annual report of shaw guild 2016 ver 1.1 · annual report shaw guild 2016 dedicated volunteers who...

ANNUALREPORTSHAWGUILD2016

DedicatedvolunteerswhoassistandsupporttheShawFestivalTheatreFoundationatthetheatresandinthecommunity.

TABLEOFCONTENTS

Contents

Agenda ____________________________________________________________________________________________________1

MinutesofAnnualMeetingNovember2015___________________________________________________________2

ShawGuildServiceAwardsfor2016 ___________________________________________________________________6

President’sReport________________________________________________________________________________________7

ProposedAmendments-ShawGuildBy-laws_________________________________________________________10

Treasurer’sReport______________________________________________________________________________________12

NotestoFinancialStatements_________________________________________________________________________13

ReportsofOfficersandChairs_________________________________________________________________________14

ElectionofOfficersandChairs_________________________________________________________________________23

IndependentAuditor’sReport_________________________________________________________________________24

AGENDA

Page1

Agenda

THESHAWGUILDANNUALGENERALMEETING

Sunday,November20,2016

1. CalltoOrder2. ApprovaloftheAgenda3. ApprovaloftheMinutesofNovember22,2015AnnualGeneralMeeting4. IntroductionofHeadTableandGuests5. PresentationtoShawCricketTeam6. LongServiceMemberRecognition7. President’sReport8. ProposedAmendmentstotheShawGuildBy-laws9. Treasurer’sReport-DonnaBertram10. TablingofReports

• ImmediatePastPresident-PeterGill• VicePresident-JulianRance• ActivitiesChair-LaurieHarley• CommunicationsChair-JenClark• DocentChair-MichaelRetzik• FundRaisingChair-AlanWalker• HostingChair -PennyAugustine• MembershipChair-JaneCalver• ShawTheatreGardensChair-PaddyParr

11. ApprovalofReports12. ElectionofOfficersandChairs-PeterGill13. IntroductionofExecutiveMembers14. NewBusiness

• FundRaisingInitiative-AlanWalker15. KeynoteSpeaker-TimJennings,ExecutiveDirector,ShawFestival16. MotionofClosure

MINUTESOFANNUALMEETINGNOVEMBER2015

Page2

MinutesofAnnualMeetingNovember2015

1. CalltoOrder

President,ArleneCarsoncalledthemeetingtoorderat1p.m.

2. Ms. Jackie Maxwell, outgoing Artistic Director of Shaw Festival presented 2016playbill.

3.ApprovaloftheAgenda:

Motion:“ThattheAgenda,aspresented,beapproved.”

MovedbyPippaBarwell;secondedbyDianeHemmings Carried

4.IntroductionofHeadTableandGuests:

President, Arlene Carson introduced the head table. From Shaw Guild: Past President,Peter Gill; Treasurer, Donna Bertram and Secretary, Susan Kelly Kister. Guests ShawFestival:TimJenningsExecutiveDirectorandExecutiveAssistant,JanetHanna.

5.ApprovaloftheMinutesoftheNovember23,2014AnnualGeneralMeeting:

Motion: “That the Minutes of the November 23, 2014 Annual General Meeting, asdistributed,beapproved.”

MovedbyPeggyBell;secondedbyCarolReid Carried

5.President’sReport:

Page1oftheAnnualReportoftheShawGuildfor2015.

7.LongServiceMemberRecognition

ArleneCarsonwithJulianRancerecognizedandthankedGuildMembersformanyyearsof volunteer service in support of The Shaw.Themembers honouredwere: 25Years -Betty Blaney (absent), Bill Hull, Mary-Ann Hull, Peggy Lampard (absent): 20 Years -Sheila Hill, Jackie Johnson, Barbara MacGowan, Josie O’Brien, Imgard Penner, MurielSmith.

8.ProposedAmendmenttotheShawGuildBylaws.


Page3

TheExecutiveCommitteeisproposingthat:asnecessaryinindividualcasesamemberofoneyearandingoodstandingbeeligibletostandforofficeinTheGuild.

Motion: That the Bylaw amendment, relative to: Article IV Membership, Section 2 beapproved and subsequently sent to the Board of Governors of the Shaw Festival foradoption.”

*SeeAddendumtotheMinutes

9.Treasurer’sReport:

Page4oftheAnnualReportoftheShawGuildfor2015.

Before highlighting the Treasurers Report, Treasurer, Donna Bertram thanked EvertPostma and Bridgman & Durksen, Chartered Accountants for generously giving theirtimeand services topreparehis report.This yearShawGuilddonated$35,000 toTheShawEndowmentFund.

Motion: “That the compiled financial statements for the fiscal year 2015 be adopted aspresented.”

MovedbyKenBell;secondedbySuzanneHebert Carried

10.TablingofReports:

Pages6-13oftheAnnualReportoftheShawGuildfor2015.

11.ApprovalofReports:

Motion:“ThattheReportsoftheExecutiveCommittee,astabled,beaccepted.”

MovedbySheilaHill;secondedbyDianeWalker Carried

12.ElectionofOfficersandExecutiveCommitteeMembers:

Past President Peter Gill thanked the members of Nominating Committee for theirsupport: Guild Members: Lucille Reynolds, Franca Moss and John Mather; PresidentArleneCarsonandVicePresident,JulianRance.

Motion:“ThattheslateofExecutiveCommitteemembers,aspresented,beapproved.”

*SeeAddendumtotheMinutes


Page4

13.IntroductionoftheNewExecutiveMembers:

ThenewExecutiveMemberswereintroduced.

14.NewBusiness:

Therewasnonewbusiness.

15.Message fromtheShawFestivalandKeynoteSpeakerTimJenningsExecutiveDirector

ArleneCarson introduced.Tim Jennings recentlyappointedExecutiveDirectorof ShawFestival.TimsharedhisvisionforShawFestivalfor2016andfutureyears.

15.MotionforClosure:

At3:20pmArleneCarsonaskedforamotiontoadjournthemeeting.

Motion:“ThattheShawGuild2015AnnualGeneralMeetingbeadjourned.”

MovedbyTerryBabij;secondedbyMaryGarratt Carried

*AddendumtotheMinutes

OnDecember14,2015ameetingwasheldat thehomeofPresident,ArleneCarson todiscussconcernsraisedbythreemembersregardingtheNoticeoftheAnnualMeetingoftheShawGuild.

OfficersPresent:ArleneCarson,JulianRance,PeterGill,SusanKellyKister.Absent:DonnaBertram.

DuetoatechnicalfaulttheofficialNoticeoftheAnnualMeetingoftheShawGuilddatedNovember5,2015wasnotreceivedbyGuildMembers.NeithertheExecutiveCommitteenorthememberswereawareofthisuntildaysfollowingthemeeting.

At the end of October,Members had received an invitation to the AGM to include thecustomary Members Day presentation and reception. Attendance at the AGM of 150memberswasthestrongestever.AllMotionsmadewerecarried.

SincetwooftheMotionsrequiredthatMembersreceivenoticeatleast14dayspriortothemeeting itwasdecided at theDecembermeeting that the approval of theMotionswouldbedisregardedandtobesorecordedfromtheminutesofthemeeting.


Page5

SusanKellyKisterSecretary

SHAWGUILDSERVICEAWARDSFOR2016

Page6

ShawGuildServiceAwardsfor2016

ThankyoutoourVolunteersbeinghonouredthisyearfortheirlengthofservice.

20Years

LyndsayDobson

NancyForsyth

CarolandTomMullen

BeaSmith

DorothyWilliams

HonouraryLifetimeMembers:FelicitasMandevilleandAnneAndres

MembersSince

1980

GerrieBarnim,RobertBarnim

1987

ElisabethFischer,BillForsyth,JoanneForsyth,K.YvonnePlayle

1988

AlfredMouget,NancyMouget

1993

CarolReid

1994

KenBell,PeggyBell

1995

BettyBlaney,BillHull,Mary-AnnHull,PeggyLampard

1990

SheilaHill,JackieJohnson,BarbaraMacGowan,JosieO’Brien,ImgardPenner,MurielSmith

PRESIDENT’SREPORT

Page7

President’sReport

InmytermasPresidentIhaveseenexcitingchangesandnewbeginnings.The2016season,wasa grand finale to Jackie Maxwell’s fourteen years as Artistic Director of the Shaw. We werefortunatetohaveJackieasourguestattheSummerCelebrationgivingustheopportunitytosaygoodbyeandwishherwellinthenextchapterofhercareer.TimCarrollofficiallytookoverasournewArtistDirectoronOctober1stafterworkingbehindthescenes for thepast yearpreparing to launch the2017 season.AtMembersDay inOctober, hegaveusanoverviewofhisnewideasforthefutureoftheShawandnextyear’sexcitingplaybill.IthasbeenapleasuretogettoknowTCandIlookforwardtotheGuildworkingwithhimtohelprealizehisvision.Many of you have had the opportunity tomeet our ExecutiveDirector, Tim Jennings. Tim hasbeenagreatsupporteroftheGuildsincehisarrivalandafaithfulattendeeatallourevents.Hehas secured the “Shaw Bus” from Toronto to the Festival Theatre with service from April toOctober.Anothercoupistheacquisitionof178VictoriaStreetinthedowntownarea,adjacenttotherearoftheRoyalGeorgeTheatre.Thepropertywillprovidemuchneededartisthousingandthegalleryspacewillbeusedforeducationaleventsandartistsupportsuchasworkshopsandclasses.HavingtheopportunitytoworkwithTimhasbeenoneof thehighlightsofmytermasPresident.The2016GardenTour, cornerstoneof our fundraising endeavors, nettedover $25,000. ChairAlanWalker,theGardenTourcommitteeandallthevolunteersworkedveryhardtomakethisyear’stourahugesuccess.AlanisretiringfromtheexecutiveandIwouldliketothankhimfortheenormousamountoftimeandefforthehasinvestedduringhistermasFundRaisingChair.Planning for thenext year’s tourbegins as soonas the current tour finishes. FrancaMosswasappointedasGardenTourConvenerandwithhercommitteehasbeenworkingtosecuregardensfornextyear’stourcelebrating“newbeginnings”.RetiringfromtheExecutiveisPeterGill,agenerousandsupportivecolleaguewhohasservedontheexecutiveasVicePresident,PresidentandforthelasttwoyearsasPastPresident.IwishtothankPeterforhisleadershipandguidanceoverthelast6years.AlsoretiringfromtheexecutiveaftertwotermsisourSecretary,SusanKellyKister.Onbehalfoftheexecutive,IwouldliketothankSusan,forallhertime,effortandmeticulousdocumentationoftheGuild’sbusiness.ActivitiesChair,LaurieHarley, isretiringfromthatposition,butshewillnotbe leavingus.Herextraordinary executive skills will be put to good use as she moves into the position of Vice

PRESIDENT’SREPORT

Page8

President. I would like to personally thank Laurie for another great season of fabulous Guildactivitieswithrecordbreakingattendance.This yearMargMatherwas appointed Convenor of the Greeters. The positive impact of theirpresenceatmatineesledtoatrialrunofgreetingateveningperformances.ThankyoutoalltheGreetersforanotherseasonofwelcomingpatronstotheFestivalTheatre.TheroleoftheGuildHostsasambassadorscontinuestosettheShawFestivalapart.Thehoursspenthostingat the theatres continues tobeamajor contributionof “volunteerpower” to theShaw. Coordinating the hundreds of time slots fromApril toOctober is the job of theHostingChair,PennyAugustine,andherHostingCaptains.Thankstoallwhostepupwhencalledupontohost,evenwhenyouhaveseentheshow!TheDocents had a record breaking season in numbers of tours and patrons, busier than everwithschoolgroupsandfamiliescomingtoseeAliceinWonderland.The“Alice”tourdesignedforyoungerpatronswasabighitthissummer.SpecialthankstoElaineEvansforworkingwithmetocreatethistourThankstoDocentChairMikeRetzikforcoordinatingthebusyscheduleandtoLindsayThomsonforherassistancetotheDocentChair.ThevolunteersintheShawTheatreGardenswereawardedrecognitionthisyearasNiagara-on-the-Lake’sVolunteersof theYear.Congratulations toChairPaddyParrandallof thegangwhoshowuponTuesdaymorningsto“digin”.ThankstoDougHarleywhosteppedinthisyearandtookcareofthedistributionof“PlayingThisWeek”andothercommunicationsessentialtothepromotionoftheShawFestival.One of the most exciting developments over the past two years has been the influx of newmemberstotheGuild.JaneCalver,ourMembershipChairrecordsandorganizesallthevolunteerhoursspentbyourmembers.Wearestill interested in learningaboutyourhiddentalentsandcorporateskills,sobesuretoaddthesetoyourmembershiprenewal.The convenience of on-line payment has been put in place thanks to our Treasurer DonnaBertram.Inadditiontokeepingtrackofbudgets,shealsoputtogetherandupdatedthemanualsforsomeofthevolunteeractivities.Communications Chair JenClark, has been a great resource for all of the executive, setting upexecutive emails, sending out e-blasts and newsletters aswell asmanaging ourweb site. ThewebsiteisagreatwaytofindoutaboutGuildactivitiesandupcomingevents,aswellasviewingphotosandarticlesaboutpastevents.I have enjoyedbeing theGuild representativeon the ShawBoardofGovernors.With anynewrole there isa learningcurve. Iamgreatly indebted to JanetHanna forall the timeshespendssupportingtheGuildandservingasourliaisontotheShaw.Thankyouallforyoursupportand

PRESIDENT’SREPORT

Page9

wordsofencouragementover the last twoyears. Ihope that Igot it rightmostof the time.Anorganization likeourssucceedsonthestrengthof thosewillingtospendanextrahour,doonemoreshift,orfillinatthelastminute.TheproofofthisisaneventliketheWonderlandFairethatcametogetherquicklyandsuccessfullybecauseofwillingvolunteers.Finally,aheartfelt“thankyou”totheentireexecutivefromwhomIhavelearnedsomuch.IlookforwardtomynewroleasPastPresidentandworkingwithJulianRanceandLaurieHarleyintheirnewroles.IthasbeenaprivilegeserveasthePresidentoftheGuild.ArleneCarsonPresident

PROPOSEDAMENDMENTS-SHAWGUILDBY-LAWS

Page10

ProposedAmendments-ShawGuildBy-laws

Per Article XVI of the Shaw Guild By-laws, the procedures to be followed to makeamendmentsareasfollows:

1. Anyproposedamendmentstotheby-lawsshallbepreparedandpresentedtotheExecutive Committee, approved by the Membership, then sent to the Board ofGovernorsoftheShawFestivalforfinaladoption.

2. By-laws may be amended or repealed at an Annual Meeting or at a SpecialMeetingoftheGuildbyanaffirmativevoteofamajorityofMembersattending(inpersonorbyproxy)providedthattheproposedactionisincludedintheNoticeofMeeting.

3. Not less than fourteen (14) days prior to an Annual Meeting, or any SpecialMeetingoftheGuildatwhichtheamendmentsaretobepresented,acopyofsuchamendmentsmustbesenttoeveryMember.

Article IV Membership, Section 2: The Executive Committee is proposing, that asnecessaryinindividualcases,amemberofoneyearandingoodstandingbeeligibletostandforofficeintheGuild.

ProposedRevisedBy-law CurrentBy-lawAnymemberofmorethanoneyear,exceptasnecessaryinindividualcases,andingoodstanding(asdescribedinArticleIX)iseligibletostandforofficeintheGuild.

Anymemberofmorethanoneyearandingoodstanding(asdescribedinArticleIX)iseligibletostandforofficeintheGuild.

Motion:“ThattheBy-lawamendment,relativeto:ArticleIVMembership,Section2beapprovedandsubsequentlysenttotheBoardofGovernorsoftheShawFestivalforadoption.”

PROPOSEDAMENDMENTS-SHAWGUILDBY-LAWS

Page11

Article VIII, Fiscal Policy, Section 2: The Signing Officers of the Guild shall be theTreasurer,President,VicePresidentandSecretary.

ProposedRevisedBy-law CurrentBy-lawTheSigningOfficersoftheGuildshallbetheTreasurer,President,VicePresidentandSecretary.

TheSigningOfficersoftheGuildshallbetheTreasurer,PresidentandVicePresident.

Motion:“ThattheBy-lawamendment,relativetoArticleVIIIFiscalPolicy,Section2beapprovedandsubsequentlysenttotheBoardofGovernorsoftheShawFestivalforadoption.”

ArticleXMeetings,Section2:theExecutiveCommittee isproposingthatproxyformsnolongerbesentwiththeNoticeofMeeting.

ProposedRevisedBy-law CurrentBy-lawNoticeoftheAnnualMeetingshallbesentbytheSecretarytoeachMemberoftheGuildnotlessthanfourteen(14)daysnornomorethan(28)dayspriortothedateofthemeeting.

NoticeoftheAnnualMeeting(togetherwithaproxyform)shallbesentbytheSecretarytoeachMemberoftheGuildnotlessthanfourteen(14)daysnornomorethan(28)dayspriortothedateofthemeeting.

Motion: “That the By-law amendment, relative to Article X Meetings, Section 2 beapproved and subsequently sent to the Board of Governors of the Shaw Festival foradoption.”

TREASURER’SREPORT

Page12

Treasurer’sReport

Revenue 2016 2015

∗ Total $48,153. $56,833.

∗ Membership $5,880. $6,409.

∗ Volunteering $12,534. $11,855.

∗ Fundraising $29,712. $38,531.

∗ Interest $27. $38.

Expenses 2016 2015

∗ Total $40,439. $50,761.

∗ Membership&Admin $7,487. $4,889.

∗ Volunteering $3,875. $2,229.

∗ Fundraising: $4,077. $4,118.

∗ Sub-totalExpenses $15,439. $11,236.

∗ DonationstoShaw $25,000. $39,525.

RevenueoverExpenses $7,714. $6,072.

Netassets $21,756. $14,089.

2016Performance Actual Budget

∗ TotalRevenue: $48,153. $53,550.

∗ TotalExpenses: $15,439. $17,250.

∗ TotalExcessRevenue: $32,714. $36,300.

NOTESTOFINANCIALSTATEMENTS

Page13

NotestoFinancialStatements

Revenue:

∗ Membershiprevenuesdeclinedslightlyfrom2015duetofewermembershiprenewals.

∗ Volunteeringrevenueincreasedslightlyover2015results.∗ FundraisingrevenuesdecreasedduetoreducedGardenTourticketsales

comparedto2015forwhichticketsalesincreaseddramaticallydueto10thAnniversaryadvertising.

∗ Interestrevenueremainslowduetothecurrentlowinterestrateenvironmentandlessfundsondepositcomparedto2015.

Expenses:

∗ Totaloverallexpensespriortodonationswerekeptlessthanplannedduetoreducedrevenue.

∗ Membership&Administrationexpensesincludedone-timecostsassociatedwithShawFestivaldeparturesandincreasedDocentProgramcostsassociatedwiththeAlicetours.

∗ VolunteeringrevenuesexceededVolunteeringexpenses.∗ MembershiprevenuedidnotoffsetMembershipandAdministrationexpensesbut

wascoveredwithVolunteering(hostingsit-ins)revenueexcesses.∗ Membershipfeeswillremainunchangedfor2017.

ChangeinNetAssets:

∗ Revenueexceededexpensesincludingdonationsby$7,714.∗ Netassetsatthestartoftheyearwere$14,089.Weendedthefiscalyearwithnet

assetsof$21,756.

OveralltheShawGuildhadanothergoodyearandwillbeheadingintofiscal2017inastrongfinancialposition.

DonnaBertramTreasurer

REPORTSOFOFFICERSANDCHAIRS

Page14

ReportsofOfficersandChairs

PASTPRESIDENT’SREPORT

InthisyearasyourPastPresident,IorganizedtheNominatingCommitteewhichthoughseveralmeetingsandinterviews,identifiedandselectedcandidatesforvacantpositionson the Guild Executive. As youwill see, we have selected excellent candidates for thecomingterm.IhavealsoenjoyedarrangingnumerousOrientationmeetingsforourmanymemberswhojoinedtheGuildthisyear.

Iwouldliketothankthemembersofthe2016NominatingCommitteefortheirvaluablecontribution:PresidentArleneCarson(ex-officio)VicePresident JulianRance,andalsoGuildmembersKeithMills,CarolFraserandJohnMather

PeterGillPastPresident

VICEPRESIDENT’SREPORT2016

Thisyear theGreeterprogrammecontinued forallmatinéesat theFestivalTheatre. InOctober this year the programme was extended to evening performances also. Manythanks toMargand JohnMather forcontinuing toorganize thissuccessfulprogramme.TheShawFestivalhasreceivedverypositivefeedbackfromPatrons.

The“Playingthisweek”distributionthisyearcontinuestobeasuccessandmanythankstoDougHarleyandhis team for their contribution to thesuccessof theShawFestival.Dougrevampedtheprogrammethisyeartomakeitmoreefficientandtoensurethattheinformationgottoasmanypeopleandorganizationsaspossible.Doughastostepdownfrom the programme due to other commitments. We are very fortunate that MarianBarwellhasvolunteeredtotakeovermanagementofthisprogrammefornextyear.

This year saw an incredibly successful Activities programme. Many thanks to LaurieHarleyandherteamforputtingononeofthebestseriesofeventsthatIhaveseeninmytimeintheGuild.


Page15

ManythanksalsotoArleneCarsonandPeterGillfortheircontributionstohelppreparemetotakeovernextyearasPresidentoftheShawGuild.

JulianRanceVicePresident

ACTIVITIESCHAIR’SREPORT

2016wasanotheroutstandingyearfortheActivitiesTeam!

Wearedelightedthatsomanymembers,particularly thosenewto theGuild,cameoutfor our events this year. Overall attendance increased by 11% over 2015. And thatfollowsa17%increasebetween2014and2015. Ourvenueshavebeenquite literally“burstingattheseams”.

Thereweremanyhighlightstoremember.WelaunchedtheseasoninMarchwithahugeturnout for the Scene Shop visit; welcomed spring with a successful Presidents’LuncheonandShow&Tell;enjoyedadressrehearsalfor“AWomanofNoImportance”,experiencedaverywarm Julyevening for the thirdannualSummerCelebration. Thisyearwe ventured “down the rabbit hole” to join theMadHatter’s teaparty. A specialthank you to the members who came out decked in their finest “mad” hats. Yourcreativity was amazing!! In August, the Activities Team had a unique opportunity toassistShawstaffinthehighlysuccessful“WonderlandFaire”thatraisedover$10,000forlocal children’s charities.And finally, after viewing a set changeover in September, andturning out in record numbers to cheer on the Shaw Cricket Team, we closed theActivities calendar in October with Tim Jennings and Tim Carroll as our guests atMembers’ Day. Over 160 members filled the Studio Theatre to hear from our newExecutiveteamwhat’sinstorefor2017.

NoneoftheseeventswouldhavebeenpossiblewithoutthecreativityanddedicationoftheActivitiesTeam-AnnieHolcomb,KateVerweij,LindaBaines,MarilynAllevato,Dianeand Kent Chisholm,Mona Babin, andour faithful photographer, RenéBertschi. We’veenjoyed continued strong support from Shaw management, particularly Janet Hanna,JuliannaUguccioni,andAngelaCreemerandherGreenRoomstaff.

As this ismy final year as Activities Chair, I’d like to say a special “thank you” to theExecutiveCommitteewhohas allowedourTeam todreamand experiment, and to the


Page16

manyGuildMemberswhocameouttovolunteeratevents.IleavetheActivitiesrolewithatreasure-chestfullofspecialmemoriesandpassthebatontoanewChairwithallmybestwishesforasuccessful2017.

LaurieHarleyActivitiesChair

COMMUNICATIONSCHAIR’SREPORT

The ShawGuild communicationswent through a complete overhaul this year,with anentirely new website, updated newsletter format, new e-blast templates, and anincreasedsocialmediapresence.

The new Guild website is accessible, works better on mobile devices, and has beenoptimized for search engines. Thewebsite has also been used for online registrations,which seems to be working well for members and streamlines administration for theActivitiesChair.ThankstoLaurieHarleyforherpatiencewhileweworkedthroughtheglitches.

Another important feature of the new site is the Members Section. This is especiallyuseful tomemberswhowant to check for emails theymay havemissed or deleted bymistake.Thesectionarchivesalleblastssentouttomembers.Inaddition,linkstoeblastsandnewslettersarepostedtotheShawGuildFacebookpage.Thereare lotsofwaystofindus!

A big thank you to all of the executive for sending me content for each issue of thenewsletter.AndaspecialthankstoTerryBabij&RenéBertschiforsharingtheirphotos–thenewsletterwouldnotbethesamewithoutthem.

JenClarkCommunicationsChair

DOCENTCHAIR’SREPORT

Totaltoursfor2016at216increased5%from206in2015.Tourpatronsincreased10%from4402to4850.


Page17

Thelargestincreasewerethestudenttours;+93%,muchofthatduetotheFamilyAliceTours.Adulttoursaredown28%from2015.

AspecialthanksandnoteofappreciationtoArleneCarson,ElaineEvans,MaureenDalgleish,JaneCalver,LaurieHarley,andMarleneWaltherfortheirextratimeandcommitmenttothedevelopmentoftheFamilyAliceTourwhichwasanoticeablesuccessforthedocentprogram.

LindsayThomsonvolunteeredhertimeandskillsforpreparingourmonthlyreportsthattrackthetoursandpatronswhoattendthemintheirdifferentsub-groups(adult,private,publicandstudent);andalsotheindividualdocenthours.

TheShawEducationDept.ofSuzanneMerriamandMeganGilchristwerealwayssupportiveandhelpfulwithanyandallofthetypicalproblemsweencounteredwithschedulingthetoursthroughouttheseason.

AndfinallyanoteofthanksandappreciationtoMarleneWalther,AlanMills,andEmilyCharnetskifortheirmanyyearsofvolunteeringandworkinginthedocentprogramandwhohavedecidedthat2016wouldbetheirlastseasonasdocents.

MichaelRetzikDocentChairFUNDRAISINGCHAIR’SREPORT

• ShawGuild2016GardenTour

I ampleased to report that the11thannual ShawGuildGardenTour, held on SaturdayJune 4th2016, was attended by 1017 people and raised $29,712 in gross revenue,resultinginnetrevenueof$25,635.

TheTouristhemajorfundraiserfortheShawGuildandisconsideredbymanyasthepremiereventofitstypeintheNiagararegion.

The2016GardenTourowed itssuccess toavarietyof factors; thebeautyof theGardens, thefinancialsupportofourPlatinumSponsor(MoriGardens),ourindividualGardenSponsorsandourDoorPrizeDonors.


Page18

ThededicationandhardworkofourGardenManagers,and100+GardenVolunteers,theinvolvementofMasterGardenersand the supportof JanetHannaat theShawFestival,werealsoessentialtotheTour’ssuccess.

Finally, IwouldberemissinnotmentioningthesignificantcontributionoftheSteeringCommittee,whichIhadtheprivilegeofChairing.Accordingly,onyourbehalf,Iextendmygratitudetothefollowingindividuals;TerryBabij,PeggyBell,VickyDownes,RonaGray,FrancaMoss,andKitThompson.

Webelieve that that ourpatrons’GardenTour experience is of paramount importanceandtogaugethis,weonceagainorganizedapostTourSurvey.

Thehighlightsareasfollows:

• 73%ofRespondentsratedtheTourasExcellentorVeryGood• 71%ofRespondentsare:Extremely likelyorVery likelytoattendanotherShaw

GuildGardenTour.

The planning has begun in earnest for the 2017 version of the Tour, and I wish mysuccessorandtheSteeringCommitteeasuccessful2017Tour.

• ShawGuildandShawCorporateFundraisingPilotProject

The ShawGuild recently launcheda 2 year pilot project, partneringwith the ShawonCorporateFundraisingInitiatives.Bothrecognize that theGuildmembershiphasawealthofexperienceandconnectionsthatcouldbeleveragedtoreachouttocorporateentities.

Asaresultofthefirsteffortsofthisnewpartnership,Shawwasawardedacashgrantof$2,000 from the IBM Community Grants Program, in recognition of the continuingvolunteerismofIBMretireeswhoaremembersoftheShawGuild,andwhoworkedwiththeShawtoapplyfor,andsecure,thegrant.TheGrantwillbeusedtosupporttrainingfortheplannedexpansionofthe“ContinuetheConversation”programin2017. This isan initiative,startedthisyear,whereaudiencemembers are invited to engage in discussion about the intellectual and emotionalmeaningoftheplayinafacilitateddiscussionfollowingtheperformance.


Page19

In addition to the IBM relationship, there are other opportunities currently beingpursuedtoincreasecorporatesupportfortheShaw.AlthoughtheShawGuildandShawCorporateFundraisingpartnershipisinitsearlystages,theresultssofarareencouragingandprovidetheimpetustojointlydevelopothersuchopportunitiesin2017.

AlanWalkerFundraisingChair

HOSTINGCHAIR’SREPORT

There were 225 Guild Memberswho were activeHosts this year. In 2016, our GuildmemberswerescheduledasHosts (Frontdoorand/orMembersTerrace) forallof theregular Festival Theatre performancesandwe addedhosting theMembers TerraceonFriday. Ourmembers hosted fromTuesdaymatinees through to and including FridayMatinees at the Royal George, Court House and Studio theatres. (Shaw ushers hostedperformancesfromFridayeveningtoSundayevening)

In2016Hostingvolunteerhours,whichincludeHosting,MembersTerrace,andHostingAdministrationandHostingCaptainsdutiescametoslightlyover3,000hours.

Thehostingfeetoseeaperformanceis$20.00. Manyofourhostsoptedtopurchaseaseason’spassratherthantakeachanceonnotbeingabletoattendaperformanceduetolackofseatingforvolunteers.

The amount collected from the hosting program for the 2016 season was just over$12,000.00.

Our Hosting Captains deserve a big thank you as they did a wonderful job this year.Thanks to:MoraRichmond,MoyraMcEachern,MarieGillespie,LubaFraser,HelenSelf,Jack Harmer, Peggy/Ken Bell, Carolyn Cohen, Marilyn Rickard, Susan Dodd, AnnieHolcomb,PippaBarwell,AlanWalker,CarolAndresandMargMather.

IwouldliketotakethisopportunitytothankallthoseShawTheatreemployeeswhohavebeen sohelpful tome thisyear.ChuckMewett, SeniorManager,AudienceServicesandFacilitieswasalwaysavailablewhen Ihadproblemsorquestions. TheFrontofHouseManagers: (Muriel Triano,RyanHull, GregMcArthur, LauraCahill, GeorginaPiovesana,


Page20

ChrisAndroney,SusanDyerandJuliaHill)wereverysupportiveandalwaysletmeknowwhentherewasanincidentthatinvolvedthehostingmembers.

Aspecialthanksshouldalsogoouttoourhostingmemberswhohavebeensowelcomingto the theatre patrons. As our hosts are usually the first contact the guests have onenteringthetheatre,itisimportantthatwemakeagoodfirstimpression.

A meeting has been scheduled for November for all the hosting captains to air anyconcernstheyhadduring2016,andtheirrecommendationsforthe2017season.

PennyAugustineHostingChair

MEMBERSHIPCHAIR’SREPORT

The ShawGuild registered a total of 379members in 2016 andwewelcomed52newmembers.Weknowthatmanyofournewmembershaveenjoyedtheirfirstexperiencesasmembers and volunteers of the Shaw Guild andwill continue to support the ShawFestivalformanyyearstocome.

We have our three Honorary Members: Felicitas Mandeville, Anne Andres, andChristopherNewton.

Congratulations to these six members who have been Guild Members for 20 years;LyndsayDobson,NancyForsyth,CarolandTomMullen,BeaSmithandDorothyWilliams.EachofthesemembersisreceivingaspecialShawGuildpininrecognitionoftheirlong-termdedicationasvolunteersinsupportoftheShawFestival.Ourthanksgoouttothem.

Thisyear,ShawGuildmembersput inmorethan11,000volunteerhours insupportofThe Shaw. This indicates their dedication and commitment in somanyways. Throughhelping with fund raising, working in our beautiful theatre gardens, hosting, greetingtours, delivering playbills and doing back stage tours and assisting with our manyactivities,ourmembers’presencehasbeenfeltandappreciated.Thankyou!

JaneCalverMembershipChair


Page21

SHAWTHEATREGARDENSCHAIR’SREPORT

Season 2016 proved to be an extraordinary year for the Shaw gardens, with manypositive changes. Twenty-eight Guild Members, including seven new-comers, bravedone of the hottest seasons in history, tomaintain the gardens everyTuesdaymorning.Ourteamefforts,underthegreen-thumbguidanceofTeamLeaderPeggyBell,resultedinanexcessof1,200volunteerhoursbeingserved.

Alongwithournormalweeklytasksmaintainingthegardens,thehighlightofourseasonhas beenwatching the creation of the fully accessible secret gardenon the east lawn.ThisamazinggiftfromagenerousdonorcommencedinlateNovember2015. Thefourmonthprojectprovidedamuchneededtransformationofanovergrownandtiredareaofthe Festival gardens, creating a fresh and inviting gem for all patron and companymember’s enjoyment. The existing lower pond received a facelift, and the new hedgepromises to bring back the former ‘secret enclosure’, in years to come. The Guildgardenerswelcomethisnewareatoourlistofresponsibilities.

Anothernewly createdarea comingunderourumbrella, is theRoyalGeorgeWineBarTerrace.Onceagain,carehasbeengiventoincreasetheShawexperiencebyprovidinganoasis to enjoy pre-show and interval gathering in a fully accessible greenspace.Whatcouldbebetterthananoutdoorlobbywithlushplantingsandfreshair!

Thesummerof2016broughthugechallenges forwegardeners. Wespentourseasonfacingthedroughthead-on. Vastamountsoftimewasspenthand-wateringbothattheFestivaland theGeorge. Creditgoes to thededicationofourmembershipwhopolicedthewaterlevelspracticallydailytominimizeplantlosses.Ourweeklytasksofweeding,trimming, pruning, mulching, deadheading and screening all paid off as we are nowAWARD WINNERS! Our local Communities In Bloom Program presented us with anOutstandingVolunteerAwardinlateAugustforoureffortstoputourbestfaceforwardfor the program judges, and most recently we received a 21st Annual VolunteerRecognitionAwardfromtheTownofNiagara-on-the-Lake.

Personally,Iammostproudofthisdedicatedgroupwhounderstandthatwehavebeengiven the responsibility to create the first impression of Shaw Festival. Our goal is tomirrortheexcellenceonstage,andIfeelwehaveachievedthat!


Page22

Thankstoourgardeners,andthankstotheShawstaffwhosupportourefforts.Welookforwardtobeingbackinthegardensin131days……gettingourkneesdirtyonceagain!!!

PaddyParrShawTheatreGardensChair

ELECTIONOFOFFICERSANDCHAIRS

Page23

ElectionofOfficersandChairs

InaccordancewithArticleXIIIoftheShawGuildBy-Laws,theNominatingCommitteecomprisedthefollowingShawGuildmembers:

• PeterGill,ImmediatePastPresident,andChairoftheNominatingCommittee• ArleneCarson,PresidentofTheGuild• JulianRance,VicePresidentofTheGuild• JohnMather,KeithMillsandCarolFraser,ShawGuildmembersingood

standing.InaccordancewithArticleVIIoftheShawGuildBy-Laws,thefollowingGuildmembersarenominatedtoserveforatermoftwoyears.

OfficersPresident JulianRanceVicePresident LaurieHarleyPastPresident ArleneCarsonTreasurer DonnaBertramSecretary MarilynRickardChairsofStandingCommitteesActivities AnnieHolcombDocent MichaelRetzikFundRaising FrancaMossGreeters MargMather

InaccordancewithArticleVIIoftheShawGuildBy-Laws,thefollowingGuildmembersarenominatedtoserveforthesecondyearofatwo-yearterm.

ChairsofStandingCommittees Hosting PennyAugustineCommunications JenClarkMembership JaneCalverShawTheatreGardens PaddyParr

INDEPENDENTAUDITOR’SREPORT

Page24

IndependentAuditor’sReport

ThankyoutoBridgmanandDurksen,CharteredAccountantsforverygenerouslydonatingtheirtimeandservicestopreparetheannualfinancialstatementfortheShawGuild.


Page25


Page26


Page27


Page28


Page29


Page30

annual report of shaw guild 2016 ver 1.1 · annual report shaw guild 2016 dedicated volunteers who...

Documents