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Ministers of the Word, Deacons and Pastors in Placement

Annual Report to Presbytery on MinistryPlease save the template file with your name eg <year>_Annual_Report_<lastname>_<firstname>.

Minister’s name [Your name]

Name of placement

Date placement commenced Placement start date

Ministry Position/Role

Date of this Report [Report Date]

Working with Children Check & Police Check WWCC number: WWCC Expiry Date: WWCC Expiry Date

Police Check Valid From: Police Check Valid From

Comments or additional details

Helpful reminders for the Presbytery, eg. part-time, final year, etc.

Please see the PRIVACY NOTICE on p.2 below.

Please return your completed Annual Report as a Word .DOC or .PDF to the Pastoral Relations Committee Administrator

ANNUAL REPORTING TO PRESBYTERY ON THE EXERCISE OF MINISTRY Uniting Church Regulation 2.2.1 describes the ‘Duties of a Minister’ and requires every minister to “report annually to the Presbytery … on the ways in which the duties of a Minister as prescribed in [the] Regulations … are being exercised.” While each ministry may focus on some duties more than on others, the Regulation, alongside the Ordination and Induction vows, provides a general overview of what ministers need to attend to in order to engage in a wholistic, fulfilling and effective ministry vocation.

Healthy accountability and collegiate support help to sustain vitality in ministry. Ministers gain insight through

professional supervision and continuing education ministry support groups retreats with ministry colleagues Ethical Ministry workshops Life and Witness consultations

among many other things. The Annual Report is an important part of that accountability and support system if it is used creatively.

The following Annual Reporting template is based on the stated ‘duties’ of ministry, but open to reflection on experience. The more (relevant) detail you provide, the more insight you and your placement and Presbytery will gain into the realities and opportunities of ministry in this place. It has been approved by the Pastoral Relations Committee for use by all ministers and pastors in placement.

This Annual Report format IS NOT:

a check list to see whether you have been working hard enough a comparison of ministers in order to judge their effectiveness

This Annual Report IS:

a tool based on the stated expectations of anyone in a ministry placement (i.e. the Regulations, Ordination and Induction vows)

a chance to look back at your diary, observe and reflect on the ministry you have exercised and discern the fruit of your labour

an opportunity to collaborate with your lay leaders to fill in numbers and statistics, and to review the previous year’s activity

a source of useful information to engage in conversation with your Supervisor, a Presbytery Minister or member of PRC on what is needed at this time to enhance your ministry practice

a way for the Presbytery to observe and quantify significant differences in workload, needs or outcomes across the region and to think missionally about the implications

a resource for regional ministry groups for mutual encouragement, support and problem-solving

a source of solid information for Vital Ministry appraisal processes a chance to gain insight through recollection and reflection which will

assist with discernment of future priorities.

PRIVACY NOTICE

Please note that your Annual Report is not ‘PRIVATE’ and should not contain information of a highly personal or confidential nature.

While distribution is normally very limited, you should treat this as a useful public document. Regional Pastors may be invited to discuss each other’s reports for collegiate reasons. We encourage you to submit your Annual Report to your Church Council as part of your

reporting to your placement. It could be offered to a JNC as a detailed account of what your ministry involves.

If you have confidential or personal matters to report, please do not include these in the Annual Report, but speak directly to a Presbytery Minister, Presbytery Chairperson or Convenor of PRC.

I have read this page and understand the PRIVACY NOTICE: YES NO (delete one and initials here: INITIALS: )

Principal Ministry ActivitiesThe following themes for evaluation are derived from UCA Regulation 2.2.1 on the Duties of a Minister. See attachment. Re-read this now as you begin your report. Referring to your past year’s diary, please list and briefly describe your ministry activities through the year. Consider the following areas and feel free to add others. Your comments will be helpful to the Presbytery in understanding the shape of your ministry placement.

How do you express your calling to guide, instruct, teach and equip people for ministry? (2.2.1 a. v)List your activities as a teacher, guide, trainer, equipper for ministry, eg. Bible studies, CEDAL/ PTH courses, Youthcare CRE etc

Where do you serve in the community, especially among the hurt & marginalized? (2.2.1 a. viii)

How do you express commitment to the Covenant, serving both First and Second peoples? (Induction Q.4)

1. Community care or local justice issues

2. Indigenous issues including covenanting

3. Charity, development, or service organisations

4. Other

How do you identify, encourage and nurture candidates for discipleship and ministry? (2.2.1 a. v,vi)

1. Baptism (numbers, age range)

2. Confirmation (or similar training for discipleship, ministry and commitment)

3. Inviting people to consider Specified Ministries (inc. POD, ministry, preaching, youth)

4. Other (eg. Church Councillors, small group leaders, elders)

Who have you found and encouraged this year? Please try to specify numbers and note any relevant details or strategies in each area.

Pastoral oversight, counselling (2.2.1 a. vii)Include a description of your overall pastoral strategy. What numbers come under your pastoral oversight – including non-congregational activities?

1. Describe your pastoral strategy: visiting, hospital, café crawling, small groups, etc?

2. Who shares in pastoral ministry? (Elders, carers, chaplains… )

3. How do you measure the effectiveness of your strategy? Is it working?

Have you pioneered new expressions of the gospel and encouraged effective ways of fulfilling the mission of the Church? (2.2.1 a. xii) Describe your ministry as an innovator in mission and community building

1. New mission projects in planning 2. Projects underway 3. Comments on the results so far?

How are you a witness in the community to the gospel of Jesus Christ? (2.2.1 a. iv)Describe how you share the gospel with people outside the regular church community.

Other activities in the community Where do you personally connect with the community? eg. Youthcare, sports teams, Rotary, CWA, cultural group, language school, environmental group, local Council, school P&C, etc.

Presbytery of Western AustraliaAre you careful and attentive to administrative responsibilities? (2.2.1 a. ix)Please make helpful comments on the following, preferably with the assistance of your Church Secretary

Do you keep an effective Diary? In what format? Can you recover appointments from years past?

Do you and your church office keep your Baptism, Marriage and Funeral Registers up to date?

Do you have adequate office support and equipment in your placement? Describe.

Is there a current Congregational Directory?

Who keeps records of your Annual leave, Study leave and Sick leave? Are these records up to date?

In what form and how often do you report to the Church Council or other appointing Body?

How do you communicate the wider church’s concerns (eg. Presbytery, Synod, mission activities and contemporary issues?)

Travel: Do you have to travel long distances to exercise your ministry? Are you driving safely and responsibly? Speeding tickets?

Do you spend a lot of time cleaning and setting up chairs? Please comment:

Name Annual Report Date 6

Presbytery of Western Australia

WorshipDescribe your ministry as a leader of worship, including the range of styles, frequency of worship and sacraments, range of people responsible for leading services, preaching, etc. Where it may be helpful, add information that is not covered in the form of the questions below. (2.2.1 a. i, ii, iii, iv, v, x, xii; 2.2.1 b.)It may help to refer back to your Preaching Plan for the past year as a reminder of particular events in the calendar.

Worship SummaryRegular Services Specify day of week and time:

Frequency (e.g. week, month)

Average Attend.

Style or focus

Comm-union?

Led byyourself

Led byothers

Observations or Comments?

Example: Sunday at: 9 am weekly 50 Traditional/

contemporary monthly Y Y worship team roster for prayer, readings, music; lay preacher once a month

Sunday at: am

Sunday at: pm

Other worship?

Other worship?

Other worship?

Other Worship Leaders Lay Preachers, retired ministers, other preachers(please list names)


Presbytery of Western AustraliaLay Leaders who regularly or occasionally assist in worship

Guest Speakers in the past year(and organisation represented?)

Other Worship Activities and Events Pastoral services for the year: Blessings Baptisms Confirmations Marriages FuneralsInclude brief comment, including the number of services and any relevant comment or helpful extra information

Special Services Event Place Shared with Date Attendance(eg. Anzac, Education Week, NAIDOC, blessing of animals, Week of Prayer)

Describe your participation in other regular services (eg. Nursing home service, Messy Church)

The Wider Church


Presbytery of Western Australia“Will you take part in the work of this presbytery and other councils of the Uniting Church, and will you share in the life and witness of the wider Church?” (Induction Q.5; (2.2.1 a. x, xii)

How much time do you contribute to the wider work of the Uniting Church, including Presbytery, Synod and Assembly? Are you able to make this contribution an important and effective use of your time? Do you have hidden, untapped gifts or experience which could be better used for the life and witness of the church?

PresbyteryPlease give details. Add or alter to fit the structure of your Presbytery

What is the pattern of your attendance and contribution to the Presbytery Council? to your Regional Gatherings?

to active participation in Presbytery committees or task groups?

your participation on JNCs your participation in Life and Witness consultations Ordinations and Inductions? Other participation:

Other ministry activitiesSynod, Assembly, etc.



Governance and OversightHow do you share in the practical and strategic life of your placement? (2.2.1 a. ix, x, xii) Describe your governance and administration (adjust to suit your situation)

Frequency of meetings

Number of members

Meeting time

Comment on the effectiveness of this meeting: format, structure, purpose and capacity to deliver oversight and to manage change

Church Council meetings

Congregational meetings

Elders / Pastoral Carers

Strategic Planning

Others: finance, property, mission, youth, etc. (list)

Other:



Continuing Education How have you enhanced your own gifts for ministry this year and what is your plan for the future? Describe whether formal coursework, self-guided study, ongoing program, etc.

Area of study, program or course description Date Duration Reason for this study; what have you learned or do you hope to learn?

Reporting Year

This Year (intention)

3-5 year plan (intention)

Your Comments:

How has this helped me? What learnings could you share / teach to colleagues, congregation, others? What further learning needs does it point to?



Professional Development This includes training or learning which is a requirement of your role.

Ethical Ministry (two workshops annually)

Semester 1: Y / N Semester 2: Y / N

Safe Church (every 3 years) Last attended:

Other: (e.g. First Aid, Disaster response, etc.)

Other Church sponsored or required workshops, seminars, training: (eg. Synod or Assembly orientation)

Do you have professional competencies, qualifications or memberships from a prior career? What would be needed for you to retain currency or competency in this field? Would you be able to find work in that field if you found yourself without a full-time ministry placement?



Discipline and Self-CareProfessional Supervision How are you using Supervision to enhance and develop your own ministry practice? Describe how this arrangement is meeting your needs and what changing supervision needs you foresee for the next 1-3 years.

Type of Supervision (e.g. group, peer, personal)

Your Comments: Is this form of supervision effective for you at this time? When and why would you consider changing supervisor or supervision style?

Record of sessions attended Frequency: Your Comments:

Please include your Professional Supervision Statement as an attachment to this report.

See last page..

Ministry Retreatparticipating in a Presbytery/Synod -led or other retreat for spiritual renewal.

Attendance (days) Your Comments:



Other Self-Care(See the Code of Ethics and Ministry Practice)

On a scale of 1-10, how well do you believe you are caring for yourself, in attending to your personal and family needs and responsibilities?

1 = poorly, 10 = very well.

Remember this is not a PRIVATE document. This page is meant as a general self-check. If you wish to share or discuss more detailed personal information including health issues, please speak directly to the Presbytery Minister, Presbytery Chair or PRC Convenor.

Body: How well are you attending to your physical and mental wellbeing? Add points for exercise, diet, regular medical checks, etc. Subtract points for self-medication or lack of exercise, etc.

x /10

Your Comments:

Mind: Do you engage mentally with the wider world? Do you pursue interests beyond the church? Do you read the papers, write a blog, keep up an academic pursuit, learn a language?

x /10

Soul: How is your personal spiritual and prayer life? Are you feeling emotionally stable, balanced, whole? Are you at peace with reality, even when you don’t like it much?

x /10

Relationships: Who are your networks of family and friends outside the placement? Are you mutually supporting and loving each other? Are there people you are ignoring or neglecting?

x /10


That’s it for this year! Give yourself a pat on the back. If you would like to talk about your report with a Presbytery Minister please contact them for a free coffee and a listening ear.

DON’T FORGET: check your spelling then email the whole thing to the Pastoral Relations Committee Administrator.

Signature: ____________________________________

Date: _________________


REGULATIONS OF THE UNITING CHURCH IN AUSTRALIA (2015)

DUTIES OF A MINISTER 2.2.1 (a) Within the ministry of the whole Church, Jesus Christ calls men and

women to proclamation of the gospel in word and deed through the ministry of the Word and the ministry of Deacon. This calling is exercised by:

(i) preaching of the Word;(ii) presiding at the celebration of the sacraments;(iii) providing for other persons to preside at worship and/or

preach within the pastoral charge in which the Minister is in placement;

(iv) witnessing in the community to the gospel of Jesus Christ;(v) guiding and instructing the members of the Church and

equipping them for their ministry in the community;(vi) nurturing candidates for baptism and confirmation;(vii) pastoral oversight and counsel wherever needed;(viii) serving in the community, especially among those who are

hurt, disadvantaged, oppressed or marginalized;(ix) careful attention to administrative responsibilities;(x) due observance of the discipline of the Church;(xi) the enhancement of the Minister’s own gifts for the work of

ministry;(xii) pioneering new expressions of the gospel and encouraging

effective ways of fulfilling the mission of the Church.

(b) Every Minister shall participate fully and regularly in the public worship of God and the mission and fellowship of the Congregation with which the Minister is enrolled (See Reg. 2.9.3).

(c) Every Minister shall report annually to the Presbytery with which the Minister is enrolled on the ways in which the duties of a Minister as prescribed in Regulations 2.2.1(a) and (b) are being exercised.

THE SERVICE OF INDUCTION: QUESTIONS TO THE MINISTER

Do you confess anew Jesus Christ as Lord? I do.

Do you embrace the faith and unity of the holy, catholic and apostolic Church, as set forth in the scriptures of the Old and New Testaments, expressed in the Apostles’ and Nicene Creedsand described in the Basis of Union? I do.

Do you accept the discipline of the Uniting Churchand the oversight of this presbytery? I do.

Do you affirm and commit yourself to the covenant made between the Uniting Aboriginal and Islander Christian Congress and the Uniting Church and accept the obligation to serve both First and Second peoples? I do.

Will you take part in the work of this presbyteryand other councils of the Uniting Church,and will you share in the life and witness of the wider Church? I will.

CODE OF ETHICS AND MINISTRY PRACTICE


https://assembly.uca.org.au/images/stories/Regulations/2012/A5_-Code_of_Ethics-2010-UPDATED-and-_CORRECTED-2012.pdf


Report on Professional Supervision Please ask your Supervisor to complete this Report on Professional Supervision and return it to the Presbytery PRC with your Annual Report on Ministry.To be completed annually by minister and supervisor. Where more than one supervisor has been consulted, please obtain a report from each. Forms are to be returned to the Secretary of the PRC.

Name of Minister

Name and qualifications of Supervisor:

Supervisor’s business or organization:

Supervisor’s declaration:

I have held sessions of professional ministry supervision

of approximately hours duration with the minister named above

during the twelve months prior to this date.

Signed (Supervisor)

Date

Signed (Minister)

Date

Please return your completed Supervision Statement as a Word .DOC or .PDF to the PRC Administrator [email protected]


mailto:[email protected]

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