringprogrammesareavailableontheEngineeringcampuses inKwa-ThemaandDaveytonaswellasat theASDCinKwaThema.

Ekurhuleni East TVET College is one of the first TVETCollegestoinstituteadeliverysitewhichfocusespurelyonartisandevelopment– theArtisanSkillsandDevelopmentCentre (ASDC). The recently established ASDC is the

sixthdeliverysiteat theCollege. Inaddition to theNCVCivilEngineeringprogramme, ithostsall theOccupationalProgrammesandtheDualSystemPilotProjects(DSPP)inElectricalandPlumbing.EECisoneoffourTVETCollegeswhichhasbeenselectedtorunthesepilotprojects.

EkurhuleniEastCollegeoffersamixofNCV,Artisan,Report191andShortSkillsprogrammes,withtheNCVprogrammesbeingthemajoroffering.Currentprogrammesareasfollows:• 11NCV(NationalCurriculumVocational)programmesspreadacrosstheEngineering,Business,

ICT,Tourism,PrimaryHealth,ProcessPlantOperationsandHospitalitysectors• 6Report191programmesspreadacrosstheEngineering,Business,TourismandHospitality

sectors.

On reflection 2017 has undoubtedly been a year at Ekurhuleni EastTVETCollege of highlights andchallenges,highsandlows.Anoverridingprinciple,however,hasbeentheattemptoftheCouncilandManagement Team of the College to ensure that the College keepsmoving forward by consistentlykeepingtheirfocusontheachievementofthestrategicgoalsassetoutintheCollegeStrategicPlanviz:• Toincreasethenumberofskilledyouthbyexpandingaccesstoeducationandtrainingforthe

youth• Toadequatelycapacitateindividualinstitutionsforeffectiveprovisionorfacilitationoflearning.• Toincreasethenumberofstudentssuccessfullyenteringthelabourmarketuponcompletion

oftraining.• Toprovideacollegecurriculum that is responsive to thedemandsof themarketplaceand

whichcantransformandadaptquicklyandeffectivelytochangingskillsneeds,withaspecialemphasisonartisantraining.

Theachievementof thesegoals iswhatdeterminesour corebusiness. To thisendwehavestrivenconsistentlytorecruitandretainwell-qualifiedstaffinordertoensurethattheyareachieved..EkurhuleniEastTVETCollegeprides itselfon itsprovisionofa lecturerandstaffbursaryprogramme. Staffareencouragedtoenhancetheirqualificationsandstaffbursariesareavailableforanycourseswhichwillhaveadirectbearingonthequalityofteachingandlearningofferedattheinstitution.

TheEECLecturerDevelopmentProgrammehasitsfoundationinensuringthatlecturersreceiveongoingprofessionaldevelopment tokeep themup-to-dateonnewresearchand techniquesonhowstudents




learn,emergingtechnologytoolsfortheclassroomandnewcurriculumresources.Lecturerdevelopmentisviewedasanongoing,experientialandcollaborativeprocess. In thecourseof2017357 lecturersreceived trainingalongwith73SupportStaff. Twomembersof themanagementstaffparticipated ininternationalstudyvisitsinTurin,ItalywithfivelecturersundergoingtraininginGermanyandfourinChina.

Lecturer placements in the workplace among our College partners have also been implemented toenhancetheskillsofourstaff.LecturerWBEplacementsprovidestaffwithup-to-datetrainingintheirrelevantfieldsaswellasupdatingthemoncurrentmethodologyemployedintheindustry.IncommonwithotherTVETCollegesinthecountrytheretentionofstaffwithscarcetechnicalskillsduetothecompetitivesalariesofferedbytheprivatesector,remainsanongoingchallengefortheinstitution.Attractingpeoplewithscarcetechnicalskillsisdifficultduetothedisparityofsalaries.ItisthereforetothecreditoftheCollegethatweareabletoretainthestaffwedo.

Throughongoingnegotiationandengagementinvariousformse.g.BusinessBreakfasts,CareerDays,Exhibition Days, WBE etc, Ekurhuleni East TVET College has established meaningful partnershipswithhost companies in the industryand theSETAs,particularly theMERSetaandFP&MSeta. Theinstitutionhasalsoforgedinternationalrelationshipse.g.withtheGermanGIZ(DeutscheGesellschaftfürInternationaleZusammenarbeit/TheGermanAssociationforInternationalCooperation)andSamsung.Allhaveexpressedaninterest informingacloseworkingrelationshipwiththeCollege.WiththeonlyFoundry inthecountryandtheSamsungRefrigerationandAir-conditioningAcademy,both locatedontheKwa-ThemaCampus,EEChasbeenidentifiedasapotentialTVETCollegewithwhomtoforgeameaningfulinternationalbusinessrelationship.

Samsung Electronics have established the first Refrigeration and Air-conditioning Academy on theKwa-ThemaCampus.ThiscanserveasadynamicexampleofthepartnershipswhichcanexistamongTVETColleges, industryand theSETAs. It ishopedthatsuchcollaborationwillelevate thestatusofTVETCollegesasinstitutionswhichhavethecapacitytodeliveronscarceskills.Theemphasisonavocational,practical,industry-driveneducationisdesignedtofast-tracktheentryofyoungpeopleintothejobmarketwhilesimultaneouslyaddressingskillsshortagesinthecountry.AllcoursesaresupportedbytheMERSetawhoalsoofferstudygrantsforthetraining.

TheGautengFoundryTrainingCentreistheonlyoneofitskindinthecountrywhereapprenticeshipskillstrainingformelting,mouldingandpatternmakingisoffered.ItisalsotheonlyactivedecentralisedTradeTestCentreforPatternmakingandMouldinginSouthAfrica.TheFoundryiscontinuallycollaborativelyinvolvedwith theSETAs (particularlyMERSeta) to secure trade tests forMelters andPatternmakersin the industry. TradeTestsareconductedonceamonthonaveragedependingon the frequencyofrequestsfromtheindustry.PlansarecurrentlyunderwaytoapplyforaccreditationforthefoundrytobeanapprovedTradeTestCentreforMelting.AnewtradetestformeltinghasbeendevelopedwiththeassistanceoftheNationalArtisanNominatingBody(NAM).SupportedbyGBED,CSIR,NTFNandtheSAInstituteofFoundrymen,theFoundrywasestablishedontheEECKwaThemacampustosupportartisanandskillstraininginthefoundryindustry.

TheCollegemanagementconsiderstheWBEprogrammetobeverysignificantinshapingthelivesofstudents. APlacementStrategyhas thereforebeendevelopedasaguideline for campusesonhowstudentsshouldbeplacedandtoensurethatplacementsarestructuredonallcampuses.EkurhuleniEastTVETCollegeisuniqueinprovidingstudentswithastipendfortheir5dayWBEthusensuringthatallareabletoparticipateinthisveryworthwhileprogramme,regardlessoftheirpersonalcircumstances.ItwasforthisreasonthattheCollegeapproachedtheMERSETAtoapplyforfundingforapprenticeshipsandnegotiatedwithlocalcompaniesinordertoplaceasmanystudentsaspossiblesothattheycouldachieve their diplomas. TheCollegeCertification rate remains an ongoing, overriding consideration,as indicated in theAcademicBoardreportof thisAnnualReport. EkurhuleniEastTVETCollegewastheinitiatoroftheMERSETAForum,withacurrentmembershipof150companies,manyofwhomnowapproachtheCollegeforinternshipsandWBEplacements.


Theperformanceofanyinstitutionmustbeunderstoodwithinthecontextofthechallengesithasfacedduringtheperiodunderreview.ItistothecreditoftheEECManagementTeamandCollegeCouncilthat,inthecourseof2017,wehavebeenheavilyinvolvedinthemigrationoftheManagementInformationSystemfromThusanangtoITS.ThishasinvolvedupgradingtheinternetbandwidthoftheCollegefromtwo1Mbpsbreakoutpointssharedacrossallcampusestosixbreakoutpointsof100Mbpspercampus.AsaresulttheCollegenowhasanewITfibre-opticinfrastructureacrossallcampuses.

Iamverypleasedtoreportthatin2017theCollegereceivedanunqualifiedauditopinionwithnomaterialfindingsfromtheAuditor-Generalforthethirdconsecutiveyear.Ihavebeeninformedthatatthetimeofgoingtoprint,EkurhuleniEastTVETCollegewastheonlyTVETCollege inGautengtohavebeenawardedacleanauditforthisyear.

AsaPrincipal, I amcontinually encouragedby thepassionand commitment shownby the staff andthestaunchsupportof theCollegeCouncil. Theseallcontributeenormouslytoensuringtheeffectiveperformanceoftheinstitutionandthesuccessfulachievementofdeliverablesinspiteofthechallengesthatwerefaced.Iwishtherefore,inconclusion,tothankthemanagementteamandtheCollegeCouncilfortheirunwaveringsupport.TheCouncilhavetackledtheirgovernanceresponsibilitieswithenthusiasmandcommitmentandallsubcommitteesofCouncilarefullyfunctional.IwouldalsoliketoextendmydeepappreciationtothemenandwomenofEkurhuleniEastTVETCollegefortheirhardworkanddedicationinhelpingtorealisetheCollegevisionofbeingaworld-classTVETinstitutionbycontributinginmanydiversewaystocreatingaqualitylearningenvironment.Byadoptingthestaffmotto“Aworld-classEECbeginswithme”,everymemberofstaffisabletomakeapositivecontributiontowardsabetterfutureforouryoungsters.

MsHMSibandePrincipal


Chairman of the College Council, Mr K E Vilakazi and the College Principal, Ms H M Sibande,

receive a token gift from SAA, a potential partner of the College



ULTIMATE ACCOLADE FOR EEC FROM THE AUDITOR-GENERAL -An Unqualified Audit Opinion with No Material Findings!It gives me very great pleasure to confirm thatEkurhuleni East TVET College was awarded anunqualifiedauditopinionwithnomaterialfindingsbytheAuditor-Generalin2017forthethirdconsecutiveyear!

Iaminformedthat,atthetimethatgoingtoprint,EECwastheonlyTVETCollegeinGautengtohavebeengivenacleanaudit.Itisespeciallygratifyingthattheinstitution has managed to maintain this status forthreeyearsrunning.

I ascribe part of the positive outcome to the fullyfunctionalInternalAuditUnitandRiskManagement

OfficewhichhasbeenestablishedattheCollege.NotonlydidtheyensurethatInternalAuditfindingswerecontinuallyaddressedbutalsogreatlyassistedintheservicedeliveryoftheCollegebymonitoringtheoperationofallinternalcontrols.

IwouldalsoliketopaytributetotheCollegeCouncilandManagementteamatEEC.Undoubtedlywhathasbeenofgreatassistanceistheclimateofhonest,robustandfearlessengagementwhichprevailesattheCollege.BoththeCollegeCouncilandManagementhaveengagedwithoneanotherconsistently,inordertodeterminethebestwayForward.Theyrespondedtoalltheidentifiedchallengeswithstrategicinterventions.Itisthiscontinualinvolvement,consistentmonitoringandstrategicinterventionwhichhasbroughttheinstitutiontothispoint.

Asalways,theAGSAhascertainlysetaveryhighauditingbenchmarkanditisthehopeofallinvolvedwithEECthatthesestandardswillbemaintainedandevenimprovedupon,inthefuture.

Members of the Executive Management Team, the College Council, the Audit and Risk Committee and the Finance Committee, who all greatly assisted in preparing the College

for the AGSA audit.

DrMMMuswaba MrMINevhutanda Mr K Mosupa

MrKEVilakazi MrGXaba




MrMINevhutanda DeputyPrincipal:AcademicAffairs

DrMMMuswaba(FCIS) DeputyPrincipal:CorporateServices


Executive Management Team (EMT)

Mr K Mosupa DeputyPrincipal:Finance

Ms BM Sisi DeputyPrincipal:Registrar

• ProvideStrategicDirectiontothewholeCollege

• RecommendallPoliciesforapprovalbytheCouncil

• PrepareallReportsforCouncil

• ManageallResources• ProvideallResources• LeadintheDevelopmentand

ImplementationofPlans

MandateoftheExecutiveManagementTeam

Senior Management Team (SMT)

Principal - MsHMSibandeDeputyPrincipalAcademic - MrMINevhutandaDeputyPrincipalCorporateServices - DrMMMuswaba(FCIS)DeputyPrincipalFinance - MrKMosupaDeputyPrincipalRegistrar - MsBSisiCampusManager(Daveyton) - MsTMathebulaCampusManager(Benoni) - MsRDubazanaCampusManager(Brakpan) - MrEDunnCampusManager(Kwa-Thema) - MrGEsterhuizenCampusManager(Springs) - MsTNkosiCentreManager(ASDC)(Acting) - MrGSNkosi



•DevelopPoliciesfortheirrespective

Departments

•Implem

entC

ollegeStrategicPlans

•DevelopAnnualActionPlans

•Recom

mendIssuestoEMT

•DevelopProgressReportsforE

MT

•Su

perviseStafffortheirrespective

Departments

•AllocateResourcesfortheirrespective

Departments

MandateoftheBroadManagem

entTeam


MANAGEMENT STRUCTURE OF CAMPUSES 2017

Ms L Mashego HOD(NCV)

Mr CJ Phantsi HOD(NCV)

MsFButhane HOD(|Report191BusinessStudies)

MrSZwane HOD(Acting)(Report191Engineering)

Ms M Phurutse HOA

MsPNaka HOA

MsRDubazana CampusManager

Mrs T Mathebula CampusManager

MrETDunn CampusManager

Mr J Molefe DeputyCampusManager

MrMEZikalala DeputyCampusManager

MrTEMokitimi DeputyCampusManager

MsHSchultz HOD(Report191BusinessStudies)

MrMWHlako HOD(Report191BusinessStudies)

Benoni Campus

DaveytonCampus

BrakpanCampus


MrMNkosi HOD(Report191Engineering))

MsRBrockway HOD(ICT&BusinessStudies)

Mr M Thobejane HOD(OccupationalQualifications)

MrCLLavisa HOD(Workshops)

Mr JN Tshabalala HOD(Social&CreativeStudies)

MsALombaard HOA

Ms M Sibuyi HOA

MrGEsterhuizen CampusManager

MrsTLNkosi CampusManager

MrSNkosi CentreManager

MsNMadonsela HOA

Mr S Sibanyoni DeputyCampusManager

Ms VL Matjila DeputyCampusManager

MsMMFerreira HOD(NCVFundamentals)

MsHIDuvenage HOD(Fundamentals)

Kwa-ThemaCampus

Springs Campus

ArtisanSkills&DevelopmentCentre(ASDC)

MANAGEMENT STRUCTURE OF CAMPUSES 2017



EECTVETCollegeEmployeeProfile

Compositionoffull-timeacademicstaff

Category Designated Non-designated Total Percentage Campus Manager 3 3

(ActingAppointments)

6 1.76%

DeputyCampusManager

3 0 3 0.88%

HOD 12 0 12 3.52%Senior Lecturers 35 0 35 10.29%Lecturers 284 0 284 83.52%Total 337 3 340 100%

CM2%

DCM1%

HOD4%

PM10%

Lecturer83%

Composition of full-‐time academic staff

CM DCM HOD PM Lecturer



StaffdistributionperCollegesitein2017

Category ASDC Benoni Springs Kwa-Thema

Davey-ton

Brakpan Central Office

Total

Academic Permanent 11 61 75 45 54 22 1 269Contract 14 21 10 12 12 2 0 71

Support Permanent 9 22 33 22 27 13 37 163Contract 9 15 4 6 7 6 16 63

Total

43 119 122 85 100 43 54 566

Mindful monitoring by the office of the Principal has resulted in a steady increase in the number ofappointmentsofexcellentblackandfemaleacademicsandsupportstaff intheserviceoftheCollege.A steady growth of female academics and support has been noted. There are currently eighty (62)employees.

Since2013,thenumberoffull-timeacademicstaffattheCollegehasrisensteadilyandbytheendof2014,thepercentageofadministrativeandsupportstaffhadstabilisedatadesirable34%.Byaligningacademicstaffpositionswithenablingworkenvironments,theratiooffull-timetopart-timeacademicstaffhasbeenreducedfrom3:1to5:1,therebyensuringstabilityinteachingandlearning.During2017therewerevacanciesfor18academicpositionsand11administrativepositions.Thegraphsabovedepictthecompositionofthefull-timeacademicstaffacrossalllevelsasoftheendof2017.

ASDCBrakpan

BenoniSprings

DaveytonKwa-‐Thema

Central Office

Acde

mic…

Acde

mic Con

tract

Supp

ort…

Supp

ort Co

ntract

11 149 9

22

2

136

61

21 2215

75

10

33

4

54

12

27

7

45

1222

61 0

37

6

STAFF TO

TALS

STAFF EMPLOYENT STATUS

Staff distribution per campus in 2017

ASDC Brakpan Benoni Springs Daveyton Kwa-‐Thema Central Office

In2017 theCollegestaffweredistributedoverfivecampusesand theCentralOffice.Thefigureandthe tableabove illustrate thestaffdistributionpercampusduring thisperiod.PermanentandcontractAcademicstaffrepresented60%ofthetotalstaffestablishment.Supportstaffcomprised40%andwereemployedinadministrative,technicalandexecutivepositions.



PermanentandContractEmployeesbypopulationgroup

Gender African Coloured Indian White TotalMale 258 3 0 12 273Female 258 1 6 28 293Total 516 4 6 40 566

Totalsperpopulationgroupandgenderoftemporaryemployees

Gender African Coloured Indian White TotalMale 73 0 0 2 75Female 55 0 2 2 59Total 128 0 2 4 134

73

0

0

2

55

0

2

3

AFRICAN

COLOURED

INDIAN

WHITE

Totals per population group

Popu

latio

n grou

p

Temporary Employees by population group

Female Male

Statisticsofemployeeswithdisabilities

Campus Gender DisabilitystatusMale Female PartiallyDisabled

KwaThema 1 0 1CentralOffice 2 2Total 1 2 3



EECOverallEquityProfile2017

CampusesandDepartments

black

Whi

te

Tota

l

disabled

Percentages

black

Whi

te

disabled

ASDC 42 1 43 0 7.42 0.18 0CentralOffice 49 4 53 1 8.66 0.7 0.18Kwa-ThemaCampus 78 5 83 2 13.78 0.88 0.35

Springs Campus 111 11 122 0 19.6 1.9 0BrakpanCampus 40 2 42 1 7.08 0.35 0.18Benoni Campus 107 11 118 1 18.9 1.9 0.18DaveytonCampus 96 4 100 0 16.96 0.71 0Total 523 38 561 5 92.4 6.7 0.89

TheoverallraceprofileoftheCollege, iscurrentlyat90%black,9%white,and1%ofemployeesarethoselivingwithdisabilities.TheCollegehascompliedwiththestatutoryrequirementofsubmittinganEmploymentEquityReporttotheDepartmentofLabour.InconsultationwithallHeadsofDepartmentandCampusManagers,theHROfficehasembarkedonaprocessofmid-cyclereviewsofbothcampusesanddepartmentsatCentralOffice.

The aim of the meetings was to lay the basis for consultative relationships with departments andcampuses,toofferguidanceandsupportandtogainafullerunderstandingofemploymentandpromotionpatternsacrosstheCollegeandhowtheinstitutioncouldbestbesupportedinmeetingtheemploymentequitytargets.TheCollegeEmploymentEquityPlanwillcontinuetobereviewedannually.TheprocessofconsultativelydrawinguptheEEPlanfortheperiodunderreviewwasconsideredwasconsideredoneoftheprimaryoccupationsofthisdepartmentin2017.

DSPP students and GIZ advisers from Germany on a tour of the ASDC Electrical workshop together with the Council Chairman and College staff



REPORTONSTUDENTS’INFORMATIONANDGENERALADMINISTRATION

Overview

Student informationandGeneralCollegeAdministration (Admin) isoneof thedepartmentswithin theCorporate Services division of the College. The Administration Department was crucial for Collegeoperationsintheimplementationofacademicpoliciesandregulationsthroughout2017.AndalsoforthesupportwhichitofferedtotheEkurhuleniEastTVETcommunityregardingstudentrelatedactivities.ThedepartmentplaysakeyroleintheacademicadministrationoftheCollegeandinthemanagementofthestudents’progressfromapplicationthroughtograduation.

January2017:Registrationsatcampuses

As indicated by these photographs taken by theMarketingDepartment in January 2017, registrationperiodsarealwaysaverybusytimeatEECwithregistrationtakingplaceonallcampuses.Theintroductionofonlineregistrationhaseasedthecongestionandwillcontinuetostreamlinetheprocessinfuture.

Administration staff assisting students to apply for NSFAS bursaries online


ContributiontowardstheCollegeGrandStrategy

TheAdministrationDepartmentisresponsibleforthefollowing:

• Applications-NCV,R191andSkillsStudents• Admissions–NCV,R191andSkillsStudents• Co-ordinationandpublicationofacademicstructure

forallstudyprogrammes• StudentRegistration• IssuingstudentIDcards• Studentletterrequests• Stampingofforms(e.g.socialwelfare)• ProvidinganInformationPointandHelpDesk

Servicetostudents• Assistingwithco-ordinationoflecturingtimetables• Contributingtoinstitutionalstatutoryreportsand

returnstoDHET• Respondingtoemployerreferencesandverification

ofgraduates’records• ContributingtoOpenDays• Processingpaymentse.g.externalexaminers’fees

andexpenses,transferfees,applicationfees,non-awardvisitorregistrationfees,internaltransfers,replacementofStudentIDcards

• Permanentrecordkeepingofstudentacademicrecords

• GeneralAdministrationoftheCollegesitese.g.cleaningofofficesandmaintenanceofgrounds

• Schedulingandorganizationofexaminations

• Administrationofexaminationresultsandawardsincludingthepublicationandissueofresults

• Administrationandvalidationofdataonthestudentrecordsystem

• Providingregulatoryadvicetostudentsandcolleaguesoncampuses

• Draftingnewpoliciesandregulationsasrequiredandupdatingexistingpoliciesandregulations

• ProvidingtrainingandinformationtotheEECcommunityasrequirede.g.ontheuseoftheonlineregistrationsystemandtheaccessingofmarksandstandards

Deliverableoutputforadministrationfortheyear2017

ProgrammesofferedbytheCollegeperCampusesCampus REPORT191BUSINESS

N4-N6NCVL2–L4 REPORT 191

ENGINEERINGArtisan &SkillsDevelopmentCentre

• Civil&Construction

Benoni • HumanResourceManagement

• FinancialManagement• ManagementAssistant• Marketing

• Management• OfficeAdministration

• MECHANICALN1-N3• ELECTRICALN1-N3




Campus REPORT191BUSINESSN4-N6

NCVL2–L4 REPORT 191 ENGINEERING

Brakpan • FinancialManagement• ManagementAssistant• MarketingManagement

Daveyton • EngineeringRelated&Design

• ElectricalInfrastructure• PrimaryHealth

• MechanicalEngineering

• ElectricalEngineering

KwaThema • EngineeringRelated&Design

• ElectricalInfrastructure• PrimaryHealth• ProcessPlantOperations

• MechanicalEngineering

• ElectricalEngineering

Springs • FinancialManagement• MarketingManagement• Tourism• HospitalityServices

• FinanceEconomics&Accounting

• Marketing• Tourism• HospitalityService• Information&CommunicationTechnology

EnrolmentTargetsfor2017

Strategicobjective Performanceindicator Plannedtarget for 2017

Actual achievement2017

Increase access toandimprovesuccess in programmesleadingtointermediateandhigh-levellearningby2017

NumberofheadcountsenrolledinNC(V)Level2(annualtarget)

2089 2048


1180 1321


632 640

Total–HeadcountsNCV 3901 4009

NumberofheadcountsenrolledinReport191N1-N6trimesterprogrammes(trimestertarget)

3006 4019

NumberofheadcountsenrolledinReport191N4-N6semesterprogrammes(semestertarget)

6960 7216

Total–HeadcountsReport191 9966 11235


Strategicobjective Performanceindicator Plannedtarget for 2017

Actual achievement2017

NumberofheadcountsenrolledinHEorLevel5programmes(semestertarget)

-

NumberofstudentsenrolledinOccupationalandotherprogrammes(quarterlytarget)

1200 1832

Total for all programmes 15067 17076

• FTEnumbershaveincreasedandtheStudentProfilehasbeenmanagedagainsttheagreedtargets.

• NCV:Projected–3901.Actualenrolment–4009.Projectionexceededby2.77%• Report191BusinessStudies:Projected–6960.Actualenrolment7216.Projection

exceededby3.68%• Report191EngineeringStudies:Projected–3006.Actualenrolment-4019.Projection

exceededby33.70%

At EEC staff regularly try to guide students in how to choose their best career path

The provision of effective teaching and learning remains a priority at Ekurhuleni East TVET College




HeadcountReport191:EngineeringStudies

Report 191 N1 N2 N3 N4 N5 N6 Total 2015Engineering 1034 1239 1293 1322 891 887 66652016Engineering 1142 1568 1395 1271 1010 754 71402017Engineering 1013 807 428 817 511 443 4019

HeadcountReport191:EngineeringStudies

1034

1239 1293 1322

891 887

1142

15681395

12711010

754

1,013807

428

817

511 443

N1 N2 N3 N4 N5 N6

TOTA

LS

REPORT 191: ENGINEERING ENROLMENT HEADCOUNT N1-‐N6

2015 Engineering 2016 Engineering 2017 Engineering

Ascanbeseen from thegraphabove, theenrolment forReport191Engineeringdroppeddrasticallyin 2017 as compared to 2016.This table clearly illustrates the concerning variance of the enrolmentheadcountsforstudentsin2017ascomparedwiththeprevioustwoyears(2016–2015).

Report 191 Business Studies continues to remain

a popular programme among students while

Report 191 Engineering and NC(V) enrolments

experienced a decline in enrolment numbers.


Headcount:Report191BusinessStudies

Report 191 N4 N5 N6 Total 2015Business&Creative 2782 2176 1511 64692016Business&Creative 2972 2660 2044 76762017Business&Creative 2903 2397 1916 7216

27822176

1511

6469

2972 26602044

7676

29032300

1937

7119

N4 N5 N6 Total

TOTA

LS

ENROLMENT TRENDS FOR REPORT 191 BUSINESS AND SOCIAL & CREATIVE STUDIES

2015 Business & Creative 2016 Business & Creative 2017 Business & Creative

TheabovegraphonReport191BusinessandSocial&CreativeStudiesillustratestheactualCollegeenrolmentheadcountfrom2015to2017.Althoughexceedingthetargetfor2017registrations,theCollegeexperiencedaslightdropinenrolmentfiguresovertheperiod.




TotalEnrolmentNumbers-Headcount:NCV

NCV Level2 Level3 Level4 Total 2015Engineering,Business&Creative 2367 1298 746 44532016Engineering,Business&Creative 2244 1210 985 44392017Engineering,Business&Creative 2048 1321 640 4009

TotalEnrolmentNumbers-Headcount:NCV

2015 Engineering,Business & Creative



23672244 2150

1298 1210 1234

746985 914

TOTA

LS

2017 NCV BUSINESS CREATIVE & ENGINEERING

Level 2

Level 3

Level 4

TheabovegraphillustratesthedropinNCVenrolmentsin2017.ThiscouldbeasaresultofthephasingoutofthePrimaryHealthprogramme,whichhadpreviouslytheCollegeenrolmenttargets.Studentsare,however,beingurgedandencouragedtoenrollfortheProcessPlantOperationsprogrammeswhichoffersgreateremploymentopportunitiesandalsoservesasa feeder forneighbouring industriese.g.SAPPIamongothers.RefertothearticleintheMarketingReport,interviewingcurrentEECstudents,whichwaspublishedinaschoolleavers’magazine,toencouragestudentstostudyProcessPlantOperations.

There are currently many opportunities for female students in the Egineering field, particularly in courses like Process Plant Operations



Enrolmenttrendspercampus,2015to2017Campus 2015 2016 2017 TotalASDC 0 0 186 186Benoni 6185 7049 5373 18607Brakpan 1152 1344 1774 4270Daveyton 2592 2939 2725 8256KwaThema 2770 3231 2151 8152Springs 4020 4692 4900 13612 Total 16719 19 255 17109 53083

0

6,185

1,152

2,5922,770

4,020

0

7,049

1,344

2,9393,231

4692

186

5,373

1,774

2,7252151

4,900

ASDC Benoni Brakpan Daveyton Kwa Thema Springs

COLLEGE ENROLMENT TRENDS PER CAMPUS

2015 2016 2017

EventhoughtheCollegefailedtoreachitsenrolmentheadcountsfor2017asprojected,thecampusesdisplayed commendable commitment to ensuring a smooth 2017 registration throughout. CampusessuchasBenoniandSpringswhichofferReport191BusinessStudies,aremorelikelytobeselectedbystudentsastheircampusofchoice.Bycontrast,KwaThema,BrakpanandDaveytonhaverecordedthelowestfiguresduetoprogrammesbeingoffered.TheASDC,currentlythesmallestcampus,havingonlybeenestablishedasadeliverysitein2015,currentlyoffersonlyoccupationalprogrammesandNCVL2-L4CivilEngineering.

Staff at EEC strive to create a positive classroom environment which is condusive to effective

teaching and learning.



Headcountenrolmenttrendsperprogramme,2015to2017

Programme 2015 2016 2017NCV–BusinessSchool 1108 970 1056NCV–EngineeringSchool 2463 2626 2322NCV–ICT,Social&Creative 830 843 865Report191–Business 5185 5843 5607Report191–Engineering 5895 7140 5747Report191–Social&Creative 1238 1633 1512Total 16719 19055 17109

1,1082,463

830

5,1855,895

1,238970

2626

843

5,8437140

1,6331,056

2,322

865

5,607 5,747

1,512

NCV –Business School

NCV –Engineering

School

NCV – ICT, Social & Creative

Report 191 –Business

Report 191 –Engineering

Report 191 –Social & Creative

TOTA

LS

COLLEGE ENROLMENT TRENDS PER PROGRAMME

2015 2016 2017

Followingthetrendofsteadyenrolmentgrowthinsomeprogrammesoverthepastthreeyearsfrom2015to2017, it isclear thatstudentsprefer theR191Engineering (N1-N6)andBusinessStudies (N4-N6)programmes,totheNC(V)programme.The2017enrolmentperprogrammefigures,indicateapreferencefor the N1-N3 programmes. The Social and Creative programmes which incorporate Hospitality andTourismalsoattractgreaternumbersofstudentstotheSpringsCampus.

NCVStudentprofile:Populationgroupdistribution

Race 2015 2016 2017African 4339 4394 3959Coloured 42 34 38Indian 11 6 7White 9 5 5

AF R ICAN COLOUR ED INDIAN WHITE

4339 42 11 9

4394 34 6 53959 38 7 5

TOTALS

NCV-‐POPULATION GROUP D ISTRIBUTION

2017

2016

2015


Ascanbeseenfromthesefigures,themajorityofenrolledstudentsatEkurhuleniEastTVETCollegeareAfrican.Thesurroundingtownshipsalsoserveasafeederfortheinstitution.

Report191BusinessStudentprofile:PopulationgroupdistributionRace 2015 2016 2017African 6334 7591 7134Coloured 75 68 63Indian 9 11 9White 5 6 10


6334 75 9 5

7591 68 116

7134 63 910

TOTALS

R191-‐BUSINESS POPULATION GROUP D ISTRIBUTION

2017

2016

2015

The above graph illustrates the Report 191 Business Studies student profile per population group.AlthoughAfricanstudentscontinuetogreatlyoutnumbertheotherpopulationgroups,the2017enrolmentfigureis7.15%belowthatof2016.

Report191EngineeringStudentprofile:Populationgroupdistribution

Race 2015 2016 2017African 5648 6962 3887Coloured 94 78 65Indian 40 33 19White 113 67 48

5648 94 40 113

6962 78 33 67

3887 65 19 48


TOTALS

REPORT 191 ENGINEERING -‐ POPULATION D ISTRIBUTION

2017

2016

2015

TheEngineeringStudiesReport191enrolmentisincreasingslowly,particularlyintheN1-N3programmes.Figures from the previous years, show how the N1-N3 programmes boosted the entire Report 191EngineeringStudiesdivision.Africanstudentsremaininthemajorityalthoughthenumbersofenrolledstudentsinthisprogrammedroppedby19.35%in2017ascomparedto2016.



EkurhuleniEastTVETCollege (EEC) is spread over five towns in the eastern region ofGauteng, intheEkurhuleniMetropolitanMunicipality.FivespecialisedCentresofExcellencehavebeenestablishedon theso-calledLakesideandSouthsideof theCollege. Campuses inSprings,BenoniandBrakpanofferprogrammesinBusinessStudieswhileourSpringscampusalsoofferscoursesinICTaswellasHospitalityandTourismaspartoftheCreativeandSocialServicesprogramme.Mechanical,CivilandElectricalEngineeringareofferedatcampusesinKwa-ThemaandDaveyton.

EkurhuleniEastCollegeoffersamixofNCV,Artisan,Report191andShortSkillsprogrammes,withtheNCVprogrammesbeingthemajoroffering.Weboast:• 11NCV(NationalCurriculumVocational)programmesspreadacrosstheEngineering,Business,

ICT,Tourism,PrimaryHealth,ProcessPlantOperationsandHospitalitysectors• 6Report191programmesspreadacrosstheEngineering,Business,TourismandHospitality

sectors

BrakpanCampus:Thesmallestofourcampuses,situatedintheBrakpanCBD,thiscampusoffersReport191Businessprogrammeson both a full-time and part-time basis. The Campus specialisesin Management Assistant, Marketing and Financial ManagementProgrammes.

Daveyton Campus: With easy access to the surroundingtownshipcommunitiesanditswell-equippedengineeringworkshops,DaveytonCampusisideallypositionedtobeaCentreofExcellencein Engineering. The Campus offers Electrical and MechanicalEngineering programmes for both the Report 191 and NCVqualifications.

Springs Campus: ThiscampusistheonlycampusfromEECwhichoffersadiversevarietyofprogrammesinBusinessStudiesandtheCreativeandSocialSciencesi.e.TourismandHospitalityaswellasICT.FinancialManagement,Hospitality,TourismandMarketingareallofferedintheReport191andNCVqualifications.ICTisofferedonlyintheNCVqualification.

Benoni Campus:WiththeemphasisonBusinessStudies,thisthriving,moderncampus,situatedintheheartofBenoni,specialisesin programmes for both pre-and-post-Grade 12 students as wellasArtisanDevelopmentProgrammes (N1 toN3Engineering).TheBusinessProgrammes offered areHumanResourceManagement,FinancialManagement,MarketingandManagementAssistantintheReport191qualificationsandOfficeAdministrationandManagementintheNCVqualification.

OVERVIEw OF EkURHULENI EAST TVET COLLEGE FOR VOCATIONAL EDUCATION AND TRAINING


Kwa-Thema Campus: Also with a strong focus onengineeringprogrammes,Kwa-Themacampusboasts theonlyNationalFoundryTrainingCentreinSouthAfricaaswellastheSamsung Refrigeration andAir-conditioningAcademy. This isinaddition tostate-of-the-artCallCentre training facilities inanaccreditedContactCentre.

These partnerships, among others, enable students to receivetrainingand/ortakeTradeTestsin:• • ProcessPlantOperations• • Melting,Moulding&Patternmaking• • Refrigeration,VentilationandAir-conditioning.

TheCampusoffersElectrical,MechanicalandCivilEngineering in theReport191programmesandElectrical,Mechanical,PrimaryHealthandProcessPlantOperationsintheNCVprogrammes.

ArtisanSkillsandDevelopmentCentre(ASDC):TheASDC,asitisknown,isthesixthdeliverysiteofEkurhuleniEastTVETCollege.Establishedin2015,theASDCoffersskillstraining in plumbing, electrical, general construction, carpentry,tiling and flooring. Specific training courses are provided foreachofthesedisciplines,rangingfromshortcourses(sixweeksto three months) to longer ones which take students up toTradeTest level. TradeTests are currently taken at INDLELAinOlifantsfontein but theCollege is currently in theprocessofdevelopingaTradeTestCentreonsiteforsomethesedisciplines.The ASDC boasts a state-of-the-art Electrical Workshop fortrainingandisintheprocessofdevelopingasimilarfacilityforplumbing.Itishopedthatthisdeliverysite,dedicatedspecificallytoartisantraining,willputEECintheforefrontofthisfieldaswellasfortradetesting in theCivilandConstruction trades. OccupationalProgrammes,ShortSkillscoursesand theDualSystemPilotProject(DSPP)inElectricalandPlumbingoperatefromtheASDC.TheDSPPoffersathreeyearapprenticeshipinElectricalandPlumbing.NCVCivilEngineeringisalsoofferedforschoolleaverswhodonothaveapassinGrade12.

Partnerships:ItsstrategicpositionwithintheEkurhuleniMetropolitanMunicipality,withapopulationofover3millionandaccesstoalargenumberofmanufacturingindustries, has enabled the College to expand its partnershipbase.Partnershipshavebeenestablishedwith the localpaperfactories, SAPPI, Kimberly Clark and Mondi in offering NCVProcess Plant Operations. Three foundry trades: Melting,Moulding and Patternmaking are offered in partnership withlocalfoundries,SAIF,CSIRandNFTN.ApartnershipwithEOHforplacingstudentsandofferingsoftskillsaswellasBusinessand ITprogrammes, is inplace.MERSETAis the leadingSetaof theCollege and all programmes inMechanical Engineeringareaccredited.TheSetarepresentativeassiststheCollegewithaccreditation with other Setas such as MICT SETA, ServicesSeta,FP+MSeta,E+WSeta,etc.TheCollegehasestablisheda Centre of Excellence in air-conditioning, refrigeration andventilationinpartnershipwithSAMSUNGandtheMERSETA.

OVERVIEw OF EkURHULENI EAST TVET COLLEGE FOR VOCATIONAL EDUCATION AND TRAINING


COLLEGE PERFORMANCE AND ORGANISATIONAL ENVIRONMENT

REPORTONESTATESANDFACILITIESMANAGEMENTDEPARTMENTAnefficientandwellmaintainedInfrastructureisessentialforthesmoothoperationsoftheCollegeandtoensurethedeliveryofaccessibleandreliableservicesforourstudents.Thesustainabilityofthese

servicesiscrucialforensuringthataccess.

Competent infrastructure management during 2017has contributed to the economic development of thecollegeinsofarasithasresultedinreducedproductionandconsumptioncosts,makingiteasierforparticipantsin the delivery of college services to perform theirmandateseffectivelyandefficiently.Itisanexpectationof DHET that the efficient operation of the Collegeinfrastructure will be enhanced through improvedgrowthperformanceandserviceprovision.

In 2017 the Property Infrastructure ManagementDepartment(PIMD)focusedonprovidingaframeworkfor theplanningofmajorcapitalconstructionprojectsand the planning, development and implementationof all other College construction and maintenanceprojects. These incorporated day-to-day operationsand the maintenance of buildings, grounds andcampus facilities. Among others, the 2017

performanceyearreflectedthefollowingobjectives:• CapacitationofindividualCollegesitesforeffective

trainingfacilitation• The provision of adequate systems and

infrastructureforimprovedteachingandlearning• The development of a Five-year Overdue

Maintenance ImplementationPlanwhichincludesthefundingofallocationplans

• The development of ProcessWork Flows to support theefficient delivery of overduemaintenanceprojects.

• TheidentificationofaCollegePIMDstructurewhichassuredthe success of increasedoverduemaintenance deliveryatallCollegesites.

• The development of aprocess to prioritise overduemaintenanceneeds

• TheprovisionofqualitymanagementoftheCollegebuildingsandfacilitiesthroughproperplanning,scheduling,andpreventativemaintenance.

• Theestablishmentofpaper,powerandwaterconservationstrategies

TwoadditionalMaintenanceOfficerswereappointedattheendof2017,oneforelectricalandoneforcivilmaintenance,toassisttheEstatesandFacilitiesManagementDepartment.BasedintheCentralOffice,theyareassignedtothecampusesformaintenancework,asrequired.

MrAvanZyl


REPORTONHUMANRESOURCESDEPARTMENTTheDepartmentofHumanResourcesManagement(HRMD)iscommittedtodevelopingandimplementingpoliciesandprocessesthatarenotonlyimportantinachievingthecollegevision,butwhichalsooptimise

theabilitytorecruit,develop,retainandrewardabodyofstaffcommensuratewithaleadingTVETCollege.TheformulationanddevelopmentofthisHumanResourcesstrategyhas, therefore,beendesignedwith theclearobjectiveofsupportingandenablingtheachievementofthegrandstrategicgoaloftheCollegeandreflectsthe innovation, dedication and leadership embodiedwithintheCollegevision.TheHumanResourcesstrategyhasbeenshapedbythestrategicframeworkoftheCollege.IthasalsobeeninfluencedbyareviewoftheexternalfactorsthataffecttheCollege, their current strengths andweaknesses,andtheopportunitiesandthreatswhichTVETCollegesarefacinginthelightoftheFunctionShiftproject.TheHRMDiscommittedtodevelopingandimplementingpoliciesandplans that are consistentwith theneedsof the College, support our academic priorities andoverarching strategies, and simultaneously providefair and consistent processes thatwill encourage the

recruitment and retention of the very best staff. Fundamental to this commitment is the protection oftheinstitutioninensuringthatourHumanResourcesstrategycomplieswithbothinternalandexternallegislation.

HRMContributiontowardsEECgrandstrategy

ThescopeoftheCollegeHumanResourcesOfficeiswide.Itincludesallactivitieswhichassistmanagementinensuring that theworkdonebyouremployees isdone in thebestmannerpossible toachieve theCollegeorganizationalobjectives.TheHRMDisprimarilyconcernedwiththeoptimizationofEECstaffsoitsmainobjectivecanbesummedupastheutilizationofEEC’savailablehumanresourcesinordertocompleteworkeffectivelywhilemeetingindividualandorganisationalexpectations.TheoverarchingHRdriversareclassifiedasfollows:• Thefosteringofadesirableworkingrelationshipbetweenemployerandemployee:• Enhancingmaximumindividualdevelopment• Thecreationandsupportingofaproductiveandproactive leadershipand linemanagement

culture

TheHRMDepartmentfocusedonthefollowingobjectivesduring2017:

• Providingefficienthumanresourcerecruitment,placementandcompensationservicesforthesustainedachievementofthecoreCollegebusinessofteachingandlearning

• ManagingtheOrganizationaldesignandOrganizationalstructureinlinewiththeDHETfunctionshiftandtheCollegeStrategicPlan

• RenderingeffectiveandefficientEmployeeHealthandWellnessProgrammes• Ensuringsoundemployeerelations,efficiencyandfairnessinmanagingdisciplinaryhearings

anddisputes


MR M MATHEManagerHumanResources


• Improvinglecturercapacityinordertodeliverthecollegecurriculumeffectively• Improvingthecapacityofmanagementandadministrativestaffinthemanagement,planning

andperformanceoffinancialsystems• Ensuring that the College Council is effective in its governance of and performance in the

College• Implementinganeffectivedatamanagement,trackingandreportingsystem

TrainingandDevelopmentInterventionin2017

Training Programmes NumberTargeted Number of TrainedStaff

Variance

AcademicProgrammes 170 185 15GovernanceandManagement 32 31 -1

HRContributiontoexcellenceandstature

The HR Department is fully committed to contributingmeaningfully to the enhanced excellence andincreasedstatureoftheCollege.Thiscanbeachievedbyattracting,recruitingandretainingstaffofhighcalibre.Tothisend,theHRDepartmentactivelypursuesvariousEmployerofChoiceinitiatives.Centraltotheseinitiativesistheattractingandretainingofinternalstaffandthroughagradualbutsteadyreductioninstafftostudentratios.

TheareasinwhichthedepartmentaimstocontributetotheenhancedstatureoftheCollegeareatbothaninternalandinstitutionallevelaswellasexternallywithinthecommunity.

Campus Managment and the Procurement Department continually strive to ensure that students receive all their learning material and PPE requirements




IMPLEMENTATIONREPORTONTRAININGANDDEVELOPMENTFORTHEPERIOD1January2017–31December2017

Training Category as per ApprovedTraining plan/Submission

SkillsandCompetence

No. of DelegatesTrained

DescriptionofTrainingConducted Category of Staff

GovernanceandManagementStaff

CorporateGovernance

13 CouncilmembersworkshopedonCollegestatute.

Academic/Support

Planning 6 DHETCampusManagerDevelopmentProgrammeWITSManagementDevelopmentProgramme

Support

FinancialManagement

2 CFO+FinanceManagerAttendedWITSManagementDevelopmentProgramme Support

LecturingStaff(AcademicStaff)

SubjectKnowledge

9 LecturerstrainedinLifeOrientation

Academic

9 LecturerstrainedinPastelPayroll

8 LecturerstrainedinPastel76 Lecturerstrainedindesignofsubject

assessments76 Lecturerstrainedtomoderatesubject

assessments

76 LecturerstrainedinComputerSkills

30 LecturerstrainedinMathematics

3 LecturerstrainedinNewVentureCreationClassroomPractice

5 Lecturerstrainedasassessors15 Lecturerstrainedasmoderators

Teaching 13 Lecturersfundedtoimprovetheirqualifications

IndustryBasedExposure

12 LecturersplacedinHospitality/TourismandFinanceindustries

FET 25 LecturestrainedbyWitsintheFETManagementDevelopmentProgramme

Support

(Allnon-academicincludingseniorandmiddlemanagers)

Planning 20 StafftrainedinProjectManagement

Support

SupplyChainManagement

21 StafftrainedinSCMPoliciesandProcedures

ITC 614

StafftrainedinICTSupportStafftrainedincellphonerepairs

QualityManagementSystem

2 StafftrainedonQMSbySABS

StudentSupportServices

10 StudentSupportServiceofficialstrainedinSSSpolicyandprocedures

TotalEmployeesTrained451


REPORTONOCCUPATIONALHEALTHANDSAFETYDEPARTMENT

There isadirect linkbetween theCollegeoperationsand theCollegehealth and safety teams at all college sites. Throughout 2017 theseteamshaveinteractedonavirtuallydailybasis,intryingtoaddressthehealth and safety issues of theCollege. Under the leadership of theHealthandSafetyOfficeroftheCollege,MrVanZyl,theyhavecarriedoutanumberofassuranceauditsontheEstatesandFacilities.

TheHealthandSafetystrategydevelopedfortheCollegesupportsandunderpinstheCollegevisionofBuildingExcellence.Tothisend,HealthandSafetyhas focusedprimarilyon theCollegemissionstatementofcreatingaqualityenvironmentinwhichteachingandlearningcouldthrive.Itisinacknowledgementofthiskeypriority,thattheCollegeHealthandSafetyTeamproducedAPPfor2017todirectlysupportthegrandstrategyoftheCollege.Thetablebelowindicateskeyachievementswhichwere

attainedinlinewiththeAnnualPerformancePlanfor2017oftheHealthandSafetyDepartment.

STRATEGIC OBJECTIVES PERFORMANCEINDICATOR

ACHIEVEMENTSANDCOMMENTS

TocontinuebuildingstrongHealthandSafety committees at all College sites inordertoencouragetheproactiveprincipleofidentifying,reducingandmanagingrisk

Reviewpolicyandupdateinlinewithcurrentgoodpractice

DevelopmentofEvacuationpolicy

ReviewFirstAidforthebusinessneedsfortheCollege

In-servicetrainingconductedwithstaffandstudentsaspartoftheirinduction

DevelopadvocacysafetyprogrammesthatwillconsistentlyencourageallpersonsattheCollege,regardlessoftheirrole,tovoluntarilychoosesaferoptions

ImproveeffectivenessoftheH&SinspectionsbytherelevantPMsandCollegeManagers

Atotaloffour(4)incidentsacrossallCollegesites

Assistwithinformationoncorrectiveactionsfollowingriskidentification.

Possiblesolutionsweregivenwithrisksindicatedinphotographswithmonthlyreports

ProvideallmanagersandstaffwithintheCollegewithguidance,support,coaching,adviceandinstructiontoenableallstafftodischargetheirownhealthandsafetyresponsibilitieseffectivelywhilesimultaneouslyprovidingaservicetotheCollege

Monitorbymeansofanimpactstudy,theefficiencyoftrainingthreemonthsaftertrainingtookplace

ContactwasmadewithEnvironServe.Thiscollaborationwillcontinuein2017.

UndertaketargetedauditingoftheEFMworkforceandH&SManagementSystem.Proposeimprovementswhereanydeficienciesareidentified

ReviewandupdatenewandoldH&Sprocesses

Twoimpactstudieswereconductedwithaverageresults

Carryoutinvestigationandanalysisofstatisticaldatatoidentifyundesirabletrends.ProposenecessaryimprovementstotheEFMandEMTwhereanydeficienciesareidentified

Continuousmonitoringoftheimplementationofsafetyprinciplesatallsites

ResearchwasconductedandreportssubmittedontheCollegegreen/blueenvironment.

FacilitatetheOHSAS45001accreditationoftheCollege

Sourceandretainrecordsofanyreportedincidentsoraccidentsthatoccurred.DevelopOHSMS18001documentation

Manydocumentshavebeendevelopedandplacedonthecorporatedrivependingapproval.


MrAvanZyl



REPORTONINFORMATIONANDCOMMUNICATIONTECHNOLOGYDEPARTMENTThe Information Communication and Technology department resides within the Corporate ServicesDivision.ItisheadedbyanICTManagerwhoreportstotheDeputyPrincipalCorporateServices.UnderthesupervisionoftheICTManageraretheMISAdministrator,aWebsiteDeveloperandfiveITSupport

Technicians stationed on their respective campuses.ICT is a key enabler of business operations and aproviderofmuchsoughtafterICT-basedsolutions.

Providingworld-classserviceisenunciatedinthevisionandmissionofEkurhuleniEastTVETCollegeandtheStrategicPlanfortheperiod2015-2019isunderpinnedbythepivotalrolewhichICTmustplayinachievingthestrategicobjectivesoftheinstitution.ItisinthiscontextthattheICTdepartmentimplementsandaddsvaluetotheICTStrategy,theICTServicesCatalogueandtheICTAnnualOperationalPlan.ItisalsobythesemeansthattheICTdepartmentaimstomeetandexceedtheexpectationsofstudents,staffandstakeholders.

The InformationTechnologyDepartmentservesotherEEC departments through a series of services thatinclude integrating computer systems, coordinatingand providing training, negotiating and managinginformationtechnology-relatedcontracts,andtechnical

assistanceandsupport.TheICTdepartmentcreatesthetechnologicalenvironment thatenablesEECemployeestoquicklyaccessvitalinformationusingthemostefficientandcosteffectivesystemhardwareandsoftware.Infrastructure

EkurhuleniEastTVETCollegeencompassessixcampusesorsitesinanareaspanningapproximately20kmindiameter.Thesesitesarelinkedthrougharadionetworkownedbythecollegewhichservesasaplatformforitsinter-sitewirelesscommunications.Thiswirelessnetwork,withabandwidthcapacityof15mbps,isabearerofallinternalvoiceanddatatraffic,withacapacityforvideotrafficaswell.Anexternalvendormaintainsthisnetworkforthecollege.ThecompletionoftheSABEN-fibrebackboneprojecthasenabled the college toprovideadedicated line for each campuswitha capacity of 100mbps for theinternet. Internal voice communication is driven by anAvayaVoIP telephony systemwith 160 activetelephoneusers.Thecomputinginfrastructureincampuscomputerrooms,officesandserverroomsisincreasinglysuppliedthroughthinclienttechnologiesandalsomostrecently,byvirtualizationtechnologyaswell.Thebenefitofthishasbeenlowerexpenditurewhichhasmadeincreasedinfrastructureavailableforteachingandlearning.

Mr S MalingaManagerInformationandCommunicationTechnology



www (TENET)

www (TENET)

www (TENET)www

(TENET)

www (TENET)

100mb/s fibre

100mb/s fibre

100mb/s fibre100mb/s fibre

100mb/s fibre

100mb/s Ethernet,

data & voice vlans 100mb/s

Ethernet, data & voice

vlans

100mb/s Ethernet,

data & voice vlans

100mb/s Ethernet,

data & voice vlans

100mb/s Ethernet,

data & voice vlans

100mb/s Ethernet,

data & voice vlans

Exchange Server

PSTN (Telkom)PRI line

Avaya G650 PBX

Radio Tower

DAVEYTON

SPRINGS

POLLAK PARK

KWATHEMA

BRAKPAN

BENONIFortiGate

60D

FortiGate 60D

FortiGate 60D

Cisco PIX 5E

Cyberoam CR100iNG

Cisco 3560 (layer 3)






Cisco 2800 router

Cisco 2800 router

Cisco 2960 router

Cisco 2800 router

Cisco 2800 router

Cisco 2901 router

Motorola PTP 54400

Motorola PTP 54400

Motorola PTP 54400

Motorola PTP 54400

Motorola PTP 54400

Motorola PTP 54400

Created: Sicelo Malinga

: EEC Network Diagram ver2.1 condensed

Business Application

EkurhuleniEastTVETCollegeutilizesanin-housedevelopeddocumentsystem–theQualityManagementSystem(QMS)–tomaintainthequalityandhighstandardsofitsinternalprocesses.TheQMSishostedbytheITdepartmentonthelocalareanetworks(LANs)oftheCollege.A management information system (MIS) known as the ITS Intergrator 3, provides the college withenterprise resourceplanning (ERP)architectureandsoftware to run itscoreenterprise functionsatamodernandtechnologicallyadvancedlevel.Thissystemismaintainedandhostedbyanexternalvendor.

Analysis

Planning

Design

Implementation

Maintaenance

Database

MISInformation Management

Thecollegeoperatesitscomputersystemsinanactivedirectoryenvironmenttoprovidesecureaccesstoend-users.OneofthemajorchangeswhichhasbeenimplementedintheCollegeCloudandMessagingplatformsisthemigrationtoOffice365.Thishasgreatlyenhancedtheavailabilityofemailcommunicationwithnodisruptions.

Servers and workstations are protected frommalicious software and attacks by licensed KasperskyAntivirusprotectionwhichrunsonallcollege-procureddevices.ThisensurescriticalprotectionofboththeCollegedataandCollegecomputersystems.


EkurhuleniEastTVETCollegerunsMicrosoftsoftwareunderlicencewththeguidanceoftheDHET.ThisisasoftwarepackagefromMicrosoftparticularlydesignedforTVETcollegesandschools.Thesoftwarecoversservers,desktopsandlaptopsandhasrecentlybeenextendedtoincludeOffice365.

Personnel

During2017,EkurhuleniEastTVETCollegehadastaffcomplementofapproximately600 staff members with a total student enrolment of about 15000 students. ICTservices weremade accessible to students and staff through a policy frameworkwhichguidedcomputerusageandsuppliedvaluabletechnicalsupportandtrainingfrom ICTstaffmembers.Policieswhichhavebeendeveloped include the InternetPolicy,PasswordandUser-IDPolicyandAcceptableComputerUsagePolicy.

TherearealsoestablishedprocessesforrequestingassistancefromICTstaffwhichrecordallICTsupportinteractionsbetweentheICTdepartmentandstaff.Overandabovethefirst-linesupportgivenbyITtechnicians,theICTdepartmentalsosupportsstafftraininganddevelopmentinICTskills.Teachingandnon-teachingstaffaresupportedandtrainedintheMicrosoftsoftwarepackagesforofficeproductivityandclassroomteachingandlearning.

Strategic Objectives

PerformanceIndicator AchievementsandComments

SignificantlyimprovetheCollege ICT infrastructure UpgradeProgramme

EstablishmentofanewIToptic-fibreinfrastructurebackbonefortheCollege

InternetconnectivitytotheSANReNnetworkwhichismanagedbyTENET/SABEN,continuestoprovideEECwithabroadbandbandwidthofupto100mbps.Thisenablesandensuresahighlevelofavailabilityforinternet-basedbusinessprocesses.

Workwithotherstakeholderstoensuretheeffectivesharingofdata,thequalityofdataandthestreamliningandcoordinationofbusinessprocesses

SABENconductsconferenceswithTVETcollegesinwhichEECparticipates,toplanfordigitaltransformationoftheTVETsectorthroughtheintroductionofcost-effectiveCloud-basedandsharedservices.

UpgradeorreplacekeyCollegesoftwaresystemsviaIntegratedSystemsProgramme

ReviewCollegeapproachtoEnterpriseArchitecture.ThiswillrequireconsiderationoftheCollegeEnterpriseArchitectureframeworkanalysisfortwoyears

Duringtheperiodunderreview,EECmovedfromtheThusanangMIStotheITSIntegratorIIIMIS.ThefundamentaldifferencebetweentheseisthatThusanangishostedon-siteandtheITSIntegratorIIIishostedonaCoudandadministeredbyanexternalvendor.Emailcommunicationalsochangeddramaticallywiththemovefromanon-siteexchangeservertoOffice365.Thiswasmadeavailabletoallstaff.Ithasbeenparticularlyrewardingtowitnessthestableandconsistentlyhighlyavailableemailandmessagingcommunicationwhichhasbeenmadeavailable.





PerformanceIndicator AchievementsandComments

Developandimplement EEC ICT GovernanceModel

ProcurementofanewMISsystem,migratealltheinformationfromtheoldMISsystemtothenewMISsystemandrolloutfullimplementationofthenewsystem

2017sawanincreasedinvolvementbyICTintheICTGovernancedevelopmentsattheCollege,whichincludedsettingupthefirstITGovernancestructure:theICTGovernanceCommittee.ItwasthebriefofthisCommitteetobegintheworkofdevelopingandmaintaininganICTGovernanceFrameworkfortheinsitution.Apolicysuitecomprising14ICTGovernancepolicieshasbeendrawnupandsubmittedforapprovalbyCouncil.

EstablishICTDsupport for LearningandTeaching

EstablishmentofenhancedmechanismsforICTauthenticationprocesses

Theavailabilityofinternetisanenablerfore-learning.TheICTdepartmentiswellawareofthisandsohasbeguntosetinmotioninitialpilots,surveysanddiscussionforumstofacilitatethemovefromtraditionalteachingandlearningtoonlineteachingandlearningmodels.Achallengehasbeenthatsuccessfulimplementationcanonlybeachievedthroughcollaborationamongseveraldepartments.

ImproveandarticulateServiceQuality

DevelopandimplementEECICTGovernanceModel

TheCollegeCouncilhascommencedapprovalofthefirstfewpoliciestobeincorporatedintotheICTGovernanceFramework.

Promote EEC sustainability throughdigitalizinggreenenvironment

Fosterprogrammestohelpembedrichmediaintocourseprovision.Expandedsupportforinteractivelecturesandstudents

Energyefficiencyandtheenvironmentalimpactofadministrativeduties,teaching,learningandassessmentarebeinginvestigatedaspartofanICT-drivenenvironmentalimpactandsustainabilitystudy.

DevelopDocumentManagementframeworkforCampusesandDepartments


Designtechniquestoincreasetherangeofonlineservicesthataremobile-friendly.




EECTOPPERFORMINGLECTURERSATTENDANINTERNATIONALTVETICTCONFERENCEINCAPETOWNTOLEARNHOWTOUSEICTTOENHANCETEACHINGANDLEARNINGINAMODERNCLASSROOMSix top performing lecturers alongwith a LiaisonOfficer,CampusManager,MsTSMathebula,wereselectedtorepresenttheCollegeatthe6thFutureManagersInternationalTVETICTConference,whichranfrom31Julyto2August2017.

The EEC delegation at the start of the 2017 ICT Conference in Cape Town

ThismostinformativeconferencewasorganisedbyFutureManagersPublishersinpartnershipwithFalseBayTVETCollegeandtheCollegeofCapeTown.TheeventwasheldinthemagnificentCenturyCityConferenceCentreinCapeTownwiththeEECdelegationbeingaccommodatedattheGardenCourtonNelsonMandelaBoulevard.

Inthecourseoftheconference,delegatesreceivedacomprehensiveoverviewofcurrentICTdevelopmentsdesignedtoenhanceteachingandlearningintheTVETsector.WaysinwhichtechnologicaltoolscouldbeadaptedtomaketeachingandlearningmoreeffectivewerediscussedaswellashighlightingrelevantandcurrentdevelopmentsinICT.Theoverridingintentionofaconferencesuchasthisistomakelearningmorefun,interestingandrelevantforourstudents.

DelegatescamefromTVETCollegesfromalloverthecountry.Avarietyofpublishinghouses-MacMillan,FutureManagers,AdaptIT,MasterskillandOxford–hadpermanentexhibitionsthroughouttheconference.Most interesting and informative presentationswere given by both local and international presentersfromSouthAfricanUniversitiesofTechnology,FutureManagersPublishers,collegesfromSouthAfrica,EuropeandtheUKaswellasrepresentativesformrelevantindustries.TheprogrammewasdirectedbyamostcapableandentertainingProgrammeDirector,MrAndreBakker.

Thepresentersincluded:• Peter Kilcoyne (ILT Director, Heart of Worcestershire, UK) onA collaborative approach to

BlendedLearning:Howover80UKCollegesareworkingtogether.


• ProfessorWalterClaassen(InstitutionalPlanning,UniversityoftheWesternCape)onDigitalSkillsFrameworkOneanditssignificanceforindividualsinEducationandIndustry

• StellaMbubaegbu,CBE(PrincipalandChiefExecutive,HighburyCollege,Portsmouth,UK)onStrategicLeadershipofICTinEducation.

• DavidCooper(ConstructionIndustryTrainingBoard,NorthernIreland)on360DegreeVirtualEnvironmentsforSupportofVocationalEducationandApprenticeshipProgrammes(VET360),

• AnthonyOkuogume(SeniorLecturerBusinessandCulture,LapinAMK,Finland–viaSkype)onVocationalEducationinFinnishUniversityofAppliedSciences–challengesandopportunitiestowards21stcenturyskillsforstudentsandteachers,

• LouiseGrantham(Macmillan)onTheRoleofContentinaDigitalWorld.• AlfieHamid(CiscoSystemscorporateAffairsAfrica)whospokeonBuildingaDigitalWorkforce.

Allthepresentationswhichwereofferedcanbeaccessedontheconferencewebsite–www.northsouthconference2017/howto

Duringtheconferenceanumberof“FunCompetitions”wereconducted.FutureManagersandMacMillan requested that thedelegates tookphotos,postedthemontheirFacebookpagesandgottheirfriendsto“Like”thephoto.Therewerealsoplentyofrandom-drawprizesforvisitingvariousstalls.

Top-Performing lecturers, Mr Kgomotso Maake, Ms Fikile Mphithi, Mr Brian Toke, Ms Nomsa Mahlangu, Mr Lethukuthula Msipha and Mr Freddy Mashela were all selected to attend the

International TVET ICT Conference in Cape Town. They are pictured here with Liaison Officer, Campus Manager, Ms Thulisile Mathebula

Thisconferencewasinformative,wellorganisedandveryprofessionallyrun.DelegatesemergedwithafardeeperunderstandingandappreciationofthecrucialimportanceplayedbyICTinenhancingtheeducationofyoungpeople.Thisisparticularlythecasefortoday’syouthwhoareconstantlyexposedtoavastarrayofmoderntechnologicalgadgetsandapplications.

The EEC Team Cape Town would like to thank the Principal, Ms Happy Sibande, and the CollegeManagementTeamforaffordingthemthisonce-in-a-lifetimeopportunity.Itisalsohighlyrecommendedthatthisinvaluableinitiativebeofferedtootherlecturerswhentheopportunityarises.Exposuretotherapidchangestakingplaceintermsoftechnologicaladvancesineducationcanonlybeofgreatbenefittothemintheirpreparationofstudentsforthemodernworkplace.AsustainedeffortshouldalsobemadetoengageinstrategiccollaborationswithothercollegesinordertokeepabreastwithnewtrendsinICTeducationandtraining.




A highlight of the team’s very last day in Cape Town was a visit to Robben Island - an unforgettable experience!



ReportonMarketingandCommunicationDepartmentThe Integrated Marketing and Communications Strategy ofEkurhuleniEastTVETCollegedetailsanew,holisticapproachtotheexternalmarketingandcommunicationstrategyoftheCollege.Thisstrategyservesasaguidetoassistwithreshapingthebrandperception,enhancingawarenessof the institution,encouraging

applicationsandraisingthestudentenrolment figures in line with thegrandstrategiesoftheCollege.Theimplementationof this strategywillalsofosterthecreationofaninternalculture and pride by nurturingengagementamongallmembersoftheEECcommunitycomprisingdonors,staff,students,governmentdepartmentsandotherstakeholders.AnintegratedCollegemarketingandcommunicationsstrategyiscrucialinorderto attract desirable students with potentially strong academic profiles. This isparticularlythecaseinviewofthedeclineinapplicationsforsomeprogrammese.g. the Higher Certificate in Tourism which has been observed as well as aperceived decline in

thedesirableacademicprofileofnewstudents.Anintegratedstrategyisalsoessentialforthepromotionofacohesivebrandidentity.The Marketing and Communications Departmentaimstodisseminateapositive,compelling,succinctandmotivatingmessageaboutEECtobothpotentialandexistingstudentsandtheirfamilies.Future goals and objectives intend to address theenhancement of brand awareness, the declinein enrolments in some areas and primarily thepromotionofaqualityvocationaleducationwhichwillmeet the developmental and training expectationsofourclientsandsoenhancetheperceptionoftheCollegeamongwithinthesurroundingcommunity.

ContributionoftheMarketingandCommunicationsDepartmenttowardsEECGrandStrategyThe Marketing Department is also committed to providingits campuses and partners with marketing services whichenhancetheimageoftheCollegeinallareasofexcellence.The marketing team consistently strives to achieve thefollowingobjectivesinsupportoftheCollegegrandstrategy:• Increasethenumberofskilledyouthbyexpanding

accesstoeducationandtrainingfortheyouth.• Improve recruitment, placement and selection

processes• Promotecollegestudentsrecruitmentinitiatives• ManageandpromotetheCorporateIdentityofthe

College• ManagementandcoordinationofCollegeevents.• Create Student Placement Opportunities within

industriesandorganisations

CAREER

EXHIBITIONS

BUSINESS

BREAKFASTS OPENDAYS

MEDIA

RELATIONS

ADVERTISING

ENROLMENTCAMPAIGNACTIVITIES



GraduationandAwardCeremonyTheannualGraduationceremonyisalwaysahighlightontheCollegecalendarand2017wasnodifferent.DiplomaswereawardedtograduatesinBusinessStudies,EngineeringandtheSchoolofCreativeandSocialStudies.

In addition to their academic qualification, all Diplomandi have to havesuccessfully completed an eighteen or twenty-four month period of in-service training in the workplace for Business Studies or Creative andSocialServicesandEngineeringrespectively.

Awardswere also awarded forNC(V) Level 2 to Level 4 students. Toreceiveanaward,astudenthastohaveachievedthehighestmarkspersubjectper level forall fivecampuses. MsGraceMashilo,picturedontheright,aFinance,EconomicsandAccountingstudentfromtheSpringsCampus,wasdeclared theDuxStudentof theYear,havingscored thehighestoverallaveragemarkthroughouttheCollege.

InadditiontoacertificateandatrophyallAwardWinnersalsoreceivedacashprizesponsoredbyABSA.



CareerExhibitionsandRecruitmentDrivesEkurhuleni East TVET College participates regularly throughout the year in career exhibitions andrecruitment drives e.g. OpenDays. These events target bothGrades 9-12 learners from local highschoolsaswellastheunemployedyouth.TheyaredesignedtoencourageyoungpeopletoembarkonavocationaleducationattheCollegeandraiseawarenessoftheprogrammesonoffer,theavailabilityofNSFASbursariesandsuchinitiativesasthe Decade of the Artisan.

Articles,suchasthethreefollowing,arealsoregularlypublishedinschoolleavers’magazinesandthelocalmedia. It is hoped, by thismeans, to promoteenrolment in specific coursesand to inform thegeneralpublicofinitiativessuchastheCentres of Specialisation Programme,The Decade of the Artisan ortheFirst Things First CampaignwhichhavebeeninitiatedbyDHET.

AswellashostingBusinessBreakfaststopromotepartnershipswiththeCollege,theMarketingDepartmentalsoassistsintheadministrationoftheCollegewebsiteandothersocialmediae.g.Facebook.



Launch of the ‘First Things First’Campaignencouragesstudentstomaketheirsexualhealththeirfirstpriority.EkurhuleniEastTVETCollegehostedthelaunchoftheFirstThingsFirstcampaignspearheadedbytheDepartmentofHigherEducationandTraining(DHET)andHEAIDSontheCollegeDaveytoncampus.

Withsloganssuchas“Manup!Raiseyourfinger”,“Makeyourhealthyourfirstpriority”,“Takeresponsibilitytoknowyourhealthstatus”,“Raiseyourfinger.Gettested”and“Testtoday.OwnyourTomorrow”,theFirst Things First campaign aims to encourage students tomitigate the impact of HIV, TB and STIs(sexuallytransmittedinfections)throughregulartestingandscreening.

TheHIVtestingispainless, involvingonlyafingerpricktest,freeandconfidential.Pre-andpost-testcounsellingisofferedbyqualifiedpersonnel.

TheFirstThingsFirstcampaignaimstoreachthemorethan400campusesof76universitiesandTVETCollegescountrywide.

ThePrincipaloftheCollege,MsHappySibandestated:“Ourstudents,particularlyourfemalestudents,haveneverneededsuchan intervention,asmuchas theydonow. Theyareour futureyetstatisticsprovethatitistheywhoaremostatriskofinfectionduringthispivotalperiodoftheirlives.ThenationalHIVinfectionratepeaksattheageof25withtheprevalenceamongSouthAfricanwomennearlytwiceashighasmenofthesameage.ThiscampaignaimstoreducethespreadofHIVinfectionswithinoursectorandinthebroadercommunity.Toknowone’sHIVstatusisthebasisofcaringforoneself,one’slovedonesandthebroadercommunity. ThroughsupportingFirstThingsFirst,EECwishesto instilahabitofregular testingandscreening inouryoungpeopleandencouragethemtoadopta lifestyleofhealth-seekingbehaviour.”

Setting the ball rolling – The Principal and College Chairperson sign the First Things First Pledge. Students were also encouraged to sign the pledge to prioritise their

health with regular HIV screening.

The College hall was packed to capacity when the Principal, Ms HM Sibande, along with HEAIDS Director, Dr Ramneek Ahlwalia and City of Ekurhuleni Mayor, Mr Mzwandile Masina, addressed students at the launch of the First Things First campaign on Friday, 26 May

2017 on the Daveyton campus of Ekurhuleni East TVET College.



0 2 I S E T C A R E E R S S A I S E T C A R E E R S S A 0 3

What you learn in classes at

the tVet college Will be What your

future employers Want you to knoW

because the curriculum has been

draWn up by industry experts. you

Will also haVe plenty of simulated

practice in the Workshops and Work

experience in the industry itself

during your training.


I ncreasingly in the world today, and especially in South Africa with its skills shortage, what will make for success in the workplace is not WHAT or WHO you know but what you can

DO with what you know.

Many young people struggle to find employment because they do not have the skills which the industry needs. A lack of skills also causes tremendous losses in terms of cost, quality and time. If you can equip yourself with the skills which the industries in your area need, you can always be sure of having a job.

This is why the Department of Higher Education and Training, together with the 50 TVET Colleges in this country, have identified 13 priority trades to train students in the skills which are in demand by the industry.

does not always equip you for a job in the way that apprenticeship training can do. DHET bursaries administered by NSFAS also make it possible for financially needy, capable students to have a quality, affordable education, provided they pass all their subjects and attend all their classes. Being a doctor or engineer might sound smart but only a limited number of students every year are going to qualify to become doctors or engineers. There are lots of opportunities now to become welders, boilermakers, electricians, fitters and turners and plumbers. Why don’t you investigate what Centre of Specialisation is available at a TVET College in your area? You can be sure that that will be for a trade which is in demand in your area. By doing that you could be taking your first step right now towards making yourself employable and ensuring that you will always have a job.

E D I T O R I A L

On the accompanying map, you can see

which skills have been prioritised in your area. That means that there is a TVET College there which will be offering

training in this field, in close partnership and collaboration with the

industries.What you learn in classes at the TVET College will be what your future employers want you to know because the curriculum has been drawn up by industry experts. You will also have plenty of simulated practice in the workshops and work experience in the industry itself during your training. All apprentices enrolled in the CoS Programme will get practical training and work experience. No more learning of outdated theory that is not going to help you to do the job competently!

Many young people think that they have to get a university degree in order to make themselves employable. But a degree

INTRODUCING THE CENTRES OF SPECIALISATION

(COS) PROGRAMME AT TVET COLLEGES




What you learn in classes at

the tVet college Will be What your

future employers Want you to knoW

because the curriculum has been

draWn up by industry experts. you

Will also haVe plenty of simulated

practice in the Workshops and Work

experience in the industry itself

during your training.


I ncreasingly in the world today, and especially in South Africa with its skills shortage, what will make for success in the workplace is not WHAT or WHO you know but what you can

DO with what you know.

Many young people struggle to find employment because they do not have the skills which the industry needs. A lack of skills also causes tremendous losses in terms of cost, quality and time. If you can equip yourself with the skills which the industries in your area need, you can always be sure of having a job.

This is why the Department of Higher Education and Training, together with the 50 TVET Colleges in this country, have identified 13 priority trades to train students in the skills which are in demand by the industry.

does not always equip you for a job in the way that apprenticeship training can do. DHET bursaries administered by NSFAS also make it possible for financially needy, capable students to have a quality, affordable education, provided they pass all their subjects and attend all their classes. Being a doctor or engineer might sound smart but only a limited number of students every year are going to qualify to become doctors or engineers. There are lots of opportunities now to become welders, boilermakers, electricians, fitters and turners and plumbers. Why don’t you investigate what Centre of Specialisation is available at a TVET College in your area? You can be sure that that will be for a trade which is in demand in your area. By doing that you could be taking your first step right now towards making yourself employable and ensuring that you will always have a job.

E D I T O R I A L

On the accompanying map, you can see

which skills have been prioritised in your area. That means that there is a TVET College there which will be offering

training in this field, in close partnership and collaboration with the

industries.What you learn in classes at the TVET College will be what your future employers want you to know because the curriculum has been drawn up by industry experts. You will also have plenty of simulated practice in the workshops and work experience in the industry itself during your training. All apprentices enrolled in the CoS Programme will get practical training and work experience. No more learning of outdated theory that is not going to help you to do the job competently!

Many young people think that they have to get a university degree in order to make themselves employable. But a degree

INTRODUCING THE CENTRES OF SPECIALISATION

(COS) PROGRAMME AT TVET COLLEGES



QA&


The average person in the street probably has only a very vague idea, at best, as to what a qualification in Process Plant Operations involves. Advances in technology and industrial expansion, however, are going to make this an increasingly crucial qualification. The recent outbreak of listeriosis has given the whole country a scary foretaste of just what can happen when Process Plant operations are not competently implemented or rigorously applied.

Matshidiso Hazel Khobela and Innocentia Maseko are two Process Plant Operations students on the Kwa Thema Campus of Ekurhuleni East TVET College on the East Rand of Gauteng.

What do Process Plant Operators do?As Innocentia explains it: A qualification in Process Plant Operations essentially trains one in how to work in any factory which runs a process plant i.e. the manufacture or production of paper, beer, food, cold drinks, sweets… Coca-Cola, McCains, SA Breweries, Sappi etc. all have different processes. So as a student you would learn how to set up a process, maintain it and ensure that it is functional. Once employed as a Process Plant Operator, it is your job to oversee the process and ensure it runs smoothly. It is your responsibility to control, maintain and monitor it. You have to take samples to check that these are within specifications. You need an intimate knowledge of the process and the machinery because production costs are very high and any interruption of these can be extremely costly.

What made you choose Process Plant Operations as a career?Matshidiso knew after five years working

A QUALIFICATION FOR THE FUTURE!

PROCESS PLANT OPERATIONS

EKURHULENI EAST TVET COLLEGE | ANNUAL REPORT 201790 0 2 I S E T C A R E E R S S A

as a Financial Administrator with an Educational Training company, that finance was not for her! Researching other career possibilities, she was struck by the wide variety of employment opportunities and options which a qualification in Process Plant Operations offered. She became intrigued with finding out how things were manufactured. Studying this course at Ekurhuleni East TVET College became a viable option for her because she believed that students with this qualification would have an advantage over Matrics straight out of school when it came to applying for a position.

What are some of the challenges you have faced in your studies and what do you find most satisfying about this occupation?Strangely enough, it is lack of public awareness, even among some companies, about what we have to offer and what is involved. Some people even think it has to do with planting and agriculture! Companies need to be made more aware of this training. The ideal would be constant interaction with companies and a building up of close contacts so that students can gain as much exposure as possible to the equipment. We do have a Work-based Experience period but I think it would be better if this was longer. It is becoming a course which is more popular among women – maybe because many of them like to be thorough! Certainly being precise and thorough must be important to you. You also have to be able to do calculations.

Who has been most helpful to you on your career path to date? How did they help you?We are blessed at Ekurhuleni East TVET College to have GREAT lecturers who know what happens in the industry. Ms. Sello, Mr. Malaka, Mr. Majoe, Mr. Malema and Mr. Mokone have all come from the industry and so they are able to relate to what happens there and prepare us for the workplace. They give us a real picture of what it is like and how resilient we have to be. This is from people who have found their calling in lecturing at a TVET College so we have exposure to up-to-date methods and technology. In fact, one of our lecturers Mr. Nampe Majoe has just recently been invited to present a paper at an international congress on Progress Safety in Orlando, Florida in the United States.

What are the entrance requirements and how long does this course take?You have to have passed Grade 9 and be good at Maths and Science. Maths and Physical Science are your major subjects. It is a National Certificate (Vocational) course which takes three years. In our College, it is only offered on the Kwa-Thema Campus.

WhAt Are your subjects?• Maths• Physical Science• English• Pulp and Paper Making• Process Technology• Process Control• Life OrientationClasses run from 8:00 to 15:00 every day. Lots of it is practical in that we have to carry out experiments in the Physical Science workshop and also have a day a week in the machinery workshops. I would like to see us having more exposure

to the industry though so we can become familiar with the most current equipment. Ideally, 40% of the course should be theoretical and 60% practical.

Where could you be employed on completing a Process Plant Operations qualification?We could work in any factory where there is a manufacturing process. There is a wide variety of options e.g. in the petrochemical industry (e.g. Sasol), in pulp and papermaking (e.g. Sappi and Impact), with food and beverages, in the mining industry or in waterworks. We will have been trained in the basic components required by the industry and in industrial competency tests.

What qualities do you think you need to be successful in this field?I do think it is a demanding career and you have to be prepared to work long hours. You have to be resilient and, as a woman, I think to be prepared to prove yourself. It does have physical sides to it, in that you may have to move pumps etc. You do have to be someone who is meticulous and thorough because taking shortcuts can be very, very costly or even crippling for a company. You must be reliable and responsible and be able to establish good working relations with others, be able to work on a team.



0 2 I S E T C A R E E R S S A

as a Financial Administrator with an Educational Training company, that finance was not for her! Researching other career possibilities, she was struck by the wide variety of employment opportunities and options which a qualification in Process Plant Operations offered. She became intrigued with finding out how things were manufactured. Studying this course at Ekurhuleni East TVET College became a viable option for her because she believed that students with this qualification would have an advantage over Matrics straight out of school when it came to applying for a position.

What are some of the challenges you have faced in your studies and what do you find most satisfying about this occupation?Strangely enough, it is lack of public awareness, even among some companies, about what we have to offer and what is involved. Some people even think it has to do with planting and agriculture! Companies need to be made more aware of this training. The ideal would be constant interaction with companies and a building up of close contacts so that students can gain as much exposure as possible to the equipment. We do have a Work-based Experience period but I think it would be better if this was longer. It is becoming a course which is more popular among women – maybe because many of them like to be thorough! Certainly being precise and thorough must be important to you. You also have to be able to do calculations.

Who has been most helpful to you on your career path to date? How did they help you?We are blessed at Ekurhuleni East TVET College to have GREAT lecturers who know what happens in the industry. Ms. Sello, Mr. Malaka, Mr. Majoe, Mr. Malema and Mr. Mokone have all come from the industry and so they are able to relate to what happens there and prepare us for the workplace. They give us a real picture of what it is like and how resilient we have to be. This is from people who have found their calling in lecturing at a TVET College so we have exposure to up-to-date methods and technology. In fact, one of our lecturers Mr. Nampe Majoe has just recently been invited to present a paper at an international congress on Progress Safety in Orlando, Florida in the United States.

What are the entrance requirements and how long does this course take?You have to have passed Grade 9 and be good at Maths and Science. Maths and Physical Science are your major subjects. It is a National Certificate (Vocational) course which takes three years. In our College, it is only offered on the Kwa-Thema Campus.

WhAt Are your subjects?• Maths• Physical Science• English• Pulp and Paper Making• Process Technology• Process Control• Life OrientationClasses run from 8:00 to 15:00 every day. Lots of it is practical in that we have to carry out experiments in the Physical Science workshop and also have a day a week in the machinery workshops. I would like to see us having more exposure

to the industry though so we can become familiar with the most current equipment. Ideally, 40% of the course should be theoretical and 60% practical.

Where could you be employed on completing a Process Plant Operations qualification?We could work in any factory where there is a manufacturing process. There is a wide variety of options e.g. in the petrochemical industry (e.g. Sasol), in pulp and papermaking (e.g. Sappi and Impact), with food and beverages, in the mining industry or in waterworks. We will have been trained in the basic components required by the industry and in industrial competency tests.

What qualities do you think you need to be successful in this field?I do think it is a demanding career and you have to be prepared to work long hours. You have to be resilient and, as a woman, I think to be prepared to prove yourself. It does have physical sides to it, in that you may have to move pumps etc. You do have to be someone who is meticulous and thorough because taking shortcuts can be very, very costly or even crippling for a company. You must be reliable and responsible and be able to establish good working relations with others, be able to work on a team.



KeyMilestoneAchievementsThe following are key achievements attained in line with the department’s Annual Performance Plan for the Marketing Department for 2017.

STRATEGIC OBJECTIVES PERFORMANCEINDICATOR ACHIEVEMENTSANDCOMMENTSIncrease the number of skilled youth by expanding access to education and training for the youth.

Improve recruitment, placement and selection processes

Promotion of College student recruitment initiatives through a number of campaigns e.g. Open Days and school visits.

Successfully conducted Open Days on four campuses (Kwa-Thema; Benoni, Springs and Daveyton) where 3 600 learners attended the Career Expo.

Conducted marketing campaigns during the course of the year in preparation for the Trimesters and Semesters registration for 2017.

Completed 70% of school visits. (four on the South side and three on the Lakeside

Completed 90% of planned church visits. 12 churches.

Successfully conducted roadshows throughout November in Kwa-Thema, Tsakane, Duduza, Daveyton and Etwatwa) in preparation for the 2018 enrolments

Develop market research reports to establish level of quality service and continued communication with clients

Compiled a survey report for the year 2017

Promote and intensify College Brand awareness. Increase visibility & Corporate Image development in consultation with campuses

Promote College visibility within the community, industry and nationally through participation and material development

Achieved 90% of the planned exhibitions in Cloverdene, Kwa Thema, Duduza Community Centre, Delmas, NASREC, Carnival City and Daveyton.

Manage and promote the Corporate Identity of the College

Design and update internal communication systems

Various flyers were developed throughout the year

Design, review and implement standardized templates for various communication activities

Organised a Graduation ceremony for Diplomandi who had successfully completed their in-service training of 18 or 24 months for Business Studies or Creative and Social Services and Engineering respectively. Arranged awards for the top NCV students in Business; ICT; Engineering; Hospitality and Tourism

Organized a staff function for the Office of the Principal for the entire staff complement. Motivational presentations and entertainment was organized and staff were also presented with gifts.



PERFORMANCE REPORTING

AnnualPerformanceAchievements


PerformanceIndicators TVET College 2017/18PlannedTarget

TVET College 2017/18

Achievement

ExplanatoryRemarks

SO1Toprovidequalitytechnicalandvocationaleducationandtrainingservicesandincreaseacademicachievementandsuccessofstudents

Appropriateteachingandlearningsupportplandevelopedandimplemented(n)

2 2 Achieved

Appropriatestudentsupportplandevelopedandimplemented(n)

2 2 Achieved

Improvedcertificationratesin:NC(V)L4N3&N6(%)

55% 54%46%36%

Achieved

Throughputrate(%) 70% 85% AchievedFundedNC(V)L4studentsobtainingqualificationwithinstipulatedtime(%)

54% 55% Achieved

TVETstudentsenrolledinfoundationorbridgingprogrammes(n)

N/A N/A Achieved

Studentscompletingartisan-relatedprogrammes(n)

50 50 Achieved

Establishedcentre/sofspecialisation(COS)(n)

2 2 Achieved

SO2Tohaveadequateinfrastructureandsystemsinplacetoincreaseaccessandprovideeffectiveservicestostudents

Headcountenrolment(n)-statefunded 9070 9081 AchievedHeadcountenrolment(n)–Collegefunded

4963 4969 Achieved

Headcountenrolment(n)-fundedfromothersources

967 967 Achieved

Studentsaccommodatedincollegeaccommodation(n)

100 120 Achieved

Qualifyingstudentsobtainingfinancialassistance(n)

7000 7083 Achieved

SO3Todeveloppartnershipsandmaintaingoodstakeholderrelationstoincreasethenumberofstudentswhoareadequatelypreparedtoenterthelabourmarketorfurtherandhigherlearningopportunities

Beneficialandfunctionalcollegepartnerships(n)

2 2 Achieved

TVETlecturersplacedinworkplacesforspecifiedperiods(n)

177 264 Achieved

TVETstudentsplacedinworkplaces/industryforspecifiedperiodsforworkexposure,experientiallearningand/orcertificationpurposes(n)

8542 9120 Achieved


PERFORMANCE REPORTING


PerformanceIndicators TVET College 2017/18PlannedTarget


Achievement

ExplanatoryRemarks

SO4Toensurecontinuousbusinessexcellenceintermsofgoodcorporategovernanceandeffectualmanagementofallcollegeresourcesaswellasinformationanddatareporting

Compliancetogovernancestandards(%) 100% 100% AchievedCompliancetopoliciesandregulationsapplicabletotheTVETCollegesector(%)

100% 100% Achieved

Obtainingunqualifiedauditsorassessments(n)

1 1 Achieved

Compliancewithnationalpolicyofcollegeexaminationcentresconductingexaminationsandassessments(%)

100 99% Theissueofleakedexamsdisrupteda

bitthecollegeexaminations

rhythmbutthe

achievementwasgreat

SO5TomonitorandevaluateallcollegeprocessesintermsoftheframeworkforTVETcollegeperformanceandreportquarterlyinthisregard

AccurateM&Equarterlyreportssubmitted(n)

4 4 Achieved

CollegeAchievementintermsofTVETSystemTargets

System Target 2017/18Planned

National Target

TVET College 2017/18Planned

Target


Achievement

ExplanatoryRemarks

Headcountenrolment(n)-statefunded

429638 9070 9081 Achieved

Headcountenrolment(n)–collegefunded

235110 4963 4969 Achieved

Headcountenrolment(n)–fundedfromothersources

45787 967 967 Achieved

CertificationrateNC(V)Level4(%) 65% 65% 65% AchievedCertificationrateN3(%) 65% 65% AchievedCertificationrateN6(%) 65% 65% AchievedThroughputrate(%)

Collegebaseline 85% 85% Achieved

Collegeexaminationcentrescompliantwithnationalpolicy(%)

100% 100% 99% Achievedbutaffectedbynationalexaminations

leaksQualifyingTVETstudentsobtainingNSFASfinancialassistance(n)

200000 7000 7083 Achieved

FundedNC(V)Level4studentsobtainingqualificationwithinstipulatedtime(%)

60% 40% 55% Achieved


STRATEGY TO DEAL wITH UNDERPERFORMANCE

InterventionStrategy2018

Collegeproposedinterventionstrategiesfor2018.

ThefollowingimprovementsorchangesareplannedaspartoftheEECstrategyofimprovementinthe2018NCV/Report191results:

Responsible person1 Campusestodesignasystemthatdealswithlatecomingandattendanceof

studentsandstaffCampusManagersDCMHOD

2 ArrangeforGuestLecturerstoaddressthestudentsoncomplicatedandchallengingtopics

CampusManagersDCMHOD

3 ArrangeforMotivationalSpeakerstoaddressthestudents.Previousstudentswhoaresuccessfulintheircareerscanalsobeinvited.

CampusManagersDCMHOD

4 DCMstointerviewalllecturingstaffwhosestudentshaveanaveragepassof60%andbelow.AninterviewingtemplatewillbedesignedthatwillbepartoftheQMSsystemtoensurestandardizationacrossallcampuses.

Staffwithanaveragepassrateof40%andbelowwillalsobeinterviewedbytheSeniorManagementTeamtoensurethatsupportsystemsareinplaceandareimplementedtoimproveresults.

DCMCampusManagersDeputyPrincipalAcademic

5 Notemporarystaffwhosestudentshavecontinuouslypoorresultsaftersupporthasbeengiven,willbeappointed.

CampusManagers&HR

6 Astandardizedworkschemepersubjectistobedrawnupandimplementedinordertopromotethesamestandardandprogressamongcampuses.(Report191)

HODsSubjectcommittees

7 Analysisofresultswithregardtothefollowing:AnnualresultsResultsaftereachtermStandardizedtemplatesneedtobedevelopedandloadedontotheQMSsysteminordertopromoteuniformity.

CampusManagersDCMs

8 DCMsaretohavequarterly1-on-1sessionswiththePrincipaland/orDeputyPrincipal:Academic.

DeputyPrincipal

9 Controloftheprogressonthecurriculumtobeconductedonaquarterlybasis. CampusmanagersDCMs

10 Supportforstudentswhoperformpoorlybyarranging,forexample,thefollowing:StudygroupsamongstudentsPeer-to-peersupportandassistanceAdditionalclassesRevisionperiodsafterInternalexaminationandISATsarecompleted

DCMsSSS

11 InternalworkshopstobearrangedinandamongcampusesonvarioustopicssuchasClassroomManagement,LessonPreparation,Presentationtechniques,etc.

CampusmanagersDCMs

12 Recognitionandacknowledgementofstaffbyissuingcertificatestothosewhoeitherpresentedorattendedinternalworkshops.Successfullecturersaretorequestedtosharegoodpracticeswithcolleagues

DCMs

13 Eachcampustokeepatrackingrecordontheyearlyperformanceoflecturingstaff.

CampusManager


Responsible person14 Eachcampustokeepatrackingrecordontheyearlyperformanceper

programme.DCMs

15 Academictours.Arrangementstobemadetovisitindustryandcommercesostudentscanlearnmoreabouttopicswithintheprogrammes.

HODs

16 CollegeandCampusverificationofportfoliostobedonequarterly AssessmentManager17 Campusassessment&moderationtobedoneonacontinualbasisduringthe

year.DCMs

18 Focusonoperationalsubjectcommitteesthatneedtotakeplaceonandacrosscampusestoshareteachingideas,discusscommoncontrolledtestsandreviewlearnerperformanceinrespectivesubjects.

Subjectcommittees

19 Focusonclassvisitstoidentifychallengesandgivethenecessarysupport.DeputyCampusManagersandHODsareexpectedtomonitorteachingandlearning,includingthecoverageofthecurriculum,thesettingofhomeworkandassessmentsandlecturerandstudentperformancethroughouttheyear.

CampusManagersDCMHODProgramManager

20 Implementan80%attendancerequirementforqualificationtositforexaminations.Investigatetheimplementationofamoreeffectivewayofreducingstaffandstudentabsenteeism.CampusManagement,togetherwiththeStudentSupportofficials,isexpectedtoensurethatlecturersandstudentsareinclassroomsatappropriatetimes.Substitutelecturersneedtobearrangedifalecturerisabsent.

CampusManagersDCMSSSofficers

21 AcademicsupportprogrammestooperateunderclosersupervisionoftheDeputyCampusManagers.(LearnerProfiler,CAMI,PLATO,etc)

CampusManagersDCMs

22 Theplacementtesttobeutilizedmoreeffectivelyandtoitspotentialenhanced. CampusManagersDCMs

23 ToensurethatSimulationRoomsarewellequipped,runsmoothlyandoperateasaBusiness Centre.WherepossiblesponsorsaretoberecruitedtoprovideguidanceandtrainingtowardsSIMRooms.

CampusManagersDCMs

24 TheinvolvementofparentsthroughtheParentDays(3perannum).SMSnotificationstobesenttoparentsonacontinualbasis.

CampusManagersDCMs

25 PracticalworkintheEngineeringWorkshopsandKitchensistobeupgradedandHealthandSafetymeasurestobeimprovedupon.

CampusManagersDCMs

26 ImplementStudentSupportPlansforthefollowingsupport:Supportofstudentswhoneedtowritesupplementaryexams.Campusestosubmitastrategythatincludesthefollowing:Timetable(thatneedstobepostedonnoticeboards)Lecturerinvolvement&theprocessofinformingthemReissuingoftextbooksassupportTimetablealsotobestapledontotheStatementofResultsfortheapplicablestudents.

CampusManagersDCMs

27 EstablishaCollegeVerificationTeam.AppointExaminersandModeratorsfortheCollege.Report191programme.

DeputyPrincipal:AcademicCampusManagers

28 FocusontheimprovementoftheAfternoonSchooltosupportstudentswhofailedsubjectsandalsothosestudentswhowanttoimprovetheirICASSandISATmarks.ThismustbeimplementedinsuchawaythattheCertificationrateofthecollegewillimprove

CampusManagersDCMs

29 IssueQuarterlyProgressReportstostudents CampusManagersDCMs

STRATEGY TO DEAL wITH UNDERPERFORMANCE


A technical or vocational education at a TVET College like EEC, can offer students many diverse career paths


PARTDFINANCIAL

INFORMATION1. REPORTOFTHEAUDITOR-GENERAL

OREXTERNALAUDITORS

2. COUNCIL’SRESPONSIBILITIESANDAPPROVAL

3. AUDITEDFINANCIALSTATEMENTSFORTHEYEARENDING31DECEMBER2017

• GENERALINFORMATION

• INDEX

• STATEMENTOFFINANCIALPOSITIONASAT31DECEMBER2017

• STATEMENTOFFINANCIALPERFORMANCE

• STATEMENTOFCHANGESINNETASSETS

• CASHFLOWSTATEMENT

• ACCOUNTINGPOLICIES

• NOTESTOTHEANNUALFINANCIALSTATEMENTS


REPORT OF THE AUDITOR-GENERAL

105 143


COUNCIL’S RESPONSIBILITIES AND APPROVAL

EKURHULENI EAST TVET COLLEGE

Annual Financial Statementsfor the year ended 31 December 2017


EKURHULENI EAST TVET COLLEGE

Annual Financial Statementsfor the year ended 31 December 2017

Ekurhuleni East TVET CollegeAnnual Financial Statements for the year ended 31 December 2017

General Information



General Information

Legal form of entity The College is a Public Technical and Vocational Education andTraining College, constituted in terms of Continuing Education andTraining Act No. 16 of 2006 as amended and operates within theRepublic of South Afrcia

Nature of business and principal activities To provide continuing education and training to registered students forall learning and training programmes leading to qualifications

Members Mr Errence Vilakazi - IndependentChairperson

Mr Gugulethu Xaba - IndependentMember

Mr Mashilo Nchabeleng -Independent Member

Mr Phillip Matseme - IndependentMember

Mr Thabo Seleke - IndependentMember

Ms Happy Sibande - CollegePrincipal

Mr Itumeleng Nevhutanda -Secretary

Ms Lilly Mashego - LecturersRepresentative

Mr Sanele Tonane - SRCPresident

Ms Busisiwe Vilakazi - SRCDeputy President

Ms Rose Masindi - IndependentMember

Mr Zonke Mahlangu - IndependentMember

Mr Salatiel Munedzimwe -Independent Member

Mr Lulama Mayedwa -Independent Member

Registered office Sam Ngema Road

Kwa-Thema

Springs

1560

Business address Sam Ngema Road

Kwa-Thema

Springs

1560

Postal address Private Bag X52

Springs

1560

Controlling entity Department of Higher Education and Training

Bankers Absa Bank

Auditors Auditor-General South Africa

1


General Information



Index

The reports and statements set out below comprise the annual financial statements presented to the National Department ofHigher Education and Training:

Index Page

Council's Responsibilities and Approval 3

Statement of Financial Position 4

Statement of Financial Performance 5

Statement of Changes in Net Assets 6

Cash Flow Statement 7

Accounting Policies 8 - 27

Notes to the Annual Financial Statements 28 - 39

Abbreviations

AGSA Auditor-General South Afrcia

ASB Accounting Standards Board

DHET Department of Higher Education and Training

GRAP Generally Recognised Accounting Practice

DSPP Dual System Pilot Project

SARS South African Revenue Services

VAT Value Added Tax

CET Act Continuing Education and Training Act No. 16 of 2006 as amended

NSFAS National Student Financial Aid Scheme

SETA Sector Education and Training Authority

NSF National Skills Fund

CLC Community Learning Centre

2


Index



Statement of Financial Position as at 31 December 20172017 2016

Note(s) R R

Assets

Current Assets

Cash and cash equivalents 2 175 861 878 179 899 500

Receivables from exchange transactions 3 49 501 808 33 254 303

Receivables from non-exchange transactions 4 17 771 101 6 249 000

Other financial assets 5 235 167 235 167

Other investments 6 103 481 103 481

243 473 435 219 741 451

Non-Current Assets

Property, plant and equipment 7 287 254 291 283 750 798

Intangible assets 8 72 701 131 972

287 326 992 283 882 770

Total Assets 530 800 427 503 624 221

Liabilities

Current Liabilities

Payables from exchange transactions 9 15 396 467 10 424 969

Other financial liabilities 10 136 720 110 120

Deferred income 11 13 529 260 6 862 980

Provisions 12 336 095 315 465

29 398 542 17 713 534

Total Liabilities 29 398 542 17 713 534

Net Assets 501 401 885 485 910 687

Accumulated surplus 382 723 504 367 232 306

Revaluation reserve 118 678 381 118 678 381

Total Net Assets 501 401 885 485 910 687

4


Statement of Financial Position as at 31 December 2017



Statement of Financial Performance2017 2016

Note(s) R R

Revenue

Revenue from exchange transactions

Rental of facilities and equipment 13 795 250 1 073 911

Tuition and related fees 14 72 012 087 75 039 509

Administration and management fees received 13 650 247 1 162 619

Other income 15 35 177 310 7 711 541

Interest received - investment 16 11 494 753 16 264 321

Dividends received 16 9 423 9 153

Total revenue from exchange transactions 120 139 070 101 261 054

Revenue from non-exchange transactions

Transfer revenue

Government grants & subsidies 17 180 055 000 172 385 000

Total revenue 13 300 194 070 273 646 054

Expenditure

Employee related costs 18 (170 320 727) (165 100 389)

Depreciation and amortisation 7 (20 811 106) (21 148 281)

Remuneration of council members 19 (566 420) (260 261)

Communication costs 20 (6 300 172) (5 875 937)

Security services (5 740 436) (5 677 080)

Finance costs 21 - (116 220)

Debt Impairment 3 (19 470 771) (9 398 191)

Learning materials 23 (10 951 947) (13 019 065)

Repairs and maintenance 7 (7 059 721) (6 780 754)

Printing and stationery (3 580 185) (3 544 545)

Contracted services (2 248 562) (2 040 863)

Marketing costs (4 589 699) (4 393 232)

Municipal services (12 978 433) (13 624 638)

General Expenses 24 (20 084 693) (19 157 720)

Total expenditure (284 702 872) (270 137 176)

Operating surplus 15 491 198 3 508 878Surplus for the year 15 491 198 3 508 878

5


Statement of Financial Performance



Statement of Changes in Net AssetsRevaluation

reserveAccumulated

surplusTotal netassets

R R R

Balance at 01 January 2016 118 678 381 363 723 428 482 401 809Changes in net assetsSurplus for the year - 3 508 878 3 508 878

Total changes - 3 508 878 3 508 878

Balance at 01 January 2017 118 678 381 367 232 306 485 910 687Changes in net assetsSurplus for the year - 15 491 198 15 491 198

Total changes - 15 491 198 15 491 198

Balance at 31 December 2017 118 678 381 382 723 504 501 401 885

Note(s)

6


Statement of Changes in Net Assets



Cash Flow Statement2017 2016

Note(s) R R

Cash flows from operating activities

Receipts

Tuition fees 50 666 048 53 948 374

Sale of goods and rendering of services 1 892 337 1 645 080

Government grants and subsidies 23 390 600 37 788 000

Interest income 11 494 753 16 264 321

Dividends received 9 423 9 153

Other receipts 27 950 989 5 374 284

115 404 150 115 029 212

Payments

Employee costs (31 010 005) (24 848 876)

Suppliers (67 704 537) (58 917 640)

Finance costs - (116 220)

(98 714 542) (83 882 736)

Net cash flows from operating activities 26 16 689 608 31 146 476

Cash flows from investing activities

Purchase of property, plant and equipment 7 (20 753 830) (8 731 044)

Purchase of other intangible assets 8 - (137 559)

Net cash flows from investing activities (20 753 830) (8 868 603)

Cash flows from financing activities

Proceeds from other financial liabilities - 42 520

Repayment of other financial liabilities 26 600 (2 450)

Net cash flows from financing activities 26 600 40 070

Net increase/(decrease) in cash and cash equivalents (4 037 622) 17 484 369

Cash and cash equivalents at the beginning of the year 179 899 500 162 415 131

Cash and cash equivalents at the end of the year 2 175 861 878 179 899 500

7


Cash Flow Statement



Accounting Policies

1. Presentation of Annual Financial Statements

The annual financial statements have been prepared in accordance with the Standards of Generally Recognised AccountingPractice (GRAP), and in the manner prescribed by the Minister of Higher Education and Training in terms of the ContinuingEducation and Training Act No. 16 of 2006 as amended.

These annual financial statements have been prepared on an accrual basis of accounting and are in accordance with historicalcost convention as the basis of measurement, unless specified otherwise. They are presented in South African Rand.

In the absence of an issued and effective Standard of GRAP, accounting policies for material transactions, events or conditionswere developed in accordance with paragraphs 8, 10 and 11 of GRAP 3 as read with Directive 5.

Assets, liabilities, revenues and expenses were not offset, except where offsetting is either required or permitted by a Standardof GRAP.

A summary of the significant accounting policies, which have been consistently applied in the preparation of these annualfinancial statements, are disclosed below.

These accounting policies are consistent with the previous period.

1.1 Presentation currency

These annual financial statements are presented in South African Rand, which is the functional currency of the college.

1.2 Going concern assumption

These annual financial statements have been prepared based on the expectation that the college will continue to operateas a going concern for at least the next 12 months.

1.3 Significant judgements and sources of estimation uncertainty

In preparing the annual financial statements, management is required to make estimates and assumptions that affect theamounts represented in the annual financial statements and related disclosures. Use of available information and theapplication of judgement is inherent in the formation of estimates. Actual results in the future could differ from these estimateswhich may be material to the annual financial statements. Significant judgements include:

Judgements

In the process of applying these accounting policies, management has made the following judgements that may have asignificant effect on the amounts recognised in the financial statements:

Programme funding

Programme funding is allocated to the college by DHET in terms of the CET Act and the National Norms and Standards forFunding of TVET Colleges and is determined by the estimated Full Time Equivalent Students (FTEs) of the college. Theallocation is done based on the projected FTEs for the year and if the college fails to register the projected FTEs, a portion ofthe programme funding can be clawed back in the following year.

The programme funding is allocated by DHET during their financial year which is from April to March, but for the college thefunds pertain to the college academic and financial year which is from January to December. Once the college has registeredthe projected number of FTEs, the suspensive condition of the programme funding grant has been met and the grant mayberecognised in full. However, the college opted to recognise the programme funding based on the actual transfer made i.e.DHET may reduce the transfer should the college exceed 63% threshold on persal funding.

The programme funding is paid out partly in cash tranches, paid to the college, and partly through the Persal system of DHET,directly to the employees of the college. If management personnel are paid from the programme funding, they should beincluded in the description. The method and timing of payment of the grant does, however, not influence the recognition ofrevenue.

8


Accounting Policies



Accounting Policies

1.3 Significant judgements and sources of estimation uncertainty (continued)

Employee related costs and DHET Management fee

Management and other personnel are either remunerated directly by the College or by DHET. The remuneration of DHET paidemployees is classified as ‘DHET Management Fees’ and College paid employees as ‘Employee Related Costs’.The DHETManagement Fees is derived from monthly BAS reports received from DHET.

Campuses used and controlled, but not owned by the college

Certain campuses are used by the college and are not registered in the name of the college. The lack of legal ownership couldaffect whether or not the college has control over the campuses. Where, inter alia, beneficial control can be illustrated, thecampus in question is recognised, measured and included in the financial statements as property, plant and equipment interms the definition of an asset as per the Framework for the Preparation and Presentation of Financial Statements and thedefinition of Property, Plant and Equipment in GRAP 17 Property, Plant and Equipment.

Estimates

Estimates are informed by historical experience, information currently available to management, assumptions, and otherfactors that are believed to be reasonable under the circumstances. These estimates are reviewed on a regular basis. Changesin estimates that are not due to errors are processed in the period of the review and applied prospectively.

In the process of applying the college’s accounting policies the following estimates, were made:

Trade receivables / Held to maturity investments and/or loans and receivables

The college assesses its trade receivables, held to maturity investments and loans and receivables for impairment at the end ofeach reporting period. In determining whether an impairment loss should be recorded in surplus or deficit, the surplus makesjudgements as to whether there is observable data indicating a measurable decrease in the estimated future cash flows from afinancial asset.

The impairment for trade receivables, held to maturity investments and loans and receivables is calculated on a portfolio basis,based on historical loss ratios, adjusted for national and industry-specific economic conditions and other indicators present atthe reporting date that correlate with defaults on the portfolio. These annual loss ratios are applied to loan balances in theportfolio and scaled to the estimated loss emergence period.

Impairment testing

In testing for, and determining the value-in-use of non-financial assets, management is required to rely on the use of estimatesabout the asset’s ability to continue to generate cash flows (in the case of cash-generating assets). For non-cash-generatingassets, estimates are made regarding the depreciated replacement cost, restoration cost, or service units of the asset,depending on the nature of the impairment and the availability of information.

Provisions

Provisions are measured as the present value of the estimated future outflows required to settle the obligation. In the processof determining the best estimate of the amounts that will be required in future to settle the provision management considers theweighted average probability of the potential outcomes of the provisions raised. This measurement entails determining what thedifferent potential outcomes are for a provision as well as the financial impact of each of those potential outcomes.Management then assigns a weighting factor to each of these outcomes based on the probability that the outcome willmaterialise in future. The factor is then applied to each of the potential outcomes and the factored outcomes are then addedtogether to arrive at the weighted average value of the provisions.

Allowance for doubtful debts

On debtors an impairment loss is recognised in surplus and deficit when there is objective evidence that it is impaired. Theimpairment is measured as the difference between the debtors carrying amount and the present value of estimated future cashflows discounted at the effective interest rate, computed at initial recognition.

9


Accounting Policies



Accounting Policies

1.3 Significant judgements and sources of estimation uncertainty (continued)

Useful lives of assets, depreciation and amortisation

The college's management determines the estimated useful lives and related depreciation charges for these assets. Theseestimates are based on industry norms and then adjusted to be college specific. Management will increase the depreciationcharge where useful lives are less than previously estimated useful lives and vice versa.

Depreciation and amortisation recognised on property, plant and equipment and intangible assets are determined withreference to the useful lives and residual values of the underlying items. The useful lives and residual values of assets arebased on management’s estimation of the asset’s condition, expected condition at the end of the period of use, its current use,expected future use and the college’s expectations about the availability of finance to replace the asset at the end of its usefullife. In evaluating the how the condition and use of the asset informs the useful life and residual value management considersthe impact of technology and minimum service requirements of the assets.

Effective interest rate

The college uses an effective interest rate, taking into account guidance provided in the standards, and applying professionaljudgement to the specific circumstances, to discount future cash flows.

1.4 Property, plant and equipment

Property, plant and equipment are tangible non-current assets (including infrastructure assets) that are held for use in theproduction or supply of goods or services, rental to others, or for administrative purposes, and are expected to be used duringmore than one period.

The cost of an item of property, plant and equipment is recognised as an asset when: it is probable that future economic benefits or service potential associated with the item will flow to the college;

and the cost of the item can be measured reliably.

Property, plant and equipment is initially measured at cost.

The cost of an item of property, plant and equipment is the purchase price and other costs attributable to bring the asset to thelocation and condition necessary for it to be capable of operating in the manner intended by management. Trade discounts andrebates are deducted in arriving at the cost.

Where an asset is acquired through a non-exchange transaction, its cost is its fair value as at date of acquisition.

Where an item of property, plant and equipment is acquired in exchange for a non-monetary asset or monetary assets, or acombination of monetary and non-monetary assets, the asset acquired is initially measured at fair value (the cost). If theacquired item's fair value was not determinable, it's deemed cost is the carrying amount of the asset(s) given up.

When significant components of an item of property, plant and equipment have different useful lives, they are accounted for asseparate items (major components) of property, plant and equipment.

Costs include costs incurred initially to acquire or construct an item of property, plant and equipment and costs incurredsubsequently to add to, replace part of, or service it. If a replacement cost is recognised in the carrying amount of an item ofproperty, plant and equipment, the carrying amount of the replaced part is derecognised.

The initial estimate of the costs of dismantling and removing the item and restoring the site on which it is located is alsoincluded in the cost of property, plant and equipment, where the college is obligated to incur such expenditure, and where theobligation arises as a result of acquiring the asset or using it for purposes other than the production of inventories.

Recognition of costs in the carrying amount of an item of property, plant and equipment ceases when the item is in the locationand condition necessary for it to be capable of operating in the manner intended by management.

Major spare parts and stand by equipment which are expected to be used for more than one period are included in property,plant and equipment. In addition, spare parts and stand by equipment which can only be used in connection with an item ofproperty, plant and equipment are accounted for as property, plant and equipment.

10


Accounting Policies



Accounting Policies

1.4 Property, plant and equipment (continued)

Major inspection costs which are a condition of continuing use of an item of property, plant and equipment and which meet therecognition criteria above are included as a replacement in the cost of the item of property, plant and equipment. Any remaininginspection costs from the previous inspection are derecognised.

When an item of property, plant and equipment is revalued, any accumulated depreciation at the date of the revaluation isrestated proportionately with the change in the gross carrying amount of the asset so that the carrying amount of the asset afterrevaluation equals its revalued amount.

The revaluation surplus in equity related to a specific item of property, plant and equipment is transferred directly to retainedearnings when the asset is derecognised.

The revaluation surplus in equity related to a specific item of property, plant and equipment is transferred directly to retainedearnings as the asset is used. The amount transferred is equal to the difference between depreciation based on the revaluedcarrying amount and depreciation based on the original cost of the asset.

Property, plant and equipment are depreciated on the straight line basis over their expected useful lives to their estimatedresidual value.

Property, plant and equipment is carried at cost less accumulated depreciation and any impairment losses.

The useful lives of items of property, plant and equipment have been assessed as follows:

Item Depreciation method Average useful life

Land Indefinite lifeBuildings Straight line 50 yearsMachinery and equipment Straight line 3 - 5 yearsFurniture and fittings Straight line 3 - 5 yearsMotor vehicles Straight line 5 yearsOffice equipment Straight line 3 - 5 yearsComputer equipment Straight line 3 - 5 yearsEmergency equipment Straight line 3 - 5 yearsSecurity systems Straight line 3 - 5 years

The College assess at each each reporting date whether there is any indication that the College's expectations about theresidual value and the useful life of an asset have changed since the preceding reporting date. If any such indication exists, theCollege shall revise both the residual value and useful life accordingly. The change (s) shall be accounted for as a singlechange in accountng estimate in accordance with the Standards of GRAP o Accountng Policies, Chanegs in AccountingEstimates and Errors

Each part of an item of property, plant and equipment with a cost that is significant in relation to the total cost of the item isdepreciated separately.

The depreciation charge for each period is recognised in surplus or deficit unless it is included in the carrying amount ofanother asset.

Items of property, plant and equipment are derecognised when the asset is disposed of or when there are no further economicbenefits or service potential expected from the use of the asset.

The gain or loss arising from the derecognition of an item of property, plant and equipment is included in surplus or deficit whenthe item is derecognised. The gain or loss arising from the derecognition of an item of property, plant and equipment isdetermined as the difference between the net disposal proceeds, if any, and the carrying amount of the item.

Repairs and Maintenance

The College shall disclose informationn about the specific costs included in the amount of repairs and maintenance. Indeterming the amount disclosed in the notes to the financial statements on expenditure incurred to repair and mainatinproperty, plant and equipment, the College may include amounts paid to service providers, as well as amounts spent onmaterials and time spent byb employees in repairing and maintaining the assets

Deemed cost

11


Accounting Policies



Accounting Policies

1.4 Property, plant and equipment (continued)

When the college initially recognises an asset using the Standards of GRAP, it measures such assets using either cost or fairvalue at the date of acquisition (acquisition cost). Where the acquisition cost of an asset is not available on the adoption of theStandards of GRAP, acquisition cost is measured using a surrogate value (deemed cost) at the date an college adopts theStandards of GRAP (measurement date). Deemed cost is determined as the fair value of an asset at the measurement date.

1.5 Intangible assets

An asset is identifiable if it either: is separable, i.e. is capable of being separated or divided from an college and sold, transferred, licensed, rented

or exchanged, either individually or together with a related contract, identifiable assets or liability, regardless ofwhether the college intends to do so; or

arises from binding arrangements (including rights from contracts), regardless of whether those rights aretransferable or separable from the college or from other rights and obligations.

A binding arrangement describes an arrangement that confers similar rights and obligations on the parties to it as if it were inthe form of a contract.

An intangible asset is recognised when: it is probable that the expected future economic benefits or service potential that are attributable to the asset will

flow to the college; and the cost or fair value of the asset can be measured reliably.

The college assesses the probability of expected future economic benefits or service potential using reasonable andsupportable assumptions that represent management’s best estimate of the set of economic conditions that will exist over theuseful life of the asset.

Where an intangible asset is acquired through a non-exchange transaction, its initial cost at the date of acquisition is measuredat its fair value as at that date.

Expenditure on research (or on the research phase of an internal project) is recognised as an expense when it is incurred.

An intangible asset arising from development (or from the development phase of an internal project) is recognised when: it is technically feasible to complete the asset so that it will be available for use or sale. there is an intention to complete and use or sell it. there is an ability to use or sell it. it will generate probable future economic benefits or service potential. there are available technical, financial and other resources to complete the development and to use or sell the

asset. the expenditure attributable to the asset during its development can be measured reliably.

Intangible assets are carried at cost less any accumulated amortisation and any impairment losses.

An intangible asset is regarded as having an indefinite useful life when, based on all relevant factors, there is no foreseeablelimit to the period over which the asset is expected to generate net cash inflows or service potential. Amortisation is notprovided for these intangible assets, but they are tested for impairment annually and whenever there is an indication that theasset may be impaired. For all other intangible assets amortisation is provided on a straight line basis over their useful life.

The amortisation period and the amortisation method for intangible assets are reviewed at each reporting date.

Reassessing the useful life of an intangible asset with a finite useful life after it was classified as indefinite is an indicator thatthe asset may be impaired. As a result the asset is tested for impairment and the remaining carrying amount is amortised overits useful life.

Internally generated brands, mastheads, publishing titles, customer lists and items similar in substance are not recognised asintangible assets.

Internally generated goodwill is not recognised as an intangible asset.

Amortisation is provided to write down the intangible assets, on a straight line basis, to their residual values as follows:

Item Useful life

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1.5 Intangible assets (continued)Computer software 3 years

Intangible assets are derecognised: on disposal; or when no future economic benefits or service potential are expected from its use or disposal.

The gain or loss is the difference between the net disposal proceeds, if any, and the carrying amount. It is recognised insurplus or deficit when the asset is derecognised.

Deemed cost

When the college initially recognises an asset using the Standards of GRAP, it measures such assets using either cost or fairvalue at the date of acquisition (acquisition cost). Where the acquisition cost of an asset is not available on the adoption of theStandards of GRAP, acquisition cost is measured using a surrogate value (deemed cost) at the date an college adopts theStandards of GRAP (measurement date). Deemed cost is determined as the fair value of an asset at the measurement date.

1.6 Financial instruments

A financial instrument is any contract that gives rise to a financial asset of one entity and a financial liability or a residualinterest of another entity.

A concessionary loan is a loan granted to or received by an entity on terms that are not market related.

Credit risk is the risk that one party to a financial instrument will cause a financial loss for the other party by failing to dischargean obligation.

Currency risk is the risk that the fair value or future cash flows of a financial instrument will fluctuate because of changes inforeign exchange rates.

Derecognition is the removal of a previously recognised financial asset or financial liability from an entity’s statement offinancial position.

Fair value is the amount for which an asset could be exchanged, or a liability settled, between knowledgeable willing parties inan arm’s length transaction.

A financial asset is: cash; a residual interest of another entity; or a contractual right to:

- receive cash or another financial asset from another entity; or- exchange financial assets or financial liabilities with another entity under conditions that are potentiallyfavourable to the entity.

A financial guarantee contract is a contract that requires the issuer to make specified payments to reimburse the holder for aloss it incurs because a specified debtor fails to make payment when due in accordance with the original or modified terms of adebt instrument.

A financial liability is any liability that is a contractual obligation to: deliver cash or another financial asset to another entity; or exchange financial assets or financial liabilities under conditions that are potentially unfavourable to the entity.

Interest rate risk is the risk that the fair value or future cash flows of a financial instrument will fluctuate because of changes inmarket interest rates.

Liquidity risk is the risk encountered by an entity in the event of difficulty in meeting obligations associated with financialliabilities that are settled by delivering cash or another financial asset.

Loan commitment is a firm commitment to provide credit under pre-specified terms and conditions.

Loans payable are financial liabilities, other than short-term payables on normal credit terms.

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1.6 Financial instruments (continued)

Market risk is the risk that the fair value or future cash flows of a financial instrument will fluctuate because of changes inmarket prices. Market risk comprises three types of risk: currency risk, interest rate risk and other price risk.

Other price risk is the risk that the fair value or future cash flows of a financial instrument will fluctuate because of changes inmarket prices (other than those arising from interest rate risk or currency risk), whether those changes are caused by factorsspecific to the individual financial instrument or its issuer, or factors affecting all similar financial instruments traded in themarket.

A financial asset is past due when a counterparty has failed to make a payment when contractually due.

A residual interest is any contract that manifests an interest in the assets of an entity after deducting all of its liabilities. Aresidual interest includes contributions from owners, which may be shown as:

equity instruments or similar forms of unitised capital; a formal designation of a transfer of resources (or a class of such transfers) by the parties to the transaction as

forming part of an entity’s net assets, either before the contribution occurs or at the time of the contribution; or a formal agreement, in relation to the contribution, establishing or increasing an existing financial interest in the net

assets of an entity.

Transaction costs are incremental costs that are directly attributable to the acquisition, issue or disposal of a financial asset orfinancial liability. An incremental cost is one that would not have been incurred if the entity had not acquired, issued ordisposed of the financial instrument.

Financial instruments at amortised cost are non-derivative financial assets or non-derivative financial liabilities that have fixedor determinable payments, excluding those instruments that:

the entity designates at fair value at initial recognition; or are held for trading.

Financial instruments at cost are investments in residual interests that do not have a quoted market price in an active market,and whose fair value cannot be reliably measured.

Financial instruments at fair value comprise financial assets or financial liabilities that are: derivatives; combined instruments that are designated at fair value; instruments held for trading. A financial instrument is held for trading if:

- it is acquired or incurred principally for the purpose of selling or repurchasing it in the near-term; or- on initial recognition it is part of a portfolio of identified financial instruments that are managed together and forwhich there is evidence of a recent actual pattern of short term profit-taking;- non-derivative financial assets or financial liabilities with fixed or determinable payments that are designated atfair value at initial recognition; and- financial instruments that do not meet the definition of financial instruments at amortised cost or financialinstruments at cost.

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Classification

The entity has the following types of financial assets (classes and category) as reflected on the face of the statement offinancial position or in the notes thereto:

`

Class CategoryStudent debtors Financial asset measured at costOther debtors Financial asset measured at costSecurity deposit Financial asset measured at cost

The entity has the following types of financial liabilities (classes and category) as reflected on the face of the statement offinancial position or in the notes thereto:

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Class CategoryTrade creditors Financial liability measured at amortised costPayments received in advance Financial liability measured at amortised costUnidentified deposits Financial liability measured at amortised cost

Initial recognition

The entity recognises a financial asset or a financial liability in its statement of financial position when the entity becomes aparty to the contractual provisions of the instrument.

The entity recognises financial assets using trade date accounting.

Initial measurement of financial assets and financial liabilities

The entity measures a financial asset and financial liability initially at its fair value plus transaction costs that are directlyattributable to the acquisition or issue of the financial asset or financial liability.

The entity measures a financial asset and financial liability initially at its fair value [if subsequently measured at fair value].

The entity first assesses whether the substance of a concessionary loan is in fact a loan. On initial recognition, the entityanalyses a concessionary loan into its component parts and accounts for each component separately. The entity accounts forthat part of a concessionary loan that is:

a social benefit in accordance with the Framework for the Preparation and Presentation of Financial Statements,where it is the issuer of the loan; or

non-exchange revenue, in accordance with the Standard of GRAP on Revenue from Non-exchange Transactions(Taxes and Transfers), where it is the recipient of the loan.

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Subsequent measurement of financial assets and financial liabilities

The entity measures all financial assets and financial liabilities after initial recognition using the following categories: Financial instruments at fair value. Financial instruments at amortised cost. Financial instruments at cost.

All financial assets measured at amortised cost, or cost, are subject to an impairment review.

Fair value measurement considerations

The best evidence of fair value is quoted prices in an active market. If the market for a financial instrument is not active, theentity establishes fair value by using a valuation technique. The objective of using a valuation technique is to establish what thetransaction price would have been on the measurement date in an arm’s length exchange motivated by normal operatingconsiderations. Valuation techniques include using recent arm’s length market transactions between knowledgeable, willingparties, if available, reference to the current fair value of another instrument that is substantially the same, discounted cash flowanalysis and option pricing models. If there is a valuation technique commonly used by market participants to price theinstrument and that technique has been demonstrated to provide reliable estimates of prices obtained in actual markettransactions, the college uses that technique. The chosen valuation technique makes maximum use of market inputs and reliesas little as possible on college-specific inputs. It incorporates all factors that market participants would consider in setting aprice and is consistent with accepted economic methodologies for pricing financial instruments. Periodically, an collegecalibrates the valuation technique and tests it for validity using prices from any observable current market transactions in thesame instrument (i.e. without modification or repackaging) or based on any available observable market data.

The fair value of a financial liability with a demand feature (e.g. a demand deposit) is not less than the amount payable ondemand, discounted from the first date that the amount could be required to be paid.

Reclassification

The entity does not reclassify a financial instrument while it is issued or held unless it is: combined instrument that is required to be measured at fair value; or an investment in a residual interest that meets the requirements for reclassification.

Where the entity cannot reliably measure the fair value of an embedded derivative that has been separated from a hostcontract that is a financial instrument at a subsequent reporting date, it measures the combined instrument at fair value. Thisrequires a reclassification of the instrument from amortised cost or cost to fair value.

If fair value can no longer be measured reliably for an investment in a residual interest measured at fair value, the entityreclassifies the investment from fair value to cost. The carrying amount at the date that fair value is no longer availablebecomes the cost.

If a reliable measure becomes available for an investment in a residual interest for which a measure was previously notavailable, and the instrument would have been required to be measured at fair value, the college reclassifies the instrumentfrom cost to fair value.

Gains and losses

A gain or loss arising from a change in the fair value of a financial asset or financial liability measured at fair value isrecognised in surplus or deficit.

For financial assets and financial liabilities measured at cost or cost, a gain or loss is recognised in surplus or deficit when thefinancial asset or financial liability is derecognised or impaired, or through the amortisation process.

Impairment and uncollectibility of financial assets

The entity assess at the end of each reporting period whether there is any objective evidence that a financial asset or group offinancial assets is impaired.

Financial assets measured at cost:

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If there is objective evidence that an impairment loss on financial assets measured at cost has been incurred, the amount ofthe loss is measured as the difference between the asset’s carrying amount and the present value of estimated future cashflows (excluding future credit losses that have not been incurred) discounted at the financial asset’s original effective interestrate. The carrying amount of the asset is reduced directly OR through the use of an allowance account. The amount of the lossis recognised in surplus or deficit.

If, in a subsequent period, the amount of the impairment loss decreases and the decrease can be related objectively to anevent occurring after the impairment was recognised, the previously recognised impairment loss is reversed directly OR byadjusting an allowance account. The reversal does not result in a carrying amount of the financial asset that exceeds what thecost would have been had the impairment not been recognised at the date the impairment is reversed. The amount of thereversal is recognised in surplus or deficit.

Financial assets measured at cost:

If there is objective evidence that an impairment loss has been incurred on an investment in a residual interest that is notmeasured at fair value because its fair value cannot be measured reliably, the amount of the impairment loss is measured asthe difference between the carrying amount of the financial asset and the present value of estimated future cash flowsdiscounted at the current market rate of return for a similar financial asset. Such impairment losses are not reversed.

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Derecognition

Financial assets

The entity derecognises financial assets using trade date accounting.

The entity derecognises a financial asset only when: the contractual rights to the cash flows from the financial asset expire, are settled or waived; the entity transfers to another party substantially all of the risks and rewards of ownership of the financial asset; or the entity, despite having retained some significant risks and rewards of ownership of the financial asset, has

transferred control of the asset to another party and the other party has the practical ability to sell the asset in itsentirety to an unrelated third party, and is able to exercise that ability unilaterally and without needing to imposeadditional restrictions on the transfer. In this case, the entity :- derecognise the asset; and- recognise separately any rights and obligations created or retained in the transfer.

The carrying amounts of the transferred asset are allocated between the rights or obligations retained and those transferred onthe basis of their relative fair values at the transfer date. Newly created rights and obligations are measured at their fair valuesat that date. Any difference between the consideration received and the amounts recognised and derecognised is recognisedin surplus or deficit in the period of the transfer.

If the entity transfers a financial asset in a transfer that qualifies for derecognition in its entirety and retains the right to servicethe financial asset for a fee, it recognise either a servicing asset or a servicing liability for that servicing contract. If the fee to bereceived is not expected to compensate the college adequately for performing the servicing, a servicing liability for the servicingobligation is recognised at its fair value. If the fee to be received is expected to be more than adequate compensation for theservicing, a servicing asset is recognised for the servicing right at an amount determined on the basis of an allocation of thecarrying amount of the larger financial asset.

If, as a result of a transfer, a financial asset is derecognised in its entirety but the transfer results in the college obtaining a newfinancial asset or assuming a new financial liability, or a servicing liability, the college recognise the new financial asset,financial liability or servicing liability at fair value.

On derecognition of a financial asset in its entirety, the difference between the carrying amount and the sum of theconsideration received is recognised in surplus or deficit.

If the transferred asset is part of a larger financial asset and the part transferred qualifies for derecognition in its entirety, theprevious carrying amount of the larger financial asset is allocated between the part that continues to be recognised and the partthat is derecognised, based on the relative fair values of those parts, on the date of the transfer. For this purpose, a retainedservicing asset is treated as a part that continues to be recognised. The difference between the carrying amount allocated tothe part derecognised and the sum of the consideration received for the part derecognised is recognised in surplus or deficit.

If a transfer does not result in derecognition because the entity has retained substantially all the risks and rewards of ownershipof the transferred asset, the entity continue to recognise the transferred asset in its entirety and recognise a financial liability forthe consideration received. In subsequent periods, the entity recognises any revenue on the transferred asset and any expenseincurred on the financial liability. Neither the asset, and the associated liability nor the revenue, and the associated expensesare offset.

Financial liabilities

The entity removes a financial liability (or a part of a financial liability) from its statement of financial position when it isextinguished — i.e. when the obligation specified in the contract is discharged, cancelled, expires or waived.

An exchange between an existing borrower and lender of debt instruments with substantially different terms is accounted for ashaving extinguished the original financial liability and a new financial liability is recognised. Similarly, a substantial modificationof the terms of an existing financial liability or a part of it is accounted for as having extinguished the original financial liabilityand having recognised a new financial liability.

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The difference between the carrying amount of a financial liability (or part of a financial liability) extinguished or transferred toanother party and the consideration paid, including any non-cash assets transferred or liabilities assumed, is recognised insurplus or deficit. Any liabilities that are waived, forgiven or assumed by another entity by way of a non-exchange transactionare accounted for in accordance with the Standard of GRAP on Revenue from Non-exchange Transactions (Taxes andTransfers).

Presentation

Interest relating to a financial instrument or a component that is a financial liability is recognised as revenue or expense insurplus or deficit.

Dividends or similar distributions relating to a financial instrument or a component that is a financial liability is recognised asrevenue or expense in surplus or deficit.

Losses and gains relating to a financial instrument or a component that is a financial liability is recognised as revenue orexpense in surplus or deficit.

Distributions to holders of residual interests are recognised by the entity directly in net assets. Transaction costs incurred onresidual interests are accounted for as a deduction from net assets. Income tax, where applicable, relating to distributions toholders of residual interests and to transaction costs incurred on residual interests are accounted for in accordance with theInternational Accounting Standard on Income Taxes.

A financial asset and a financial liability are only offset and the net amount presented in the statement of financial positionwhen the entity currently has a legally enforceable right to set off the recognised amounts and intends either to settle on a netbasis, or to realise the asset and settle the liability simultaneously.

In accounting for a transfer of a financial asset that does not qualify for derecognition, the entity does not offset the transferredasset and the associated liability.

1.7 Leases

A lease is classified as a finance lease if it transfers substantially all the risks and rewards incidental to ownership. A lease isclassified as an operating lease if it does not transfer substantially all the risks and rewards incidental to ownership.

Operating leases - lessee

Operating lease payments are recognised as an expense on a straight-line basis over the lease term. The difference betweenthe amounts recognised as an expense and the contractual payments are recognised as an operating lease asset or liability.

1.8 Employee benefits

Employee benefits are all forms of consideration given by an entity in exchange for service rendered by employees.

Termination benefits are employee benefits payable as a result of either: an entity’s decision to terminate an employee’s employment before the normal retirement date; or an employee’s decision to accept voluntary redundancy in exchange for those benefits.

Other long-term employee benefits are employee benefits (other than post-employment benefits and termination benefits) thatare not due to be settled within twelve months after the end of the period in which the employees render the related service.

Vested employee benefits are employee benefits that are not conditional on future employment.

A constructive obligation is an obligation that derives from an entity’s actions where by an established pattern of past practice,published policies or a sufficiently specific current statement, the entity has indicated to other parties that it will accept certainresponsibilities and as a result, the entity has created a valid expectation on the part of those other parties that it will dischargethose responsibilities.

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1.8 Employee benefits (continued)

Short-term employee benefits

Short-term employee benefits are employee benefits (other than termination benefits) that are due to be settled within twelvemonths after the end of the period in which the employees render the related service.

Short-term employee benefits include items such as: wages, salaries and social security contributions; short-term compensated absences (such as paid annual leave and paid sick leave) where the compensation for the

absences is due to be settled within twelve months after the end of the reporting period in which the employeesrender the related employee service;

bonus, incentive and performance related payments payable within twelve months after the end of the reportingperiod in which the employees render the related service; and

non-monetary benefits (for example, medical care, and free or subsidised goods or services such as housing, carsand cellphones) for current employees.

When an employee has rendered service to the college during a reporting period, the college recognise the undiscountedamount of short-term employee benefits expected to be paid in exchange for that service:

as a liability (accrued expense), after deducting any amount already paid. If the amount already paid exceeds theundiscounted amount of the benefits, the entity recognise that excess as an asset (prepaid expense) to the extentthat the prepayment will lead to, for example, a reduction in future payments or a cash refund; and

as an expense, unless another Standard requires or permits the inclusion of the benefits in the cost of an asset.

The expected cost of compensated absences is recognised as an expense as the employees render services that increasetheir entitlement or, in the case of non-accumulating absences, when the absence occurs. The entity measure the expectedcost of accumulating compensated absences as the additional amount that the college expects to pay as a result of the unusedentitlement that has accumulated at the reporting date.

The college recognise the expected cost of bonus, incentive and performance related payments when the entity has a presentlegal or constructive obligation to make such payments as a result of past events and a reliable estimate of the obligation canbe made. A present obligation exists when the college has no realistic alternative but to make the payments.

Post-employment benefits

Post-employment benefits are employee benefits (other than termination benefits) which are payable after the completion ofemployment.

Post-employment benefit plans are formal or informal arrangements under which an entity provides post-employment benefitsfor one or more employees.

Multi-employer plans are defined contribution plans (other than state plans and composite social security programmes) ordefined benefit plans (other than state plans) that pool the assets contributed by various entities that are not under commoncontrol and use those assets to provide benefits to employees of more than one college, on the basis that contribution andbenefit levels are determined without regard to the idcollege of the college that employs the employees concerned.

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1.8 Employee benefits (continued)

Post-employment benefits: Defined contribution plans

Defined contribution plans are post-employment benefit plans under which an entity pays fixed contributions into a separateentity (a fund) and will have no legal or constructive obligation to pay further contributions if the fund does not hold sufficientassets to pay all employee benefits relating to employee service in the current and prior periods.

When an employee has rendered service to the entity during a reporting period, the entity recognise the contribution payable toa defined contribution plan in exchange for that service:

as a liability (accrued expense), after deducting any contribution already paid. If the contribution already paidexceeds the contribution due for service before the reporting date, an entity recognise that excess as an asset(prepaid expense) to the extent that the prepayment will lead to, for example, a reduction in future payments or acash refund; and

as an expense, unless another Standard requires or permits the inclusion of the contribution in the cost of an asset.

Where contributions to a defined contribution plan do not fall due wholly within twelve months after the end of the reportingperiod in which the employees render the related service, they are discounted. The rate used to discount reflects the time valueof money. The currency and term of the financial instrument selected to reflect the time value of money is consistent with thecurrency and estimated term of the obligation.

Termination benefits

The entity recognises termination benefits as a liability and an expense when the college is demonstrably committed to either: terminate the employment of an employee or group of employees before the normal retirement date; or provide termination benefits as a result of an offer made in order to encourage voluntary redundancy.

The entity is demonstrably committed to a termination when the college has a detailed formal plan for the termination and iswithout realistic possibility of withdrawal. The detailed plan includes [as a minimum]:

the location, function, and approximate number of employees whose services are to be terminated; the termination benefits for each job classification or function; and the time at which the plan will be implemented.

Implementation begins as soon as possible and the period of time to complete implementation is such that material changes tothe plan are not likely.

Where termination benefits fall due more than 12 months after the reporting date, they are discounted using an appropriatediscount rate. The rate used to discount the benefit reflects the time value of money. The currency and term of the financialinstrument selected to reflect the time value of money is consistent with the currency and estimated term of the benefit.

In the case of an offer made to encourage voluntary redundancy, the measurement of termination benefits shall be based onthe number of employees expected to accept the offer.

Other long-term employee benefits

Other long-term employee benefits includes: long-term compensated absences such as long service or sabbatical leave; other long service benefits; long-term disability benefits bonus, incentive and performance related payments payable twelve months or more after the end of the reporting

period in which the employees render the related service; deferred compensation paid twelve months or more after the end of the reporting period in which it is earned; and compensation payable by the college until an individual enters new employment.

The amount recognised as a liability for other long-term employee benefits the net total of the following amounts: the present value of the defined benefit obligation at the reporting date; minus the fair value at the reporting date of plan assets (if any) out of which the obligations are to be settled directly

For other long-term employee benefits, the college recognise the net total of the following amounts as expense or revenue,except to the extent that another Standard requires or permits their inclusion in the cost of an asset:

current service cost; interest cost; the expected return on any plan assets and on any reimbursement right recognised as an asset;

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1.8 Employee benefits (continued) actuarial gains and losses, which shall all be recognised immediately; past service cost, which shall all be recognised immediately; and the effect of any curtailments or settlements

DHET Management Fees

Management and other personnel are either remunerated directly by the College or by DHET. The remuneration of DHET paidemployees is classified as ‘DHET Management Fee’ and College paid employees as ‘Employee Related Costs’. The Collegehas adopted BAS reports in recognising DHET Management Fees.

1.9 Provisions and contingencies

A provision is a liability of uncertain timing or amount.

A contingent asset is a possible asset that arises from past events, and whose existence will be confirmed only by theoccurrence or non-occurrence of one or more uncertain future events not wholly within the control of the college.

A contingent liability is: a possible obligation that arises from past events, and whose existence will be confirmed only by the occurrence or

non-occurrence of one or more uncertain future events not wholly within the control of the college; or a present obligation that arises from past events but is not recognised because: it is not probable that an outflow of resources embodying economic benefits or service potential will be required to

settle the obligation; or the amount of the obligation cannot be measured with sufficient reliability

Provisions are recognised when: the college has a present obligation as a result of a past event; it is probable that an outflow of resources embodying economic benefits or service potential will be required to

settle the obligation; and a reliable estimate can be made of the obligation.

The amount of a provision is the best estimate of the expenditure expected to be required to settle the present obligation at thereporting date.

Where the effect of time value of money is material, the amount of a provision is the present value of the expendituresexpected to be required to settle the obligation.

The discount rate is a pre-tax rate that reflects current market assessments of the time value of money and the risks specific tothe liability.

Where some or all of the expenditure required to settle a provision is expected to be reimbursed by another party, thereimbursement is recognised when, and only when, it is virtually certain that reimbursement will be received if the collegesettles the obligation. The reimbursement is treated as a separate asset. The amount recognised for the reimbursement doesnot exceed the amount of the provision.

Provisions are reviewed at each reporting date and adjusted to reflect the current best estimate. Provisions are reversed if it isno longer probable that an outflow of resources embodying economic benefits or service potential will be required, to settle theobligation.

Where discounting is used, the carrying amount of a provision increases in each period to reflect the passage of time. Thisincrease is recognised as an interest expense.

A provision is used only for expenditures for which the provision was originally recognised.

Provisions are not recognised for future operating deficits.

If an college has a contract that is onerous, the present obligation (net of recoveries) under the contract is recognised andmeasured as a provision.

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1.9 Provisions and contingencies (continued)

A constructive obligation to restructure arises only when an college: has a detailed formal plan for the restructuring, identifying at least:

- the activity/operating unit or part of a activity/operating unit concerned;- the principal locations affected;- the location, function, and approximate number of employees who will be compensated for services beingterminated;- the expenditures that will be undertaken; and- when the plan will be implemented; and

has raised a valid expectation in those affected that it will carry out the restructuring by starting to implement thatplan or announcing its main features to those affected by it.

A restructuring provision includes only the direct expenditures arising from the restructuring, which are those that are both: necessarily entailed by the restructuring; and not associated with the ongoing activities of the college

No obligation arises as a consequence of the sale or transfer of an operation until the college is committed to the sale ortransfer, that is, there is a binding arrangement.

After their initial recognition contingent liabilities recognised in college combinations that are recognised separately aresubsequently measured at the higher of:

the amount that would be recognised as a provision; and the amount initially recognised less cumulative amortisation.

Contingent assets and contingent liabilities are not recognised. Contingencies are disclosed in note 32.

A financial guarantee contract is a contract that requires the issuer to make specified payments to reimburse the holder for aloss it incurs because a specified debtor fails to make payment when due in accordance with the original or modified terms of adebt instrument.

Loan commitment is a firm commitment to provide credit under pre-specified terms and conditions.

The college recognises a provision for financial guarantees and loan commitments when it is probable that an outflow ofresources embodying economic benefits and service potential will be required to settle the obligation and a reliable estimate ofthe obligation can be made.

Determining whether an outflow of resources is probable in relation to financial guarantees requires judgement. Indications thatan outflow of resources may be probable are:

financial difficulty of the debtor; defaults or delinquencies in interest and capital repayments by the debtor; breaches of the terms of the debt instrument that result in it being payable earlier than the agreed term and the

ability of the debtor to settle its obligation on the amended terms; and a decline in prevailing economic circumstances (e.g. high interest rates, inflation and unemployment) that impact on

the ability of entities to repay their obligations.

Where a fee is received by the college for issuing a financial guarantee and/or where a fee is charged on loan commitments, itis considered in determining the best estimate of the amount required to settle the obligation at reporting date. Where a fee ischarged and the college considers that an outflow of economic resources is probable, an college recognises the obligation atthe higher of:

the amount determined using in the Standard of GRAP on Provisions, Contingent Liabilities and Contingent Assets;and

the amount of the fee initially recognised less, where appropriate, cumulative amortisation recognised in accordancewith the Standard of GRAP on Revenue from Exchange Transactions.

1.10 Revenue from exchange transactions

Revenue is the gross inflow of economic benefits or service potential during the reporting period when those inflows result in anincrease in net assets, other than increases relating to contributions from owners.

An exchange transaction is one in which the municipality receives assets or services, or has liabilities extinguished, and directlygives approximately equal value (primarily in the form of goods, services or use of assets) to the other party in exchange.

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1.10 Revenue from exchange transactions (continued)

Fair value is the amount for which an asset could be exchanged, or a liability settled, between knowledgeable, willing parties inan arm’s length transaction.

Measurement

Revenue is measured at the fair value of the consideration received or receivable, net of trade discounts and volume rebates.

Rendering of services

When the outcome of a transaction involving the rendering of services can be estimated reliably, revenue associated withthe transaction is recognised by reference to the stage of completion of the transaction at the reporting date. The outcomeof a transaction can be estimated reliably when all the following conditions are satisfied:

the amount of revenue can be measured reliably; it is probable that the economic benefits or service potential associated with the transaction will flow to the

college; the stage of completion of the transaction at the reporting date can be measured reliably; and the costs incurred for the transaction and the costs to complete the transaction can be measured reliably.

Interest, royalties, dividends and tuition fees

Interest is recognised, in surplus or deficit, using the effective interest rate method.

Royalties are recognised as they are earned in accordance with the substance of the relevant agreements.

Dividends or similar distributions are recognised, in surplus or deficit, when the college’s right to receive payment has beenestablished.

Tuition fees are recognised over the period of instruction.

1.11 Revenue from non-exchange transactions

Non-exchange transactions are transactions that are not exchange transactions. In a non-exchange transaction, an collegeeither receives value from another entity without directly giving approximately equal value in exchange, or gives value toanother entity without directly receiving approximately equal value in exchange.

Recognition

An inflow of resources from a non-exchange transaction recognised as an asset is recognised as revenue, except to the extentthat a liability is also recognised in respect of the same inflow.

As the college satisfies a present obligation recognised as a liability in respect of an inflow of resources from a non-exchangetransaction recognised as an asset, it reduces the carrying amount of the liability recognised and recognises an amount ofrevenue equal to that reduction.

Revenue from a non-exchange transaction is measured at the amount of the increase in net assets recognised by the college.

When, as a result of a non-exchange transaction, the college recognises an asset, it also recognises revenue equivalent to theamount of the asset measured at its fair value as at the date of acquisition, unless it is also required to recognise a liability.Where a liability is required to be recognised it will be measured as the best estimate of the amount required to settle theobligation at the reporting date, and the amount of the increase in net assets, if any, recognised as revenue. When a liability issubsequently reduced, because the taxable event occurs or a condition is satisfied, the amount of the reduction in the liability isrecognised as revenue.

Transfers

Apart from services in kind, which are not recognised, the college recognises an asset in respect of transfers when thetransferred resources meet the definition of an asset and satisfy the criteria for recognition as an asset.

Transferred assets are measured at their fair value as at the date of acquisition.

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Accounting Policies



Accounting Policies

1.11 Revenue from non-exchange transactions (continued)

Gifts and donations, including goods in-kind

Gifts and donations, including goods in kind, are recognised as assets and revenue when it is probable that the futureeconomic benefits or service potential will flow to the college and the fair value of the assets can be measured reliably.

1.12 Borrowing costs

Borrowing costs are recognised as an expense in the period in which they are incurred.

1.13 Comparative figures

When the presentation or classification of items in the annual financial statements is amended due to better presentationand/or better understandability and/or comparability and/or due to the implementation of a new or amended standard, priorperiod comparative amounts are reclassified. Where accounting errors have been identified in the current year, the correctionis made retrospectively as far as is practicable, and the prior year comparatives are restated accordingly. Where there hasbeen a change in accounting policy in the current year, the adjustment is made retrospectively as far as is practicable, and theprior year comparatives are restated accordingly.

1.14 Related parties

A related party is a person or an institution with the ability to control or jointly control the other party, or exercise significantinfluence over the other party, or vice versa, or institution that is subject to common control, or joint control. In considering eachpossible related party relationship, attention is directed to the substance of the relationship, and not merely the legal form.

Significant influence may be exercised in several ways, usually by representation on the governing body but also, for example,by participation in the policy-making process, material transactions between entities within an economic college, interchange ofmanagerial personnel or dependence on technical information.

Significant influence may be gained by an ownership interest, statute or agreement or otherwise. With regard to an ownershipinterest, significant influence is presumed in accordance with the definition contained in the Standard of GRAP on Investmentsin Associates.

Management are those persons responsible for planning, directing and controlling the activities of the college, including thosecharged with the governance of the college in accordance with legislation, in instances where they are required to perform suchfunctions.

Close members of the family of a person are considered to be those family members who may be expected to influence, or beinfluenced by, that management in their dealings with the college.

1.15 Events after reporting date

Events after reporting date are those events, both favourable and unfavourable, that occur between the reporting date and thedate when the financial statements are authorised for issue. Two types of events can be identified:

those that provide evidence of conditions that existed at the reporting date (adjusting events after the reporting date);and

those that are indicative of conditions that arose after the reporting date (non-adjusting events after the reportingdate).

Reporting date means the date of the last day of the reporting period to which the financial statements relate. The reportingdate of the College is 31 December 2017.

The college adjusts the amounts recognised in its financial statements to reflect adjusting events after the reporting date. Thecollege does not adjust the amounts recognised in its financial statements to reflect non-adjusting events after the reportingdate.

1.16 Prior period error

In accordance with GRAP 3, Ekurhuleni East TVET College shall correct material prior period errors retrospectively in the firstset of financial statements authorised for issue after their discovery by:

restating the comparative amounts for the prior period(s) presented in which the error occurred; or

25


Accounting Policies



Accounting Policies

1.16 Prior period error (continued) if the error occurred before the earliest prior period presented, restating the opening balances of assets, liabilities

and net assets for the earliest prior period presented.

A prior period error shall be corrected by retrospective restatement except to the extent that it is impracticable to determineeither the period-specific effects or the cumulative effect of the error or when the effect of errors are immaterial as per approvedmateriality framework of the college.

When it is impracticable to determine the period-specific effects of an error on comparative information for one or more priorperiods presented, the college shall restate the opening balances of assets, liabilities and net assets for the earliest period forwhich retrospective restatement is practicable (which may be the current period).

When it is impracticable to determine the cumulative effect, at the beginning of the current period, of an error on all priorperiods, the College shall restate the comparative information to correct the error prospectively from the earliest datepracticable.

1.17 Impairment of cash-generating assets

Cash-generating assets are assets managed with the objective of generating a commercial return. An asset generates acommercial return when it is deployed in a manner consistent with that adopted by a profit-oriented college.

Impairment is a loss in the future economic benefits or service potential of an asset, over and above the systematic recognitionof the loss of the asset’s future economic benefits or service potential through depreciation (amortisation).

Carrying amount is the amount at which an asset is recognised in the statement of financial position after deducting anyaccumulated depreciation and accumulated impairment losses thereon.

A cash-generating unit is the smallest identifiable group of assets managed with the objective of generating a commercialreturn that generates cash inflows from continuing use that are largely independent of the cash inflows from other assets orgroups of assets.

Costs of disposal are incremental costs directly attributable to the disposal of an asset, excluding finance costs and income taxexpense.

Depreciation (Amortisation) is the systematic allocation of the depreciable amount of an asset over its useful life.

Fair value less costs to sell is the amount obtainable from the sale of an asset in an arm’s length transaction betweenknowledgeable, willing parties, less the costs of disposal.

Recoverable amount of an asset or a cash-generating unit is the higher its fair value less costs to sell and its value in use.

Useful life is either:(a) the period of time over which an asset is expected to be used by the college; or(b) the number of production or similar units expected to be obtained from the asset by the college.

Criteria developed by the college to distinguish cash-generating assets from non-cash-generating assets are as follow:

1.18 Commitments

Items are classified as commitments when an college has committed itself to future transactions that will normally result in theoutflow of cash.

Disclosures are required in respect of unrecognised contractual commitments.

Commitments for which disclosure is necessary to achieve a fair presentation should be disclosed in a note to the financialstatements, if both the following criteria are met:

Contracts should be non-cancellable or only cancellable at significant cost (for example, contracts for computer orbuilding maintenance services); and

Contracts should relate to something other than the routine, steady, state business of the college – therefore salarycommitments relating to employment contracts or social security benefit commitments are excluded.

26


Accounting Policies



Accounting Policies

1.19 Investment income

Investment income is recognised on an accrual basis and accrued interest is included as part of call deposits

1.20 Statutory receivables

Identification

Funding receivable from DHET arise from non-contracted arrangements as the basis for DHET funding is found in theContinuing Education and Training Act (CET Act) and the The National Norms and Standards for Funding Technical andVocational Education and Training Colleges. Cash receivable from DHET as part of programme funding is regarded as a"statutory receivable".

The statutory receivable is included in Other receivables from non-exchange transactions.

Recognition

The college recognises statutory receivables as follows: if the transaction is an exchange transaction, using the policy on Revenue from exchange transactions; if the transaction is a non-exchange transaction, using the policy on Revenue from non-exchange transactions

(Taxes and transfers); or if the transaction is not within the scope of the policies listed in the above or another Standard of GRAP, the

receivable is recognised when the definition of an asset is met and, when it is probable that the future economicbenefits or service potential associated with the asset will flow to the college and the transaction amount can bemeasured reliably.

Initial measurement

The college initially measures statutory receivables at their transaction amount.

Subsequent measurement

The college measures statutory receivables after initial recognition using the cost method. Under the cost method, the initialmeasurement of the receivable is changed subsequent to initial recognition to reflect any:

interest or other charges that may have accrued on the receivable (where applicable); impairment losses; and amounts derecognised.

Derecognition

The college derecognises a statutory receivable, or a part thereof, when: the rights to the cash flows from the receivable are settled, expire or are waived; the college transfers to another party substantially all of the risks and rewards of ownership of the receivable; or the college, despite having retained some significant risks and rewards of ownership of the receivable, has

transferred control of the receivable to another party and the other party has the practical ability to sell the receivablein its entirety to an unrelated third party, and is able to exercise that ability unilaterally and without needing to imposeadditional restrictions on the transfer. In this case, the college:- derecognise the receivable; and- recognise separately any rights and obligations created or retained in the transfer.

The carrying amounts of any statutory receivables transferred are allocated between the rights or obligations retained andthose transferred on the basis of their relative fair values at the transfer date. The college considers whether any newly createdrights and obligations are within the scope of the Standard of GRAP on Financial Instruments or another Standard of GRAP.Any difference between the consideration received and the amounts derecognised and, those amounts recognised, arerecognised in surplus or deficit in the period of the transfer.

27


Accounting Policies



Notes to the Annual Financial Statements2017 2016

R R

2. Cash and cash equivalents

Cash and cash equivalents consist of:

Cash on hand 12 052 12 052Cash at bank 34 819 542 28 920 909Call deposits 141 030 284 150 966 539

175 861 878 179 899 500

Cash and cash equivalents held by the College that are not available foruse by the economic entityDSPP 5 378 763 3 033 182CLC 3 020 619 2 389 779

Included in cash deposit is accrued interest of R 2 891 006, the interest is being reinvested and capitalised accoridngly.

3. Receivables from exchange transactions

College debtors 107 691 152 71 971 907Provision for doubtful debts (58 189 344) (38 718 573)Marking centres - 969

49 501 808 33 254 303

Reconciliation of provision for impairment of trade and other receivables

Opening balance 38 718 573 29 320 382Increase / (decrease) in provision for impairment 19 470 771 9 398 191

58 189 344 38 718 573

The creation and release of provision for impaired receivables have been included in operating expenses in surplus or deficitstatement. Amounts charged to the allowance account are generally written off when there is no expectation of recoveringadditional cash.

4. Receivables from non-exchange transactions

Government grants and subsidies 17 771 101 6 249 000

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Notes to the Annual Financial Statements




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5. Other financial assets

At costSecurity deposits 235 167 235 167

Current assetsAt cost 235 167 235 167

6. Other investments

Listed Investments 103 481 103 481

7. Property, plant and equipment

2017 2016

Cost /Valuation

Accumulateddepreciation

andaccumulatedimpairment

Carrying value Cost /Valuation

Accumulateddepreciation


Carrying value

Land 34 409 187 - 34 409 187 34 409 187 - 34 409 187Buildings 237 988 519 (32 327 134) 205 661 385 237 557 364 (27 588 040) 209 969 324Machinery and equipment 33 839 230 (12 078 589) 21 760 641 16 658 287 (8 878 670) 7 779 617Furniture and fittings 30 905 589 (19 610 915) 11 294 674 26 580 199 (14 412 568) 12 167 631Motor vehicles 3 445 749 (2 313 962) 1 131 787 3 021 327 (1 831 904) 1 189 423Office equipment 14 144 571 (9 794 759) 4 349 812 13 396 177 (7 141 629) 6 254 548Computer equipment 28 119 338 (20 142 091) 7 977 247 27 263 760 (15 845 336) 11 418 424Emergency equipment 63 555 (48 329) 15 226 63 555 (35 618) 27 937Security systems 1 332 345 (678 013) 654 332 1 042 897 (508 190) 534 707Paintings and murals 43 007 (43 007) - 43 007 (43 007) -Carports 50 040 (50 040) - 50 040 (50 040) -Library equipment 1 245 845 (1 245 845) - 1 245 845 (1 245 845) -

Total 385 586 975 (98 332 684) 287 254 291 361 331 645 (77 580 847) 283 750 798

Reconciliation of property, plant and equipment - 2017

Openingbalance

Additions Work InProgress

Depreciation Impairmentloss

Total

Land 34 409 187 - - - - 34 409 187Buildings 209 969 324 431 154 - (4 739 093) - 205 661 385Machinery and equipment 7 779 617 387 727 16 793 215 (3 199 918) - 21 760 641Furniture and fittings 12 167 631 1 454 819 2 870 569 (5 196 192) (2 153) 11 294 674Motor vehicles 1 189 423 424 422 - (482 058) - 1 131 787Office equipment 6 254 548 748 394 - (2 653 130) - 4 349 812Computer equipment 11 418 424 855 577 - (4 296 754) - 7 977 247Emergency Equipment 27 937 - - (12 711) - 15 226Security systems 534 707 289 448 - (169 823) - 654 332

283 750 798 4 591 541 19 663 784 (20 749 679) (2 153) 287 254 291

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7. Property, plant and equipment (continued)

Reconciliation of property, plant and equipment - 2016

Openingbalance

Additions Work InProgress

Depreciation Total

Land 34 409 187 - - - 34 409 187Buildings 208 915 511 5 176 312 612 150 (4 734 649) 209 969 324Machinery and equipment 10 722 283 328 405 - (3 271 071) 7 779 617Furniture and fittings 16 068 772 1 111 679 - (5 012 820) 12 167 631Motor vehicles 1 030 188 395 261 - (236 026) 1 189 423Office equipment 7 788 658 1 040 389 - (2 574 499) 6 254 548Computer equipment 10 630 406 5 801 131 - (5 013 113) 11 418 424Emergency Equipment 37 654 2 494 - (12 211) 27 937Security systems 19 131 608 959 - (93 383) 534 707Paintings and murals 3 696 - - (3 696) -Carports 3 - - (3) -Library equipment 4 - - (4) -

289 625 493 14 464 630 612 150 (20 951 475) 283 750 798


Expenditure incurred to repair and maintain property, plant and equipment


2017 2016

Building & other fixed structure 6 764 554 6 556 180Motor vehicles 215 219 126 397Security equipment 79 948 98 177

Subtotal 7 059 721 6 780 754

7 059 721 6 780 754

Reconciliation of Work-in-Progress 2017

Buildings Machinery &Equipment

Furniture &Fittings

Total

Opening balance 612 150 - - 612 150Additions/capital expenditure - 16 793 215 2 870 569 19 663 784

612 150 16 793 215 2 870 569 20 275 934

Reconciliation of Work-in-Progress 2016

Buildings TotalOpening balance 5 445 735 5 445 735Additions/capital expenditure 342 727 342 727Transferred to completed items (5 176 312) (5 176 312)

612 150 612 150

The College is in control of library references, paintings and murals, however,the fair value of these assets could not bemeasured reliably due to limited market i.e. the items cannot be sold at arms-length as per requirements of GRAP 103

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8. Intangible assets

2017 2016

Cost /Valuation

Accumulatedamortisation


Carrying value Cost /Valuation

Accumulatedamortisation


Carrying value

Computer software 1 631 330 (1 558 629) 72 701 1 631 330 (1 499 358) 131 972

Reconciliation of intangible assets - 2017

Openingbalance

Amortisation Total

Computer software 131 972 (59 271) 72 701

Reconciliation of intangible assets - 2016

Openingbalance

Additions Amortisation Total

Computer software 191 216 137 559 (196 803) 131 972

9. Payables from exchange transactions

Trade creditors 5 240 665 4 024 888Credit balance on student accounts 7 205 669 3 401 660Accrued expenses - CLC 248 933 1 248 666Accrued expenses - College 1 994 984 1 483 182Unidentified deposits 706 216 207 816Retention Fees - 58 757

15 396 467 10 424 969

10. Other financial liabilities

At amortised costOther current financial liabilities 136 720 110 120

Current liabilitiesAt amortised cost 136 720 110 120

11. Deferred income

The deferred income is made up of the following:

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11. Deferred income (continued)

NSFAS 3 393 296 342 989GCRA 864 989 1 172 500DSPP 5 378 763 3 033 182CLC - Chiawelo 414 793 328 843CLC - Josiah Khumalo 584 530 531 262CLC - Kwathema 697 283 560 755CLC - Thokoza 607 149 460 590CLC - Thutomfundo 469 205 432 859IDC 897 098 -Other 222 154 -

13 529 260 6 862 980

12. Provisions

Reconciliation of provisions - 2017

OpeningBalance

Additions Utilised duringthe year

Reversedduring the year

Total

Provision for motor accident 222 416 - - (222 416) -Provision for audit fees 9 174 - (9 174) - -Provision for leave 83 875 252 220 - - 336 095

315 465 252 220 (9 174) (222 416) 336 095

Reconciliation of provisions - 2016

OpeningBalance

Additions Total

Provision for motor accident - 222 416 222 416Provision for audit fees - 9 174 9 174Provision for leave - 83 875 83 875

- 315 465 315 465

13. Revenue

Tuition fees (refer to note 14) 72 012 087 75 039 509Rental of facilities and equipment 795 250 1 073 911Administration and management fees received 650 247 1 162 619Other income (refer to note 16) 35 177 310 7 711 541Interest received - investment 11 494 753 16 264 321Dividends received 9 423 9 153Government grants & subsidies 180 055 000 172 385 000

300 194 070 273 646 054

The amount included in revenue arising from exchanges of goods orservices are as follows:Tuition fees 72 012 087 75 039 509Rental of facilities and equipment 795 250 1 073 911Administration and management fees received 650 247 1 162 619Other income 35 177 310 7 711 541Interest received - investment 11 494 753 16 264 321Dividends received 9 423 9 153

120 139 070 101 261 054

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13. Revenue (continued)

The amount included in revenue arising from non-exchange transactionsis as follows:Transfer revenueGovernment grants & subsidies 180 055 000 172 385 000

14. Tuition fees

Tuition fees is made up as follows:

NCV programme 38 769 234 45 586 530Report 191 programme 29 413 305 28 646 336Other student related income 3 829 548 806 644

72 012 087 75 039 510

15. Other income

Special project income 3 672 687 6 475 108SETA income 888 722 620 246Bad debts recovered 5 953 8 428NADC recoveries - 178 883Insurance pay-outs 35 907 204 449Proceeds from sale of assets - 173 000Staff recoveries - 51 427UNISA 73 254 -MICT Seta 824 600 -Mining Qualification Authority 13 856 213 -DSPP Income 15 784 484 -School of transformation 35 490 -

35 177 310 7 711 541

16. Investment revenue

Dividend revenueSANLAM dividends 9 423 9 153

Interest revenueInterest - Bank 11 387 707 16 264 321Interest charged on trade and other receivables 107 046 -

11 494 753 16 264 321

11 504 176 16 273 474

17. Government grants and subsidies

Operating grants

Programme Funding 33 404 000 32 568 000Persal funding 146 651 000 139 817 000

180 055 000 172 385 000

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18. Employee related costs

Employee related costs - salaries and wages 30 900 350 24 369 788Performance and other bonuses - 33 121Employee related costs - Contributions to UIF, pensions and medical aids 119 660 228 553Skills Development Levy 45 543 247 332Leave pay provision charge 252 221 83 875Overtime payments 109 654 320 720DHET management fees 138 893 299 139 817 000

170 320 727 165 100 389

In terms of the CET Act, employees that are employed by DHET have dual accountability towards Council and DHETrespectively.

19. Remuneration of council members

2017

Council's fees TotalMr Errence Vilakazi - Independent Chairperson 151 177 151 177Mr Gugulethu Xaba - Independent Member 126 501 126 501Mr Mashilo Nchabeleng - Independent Member 95 854 95 854Mr Phillip Matseme - Independent Member 40 171 40 171Mr Thabo Seleke - Independent Member 75 873 75 873Ms Rose Masindi - Independent Member 10 171 10 171Mr Zonke Mahlangu - Independent Member 32 205 32 205Mr Salatiel Munedzimwe - Independent Member 17 234 17 234Mr Lulama Mayedwa - Independent Member 17 234 17 234

566 420 566 420

2016

Council's fees TotalMr Errence Vilakazi - Independent Chairperson 84 825 84 825Mr Gugulethu Xaba - Independent Member 57 248 57 248Mr Mashilo Nchabeleng - Independent Member 49 476 49 476Mr Phillip Matseme - Independent Member 21 682 21 682Mr Thabo Seleke - Independent Member 47 030 47 030

260 261 260 261

20. Communication Costs

Courier Service 88 502 30 437Postage 5 132 2 552Telephone Expenses 1 210 506 1 028 193Cell Phone Expenses 285 898 304 952Internet Charges 2 114 488 2 980 262M I S Services 2 595 647 1 529 540

6 300 173 5 875 936

21. Finance costs

Trade and other payables - 116 220

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22. Debt impairment

Contributions to debt impairment provision 19 470 771 9 398 191

23. Learning materials

Textbooks 2 631 686 7 335 695Other learning materials 8 320 261 5 683 370

10 951 947 13 019 065

24. General expenses

Auditors remuneration 2 362 751 2 586 830Bank charges 137 969 391 882Bursaries 285 605 463 347Exam registration fees 23 001 64 153Fuel and oil 638 976 358 862IT expenses 1 599 -Insurance 2 368 205 1 958 202Internal audit fees 484 890 199 155Leasing of vehicles 449 462 587 616Other expenses 1 325 537 3 514 276Protective clothing 1 218 165 292 081SSS expenses 822 078 1 079 556Special projects expense 6 731 667 3 489 272Staff welfare 308 015 639 563Subscriptions and membership fees 1 843 215 1 506 516Training 140 605 1 669 784Travel - local 942 953 356 625

20 084 693 19 157 720

25. Auditors' remuneration

Fees 2 362 751 2 586 830

26. Cash generated from operations

Surplus 15 491 198 3 508 878Adjustments for:Depreciation and amortisation 20 811 106 21 148 281Debt impairment 19 470 771 9 398 191Movements in provisions 20 630 315 465Other non-cash items - moveable assets 471 354 (900 012)Changes in working capital:Receivables from exchange transactions (20 220 360) (275 055)Provision for doubtful debts (19 470 771) (9 398 191)Other receivables from non-exchange transactions (11 522 101) (1 415 426)Payables from exchange transactions 4 971 501 2 487 561Deferred income 6 666 280 6 276 784

16 689 608 31 146 476

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27. Commitments

Operating leases - as lessee (expense)

Minimum lease payments due - within one year 86 953 521 724 - in second to fifth year inclusive - 86 954

86 953 608 678

The operating lease relates to the leasing of 9 motor vehicles from Westbank. The lease term is 3 years with no escalationclause on all motor vehicles. The lease payments are linked with variable interest rate, therefore, contingencies are dependenton change in interest rate.

2017- Commitments

Nature of goods and / services Contractamount

Committedamount

Security services 13 475 840 2 351 400Leasing of motor vehicles 1 565 126 86 953Supply & installation of palisade 1 044 924 25 490Repairs of ablution facilities - Springs & ASDC 415 087 157 143Repairs of ablution facilities - Benoni 277 955 14 499Installation of superflex vinyl flooring - Daveyton campus 804 862 374 776Internal audit & consulting services 1 994 998 845 927Supply, delivery & installation of signages 1 262 696 898 746

20 841 488 4 754 934

2016 - Commitments

Nature of goods and / services Contractamount

Committedamount

Security services 13 475 840 7 887 695Leasing of motor vehicles 1 565 126 608 678Architectural design and engineering - resource centre 560 000 298 860Architectural design and engineering - gymnasium 560 000 298 860Roofs and gutters - springs campus 1 403 836 892 786Supply & installation of palisade 1 044 924 25 491Supply & commissioning of engineering training equipment 16 793 215 16 793 215Supply & commissioning of engineering training furniture 2 870 568 2 870 568Repairs of ablution facilities - Springs & ASDC 415 087 415 087Repairs of ablution facilities - Benoni 277 955 277 955Repairs of ablution facilities - Kwa-Thema & Brakpan 228 718 228 718Supply & delivery of student bags 1 100 000 1 100 000Supply & delivery of student diaries, pens etc 607 848 303 924Installation of superflex vinyl flooring - Daveyton campus 804 862 804 862

41 707 979 32 806 699

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28. Related parties

`

RelationshipsControlling body for TVET Colleges Department of Higher Education and TrainingJointly controlled entities Other TVET CollegesProviding grants for learneship and other training SETAsProviding bursaries to college students NSFASProviding funding for special projects NSFMembers of key management Ms HM Sibande (Principal)

Mr IM Nevhutanda (Deputy Principal - Academic) Dr MM Muswaba (Deputy Principal - CorporateServices) Mr K Mosupa (Chief Financial Officer)Ms B Sisi (Deputy Principal - Registrar)

Related party balances

Amounts included in Trade receivable (Trade Payable) regarding relatedpartiesDepartment of Higher Education & Training 17 771 101 6 249 000FP&M SETA - 747 400Merseta 209 025 2 194 762Community Learning Centres (3 021 892) (2 389 779)National Student Financail Aid Scheme (3 393 296) (342 989)Ekurhuleni West TVET College (5 031) -Coastal TVET College (450) -Mining Qualifications Authority 9 237 475 -

Related party transactions

Amounts (paid to) received from related partiesDepartment of Higher Education & Training 180 055 000 172 385 000National Student Financail Aid Scheme 36 941 568 42 779 596National Skills Fund - DSPP 15 784 484 3 065 349Ekurhuleni West TVET College - 115 000Merseta 1 146 525 2 738 227FP&M SETA 1 479 200 2 525 200CIETA 91 800 651 600Sedibeng TVET College (260 000) (260 000)Food & Beverage Manufacturing SETA - 48 000MICT Seta 824 600 -Mining Qualification Authority 13 856 212 -

Remuneration of management

Executive management

2017

Basic Salary Bonuses Medical Aid Pension OtherAllowances

Total

NameMs HM Sibande (Principal) 629 806 119 697 24 240 81 875 261 350 1 116 968Mr NI Nevhutanda (DP -Academic Affairs)

450 139 34 882 42 720 58 518 23 200 609 459

Dr MM Muswaba (DP -Corporate Services)

548 090 78 416 - 71 251 118 062 815 819

Mr K Mosupa (CFO) 949 275 - - - 96 570 1 045 845

2 577 310 232 995 66 960 211 644 499 182 3 588 091

37





Notes to the Annual Financial StatementsFigures in Rand

28. Related parties (continued)

2016

Basic Salary Bonuses Medical Aid Pension LeaveGratuity

OtherAllowances

Total

NameMs HM Sibande (Principal) 589 642 211 848 24 240 76 653 - 243 136 1 145 519Dr J Groenewald (DP -Academic Affairs)

274 285 63 645 10 500 35 657 91 837 17 639 493 563

Dr MM Muswaba (DP -Corporate Services)

499 416 42 366 - 64 924 - 107 569 714 275

Mr K Mosupa (CFO) 802 250 - - - - 802 250Mr IM Nevhutanda (ActingDP - Academic Affairs)

195 051 - 15 798 25 357 - 16 166 252 372

2 360 644 317 859 50 538 202 591 91 837 384 510 3 407 979

Dr Groenewald resigned in June 2016

Mr Nevhutanda was permanently appointed as Deputy Principal - Academic Affairs in July 2017

29. Risk management

Financial risk management

The college’s activities expose it to a variety of financial risks, namely liquidity risk, credit risk and market risk (including interestrate risk).

Liquidity risk

The college’s risk to liquidity is a result of the funds available to cover future commitments. The college manages liquidity riskthrough an ongoing review of future commitments.

Cash flow forecasts are prepared and spending is closely monitored.

Credit risk

Credit risk consists mainly of cash deposits, cash equivalents, and trade & other receivables. The college only deposits cashwith major banks with high quality credit standing and limits exposure to any one counter-party.

Receivable from exchange transactions is mainly comprise of students. Management evaluates credit risk relating to studentson an ongoing basis.

Financial assets exposed to credit risk at year end were as follows:

`

Financial instrument 2017 2016Receivables from exchange transactions 49 501 808 33 254 303Cash and cash equivalents 175 861 878 179 899 501Other financial assets 235 167 235 167Other investments 103 481 103 481

Market risk

Interest rate risk

As the college has no significant interest-bearing assets, the college’s income and operating cash flows are substantiallyindependent of changes in market interest rates.

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30. Changes in accounting policy

The annual financial statements have been prepared in accordance with Standards of Generally Recognised AccountingPractice on a basis consistent with the prior year except for the adoption of the following change in accounting policy.

Persal funding

During the year, the college changed its accounting policy with respect to the treatment of persal funding. The funding waspreviously recognised as service was rendered. The college now recognise full persal funding on the receipt of allocation letterand the funding is subsequently reduced with management services. The main reason for the change is to provide a morereliable information about the effects of transactions and other events about the financial statements of the college.

The aggregate effect of the changes in accounting policy on the annual financial statements for the year ended 31 December2016 & 2017 is as follows:

Statement of Financial Performance

Persal fundingPreviously stated 138 893 299 131 649 461Adjustment 7 757 701 8 167 539

146 651 000 139 817 000

DHET management feesPreviously stated 138 893 299 131 649 461Adjustment - 8 167 539

138 893 299 139 817 000

31. Change in estimate

Property, plant and equipment

The useful life of certain machinery & equipment were estimated in 2016 to be 3 - 5 years. In the current period managementhave revised their estimate to 3 - 6 years. The effect of this revision has decreased the depreciation charges for the current andfuture periods by R114 319

The useful life of certain furniture & fitting were estimated in 2016 to be 3 - 5 years. In the current period management haverevised their estimate to 3- 4 years. The effect of this revision has increased the depreciation charges for the current andfuture periods by R 53 579

The useful life of certain motor vehicles were estimated in 2016 to be 5 years. In the current period management have revisedtheir estimate to 3 - 4 years. The effect of this revision has increased the depreciation charges for the current and futureperiods by R 227 195

The useful life of certain office equipment was estimated in 2016 to be 3 - 5 years. In the current period management haverevised their estimate to 3 - 6 years. The effect of this revision has decreased the depreciation charges for the current andfuture periods by R 28 821

The useful life of certain computer equipment was estimated in 2016 to be 3 - 5 years. In the current period management haverevised their estimate to 3 - 6 years. The effect of this revision has decreased the depreciation charges for the current andfuture periods by R 761 850

32. Contingencies

Litigation is in the process against the college, the litigation relates to a motor accident involving college's employee. The thirdparties are seeking damages of R 222 416. The college's lawyers and management consider the likelihood of the actionagainst the college being successful as unlikely

39




PART E

CONCLUSION1. CAMPUSCONTACT

DETAILS2. ABBREVIATIONSAND

ACRONYMS3. NOTES


HEADOFFICESamNgemaRoad

Kwa-Thema,Springs

PrivateBagX52,Springs1560

Tel:+27(0)117306600

Fax:+27(0)117369909

Email: [email protected]

Website:www.eec.edu.za

ARTISANANDSKILLSDEVELOPMENTCENTRE

10ArgonStreet

Fulcrum,Springs


Tel:+27(0)117306600

Fax:+27(0)117369909



BENONICAMPUS50O’ReillyMerryStreet

Northmead,Benoni

PrivateBagX004Benoni1500

Tel:+27(0)117306600

Fax:+27(0)114253439



BRAKPANCAMPUS98VictoriaAvenue

Brakpan

PrivateBagX10,Brakpan1540

Tel:+27(0)117306600

Fax:+27(0)117409188

Email:[email protected]


DAVEYTONCAMPUSHealdStreet

Daveyton

PrivateBagX01,Daveyton1500

Tel:+27(0)117306600

Fax:+27(0)4264091



KWA-THEMACAMPUSSamNgemaRoad

Kwa-Thema,Springs


Tel:+27(0)117306600

Fax:+27(0)117366408



SPRINGSCAMPUSPlantationRoad

Springs


Tel:+27(0)117306600

Fax:+27(0)113626182



CAMPUS CONTACT DETAILS


ADTTT Artisan Development Technical Task TeamAFS Annual Financial StatementsAG Auditor- GeneralCA Collective AgreementCC Close CorporationCD Chief DirectorCEO Chief Executive OfficerCEPD Centre for Education Policy DevelopmentCETA Construction Education and Training AuthorityCFO Chief Financial OfficerCHE Council of Higher EducationCOSE Collaboration for Occupational Skills ExcellenceCPIX Consumer Price IndexDBE Department of Basic EducationDDG Deputy Director-GeneralDG Director-GeneralDHET Department of Higher Education and TrainingDIRCO Department of International Relations and CooperationDST Department of Science and TechnologyDTI Department of Trade and IndustryELRC Education Labour Relations CouncilETQA Education and Training Quality AssuranceEXCO Executive CouncilTVET Technical and Vocational Education and TrainingTVETMIS Technical and Vocational Education and Training Management Information SystemFMS&G Financial Management Systems and GuidelinesTVETCBU Technical and Vocational Education and Training Colleges Bargaining UnitGENFETQA General and Further Education and Training Quality AssuranceGETC General Education and Training CertificateGIS Geographical Information SystemGITO Government Information Technology OfficeGPSSBC General Public Service Sector Bargaining CouncilHE Higher EducationHEI Higher Education InstitutionsHESA Higher Education South AfricaHIV/Aids Human Immunodeficiency Virus / Acquired Immunodeficiency SyndromeHRD Human Resource DevelopmentHRDSA Human Resource Development Strategy for South AfricaHRMIS Human Resource Management Information SystemICASS Internal Continuous AssessmentICT Information and Communication TechnologyINDLELA Institute for the National Development of Learnerships, Employment skills and Labour

AssessmentsIPAP Industrial Policy Action Plan

ABBREVIATIONS / ACRONYMS


LAN Local Area NetworkMIS Management Information SystemMTSF Medium Term Strategic FrameworkNAMB National Artisan Moderation BodyNASCA National Senior Certificate for AdultsNATED National Accredited Technical DiplomaNC(V) National Certificate (Vocational)NGP New Growth PathNIPF National Industrial Policy FrameworkNQF National Qualifications FrameworkNRF National Research FoundationNSA National Skills AuthorityNSDSIII National Skills Development Strategy IIINSF National Skills FundNSFDIS National Skills Fund Disbursement Information SystemNSF-FET National Norms and Standards for funding Further Education and Training CollegesNSFAS National Student Financial Aid SchemeOECD Organisation for Economic Cooperation and DevelopmentOFO Organising Framework for OccupationsPCs Personal ComputersPERSAL Personnel Salary SystemPIVOTAL Professional, Vocational and Technical, as well as Academic Learning ProgrammesPME Performance Management and EvaluationPQM Programme Qualification MixQCTO Quality Council for Trades and OccupationsSACE South African Council of EducatorsSADC Southern African Development CommunitySAIDE South African Institute of Distance EducationSAQA South African Qualifications AuthoritySARS South African Revenue ServiceSDA Skills Development Act (No. 97 of 1998)SDL Skills Development LevySETA Sector Education and Training AuthoritySIC Standard Industrial ClassificationSITA Sector Skills PlanSSP Sector Skills PlanSRC Student Representative CouncilSSS Student Support ServicesUN United NationsUNESCO United Nations Educational, Scientific and Cultural OrganisationVCET Vocational and Continuing Education and TrainingVPN Virtual Private NetworkWAN Wide Area NetworkWBE Work-based Experience

ABBREVIATIONS / ACRONYMS


NOTES

ARTISAN AND SKILLS DEVELOPMENT CENTRE

10 Argon StreetFulcrum, Springs

Private Bag X52, Springs 1560Tel: +27 (0) 11 730 6600Fax: +27 (0) 11 736 9909Email: [email protected]

Website: www.eec.edu.za

BRAKPAN CAMPUS98 Victoria Avenue

BrakpanPrivate Bag X10, Brakpan 1540

Tel: +27 (0) 11 730 6600Fax: +27 (0) 11 740 9188 Email: [email protected]


KWA-THEMA CAMPUSSam Ngema Road

Kwa-Thema, SpringsPrivate Bag X79, Springs 1560

Tel: +27 (0) 11 730 6600Fax: +27 (0) 11 736 6408Email: [email protected]


HEAD OFFICESam Ngema Road

Kwa-Thema, SpringsPrivate Bag X52, Springs 1560



BENONI CAMPUS50 O’Reilly Merry Street

Northmead, BenoniPrivate Bag X004 Benoni 1500



DAVEYTON CAMPUSHeald Street

DaveytonPrivate Bag X01, Daveyton 1500

Tel: +27 (0) 11 730 6600Fax: +27 (0) 426 4091

Email: [email protected]: www.eec.edu.za

SPRINGS CAMPUSPlantation Road

SpringsPrivate Bag X21, Springs 1560



“committed to excellence” report 2017.pdfmain corporate identity: as our mission statement...

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