annual report - pdf.usaid.gov

ANNUAL REPORT

OCTOBER 2012 – SEPTEMBER 2013

October 2013

This publication was produced for review by the United States Agency for International Development. It was prepared by Chemonics International Inc.

Cover photo: IMACS Lobster growout cages in southeast Lombok

INDONESIA MARINE AND CLIMATE SUPPORT (IMACS) PROJECT

ANNUAL REPORT

OCTOBER 2012 - SEPTEMBER 2013

Contract No. AID-EEP-I-00-06-00013 Task Order No. AID497-TO-11-00003

October 2013

The author’s views expressed in this publication do not necessarily reflect the views of the United States Agency for International Development or the United States Government.

USAID IMACS ANNUAL REPORT FY 2013 1

Contents EXECUTIVE SUMMARY ......................................................................................... 2

RINGKASAN EKSEKUTIF ...................................................................................... 4 ACRONYMS AND GLOSSARY .............................................................................. 6 Introduction ............................................................................................................. 1

Contractual Achievements .................................................................................... 2

Summary of Result and Achievement ..................................................................... 4

Contract Deliverables Completed During the Year ................................................... 4

Progress Highlights For The Year ............................................................................ 4

Other Significant Deliverables ................................................................................ 5

Project Operations ............................................................................................... 6

Personnel Summary .............................................................................................. 7

Progress Toward Indicator .................................................................................... 14

Task 1: Institutional Development of the MMAF .................................................... 15

Task 2: Sustainable Fisheries Management ........................................................... 22

Task 3: Coastal community resilience and climate change adaptation ...................... 35

Task 4: Program Integration, Coordination and Administrative Support ................... 41

Small Grants ...................................................................................................... 45

Overview of 2013 .................................................................................................. 46

Prime Indicators ................................................................................................. 46

Challenges and Lessons Learned .......................................................................... 46

Task 1: Challenges and Lessons Learned ............................................................... 47




Small Grants Challenges and Lessons Learned ....................................................... 48

Phasing out / Project exit strategy ......................................................................... 48

2 USAID IMACS ANNUAL REPORT FY 2013

EXECUTIVE SUMMARY This report summarizes the progress of the IMACS project to date with the major focus on

what was achieved between October 2012 and the end of September 2013. It

comprehensively describes the work of each IMACS Task and how the Tasks intertwine and

work together with IMACS MRP partner agencies, subcontractors and the Ministry of Marine

Affairs and Fisheries (MMAF). Around 80% of all “life of project” target indicators have

been achieved and considerable additional activities have been undertaken in-line with the

contract objectives and the needs of MMAF. Throughout the report, collaboration with

MMAF is evident and the fact that MMAF made an official request to USAID for additional

support from IMACS to help in the development of the Ministry’s 2015 – 2019 strategic plan

indicates the value MMAF puts on the work of IMACS.

Task 1: Institutional development of the MMAF Task 1 continued to provide support to MMAF primarily in the fields of policy, international

treaties and conventions, laws, improved fisheries data management and capacity building.

Working closely with all Tasks, Task 1 focused on fisheries data analysis, drafting

Indonesia’s national ocean policy, international treaties and commissions dealing with

straddling fish stocks, MMAF bureaucracy reform, institutionalization of training modules,

entreprise databases, MMAF internal IT communications, baseline survey design of public

service reform and strategic recommendations to the Ministry. During the past year, Task 1

caught up on delayed activities with only one activity still behind schedule. Along with all

“life of project” activities, Task 1 will be fully completed within the next six months.

Task 2: Sustainable fisheries management Task 2 is assisting MMAF in applying the ecosystem approach to fisheries management

(EAFM) to maintain fisheries, fish stocks, and ecosystems. Task 2, with the support of Task 1

and 3, NOAA and other partners, continues helping MMAF to put mechanisms in place to

fulfill these requirements. In addition, a large part of the Task 2 portfolio is about

collaborative data collection, and coordination among fishers, fish traders, and government

officials (public-private partnerships). Focus areas this reporting period have included

“rights-based fisheries management”, “on-board-observers”, fisheries statistics, fishing

logbooks, GIS, enterprise data bases, public private partnerships, small tuna industries, small

pelagic fisheries, blue swimming crab fisheries, MSC certification, data collection, fisheries

management committees, fisheries data entry tool (I-FISH), data poor stock assessment,

abating IUU fishing, port state measures, community surveillance (POSMASWAS), small

scale vessel monitoring systems (VMS), seafood safety, quality control and sustainable

fisheries messaging. Task 2 is on target to achieving all goals before the contract end date.

Task 3: Coastal community resilience and climate change adaptation Task 3 supports MMAF as they address climate change (CC) adaptation and mitigation. This

work is multifaceted and includes: review, analysis, and improvement of governance

measures related to climate change; capacity building of MMAF officials; design and

implementation of training programs related to climate change adaptation and mitigation;

development of new and improved methods in regards to adapting to climate change issues;

and assisting government and community leaders develop proactive policies and mechanisms

related to climate change. Expert assistance is gained from IMACS subcontractor the

University of Rhode Island- Coastal Research Center (CRC-URI) with additional support

coming from the IMACS small grants section. The I-CATCH vulnerability and adaption tool

has now been implemented in more the 65 villages and is being used by MMAF outside the

IMACS project sites. District administrations are increasingly committing resources to follow


up on the I-CATCH recommendations. Some of the activities Task 3 concentrated on this

reporting period were: offsetting negative climate change impacts via improved seaweed

farming; coastal community resilience; ecosystem health and resilience; strengthening social

networks; climate change and disaster risk reduction public awareness campaigns; and

MBAPI training modules. Task 3 is behind schedule in one ambitious target to reach out to

10,000 people through public awareness campaigns, but with the support of the Task 4

communications team, Task 3 will achieve this target along with all others within the next six

months.

Task 4: Program integration, coordination and administrative support Task 4 directs cross-cutting activity that links MMAF, IMACS, and other partner

organizations focusing on fisheries management and climate change issues. There are several

issues that comprise the central work of Task 4. In this reporting year, in addition to recurring

activities, such as preparing newsletters and snapshots, assisting and coordinating

development of quarterly and annual reports, and liaison with MRP Partners (MMAF,

MPAG, WCS, etc.), Task 4 also worked in close coordination with other tasks, on specific

subjects such as; development of a framework for integrated monitoring of project activities;

preparation of evidence-based documentation for an upcoming internal USAID audit;

development of public awareness campaigns on climate change adaptation issues; assistance

to the small grant team to establish improved monitoring and evaluation mechanisms;

improved design templates for all IMACS publication materials; and, assistance to PUSKITA

to improve and develop design, content and appearance of their website. Task 4 is slightly

behind schedule on delivering public awareness campaigns, but has developed a strategic

solution, which will be implemented over the next two quarters of the project.

Small grants At the close of the reporting year, 26 RFA 001 small grants had been awarded (funded at

$25,000 or less). 24 of these were finalized and signed during the reporting period (two were

awarded in the previous year). Of the 26 total grants, 21 were under active implementation at

the close of the reporting period, and five had been completed. With respect to larger grants

(RFA 002 through RFA 025, ranging from ~$45,000 to ~$95,000), at the close of the year, 13

larger grants had been signed, and four were being finalized, and by late October 2013,

IMACS will have 17 larger grants under active implementation The new, larger grants are

distributed across the IMACS Tasks as follows: Task 1 has one award valued at $84,306;

Task 2 has 10 awards valued at $653,867; Task 3 has three awards valued at $129,991; and

Task 4 has three awards at $233,457.


RINGKASAN EKSEKUTIF Laporan ini merupakan ringkasan kemajuan proyek IMACS sampai saat ini terutama pada

kurun waktu antara Oktober 2012 sampai dengan akhir September 2013. Laporan ini secara

komprehensif menyampaikan capaian setiap Gugus Tugas (Task) dan bagaimana mereka

bekerjasama dengan mitra MRP, subkontraktor dan pihak Kementerian Kelautan dan

Perikanan (KKP). Kurang lebih 80% indikator pencapaian target proyek telah tercapai,

termasuk beberapa aktivitas tambahan yang sejalan dengan kegiatan proyek maupun

berdasarkan kebutuhan KKP. Dalam laporan ini terlihat jelas penghargaan dan kerjasama

yang baik dengan KKP termasuk adanya permintaan resmi kepada USAID agar IMACS

dapat membantu mereka dalam upaya penyusunan Rencana Strategis KKP untuk 2015 –

2019.

Gugus Tugas 1: Pengembangan Institusi KKP

Gugus Tugas – 1 melanjutkan dukungan kepada KKP terutama pada bidang-bidang

kebijakan, perjanjian internasional dan konvensi, hukum, penyempurnaan pengelolaan data

perikanan dan pengembangan kapasitas. Gugus tugas ini bekerjasama dengan gugus tugas

lainnya fokus untuk menangani berbagai hal seperti: analisis data perikanan, penyusunann

draf kebijakan kelautan nasional, berbagai perjanjian internasional terkait dengan stok ikan

yang beruaya jauh atau berpindah, pelaksanaan reformasi birokrasi di KKP, institusionalisasi

modul-modul pelatihan, penyusunan basis data hasil penelitian, teknologi komunikasi

internal, survey kondisi awal layanan masyarakat untuk reformasi birokrasi dan rekomendasi

strategis bagi kementerian. Tahun ketiga ini, IMACS berhasil menyelesaikan tugas-tugas

yang tadinya tertunda pada tahun-tahunb sebelumnya, kecuali hal. Bersama dengan

keseluruhan aktifitas proyek lainnya, gugus tugas 1 akan menyelesaikan seluruh tugas

tersebut dalam waktu enam bulan ke depan.

Gugus Tugas 2: Pengelolaan Perikanan Berkelanjutan

Gugus Tugas 2 membantu KKP mengimplementasikan Pendekatan Ekosistem untuk

Pengelolaan Perikanan untuk menjaga keberlanjutan perikanan, stok ikan dan lingkungan

hidupnya. Gugus tugas ini mendapat dukungan dari gugus tugas 1 dan 3, NOAA dan juga

beberapa mitra lainnya, terus menerus membantu KKP menetapkan mekanisme kerja untuk

memenuhi kebutuhan implementasi konsep tersebut di atas. Sebagai tambahan, sebagian

besar pekerjaan gugus tugas 2 adalah kerjasama dalam pengumpulan data, kerjasama diantara

para nelayan, pedagang ikan/produk ikan, dan pegawai pemerintahan (kemitraan pemerintah

– swasta). Fokus pelaporan pada tahun ini termasuk pengelolaan perikanan berdasarkan hak

(rights-based), pemantau di atau kapal, statistic perikanan, logbook kapal ikan, system

informasi geografi, basis data penelitian, kemitraan pemerintah – swasta, perusahaan kecil di

bidang tuna, perikanan pelagis kecil, perikanan rajungan, sertifikasi MSC, pengumpulan data,

komite pengelola data perikanan, alat pemasukan data perikanan (I-FISH), metode kajian

stok ikan dengan data minimal, menangani penangkapan ikan yang melanggar aturan,

pengawasan masyarakat (POKMASWAS). Sistem pemantauan kapal skala kecil (VMS),

kesehatan pangan, pengendalian mutu dan keberlanjutan sumberdaya ikan. Gugus Tugas 2

dalam proses menyelesaikan keseluruhan tugas dan akan mencapai target sebelum proyek

berakhir.

Gugus Tugas 3: Kelentingan Komunitas Pesisir dan Adaptasi Perubahan Iklim

Gugus Tugas 3 mendukung KKP untuk menangani isu adaptasi dan mitigasi perubahan iklim.

Pekerjaan yang dilakukan sangat beragam termasuk mengkaji, analisis, dan menyempurnakan

aksi dan tindakan pemerintah terkait perubahan iklim, peningkatan kapasitas Pegawai KKP,

desain dan implementasi program-program pelatihan, membantu pemerintah dan pemuka


masyarakat untuk menyusun kebijakan proaktif dan mekanisme penangan perubahan iklim.

Bantuan keahlian diperoleh melalui the University of Rhode Island- Coastal Research Center

(CRC-URI) dan kegiatan yang dikelola oleh tim Hibah Kecil. Alat untuk menyusun analisis

kerentanan, I-CATCH, telah diimplementasikan di lebih dari 65 desa dan saat ini mulai

digunakan oleh KKP di desa-desa binaan mereka sendiri. Pemerintah daerah kabupaten/kota

serta propinsi mulai mengalokasikan anggaran belanja daerahnya untuk mendukung

pelaksanaan berbagai kegiatan sebagai hasil rekomendasi masyarakat melalui I-CATCH.

Beberapa kegiatan yang telah dilakukan pada periode pelaporan ini adalah mengurangi

dampak negative perubahan iklim melalui perbaikan pengusahaan rumput laut, perbaikan

daya lenting masyarakat pesisir, kesehatan masyarakat, penguatan jejaring social, kampanye

publik mengenai perubahan iklim dan resiko bencana, dan penyusunan modul pelatihan. Ada

satu target yang belum tercapai yaitu meningkatkan kesadaran 10.000 masyarakat mengenai

perubahan iklim dan resiko bencana melalui kampanye public. Namun memasuki tahun ke

empat, bersama dukungan Gugus Tugas 4, hal ini akan dipenuhi dan dicapai targetnya dalam

waktu 6 bulan.

Gugus Tugas 4: Integrasi Program, Dukungan Koordinasi dan Administrasi

Gugus Tugas 4 memberikan arahan terhadap berbagai aktifitas yang menghubungkan KKP,

IMACS dan mitra lainnya dalam pengelolaan perikanan dan isu-isu perubahan iklim.

Terdapat beberapa isu yang menjadi pusat kegiatan dan aktifitas gugus tugas ini. Pada masa

pelaporan ini, selain aktifitas rutin dan berlanjut seperti pembuatan newsletter dan snapshots,

membantu dan mengkoordinisasikan pelaporan tiap kuartal dan laporan tahunan, serta

menjalin komunikasi dengan para mitra MRP (KKP, MPAG, WCS, dll), Gugus Tugas 4 juga

bekerjasama erat dengan gugus tugas lainnya untuk hal-hal tertentu seperti: penyusunan

kerangka kerja pemantauan yang terintegrasi untuk kegiatan proyek, penyiapan dokumentasi

pembuktian seluruh hasil capaian proyek untuk kebutuhan audit internal USAID, penyusunan

konsep dan rencana aksi kampanye publik untuk isu adaptasi perubahan iklim, bantuan pada

tim Hibah Kecil untuk menyempurnakan mekanisme pemantauan dan evaluasi, memperbaiki

desain baku untuk seluruh materi publikasi IMACS, dan membantu PUSKITA untuk

memperbaiki sekaligus menyusun ulang desain, isi dan penampilan website mereka. Gugus

Tugas 4 agak terlambat dalam mencapai target kampanye penyadaran public, tetapi telah

berhasil menyusun langkah-langkah strategis untuk diimplementasikan dalam 6 bulan

mendatang.

Hibah Kecil

Menjelang akhir tahun pelaporan, terdapat 26 hibah kecil RFA 001 yang memperoleh dana

hibah sebesar US$ 25,000 atau kurang. 24 diantaranya diproses dan diberi pendanaannya

tahun ini sedangkan yang 2 lagi telah diperoleh sejak tahun ke dua. Saat ini 21 penerima

hibah masih aktif melakukan kegiatannya sedangkan 5 penerima hibah telah menyelesaikan

seluruh kewajibannya. Untuk hibah-hibah yang lebih besar (RFA 002 – 025, berkisar dari ~

US$ 45,000 - ~ US$ 95,000), menjelang akhir tahun ini 13 telah melakukan penandatanganan

sedangkan 4 lagi masih dalam proses. IMACS akan memiliki 17 penerima hibah yang aktif

memasuki tahun ke empat. Penyebaran hibah tersebut sebagai berikut: 1 penerima hibah

sebesar US$84,306 di Gugus Tugas 1, 10 penerima hibah sebesar US$653,867 di Gugus

Tugas 2, di Gugus Tugas 3 terdapat 3 penerima hibah dengan total nilai US$ 129,991, dan

Gugus Tugas 4 memiliki 3 penerima hibah sebesar US$ 233,457.


ACRONYMS AND GLOSSARY APBD Anggaran Pendapatan dan Belanja Daerah (District Revenues and

Expenditures Budget)

APRI Asosiasi Pengusaha Rajungan Indonesia

BHLN Badan Hukum Luar Negeri

BHS Bird’s Head Seascape

BKIPM Badan Karantina Ikan, Pengendalian Mutu dan Keamanan Hasil

Perikanan

BKKPN Balai Kawasan Konservasi Perairan Nasional

BLUD Badan Layanan Umum Daerah

BPSDM Badan Pengembangan Sumber Daya Manusia Hukum (Human

Resources Development Agency)

CAP Community Adaptation Plan

CC Climate Change

CI Conservation International

CRC Coastal Resources Center (University of Rhode Island)

CSR Corporate Social Responsibility

CTI-CFF Coral Triangle Initiative on Coral Reefs, Fisheries and Food Security

CTSP-I Coral Triangle Support Program for Indonesia

CY Calendar Year

DCOP Deputy Chief of Party

DG Directorate General

DKP Dinas Kelautan dan Perikanan (Provincial or District Marine Affairs

and Fisheries Office

DMAC Duta Mitra Alam Citra

DMO Destination Management Organization

DNPI Dewan Nasional Perubahan Iklim (National Council on Climate

Change)

DOJ U.S. Department of Justice

EAFM Ecosystem Approach to Fisheries Management

EGE Enhancing Government Effectiveness Assessment (USAID)

E-KKP3K Evaluasi Kawasan Konservasi Perairan Pesisir dan Pulau Pulau Kecil

E-MPA Evaluation tool for Marine Protected Areas

EMPR Environmental Mitigation Plan Report

ESC Environmental Study Centers (University)

ETS Education and Training Specialist

FGD Focus Group Discussion

FLP Fishing and Living Program

FY Fiscal Year

GEC Grant Evaluation Committee

GIS Geographic Information System

GOI Government of Indonesia

IBRC Indonesia Biodiversity Research Center

I-CATCH Indonesian - Climate Adaptation Tool for Coastal Habitats

I-Fish Indonesian Fisheries Information System

IMACS Indonesia Marine and Climate Support

IMMS Information Management and Monitoring Specialist

IOTC Indian Ocean Tuna Commission

IPB Institut Pertanian Bogor (Bogor Agricultural University)

IUU Fishing Illegal, Unreported and Unregulated Fishing


JICA Japan International Cooperation Agency

KAP Knowledge, Attitude and Practice

KKJI Konservasi Kawasan dan Jenis Ikan

KOMNASKAJISKAN Komisi Nasional Pengkajian Sumber Daya Ikan (National Committee

on Fish Stock Assessment)

KPI Koalisi Perempuan Indonesia (Indonesian Women's Coalition)

KPP Komunitas Penjaga Pulau (Community of Island Guardian)

KP3K Kelautan, Pesisir dan Pulau-pulau Kecil

LEMLIT UMM Lembaga Penelitian Universitas Muhammadiyah Mataram

LMMA Locally-Management Marine Areas

LMNLU Lembaga Musyawarah Nelayan Lombok Utara

LPK Lembaga Pendidikan dan Ketrampilan

LPPM Lembaga Penelitian dan Pengabdian pada Masyarakat

LPSDN Lembaga Pengembangan Sumber Daya Nelayan

LPSM Lembaga Pengembangan Swadaya Masyarakat

LP2SP Lembaga Pengkajian dan Pengembangan Sumberdaya Pesisir

LSM Lembaga Swadaya Masyarakat (Community Society Organization)

MB Mitra Bahari (Sea Partnership)

MBAPI Mitigasi Bencana dan Adaptasi Perubahan Iklim (Disaster Mitigation

and Climate Change Adaptation)

MCS Monitoring, Control and Surveillance

ME Monitoring and Evaluation

MMAF Ministry of Marine Affairs and Fisheries

MPA Marine Protected Area

MRP Marine Resource Program (USAID)

MSC Marine Stewardship Council

NGO Non-Government Organization

NOAA National Oceanic and Atmospheric Administration

NTB Nusa Tenggara Barat (West Nusa Tenggara)

P4KSI Pusat Penelitian Pengelolaan Perikanan dan Konservasi Sumberdaya

Ikan (Research Center for Fisheries Management and Fish Resource

Conservation)

PDPT Program Desa Pesisir Tangguh (Coastal Community Resilience

Program)

PERMEN Peraturan Menteri (Ministerial Regulation)

PIRS Performance Indicator Reference Sheet

PKSPL IPB Pusat Kajian Sumberdaya Pesisir dan Lautan Institut Pertanian Bogor

PMP Performance Management Plan

POKMASWAS Kelompok Masyarakat Pengawas (Community Surveillance Group)

PSDKP Pengawasan Sumber Daya Kelautan dan Perikanan

PSM Port State Measures

PUSKITA Pusat Analisis Kerjasama International dan Antar Lembaga (Center of

Analysis for International and Inter Agency Cooperation)

PUSLAT Pusat Pelatihan

QGIS Quantum Geographic Information System

RANPERDA Rancangan Peraturan Daerah

RARE Rare Conservation

RDMA Regional Development Mission/Asia (USAID)

RFA Request for Applications (used in the context of small grants)

RFMO Regional Fisheries Management Organization


RIA Regulatory Impact Assessment

RPOA Regional Plan of Action

SDI Sumber Daya Ikan

SILOPI Sistem Informasi Logbook (logbook database)

SISKERMA Sistem Informasi Kerjasama

SK3 Standar Kompetensi Kerja Khusus

SOP Standard Operational Procedure

SPOT Satellite Personal Tracker

SPR Spawning Potential Ratio

STP Sekolah Tinggi Perikanan

STTA Short-Term Technical Assistant

SULTRA Sulawesi Tenggara

TNC The Nature Conservancy

TURF Territorial Use Rights for Fisheries

TWP Taman Wisata Perairan (marine recreational park)

UNPATTI Universitas Pattimura

CRC-URI University of Rhode Island - Coastal Resources Center

USAID United States Agency for International Development

VA Vulnerability Assessment

VALCAPFISH Value Capture Fisheries

VMS Vessel Monitoring System

WWF World Wildlife Fund

WCPFC Western and Central Pacific Fisheries Commission

WPP Wilayah Pengelolaan Perikanan (Fisheries Management Area)


Introduction The Indonesia Marine and Climate Support (IMACS) Project is the major USAID assistance

program that supports the Indonesian Ministry of Marine Affairs and Fisheries (MMAF) with

implementation of its five-year Strategic Plan (2010-2014). IMACS is designed to support

the Government of Indonesia’s (GOI) efforts to restore and enhance ecosystem productivity,

biodiversity and resilience for food and economic security; and increase the resilience of

natural ecosystems and coastal communities to adapt to climate change and reduce risks from

disasters.

The IMACS project is supporting MMAF by developing, testing and disseminating

innovations under four technical Task areas:

Task 1: Institutional Development of MMAF

Task 2: Sustainable Fisheries Management

Task 3: Coastal Community Resilience and Climate Change Adaptation

Task 4: Program Integration, Coordination and Administrative Support

IMACS technical assistance under these tasks enhances implementation of the MMAF

Strategic Plan. Small grants delivered through local NGOs support local implementation of

all four tasks while also providing tangible benefits for coastal communities.

The IMACS project is scheduled to be 45 months in duration (January 2011 – September

2014) and, for programming purposes, is divided into three phases:

Initiation Phase

Year 1

(Jan – Sept 2011)

Includes definition of work program actions, designation of

two pilot/demonstration areas as project showcases,

establishment of baseline information, mobilization of

consultants and orientation of stakeholders.

Implementation Phase

Years 2 & 3

(Oct 2011 – Sept 2013)

Includes the execution of work program actions concerning

award and supervision of small grants; preparing national

training curricula and manuals on priority topics; conducting

training activities; and providing on-going assistance to GOI,

universities, community organizations and the private sector.

Institutionalization

Year 4

(Oct 2013 – Sept 2014)

Involves mainstreaming of new knowledge and skills in the

decision- making of MMAF and counterpart organizations;

and ratification of legal instruments, which prescribe

methodologies for nationwide application.

The funding for IMACS comes primarily from USAID biodiversity funding and as such the

activities of IMACS are focused on identifying and enhancing threatened living marine

resources in significant bio diverse areas in Indonesia. In addition, a significant percentage of

IMACS funding comes from USAID climate change adaptation funds and is used to increase

the resilience of natural ecosystems and coastal communities to adapt to climate change (CC)

and reduce risks from disasters. In relation to this, CC funds and biodiversity funds are used

when and where an activity can achieve both biodiversity and CC objectives, with many such

cases occurring in IMACS small grants program.

MMAF is responsible for promoting sustainable use of fish and other marine resources for

Indonesia’s economic growth. This mandate encompasses issues such as, drafting

marine/ocean policies; control of overfishing, destructive fishing practices and Illegal


Unregulated Unreported (IUU) fishing; spatial planning for resource use; management of

conservation areas; data analysis and modeling for fisheries management; econometric

analysis and social accounting for the marine / fisheries sector; and promoting long-term

welfare of coastal communities.

The overall IMACS program has two explicit goals, These are:

1) Support the government and/or industry to improve sustainable management of

threatened marine pelagic and demersal fish stocks and

2) Assist the government to develop strategies for Coastal Community Resilience and

Climate Change Adaptation.

The second goal crosses boundaries with the first and at times, saving a coral reef or a stand

of mangroves will equally achieve a biodiversity objective and community resilience

objective. During 2014 IMACS is planning to continue to use small grant funding to meet

both goals with increased emphasis on biodiversity, having started 42 of 45 planned grant

activities covering approximately 100 locations throughout eastern Indonesia.

IMACS’ activity-site locations are firmly positioned within the sea boundaries of Indonesia.

They also lie within the most biodiversity rich sectors of the Coral Triangle, which in itself is

internationally recognized as the most significant marine biological site in the world. IMACS

has over 100 sites in the provinces of South East Sulawesi (SULTRA) and West Nusa

Tenggara (NTB) covering climate change activities and three major fisheries management

zones (WWPs 573, 713 and 714) surrounding the two provinces, in additional to general

support to all of Indonesia’s marine waters.

Contractual Achievements Almost all contractual goals were achieved in Year 3 (Oct 2012 – Sept 2013). In some cases

additional goals were started and will be completed in 2014.

Life of Project Contractual Goal Achievement to date September 30, 2013

Two model sites established with

improved integrated coastal and

marine management (strengthened

institutions, improved fisheries

management, effective MPAs and

resilient coastal communities)

Two demonstration sites established (NTB and

SULTRA Province)

100 villages applied I-CATCH tools (NTB and

SULTRA Province)

Over 40 small grants in NTB and Sultra covering

FM, institutional strengthening and adaptation to

climate change activities

13 villages in Wakatobi / Gili assessed

using IMACS/MMAF designed CCA

tools(s)

Eleven (11) villages in Wakatobi / Gili were

assessed using I-CATCH tools (at least 2 more

planned to be assessed in 2014)

At least 24 laws, policies, strategies,

plans, agreement, or regulation

addressing climate change (mitigation

or adaptation) and/or biodiversity

conservation officially proposed,

adopted, or implemented by GoI.

14 MoU, MoA, policies, regulation were

implemented by GoI

3 law/policies in progress to be completed and

implement by GoI in FY 2014

Strategic planning support covering at least 8

MMAF directorates is planned for 2014

1,430 MMAF staff and

fisheries/climate change support or 2,272 people have been trained through series of

training supported by IMACS


service personnel trained in courses

pertaining to their operational

responsibilities.

Approximately 1,600 MMAF staff have been

trained in courses pertaining to their operational

responsibilities.

At least 10 joint nationwide priority

plans or operations between

Directorate Generals (DG)

Five (5) joint plans have been completed and

others are in various stages of completion.

25% increase improvements in

performance of priority management

systems in each DG of MMAF.

A 4% increase in performance of management

systems has been completed in each MMAF DG

through the implementation of thematic series of

training attended by MMAF staff / a new approach

to the target was requested by MMAF that

included focusing and assisting MMAF with new

GoI performance reviews and improvement

systems that will become a permanent part of

MMAF / % measurements are now being

recalculated to reflect new approach.

Five (5) million ha areas under

improved fisheries management. 26.2 million ha completed by the end of Year 3 –

2013 / verification includes, but is not limited to,

the establishment of new area management

committees and joint district/provincial

management support for cross border fisheries

At least five (5) public private

partnerships to promote sustainable

fisheries management:

19 public private partnership formed through the

establishment of Data Management Committees

At least 100 communities trained in

climate change issues and resilience: 100 communities/villages received in-depth

facilitation to conduct Vulnerability Assessments

and develop Community Adaptation Plans

At least 50 communities taking steps

with local government to plan for and

implement resilience activities for

climate change adaptation and

disasters:

100 communities/villages received facilitation to

conduct Vulnerability Assessments and develop

Community Adaptation Plans / more than half of

these have approached their local government to

assist in mitigation activities

Effective coordinated work planning,

implementation and results reporting

on all USAID funding activities in the

marine sector:

Via bi-yearly MRP meetings IMACS has been

able to present all USAID marine funding activity

plans and results.

Annual work plans submitted to USAID on time

(2013 plan approved, 2014 plan still being

improved with USAID)

All due deliverables completed and submitted to

USAID;

Additional deliverables such as mapping ground

surveys submitted;

Improved public awareness and

support of marine conservation

activities at national and local coastal

community levels:

Hosted FISHMATE (4,000 people attended);

Multiple IMACS booths at Fish Expos in Jakarta

& Lombok;

Two $85,000 small grants for public awareness


campaigns contracted (WBB and RSA)

A climate change adaptation awareness campaign

strategy and plan developed to be implemented in

Q1-Q2 of Year 4.

Regular newspaper and radio coverage

IMACS staff and consultants are regular guest

speakers at national conferences

Summary of Result and Achievement Contract Deliverables Completed During the Year IMACS submitted all required contract deliverables during the year. These include:

a) One annual report for 2012 and four quarterly reports.

b) Revised Project Management Plan (FY 2013)

c) 2014 Work Plan.

Progress Highlights For The Year

Year 3 Implementation Phase - Highlights for the Year:

TASK 1 Institutional Development of MMAF

1 Developed training curricula / modules & trained on Regulatory Impact Analysis, EAFM,

CZM, On-board Observer, Implementation of Port State Measures, Environment Impact

Assessment, Coastal Community Vulnerability Assessment and Action Panning for Climate

Change Adaptation.

2 Legislation of overarching coastal law (PERDA) for West Lombok & guidelines for other

Districts

3 Developed the MMAF Cooperation Data Base

4 Supported development of MMAF Coastal and Small Island Zoning Training Modules

5 Developed a tool to assess potential cooperation feasibility for PUSKITA

6 Assisted in refining MMAF’s public service assessment tool

7 Developed IMACS website (IMACSINDONESIA), updated and improved

8 Conducted a series of workshops on international treaties, fisheries management, coastal

zoning, climate change adaptation and other

9 Developed MMAF integrated data base system and mechanism

TASK 2 Improve Sustainable Fisheries Management

1 Developed new framework for fisheries management at the local and WWP levels

2 Supported 13 senior officials at URI/CRC for WWP fisheries management training

3 Established multiple Public Private Partnerships

4 Initiated the processes to establish Indonesia’s first MSC certified fisheries (blue swimming

crabs in SULTRA)

5 Developed I-FISH: a new fisheries data entry tool which is easy to operate, more accurate

and faster

6 Established a fisheries management collaboration committee for blue swimming crab in

SULTRA

7 Introduced a new rapid fish stock assessment tool for data poor fisheries

8 Established Indonesia within the global Fish-Base data network

9 Ongoing support to feed into MMAF’s next 5 year strategic plan (2015 – 2019)

10 Conducted International Blue Economy workshop


11 Established “Data Management Committee” for Blue Swimming fisheries in SULTRA

through a DKP decree

TASK 3 Coastal Community Resilience and Climate Change Adaptation

1 Awareness raising workshops on IMACS climate change adaptation program continued

2 Enterprise development training for coastal communities commenced

3 National government began using the newly developed I-CATCH tool to assess villages

4 100 climate change coastal community vulnerability assessments completed

5 District administrations commit to funding adaption strategies derived from I-CATCH

6 I-CATCH (Climate Adaptation Tool for Coastal Habitats) further refined

TASK 4 Program Integration, Coordination and Administrative Support

1 Conducted Potential Donors Meeting for MMAF

2 Conducted two MRP coordination meetings

3 Conducted quarterly local government (DKP) coordination meeting in SULTRA and NTB

4 Dissemination of periodicals (newsletters, snapshots, factsheets)

6 Small grants program intensified with 45 grants either completed or in process

Other Significant Deliverables

IMACS significant Deliverables in Year 3

Annual Report Year 2

Quarterly Reports

Revised Performance Monitoring Plan (PMP) FY 2013

Weekly Reports

12 Monthly Newsletters

2 IMACS and 12 DKP Factsheets

18 Snapshots

15 Workshop Reports

STTA Consultant Reports

Task 1

Towards A National Ocean Policy Assessment No. 2 (Sarah Waddell)

On-board Observer and MBAPI (I-CATCH) Curriculums (Usdia Simanjuntak)

18 Training Reports

Training Needs Analysis (Budi Maryono)

Task 2

Ocean Health Index Consultant Trip Report (Leah Karrer)

Greening Indonesia’s Blue Economy (Kieran Kelleher)

Survey of the Lombok Strait Small-Scale Fishery on Small Pelagic Fish (Andrew

Harvey)

Long-term Monitoring Protocol for the Lombok Strait Small-Scale Fishery on Small

Pelagic Fish (Andrew Harvey, Aziz Kiagus, Peter Mous)

A Qualitative Assessment of Salmonella Contamination in Small-Scale Tuna Supply

Chains in Indonesia (Josephine Wiryanti)


Draft Policy Recommendations on Fisheries Management in Indonesia (Jon G

Sutinen)

Final Report on Indonesian Fisheries Policy (Jon G Sutinen)

Review of Selected Fisheries Management Planning Processes and Plans (Jon G

Sutinen)

Assessment of Fisheries Management System Final Report (Jon G Sutinen)

Preliminary Indonesian SPR Assessments (Jeremy Prince)

Final Report (Jeremy Prince)

Data Collection Protocols for Blue Swimmer Crab in Southeast Sulawesi (Jeremy

Prince)

Initial SPR@Size Assessments of Indonesian Blue Swimmer Crab, Skipjack Tuna

and Yellowfin Tuna (Jeremy Prince)

Field Trip Report to Southeast Sulawesi (Jeremy Prince)

Development of Web-Based Stock Assessment Tool (Adrian Hordyk)

Task 3

50 Climate Change Vulnerability Assessments and Climate Adaptation Plans

Training Provider Support Report for Coastal Community Resilience and Adaptation

Planning (CRC-URI)

Coastal Resource Center Final Report (CRC-URI)

Policy Review Opportunities for Enhancing Coastal Community Resilience and

Climate Change Adaptation in Indonesia

Review of the I-CATCH Village Vulnerability Assessment Tool

Orientation Course on Coastal Community Reslience and Adaptation for District

Government Staff: Training Package and Updated Curriculum (CRC-URI)

Report on Conservation Enterprise Development and Marine Workshop (CRC-URI)

Fisheries Course Enrollment Report (CRC-URI)

Indonesian Leadership for Fisheries Management Course Report (CRC-URI)

Task 4

MRP Evaluation Report (Gary Morgan, Darmawan, Am Azbas Taurusman)

MRP Report January 2013

MRP Report July 2013

DKP Report January 2013

DKP Report May 2013

DKP Report August 2013

Project Operations During Year 3, IMACS continued operations in Jakarta and in the two regional offices

located in Kendari, SE Sulawesi and in Mataram, West Nusa Tenggara.


Personnel Summary IMACS continued to recruit for long-term and short-term personnel positions throughout the

year.

The following provides a summary of international consultants that undertook STTA during

the FY 2013 reporting period:

International Ocean Policy Specialist, Sarah Waddell, assessed the Rights Based

Management (RBM) model in order to help the MMAF finalize an academic paper

proposing an alternative to the original RBM, which would serve as a first step of

amending law No. 27/2007. The amendment is expected to make a clear distinction

between the right to manage protected marine and fisheries resources and permits to

manage local resources. MMAF is looking to deliver a final product to the Government,

which introduces a model based on business permits for utilizing coastal waters as a

replacement for RBM.

Coastal and Ocean Management Specialist, Leah Karrer, participated in the Blue

Economy Forum held on December 12, 2012 in order to introduce the Ocean Health

Index to MMAF, USAID and IMACS and discuss its applications to Indonesia and the

broader APEC region. The Ocean Health Index is a tool for calculating the sustainable

benefits of the ocean based on ten goals: food provision, artisanal fishing opportunities,

natural products, clean waters, tourism and recreation, coastal protection, carbon storage,

livelihoods and economies, sense of place and biodiversity.

Blue Economy Specialist, Kieran Kellehar supported the Government of Indonesia,

specifically MMAF, in defining the scope and technical underpinnings of the blue

economy in order to contribute to further discussions between the US and Indonesian

governments regarding future collaboration on the blue economy initiative. His work

helped MMAF define objectives for the blue economy and metrics to evaluate progress.

In addition, he participated in the Blue Economy forum held on December 12, 2012.

URI-CRC consultant, Jon G. Sutinen, assessed the current status of and recommendations

for enhancements to the following issues: (1) compliance and enforcement approaches to

control IUU fishing, (2) the use of managed access strategies and property rights

(including TURFS) as a means of restricting fishing effort in order to prevent overfishing,

(3) legal and institutional governance issues including the use of co-management

approaches, policies and procedures for establishing management measures/regulations

and modalities for their implementation, and (4) the impacts of deregulation and roles of

Districts (Kabupatens) and Provinces in fisheries management, especially for trans

boundary stocks (across Kabupaten, Provincial, National, and/or international

jurisdictions).

URI-CRC consultants, Glenn Ricci and Hilary Stevens delivered two district courses on

Coastal Community Resilience Planning and Adaptation, and planned communications

and policy review work with IMACS staff and partners in NTB, SULTRA and Jakarta to

prepare URI/CRC Subtask Order for FY 2013.

Field Accounting and Compliance Manager, Matthew Smith conducted a mid-term

review of IMACS’ financial systems to ensure compliance with USAID and Chemonics’

policies and procedures.

Task Integration and Information Specialist, Mark Black, finalized work on the

identification and engagement of technical assistance with reporting and coordination

across tasks and MRP partners (contracted until January 31, 2013).


Marine Resource Program (MRP) Evaluation Team Leader, Gary Morgan, conducted a

performance evaluation to provide USAID/Indonesia (USAID) and the Indonesia

Ministry of Marine Affairs and Fisheries (MMAF) an independent review of progress to

date of assistance provided by USAID to MMAF under the Marine Resources Program

(MRP) and to guide the development of innovations and adaptation of USAID’s

assistance in a dynamic environment. The evaluation will be used in the short-term by

USAID and MMAF to modify ongoing assistance, and in the longer-term to plan future

assistance strategy.

URI-CRC consultant, Jefferly Johnnes Tulungen, evaluated I-CATCH village

vulnerability assessments, implementing CCAR awareness raising campaign and

providing district policy and planning assistance to local government.

Data-Poor Fisheries Stock Assessment Specialist, Jeremy Prince, scoped out

opportunities to apply data-poor methods to assess the status of fisheries in Indonesia, and

outlined how the most promising among these methods can be applied by district,

provincial and national-level technical officers on order to analyze fisheries and conduct

stock assessments, particularly in those fisheries that lack robust data. In addition,

recommendations on the development of a manual and a training curriculum for data-poor

methods for Indonesian audiences will be provided in order to contribute to the ecosystem

approach to fisheries management based on a better understanding of the status of

fisheries and fish stocks.

Catch-Effort Data Recording and Analysis Specialist, Andy Harvey, worked on designing

an improved “data capture” sub-system for field test in IMACS project provinces.

Associate, Susanne Bohm-Langford conducted an assignment to assist with the

preparation of the MRP midterm evaluation.

Manager, Kevin Johnson, provided support to IMACS during the transition of hiring a

new Deputy Chief of Party (DCOP).

URI-CRC consultant, Dr. Jon G. Sutinen worked to improve fishery management plans

for Indonesian fisheries by bringing them in line with international standards for such

plans. Specific activities include: (1) organize and conduct a workshop for developing

and implementing fishery management plans in Indonesia; and (2) develop a ‘model’

fishery management plan – with associated guidelines for preparation – that can be

applied to Indonesian fisheries.

Data-Poor Fisheries Stock Assessment Scientist (FSAS), Dr. Jeremy Prince, conducted an

assignment to demonstrate possibilities and constraints of the SPR@Size methodology in

Indonesia, by applying the method to two very different fisheries: Skipjack tuna and

yellowfin tuna around Lombok and Sumbawa, and blue swimming crab in SE Sulawesi

and elsewhere. Furthermore, the FSAS provided inputs to the data collection protocol for

the blue swimming crab fishery in SE Sulawesi.

Software Developer Adrian Hordyk transferred the SPR@Assessment software he

developed with Dr. Jeremy Prince (IMACS Data-Poor Fisheries Assessment Specialist)

into i-Fish, the web-based software developed by IMACS. This assignment resulted in

SPR@Size assessment technique for data-poor fisheries becoming freely available to

anyone with access to the internet, making the SPR@Size software freely and easily

available will support the SPR@Size training workshops IMACS has been requested by

the Director of P4KSI to run, and facilitate the extension of this data-poor assessment

technique through Indonesia and other developing countries.


URI-CRC consultant, Glenn Ricci was implementing CCAR awareness raising campaign

and providing district policy and planning assistance to local government.

Grants-Reporting-M&E Specialist, Paul McVey, began an assignment to work on grants,

public and outreach products, and M&E.

URI-CRC consultant, Brian Crawford was providing district policy and planning

assistance to local government and conducting conservation-based enterprise training for

MMAF.

URI-CRC consultant, Hilary Stevens co-facilitated the conservation-based enterprise

training, collaborated with IMACS to further refine I-CATCH outputs, and met with

district officials in central Lombok to continue the advancement of zonation planning

process.

The following provides a summary of national consultants that undertook STTA during the

FY 2013 reporting period:

Training Needs Analysis (TNA) Specialist, Budi Maryono, finalized the TNA guidelines

BPSDM-PUSLAT institutionalization.

Economic Analyst, Purwanto worked closely with the short-term Blue Economy

Specialist to define the scope and objectives for the blue economy and metrics to evaluate

progress.

The MRP Evaluation Sustainable Fisheries Specialist, Darmawan, was responsible for

leading the evaluation of the IMACS project and preparing the evaluation of the

following MRP components: improve sustainable fisheries management (SFM),

strengthen coastal community resilience and climate change adaptation (CCR), and

improve capacity to reduce Illegal, Unreported, and Unregulated Fishing (IUU).

The MRP Evaluation Biodiversity Conservation Specialist, Am Azbas Taurusman, was

responsible for leading the evaluation of the CTSP-I/MPAG project and preparing the

evaluation of the MRP component to create and effectively manage Marine Protected

Areas (MPA).

Strategic and Fishery Management Planning Specialist, Purwanto, worked together with

other IMACS consultants to design a WPP-based approach to fishery management

planning that is fully aligned with the requirements and needs of the MMAF Directorate

of Fishery Resources. The overall objective of this assignment is to support development

of a fishery management planning framework that will sustain Indonesia's capture

fisheries and that will ensure that Indonesia's marine ecosystems and fish stocks stay in

good health.

Curriculum Development Specialist, Usdia Sujatmaka worked with PUSLAT to establish

standardized guidelines, including tools and templates, for curriculum and module design

and development for trainings across MMAF. With these guidelines, MMAF is expected

to have sufficient internal capacity to develop and implement its own capacity building

initiatives in the form of education, trainings, and extension services.

Coastal Climate Change Vulnerability Specialist, Raja Siregar, oversaw the

implementation of Climate Change Vulnerability Assessment in 50 villages carried out by

NGO facilitators supported by IMACS.

Food Safety Specialist, Josephine Wiryanti, designed interventions that reduce the risk of

Salmonella contamination along the supply chain for fish products. This will enable


exporters to comply with international market requirements such as the USA’s Food and

Drug Administration (FDA) and the EU’s European Food Safety Authority (EFSA)

standards. The Food Safety Specialist’s work contributes to state of the art global

expertise, bringing an understanding of the demands of international markets and

standards for fish product safety and facilitating linkages to international supply chains.

Strategic Communications Specialist, Dewi Wahyuni, continued work with MMAF to

finalize the strategic communications plan.

Fisheries Statistics Expert, Kiagus Aziz, worked to assess and improve current data

collection practices through focus group discussions with KKP (primarily Dir. of

Fisheries Resources) that will focus on (a) a needs assessment in respect to data collection

systems (cf. 221.10), (b) the current status of the on-board observer program (cf. 221.20),

(c) opportunities for including variables besides those related to species, catch weight and

effort, for example size-frequency distribution and habitat (cf. 221.30 and 223.10).

Sustainable Fisheries Management Liaison, Kiagus Aziz, began an assignment to

disseminate and mainstream tools and approaches that IMACS developed over the period

2011-2013.

Climate Adaptation Project Specialist, Dwi Rahardiani, assisted with the finalization of

climate change vulnerability assessments and community adaptation plans for submission

to USAID and the government, and follow-up of recommendations.

Coastal Planning and Policy Specialist, Fini Lovita, assisted with incorporating inputs on

the I-CATCH climate change vulnerability assessments and community adaptation plans

for submission to USAID and the government.

Climate Adaptation Project Specialist, Yohan Santosa, replaced Ms. Rahardiani and is

assisted with the finalization of the Phase I climate change vulnerability assessments and

community adaptation plans, and is assisting with the finalization of Phase II.

Marine GIS Specialist, Muhammad Helmi, developed spatial data in support of a

management plan for WPP 573 (Indian Ocean, from Java to Kupang). The focus of this

assignment is on demersal fisheries of WPP 573, but also proved a lot of broad scale

information for the whole of Indonesia including shipping lanes, major shipping routes,

etc. A second objective is to assist GIS specialists in MMAF agencies with development

of a spatial planning framework.

Short-Term Writer/Editor, Indonesia Fisheries Book, Yeyen Kurniawan completed an

assignment to update content from the Indonesia Fisheries Book of 2011, so to reflect the

situation in Indonesia's fisheries sector up to 2013.

Grants Assistant, Alfian, assisted with the implementation of grants from the Kendari

office.

Grants Assistant, Asni Yurika, assisted with the implementation of grants from the

Mataram office.

Grants Assistant, Sihol Sinaga, replaced Asni Yurika to assist with the implementation of

grants from the Mataram office.

Grants Officer, Maria Radjali, assisted with the implementation of grants from the Jakarta

office.

Grants Assistant, Ni Sadharwati assisted with the implementation of grants from the

Jakarta office.


Mataram Administrative Assistant, Yessi Tacumansang, temporarily filled in for Ms. Zul

Haeroni while she was on maternity leave.

During the year, IMACS personnel for the Jakarta and regional offices. Below is a summary

of positions recruited in each office:

Position Title Name

Chief of Party Richard Mounsey

TASK 1: Institutional Development of MMAF

Institutional Development Governance Advisor C. Yuni Kusmiati

Policy, Operations, Institutional Strengthening Specialist Bambang Wicaksono

Triantoro

Information Management and Monitoring Specialist Mohamad Lutfi

Education &Training Specialist Kiki Anggraini

TASK 2: Sustainable Fisheries Management

Sustainable Fisheries Specialist Peter Mous

Fisheries Specialist Muhammad Badrudin

Illegal, Unregulated & Underreported (IUU) Fisheries

Specialist

Chairul Budi Sasongko

Marine Product, Processing and Marketing Specialist Ray Chandra

TASK 3: Community Resilience and Climate Change

Adaptation

Community Resilience & Climate Change Adaptation

Advisor

Kun Praseno

Coastal Planning & Policy Specialist Fini Lovita

TASK 4: MRP Integration and M&E

Deputy Chief of Party

Monitoring &Information Manager

Darmawan

Joni Kasim

Communications Manager Jihan Labetubun

Communication and Public Outreach Specialist Nur Raihan

Mataram Regional Office

Office Director Rahmi Sofiarini

Field Coordinator Ali Ikhsan

Sustainable Fisheries Facilitator Muhammad Zia Ul Haq

Communications Officer Irsyad Prakasa

Administrative Assistant Zul Haeroni

Bookkeeper Sri Yekti Prihatiningsih

Office Assistant Ida Santoso

Kendari Regional Office

Office Director Abdul Naser

Field Coordinator Wa Ode Anna Dianna

Chaidir


Personnel are based in the Jakarta and regional offices per the staffing chart on the following

page.

Sustainable Fisheries Facilitator Siti Nuraini

Communication Officer Siti Alliah

Grants Officer Alfian

Administrative Assistant Diah Saadah

Bookkeeper Nuryani Kusumadewi

Office Assistant Adi Putra Hamid

Operations

Operations Director Kari Goetz

Office Manager Dewi Listyowati

Administrative Assistant Desi Ariyani

Finance Manager Tina Tampubolon

Bookkeeper Nina Bachtiar

Finance Assistant Mariana Kusumadewi

Grants Manager Taufik Asril

Grants Specialist Maria Radjali

Training Coordinator Topan Renyaan

Training Assistant Tengku Marisha

IT Specialist Heri Mardinal

Office Assistant Asep Maulana


IMACS Staffing Chart Home-Office PMU

Director: David Fratt Manager: Susanne Bohm-Langford

Associate: Saroeun Earm

USAID Indonesia TOCOR Celly Catharina

Chief of Party Richard Mounsey

Regional Offices Operations Director

Kari Goetz

Task 3 Community Resilience and Climate Change Adaptation Advisor

Kun Praseno

Coastal Planning and Policy Specialist

Fini Lovita

Task 1 Institutional

Development/ Governance Advisor

Christiana Yuni Kusmiati

Task 2 Sustainable Fisheries

Technical Advisor Peter Mous

Task 4 Deputy Chief of Party

Darmawan

Office Manager Dewi Listyowati

Grants Manager Taufik Asril

Grants Specialist Maria Radjali

Finance Manager Christina Tampubolon

Training Coordinator Topan Renyaan

IT Specialist Heri Mardinal

Administrative Assistant

Desi Ariyani

Bookkeeper Nina Bachtiar

Finance Assistant Mariana Kusumadewi

Training Assistant Tengku Shirly Marisha

Office Assistant Asep Maulana

Policy, Operations, Institutional

Strengthening Specialist Bambang Wicaksono

Triantoro

Information Management and Monitoring

Specialist Mohamad Lutfi

Education/Training

Specialist Kiki Anggraini

Fisheries Specialist Muhammad Badrudin

(PNCI)

IUU Specialist C. Budi Sasongko

Marine Product

Processing and Marketing Specialist

Ray Chandra Purnama

KENDARI Director

Abdul Naser

Field Coordinator Wa Ode Anna Dianna Chaidir

Sust. Fisheries

Facilitator Siti Nuraini

Communications

Specialist Siti Alliah

Grants Officer

Alfian

Admin Asst Diah Saadah

Bookkeeper

Nuryani Kusumadewi

Office Assistant Adi Putra Hamid

MATARAM Director

Rahmi Sofiarini

Field Coordinator Ali Ikhsan

Sust. Fisheries Facilitator

M. Zia Ul Haq

Communications Specialist

Irsyad Prakasa

Grants Officer Sihol Sinaga

Admin Asst Zul Haeroni

Bookkeeper

Sri Yekti Prihatiningsih

Office Assistant Ida Putu Santoso

M&I Manager Joni Kasim

Communications

Manager Jihan Labetubun

Communications

Specialist Nur Raihan


Progress Toward Indicators In general, the program under the leadership of the COP, DCOP, Operations Director, four

Task leaders, and two Regional Office Directors performed well during the reporting period.

Task 1 has been able to advise senior level government officials on overarching ocean policy,

zonation, bureaucratic reform and on international issues such as tuna treaties and GoI

obligations. Task 1, in collaboration with Task 2, also developed and implemented a data

based management system for MMAF. In collaboration with Task 2 and 3, Task 1 is

developing a series of training modules. Task 2, through its mandate on sustainable fisheries,

assisted MMAF by developing (with Task 1) an integrated database management assessment

overview report, containing action plans and recommended policies. Task 2 also produced

five highly informative fishing ground and supply chain survey booklets, for West Nusa

Tenggara (NTB) and East Nusa Tenggara (NTT). Task 3 developed I-CATCH and

implemented it in 100 villages. The tool is being adopted into MMAF training curriculum

and modules via Task 1. Many of the Community Adaption Plans (CAP) arising from the I-

CATCH tool are being supported at the village level via IMACS’ small grants program and

district government commitments. Task 4 hosted USAID Marine Resources Program

workshops and DKP coordination meetings, implemented and participated in exhibitions, and

community festivals promoting climate change adaptation and sustainable fisheries

management along with producing newsletters, snapshots, banners, posters, brochures and

other materials for conferences and displays.

Addressing the Prime Indicators, IMACS is collaborating with MPAG to fulfill certain

indicators related to activities in Gili Islands and Wakatobi (A2 and A3); whereas indicator

A1 was removed as it is duplicated within indicator B. All other activities under direct control

and management of IMACS in this section have achieved or exceeded Y-3 targets (A4, B and

C).

Results against Targets for Prime Indicator

Indicators IMACS Targets

Total 2011

Total 2012

Target 2013

Actual 2013 Total to date

% Achieved

Comments

Q1 Q2 Q3 Q4

A Demonstration sites established

2 0 2 0 0 0 0 0 2 100% On target

A.1

Percentage of MRP-proposed policies accepted and earmarked for implementation by GoI

50% 0% 0% 40% 0 0 0 0 0% 0%

the achievement already covered by Prime Indicator B

A.2 % of Wakatobi & Gili Is improved FM

50% 0% 0% 25% 0 0 0 0 0% 0%

MMAF focus area moved to Arafura Sea.

A.3 E-KKP3K tool. 50% 0% 0% 25% 0 0 0 0 0% 0% MPAG Indicator

A.4

Number of villages in Wakatobi and Gili assessed using I-CATCH.

13 0 0 10 11 0 0 0 11 85% On target

B*

Number of laws, policies, etc. (CC, FM etc.) adopted by GoI

24 0 4 12 12 1 0 0 17 67% On Target


C

Number of MMAF and support staff trained

1,430 43 1483 575 177 143 202 344 2,392 167%

On target (Refer Q4 report for details)

Task 1: Institutional Development of the MMAF Task 1 provides support to MMAF primarily in the fields of policy, international treaties and

conventions, laws, improved fisheries data management, and other capacity building. Within

the framework of assisting MMAF to manage Indonesia's fisheries, Task 1 works closely

with Task 2 on data analysis essential for fish stock assessment requirements. Assistance

provided on drafting Indonesia’s national ocean policy is interlinked with international

treaties and commissions and sound fisheries management, which Task 1 and 2 are working

on collaboratively with MMAF. It is crucial for Indonesia to be a signatory to international

treaties dealing with straddling fish stocks to ensure sustainable management of valuable

resources for the benefit of the nation. In doing so, Indonesia has obligations to provide

information on catch rates and fish sizes so that the nations collectively involved can set

limits to ensure future sustainability of fish resources. IMACS is also supporting the

development of a National Tuna Management Strategy.

Task 1 is supporting MMAF’s Bureaucracy Reform by facilitating development of improved

coastal and small islands (RZWP3K) policy and guidelines, institutionalizing training

modules, and providing technical assistance to small grantees. Task 1 is supporting MMAF to

fulfill its obligations and is building the capacity of MMAF staff and other essential

government personnel through training in order to help them better understand and fulfill

their roles and responsibilities, through close collaborations with all other Tasks. Task 1

implemented a different approach in conducting trainings, which was more focused on

coaching and on-the-job training rather than conventional classroom training. It was well

supported by the directors at MMAF as demonstrated by 1) assigning special staff or teams to

work together with Task 1 in developing outputs, and 2) by providing MMAF budgets to

fund the collaborative events, such as the development of RZWP3K modules, finalization of

e-Karina and development of the entreprise database with P4KSI.

Finally, Task 1 has various cross-cutting and support roles, including the improvement of

MMAF institutional capacity via improving operating systems such as internal IT

communications, both at the national and provincial levels and support to the relevant DG

offices.

Addressing the program indicators, Task 1 has achieved all targets for year 3 except target

indicator 1.2. This particular indicator involves complicated indirect measurements that

reflect actual improvements in MMAF performance. Task 1 has now selected a number of

areas in which the DKPs and MMAF at the district, provincial or national level have limited

capacity and is now adding the missing components into MMAF and DKP activities. The

activities will be reported on in upcoming quarterly reports and IMACS will reach the target

before the end of the 3rd

quarter of year 4. In addition, as part of IMACS support to

bureaucratic reform, Task 1 has been working with PUSKITA and the MMAF Planning

Bureau to develop a baseline survey design on public service reform with inputs from all of

the DGs, and an IT application for the survey analysis. Task 1 will train MMAF public

service officers and the public service working groups to conduct the survey, analyze data,

and provide strategic recommendations to the Minister. This was not a core function at the

beginning of IMACS, but has grown in importance over the past year.


National Ocean Policy The formulation of Indonesia’s National Oceans Policy (Kebijakan Kelautan Indonesia

(KKI)) is undertaken under the auspices of the Indonesian Oceans Council (Dewan Kelautan

Indonesia (DEKIN)), a multi sectorial government body formed in 1999. While the KKI has

had much attention from experts and working groups over the years, the policy document

lacked detail to effectively reflect the vast work to date, including a body of new laws that

were introduced during the past decade. DEKIN produced a 66-page draft KKI and the

completion had become a priority for both DEKIN and MMAF.

In order to assist, IMACS consultant Sarah Waddell undertook two assignments in the second

year of the project to assess the draft KKI. As a result of the assessments, Ms. Waddell

prepared an alternate structure and recommendations for the KKI, and developed a

methodology that emerged from drafting sessions arranged with DEKIN Working Groups.

The methodology helped to identify policy gaps, categorize and align policy content, and

distinguish statement of policy commitment from descriptions of desired future conditions in

order to ensure that the KKI met the overarching goal of sustainable management of

Indonesia’s marine and coastal ecosystems and reflect a consensus about approaches to be

endorsed by policy.

DEKIN elaborated on IMACS recommendations through a series of internal workshops with

stakeholders from June to December 2012. In January 2013, the final draft KKI was proposed

to the Regional Representative Council (Dewan Perwakilan Daerah-DPD). DPD is promoting

KKI as a draft Marine Law, and the process is currently ongoing in the People’s

Representative Council (Dewan Perwakilan Rakyat – DPR).

Coastal Waters Commercial User Rights (Hak Pengusahaan Pengairan Pesisir (HP-3)) Law No. 27 of 2007 on the Management of Coastal and Small Island Areas (Law 27/2007)

introduced an instrument called a Coastal Waters Commercial Use Right (Hak Pengusahaan

Pengairan Pesisir (HP-3)), which was intended to introduce property rights for the use of

marine and fisheries resources in coastal and small island areas for individuals, corporations

and Adat communities.

On June 16, 2011, the Constitutional Court found that the property right created by the HP-3

was unconstitutional and, accordingly, the relevant provisions were ruled to be non-binding.

Although the decision of the Constitutional Court appeared to be a setback for the

introduction of property rights in natural resources management in Indonesia, on closer

examination, it was arguably not definitive for all forms of property rights.

In order to assist MMAF determine a course of action in response to the Constitutional

Court’s decision, IMACS consultant Sarah Waddell undertook an assignment during the

reporting year to develop recommendations to assist MMAF consider its options in relation to

amending Law 27/2007. IMACS came up with two recommendations: 1) a license to grant

limited interest to use areas along the coastline and around small islands, and/or 2) a lease

granted by the government for commercial use. In addition, IMACS suggested that MMAF

ensure that the establishment of leases in coastal and marine areas would not limit resource

access to local communities, nor lead to a concentration of resources in the hands of private

sector, nor lead to indirect discrimination, nor reduce the level of local community

participation.


MMAF built upon the recommendations through a series of workshops and came out with

two licensing models: location permits and utilization permits. These models will be included

in the amendment process of Law No. 27/2007. The process is currently ongoing in the

People’s Representative Council (Dewan Perwakilan Rakyat – DPR).

Tuna Management Strategy The Government of Indonesia (GOI) is a member of two tuna RFMOs: Commission for the

Conservation of Southern Bluefin Tuna (CCSBT) and the Indian Ocean Tuna Commission

(IOTC), and is a cooperating non-member of Western Central Pacific Fisheries Commission

(WCPFC). IMACS is supporting the institutional development of MMAF by assessing the

international obligations, threats, policy priorities and representation of MMAF in Regional

Fisheries Management Organizations (RFMOs) for tuna.

During the second year of the project, IMACS facilitated a review of MMAF’s institutional

arrangements for implementing its obligations, and developed an assessment report that

analyzed GOI and MMAF’s role in tuna RFMOs, its implementation of relevant obligations,

and provided recommendations for strengthening MMAF’s capacity in these areas. Shortly

after, IMACS also provided short-term recommendations for WCPFC ratification to MMAF

Legal Bureau, PUSKITA, and Directorate of Fisheries Resource. The ratification plan itself

was already planned by MMAF. Due to the highly political nature of the ratification process

and the need for internal discussions among Indonesia ministries, MMAF requested that

IMACS develop a Policy Guideline to ensure compliance with the WCPFC Convention.

In line with MMAF’s request, MMAF wanted to include IMACS’ significant assessments on

international tuna treaties relevant to the MMAF scenario to improve the Tuna Management

Strategy. As a result, MMAF requested that IMACS contribute to the Tuna Management

Strategy’s legal and policy compliance aspects. The mandate to work on the Tuna

Management Strategy was the result of an executive meeting held on February 6, 2012. In

order to develop the guideline, an assessment is being conducted by IMACS consultant, Dr.

Melda Kamil. In the second year, Dr. Kamil conducted in-depth reviews of three tuna treaties

and nine minister regulations on tuna management. In the third year of the project, Dr. Kamil

presented her assessment, and helped MMAF to develop the WCPFC Policy Guideline and

Tuna Management Strategy based on the assessment recommendations. The recommendation

will be discussed in the workshop on socialization of the WCPFC ratification on October 21 -

23, 2013.

In addition, a series of workshops will be conducted in order to develop the policy guideline

and Tuna Management Strategy. The WCPFC Policy Guideline will detail priority policies

and programs to be developed by MMAF in the next five years to ensure Indonesia’s

compliance with the WCPFC Convention. The Tuna Management Strategy will provide

recommendations on efforts in legal, policy and institutional strengthening aspects over 5

years to improve tuna management in Indonesia. The recommendations delivered will

improve compliance with the IOTC, CCSBT, and WCPFC Convention in order to maximize

Indonesia’s benefits from the RFMOs.

Development of Local Regulation (Peraturan Daerah – PERDA) A priority of the provincial and district fisheries offices (Dinas Kelautan dan Perikanan –

DKP) was to increase capacity to develop and assess the impact of regulations developed

under their mandate. In the second year of the project, IMACS conducted a five day pilot

training on regulatory impact analysis (RIA) for local government officers in order to


improve their capacity to formulate and evaluate a more objective, effective, fundamental,

accountable and bottom-up policy. Regulatory Impact Analysis is a method used to analyze

and communicate the impact of new and existing government policy. RIA involves a

systematic appraisal of the costs and benefits associated with proposing new regulation, and

evaluating the performance of existing regulations.

In order to build on the initial pilot training, IMACS trained and worked with various

government officials in Lombok Barat, at the beginning of this reporting year, to establish a

local regulation (Perda) focused on small islands and coastal zone management in accordance

with the RIA method. The training began in Lombok Barat as the team there was the most

enthusiastic and most prepared local government to adopt and test RIA. The training led to

the successful development of a Perda that was enacted by the Lombok Barat local

parliament on February 12, 2013.

In November 2012, IMACS conducted a similar training for provincial and local DKP

government officers and legal bureau officers in Kendari (Southeast Sulawesi – SULTRA) to

improve local government capacity to analyze and develop framework policy issues; to

improve the knowledge and the skill of local governments to conduct impact analyses on

existing regulations; and to furnish local government capacity in formulating more

accountable regulations. IMACS determined that Muna District in Southeast Sulawesi

province was the best prepared to adopt and test RIA. IMACS is currently facilitating a

review of the Muna Perda and zonation document, and will facilitate the technical assistance

to finalize the Perda on coastal and small island zonation. All of the above work has and

continues to be carried out with the support of IMACS provincial office staff and experts

from Tasks 2, 3, and 4.

Zonation Modules Law No. 27/2007 mandated that local governments develop and stipulate a local regulation or

Peraturan Daerah (Perda) on coastal zonation. Perdas are a strategic tool to regulate and

control the spatial utilization for long-term sustainability of marine and coastal resources, as

well as to eliminate or reduce a variety of factors that put pressure on coastal ecosystems as a

result of incompatible spatial-use activities. Since implementation of law 27/2007

nationwide, thirty Strategic Zoning Plans at the provincial level and sixty-one at the regency

or city level have been completed.

At the request of KP3K and following up on the success of the West Lombok Perda, IMACS

conducted a series of workshops for MMAF DG officials, in June and July 2013. The focus

was to strengthen the substance and methodology of initial guidelines and training modules

on Small Islands and Coastal Zonation Plans (RZWP3K) in order to foster a more effective

delivery of technical assistance to the provincial and district governments and accelerate the

development of RZWP3K and Perdas.

With support from all IMACS tasks and sub-contractor “Coastal Resource Center (CRC) -

University Rhode Island (URI)” draft modules were developed and Central Lombok was

chosen as a pilot area to facilitate the development of RZWP3K. Upon finalization of the

RZWP3K documents, the Central Lombok government will develop and enact the RZWP3K

Perda with the NTB province and MMAF. The second goal of the IMACS training was to

test the practicality of the RZWP3K guideline and training modules. The local government

inputs from the training will be used to adjust and finalize the guideline and training modules

in an intensive forum conducted between IMACS and MMAF in October 2013. The final


RZWP3K training modules will be disseminated to all the coastal districts DPRDs (local

parliaments), BAPPEDA (local planning bureaus) and DKPs (local fisheries offices) in

Indonesia to promote the development of spatial plans and Perdas.

Coastal Zonation Plan Training Grant In the context of the implementation of Law No. 27/2007 on Small Islands and Coastal

Management, MMAF is required to support local governments in the process of developing

Small Island and Coastal Zonation Plans to regulate, manage, and control spatial utilization

for sustainable marine and coastal resources. To facilitate the preparation of the plans, the

MMAF has issued regulations focused on planning processes and procedures; provided

guidelines; and developed a training course. MMAF requested assistance to deliver the Small

Island and Coastal Zonation Plan Training Workshop at both the provincial and district

levels. Thus via a small grant, IMACS has engaged the services and support of PT Iname

Utama to train and mentor North Lombok and South Konawe government officials. IMACS

views this as a pilot effort, and if it proves successful, it can be packaged and repeated by

MMAF in other districts.

Regulatory Impact Analysis The MMAF identified the need to increase its capacity to develop and assess the impact of

regulations developed under its mandate. IMACS, through the University of Gadjah Mada,

developed curricula and training modules, and conducted five days of training in November

2011 on legal drafting and regulatory impact analysis (RIA) to support and improve the

knowledge and skills of MMAF Legal Bureau staff, legal staff from each Directorate

General, and DKP provincial staff from Sulawesi Tenggara and Nusa Tenggara Barat.

The legal drafting training strengthened MMAF officers’ abilities to prepare and draft

regulations from a technical standpoint and improve planning, preparation techniques,

formulation, public consultations, approval, promulgation and dissemination. RIA is a

method used to analyze and communicate the impact of new and existing government policy.

RIA involves a systematic appraisal of the costs and benefits associated with a proposed new

regulation and evaluation of the performance of existing regulations. With this training,

MMAF officers gained sufficient ability to formulate and evaluate a more objective,

effective, fundamental, accountable and bottom-up policy. The training contributed to

building the capacity of MMAF staff.

MMAF Public Service Performance In the Ministry regulation no PER.15/MEN/2012, MMAF identified Bureaucracy Reform as

its number one priority. The reform targets consist of eight pillars, one of which is public

service improvement. Recently, the Ombudsman, through authority from the President,

assessed public service performance of the ministries. MMAF was concerned when the

Ombudsman’s assessment findings categorized MMAF’s public service as less than

satisfactory, and turned to IMACS to improve its public service quality. This became a real

priority for MMAF and meant IMACS had to reduce its commitment in areas such as RIA

and focus more on public service reform.

In order to facilitate the improvement, IMACS has been supporting the development of a

baseline survey on MMAF’s public service functions with inputs from all of the DGs, and an

IT application for the survey analysis. IMACS will train MMAF public service officers and

the public service working groups to conduct the survey, analyze data, and provide strategic


recommendations to the Minister. In addition, IMACS is supporting improved coordination

with the Ombudsman Agency and the Ministry of Civil Service Reform.

Training Needs Analysis Guideline The Center for Marine and Fisheries Human Resources Development (BPSDM) of MMAF is

responsible for formulating its policies on capacity building and management of education,

training and extension activities. BPSDM has several working units including the Jakarta

Fisheries University, three Fisheries Academies, and eight Fisheries High Schools that

operate across Indonesia. The Fisheries Training Center (PUSLAT) is an implementation unit

of BPSDM that supports fishery education and training activities for the private sector,

government staff and communities. Currently, there are six Fisheries Training Centers that

are being developed across Indonesia to meet regional needs.

Under Law No. 31/2004, the quality of fisheries education, training, and extension programs

managed by MMAF should meet international standards. These training programs are

expected to be based on the specific requirements of local participants. The training

requirements are determined through the process of Training Needs Assessment (TNA).

PUSLAT requested IMACS’ assistance to develop a set of guidelines to standardize the way

in which TNAs are conducted by all its training centers.

In the second year of the project, IMACs consultant Budi Maryono, reviewed existing TNA

methodologies and practical examples of TNA results from other organizations in order to

develop and pilot test a set of standardized TNA guidelines suitable for institutionalization by

BPSDM-PUSLAT. During the reporting year, Mr. Maryono incorporated inputs from the

pilot test and finalized the TNA. In the upcoming year, PUSLAT will legalize the guideline

to be used and implemented by issuing a decree. In order to do that, PUSLAT and IMACS

will oversee the final review of the TNA guidelines and coordinate with the Personnel Bureau

to ensure that the assessment method within the guidelines is aligned with the Personnel

Bureau’s method of determining required competencies for each job description within

MMAF.

Training Curricula Under Law No. 31/2004, the quality of fisheries education, training, and extension programs

managed by MMAF should meet international standards, and must therefore be based on

internationally recognized principles and models for curriculum and module development.

PUSLAT requested the assistance of IMACS to develop guidelines for curriculum and

module development with the intention of standardizing trainings across the organizational

units within MMAF and provide a clear process for the design and implementation of

technical capacity building programs delivered by MMAF units to ministry staff,

stakeholders, and beneficiaries.

IMACS consultant, Mr. Usdia Sujatmaka developed curriculum and module guidelines to

include methods for establishing training objectives and logical frameworks, mapping

curriculum, developing training design and methodology, drafting and finalizing modules,

identification and preparation of real-world examples, and development of facilitator guides.

During the reporting year, Mr. Sujatmaka with extensive inputs from Task 2 and Task 3

completed the following:

The on-board observer curriculum and syllabus, and three observer modules were submitted

to PUSLAT in March 2013. The modules include 1) regulation and observer preparation 2)


observation and collection of data 3) scientific data collection for the scientific observer. At

the end of February 2013, a Ministerial Decree 1/2013 was issued stipulating basic

requirements for on-board observers for the Government of Indonesia. In May 2013, BPSDM

issued a decree on the guidelines for observer training and implementation. In July, PUSLAT

asked IMACS to adjust the curriculum and revise the three modules in accordance with the

PERMEN and decree. IMACS is currently revising the modules, and will submit the final

product for institutionalization in the following project year.

The first draft of I-CATCH/MBAPI curriculum and syllabus was submitted to KP3K and

PUSLAT in August 2013. The MBAPI module is an advanced version of I-CATCH. MMAF

is expected to soon launch and use the module to train village facilitators for PDPT (Program

Desa Pesisir Tangguh) throughout Indonesia. IMACS is currently coordinating with KP3K

and BPSDM to finalize the curriculum and syllabus, and develop three training modules on

1) vulnerability assessment 2) community based action plans and 3) monitoring and

evaluation of the community action plans.

The Port State Measures (PSM) curriculum and syllabus were developed together with

NOAA, MMAF Legal Bureau, DG of Capture Fisheries, and DG of Surveillance. A final

workshop to review the curriculum and syllabus with MMAF Surveillance and support from

NOAA will be conducted. In addition, the development of training modules will be

discussed.

Database – Decision Support System Support to MMAF Bureaucracy Reform has also been facilitated through the development of

data management systems in PUSKITA, PUSDATIN, SDI and P4KSI. All IMACS tasks

have worked together to develop the international cooperation data base for PUSKITA and

support PUSDATIN and SDI to improve fisheries statistical data collection methods, analysis

and management. IMACS is also collaborating with P4KSI to develop an enterprise database

system to improve effectiveness of researchers in supporting decision making processes

across MMAF. IMACS will recommend a blue print of the MMAF IT architecture to ensure

effective linkage between PUSDATIN as the center for data collection, analysis and

presentation with data base and management system in PUSKITA, SDI and P4KSI.

Cooperation Data Base and Analytical Tool In addition to the above, IMACS facilitated a training and proposed a draft feasibility

analysis tool called NIAS (National Interest Analysis Statement). PUSKITA held a FGD on

April 18, 2013 as follow up to the training on NIAS that resulted in an agreement to adopt

NIAS and develop a tool for monitoring and evaluation. IMACS has since installed the M&E

tool into the cooperation database system.

With IMACS technical assistance, PUSKITA upgraded their website and changed the

previous inefficient database system, known as SISKERMA, to e-KARINA (electronic

International and Inter-Institution Cooperation) version 2.0. This resulted in the authorization

of e-Karina to not only PUSKITA, but applied to each of the Cooperation Divisions in all the

Secretariat DGs of the MMAF. The system is continually becoming more user-friendly and

can be accessed through Smartphone.

Fisheries Statistical Data Collection, Analysis and Management Some IMACS consultant reports (those by Puji Dwi Antono and Kiagus Aziz) suggested that

MMAF needed to improve its statistics data collection and management system (SISKA).


The statistics system should be revised and new guidelines for collection, processing, and

presentation of fishery statistics should be compiled. A new system should take into account

the changed role of district and province-level DKPs, recent developments in fishing

practices and in fishery supply lines, along with recent developments in information

technology (in particular the universal availability of internet access). The new system should

allow for processing of data from various sources (village surveys, fishing companies, fishing

harbors, and log books), and the system should generate customized reports for each

administrative level (district, province, national). Results should also be accessible to fishery

sector. The report was presented to Task 2 and progresses towards improvements are covered

in the Task 2 section of this document.

Results against targets for Task 1


Total 2011

Total 2012

Target 2013

ACTUAL 2013 Total to date

% Achieved

Comments

Q1 Q2 Q3 Q4

1.1

Number of joint plans/operations between DGs

10 0 2 3 0 0 3 0 5 50% On target

1.2

% improvements in performance of priority management in each DG

25% 0 4% 10% 0 0 0 0 4% 16 %

Behind target due to new MMAF focus / will reassess situation and plan to achieve target before end of project

1.3

No. of training modules/curriculum/ used by agencies

7 0 0 3 0 3 0 0 3 43% On target

Task 2: Sustainable Fisheries Management Task 2 is assisting MMAF in applying the Ecosystem Approach to Fisheries Management

(EAFM) to maintain fisheries, fish stocks, and ecosystems. This approach involves improving

availability of, and access to, information on stock status, as well as managing access to the

resources through improved governance and secure tenure, improved licensing and

permitting schemes, adoption of co-management, and effective law enforcement. This

requires strengthening of management capacity at the provincial and district levels, in

coordination with national-level efforts.

The main threat to Indonesia's fisheries as well as fisheries world-wide is over-exploitation.

Over-exploitation is a situation where a reduction in fishing effort (usually expressed as

number of fishing vessels or number of fishing trips) would lead to an increase in total

benefits from the fishery. There is a plethora of publications on the problem of global over-

fishing. For example, a recent study by the World Bank and FAO finds that over-exploitation

results in losses amounting to US $50 billion per year, and according to the Reefs at Risk

assessments by the World Resources Institute, over-fishing is the most pervasive threat to

reef ecosystems in the Asia-Pacific. The government of Indonesia acknowledges that over-

fishing represents a major challenge to the nation's fishing industry: Ministerial decision

45/MEN/2011 provides an overview of the exploitation status of individual fisheries ("small

pelagic'', "demersal'', etc.) in each fishery management area (WPP), and this overview

suggests that out of 125 fisheries, 48 (38%) are over-exploited, 44 (35%) are fully exploited,

and 33 (26%) are under-exploited. Perhaps more disconcerting than these figures is the

absence of regulatory tools and mechanisms to prevent over-fishing.


The root cause for over-fishing is the "tragedy of the commons": Where access to a limited

resource is open to all, it makes sense for individual fishers to harvest as much as possible, as

quickly as possible, even if it would be in the interest of the fishery as a whole to give fish

stocks time to recover. There are two ways to address the tragedy of the commons in

fisheries. The first option is for government to step in and manage resource users for the

benefit of all. Though this approach has been successful in some situations, it has mostly

failed, and this approach has led to the global fisheries crisis. The second option is to allocate

(parts of) the resource to communities and companies, and allow communities or companies

take responsibility for management of the resources, effectively transforming fishery

management from open-access to a rights-based approach. Indonesia has a long history of

rights-based management (for example through "sasi" in Eastern Indonesia), but rights-based

management only exists in traditional law, and it applies to small, local fisheries only. In

other countries, for example the US, Australia, Chile, and Japan, rights-based based

management has been embedded in formal regulatory framework, and has demonstrated

remarkable success.

Whereas Indonesia's fishery management approach assumes government control over

resources, there have been various initiatives to enable a rights-based approach. One of the

initiatives towards rights-based management was the "HP3" provision in Indonesia's coastal

zone management law (law 27 of 2007), but this provision was annulled in 2010 by the

constitutional court because of concerns that HP3 might restrict rural communities to get fair

access to resources.

Rights-based management represents a major opportunity for fisheries in Indonesia, but there

are important requirements that need to be fulfilled. Firstly, rights-based management

requires fishers and fishing companies ("users") to coordinate among themselves. Secondly, it

requires users to have an understanding on fishery management and the status of the fish

stock. Most Indonesian fisheries are poorly understood in terms of the size of the stocks, as

well as in terms of migratory patterns, growth cycles, etc. This lack of data poses a problem

for sustainable management, since without adequate data it is impossible to determine the

maximum sustainable yield and appropriate level of effort required for a given fishery.

IMACS Task 2, with the support of Task 1 and 3, NOAA and other partners, is helping

MMAF to put mechanisms in place to fulfill these requirements, and a large part of the Task

2 portfolio is about collaborative data collection, and coordination among fishers, fish traders,

and government officials (public-private partnerships). These are all "no-regrets" activities,

and they will support sustainable fisheries even if Indonesia chooses to wait with

implementing rights-based management.

Even though some of Indonesia's traditional management systems are rights-based, open

access remains a central tenet in Indonesia's fishery management framework, and rights-

based management is not yet possible under Indonesian law. Therefore, IMACS has not been

in a position to provide direct support for strengthening of a regulatory framework for rights-

based management.

Planning for Sustainable Fisheries Indonesia's fishery management planning framework is based on fishery management areas

or Wilaya Pengelolaan Perikanan (WPP), of which there are 11. WPPs are large, and they

comprise many types of fisheries and ecosystems, varying from small-scale near-shore

fisheries on coral reefs to large-scale offshore long-lining for tuna. Considering the great

variety in fisheries within each WPP, it is difficult if not impractical to have a single plan to

regulate all fisheries within each WPP. On the other hand, a large-scale approach does help to

address interactions between fisheries, and for some fisheries (e.g. skipjack tuna, yellow fin


tuna), the WPPs are actually too small. Since there is a need for management at the scale of

the individual fishery as well as the scale of the WPP. Therefore IMACS is developing a two-

tiered approach: (1) WPP-level planning, and (2) fishery (or ecosystem) - level management

planning.

IMACS is working together with the Directorate-General of Capture Fisheries, the

Directorate of Fishery Resources (SDI, Directorate-General of Capture Fisheries), NOAA,

and the Coastal Resources Center of the University of Rhode Island to improve the fishery

management framework of Indonesia. This effort focuses on WPP 573 (Indian Ocean, from

Java to Kupang). At the request of the Director-General of Capture Fisheries, IMACS also

now includes the Arafura Sea, which is a large part of WPP 718, in its geographic scope.

Planning and working towards sustainable fisheries makes up the very core of Task 2

activities. Thus, all of the following headings and dot points in this section contribute towards

Task 2 completed, on-going, and planned activities.

Rights-Based Management A workshop on innovative fishery management, September 16, 2011 was an opportunity to

work with visiting researchers from the Sustainable Fisheries Group in the framework of the

Lesser Sundas Sustainable Fisheries Initiative. IMACS supported a MMAF mini-symposium

on innovative approaches in fisheries management. The innovative approaches that were

presented during this mini-symposium comprised management models (area-based use

permits, catch shares), institutional arrangements in relation to management strategies, and

stock assessment methods in data-poor situations. Presenters included Dr. Robert Deacon, Dr.

Sarah Lester, Dr. Steve Gaines, Dr. Jeremy Prince, and Dr. Jono Wilson. The workshop was

moderated by Dr Abdul Ghofar, of Diponegoro University, Semarang. In addition to the

workshop, IMACS consultant Sarah Waddell has been working with MMAF and others to

access ways and means of introducing rights-based fisheries management within the

framework of Indonesian law. Also IMACS experts are working closely with DG Capture

Fisheries to investigate the most appropriate ways and means to introduce fisheries

management measures in three WPPs.

Training on (Ecosystem Approach to) Fishery Management Indonesia is currently exploring ways to implement the Ecosystem Approach to Fisheries

Management. According to the United Nations Food and Agriculture Organization (FAO),

EAFM can be defined as “An approach to fisheries management and development that strives

to balance diverse societal objectives, by taking into account the knowledge and uncertainties

about biotic, abiotic, and human components of ecosystems and their interactions and

applying an integrated approach to fisheries within ecologically meaningful boundaries.”

Task 2 has been providing direct trainings to fisheries staff on the application of surplus

production models and with NOAA and the Marine Resources Program of USAID being

strengthen the capacity of the Indonesia Ministry of Marine Affairs and Fisheries (MMAF) to

deliver sustainable fisheries management. As part of this effort, NOAA, IMACS, and MMAF

identified a need to strengthen the on-going effort of MMAF to enhance capacity and skills

for EAFM. To this end, NOAA with support of IMACS Tasks 1, 2, and 4 facilitated three

trainings over the period April 2012 - July 2012, which took place in Jakarta, Mataram, and

Kendari. This was followed up by NOAA training for Leaders, Executives, and Directors

(LEAD) in Jakarta, 2012 and the “Leadership for Fisheries Management” course offered by

the Coastal Resources Center at the University of Rhode Island. Thirteen MMAF

professionals, as well as participants from USAID, IMACS and the USAID Marine Protected


Areas Governance Program (MPAG), attended a three week course from September 9-27,

2013 in the United States to develop a strategy for transforming fisheries management

planning in Indonesia. The team was tasked with working in the Arafura Sea (WPP) large

scale fisheries management area. At the conclusion of this course, the Indonesian team

drafted a strategy for conducting an innovate Arafura Sea Fisheries Management Planning

Process (ASFMP) and created a Road Map for the ASFMP Process.

Assistance to MMAF for Fisheries Management Planning MMAF aims to develop fisheries management plans that focus on optimal resource

utilization and recovery of depleted stocks. In order to develop capacity for fisheries

management planning, MMAF is establishing a technical team for fisheries management of

the Arafura Sea (FM team), consisting of representatives from various MMAF institutions

and agencies. Most of the members of the proposed team visited the Coastal Resources

Center of the University of Rhode Island (CRC) to participate in the Leadership for Fisheries

Management course in September 2013 (see above). In conjunction with this visit, IMACS

(Tasks 1 and 4), CRC, and MMAF conducted two workshops, each of four days on fishery

management planning: One on the important shrimp and finfish fisheries of the Arafura Sea,

and one on the Bali Strait fishery for small pelagic. These workshops were led by Prof J.

Sutinen. The workshops resulted in an outline for a fishery management plan for each of the

two fisheries, and these workshops will provide inputs for guidelines on fishery management

planning in general.

The Arafura Sea and the Bali Strait fisheries have been selected because together they cover

the variety of fisheries in Indonesia: The Arafura Sea fishery is large-scale and off-shore,

whereas the fishery in the Bali Strait uses smaller boats making shorter trips. Also, the

Arafura Sea fishery uses trawls for a demersal resource (shrimp, demersal fish, with an

important bycatch of small pelagic fish), whereas the Bali Strait fishery uses purse seines to

target small pelagic fish, which are strongly dependent on El Nino/La Nina Southern

Oscillation.

The workshop on the Arafura Sea was held in Jakarta 27 - 30 August 2013, and the one on

the Bali Strait was held in Banyuwangi, East Java, on 3 - 6 September 2013 Workshop

participants included national-level officials, local government representatives, researchers,

and representatives from the private sector.

Fishing Ground and Supply Chain Surveys Task 2 conducted five fishing ground and supply chain surveys, and plans to conduct one

more in FY 2014. These surveys aim to map fishing grounds, fisheries resources, supply

chains, and infrastructure in Fisheries Management Areas 573, 713, and 714 (Wilayah

Pengelolaan Perikanan or WPP) in Central Indonesia. The surveys focus on three groups of

exported species. The first group is export-size and export-quality demersal fish from fishing

grounds between 30 and 200 meter depth, including snappers, groupers, emperors and sea

breams of various species and size groups. Fish from this group are mainly caught with

bottom hook-and-line and bottom longline. The second group that the survey team looked at

comprises large pelagic, including mostly yellow fin tuna and in some places mahi-mahi,

with a smaller amount of bigeye tuna. Fish are caught around Fish Aggregating Devices

(FADs) as well as free-swimming schools with small-scale hook-and-line vessels. The third

category that the survey team looked at was the combination of skipjack tuna, juvenile yellow

fin tuna (commonly referred to as baby tuna) and Eastern little tuna that are landed mostly

with purse seines and pole-and-line boats. The purse seine boats that target these fish also

land varying quantities of schooling jacks and trevallies, Indian mackerel (Rastrelliger

kanagurta), scads and other small pelagic.


The surveys focused on Sumbawa (December 2011), Kupang and Maumere (December 26-

30, 2011), West Flores (January 6-10, 2012), Lombok (February 27- March 2, 2012), and

Sumba (April 16-20, 2012). However, the full set of reports was not completed until year 3.

The objectives of the surveys are to provide information on fishing grounds and the supply

chains starting from these fishing grounds. This information may be used by MMAF, for the

planning of Fishery Management Areas and for the development of fishery management

plans, (2) private sector partners, for the development of sustainable supply chains, (3) aid

agencies and NGOs, for the development and planning of fishery and marine conservation

projects. Whereas the surveys collected most information from interviews at landing sites and

fishing harbors, the surveys aim to describe complete supply chains, starting from fishing

grounds, and leading to exporters through a network of traders and fish processing plants. In

this respect, the surveys differ from studies that describe fisheries in terms of landings at a

certain landing site or stretch of coastline. The focus on fishing grounds and supply chains is

an interpretation of the Ecosystem Approach of Fisheries Management, as it takes a holistic

perspective on the fishing sector, starting from the marine ecosystem instead of the harbor or

the administrative unit.

Assessment of Costs and Benefits of Shark and Ray Fisheries in Indonesia Indonesia is the world’s leading producer of sharks and rays, with exports providing a

valuable source of foreign exchange earnings. Today artisanal shark and ray fisheries are

widespread throughout NTB and NTT, with Tanjung Luar in Lombok and Lamakera in

Flores among Indonesia’s largest centers for targeted shark and ray fisheries. MMAF has

identified sharks and manta rays as a priority for conservation management following the

recent listing of hammerhead sharks and manta rays under the Convention on International

Trade in Endangered Species (CITES) Appendix II. To implement obligations under CITES

and to build upon Indonesia’s reputation as regional leader for marine conservation, there is a

need for improved information about the status of shark and ray populations, and the extent,

value and impacts of shark and ray fishery, tourism and other related sectors to evaluate

tradeoffs, inform sustainable development strategies, and safeguard biodiversity.

Accordingly, IMACS awarded a grant to the Reef Check Foundation Indonesia (RCFI) to

evaluate the costs and benefits of protecting threatened marine biodiversity in NTB and NTT.

Reef Check will conduct stakeholders consolidation and strategic development; design, train

and implement a shark and ray catch and effort monitoring program at two key landing sites;

and design, train and implement a shark and ray population assessment and dive encounter

through involvement of marine recreation operators. Focus work locations include

coordination from Jakarta and Bali, and the field sites are Lombok, Tanjung Luar, Bima,

Komodo, Ende, Lamalera, Lamalera/Lewoleba and Kupang.

On-Board Observers On-board observers are professionals who join fishing trips to take observations on fishing

practices and catch. There are two facets to their work: Collection of data needed for

management, and monitoring whether fishing practices are legal. The entity responsible for

Indonesia's observer program is the Directorate of Fishing Resources, which means the

emphasis is on data collection rather than monitoring. In addition, MMAF's Fisheries

Research Institute also deploys a few observers, who collect data for scientific purposes.

Indonesia’s membership in Regional Fisheries Management Organizations, such as the

Western and Pacific Tuna Commission (WCPFC) and the Indian Ocean Tuna Commission

(IOTC), requires observers to be deployed on at least 5% of the longline fleet and 100% of

the purse seine fleet. These observers take data on by-catch of endangered, threatened, or

protected species, and the assumption is that their presence on board will help to reduce IUU


(Illegal, Unreported, and Unregulated) fishing. Indonesia has a very small cadre of

professional observers, but total observer effort has been far below the targeted 5%.

Development of the Indonesia observer program became a priority for MMAF after the

signing of ministerial regulation (PERMEN) 1/2013 on Observer on-board Fishing Vessels

and Fish Transporter Vessels in January 2013. Deployment of observers is a Regional

Fisheries Management Organization (RFMO) requirement and Indonesian fishing regulations

now require the presence of on-board observers to transship at sea. Furthermore, Indonesia

plans to deploy observers on vessels that submit logbooks of questionable accuracy.

Indonesia lacked the capacity to train and maintain a cadre of observers, and therefore

IMACS, in close collaboration with NOAA, is providing support for the training and

institutionalization of an observer program that MMAF will manage. To this end, IMACS has

been working closely with the Fisheries University of Jakarta (STP), Fisheries Academy

Sorong (Akademi Perikanan Sorong), and Fisheries Academy Bitung (Akademi Perikanan

Bitung). For delivery of training, IMACS works together with PT Harini. PT Harini is a

Jakarta-based fishing company that operates five long-liners. The company also trains fishers,

seafarers, and observers for deployment on Japanese fishing vessels. PT Harini has classroom

facilities in Jakarta and Bogor and an operational unit for the deployment of workers.

Completed, on-going, and planned activities include:Following needs assessments studies in

2011, IMACS conducted a pilot On-Board Observer training with STP for 27 students in

2012 with guidance from the NOAA Observer Program Expert. The lessons learned from the

training and on-board internship helped to further develop the program to be mainstreamed in

the curriculum of STP, Akademi Perikanan Bitung and Akademi Perikanan Sorong. The

training included an internship onboard a fishing vessel and lead to IMACS supporting the

training of 120 onboard observers at Sorong Fisheries Academy (Akademi Perikanan Sorong)

from June 17-22, 2013, Bitung Fisheries Academy (Akademi Perikanan Bitung) from August

26-30, 2013, and the Jakarta Fisheries College (Sekolah Tinggi Perikanan (STP) from

September 23-28, 2013. The trainings included internships onboard fishing vessels.

NOAA-facilitated training-of-trainers at STP while Task 1 developed an observer curriculum

and Task 4 assisted in hosting the one-day workshop on development of a national observer

program (Lumire Hotel, Jakarta, June 2013). Training of 100 observers for experienced

seafarers (crew) was being developed by IMACS, in the second half of 2013, and is planned

to be implement soon and will have greater focus on methodology for on-board observers for

trawlers and purse-seiners rather than tuna long-liners.

Fisheries Statistics MMAF’s Directorate General (DG) of Capture Fisheries uses the Yamamoto system of the

mid-seventies. IMACS’ assessments showed that districts have developed their own

interpretations of the Yamamoto methodology, resulting in a wide variation of field practices.

Furthermore, IMACS’ assessments showed that data only remain available in aggregated

form (i.e. summaries per district and per province), and that “raw” data are discarded. The

raw data is valuable for management, and in an improved catch-effort data recording system

these data should remain available for more detailed analysis.

To enhance the management and use of fisheries data, in 2002 MMAF developed a database

and analysis software known as SISKA. SISKA was intended to provide online data

reporting, management, and analysis capabilities linking the district and provincial-level

offices and MMAF. The software was initially upgraded in 2007 and was being upgraded

again in 2011 for the second time to patch errors in the program. SISKA’s structure is based


on forms developed by MMAF used to collect fisheries data in the field. SISKA was

designed to calculate summary statistics from raw data and to produce tables. The software

uses a FoxPro database system as its platform. Due to various issues, neither districts nor

provinces use SISKA for data entry or analysis. MMAF is currently trying to address this

problem and for the meanwhile MMAF provides districts and provinces with Excel templates

for data entry. IMACS conducted an assignment in August – September 2011 to analyze the

data structure in MMAF’s SISKA fisheries statistical system and to provide

recommendations on how to port SISKA to an on-line version with an HTML interface. also

In addition, IMACS Fisheries Statistics Expert Aziz Kiaguz conducted an assignment to

assess and improve current data collection practices through focus group discussions with

MMAF as already described in in the Task 1 preceding section.

Upgrading SISKA or replacing it is still being debated. However, any system is only as good

as the data entered and unfortunately the present data being collected is less than reliable.

Rather than fixing a complicated system, Task 2 has focused on working with MMAF and the

industry to collect better data and to making down and up loading of data user friendly. Most

of the following in this section deals with obtaining and/or using data. For example, in the

last year, IMACS has utilized small grant funding on data collection for the fisheries on small

pelagic in the Lombok Strait. This fishery is characterized by localized fishing grounds that

are limited in extent, and by a localized fishing fleet with few migrant fishers. The Lombok

Strait fishery is used by over 8,000 fishers from more than 17 coastal villages situated along

the west coast of Lombok and east coast of Bali. The fishery is important, both in terms of

number of people employed and total production. However, catch data are largely unreported

within current statistics systems, fisheries are essentially unregulated, and the impacts of

these fisheries on stock and ecosystem health are largely ignored in management planning.

Accordingly, IMACS awarded a grant to Yayasan Alam Indonesia Lestari (LINI), an

Indonesian non-profit organization, to improve the management of the small-scale small

pelagic fisheries in the Lombok Straits and improve availability of data. To achieve this

objective, LINI is socializing a long-term monitoring protocol, conducting training on the

protocol, piloting a logbook, improving data collection, and entering and uploading data into

the new I-Fish system.

I-Fish I-Fish is an IMACS developed data entry and reporting portal for data from all information

collection programs. It is a functioning application that is explained in two recently released

I-Fish videos. Although designed by IMACS, I-FISH will be transferred to the GoI once

MMAF decides to officially accept the new data on offer and the supporting I-FISH data

management system.

Logbooks In marine capture fisheries, a lack of transparency and the lack of accurate data for fish stock

assessments are among the root causes for weak regulation.. For these reasons, MMAF has

been implementing a logbook system for large vessels. Implementation of this requirement

has been weak and there are strong indications that most fishing vessels ask administrative

staff back in the home port to fill in their logbooks. Hence, logbook data have been unreliable

so far, and logbook data have not been used yet to inform fisheries management. To address

this problem, IMACS awarded a grant to the Indonesian Association of Oceanologists (ISOI)

to develop an e-Logbook Catch Recording System for Indonesian Fishing Vessels > 30 GT.

This system will be user-friendly and it will be connected to a Vessel Monitoring System.

The system will automatically log the position at which the captain enters data on catch and

fishing practices. The system will have an on-line connection to a database server, enabling


the automatic uploading of logbook data as soon as the fishing vessel returns to port. ISOI

will also train captains and fishing masters in the operation of the system, so that trained

captains and fishing masters can participate in a field test of the system. Finally, ISOI will

ensure that the e-logbook system satisfies the needs and requirements of the MMAF agencies

responsible for operation of the logbook system. ISOI is about to start implementation of the

small grant (October 2013).

Mandatory logbooks are only used on larger fishing vessels; logbook-keeping is not required

on small boats. IMACS is currently exploring whether logbooks can also be used in small-

scale fisheries through the small grant on data collection for the fisheries on small pelagic in

the Lombok Strait. This small grant contains a logbook component.

GIS and Enterprise Database Development IMACS is supporting management planning of Indonesia's fishery management areas

(Wilayah Pengelolaan Perikanan, WPP). The Directorate of Fishery Resources of the

Directorate-General of Capture Fisheries uses the WPPs as geographic planning units, and

the Directorate of Fishery Resources plans to complete a management plan WPP 573 (Indian

Ocean, from Java to Kupang) by 2014. IMACS is providing support in close collaboration

with NOAA. The NOAA GIS expert visited Indonesia at various times in 2012 and 2013.

IMACS assigned a Marine GIS Specialist (MGS) to work closely together with the NOAA

GIS expert, as well as with partners from NGO and government institutions (notably the

Directorate of Fishery Resources and the Research Centre for Fisheries Management and

Conservation (RCFMC) of the MMAF). The IMACS Marine GIS Specialist’s primary

objective is to develop spatial data in support of a management plan for WPP 573 (Indian

Ocean, from Java to Kupang). These data may include: Bathymetry, sea surface temperature,

chlorophyll content, geography of marine and coastal habitats (mangroves, coral reefs, river

estuaries, sea grass fields, etc.), distribution of fish stocks (from surveys conducted by

RCFMC and other assessments), distribution of fishing grounds (from interviews and Vessel

Monitoring System data), and location of fisheries infrastructure (fishing harbors and landing

sites, ice factories, processing plants, roads, airports). The focus of this assignment is on

demersal fisheries of WPP 573 (i.e., waters shallower than 200 m). The MGS also assists GIS

specialists in MMAF agencies with the development of a spatial planning framework.

In addition, IMACS awarded a grant to PT Waindo SpecTerra to develop a spatial database

on continental shelf ecosystems (waters less than 200m depth) and shorelines in WPP 573

and 718. The emphasis is on the acquisition of data that already exist in digital form,

supplemented with data obtained through digitization of nautical charts/maps issued by the

Indonesian Navy (DISHIDROS) where necessary. Waindo will ensure that MMAF agencies,

DKP officials, and other experts who may need these data for fishery management planning,

know of the existence of the database and that they have a means of accessing these data.

Finally, IMACS is supporting the MMAF fisheries research agency to develop an enterprise

database. The purpose of this database is to keep data accessible for research. The concept is

similar to a library, but instead of books, the "library" contains datasets, and instead of a

physical room, the library is hosted on a server.

Small-Scale VMS Existing fisheries data in Indonesia does not track the source of fish, only the landing site.

This lack of information makes it difficult if not impossible to set reasonable, informed

policies regarding fisheries management. Additionally, small-scale fishermen in Indonesia

lack the know-how to install tracking systems in their small vessels. In response, IMACS has

signed a grant award with PT Springfields, an international development / ICT company, to

implement a program that will result in fishermen based in NTB participating in a sustainable


vessel monitoring system (VMS) that shows where up to 40 small and medium-sized boats

under 30 GT are catching their fish. Their proposed plan is to equip fishers with both a GPS

Connector and tablet PC that will also enable multiple streams of information to be relayed to

them, and in turn, they are able to relay information back to the DKP and MMAF. This

includes information on weather updates, and tsunami alerts. The all-encompassing approach

to developing a VMS system using such devices to cover multiple aspects of communication

are in line with the defined IMACS requirements, such as tracking, electronic logbooks,

accident and SOS reporting systems, and weather information.

Public-Private Partnerships on Data Collection and Traceability Involvement of the private sector is critical for effective fishery management, and therefore

IMACS is working with fishers, small-scale traders, fishing companies, and exporters

towards a better understanding of supply chains (from ecosystem to consumer). IMACS

developed public-private partnerships for two fisheries: the skipjack tuna and yellow-fin tuna

fisheries in the waters to the north and south of Lombok, and the blue swimming crab fishery

in Southeast Sulawesi. Both partnerships were formalized through a decree (Surat Keputusan)

of the head of the DKP-Province. Another partnership, for a yellow fin tuna fishery in

Maluku, is currently in development. Whereas the partnerships initially focus on

collaborative data collection, the intention is that the partnerships ("Komisi") will also make

recommendations for fishery regulations. The approach for the establishment of the

partnerships is ecosystem-based: first, a small team of experts delineates a meaningful

"footprint" for the fishery or ecosystem under consideration, and thereafter the team seeks to

include representatives of all private sector stakeholders in the partnership. The "footprint" is

either the home range of the exploited part of a fish population, or an ecosystem that is home

to various exploited fish populations (e.g., coral reefs within a district). Hence, delineation

depends on the spatial characteristics of the fishery: for migratory fish stocks, the footprint is

much larger than for sedentary or sessile organisms that complete a large part of their life-

history within a confined area. The art in the establishment of the partnerships is to bring

together those stakeholders whose actions influence the status of the stock within the

footprint. Of course, this is easier to achieve for fisheries of sedentary species (e.g., blue

swimming crab) than for fisheries of more migratory species (e.g. skipjack tuna and yellow-

fin tuna). In-kind and some cash cost are being shared with the private operators but presently

this is not uniform across activities as partners are just starting to realize the business

planning benefits of investing in information sharing.

Small-Scale Tuna Fisheries in Eastern Indonesia IMACS hired six data enumerators and two data collection supervisors. The enumerators

were placed at designated landing areas in Lombok and Sumbawa to collect data on the target

fishery including all vessels operating in the area-of-interest (especially boats targeting

yellow fin tuna, with lesser quantities of bigeye tuna and long tail tuna, skipjack tuna, and

mahi mahi of all sizes). A large portion of these fish are exported to the US and to maintain

future supply lines accurate data of stock availability is urgently required. The IMACS

enumerators were transferred to the Anova / Fishing and Living Program, which started data

collection under an IMACS small grant in January 2012 and is still on-going. IMACS and

Anova / Fishing and Living conducted various trainings for these enumerators. The data is

pooled with other data and arrangements are being put in place to supply all data to MMAF/

via supporting regional authorities and allow MMAF to secure and control the overall mass

of data.


Blue Swimming Crab Fishery in Southeast Sulawesi The Indonesian blue swimming crab fishery developed rapidly during the 1990s to become

an important source of income for coastal communities. Over the last decade, approximately

20,000 t per annum of blue swimming crab has been exported, primarily to US markets,

which are now demanding that the product’s sustainability be certified. To address this need,

IMACS awarded a grant to assist Asosiasi Pengelolaan Rajungan Indonesia (APRI), the in-

country trade association of processors for blue swimming crab, to support a cooperative

government / industry partnership in Southeast Sulawesi. Building on the decree for the

establishment of a Data Management Committee, APRI will deploy and support enumerators,

and facilitate meetings of the Committee. IMACS is taking steps to have this fishery MSC

certified and intends to sanction a pre-MSC certification study in 2014.

Data-Poor Stock Assessment The ministerial regulation on the compilation of fishery management plans (PERMEN

29/2012) increases the need for data on fish stocks and fisheries. For this reason, IMACS

supports capacity-building on stock assessments, focusing on methods that do not require

long time series of catch-effort data (so-called "data-poor fish stock assessments").

Data-poor stock assessment is a relatively new area of research and innovation in the marine

science and fisheries sector. New size-based techniques have been developed for data-poor

fisheries assessment that enables researchers to gain an accurate understanding of fishery

stocks through analysis of catch. At the request of the MMAF Research Center for Capture

Fisheries, IMACS supported the development and institutionalization of Indonesian expertise

in innovative data-poor stock assessment methods.

In November 2012 – April 2013, the IMACS Data-Poor Fisheries Assessment Specialist, Dr.

Jeremy Prince undertook an assignment to scope out opportunities to apply data-poor

methods (including the SPR@Size method) to assess the status of fisheries in Indonesia, and

outline how the most promising among these methods could be applied by district, provincial

and national-level technical officers to analyze fisheries and conduct stock assessments,

particularly in those fisheries that lack robust data. This assignment resulted in

recommendations on the development of a manual and a training curriculum for data-poor

methods for Indonesian audiences, and demonstrated considerable potential for applying the

new technique to existing data on the size structure and size of maturity from Indonesian fish

stocks that were previously thought to be difficult to assess. The assignment also revealed

considerable enthusiasm within P4KSI for applying the technique both to existing data, and

to newly initiated, or planned data collection programs.

IMACS undertook an assignment on the development and transfer the SPR@Size software

into I-Fish, the web-based software developed by IMACS. A web-based implementation of

SPR@Size helps Indonesian researchers to apply the tool, because it does not require a

complex installation procedure. MMAF (and DKP) officials and researchers with internet

access will be able to use the open source software without the need of installing it onto their

own computer. An additional benefit in establishing the SPR@Size software in a web-based

environment is that updates are immediately accessible to all users.

FishBase (www.fishbase.org) and SealifeBase (www.sealifebase.org) are the leading on-line

databases for fisheries research. As of December 2012, FishBase has information on 32,400

fish species, and SealifeBase has information about 115,000 marine species (all taxa except

fish). FishBase and SealifeBase get their information from a network of 1960 and 240

collaborators, who populate the database with pictures, information of life-history

characteristics, distribution areas, etc. Whereas there is a wealth of information on fish stocks


in Indonesian waters (often included in internal reports and printed publications in Bahasa

Indonesia), only very little of this information find its way to the community of fishery

scientists and practitioners. At this moment, there are no active Indonesian FishBase or

SealifeBase collaborators, which means that information from the world's second largest

producer of fish is under-represented in FishBase and SealifeBase. As some of the “data-

poor” stock assessment models rely on published information on life-history parameters,

Indonesian fishery researchers must either invest time in locating the information themselves,

or they must make-do with FishBase data from other countries. To increase involvement of

Indonesian researchers and institutions in FishBase and SealifeBase, IMACS invited Dr Deng

Palomares, one of the prominent experts who has been involved in development and

maintenance of both databases, to visit Jakarta on December 3-4. During her visit, Dr Deng

Palomares explained recent developments in FishBase and SealifeBase to officials from

various MMAF agencies (Center for Research on Fisheries Management and Conservation,

Directorate of Fishery Resources, Center for Analysis of International Collaboration). MMAF

officials, IMACS, and Dr Deng Palomares agreed that a jointly conducted training, resulting

in qualification of Indonesian experts as FishBase/SealifeBase collaborators, is an effective

way to increase Indonesia's involvement in both databases. Greater participation in FishBase

and SealifeBase will increase availability of data and information on Indonesia's fish stocks

to the Indonesian and global community of fishery researchers and managers. This will

eventually lead to better and more efficient fishery management and in increased

sustainability of Indonesia's capture and culture fisheries. Hence, IMACS conducted a 5-day

training for MMAF researchers and other Indonesian experts, facilitated by trainers from

UBC and FIN, and facilitated by IMACS.

Abating IUU Fishing Fisheries management measures can only be effective if compliance is high and therefore

abatement of Illegal, Unregulated, and Unreported (IUU) fishing is one of the priorities of the

IMACS sustainable fishing program. The IMACS sustainable fishing program aims to

achieve the following objectives in respect to compliance and IUU: (a) Strengthened capacity

at MMAF to implement Port State Measures; (b) strengthened community-based surveillance

groups (POKMASWAS), and (c) strengthened capacity of MMAF (primarily the Directorate-

General of Surveillance) to abate international IUU fishing.

This past 12 months, IMACS has focused on POKMASWAS and Port State Measures.

POKMASWAS is one of the solutions to abate destructive fishing and other illegal fishing

practices by strengthening community-based enforcement. Community-based enforcement is

necessary, because formal enforcement agencies cannot cover the extensive seas and

coastlines of Indonesia by themselves. MMAF initiated formalization of community-based

enforcement through establishment of POKMASWAS some years ago. Initial IMACS

assessments showed that only a few of these POKMASWAS groups are effective. Most do

not have resources for surveillance, nor do they have a clear mandate.

While the POKMASWAS program is popular with coastal communities, MMAF lacks the

resources to adequately support such a broad surveillance program. Thus, IMACS issued a

grant to PT Duta Mitra Alam Citra (DMAC) to facilitate outreach and corporate social

responsibility via public private partnership (CSR-PPP) support to village level surveillance

groups in SULTRA and NTB provinces. To achieve this objective, DMAC developed a

master plan and sample CSR-PPP memorandum of understanding (MOU) template, is

producing a project audio-video profile, providing administrative-financial training to

POKMASWAS officials, etc., leading to the signing of on-going support to at least 30 CSR-

PPP MOUs between corporate sponsors and POKMASWAS in 2014.


In regards to Port State Measures (PSM) IMACS (Task 1, 2 and 4) supported visits by

NOAA enforcement personnel to conduct training on Port State Measures and the

development of a curriculum for PSM training. The inspection of vessels in port will not stop

illegal fishing but will make it difficult for vessels to unload catches caught in international

waters without the approval of an associated international commission. Vessels transshipping

in port will also be inspected in regards to the origin of the catch and how they were caught.

Seafood Safety and Quality IMACS takes a supply-chain approach to fisheries improvement. Whereas the main thrust of

IMACS is prevention of losses at the base of the supply line (e.g., losses due to over-

exploitation), IMACS also provides support on the prevention of losses higher up in the

supply chain, focusing on the small-scale sector. The small, but significant, work stream on

the reduction of post-harvest losses also provides a great way to engage the private sector,

especially since fishing company personnel involved in sustainable fisheries are often from

the quality control section.

Small-scale fishers are poorly integrated into global supply chains due to weak organizational

structures, limited representation, and low-levels of participation in decision-making related

to supply-chain governance and public policies. Such poor engagement and support

contributes to a lack of awareness and understanding of international quality standards and

thus poor handling practices. In addition, poor handling practices are passed down from

generation to generation among small-scale fishers. Limited access to safe handling and

hygienic processing facilities are further compounding factors, which lead to contamination

and poor quality fish entering export supply chains. Salmonella contamination is one of the

most significant problems facing the Indonesian fisheries supply chains, and is one that can

be readily addressed through various strategic and targeted interventions, such as provision of

handling equipment and training to small-scale fishers. Reducing the risk of Salmonella

contamination along the supply chain will enable exporters to comply with international

market requirements such as the USA’s Food and Drug Administration (FDA) and the EU’s

European Food Safety Authority (EFSA) standards.

The IMACS Food Safety Specialist conducted an assessment on Salmonella issues in

Indonesia fisheries product for export; compared Salmonella testing methods and practices of

LPPMHP with FDA standards and provided recommendation to improve compatibility;

developed three to five strategic interventions to minimize Salmonella contamination in small

scale fisheries, involving government and private sector stakeholders from the national and

local levels; and developed step by step simple guidelines for small scale fish handlers on

better handling practices to reducing risk to Salmonella contamination, which when

completed will be shared with MMAF via USAID approval.

The work included field visits workshop on seafood safety, FDGs with industry and

collaborating closely with the MMAF agency for Fish Quarantine and Quality Control of

Fisheries Products (BKIPM).

"Blue Marketing": Connecting Consumers with Sustainable Fisheries As consumers are becoming more aware of the plight of the world's oceans, they are

becoming more demanding with respect to the seafood they buy. This trend is reflected in

progress made by the leading eco-certification agency for capture fisheries, the Marine

Stewardship Council (MSC, www.msc.org). In 2007, there were just 22 certified fisheries in

the MSC program, 400 companies trading in MSC-certified seafood, and fewer than 500

labeled products available in the global market place. By 2012, those same indicators stood at

147 fisheries, more than 2,000 seafood businesses certified, and nearly 15,000 products


available across 84 countries. Indonesia, the world's second-largest producer of seafood, has

not yet caught up with the demand for sustainable fish. To support development of

sustainable supply lines, IMACS’s assessment was that a pilot project building on existing

networks and relationships, and based on fisheries that have already received support to make

them more sustainable, was preferable.

After a competitive bidding process, the IMACS grant was awarded to Yayasan WWF-

Indonesia, an independent member of the World Wildlife Fund, to implement a project that

contributes to the development of sustainable fisheries supply lines within Indonesia, ensures

that fishers and traders benefit from investment in best management practices, and

traceability is improved. The grant was awarded with the understanding that a supply chain

project might be difficult to achieve within the proposed timeline if Yayasan WWF-Indonesia

had to start from scratch, and therefore IMACS encouraged Yayasan WWF to base its

program on fisheries and partnerships that have already been participating in sustainability

projects during recent years.The implementation of this small grant is about to start (October

2013).

Communication and Outreach on Sustainable Fisheries A very handy tool for fisheries managers and scientists the “Indonesia Fisheries Book” that

provided a wealth of information, facts and figures on Indonesian Fisheries and MMAF went

out of production some years ago when JICA stopped funding it. At the request of PUSKITA,

IMACS started working on the 2014 Indonesian Fisheries Book and it will be ready for

publication soon.

At the request of the MMAF Secretary General, IMACS hosted the Blue Economy Forum, in

December 2012 to provide a platform for APEC country representatives from China,

Australia, United States and Indonesia, along with international and local experts to discuss

the concepts of the “blue economy” and decide what further steps can be taken to achieve the

goal of more sustainable and economically viable management of oceans in the region. As a

follow up, IMACS helped MMAF host an APEC-funded workshop on small-scale fisheries,

Borobudur Hotel, Jakarta and develop the MMAF Blue Economy book that was launched at

APEC Indonesia 2013.

In close collaboration with Task 4, two small grants were issued to advocate sustainable

fisheries messages in NTB and SULTRA. Numbers of people reached are yet to be

determined as both grants continue into 2014.

Results against Targets for Task 2


Total 2011

Total 2012 Target 2013


% Achieved

Comments

Q1 Q2 Q3 Q4

2.1 *

Number of hectares under improved fisheries management.

5,000,000 0 25,674,619 1,500,000 0 508,586 0 0

26,183,205 523%

Exceeding target (mostly due to fishing ground surveys)

2.2

Number of public private partnerships formed supporting sustainable fisheries management or adopting best practices.

7 0 7 4 0 0 19 0 26 371 % Exceeding target


Task 3: Coastal community resilience and climate change adaptation Task 3 supports MMAF as they address climate change (CC) adaptation and mitigation. This

work is multifaceted and includes: review, analysis, and improvement of governance

measures related to climate change; capacity building of MMAF officials; design and

implementation of training programs related to climate change adaptation and mitigation;

development of new and improved methods in regards to adapting to climate change issues;

and assisting government and community leaders develop proactive policies and mechanisms

related to climate change.

Task 3 includes expert assistance from IMACS subcontractor the University of Rhode Island-

Coastal Research Center (CRC-URI) and works closely with other IMACS Tasks,

particularly in regards to small grants design and management, local and national

policymaking, public awareness campaigns and events, and capacity building of government

officials. The training components of Task 1 are essential to support climate change training,

and the coastal fisheries management components of Task 2 are vital to assist communities to

restore ecosystems that are contributing to economy failure and social hardship.

During the second year of the project, IMACS and MMAF agreed to develop a new tool

designed by Indonesians specifically for the context of Indonesian coastal communities, with

a focus on fisheries, and their supporting environments. The tool is called the Indonesian-

Climate Adaptation Tool for Coastal Habits (I-CATCH). It took nearly seven months to

develop I-CATCH with the help of MMAF, the Bureau of Meteorology and other Ministries

and was successfully implemented in eight villages, as of September 30, 2012.

During this reporting year, the first batch of 50 villages (25 in SULTRA and 25 in NTB)

completed IMACS vulnerability assessments (VA) and community adaptation plans (CAP).

The assessments reveal the state of villages and their preparedness to climate change. The

outcomes are proving to be of interest to local governments and changing the views of

administrators on how, when, and where future community assistance should be allocated.

The MMAF has now fully accepted I-CATCH and is implementing it outside of SULTRA

and NTB. USAID is supporting MMAF’s adoption of I-CATCH and it will be officially

launched before the end of this year and become a part of the MMAF climate change

modules/curriculum tools. By the end of the reporting year, Task 3 conducted a second batch

of 42 vulnerability assessments in SULTRA (25 VA) and NTB (17 VA) and is on track to

completing a total of 100 villages before the end of this year.

Task 3 also worked with Task 1 to develop the training modules for the Vulnerability

Assessment, Community Adaptation Plan, Monitoring and Evaluation and Training of

Facilitators. The MBAPI (MMAF Disaster Mitigation and Climate Change Adaptation)

training curriculum will be finalized by Task 1 and will be used by MMAF to further train

their facilitators and extension staff to conduct VAs and CAPs in MMAF targeted villages.

MMAF is in the process of formalizing the use of MBAPI curriculum and modules by issuing

a Ministerial Decree.

IMACS’ support and facilitation in regard to climate change adaptation and disaster

mitigation contributes to policy development which has been carried out by Task 3, in

particular on developing policy on zonation. Task 1 has inserted climate change adaptation

issues as part of the zonation modules to be addressed in zoning PERDAs (laws).


Task 3, with support from Task 4, will also be moving ahead with a revised and enhanced

communications approach in year 4. With this and the implementation of I-CATCH, Task 3

is now well positioned to forge ahead in the first half of the final year of the project and

achieve all major goals. By the end of the project, Task 3 will have reached out to tens of

thousands of vulnerable people and enabled MMAF to efficiently implement new and

improved strategies, policies, procedures, and regulations related to climate change.

Indonesia – climate adaptation tool for coastal habitats (I-CATCH)

Coastal livelihoods are extremely vulnerable to climate change. Over the past decade, small

scale fishers have been reducing the number of days spent at sea due to extreme weather

conditions brought about by climate change. This has had the net effect of increasing danger

to fishermen (and thus their families) as well as reducing overall income. As near shore fish

stocks have simultaneously dwindled, the income potential for fishermen has thus declined

over time. The dire situation is worsened and entrenched because of difficulties in accessing

information, improving technical capacity, and receiving financial support.

IMACS is supporting the Government of Indonesia by developing community based climate

change vulnerability assessments and climate adaptation plans at the village level. The results

of the assessments are crucial for providing appropriate support activities to vulnerable

communities.


To ensure assessments are conducted in a systematic way, IMACS and the MMAF

Directorate General of Marine, Coastal, and Small Islands (KP3K), together with input from

the Indonesian National Council of Climate Change (DNPI), Indonesian Meteorological,

Climatological and Geophysical Agency (BMKG), and Indonesian Ministry of Environment

(KLH), developed a manual to guide field facilitators in undertaking assessment activities.

The manual is called the Indonesia Climate Adaptation Tool for Coastal Habitat or I-

CATCH.

I-CATCH is adapted from global best-practices and was developed through detailed

consultations with academics, government officials, and non-governmental organizations

(NGOs). Assessment using I-CATCH is a participatory approach where community members

are expected to actively engage in the process of information gathering. Professional

community facilitators tested I-CATCH near Jakarta in three villages in Banten, DKI, and

West Java Provinces to ensure its effectiveness during the early development phase.

I-CATCH contains two modules. The first module is an introductory guide for facilitators in

conducting vulnerability assessments. The second module is a technical guide to the

implementation of vulnerability assessments and community/government adaptation

planning. In October 2012, I-CATCH was formally presented to the Indonesian Ministry of

Marine Affairs and Fisheries as a guideline to conduct climate change vulnerability

assessments and to derive adaptation plans for coastal areas in Indonesia.

IMACS, in collaboration with local governments and NGOs, began to carry out an on-going

field development of I-CATCH in 50 villages in Nusa Tenggara Barat (NTB) and 50 villages

in Sulawesi Tenggara (SULTRA). The selection of the target villages was done by the

MMAF based on inputs from the provincial and district Marine and Fisheries Agencies

(DKPs).

The vulnerability assessment and adaptation plans have been facilitated by NGOS,

YASCITA in SULTRA and the Santiri Foundation in NTB. To accomplish this work, both

NGOs deployed teams consisting of 16 local facilitators who were trained and mentored by

the IMACS senior facilitators.

IMACS completed the first phase of assessments in 50 villages (25 villages in NTB and 25

villages in SULTRA) in January 2013, and received endorsement letters from each of the

village heads. The second phase of assessments for the final 50 villages began in May 2013

and is expected to be completed in December 2013. The results of the assessments are being

incorporated into the local government’s medium and long term development plans.

Offsetting Negative Climate Change Impacts Via Improved Seaweed Farming As early as the 1970s in Indonesia, it was recognized that demand for seaweed and seaweed

products was outstripping supply and cultivation was viewed as the best means to increase

production. The profitable nature of seaweed farming also became evident and accelerated its

expansion. Seaweed farming has frequently been suggested as both a means to improve

economic conditions and a means to reduce fishing pressure. In the context of the Indonesian

economy, MMAF has the ambition not only to turn Indonesia into a top global fish supplier

but also the world’s biggest seaweed producer. Indonesia is striving to produce 10 million

tons of seaweed per year by 2015, making it the number one producing country, replacing the

Philippines.


Some fishermen have attempted to supplement their income by producing seaweed, while

others have shifted completely from fishing to seaweed farming referring to it as green gold.

Yet seaweed production faces challenges similar to fishing, with data showing that increased

production alone is having an inefficient and limited effect on net incomes.

Using the I-CATCH tool, under the umbrella of grant support, it was determined that IMACS

could support more productive and better market orientated seaweed farming programs in

targeted villages in order to offset the negative impacts of climate change on the

communities’ ability to make a living. As a result, two Requests for Applications (RFA) to

improve seaweed farming in SULTRA and NTB were developed based on I-CATCH CAP

results, which showed that seaweed farming was failing due to a number of factors such as

disease and not understanding how to control it along with a lack of appropriated marketing

skills.

For example in SULTRA, nine villages were categorized as moderately vulnerable, while 16

villages were categorized as low vulnerability. There were no villages categorized as highly

vulnerable. Within the context of the nine moderate vulnerability villages, seven identified

the frequent failure of seaweed farming endeavors as their main vulnerability problem. The

IMACS RFA identified families that had been traditionally engaged in seaweed farming in

the seven moderately vulnerable villages as the target beneficiaries. Within each village,

approximately 10 seaweed farmers were identified as direct grant activity participants, while

other farmers gained knowledge and skills through observation.

I-CATCH results in NTB identified five villages (Labuan Sangoro village, Labuan Kuris

village, Brangkolo village, Teluk Santong village and Labuan Ijuk village) in the Saleh Bay

area as being vulnerable to climate change. Through follow-on discussions with village

leaders and DKP officials of the NTB province and Sumbawa Besar district, it became

apparent that the low level of seaweed farming productivity and the failure to answer market

demand for best quality seaweed products in the five villages was a real concern. Within each

village, approximately 25 seaweed farmers have been identified as direct grant activity

participants. Thus, in total 125 seaweed farmers (25 farmers per village x 5 villages) or 1,250

people if we assume each farmer has four dependent family members will benefit. On the

ground activities are expected to commence in November 2013.

IMACS also awarded CV Ocean Fresh a grant to undertake a pilot project to improve and

facilitate innovation in seaweed production, processing, and marketing in SULTRA. The

grant involves the assessment of seaweed potential in SULTRA, improvements in farming

techniques and creating new business opportunities.

Coastal Community Resilience With 65% of Indonesians living in coastal areas, in the face of the ever mounting impacts of

climate change, helping coastal communities prepare and cope with the inevitable challenges

is a priority IMACS is undertaking. To this end, IMACS-small grant Request for

Applications (RFA) 001 focused on three recognized priority climate change adaptation

topics: (i) robust economies and environmentally friendly livelihoods; (ii) ecosystem health

and resilience; and (iii) strengthened social networks. The response to the RFA was strong

(140+ applications), and after technical and program evaluation, 26 small grants were

awarded, with all awards going to locally based NGOs in SULTRA and NTB. All 26 grants

focused on one or more of the priority topics, with 10 grants covering dual topics (e.g.,

livelihood and ecosystem resilience—see table below).


Grantees leveraged and enhanced existing livelihood endeavors and predominantly relied on

locally available resources, as opposed to introducing new and potentially higher risk

livelihoods approaches. This allowed grantees to incrementally build upon existing,

customary knowledge bases and to tap into and rely on local suppliers. The think local

approach kept learning curves rising at acceptable, manageable rates, and had an economic

multiplier effect by bringing in local vendors, which optimally concentrated resources in the

communities. A prime example of this is the numerous fish-based processing activities that

grantees supported in local communities: e.g., fish powder made from fish waste and the

processing of value-added shredded and smoked fish products. Additionally, grantees

strengthened the basic business skills of local cooperatives and often broadened their

marketing horizons beyond immediate, traditional markets, such as marketing dried seaweed

in Java, which increased farmer per kilogram revenues by 40%.

Ecosystem Health & Resilience Virtually every coastal community in NTB and SULTRA has experienced a reduction, if not

outright total depletion, of shoreline mangrove forestation. The benefits of healthy mangrove

buffer zones are two-fold: first, they provide a protective barrier against shoreline erosion and

salt water intrusion, and second, they are fertile breeding-nurturing reserves for a variety of

marine and terrestrial fauna (shrimp, fish fries, clams, crabs, birds, reptiles, insects, etc.). Ten

grants either focused on mangrove restoration exclusively, or implemented mangrove

restoration in conjunction with a parallel activity, such as seaweed cultivation. Five other

grants trained and transferred knowledge and skills to local community members regarding

ecosystem disciplines, such as “go-green” home learning, ecotourism, and youth marine eco-

learning. All these grants support IMACS’ two main themes to reduce the negative impacts

of climate change and to promote sustainable fisheries.

Strengthening Social Networks All the 26 RFA 001 grants were launched with a socialization activity. The socialization

aspect builds community support and enthusiasm for grant activities; however, it also serves

two other valuable objectives. First, it serves to knit the community together around common,

shared objectives that are in the best interest of the entire community—not just one element

of the community. This establishes and builds a shared vision and acceptance of

responsibility for dealing with common problems such as climate change, both now and in

the future. Additionally, the grantees always involve applicable local government officials,

such as DKP staff. This reinforces the concept that local government is there to serve its

constituents, and communities in turn must support appointed officials to the programs they

implement. While only three grants were specifically focused on strengthening social

networks, two of those facilitated the formation of customary laws known as “awig-awig.”

When communities and local officials, such as DKP officials, jointly realize that traditional

best practices for managing common area resources, such as mangrove forests or near shore

fisheries, often correlate closely with modern, science-based, government policies, both

parties take way from the process a keener sense of ownership and commitment, as well as a

better understanding of ways to address climate change and natural disasters.


Small grants supporting IMACS climate change adaptation initiatives Intervention Topics

Focused Activities (* dual focus grant)

Robust Economies & Environmentally Friendly Livelihoods (e.g., fish processing and improved seaweed farming)

001-001-K LEPASAMA: Alternative Income / Handicrafts

001-002-M KSU SBMW: Fish Products from Fish Waste

001-005-K LSM Sehati: Fish Drying*

001-007-M Yappindo: Seaweed Food Processing*

001-008-K KPI: Seaweed & Fish Processing

001-009-K Alpen Sultra: Fish Processing Business Skills

001-012-K YasKopi: Home-Based Eco-Friendly Fish Production

001-014-M YBBS: Seaweed Cultivation*

001-015-M Yayasan: Coastal Salt Farming

001-018-K KSM: Seaweed Cultivation*

001-019-K LPPM: Desalination for Small Vessels

001-020-K Yasinta Buton: Shredded Fish & Marketing*

001-021-K LPSM: Seaweed Cultivation*

001-022-K LSM Kapal: Shredded & Smoked Fish Processing

001-026-M Lemlit UMM: Improved Salt Production*

001-029-M LMNLU: Fish Products Processing*

001-029-M LMNLU: Seaweed Cultivation*

Ecosystem Health & Resilience (e.g., mangrove restoration, marine protection)

001-004-K CV Mitra Bahari: Mangrove Restoration

001-005-K LSM Sehati: Mangrove Restoration*

001-006-K YBLI: “Go Green” Home Learning

001-007-M Yappindo: Mangrove Restoration*

001-011-K Yascita: Ecotourism & Environmental Mgt

001-013-M LPK: Ecotourism & Mangrove Restoration

001-014-M YBBS: Mangrove Restoration*

001-017-M KPP: Youth Marine Eco-Learning

001-018-K KSM: Mangrove Restoration*

001-020-K Yasinta Buton: Marine Protection*

001-021-K LPSM: Mangrove Restoration*

001-024-K LP2SP: Mangrove Restoration

001-025-M LPSDN: Mangrove Restoration*

001-026-M Lemlit UMM: Mangrove Restoration*

001-030-M YIH: Marine Ecotourism Management

Strengthening Social Networks (e.g., customary law)

001-010-K Bajo Bangkit: Climate Change Preparation

001-025-M LPSDN: Customary Law (awig-awig)

001-027-M LP3M Universitas: Customary Law (awig-awig)

Climate Change / Disaster Risk Reduction Public Awareness Campaigns IMACS developed a public awareness campaign to strengthen ongoing efforts to increase

vulnerable coastal communities’ awareness of potential disaster and climate change impacts

and risk reduction practices in selected communities by educating key target audiences about

the issues. The campaign targets 100 communities and 10 local governments in SULTRA and

NTB. The DKPs will play a major role in the campaign, as they will be supported by IMACS

to train community leaders to effectively convey key messages through talking points, fliers,

and posters. In addition, the clergy and shadow puppeteers will be utilized to integrate key

messages with local values. The campaign will begin in the first quarter of 2014.

MBAPI Training Modules MMAF PUSLAT and KP3K requested IMACS to develop a climate change curriculum based

on the I-CATCH content. The curriculum was submitted to KP3K for approval, and once

approved will be given to BPSDM PUSLAT. IMACS is currently working with KP3K and

BPSDM to develop the training modules. Based on the modules, IMACS has been requested

to train assessors who would help certify/approve qualified trained facilitators. IMACS is

also developing assessor material.


Results against targets for Task 3


Total 2011

Total 2012

Target 2013


% Achieved

Comments

Q1 Q2 Q3 Q4

3.1 *

Number of stakeholders with increased capacity to adapt CC

10,000 0 2,000 4,000 1,260 0 44 609 3,913 39%

Behind target but will reach all via Task 4 campaigns

3.2

Number of people reached through CC & DRR public awareness campaigns

10,000 0 4,400 5,000 3,500 0 0 0 7,900 79% On target overall

3.3 Number of communities that adopt strategies

65 0 0 48 0 0 0 59 59 90% On target

3.4

Number of local governments that adopt or invest in risk relief strategies

10 0 3 3 0 4 3 0 10 100 % On target

Task 4: Program Integration, Coordination and Administrative Support Task 4 directs cross-cutting activity that links MMAF, IMACS and other partner

organizations focusing on fisheries management and climate change issues. There are several

issues that comprise the central work of Task 4.

First, Task 4 coordinates public communication activities deriving from the project across

Indonesia. Under the communications mandate, Task 4 is also the IMACS information hub,

and manages IMACS reporting to USAID and the Indonesian government, both at the

national and local level. Work under Task 4 involves national and regional media campaigns

to promote climate change adaptation and disaster mitigation, sustainable fishing

management, organization of ecologically-themed festivals and seminars, support to MMAF

in designing and updating their website, and publication of success stories about

IMACS/MMAF’s work in biodiversity. Please refer to the “Progress highlights for the year”

table at the start of this document,

Second, Task 4 facilitates IMACS coordination with the two provincial offices and among

the Indonesian governments, organizations, and programs involved in fisheries and climate

change activities. Partners include MMAF, the Marine Protected Area Governance (MPAG)

project, and the National Oceanic and Atmospheric Administration (NOAA). Other programs

such as CTSP and DOJ worked with IMACS initially on the project, but have since phased

down. IMACS serves as the main coordinator for NOAA and MPAG as they support

USAID’s Marine Resources Program (MRP).

In this reporting year, in addition to recurring activities, such as preparing newsletters and

snapshots, assisting and coordinating development of quarterly and annual reports, and

serving as a liaison with MRP Partners (MMAF, MPAG, WCS, etc.), Task 4 also worked in

close coordination with other tasks, on several specific subjects such as; development of a

framework for integrated monitoring of project activities; preparation of evidence-based

documentation for upcoming internal USAID audits; development of public awareness

campaigns on climate change adaptation issues; assistance to the small grant team to establish

improved monitoring and evaluation mechanisms; improved design templates for all IMACS


publication materials; and assistance to PUSKITA to improve and develop design, content

and appearance of their website. Task 4 organized two major meetings this year, namely the

4th

and 5th

MRP meetings and four quarterly DKP meetings. Task 4 reviewed all available

reports: weekly reports, quarterly reports, annual reports, annual work plans and the

performance management plan in order to identify overall progress of achieved activities. In

addition, the team simultaneously traced report archives in the IMACS server to be included

as units of verification.

During the reporting period, Task 4 helped to improve units of verification in the small grant

milestones in order to better identify how small grant achievements contribute to the IMACS

prime and task indicators stated in the PIRS of the 2013 PMP. The approach resulted in the

improvement of RFA 14 Seaweed in SULTRA: Alternative Livelihoods through Sustainable

Seaweed Production, Processing, and Marketing, RFA 15 Marine and Fisheries Science

Communications Awareness Training, and RFA 18 Evaluating the Costs and Benefits of

Protecting Threatened Marine Biodiversity in NTB and NTT.

Monitoring, Evaluation and Information The IMACS M&I unit conducted an internal review of the PMP target indicators of each task

supporting documentation since the first year. The review focused on establishing agreed

upon verification units for the indicators and collating evidence to support the tasks’

achievements.

While working on the review, Task 4 strengthened IMACS’ archiving system and data

storage. All evidence, mostly in the form of reports, diagrams, charts, and maps have been

identified, catalogued, filed, and backed up electronically.

The small grant M&E mechanism was reinforced through the use of a simple table/matrix

that provides detailed information on:

1. Target objectives

2. Links of achieved target to indicators

3. Number of trainings conducted by each grantee

4. Number of people trained aggregated by gender

5. Number of seaweed farming hectares

6. Number mangrove hectares planted

7. Number of community groups established

8. DKP commitments for each small grant

This table/matrix can be used to monitor achieved targets and ongoing progress for all

grantees.

Task 4 conducted a series of meetings with teams to identify required changes to the indicator

templates to comply with the targets in the PIRS of the 2013 PMP. The teams agreed to the

revised templates. The new format is providing a comprehensive mechanism to archive and

manage information on activities under each indicator. This will ensure the smooth handover

of information when IMACS concludes.

Communications In collaboration with the IMACS IT Unit and Task 1, the Communication Unit provided

technical assistance to PUSKITA (Center of Analysis for International Cooperation and


Institution) on how to build, design, and develop a user friendly and well managed website.

The support was conducted through two days of intensive coaching which involved staff

representatives from Bilateral, Multilateral and Inter-Institution Cooperation Division units of

PUSKITA. The support is continuing with developing content and revamping appearance of

the website. The final results will be handed over and managed by PUSKITA.

The Ministry of Marine Affairs and Fisheries Regulation 24/2010 provides direction on

public relations activities within the MMAF. This regulation became effective at the

beginning of 2011 and was fully implemented in 2012. Under this regulation, the Center for

Data, Statistics, and Information (PUSDATIN) is given the mandate to manage public

relations, produce publications and communication materials for all of MMAF. PUSDATIN

is expected to provide a broad range of communications products that will both inform and

engage a diverse set of stakeholders.

Nearly all MMAF Directorates General (DGs) have been producing magazines, booklets and

other outreach materials. These publications contain information about activities of the DG as

well as current affairs and technical information on topics within its scope. However, most of

these publications are not broadly accessible or tailored to account for the characteristics of

particular target audiences. Also, the ministry initiatives such as the ecological approach to

fisheries management (EAFM), use of port state measures in controlling IUU fishing,

community-based climate change adaptation and preparedness planning, business

opportunities in the marine and fisheries sector, and many other topics are not currently part

of recognized outreach programs. As the communications coordinator for MMAF,

PUSDATIN requested IMACS technical assistance with the development of its strategic

communications, identification of key audiences and essential campaign messages for the

organization.

IMACS completed its work on a detailed outline and draft communications plan for

PUSDATIN by conducting sessions with various departments within the organization,

reviewing current communications planning and products, and analyzing the institutional

capacity to carry out all the tasks mandated in the new decree. This resulted in the

development of an updated Strategic Communications Plan to improve MMAF

communications, outreach activities and guidelines on how to facilitate PUSDATIN’s and

other MMAF DGs’ adoption of the plan. The draft plan was completed and during the

reporting year, IMACS has incorporated changes based on MMAF’s input. Early in the

upcoming year, the Strategic Communications Plan will be finalized and officially handed

over to MMAF.

MMAF Graphic Design Manual The MMAF Regulation 24/2010 stipulates that all communications materials must be

appropriately targeted to relevant audiences, and lays out broad guidelines for the different

types of public relation activities and the form of appropriate media communiqués. The

majority of MMAF communications materials are policy and progress reports for activities

from across the various directorate generals, which are published using disparate formats,

graphics, and guidelines, and lack adequate differentiation by audience (e.g. policy brief for

decision makers, progress report for stakeholders, and public service messages for

communities). Other types of communications materials that are used by MMAF include

brochures, factsheets, and newsletters. PUSDATIN requested the assistance of IMACS to

develop guidelines for MMAF communications products, as well as sample templates for the

different products and audiences.


IMACS developed and handed over to MMAF a graphic design manual to ensure the quality

and consistency of MMAF publications and assisted PUSDATIN establish guidelines and

templates for communications materials.

Media Skills Training MMAF/DKP requested assistance accessing media as a way of communicating important

information to the public. Staff members at MMAF/DKP did not have the capacity or

resources to build this capacity on their own. IMACS organized training activities with

experienced journalists to help enable MMAF/DPK staff to more effectively perform this

role. The workshops were held in three separate sessions in Jakarta, Kendari, and Mataram

over a period of 4-5 days in November and December 2012. The trainings covered basic

journalism, concept of interviews, research, and fact-checking, writing about marine and

fisheries subjects, basic press release writing, basic success story and feature story writing,

introduction to public awareness campaigns, radio communications and writing, print media

communications and writing, basic speech writing and ministerial briefings, organizing press

conferences and public events, and coordinating information and communicating with

international organizations and donors.

Marine and Fisheries Science Communications Awareness Grant In order to promote the adoption of sustainable fishing practices to reduce overfishing and

destructive practices, it will be critical that the MMAF through its local DKP offices be able

to design, develop and deliver in parallel complementary, efficient and effective public

outreach and awareness programs. Sustainable fishing themes will not promote biodiversity

conservation unless they are disseminated to the fisher community.

IMACS has awarded a grant to Lembaga Studi Pers dan Pembangunan (LSPP) on Marine and

Fisheries Science Communications Awareness Training. LSPP is to identify, design, develop

and deliver an outreach and awareness science communications knowledge and skills-based

training program for district level DKP staff in Nusa Tenggara Barat and Southeast Sulawesi

provinces that focuses on processes, technique and best practices within the context of DKP

administrative and budgetary operational realities.

Climate Change Adaptation and Sustainable Fisheries Management Awareness Campaign Grant The Communication Unit supervised and assisted the progress of small grant achievements

for the following:

1. Radio Suara Alam (RSA) grant number 005-001-K, developed four radio public service

announcements (PSA), two radio features; one television PSA and two television feature

for IMACS review.

2. Wacana Bijak Bestari (WBB) grant number 004-001-M, developed the pre-production

concept, design and story line for three radio PSAs, two radio features, two TV features

and one PSA for IMACS review. In addition to this, a rundown for a talk show designed

by WBB has been prepared for further review.

3. Bajo Bangkit’s (grant number 001-010-K) was in the process of finalizing their first

bulletin for IMACS review.

4. As for the audio visual materials by Duta Mitra Alam Citra (DMAC), grant number 009-

001-J, the Communication Unit participated in meetings with their audio visual team on

how to develop the core POKMASWAS messages in order to produce quality materials.


Results against Targets for Task 4


Total 2011

Total 2012

Target 2013


% Achieved

Comments

Q1 Q2

Q 3

Q4

4.1

Number of activities coordinated among partners.

23 8 16 10 8 4 2 2 40 173% On target.

4.2

Number of consolidated progress reports submitted and disseminated on a timely basis.

19 3 5 5 1 1 1 2 11 58% On target

4.3

Number of local or national public awareness outreach actions supporting the mandates of MMAF/DKP.

20 2 2 10 0 0 0 1 5 25%

Behind target but will catch with new public awareness campaigns.

4.4

No. communities & private companies receive support from MMAF/DKP in ecosystem protection / SFM.

55 0 0 40 2 9 19 3 33 60% On target

Small Grants At the close of the reporting year, of the 26 RFA 001 small grants that were awarded (funded

at $25,000 or less), 24 were finalized and signed during the reporting period (two were

awarded in the previous year). Of the 26 total grants, 21 grants were under active

implementation at the close of the reporting period, and five had been completed. RFA 001

grants were focused on activities related to environmentally friendly livelihoods (17 awards),

ecosystem health and resilience (15), and strengthening social networks (3), with 10 grants

covering dual topics (e.g., livelihoods and ecosystem resilience). All 26 grants fall under the

purview of Task 3. Fifteen of the RFA 001 grants are located in SULTRA, and 11 are located

in NTB, thus a reasonable balance was achieved between the two regions.

With respect to larger grants (RFA 002 through RFA 025, ranging from ~$45,000 to

~$95,000), at the close of the year, 13 larger grants had been signed, and four were being

finalized, and by late October 2013, IMACS will have 17 larger grants under active

implementation (Note: six RFAs were cancelled during the year, and RFA 022 is a substitute

RFA 001 small grant). In contrast to RFA 001 grants, the program descriptions for RFAs 002

through 025 are appreciably more technically sophisticated and focused in order to fully

enhance and reinforce specific, discrete Task 1, 2, 3 and 4 program objectives. For example,

RFA 002 “Vessel Monitoring Systems” and RFA 021 “Crab Pot Escape Gaps” enhance Task

2, and RFA 015 “Marine and Fisheries Science Communication” enhances Task 1. The new,

larger grants are distributed across the IMACS Tasks as follows: Task 1 at one award valued

at $84,306; Task 2 at 10 awards valued at $653,867; Task 3 at three awards valued at

$129,991; and Task 4 at three awards at $233,457.

In concert with the processing of RFAs leading to grant awards, IMACS developed and

introduced a management system whereby each grant is assigned a technical representative.

At time of award, the grantee is advised regarding the name and title of the Task 1, 2, 3 or 4


programs staff person who will be their point of contact for all technical and program matters

during the life of the grant. Additionally, the grantee is advised regarding the name and title

of the grant team member who will be their administrative and compliance point of contact,

which in all cases is the IMACS Grants Manager, with appropriate administrative tasks and

functions delegated down to Regional Grants Officers in Kendari and Mataram. At the time

of assignment, a Technical Representative is provided with a comprehensive dossier of all

essential award documents, such as the grant award and the final version application with

approved program description, timeline schedule, and budget. Technical Representatives are

trained by the Grants Team with regard to their assigned tasks and responsibilities, with

special note of their delegated authorities and those matters that are outside of their delegated

authority (e.g., regulatory compliance). With reference to the larger grants, the lead technical

writer for the RFA Annex 1 Grant Application Form (including technical and program

specifications) is frequently designated as the Technical Representative, which provides

valuable continuity between the RFA solicitation, application evaluation and post award

oversight phases. Each time a Technical Representative undertakes a site visit, he/she is

required to prepare and submit to IMACS management a Grant Site Visit Report using a

standard template that provides a synopsis of grantee progress (or lack thereof), and if need

be, an agreed upon “cure” plan. On the macro level, the Grants Team prepares a consolidated

Bi-Weekly IMACS Grants Status Report that is circulated to the Task Teams, IMACS

management, and the Chemonics PMU to ensure that all concerned are “on the same page”

regarding where IMACS stands with its small grants program.

Overview of 2013 Each activity component, task description and specific goal is detailed in the USAID

approved Performance Management Plan (PMP). Overall IMACS has completed more than

80% of the specific targets by year 3 and is on track to meeting all target requirements prior

to the end of the project. Over the past 12 months, considerable effort was put into

developing systems that will fast track activities in 2013, examples being the development of

a joint government/industry fisheries management authority, the Indonesian implementation

of the I-CATCH tool and the development of guidelines for Small Island and Coastal law

(Perda). Activities behind schedule are commented on in the summaries below.

IMACS staff further developed multiple thematic focus groups within MMAF, which

involved the relevant working units of the Secretariat General and Directorate General (DG)

offices. These focus groups formed the basis for close collaboration between MMAF and

IMACS, and enabled the project to identify and implement interventions that are effectively

strengthening MMAF’s capacity in key areas such as EAFM training and public private

partnerships.

Prime Indicators Challenges and Lessons Learned The percentage improvements of fisheries management in marine parks in Wakatobi in

SULTRA and Gili Islands in NTB presented real challenges to Task 2. Both of these small

areas have come under multiple fisheries management regimes and both international and

local NGO focus. There is little room to maneuver and with so many management regulations

in place it is difficult to make in-roads into potentially already over-regulated areas. The

lesson learned in developing indicators is to focus on areas that lack fisheries management. It

appears MMAF and the East Lombok DKP have provided possible solutions to the problem

by requesting USAID MRP assisting with developing MPAs in the southeast Lombok region

and the Arafura Sea. However, this solution depends on USAID’s agreement.


The second challenge being the percentage achievement around Wakatobi and Gili Islands of

green level of the E-KKP3K tool. This is a tool not used by IMACS and is something USAID

required IMACS to report on after receiving information from another project. Unfortunately,

the other project failed to provide the information and IMACS had no authority to take things

further. The lesson learned is that in the future, IMACS should take more time with USAID

and the other parties involved to ensure information will be provided before making the

requirement a target indicator.

Task 1: Challenges and Lessons Learned The only real challenge faced by Task 1 has been reporting on the “percentage improvements

in performance of priority management in each DG”. By not discussing earlier with USAID

exactly what DG offices were to be covered or how DKP offices would be included, the

IMACS team members were not clear onhow to achieve this target. The lesson learned is to

ensure everyone responsible fully understands what is required and how a target will be

achieved before agreeing to it. In this case, MMAF has asked IMACS to refocus and to

support them with the new GoI public service performance review system after receiving a

lower than expected rating. Task 2 is now taking a two-pronged approach to addressing this

indicator, firstly after discussions with the USAID COR at the work planning meeting, Task 1

agreed to identify at least four key DG and/or DKP offices and areas of need and to work on

improving performance in important fields that MMAF virtually has no capacity in at present.

Secondly, Task 1 will continue to provide assistance to MMAF to better adapt to the public

service review system and further develop it as a tool for performance improvements.

Task 2: Challenges and Lessons Learned Task 2 target indicators are on track and the only real challenge for Task 2 is covered above

in the Prime Indicator challenge on fisheries management in marine parks in Wakatobi,

SULTRA and Gili Islands, NTB.

Task 3: Challenges and Lessons Learned Task 3 target indicators are generally on track and the only real challenge for Task 3 is the

“number of stakeholders with increased capacity to adapt to the impacts of climate change as

a result of USG assistance”. This situation came about due to IMACS subcontracting a

partner to undertake information transfer and public awareness strategies. During the first

year of the project, IMACS management determined that the subcontract’s scope did no

longer align withthe IMACS scope of work, and subsequently concluded the subcontract. In

response, Task 4 has taken on the former subcontractor’s role and plans to have all targets

reached before the end of the second quarter in year 4 of the project. The lesson learned was

to have more in-house staff capability to meet required objectives, and recent hires to cover

the activities of the Task 3 team have ameliorated this problem.

Task 4: Challenges and Lessons Learned The “number of local or national public awareness outreach actions supporting the mandates

of MMAF/DKP” is the only indicator lagging behind schedule and causing a challenge for

Task 4. It was supposed to be covered through subcontractors, and the hiring of a

communications team under Task 4 and in the regional offices to implement the public

awareness campaigns was undertaken to rectify the problem.

An additional challenge as identified in the USAID mid-term review is the inability of

IMACS to oversee and consolidate the activities of all MRP partners. IMACS has no


authority to instruct other US government-funded members to report or collaborate on

activities. This has led to unsurmountable obstacles in the initial vision of the MRP and is

something that will need to be addressed in further USAID strategies.

Small Grants Challenges and Lessons Learned Small grants across projects worldwide are normally a problem due to NGOs not having the

administrative skills, time planning abilities or commitment to achieve milestones. IMACS

has experienced this, but does not consider it a major challenge. It was expected and

something IMACS has been able to deal with adequately by selecting the propoer grants

mechanism. The biggest concern for IMACS was an oversight in noticing that a number of

grantees failed to accurately fill in the environmental impact assessment part of the standard

USAID grant award forms. Once discovered this caused delays as projects were put on hold

until the forms and associated requirements were provided to the USAID environment office

for approval. The lesson learned was not to accept forms on face value and in the future

always double check that what the NGO mark on the form is in fact 100% accurate.

Phasing out / Project exit strategy A gradual phase down and final transfer of activities, knowledge, skills and tools to

MMAF/DKP and other partners and beneficiaries will continue through Year 4. Continuing

to ensure counterparts are engaged in issues and working through the issues to arrive at

practical, affordable, and sustainable solutions will be a key role for IMACS staff, including

provincial staff in both Mataram and Kendari. Technical staff supporting SULTRA and NTB

will increasingly hand over work to their DKP counterparts and the need for provincial

offices and administrative staff will gradually decrease to the point that the two provincial

offices will no longer be needed by the second quarter of Year 4. Provincial administrative

and support staff will be released from their duties and certain technical staff will be

embedded with DKPs if/as needed in the transition to assist with functions that could include

M&E, program budgeting, technical support, or other functions to be determined. At the

Jakarta office, databases, web information, training modules, project tools, and all other

relevant aspects of the project will be transferred to MMAF or other relevant government

authorities. As year 4 progresses, project staff will be phased down in accordance with work

plan activity completion. Implementation of technical activities is expected to cease by about

July 2014, with financial and physical closure of the office by September. Per standard

project closeout and as originally budgeted, IMACS will engage the support of home office

staff in the final months of the project.

annual report - pdf.usaid.gov

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