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ANNUAL REPORT
2015/16
GOVERNMENT COMMUNICATION AND INFORMATION SYSTEM
The pulse of communication excellence in government
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Government Communication and Information System
ANNUAL REPORT
2015/16VOTE 46
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ANNUAL REPORT
2015/16Submission of the Government Communication and Information System (GCIS) 2015/16 Annual Report
To the Minister of Communications, Ms Faith Muthambi, MP.
I have the honour of submitting to you, in accordance with the Public Finance Management Act (PFMA), 1999 (Act 1 of 1999), the GCIS’s Annual Report for the period 1 April 2015 to 31 March 2016.
....................................................
Mr Donald LiphokoActing Director-General and Accounting Officer
Date of submission: 01 August 2016
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TABLE OF CONTENTS
PART A: GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
1. Department general information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
2. List of abbreviations/acronyms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
3. Foreword by the Minister . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
4. Deputy Minister’s statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
5. Report of the Accounting Officer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
6. Statement of responsibility and confirmation of accuracy for the Annual Report . . . . 20
7. Strategic overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
7.1 Vision . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
7.2 Mission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
3.3 Values . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
8. Legislative and other mandates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
9. Organisational structure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
10. Entities reporting to the GCIS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
PART B: PERFORMANCE INFORMATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
1. Auditor-General’s report: predetermined objectives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
2. Overview of departmental performance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
2.1 Service-delivery environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
2.2 Service Delivery Improvement Plan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
2.3 Organisational environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
2.4 Key policy developments and legislative changes . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
3. Strategic outcome-oriented goals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Goal statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
4. Performance information by programme . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
4.1 Programme 1: Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
4.2 Programme 2: Content Processing and Dissemination . . . . . . . . . . . . . . . . 45
4.3 Programme 3: Intergovernmental Coordination and Stakeholder Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
56
PART C: GOVERNANCE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
1. Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
2. Risk management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
3. Fraud and corruption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
4. Minimising conflict of interest . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
5. Code of conduct . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
6. Health, safety and environmental issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
7. Portfolio committees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
8. Standing committee on public accounts (scopa) resolutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
9. Prior modifications to audit reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
10. Internal control unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
11. Internal audit and audit committees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
12. Audit committee report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
PART D: HUMAN RESOURCE MANAGEMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
1. Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
2. Overview of human resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
3. Human resources oversight statistics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
PART E: FINANCIAL INFORMATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Report of the Auditor-General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
PART F: APPENDIX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184
Contact details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185
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PART A:GENERAL INFORMATION
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1. DEPARTMENT GENERAL INFORMATIONGCIS ANNUAL REPORT
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Physical address: GCIS Tshedimosetso House 1035 Frances Baard Street Hatfield,Pretoria
Postal address: PrivateBagX745 Pretoria,0001 South Africa
Switchboard: +27124730000/1
Email address: [email protected] Website address: www.gcis.gov.za
2. LIST OF ABBREVIATIONS/ACRONYMS
AENE AdjustedEstimatesofNationalExpenditure
AFS AnnualFinancialStatementsAGSA Auditor-GeneralofSouthAfricaAPP AnnualPerformancePlanARC Audit and Risk CommitteeAU African UnionBCM BusinessContinuityManagementCDW CommunityDevelopmentWorkerCRC Communication Resource CentreCSA CommunicationServiceAgencyDG Director-GeneralDoC Department of Communications
DPME DepartmentofPlanning,MonitoringandEvaluation
DPSA DepartmentofPublicServiceandAdministration
EE EmploymentEquityEPMDS EmploymentPerformanceManagement
andDevelopmentSystemFOCAC Forum on China-Africa CooperationGCF GovernmentCommunicators’ForumGCIS GovernmentCommunicationand
Information SystemGCME GovernmentCommunication
MonitoringandEvaluationGCP GovernmentCommunication
ProgrammeGCS GovernmentCommunicationStrategyHCT HIVCounsellingandTestingHoC Head of CommunicationHoD Head of DepartmentHR Human ResourcesHRD HumanResourcesDevelopmentHRP HumanResourcesPlanIARC InternalAuditandRiskCommitteeICASA Independent Communications Authority
of South AfricaICT Information and Communications
TechnologyIM InformationManagementIM&T InformationManagementand
Technology
IMC Inter-MinisterialCommitteeIT InformationTechnologyManco ManagementCommitteeMEC MemberoftheExecutiveCouncilMINMEC Ministers and MECsMLO MediaLiaisonOfficerNCSF NationalCommunicationStrategy
FrameworkPFMA PublicFinanceManagementActPLL ProvincialandLocalLiaisonPMO ProjectManagementOfficePoA ProgrammeofActionPPP Public-ParticipationPartnershipPPP Public-ParticipationProgrammePSM Public Sector ManagerSAYB South Africa YearbookSCM SupplyChainManagementSCOPA StandingCommitteeonPublic
AccountsSITA StateInformationTechnologyAgencySMS SeniorManagementServiceSoNA State of the Nation AddressTB TuberculosisTVET TechnicalVocationalEducationand
TrainingWAN WideAreaNetworkWEF WorldEconomicForumWSP WorkplaceSkillsPlan
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FOREWORD BY THE MINISTER
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Achievements in relation to policy directives and strategic outcome-related goals
The GCIS’s unwavering determination to providerelevant, accurate and timeous information to thebroaderSouthAfricanpopulaceisinstarkfulfilmentofitsconstitutionalandCabinet-endorsedlegislativemandate.
I propound that theorganisationhas in this regardsurpassed expectations during the period underreview. The implementation of the Cabinet-endorsed 2014-2019 National CommunicationStrategy Framework is gaining momentum byachievingitsstrategicobjectives,whichincludetheGCIS providing strategic leadership, coordinationand communication support in the planning andimplementationofmajorgovernmentcampaigns.
Thedepartment has been fostering nation-buildingand social cohesion by disseminating relevantinformation through its own platforms, as well astheprintandelectronicmainstreamandcommunitymedia. GCIS products and platforms such asVuk’uzenzele newspaper, My District Today, South Africa Yearbook, Pocket Guide to South Africa and the South African Government News Agency(SAnews.gov.za) provide much-needed informationongovernment’sprogrammesandpolicies.
Duringtheperiodunderreview,theGCISsupportedpoliticalprincipalsinanumberofizimbizo undertaken in different parts of the country, which sought topromote unmediated face-to-face communication withthepublic.
We have also intensified the communicationcampaign to popularise the National DevelopmentPlan, which seeks to tackle the triple challenge of
poverty, unemployment and inequality by 2030.Prominence was also given to the government’sNine-Point Plan to stimulate economic growth andcreatemuch-needed jobsbyprofiling theprogressbeingachieved.
The devastating impact of the global economicdownturn had precipitated the cost-containment measures introduced by National Treasury, whichconsequently led to significant budget cuts andrevised strategic objectives. As a result, thedepartment spent 99,9% of its allocated budgetofR365,5million in the2015/16financialyear.TheGCIScontinuestoprovidethecost-effectivemediabulk-buyingservicetogovernment. Challenges for the financial year under review
The GCIS was partially incapacitated by theprecarious conditions of reduced budgets, whichhavebeenaggravatedbylimitedstaffcapacityandhighvolumesofwork.Acut in the trainingbudgetand insufficient funds for Information Technologyservice-levelagreementsalsoputadamperon theperformance of the department.
However, this untenable situation did not deterthe department from fulfilling and even exceedingorganisational goals. The organisation is poised tosustain and even improve latest achievements bybuildingonthefoundationsoftheclean-auditfindingforthe2014/15financialyear.
Despitemakinglaudableheadwayinourendeavourto keep the citizenry constantly informed aboutgovernment programmes, policies and campaignsto improve their lives, sporadic incidentsof violentprotests affecting some parts of the country are acause for concern.
These disastrous protests not only cause untoldfinancial losseswhenprivate andpublicpropertiesare destroyed, but they invariably infringe on therights of people who prefer to engage in peacefuldialogueinordertoresolvefundamentaldifferences.
The period of hiatus attributed to protest activitiesunfairly deprives affected communities theirconstitutional right to access life-changinginformationfromgovernment.
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The medium to long-term goals of the department
TheGCISiscommittedtoensuringthatrelevant informationreachesallSouthAfricans. We have moved with the times by using technology extensively topermeatevariousplatformssuchassocialmediainordertoreachouraudiencesin different parts of the country.
ThedepartmentwillcontinuetoprovidesupporttotheInter-MinisterialCommitteeon Information and Publicity, which coordinates the work of government bycommunicatingprogrammes to thenation,aswellasbrandingandmarketingthecountrytoSouthAfricansandtheworld.
Acknowledgements/Appreciation
I would like to express my sincere thanks and gratitude to the managementand staff of the GCIS for their individual and collective contributions to theorganisation’soverallperformanceandremarkableprogress.
Conclusion
In addition to sustaining the inviolable mandate to communicate effectivelywiththepublic,theGCIShasbeenechoingtheclarioncallbygovernmentforcommunitiestouseexistinglegitimatestructurestovoicetheirviewsrelatingtoservice-deliverychallengesandotherissuesaffectingthem.
ThecommitmenttoempowerthepeopleofSouthAfricawithrelevantinformationtoimprovetheirlivesisoneoftheprioritiesofourdemocraticgovernment.
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Ms Faith Muthambi, MP
Minister of Communications
Date:01August2016
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DEPUTY MINISTER’S STATEMENT
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Activities and highlights of the department for the financial year under review
Theclean-auditresultsachievedbytheGCISforthe2014/15financialyearunderscorethedepartment’sdetermination to overcome budget shortfalls andstaff-capacity challenges in order to surpassperformance expectations. Given the currentlevel of outstanding performance, the remarkableaccomplishmentwillundoubtedlyberepeatedinthecurrentfinancialyeargoingforward.
The GCIS has demonstrated an unwaveringdetermination to capacitate the people of SouthAfrica with information that will inevitably improvetheirqualityoflife.Byadvertisingjobvacanciesthatare available in various government departments,the fortnightly Vuk’uzenzele newspaper is helpingcommunities to access job opportunities, andconsequentlyreducingunemploymentandpoverty.InJune2016, thedepartmentcelebratedthe100thedition of the government newspaper, whose firstissuewasproducedanddistributedinOctober2005.
OtherGCISproductsandplatformsthathavebeenusedeffectively todisseminategovernment-relatedinformation include the Public Sector Manager magazine;My District Today newsletterandtheSouthAfricanGovernmentNewsAgency(SAnews.gov.za). The department maintains an esteemed presence on social media platforms such as Facebook, Twitterand Flickr. Audio-visual products have been usedoptimally to accentuate the voice of governmentthrough themainstream and community broadcastmedia.
The Izimbizo community-outreach campaigns thattheGCIScoordinatesinsupportofvariouspoliticalprincipals have helped to enhance face-to-face
communication between government and citizens.This unmediated engagement is a paramountnecessity thatdeepensourdemocracybybringinggovernmentclosertothepeopleinthetruespiritofUbuntuandBatho Pele(PeopleFirst)principles.
Politicalprincipalsdescendeduponperi-urbanandfar-flungruralareastolistentothepeople,andalsoshareimportantinformationaboutgovernmentplansandprogrammes.
DespitebeingseverelyunderstaffedandoverwhelmedwithadditionalworkfromthenotyetfullycapacitedDepartment of Communications during the periodunder review, the GCIS coordinated and providedcommunication support to numerous campaigns,projectsandevents.Theseincluded,amongothers,the Forum on China-Africa Cooperation Summit;droughtandfloodscrises;voterregistration;visittoSouthAfricabyChinesePresidentXiJinping;WorldEconomic Forum for Africa; African Union SummitandunrestinMalamulele.
Duringtheperiodunderreview,theGCIScontinuedtoprovidesupporttotheInter-MinisterialCommitteeonInformationandPublicity.Italsocoordinatedclustermediabriefingstocommunicatestrategicissuesand
progress achieved in implementing government’sProgramme of Action. Through Thusong ServiceCentres, the GCIS maintained a footprint in everyprovince and district to facilitate direct interactionwiththepeopleandcoordinatecommunication.Thefortnightly post-Cabinet briefings helped to outlinesomeofthekeyCabinetdecisionsandfar-reachingannouncementsaffectingordinarySouthAfricans.
Acknowledgements/Appreciation
I wish to recognise and acknowledge all seniormanagementandstaffmembersfortheirhardwork,sacrificeanddedicationthatcontributedimmenselytothesuccessoftheGCIS.Their invaluableeffortsare much appreciated.
Conclusion
TheGCIShasbeenattheforefrontofdisseminatingpertinent information that advises and encouragespeople to take advantageof the substantial socio-economic opportunities that our democratic governmenthasmadeavailableinordertotransformtheirlivesforthebetter.
Therefore, a working partnership betweengovernment and communities is a catalyst forsustainable development and growth that will helpmoveSouthAfricaforward.
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Ms Stella Ndabeni-Abrahams, MP
Deputy Minister of Communications
Date:01August2016
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REPORT OF THE ACCOUNTING OFFICER
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Overview of the operations of the department
TheGCIS’smandateistoprovidestrategicleadershipin government communications and coordinatea government-wide communication system thatensures that thepublic iscontinuously informedofgovernment programmes and policies in order toimprovetheirlives.
Government communications is now also beingcoordinated by the Inter-Ministerial Committee(IMC) on Information and Publicity. The IMC isresponsible for championing and coordinating theworkof governmentwith regard to communicatingprogrammestothenation,aswellasbrandingandmarketing the country to South Africans and theworld.
In addition to all its products and platforms, theGCIS has a footprint in every province and indistricts through, amongst other sites, ThusongService Centres. These communication platformsare meant to facilitate direct interaction with thepeopleandcoordinatecommunicationinprovinces.In the 2015/16 financial year, 1 920 developmentcommunication campaigns were coordinated andimplementedthroughvariousplatformssuchasmall/taxiactivations,door-to-doorcampaigns,seminars,dialogues,roadintersectionsandcommunitymedia.More than47millionpeoplewere reached throughtheseinterventions.
However, despite these successes our nationstill faces many challenges and must do more toeradicatethetriplethreatofpoverty,unemploymentand inequality. Tackling these challenges has notbeeneasyasSouthAfrica,alongwiththerestoftheworld, is facing an economic downturn. The resultofthisisthatthereislessmoneyavailablefromthe
fiscus, and therefore wemust adapt and domorewith less. The GCIS therefore has embedded thegovernment-wide austerity measures, spending99,9%ofits2015/16appropriatedbudget.Thisisanindication of improved resource allocation tomeetour mandate.
South Africa is facing challenges on other frontsas well; climate change is putting a strain on ourwaterresourcesandwehavechallengesinmeetingan increasing electricity demand. South Africaexperienced drought during the reporting periodto which government responded by implementingwater-savingmeasuresandrollingoutdrought-reliefprogrammes.TheEnergyWarRoomhasresolvedthemacrochallengesfacedintheelectricitygenerationsector and positioned Eskom, our national energychampion,onasecuredeliverytrajectory.
In the 2015/16 financial year, tertiary educationstudents staged protests over the high cost ofeducation and economic exclusion, and called forbroadertransformationatuniversities.
In response to this challenging environment, theGCIShasbeenattheforefrontinleadinggovernmentcommunication campaigns aimed at assuringSouth African citizens of the efforts and progressgovernment ismaking to better their lives. Steadyprogress was made in implementing the Cabinet-endorsed 2014-2019 National CommunicationStrategy Framework within the current economicconstraints.
Overview of the financial results of the department
The GCIS was allocated R365.476 million for the2015/16 financial year. Although the departmentsubmitted a Treasury Committee Memorandum torequest additional funds of R8 million to meet itsgrowingmandate, no adjustmentwasmade to theoriginalappropriation.
Of the allocated budget of R365.476 million, theGCISspentR365.241million(99.9%),resultinginanunderspending of aroundR235 000 (0.1%).Owingto the fact thatnoadditional fundswereallocated,theGCISappliedreprioritizationinadditiontocost-containmentmeasurestoavailoperationalfundsfor,amongstotheractivities,contractualobligationsandizimbizo support to the Ministry of Communications. TheunderspendingrelatesmainlytoCompensationofEmployees inProgramme2:ContentProcessingandDisseminationasaresultofthesecondmentofaseniormanagertoThePresidency,whichrefundedthe GCIS with the expenditure that was incurred.
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Tariffs are developed after determining the directcosts linked to the production of informationproducts. These tariffs are provided at cost withno provision for a profit margin. Revenue is alsogenerated from monthly parking deductions madefromstaffsalarieswhouseparkingfacilitieswithintheofficebuildings,commissioninrespectofinsurancedeductions fromstaffsalariesandpayment thereoftoserviceprovidersaswellasinterestgeneratedinthedepartment’sbankaccountandinterest-bearingdebtbyformeremployees.All incomegenerated isdepositedmonthlyintotheNationalRevenueFund.
The projected revenue of R1.046 million was overrecovered with R3.157 million, resulting in totalrevenuecollectedofR4.203million.TheoverrecoveryisattributedtoincomeofR3.29millioninrespectofadvertisingofvacantpostsofsisterdepartmentsandentitiesinthefortnightlyVuk’uzenzelenewspaper.
Fundswere also shifted between programmes before and after the adjustments budget. As a result of therestriction ofSection 43 of thePublic FinanceManagementAct (PFMA), 1999 (Act 1 of 1999)whereby themaximumutilisationofsavingspermaindivisiontodefrayexcessexpenditureinothermaindivisionsislimitedto8%,notallunspentfundsinProgramme2:ContentProcessingandDisseminationcouldbeshiftedtocoverprojectedover-expenditureinotherprogrammes.
TheGCIScontinuestoadheretosoundfinancialmanagementasstipulatedinthePFMAof1999andNationalTreasury Regulations. To ensure that the GCISmaintains sound financial governance that is client-focusedandresponsivetotheoveralloperatingenvironment,thefinancialpoliciesarereviewedannuallytoensurethattheystillcomplywiththePFMAof1999andNationalTreasuryprescripts,includingTreasuryInstruction01of2013/14regardingcost-containmentmeasures.FinancialpoliciesandrelatedamendmentsaremadeavailabletoallGCISstaff.FinancialcircularsareissuedtostafffromtimetotimeasguidedbyNationalTreasuryandtheDepartmentofPublicServiceandAdministration(DPSA)prescripts.
Departmental receipts
Departmental receipts
2015/16 2014/15
Estimate Actual Amount Collected
(Over)/Under Collection
Estimate Actual Amount Collected
(Over)/Under Collection
R’000 R’000 R’000 R’000 R’000 R’000
Saleofgoodsandservicesotherthancapitalassets
272 3,538 (3,266) 323 381 (58)
Interest,dividendsandrentonland
240 224 16 122 105 17
Financialtransactions in assets and liabilities
534 441 93 358 261 97
TOTAL 1,046 4,203 (3,157) 803 747 56
TheGCISproducesvariousinformationproducts–includingposters,banners,photosandvideos–onbehalfofotherdepartments.Someof thesephotosandvideosaresold to thepublicandotherdepartments.ThedepartmentalsoprovidesgraphicdesignservicestogovernmentdepartmentsandforGCIS-initiatedprojects.
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TheGCISisoperatingaNationalTreasuryapprovedbusiness model to recover recruitment advertisingcost from other departments for the placement ofadvertisementsofvacantposts in theVuk’uzenzele newspaper,calculatedinaccordancewithapprovedadvertising rates. The department could not usethe income in 2015/16 as expected revenue couldnot be accurately projected and included in theAdjustedEstimatesofNationalExpenditure(AENE).This was due to the fact that it was a new method of generatingincomethathadtobepromotedamongstgovernment departments andpublic entitieswhichwould have resulted in inaccurate projections atthe time. The aforementioned will not recur in the2016/17 financial year as accurate projections canbe made during the adjustments budget processafter many departments indicated that they willparticipate in the project. The DPSA assists theGCIStopromotethemodelandobtainbuy-infromsisterdepartments toadvertisevacantposts in theVuk’uzenzele newspaper.
Other revenue generated amounted to R913 000,ofwhichR249 000was as a result of the sales ofGCIS products such as photos, videos and othercommunication material (R35 000), parking fees(R141000)aswellascommissiononinsuranceandgarnisheedeductions(R73000).Revenuecollectedin respect of interest amounted to R223 000 of whichR199000wasgeneratedinthedepartmentalbankaccountandR24000due to interest-bearingdebt.A furtherR441000wasgenerated in respectof financial transactions in assets and liabilities byrecoveringdebtofpreviousfinancialyears.
Programme Expenditure The2015/16spendingtrendperprogrammeisasfollows:
Programme Name
2015/16 2014/15
FinalAppropria-tion
Actual Expenditure
(Over)/Under Expenditure
FinalAppropria-tion
Actual Expendi-ture
(Over)/Under Expenditure
R’000 R’000 R’000 R’000 R’000 R’000
1. Administration 144,921 144,920 1 166,227 166,937 (710)
2. ContentProcessingand Dissemination
75,178 74,945 233 87,213 86,071 1,142
3. IntergovernmentalCoordination andStakeholderManagement
93,467 93,467 - 116,084 116,078 6
4. Communication ServiceAgency
51,910 51,909 1 55,545 55,545 -
TOTAL 365,476 365,241 235 425,069 424,631 438
TheGCISspent99.9%ofitsallocatedbudgetandrealisedanettunderspendingofapproximatelyR235000(0.1%)inthe2015/16financialyear.TheunderspendingrelatestoCompensationofEmployeesinProgramme2:ContentProcessingandDissemination,ofwhichaseniormanagerwassecondedtoThePresidency,whichrefundedthesalaryandrelatedcoststotheGCIS.Althoughthedepartmentappliedreprioritizationandcost-containmentmeasures,fundshadtobeshiftedbetweenprogrammestofundprojecteddeficits.Themaximumlimitofutilisationofsavingsofmaindivisionsof8%,asprescribedbySection43ofthePFMAof1999,wasreachedwithProgramme2:ContentProcessingandDissemination,hencenotalltheavailablefundscouldbeused to fund expenditure.
Inthe2014/15financialyear,theGCISalsospent99.9%ofitsallocatedbudgetandrealisedanettunderspendingofapproximatelyR438000(0.1%).Includedinthetotaldepartmentalunderspendingin2014/15isoverspendingofR710195inProgramme1:AdministrationasaresultoftheimplementationoftheNationalMacroOrganisationoftheState(NMOS)processafterthePresident’sannouncementofthenewCabinetstructure.
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The decrease (5.6%) in Programme 2: ContentProcessing and Dissemination was due to fundsrequired in Programme 4: Communication ServiceAgencytofundthedistributionofthePocket Guide to South AfricaaswellastravelandsubsistenceinrespectofGCISstaffwhoaccompanythePresidentand Deputy President on foreign and domesticvisits toprovidephotographicandvideocoverage.TheGoodsandServiceseconomicclassificationofexpenditure was affected by the virement in bothprogrammes.
AtotalofR280000wasshiftedfromCompensationof Employees to Transfers and Subsidies withinProgramme 2 between subprogrammes (fromProductsandPlatforms toPolicyandResearch) tofundtheleavegratificationofaseniormanagerwhoretired.
Although the department appliedreprioritization and shifted funds from other programmes to Programme 1:Administration, the maximum limit ofutilisation of savings of main divisionsof 8% was reached with Programme 2:Content Processing and Dissemination,hence the deficit in Programme 1:Administration. The underspending inProgramme 2: Content Processing andDissemination was attributed to vacantposts (R501 000) due to a moratorium that wasplacedonthefillingofvacanciesuntilthe NMOS process was completed andto generate savings that could be usedfor the overspending of Programme 1:AdministrationaswellasunderspendinginGoodsandServices (R641000),ofwhichthehighestunderspending iswithTrackerResearch,whichincurredlessexpenditurethan anticipated. With effect from 1 April2015,thestructureoftheMinistrywastransferredtothenewDepartmentofCommunications(DoC),hencethedecreaseintheappropriationinthe2015/16financialyear.
Virement/roll-overs Noroll-overswererequestedfromthe2014/15tothe2015/16financialyears.
Thefollowingtablereflectsvirementthatwasappliedthroughtheadjustmentsbudgetprocess:
Main division Original budget (R’000) Virement (R’000) AENE (R’000)
1. Administration 139,828 - 139,828
2. ContentProcessingandDissemination 86,587 (4,845) 81,742
3. IntergovernmentalCoordinationandStakeholderManagement
94,721 - 94,721
4. CommunicationServiceAgency 44,340 4,845 49,185
TOTAL 365,476 - 365,476
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ThefollowingvirementwasappliedaftertheAENE:
Main division AENE (R’000)
Virement (R’000)
Final appropriation (R’000)
1. Administration 139,828 5 093 144,921
2. ContentProcessingandDissemination 81,742 (6 564) 75,178
3. IntergovernmentalCoordinationandStakeholderManagement
94,721 (1 254) 93,467
4. CommunicationServiceAgency 49,185 2725 51,910
TOTAL 365,476 - 365,476
TheincreaseinProgramme1:AdministrationisduetofundsthatwereshiftedfromProgramme2:ContentProcessing and Dissemination and Programme 3:Intergovernmental Coordination and StakeholderManagement to fund the projected deficits inInformation Management and Technology as wellasFacilitiesManagementasaresultofcontractualobligations. The net increase in Programme4: Communication Service Agency funded thetravellingexpenditureofmediaproductionstaffthataccompaniedthePresidentandDeputyPresidentondomesticandforeignvisitstoprovidephotographicandvideocoverage.
Thenetresultoftheabovevirementhadthefollowingeffectontheeconomicclassificationofexpenditure:
• Savings of R6.7 million that realised inCompensationofEmployeesdue to theperiodthat lapsebeforea vacancy is filledwereusedasfollows:
° Goods and Services increased with R6.1million due to the funding of projecteddeficits as a result of contractual obligationsaswellastravelandsubsistence.
° Transfer and subsidies increased with R319000tofundleavegratificationandleavediscountingofstaff.
° Payment for Capital Assets increased withR300 000 to fund the purchase of capitalassets.
Nounauthorisedexpenditure,fruitlessandwastefulexpenditureorirregularexpenditureoccurredinthe2015/16financialyear.
Future plans of the departmentInthe2014/15financialyear,theIMConInformationandPublicitymandatedthedepartmenttocollaboratewithNationalTreasury inthe2015/16financialyearto explore a self-funding model for Vuk’uzenzele
newspaper. Thedepartment aimsat increasing thecurrent print and distribution frequency from oncea month to enable a fortnightly print run of thenewspaper by 2016/17. In doing so, the GCIS isusingitscurrentbudgetuntilthenewspaperisfullyself-funding.
Vuk’uzenzelenewspaperwasestablishedtoimprovedirect and rapid communication with the public.The first issue of Vuk’uzenzele with an initial onemillioncopieswasproduced inOctober2005.ThenewspaperispublishedinallofSouthAfrica’sofficiallanguages,includingBraille.InMarch2015,NationalTreasury accepted the GCIS’s submission and inprinciple agreed with the department to explore aself-fundingmodelforthenewspaper. Public-Private Partnership (PPP)TheGCISdidnotenterintoanyPPPagreement.
Discontinued activities/activities to be discontinuedNoactivitieswerediscontinuedduring thefinancialyear.
New or proposed activitiesNonewactivitieswereproposed.
Supply chain managementThe GCIS did not procure any goods or servicesfromunsolicitedbidsfortheyearunderreview.Thedepartment has a policy on irregular and wastefulexpenditure – no irregular expenditure occurred.Internal controls are also reviewed and policiesadjustedtopreventirregularexpenditure.TheGCISwillcontinuetomonitorandreviewitsprocurementpolicies and internal processes, including thebulkmedia buying system, to ensure that all risksthat were identified by both internal and external
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auditorsareaddressed.Theseperiodicreviewsandupdateswill allow thedepartment toharmonise itsprocurement processes with procurement reforms of NationalTreasury’sOfficeoftheChiefProcurementOfficer.Asmediabulk-buyingisanevolvingprocess,withnewmediaplatformsintroduced,thereviewwillensurethatsuchnewdevelopmentsareincludedinthe updated processes.
Gifts and donations received in kind from non-related partiesDuringthe2015/16financialyear,theGCISreceivedin-kind gifts, donations and sponsorships fromnon-related parties to the value of approximately R84000,ofwhichthehighestwasasponsorshipofR29000inrespectofthevenue,cateringanddécorfor the Forum of the Public Sector Manager (PSM) magazine.
Refer to Annexures 1C and 1D for full disclosureof gifts, donations and sponsorships received andmade.
Exemptions and deviations received from National Treasury The GCIS did not apply or receive any exemptionfrom National Treasury in respect of the PFMA of1999, Treasury Regulations or deviation from thefinancial reporting requirements in respect of thecurrentand/orpreviousfinancialyear.
Events after the reporting dateIn respect of the legal matter between the GCIS,StatisticsSouthAfrica (StatsSA) and thirdparties,theHighCourtissuedajudgementinMarch2016.Itwasruledthatthecontractwiththirdpartieswasnulland void. The twodepartments are in consultationon this matter to determine the way forward.
Owing to uncertainty about the outcome ofdiscussionsbetween the twodepartments and thetiming of the transaction in the 2016/17 financialyear, thematter is disclosed in the ProvisionNote(Note 27). Both departments intend recovering thefullamountfromthethirdparties.Shouldthiseffortbeunsuccessfulthereisapossibilitythatitcouldbewritten-offagainstvotedfunds,whichwillconstitutefruitlessandwastefulexpenditure(seeNote24).
Other ThenewDoCwasestablishedwitheffectfrom1April2015 following the President’s pronouncement inJune2014afterthegeneralelections.ThePresidentissued Proclamation 43 of 8 July 2014 to amendschedule1ofthePublicServiceAct,1994(Act103of1994,asamended)toestablishnewandrenameddepartments. Proclamation 47 of 15 July 2014
was also issued, transferring the administration oflegislationandentitiesfromoneMinistertoanotherintermsofSection197oftheConstitution.
InaccordancewithaMemorandumofUnderstanding(MoU) that was signed by both Acting Directors-General (DGs) of theGCIS andDoC, officials fromthe GCIS rendered Corporate Service functionsto the DoC in accordance with the MoU. In certain aspects, the arrangements in accordance with theMoU continues on a month-to-month basis in the2016/17financialyearuntilsuchtimethat theDoCcanfunctionindependently.ThesefunctionsincludeDemandManagement,AssetManagement,LogisticsManagement, Procurement, Human Resources,Information Management and Technology, InternalAuditandPettyCash.
In the 2012/13 financial year, the GCIS enteredinto an agreement with a supplier to produce anddistribute the PSM. One of the responsibilities ofthe successfulbidderwouldbe topay theGCISacertainportionofadvertisingsalesfromthesecondyear of the contract. At the end of the contract period in June 2014, only R204 725 was received fromthe supplier instead of the projected R7.8 million,despite several letters of demand that were sentandmeetingsheldwiththesupplier.Uponverifyingthe supplier’s annual financial statements it wasobservedthatthecompanywasnotinapositiontopaytheprojectedamountfromadvertisingsalestotheGCISasstipulated in thecontract. Itwasclearthatthesuppliercommittedthemselvestounrealisticmonthlyrevenuetargets.
This was also the view of a legal firm which theGCISappointedtoinvestigatethematter.TheGCISdisclosed theestimated recoverable revenueunderthe “Recoverable Revenue” disclosure note in the
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2012/13annualfinancialstatements.However,itwasmovedtotheContingentAssetsdisclosurenote(Note18.2) from the2013/14annual financial statementsasitbecameclearthatitwashighlyimprobablethattheGCISwouldrecovertheprojectedamountfromthesupplier.
SincetheGCIShaddoneeverythinginitspowertorecover the outstanding revenue from the supplierwithoutsuccess,itwasdecidednottoproceedwitha legal claim and to remove the balance of R7.6millionfromNote18.2inthe2015/16annualfinancialstatements.
Acknowledgement/s or Appreciation I express my appreciation to Minister Muthambiand Deputy Minister Ndabeni-Abrahams for theirleadershipandsupportduringthe2015/16financialyear.Ialsowishtoacknowledgethecommitmentofallthe410GCISemployeeswhomadeitpossibleforthedepartmenttoleadgovernmentcommunications.The commitment of our employees has ensuredGCIS obtain yet another clean audit for 2015/16financial year and also contribute, to a clean auditforthereconfiguredDepartmentofCommunicationsinthesamefinancialyear.
ConclusionIt is imperative for the GCIS to move SouthAfrica forward by carrying out its communicationmandatewith renewed confidence and an inspiredcommitment to make a difference in people’slives. Thedepartment used available products andplatforms to meet its mandate of informing SouthAfrican citizens of government’s programmes andpolicies; achieving more than 90% of its plannedtargets/plans,despitetheconstrainedfiscus.
Approval and sign-offThe 2015/16 Annual Financial Statements areapprovedbytheActingAccountingOfficer.
_____________________________
ActingAccountingOfficer
Mr Donald Liphoko
Date:01August2016
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STATEMENT OF RESPONSIBILITY AND CONFIRMATION OF ACCURACY FOR THE ANNUAL REPORT
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Tothebestofmyknowledgeandbelief,Iconfirmthefollowing:
All information and amounts disclosed throughouttheAnnualReportareconsistent.TheAnnualReportiscomplete,accurateandisfreefromanyomissions.
TheAnnualReporthasbeenpreparedinaccordancewiththeguidelinesontheAnnualReportas issuedbyNationalTreasury.
TheAnnualFinancialStatements(AFS)(PartE)havebeenpreparedinaccordancewiththemodifiedcashstandardandtherelevantframeworksandguidelinesissuedbyNationalTreasury.
The Accounting Officer is responsible for thepreparationoftheAFSandforthejudgementsmadein this information.
TheAccountingOfficerisresponsibleforestablishing,and implementing a systemof internal control thathasbeendesignedtoprovidereasonableassuranceastotheintegrityandreliabilityoftheperformanceinformation, the human resources (HR) informationand the AFS.
The external auditors are engaged to express anindependent opinion on the AFS.
Inmyopinion, theAnnualReport fairly reflects theoperations, the performance information, the HRinformationandthefinancialaffairsofthedepartmentforthefinancialyearended31March2016.
Yoursfaithfully
_____________________________
ActingAccountingOfficer
Mr Donald Liphoko
Date:01August2016
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7. STRATEGIC OVERVIEW
7.1. Vision Thepulseofcommunicationexcellenceingovernment.
7.2 Mission To deliver effective strategic government communication. Set and influenceadherencetostandardsandcoherenceofmessageandproactivelycommunicatewiththepublicaboutgovernmentpolicies,plans,programmesandachievements.
7.3 ValuesValue Meaning and behaviour associated with the valueProfessionalism • Theorganisationstrivestooperateatthehighestlevelof
professionalisminallbusinessdealingsatalltimes.• Professionalism is embodied in friendly, polite and
business-likebehaviour.Itdrivesaperson’sappearance,demeanour and professional interactions, providingotherswithapositivefirstimpression.
• Officials should demonstrate professionalism by beingcourteous,honestandbehavingresponsiblywhendealingwithclientsandrepresentingtheorganisation.
• Officials should demonstrate a level of excellence thatgoes beyond the department’s normalwork and officialrequirements.
Diversity • Thedepartmentcontributes todemocracyandequalitybypromotingasafe,positiveandnurturingenvironmentforeveryone.
• Officialsshouldrecogniseandrespectthateachpersonis different. This difference can refer to race, ethnicity,gender,genderpreference,age,religiousbeliefs,socio-economicstatusorotherideologies.
• Officialsshouldstrivetounderstandandembraceeachother’s points of view, beyond simple tolerance, givingeveryone the opportunity to express themselves. Thisattitudeshouldextendtothepublic.
Openness and transparency
• The organisation should always be open with itscommunications, disclose all relevant information, andbeaccountableforitsactions.
• Officials should be straightforward and honest in theirdealingsatalltimes.
• Officialsshouldprovidecolleaguesandclientswithaccesstoaccurate,relevantandtimelyinformation.
• The department recognises that transparency andaccountabilityareessentialforgoodgovernance.
Innovation • Thedepartmentstrivestobereceptivetonewideasandadoptaflexibleapproachtoproblemsolving.Officialsareencouragedtothinkbeyondthenorm.
• Officialsareencouragedtohelpeachotheraddressissuesthatcannotbeaddressedbyapersonworkinginisolation.
Honesty and integrity
• Officials should exercise honesty in all their businessdealings and strive to protect the department’s integrityatalltimes.
• Officialsshouldcommittotheactionstheyhaveundertakenonbehalfoftheirclients.
• Thedepartmentstrivesforequity,fairnessandgoodethicsin itsdecision-makingandexpects itsofficials todo thesame with one another.
• The department honours its commitments to build afoundation for trust.
8.1 TheGCISwasformallyestablishedintermsofsection239oftheConstitutionoftheRepublicofSouthAfricaof1996andasastrategicunitinThePresidencyintermsofsection7ofthePublicServiceAct,1994(Act103of1994).
8.2 Theorganisationismandatedtocoordinate,guideandadviseongovernmentcommunications, including media liaison, development communicationand marketing. Its goal is to achieve integrated, coordinated and clearcommunications between government andSouthAfrican citizens to enablepublic involvement in thecountry’s transformation.Theworkof theGCIS isfurtherinformedby:• TheConstitutionoftheRepublicofSouthAfricaof1996;• ThePFMAof1999,asamended;• Internationalbilateralandmultilateralagreements;• NationalTreasury’sFrameworkforStrategicPlansandAnnual PerformancePlans(APPs);and• TheMediumTermStrategicFramework(MTSF)2014-2019.
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8. LEGISLATIVE AND OTHER MANDATES
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9. ORGANISATIONAL STRUCTUREGCIS ANNUAL REPORT
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Chief Director: PolicyandResearchMs T Carrim
Chief Director: ProvincialandLocalLiaison
Mr M Currin
Chief Director: StrategicManagement
Ms Z Potye
ChiefFinancialOfficer:Mr ZK Momeka
Chief Director: SocialSectorandGovernanceandAdminClustersMr L Leso
Chief Director: EconomicandInfrastructure,JusticeandInternationalClustersMr D Jacobs
Chief Director: InformationManagement andTechnologyMr T Vandayar
Chief Director: MediaEngagementMr T Sepotokele
ChiefAuditExecutiveMr D Modiba
DeputyDirector-General:CorporateServicesandActingCabinetSpokesperson
Ms P Williams
DeputyDirector-General:IntergovernmentalCoordinationandStakeholderManagement
Ms N Legoabe
DeputyDirector-General:ContentProcessingandDisseminationMr H Maloka
Chief Director: Human ResourcesMr K Semakane
ActingChiefDirector:CommunicationServiceAgencyMr S Mlisa
Director: Officeofthe Director-GeneralMr G Letsoalo
ActingDirector-GeneralMr D Liphoko
Deputy Minister Ms S Ndabeni-Abrahams, MP
MinisterMs F Muthambi, MP
Chief Director: ProductsandPlatformsMr T Seale
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10. ENTITIES REPORTING TO THE GCISGCIS ANNUAL REPORT
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None
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PART B:PERFORMANCE INFORMATION
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1. AUDITOR-GENERAL’S (A-G) REPORT: PREDETERMINED OBJECTIVESGCIS ANNUAL REPORT
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Refertopage108 oftheReportoftheA-G,reportedunderPredeterminedObjectives,inthereportonotherlegalandregulatoryrequirementsectionoftheauditorsreport.
2. OVERVIEW OF DEPARTMENTAL PERFORMANCE
2.1 Service-delivery environment
Information is the lifeblood of any democracyand it enables citizens to access the multitude ofgovernment services and interventions which areoften underused.
TheGCIS’smandateistoprovidestrategicleadershipin government communications and coordinatea government-wide communication system thatensures that thepublic iscontinuously informedofgovernment programmes and policies in order toimprovetheirlives.
South Africa has achieved considerable gainssince attaining democracy about 22 years ago.This assertion is supported by the DevelopmentIndicators and the latest Census which show thatwehavemademajorgainsinareassuchashealth,socialwelfare,education,housingandbasicservicedelivery.
However, despite these successes our nation stillfacesmanychallengesandmustdomoretoeradicatethe triple threat of poverty, unemployment andinequality. Tackling these challenges has not beeneasyasSouthAfrica,alongwiththerestoftheworld,
is facing an economic downturn, which translatesintooureconomyslowingdown.Theresultofthisisthatthereislessmoneyavailablefromthefiscusandthereforewemustnowdomorewithless.TheGCISthereforecontinuedto implementgovernment-wideausteritymeasures,spending99,9%of its2015/16appropriatedbudget.
We are facing challenges on other fronts as well;climate change is putting a strain on our waterresources and we have challenges in meetingan increasing electricity demand. South Africaexperienced drought during the reporting periodto which government responded by implementingwater-savingmeasures.Inthe2015/16financialyear,university students staged protests over the highcostof tertiary educationandeconomicexclusion,andcalled for transformationatuniversities. In thisregard, government has communicated its effortsin meeting higher education funding demands inSouthAfrica.PresidentJacobZumaannouncedthatuniversity fees for the2016/17financialyearwouldnot increase. He also announced a Commissionof Inquiry whose mandate was to investigate thefeasibility of making higher education and training(highereducation)fee-freeinSouthAfrica.
Given this challenging environment, the GCIShas been at the forefront in leading governmentcommunicationcampaignsaimedatassuringSouthAfricancitizensoftheeffortsandstridesgovernmentismakingtobettertheirlives.Steadyprogresswas
made in implementing theCabinet-endorsed2014-2019 NCSF within the current economic constraints.
Government communications is now also beingcoordinatedbytheIMConInformationandPublicity.The IMC is responsible for championing andcoordinatingtheworkofgovernmentwithregardtocommunicating programmes to the nation, as wellas branding and marketing the country to SouthAfricansandtheworld.
In 2014/15, the IMC mandated the department tocollaborate with National Treasury in the 2015/16financial year to explore a self-funding model forVuk’uzenzele newspaper. The department aims at increasingthecurrentprintanddistributionfrequencyfromonceamonthtoenableafortnightlyprintrunofthenewspaperby2016/17.
Vuk’uzenzele wasestablishedtoimprovedirectandrapidcommunicationwiththepublic.Thefirstissueof Vuk’uzenzele with an initial one million copieswas produced inOctober 2005. The newspaper ispartially published in all of South Africa’s officiallanguages, includingBrailleand isaimedatLSM1–6.InMarch2015,NationalTreasuryacceptedtheGCIS’ssubmissionandinprincipleagreedwiththedepartment toexploreaself-fundingmodel for thenewspaper.
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TheGCIShasafootprintineveryprovinceandindistrictsthrough,amongstothersites,ThusongServiceCentres.Thesecommunicationplatformsaremeanttofacilitateinterfacedirectlywiththepeopleandcoordinatecommunicationinprovinces.Inthe2015/16financialyear,1920developmentcommunicationcampaignswerecoordinatedandimplementedthroughvariousplatformssuchasmall/taxiactivations,door-to-door,seminars,dialogues,road intersections and community media. More than 47 million people were reachedthroughtheseinterventions.
Duringthisperiod,theGCIShosted334localcommunityradioactivations,reachingover42million listeners.Thesubprogramme:ProvincialandLocalLiaisonheld580ThusongmarketingeventstoincreasethevisibilityoftheThusongServiceCentresandintensifytheuseofintegratedmobileunits.Itdistributed48copiesoftheweeklyelectronicnewsletterMy District Today,whichprovidesupdatesongovernment’sdeliveryonitsProgrammeofAction(PoA).
Through bulk buying, the GCIS continues to provide cost-effective media bulk-buyingservices to government. Themedia-buying clients increased from 40 in 2014/15 to 53inthe2015/16financialyear;andthenumberofcampaignsfrom230in2014/15to280in the 2015/16 financial year. The total billing for this period was also increased fromR252834954.46in2014/15toR283061705.02in2015/16.Furthermore,theadvertisingexpenditureoncommunitymediawasalsoincreasedfromR35621403.36in2014/15toR36194629.31in2015/16.TherewasanincreaseindiscountamountsreceivedonbehalfofdepartmentsandentitiesfromR24636398.98in2014/15toR40572885.88in2015/16.
TheGCIScontinuedtostrengthenandintegratethegovernmentcommunicationsystemby,amongotherthings,fosteringcommunicationpartnershipswithrelevantstakeholdersand coordinating forums for government communicators. It worked in partnershipwithentitiesundertheMinistryofCommunicationstoachievemaximumimpactonitswork.
ItisimperativefortheGCIStomoveSouthAfricaforwardbycarryingoutitscommunicationmandatewith renewedconfidenceandan inspiredcommitment tomakeadifference inpeople’slives.
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2.2 Service Delivery Improvement Plan
Main services provided and standards
Main services Beneficiaries Current/actual standard of service
Desired standard of services 2015/16 Actual achievement
Providecommunication supporttonationaldepartments
Heads of communica-tion (HoCs)
16keymessages,factsheetsand other content documents developedinconsultationwithlinedepartmentsandalignedtothegovernmentmessage.
20keymessages,factsheetsand other content documents developedinconsultationwithlinedepartmentsandalignedtothegovernmentmessage.
Key messages developed:Developed169setsofkeymessagesforgovernmentspokespersonsandgovernmentdepartmentstoinformgovernmentcommunicationsonarangeoftopicsandissues.
Seven fact sheets were developed during the financial year:• 2013/14ReportonLocalGovernmentAuditOutcomes.• Revitalisationofdistressedminingtowns.• DevelopmentIndicators2014.• SouthAfrica’sEnergySituation.• United Nations Decade for Road Safety.• Visaregulations.• Agriparks.
Other content documents developed:Produced126opinionpiecesonarangeoftopicsandissues.
Providecommunication supporttonationaldepartments
HoCs Communication support providedto30%ofdepartments.
Communication support providedto70%ofdepartments.
Providedcommunicationsupportto39nationaldepartments.
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Providecommunication supporttonationaldepartments
HoCs Up-to-daterelevantinformationinlinewiththememonths,providedthroughaccesstointernetconnectionusingcomputers in the Information ResourceCentres(IRCs),dissemination of information andgovernmentproductsthroughtheIRCsandoutreachprogrammes.
Up-to-daterelevantinformationinlinewiththememonths,providedthroughaccessto the internet connection usingcomputersintheIRCs,dissemination of information andgovernmentproductsthroughtheIRCsandoutreachprogrammes.
UpdatedtheGCIS,DoCandwww.gov.za websiteswithinformationinlinewiththethememonth.ProvideddailycontentupdatestoGCISmanagedsocialmediachannelsaspertheweeklycontentplan(excludingweekendsandpublicholidays.Contentwaspublishedonsocialnetworksincluding:Facebook,TwitterandFlickr.
Providecommunication supporttonationaldepartments
HoCs No standard Clientserviceapproachadopted.
HeldoneGovernmentCommunicators’Forum(GCF)andtwoInternalCommunicators’Forumstomaintainandstrengthenworkingrelationshipswithkeygovernmentcommunicators.
Around87communicationcoordinationforumswereinplacecountrywidemeetingmonthlyorquarterly.Communitydevelopmentworkers(CDWs)havebeenintegratedintothefunctioningofthesemeetings,viatheirdistrict coordinators.
Providecommunication supporttonationaldepartments
HoCs No standard Clusterstomaintainanopenandtransparentrelationshipwith HoCs.
TheGCISmanagesthecommunicationclusterstointegrate,coordinateandaligntheworkofcommunicationstogovernmentpriorities.Clustercoordinatorsliaisedwith,maintainedandstrengthenedtheGCISrelationshipwithHoCsasfollows:• ContactedHoCsdailyonvariousissuessuchas
rapidresponse,upcomingcampaigns,clustercommunicationprogrammes,policies,etc.
• Held28clustermeetingswithHoCsfromnationaldepartments.DuringthesemeetingstheGCISandHoCsplan,implementedandreviewedclusterandprioritycommunicationplanstogether.
• Clustershadothermechanismstoliaisewithandshareinformationamongstcommunicators,suchastheGCFwebsite,regularemailcommuniquésandabulkSMSservice.
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Providecommunication supporttonationaldepartments
HoCs No standard Provisionofaccurateinformationaboutcommunication opportunities and how to access them.
• 2170communityandstakeholderliaisonvisitswereconductedthroughdistribution;environmentalassessments;communicationstrategising;Thusong Forummeetings;newsletters,etc.Some326izimbizo eventsweresupportedbypoliticalprincipalsinprovincesandatlocalgovernmentlevel.
• 220requestsforradioproductsandserviceswereapprovedandimplemented.
• Ofthese113wereforaudiorecordings,66forphone-inprogrammesandlivelink-upsand41forradioproductions(adverts).
• Producedanddistributed16editionsoftheVuk’uzenzele newspaper.
Providecommunication supporttonationaldepartments
HoCs Mediaschedulesandcommunicationstrategiesapprovedbyclients
Mediaschedulesandcommunicationstrategiesapprovedbyclients.
Media schedules:Implementedmediaschedulesongovernmentcampaignsbasedonthe2015/16GovernmentCommunicationProgramme(GCP).
Communication strategies:Developed50communicationstrategiesalignedtotheNationalCommunicationStrategy(NCS)andthe2015/16GCP.
Providecommunication supporttonationaldepartments
HoCs No standard Resolvingquerieswithin48hoursandescalating,wherenecessary.
Some320querieswerereceivedandresolvedwithin48hoursandthreewereescalated.
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Providecommunication supporttonationaldepartments
HoCs No standard Efficientandeffectiveservice Media-buyingclientsincreasedfrom40(2014/15)to53in2015/16andthenumberofcampaignsincreasedfrom272in2014/15to280in2015/16.ThetotalbillingforthisperiodwasalsoincreasedfromR273253041.98in2014/15toR283061705.02in2015/16.Furthermore,theadvertisingexpenditureoncommunitymediawasalsoincreasedfromR35621403.36in2014/15toR36194629.31in2015/16.TherewasanincreaseinthediscountamountsreceivedonbehalfofdepartmentsandentitiesfromR24636398.98in2014/15toR40572885.88in2015/16.
Coordinate communication forums across allspheresofgovernmenttostrengthenintergovernmentalrelations
Provincialandlocalgovernment
34functionaldistrictcommunication forums out of 43districtmunicipalities
Threeadditionalfunctionaldistrict communication forums toensureatotalof43.
Therewere43functionalcommunicationforumsinwhich450meetingswereheldtostrengthenintergovernmentalrelations.
Coordinate communication forums across allspheresofgovernmenttostrengthenintergovernmentalrelations
Provincialandlocalgovernment
Threefunctionalmetrocommunication forums out of eightmetros
EightMetrocommunicationforums.
Therewerefivefunctionalmetrocommunicationforums:
• EasternCape:2–NelsonMandelaBayandBuffaloCity.
• FreeState:1–Mangaung.• KwaZulu-Natal:1–EThekwini• Gauteng:1–Ekurhuleni.
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Batho Pele arrangements with beneficiaries (consultation access, etc.)
Current/actual arrangement Desired arrangement 2015/16 actual achievements
Createthefollowingplatformsforcitizenstointeractwithgovernmentandaccessinformation:–Izimbizo/Public-ParticipationProgramme(PPP).–ThusongServiceCentres.–Outreachprogrammes.
Improvethefollowingplatformsforcitizenstointer-actwithgovernmentandaccessinformation:–Izimbizo/PPP.–ThusongServiceCentres.–Outreachprogrammes.
Politicalprincipalsimplemented326izimbizoevents.Implemented1920developmentcommunicationprojectsand580marketingeventsforThusongServiceCentres.
Service delivery information tool
Current/actual information tools Desired information tools 2015/16 actual achievements
WebportalsinformationcentreIRCswebsites WebportalsinformationcentreIRCswebsites The [email protected] wasusedtotrackthequeriesregardinggovernmentservices.Some320querieswerereceivedandresolvedwithin48hours.
Complaints mechanism
Current/actual complaints mechanism Desired complaints mechanism 2015/16 actual achievements
Shouldwenotliveuptotheabovecommitments,complaintsmaybeaddressedtelephonicallyorinwritingtotheGCIS:• Generalenquiries:0124730389(officehours:
07:30–16:00)• Email:[email protected]• Letters:ChieforDeputyInformationOfficer• GCIS
Tshedimosetso House 1035 Frances Baard Street Hatfield,Pretoria 0083
• Calls:0124730389• Email:[email protected]• Letters:ChieforDeputyInformationOfficer• GCIS
Tshedimosetso House 1035 Frances Baard Street Hatfield 0083
Government-widecomplaints• Batho PeleHotline:1020• PresidentialHotline:17737
TheGCISreceivedfivecomplaintsthroughthePresidentialHotline.Onewassuccessfullydealtwithinternally,onewasdealtwithinternallywithoutfinalresolutionandthreeotherswereredirectedtotherelevantpublicentity,theIndependentCommunications Authority of South Africa (ICASA). Notedthefollowingwalk-intoaccessinformationandservices:• 20470peoplevisitedIRCs.Ofthese,19653were
inthenineprovinces,248atheadofficeand569inParliament’sIRC.
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2.3 Organisational environment
The GCIS has a staff complement which is largelyreflective of the demographics of the nation. Therepresentationof Indians ison targetasper theset2015/16 Employment Equity (EE) targets. Africanrepresentation exceeded the target by 7.8% in2014/15 and 3.8% in 2015/16. Coloureds wereunder-represented by 3.6% in 2014/15 and 1.9%in 2015/16. The representation of whites shows anunder-representationof3.8%in2014/15and1.4%in2015/16.Thedepartmentmadeeffortstoattractandretainemployeesfromthesecategories.
The GCIS spent 99.9% of its allocated budget ofR365,5millionin2015/16.ItgeneratedR4.203millionin revenueduring the 2015/16 financial year fromavarietyofsources,includingfromthesaleofproductssuch as photos, videos and other communicationmaterial.Thedepartmentalbudgetarypressureshaveconsistentlyoverthepastyearsnotbeenabletobefinancedthroughthefiscus.
However, despite this the department has overthe past two financial years successfully instilledfiscaldisciplineonexpenditure trends that arenon-core to thebusinessof thedepartment. In linewithNationalTreasuryinstructions,theGCISsuccessfullyimplementedcost-containmentmeasures.
The department continues to be hampered byinsufficientpersonnel,acutinthetrainingbudgetandinsufficientfundsforITservice-levelagreements.
TheGCIShasayoungworkforce,70%ofstaffareintheir late20s to late40s.Thevacancyandturnoverratesareverylow,andaprogressiveretentionpolicyis in place. To address some of these operationalrequirements,theProjectManagementOffice(PMO)withastaffcomplementofeightwasrelocatedfromtheCorporateServicesBranchtothe IntergovernmentalCoordinationandStakeholderManagementBranchinOctober2015.
TheDoC is temporarilyaccommodatedat theGCISheadofficeinHatfield.TheofficespaceissharedwiththeDoCandthisputsmorepressureontheGCIS’sresources.
Our human capital remains our greatest asset. Asa result the department does more to ensure thatour staff remain content and are given the tools todeliveron itsmandate.Wecontinue to viewpeoplemanagement in GCIS as a strategic priority. Whenpeople aremanaged effectively they can assist theorganisationtogrow,achieveitsvision,missionandstrategicobjectives.Forthisreason,seniormanagershave been and continue to be trained in coaching,mentorship and other management and leadershipdevelopmentprogrammestoenhancetheirskills.
The media-buying campaigns that the departmentprocuresonbehalfofothergovernmentdepartmentsincreasedatanimpressiverate.TheMediaBuying,SupplyChainandFinancialManagementdirectoratessawanincreaseonthevolumeoftheirworkwithoutan increase in their capacity.
Due to the consistent efforts by the managementand staff to manage performance information, thedepartment achieved a clean audit for the 2014/15financialyear.
2.4 KEY POLICY DEVELOPMENTS AND LEGISLATIVE CHANGES
None.
3. STRATEGIC OUTCOME-ORIENTED GOALS
Thedepartmenthasonestrategicoutcome-orientedgoalinsupportofgovernment’soutcome14.
Strategic outcome-oriented goal
The GCIS, a transversal strategic communicationorganisation, provides strategic communicationsupport to the implementation of government’s 14outcomes.
Progress on outcome 14: Nation-building and social cohesion
Performance Indicators 2015/16 Target
2015/16 Achievement
Numberofcommunityandstakeholderliaisonvisitsundertaken. 1 800 2 192Reportsonthenumberof izimbizo programmeeventsheld. 4 4quarterlyreports
(326events)Numberofreportsonpost-Cabinetmediabriefingsand/orstatementsissuedafterordinaryCabinetmeetings.
18 18
Percentageofapprovedrequestsforradioproductsandservicesresponded to.
100% 100%(220requests)
NumberofmarketingeventsperThusongServiceCentre. 486 580NumberofcopiesofVuk’uzenzelepublished. 11 editions 16 editionsNumberofmediabriefingrequestsperyear. 100 130
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4.1 Programme 1: Administration
Purpose:Provideoverallmanagementandsupportfor the department.
Subprogrammes:• Strategic Planning and Programme
Management isresponsibleforthedevelopmentand implementation of strategic managementprocesses,proceduresandsystemsincompliancewith relevant legislation. The subprogramme isalsoresponsiblefor implementingaprofessionalprojectmanagementdisciplinefortheGCISandgovernment-wide communication projects andcampaigns.
• Human Resources (HR) is responsible forstrategicleadershipintheimplementationofthedepartment’sHRmanagementstrategy.
• Information Management and Technology (IM&T) is responsible for the establishmentand support of IM&T systems in governmentcommunications.
• The Chief Financial Officer (CFO) providesthedepartmentwithoverallfinancialandsupplychain management (SCM), auxiliary services,and guides management in complying withlegislative requirements, budget planning andadministration.
• Internal Auditimprovesriskmanagement,controlandgovernanceprocesses.
Strategic objectives: • Implement efficient and effective strategic
management processes and procedures in line
withrelevantlegislation.• Competentpersonnelappointedandretainedto
ensuretheGCISdeliversonitsmission.• ProvideefficientandeffectiveIM&Tinfrastructure
and systems.• Provide proactive, flexible, compliant and cost-
effective finance, supply chain and facilitiesmanagement.
• Provideprofessionalinternalauditservicesfortheimprovementofgovernanceandriskcontrol.
Subprogramme: Strategic Planning and Programme Management
Key achievements Thesubprogrammefacilitatedthereviewandtablingofthe2016/19APPtoParliamentduringthereportingperiod.Itcompiledfourquarterlyperformancereportsandsubmittedthefirst,secondandthethird2014/15quarterly performance reports to the PortfolioCommittee on Communications. Four quarterlyreports were approved and submitted to oversightbodies and the Executive Authority as required byregulations. The subprogramme coordinated thedevelopmentofthe2014/15AnnualReportwhichwastabledinSeptember2015asalegislativerequirement.The department achieved a clean-audit opinion onperformance information.
During the reporting period, the subprogrammereviewed the Risk Management Framework,convenedquarterlyBusinessContinuityManagement(BCM) Steering Committee meetings and compiledprogress reports against the business continuity
contingencyplans for approvalby theManagementCommittee (Manco). Italsocompiledandsubmittedanalysisreportsanddashboardsonriskmanagementmitigation plans. The Risk Management Unitpublishednewslettersandpostersonthepreventionoffraudandcorruption,aspartofcommunicationandtocreateawarenessacrosstheorganisation.
Quarterly reports on projects and campaignscoordinatedbytheGCISwerecompiledandapprovedbytheManco.ThePMOwasrelocatedtotheClustersubprogrammesduetotheorganisation’soperationalrequirements that necessitated the streamlining offunctions.
ChallengesHuman and financial resources put a strain on theexisting human capital the subprogramme has left.Monthly reports against operational plans wereonly uploaded on the Organisational PerformanceManagement System and were not submitted toMancofordiscussionandapprovalandasanearly-warningmechanismtomanagetheimplementationofplans.
Subprogramme: Human Resource
Key achievementsThe department has maintained a vacancy rate ofless than10%throughout theyear.Employeeswithdisabilities made up 2% of the departmental staffcomplement. Implemented a departmental HR Plan(HRP)and98.2%ofdepartmentalstaffperformanceagreements signed within legislated time frames.
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Performanceassessmentsmoderationwasconcludedand incentives rewarded.TheWorkplaceSkillsPlan(WSP) and HR Development (HRD) ImplementationPlanwereapprovedandimplementedinlinewiththerelevant legislative framework,and this included theawardingofbursariestointernalemployees.
The department continued to offer 24/7/365counsellingservicestoemployeesandtheirimmediatefamilymembers.Participation inhealthscreenings–includingTBandHIVCounsellingandTesting(HCT)– has increased in thedepartment. Thedepartmentimplemented youth development programmes intermsofinternshipandTechnicalVocationEducationandTraining(TVET)programmes.Theimplementationof reasonable accommodation for employees withdisabilities and gender mainstreaming was done inlinewiththelegislativeframework.
Challenges
EmploymentofwomenatSeniorManagementService(SMS)leveltomeetgovernment’stargetof50%.
InsufficienttrainingbudgethasledtothedepartmentnotachievingitstraininganddevelopmenttargetsassetoutintheWSP.
Subprogramme: Information Management and Technology
Key achievementsThe subprogramme maintained and ensuredthe availability of the Wide Area Network (WAN),Internet systems and services together with theState Information Technology Agency (SITA). Itmaintained and supported in-house systems and
infrastructure with internal resources. End of lifetechnology refreshment projects were completedfor the infrastructure and systems for the GCIS enterprise content management system. Annualenterprise licencerenewalswerealsocompletedfortheelectronicofficeandsecurityenvironments.
ChallengesIn the current fiscal environment the unit is unableto explore and sustain new innovation projects,technologylifecyclerefreshments,andmaintenanceandsupportcontractsforcriticalinfrastructure.
Subprogramme: Finance, Supply Chain Management and Auxiliary Services
This subprogramme realised unprecedented andphenomenal achievements during the 2015/16financial year. During the same period, the GCISoperatedforthefirsttimenotasaVoteandalsonotdirectlyreceivingabudgetfromtheNationalRevenueFund. TheGCIS started operating as a departmentunder theMinistry of Communications, through theDoC Vote 3. The financial year under review wasthe DoC’s inaugural year as a newly reconfigureddepartmentaftertheStatewasreconstitutedfollowingthe2014generalelections.
AMoUwasentered intobetweentheGCISandtheDoC whereby the former would provide corporateservicesrelatedfunctionstotheDoCuntilsuchtimethat theDoCwaswell capacitatedafterpostswerefilledandsystemsputinplace.TheChiefDirectorateperformed financial management functions for bothdepartments. Despite a staff shortage and highworkload, some targets were achieved in line withplans.AllregulatorydeadlinesasregulatedbyNational
TreasuryandthePFMAof1999andotherprescriptsweremetalongsideprocuringprudentlyandconfiningexpenditurewithinavailablemeans.
The submission of the Medium Term ExpenditureFramework to National Treasury; first draft of bothGCIS and DoC Estimates of National ExpendituresubmissionstoNationalTreasurybetweenNovember2015 and February 2016; adjustments budgetsubmissionandfinancialmonthclosuresweredoneand bank reconciliations submitted within the duedatesprescribedbyNationalTreasury.
The2014/15annualtaxreconciliationwassubmittedto theSouthAfricanRevenueServicenot later thanthe regulateddeadline.The2014/15unauditedAFSweresubmittedtoNationalTreasuryandtheA-Gon29May2015,forwhichtheA-Gissuedaclean-auditreport. These AFS were preceded by three InterimFinancial Statements which the GCIS submitted toNationalTreasurynotlaterthantheprescribeddates.The Manco and Budget Committee were briefedaccordingly in various fora on the state of financein the department. Various meetings were held tomonitor and review the expenditure trends andclearing suspense account balances. This includeddeveloping and distributing monthly statements ofaccount to client departments in respect ofmedia-buyingcampaigns.
Based on the MoU signed between the GCIS andDoC, theunit handledprocurement transactions forboth departments. Despite the high workload andshortage of staff, the chief directorate achieved thesettargets.
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TheprocurementanddemandplanforthedepartmentweredevelopedandsubmittedtimeouslytoNationalTreasury. The procurement plans were monitoredconsistently quarterly throughout the financial year.Inaddition,thesourcingstrategywasdevelopedforgoodsandservices.
Twelve 30 days payment reports were submittedtimeouslytoNationalTreasury;85%ofallrequisitionsthatwere receivedwereprocessedwithin48hours.The standard was exceeded by 15% despite theshortage of staff and increased workload; 31 bids(sixtendersand25requestforquotations)werealsohandledduringthefinancialyear.
A totalof 349media-buyingmemos to thevalueofoverR220millionwerehandled;anewlydevelopedsystem for compiling of commitments and accrualswas implemented and monitored. This resulted ina smarter way of working, reduced hours spent in
compiling information and improved accuracy inreporting.ReviewedtheSCMpolicies.
ChallengesStaffshortage,workpressureandhighworkloadmayimpact on service delivery and turnaround times,andalso increase the riskofmakingerrors.Limitedoperational budget allocation prevented staff fromregisteringfortrainingatprivateserviceproviders.
Subprogramme: Internal Audit
Key achievements: Duringtheyearunderreview,approvaloftheInternalAudit and Risk Committee (IARC) and the Audit and RiskCommittee (ARC)wasobtained for the InternalAudit Three-Year Strategic Plan 2015-2018, theAnnual Operational Plan 2015/16 and the InternalAudit Charter.
Internal Audit implemented the approved AnnualOperational Plan (as revised) with focus onProcurement and Payments, Financial and Non-Financial Reporting (quarterly and annually),ComplianceandPerformance.
Outcome of the audits were presented to the governance structures, including follow-ups aspart of the early-warning system in pursuit of goodgovernanceandcleanaudit.TheGCISInternalAuditalso provided audit services to the DoC within thecontext of the MoU approved by the DGs of thetwo departments. Further details on thework donebyInternalAuditforbothGCISandDoCisincludedhereunderandintheDoCAnnualReport.
ChallengesTheabilityoftheexistingteamtodowhatwasclearlyafirstdualresponsibilityofconcurrentservicestotwodepartments,takingintoaccounttheassociatedriskswithintheunitandoutsideintermsoflargely,qualityexpectations. By and large the team adapted wellalthoughtheneteffectofthedualresponsibilitywasbeginning to show towards the end of the financialyear. Additional contract positions helped ease thepressure,aswellas total support received from theleadershipoftheDoC,overandaboveGCISsupport.
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Strategic Objectives:
Programme 1: AdministrationSubprogramme:StrategicPlanningProgrammeandManagementStrategic objective Actual Achievement 2014/15 Planned Target
2015/16Actual Achievement 2015/16 Deviation from Planned
Target to Actual Achievement 2015/16
Comment on deviations
Implementefficientandeffectivestrategicmanagementprocesses and procedures in linewithrelevantlegislation.
The2015-2020StrategicPlanand2015/18APPweretabledinParliamenton11March2015.The2013/14AnnualReportwastabledon30September2014.Submittedfourapprovedquarterlyperformancereportstorelevantauthoritiesaccordingtoprescribedlegislation.
Tablethe2016/17APP,2014/15AnnualReportandfourquarterlyperformance reports totherelevantauthorities.
The2016-2019APPwastabledinParliamenton11March2016.FourapprovedquarterlyperformancereportsweresubmittedtoNationalTreasury,DepartmentofPlanning,MonitoringandEvaluation(DPME)andExecutiveAuthority.However,onereportwassubmittedoutsidethelegislatedtimeframe.The2014/15AnnualReportwastabledon30September2015.
Onequarterlyreportwassubmittedoutsidethelegislatedtimeframe
One report wassubmittedtwo days after the time frame prescribedinthelegislation.
Programme 1: AdministrationSubprogramme:HumanResourcesStrategic objective Actual Achievement 2014/15 Planned Target
2015/16Actual Achievement2015/16
Deviation from Planned Target to Actual Achievement 2015/16
Comment on deviations
Competentpersonnelattracted and retained to ensuretheGCISdeliversonits mandate.
Implementationreportsonthestrategicelementsofthe2013-2017HRStrategywerenotsubmittedtotheDPSA.
Strategicelementsofthe2013-2017HRStrategyimplemented.
Thestrategicelementsofthe2013-2017HRStrategywereimplemented.
None None
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Programme 1: AdministrationSubprogramme:InformationManagementandTechnologyStrategic objective Actual Achievement 2014/15 Planned Target
2015/16Actual Achievement2015/16
Deviation from Planned Target to Actual Achievement 2015/16
Comment on deviations
EfficientandeffectiveIM&T infrastructure and systemsprovided
Renewedthefollowinglicences:• Websecuritylicences• Microsoftlicencesrenewed• AVlicence.Two IT asset reports presented toIM&TSteeringCommittee.Compiledfourreportsonsystemsdevelopmentandsupportprovided.
EightreportspresentedtotheIM&TSteeringCommittee on the availabilityofIM&Tinfrastructure and systems
EightreportspresentedtotheIM&TSteeringCommittee on the availabilityofIM&Tinfrastructure and systems
None None
Programme 1: AdministrationSubprogramme:Finance,SupplyChainManagementandAuxiliaryServicesStrategic objective
Actual Achievement 2014/15 Planned Target2015/16
Actual Achievement 2015/16 Deviation from Planned Target to Actual Achievement 2015/16
Comment on deviations
Provideproactive,flexible,compliantandcost-efficientfinance,SCMandfacilitiesmanagement
SubmittedfourinterimfinancialstatementstoNationalTreasurywithinthelegislatedtimeframes.AdjustmentbudgetsubmittedtoNationalTreasuryon17September2014.Submitted12monthlyfinancialanalysisandcash-flowreportstoNationalTreasury,inlinewithbudgetcycle.
UnqualifiedAFSprepared and issued within legislatedtimeframes
The2014/15AFSwerepreparedandissuedwithinlegislatedprescripts.Three2015/16interimfinancialstatementswerecompiledandsubmittedtoNationalTreasurywithinthelegislatedprescripts.12financialanalysisandcash-flowreportsweresubmittedtoNationalTreasury.
None None
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Programme 1: AdministrationSubprogramme:InternalAuditStrategic objective Actual Achievement 2014/15 Planned Target
2015/16Actual Achievement2015/16
Deviation from Planned Target to Actual Achievement 2015/16
Comment on deviations
Provideprofessionalinternalauditservicesfortheimprovementofgovernance,riskandcontrol.
Three-yearstrategicandoperationalplanswereapprovedbyInternalARCandtheARCinMarchandApril2014respectively.Producedfourprogressreportsonassurance audits
Updatedrisk-basedinternalauditplanand2015/16OperationalPlanapprovedandimplemented.
Updatedthreeyearrisk-basedinternalauditplan,and2015/16OperationalPlanwereapprovedbyARCandimplemented.
Developedthe2016/17OperationalPlanwhichwasapprovedbytheARC.Producedfourprogressreportsonassuranceaudits.
None None
Performance indicators, planned targets and actual achievements
Subprogramme: Strategic Planning and Programme Management Strategicobjective:Implementefficientandeffectivestrategicmanagementprocessesandproceduresinlinewiththerelevantlegislation.Objectivestatement:ToimprovetheeffectivenessofsupportservicesbyachievingthetargetsstipulatedintheAPP.Performance Indicator Actual Achievement
2014/15Planned Target2015/16
Actual Achievement2015/16
Deviation from Planned Target to Actual Achievement 2015/16
Comment on deviations
APPstabledinParliamentaccordingtoprescribedlegislation.
The2015-2020StrategicPlanand2015-2018APPweretabledinParliamenton 11 March 2015
2016-2019APPreviewedandtabledinParliament.
The2016-2019APPwastabledinParliamenton11March2016.
None None
Numberofapprovedperformance reports submittedtoNationalTreasury,DPMEandExecutiveAuthorityaccordingtoprescribedlegislation.
Submittedfourapprovedquarterlyperformancereportstorelevantauthoritiesaccordingtoprescribedlegislation
Fourapprovedquarterlyperformance reports submittedtoNationalTreasury,DPMEandExecutiveAuthoritywithinprescribedlegislation.
Fourapprovedquarterlyperformance reports were submittedtoNationalTreasury,DPMEandExecutiveAuthority.However,onereportwassubmittedoutsidethelegislatedtimeframe.
Onereportwassubmittedoutsidethelegislatedtimeframe.
The report was submittedtwodays after the time frame prescribedinthelegislation.
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AnnualReporttabledinParliamentwithinNationalTreasuryguidelinesandlegislativetimeframes.
The2013/14AnnualReportwastabledon30September2014.
DepartmentalAnnualReporttabledinParliamentwithinNationalTreasuryguidelinesandlegislativetimeframes.
The2014/15AnnualReportwastabledon30September2015.
None None
Numberofprogressreportsonimplementationoftherisk-mitigationplansproduced.
FourprogressreportsontheimplementationoftheriskmitigationplanswereproducedandapprovedbyManco.
Fourprogressreportsonimplementationofrisk-mitigationplansproduced.
FourprogressreportsontheimplementationoftheriskmitigationplanswereproducedandapprovedbytheManco.
None None
NumberofprogressreportsontheimplementationofGCIS’sportfolioofprojectsproduced.
Fourquarterlyprogressreports on the implementationoftheGCISportfolioofprojectswere produced and approvedbyManco.
FourquarterlyprogressreportsontheimplementationoftheGCIS’sportfolioofprojects produced.
FourquarterlyprogressreportsontheimplementationoftheGCIS’sportfolioofprojectsproduced.
None None
Subprogramme: Human ResourcesStrategicobjective:CompetentpersonnelattractedandretainedtoensuretheGCISdeliversonitsmandate.Objectivestatement:ToenhanceHRcapacityforeffectiveservicedeliveryonthedepartment’smandate.Performance Indicator Actual Achievement
2014/15Planned Target2015/16
Actual Achievement2015/16
Deviation from Planned Target to Actual Achievement 2015/16
Comment on deviations
Identifiedstrategicelementsofthe20132017HRStrategyimplemented.
Implementationreportsonthestrategicelementsofthe2013-2017HRStrategywerenotsubmittedtotheDPSA.
Strategicelementsofthe2013-2017HRStrategyimplemented.
Thestrategicelementsofthe2013-2017HRStrategywereimplemented.
None None
EEstatisticsagainsttheapprovedEEPlancompiled.
CompiledfourreportsontheimplementationoftheEEPlan.
AnnualEEstatisticsagainsttheapprovedEEPlancompiled.
CompiledAnnualEEstatisticsagainsttheapprovedEEPlan.
None None
ApprovedWSP ApprovedandImplementedWSP.
WSPapprovedandimplemented.
WSPwasapprovedbytheActingDGandimplemented.
None None
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Subprogramme: Information Management and Technology Strategicobjective:EfficientandeffectiveIM&Tinfrastructureandsystemsprovided.Objectivestatement:ToprovideIM&Tinfrastructureandsystemstoimprovethedeliveryofproductsandservices.Performance Indicator Actual Achievement
2014/15Planned Target2015/16
Actual Achievement2015/16
Deviation from Planned Target to Actual Achievement 2015/16
Comment on deviations
NumberofreportsontheavailabilityofITInfrastructurepresentedtotheIM&TSteeringCommittee.
Renewedthefollowinglicences:• Websecuritylicences• Microsoftlicencesrenewed• AVlicence.Two IT asset reports presentedtoIM&TSteeringCommittee.
Four reports on the availabilityofITinfrastructurepresented to the IM&T SteeringCommittee.
Four reports on theavailabilityofITinfrastructure were presented to the IM&T SteeringCommittee.
None None
NumberofreportsonInformationManagement(IM)systemsdevelopmentandpresentedtotheIM&TSteeringCommittee.
Compiledfourreportsonsystemsdevelopmentandsupportprovided.
Four reports on IM systems developmentpresentedtotheIM&TSteeringCommittee.
Four reports on IM systemsdevelopmentwerepresented to the IM&T SteeringCommittee.
None None
Subprogramme: Finance, Supply Chain Management and Auxiliary ServicesStrategicobjective:Provideproactive,flexible,compliantandcost-efficientfinance,SCMandfacilitiesmanagement.Objectivestatement:Tomaintainanunqualifiedauditopiniononfinancialinformation.Performance Indicator
Actual Achievement 2014/15
Planned Target2015/16
Actual Achievement2015/16
Deviation from Planned Target to Actual Achievement 2015/16
Comment on deviations
UnqualifiedAFSsubmittedto the AG of South Africa andNationalTreasury.
SubmittedfourinterimfinancialstatementstoNationalTreasurywithinthelegislatedtimeframes.
AFS prepared and issued withinlegislatedprescripts.
The2014/15AFSwerepreparedandissuedwithinlegislatedprescripts.Three2015/16interimfinancialstatementswerecompiledandsubmittedtoNationalTreasurywithinthelegislatedprescripts.
None None
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Main and adjustment budgetsubmittedtoNationalTreasuryinlinewithbudgetcycle.
AdjustmentbudgetsubmittedtoNationalTreasuryon17September2014.Submitted12monthlyfinancialanalysisandcash-flowreportstoNationalTreasury,inlinewithbudgetcycle.
12financialanalysisandcash-flowreportssubmittedtoNationalTreasury.
12financialanalysisandcash-flowreportsweresubmittedtoNationalTreasury.
None None
Percentageofallcompliantinvoicespaidwithin 30 days.
Nohistoricalinformation 100%ofallcompliantinvoicespaidwithin 30 days.
8426paymentswereprocessedduringthereportingperiod.8424wereprocessedwithin30days.Thistranslatesto99.9%.
Targetunderachievedby0.1%
Two payments were not processed within 48 hours. Of these,onewasasaresultoflatesubmissionofcompliancedocumentsbytheserviceproviderandtheothertoLOGISSystemthatwasunavailable.
Percentageof orders processed within 48 hours.
Nohistoricalinformation 70%ofordersprocessed within 48 hours.
5389orderswereprocessedduringthereportingperiod.Atotalof4474orderswereprocessedwithin48hoursagainst3772(70%of5389).Thistranslatesto84%.
Targetoverachievedby14%
Thisoverachievementwasduetoofficialswhohadtoworkextra hours.
Subprogramme: Internal AuditStrategicobjective:Professionalinternalauditservicesfortheimprovementofgovernance,riskandcontrolprovided.Objectivestatement:Toimproveriskmanagementinternalcontrolandgovernanceprocesses.Performance Indicator Actual Achievement
2014/15Planned Target2015/16
Actual Achievement2015/16
Deviation from Planned Target to Actual Achievement 2015/16
Comment on deviations
Three-yearrisk-basedinternalauditplanandanupdatedoperationalplanapprovedandimplemented.
Three-yearstrategicandoperationalplanswereapprovedbyInternalARCand the ARC in March and April2014respectively.
Updatedrisk-basedinternalauditplanand2015/16OperationalPlanapprovedandimplemented.
Updatedthreeyearriskbasedinternalauditplan,and2015/16OperationalPlanwereapprovedbytheARCandimplemented.Developedthe2016/17OperationalPlanwhichwasapprovedbytheARC.
None None
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Numberofprogressreportsproduced on assurance audits
Producedfourprogressreports on assurance audits
Fourprogressreportson assurance audits produced
Producedfourprogressreportson assurance audits.
None None
Strategy to overcome areas of underperformanceMancoandtheARCdiscussedandapprovedquarterlyperformancereportsbeforetheyweresubmittedtoNationalTreasury,DPMEandtheExecutiveAuthorityasalegislativerequirement.Non-achieved,delayedorpartiallyachievedtargetsfromthepreviousquarterswereupdatedbyimplementingcorrectiveactionplansandreportswereregularlyprovidedtoMancoonthese.
Changes to planned targetsTherewerenochangesontheplannedtargetsfortheyearunderreview.
Linking performance with budgets
Subprogramme Name
2015/16 2014/15Final
AppropriationActual
Expenditure(Over)/Under Expenditure
FinalAppropriation
ActualExpenditure
(Over)/Under Expenditure
R’000 R’000 R’000 R’000 R’000 R’0001.1 Departmental Management 6479 6479 - 30732 31 559 (827)
1.2 Corporate Services 50 828 50 829 (1) 52 009 52007 2
1.3 Financial Administration 29755 29754 1 30937 30827 110
1.4 Internal Audit 7720 7719 1 7046 7041 5
1.5 Office Accommodation 50 139 50 139 - 45 503 45 503 -
Total 144 921 144 920 1 166 227 166 937 (710)
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4.2 Programme 2: Content Processing and Dissemination
Purpose:Providestrategicleadershipingovernmentcommunication to ensure coherence, coordination,consistency, quality, impact and responsiveness ofgovernmentcommunication. Subprogrammes: Products and Platforms develops content for theGCIS. Funding for the subprogramme is used forwritingassignments; languageservices forproductsthat require translation, editing and proofreadingcontent;guidingthedevelopmentofgovernmentanddepartmental/provincialwebsites;andtheproductionof government publications. The subprogrammeis also responsible for the development of thegovernmentcommunicationstrategy.
Policy and Research conducts research throughindependent service providers to assess howgovernmentshouldaddress thepublic’s informationneeds. It also monitors media coverage of issuesaffecting government and the country. It furtherprovides analysis on how the media interpretsgovernment policies and programmes; formulatespolicy proposals where it is required and assessesthe public’s perceptions in relation to governmentperformance.
Communication Service Agency (CSA) provides media bulk-buying services and mediaproduction services to national government. It alsodevelops distribution strategies for all governmentcommunications and oversees distribution servicesoutsourcedtoserviceproviders.Thechiefdirectorate
manages government’s corporate identity. It alsoprovides marketing services for the GCIS andgovernmentdepartments.
Strategic objectives: • Enhancegovernment’scommunicationproducts
and services to grow the share of voice ofgovernmentmessagesinthepublicarena.
• Provide strategic leadership and support ingovernment communications through publicopinionresearchandanalysisofmediacoverageto understand the communication environmentandinformgovernmentmessages.
• Provide effective and efficient marketing anddistributionservicesforgovernment.
• Providecost-effectivemediabulk-buyingservicesforgovernment.
• Provide cost-effective and efficient mediaproductsandservicesforgovernment.
• ManagetheCorporateIdentityforgovernment.
Subprogramme: Products and Platforms
Key achievementsVuk’uzenzele, a national government-ownednewspaper continues to grow from strength tostrengthandempowerthegeneralpublicwithmuch-needed information on government’s programmesandpolicies.During thefinancial yearunder review,18.7 million copies of the newspaper in all officiallanguagesand9600Braillecopiesweredistributed.Allthe16editionsproducedwerealsopublishedonthe GCIS website and via the Vuk’uzenzele mobileapp.
Vuk’uzenzele is distributed free of charge, with
particular attention given to making it available inareaswith lessaccesstothemainstreammedia. Itsinformationfocussesongovernment’skeypriorities,including infrastructure development, internationalrelations, youth matters, service delivery and ruraldevelopment.
The newspaper has since August 2015 introduceda paid for government recruitment and genericgovernment communication advertising sectionwiththeaimofgeneratingadvertisingrevenuetobeused to increase theprint runand frequencyof thenewspaper.A totalofR3290312.99was raisedasof August 2015 edition and paid into the NationalRevenueFund.
Thesellingofadvertisingspaceinthenewspaperledtoadecisiontochangefromone-a-monthtotwice-a-monthproductionsinceOctober2015.Thechangeresulted in one edition of 1.7 million copies beingsplit into twoeditionsof850000copiespereditionproduced fortnightly. For the Braille version, theplannedcopieshadtoincreaseasitisdistributedtoasetnumberofpeopleandinstitutionsperedition.Asaresult,1200copieswereproducedpermonth(600copiespereditionperfortnight),hencethesettargetforanumberofcopiesofBraillehasbeenexceeded.Thisalsoappliedtothewebversionandthecopiesuploadedonthemobileapp.
A total of 11 editions (totalling 187 000 copies)of the PSM magazine were produced during theperiod under review. The magazine aims to meetthecommunicationandinformationneedsofpublic-sector managers. PSM magazine is self-sustainingas itgeneratessalesandadvertising revenue for its
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production. It isalsoavailable inadigital format. Inaddition,four(4)editions(totalling68000copies)of GovComms –aquarterlynewsletter forgovernmentandpublic-sectorcommunicatorsandasupplementto the PSMmagazine–wereproduced.Thefollowingon Facebook and Twitter accounts forVuk’uzenzele newspaper and PSM magazine is also steadilygrowing.
The South African Government News Agency(SAnews.gov.za), another of GCIS’s flagshipplatforms, continues to grow its presence in thedigitalmedia and communication space. Its twitterfollowinggrewtremendouslyduringtheperiodunderreview,making it the flagship Twitter account in theorganisation.At theendofMarch2015, thenumberof Twitter followers on @SAgovnews was around 47000.Thisincreasedtoabout60000followersattheendofSeptember2015andbytheendofMarch2016, the number of Twitter followers was around 72 000. Social media plans for GCIS-supportedprojectsnearlyalwaysrelyonlivetweetsfromSAnewswhileotheraccountsretweetSAnews.
SAnews.gov.zacontinuestowriteopinionpiecesbeingpublishedinthemainstreammedia.Thenewsagency’scontent suite includes hard news, human-interestfeatures,opinionpieces,social-medialinksandaudioinserts, photographs and videos from government’sYouTube channel. Local and internationalmedia areallowedtousethiscontentforfree.
The Directorate: Content Development received anincreasednumberofrequestsforediting,proofreadingandtranslation,whichwasexacerbatedbyadditionalrequestsfromtheDoC.Despitethechallengewithstaffcapacity,theunitcompleted1958approvedlanguage
services requests during the 2015/16 financial yearcomparedto1705duringthe2014/15financialyear.
Aspartof thegovernment-wideausteritymeasures,the 2014/15 edition of the SAYB was only madeavailable online. A total of 30 000 copies of the2014/15editionofthePocket Guide to South Africa wereprintedanddistributed.InMarch2016,MancoapprovedtheGCISLanguagePolicy,intermsoftheprovisionsoftheUseofOfficialLanguagesAct,2012(Act 12 of 2012).
Key challenges
Owing to cost-containment measures, the GCIS’sbudgetswere cut across the board thus leading tothe Vuk’uzenzele unit producing 18.7million copiesinsteadof20.4millioncopiesaspertheoriginaltarget.Afirst-timecost-savingattempttoproducethe4000SAYBDVD-ROMsin-houseresultedinaslightdelayowingtolackoftherequisitesoftwareandexpertise.However,allfutureDVD-ROMswillbeoutsourced.
Additional requests from the DoC, particularly forthe translation of Digital Migration communicationproducts, had placed enormous pressure on theLanguage Services unit, which lacks adequatecapacity. Inaddition toadhoc translationwork, thethreepermanentlanguagepractitionershadtohandlethe fortnightly Cabinet Statement and Vuk’uzenzele newspaperinallofficiallanguages.
Subprogramme: Policy and Research During the 2015/16 financial year, the Directorate:Communication Resource Centre (CRC) saw an increaseddemandfortheproductionofkeymessages.
The key messages spanned various topics andthemes. Inadditiontoproducingkeymessages,theCRCcontinued in its role todraftopinionpiecesonbehalfofpoliticalprincipalsforplacementinmedia.
The CRC also worked closely with the other twodirectorates:GovernmentCommunicationMonitoringandEvaluation(GCME)andResearchandInformationCentreintheChiefDirectorate:PolicyandResearch,todraftcontentfortheInsightNewsletter.
In addition to generating opinion pieces, the CRCexpanded its writing capacity to also cover draftkeynoteaddresses, right-to-reply,media statementsand other media content.
The Directorate: Research and KnowledgeManagement produced comprehensive researchcluster reports that guided planning and informedcommunication strategies of governmentcommunication clusters. Strategic research reportswere produced to inform government campaigns/initiativesonkeypriorityareas–withaspecificfocusonemploymentandcorruption.
The directorate also produced a GovernmentCommunicationModelasaninnovativesegmentationtool to inform campaign planning and effectivereachofthepublic. Itcontinuedtoprovideresearchsupport services both at national and provincialspheresofgovernmentthroughtheGCISTrackerandqualitative research buy-in, etc. During the 2015/16financialyear,thedirectorateproduced83ResearchAdvisory reports for various national departmentsandPremiers’ offices. TheKnowledgeManagementsub directorate facilitated five knowledge-sharingforumsandproducedeightKnowledgeManagement
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newsletters on topical government issues. It alsomaintainedvariousinformationmanagementsystemssuch as Cabinet profiles and online governmentcontact directories, and responded to 320 queriesthataidedpublicaccesstoinformationandservices.
TheDirectorate:GCMEproducedanumberofmediacontent analysis reports on major issues in theenvironment.Reportswereprovidedforthefollowingissues:• Attacksonforeignnationals• OperationFiela• Energy• Drought.
These reports provided insights that were useful indeveloping strategies for government messengerscommunicatingontheseissues.
The Directorate: GCME also completed the draftGovernmentCommunicationsPolicyafterconsultationwith communicators from national departments,provincesandlocalgovernment.
Subprogramme: Communication Service Agency
Key achievements
During the reporting period, the Directorate: MediaProductionsuppliedover3900productsandservices.Thequalityoftheproductsofthedirectoratehasalsoincreased. The directorate is now able to producespecialeffectsandanimationin-houseandthegreenscreentechnologyisbeingused.Duringthereportingperiod,thedirectorateoutsourced27projectstothePanel of Agencies and ensured that the agenciesdeliveredtotheexpectedstandardandontime.
In this period the radio unit flighted a 26-episoderadio showoncommunity stationsworthR8millionfor the Department of Justice and ConstitutionalDevelopment and this has since increased interestsfromotherdepartmentssuchastheNationalStudentFinancial Aid Scheme (five shows), Department ofMilitaryVeterans(19episodes),DepartmentofHigherEducationandTraining(18episodes).
Media-buying clients increased from 40 (2014/15)to 53 in 2015/16 and the number of campaignsincreasedfrom272in2014/15to280in2015/16.Thetotal billing for this periodwas also increased fromR273253041.98in(2014/15)toR283061705.02in(2015/16). Furthermore, the advertising expenditureon community media was also increased fromR35 621 403.36 to R36 194 629.31. There was an increaseinthediscountamountsreceivedonbehalfof departments and entities from R24 636 398.98 in 2014/15toR40572885.88centsin2015/16.
The Marketing and Distribution unit successfullyimplemented a Government Exhibition Day event,whichwillnowbeanannualevent.
Challenges
Some departments are still not using the mediabulk-buyingandthemediaproductionservices,andcontinue to produce and place adverts directly orthroughadvertisingagenciesasthereisnodirectivethat forces government departments to usemedia-buying andmedia-production serviceswhichwouldenable GCIS to negotiate better discount ratesfor departments and ensure coherence in terms of government’s messaging and adherence to thecorporate identity.
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Strategic Objectives:
Programme 2: Content Processing and DisseminationSubprogramme:ProductsandPlatformsStrategic objective Actual
Achievement 2014/15
Planned Target2015/16
Actual Achievement2015/16
Deviation from Planned Target to Actual Achievement 2015/16
Comment on deviations
Enhancegovernment’scommu-nicationproductsandservicestogrowtheshareofvoiceofgovern-mentmessagesinthepublicarena.
27communicationproducts/editionspublished
27communicationproducts/editionspublished
32 communication products/editionspublished
Targetoverachievedbyfiveeditions
The Vuk’uzenzele paperpilotedfortnightproductiontocarrygovernmentrecruitmentadvertising.Oneeditionof1.7millioncopieswassplitintotwoeditionsof850000copiesper edition.
Programme 2: Content Processing and DisseminationSubprogramme:PolicyandResearchStrategic objective Actual Achievement
2014/15Planned Target2015/16
Actual Achievement2015/16
Deviation from Planned Target to Actual Achievement 2015/16
Comment on deviations
Providestrategicleadershipandsupportingovernmentcommunicationthroughpublicopinionresearchandanalysisofmediacoveragetounderstandthecommunicationenvironmentandinformgovernmentmessages.
12research,surveysandanalysisreportsto understand the communication environment
12research,surveysandanalysisreportsto understand the communication environment
12research,surveysandanalysisreportsto understand the communication environment
None None
Programme 2: Content Processing and DisseminationSubprogramme:CommunicationServiceAgencyStrategic objective Actual Achievement
2014/15Planned Target2015/16
Actual Achievement2015/16
Deviation from Planned Target to Actual Achievement 2015/16
Comment on deviations
Provideefficientmarketinganddistributionservicesforgovernment.
Conducted 12 corporate identity workshops.
100%ofapprovedmarketingservicesrequestsimplemented.
Receivedandimplemented71approvedmarketingservicesrequests(100%).
None None
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Providecost-effectivemediabulk-buyingservicesforgovernment.
272approvedmedia-buyingcampaignswereimplemented.Thistranslatesto100%.ThetotalamountcommittedwasR273253041.98andtotalsavingswasR24636398.98.
100%ofapprovedmedia-buyingcampaignsimplemented.
280media-buyingcampaignswereapproved.Ofthese;141werecompletedand139wereimplemented.Thistranslatesto50%.ThetotalamountcommittedwasR283061705.02centsandtotalsavingswasR40572885.88cents.
Targetunderachievedby50%(139campaigns).
Serviceprovidersdidnotsubmitproofsofflighting/broadcastontime for the 139 campaignstoeffect payments.
Providecost-effectiveandefficientmediaproductsandservicesforgovernment.
100%requestsforproductsandserviceswererespondedto.
100%ofapprovedservicesandproductsimplemented.
100%ofapprovedservicesandproductsimplemented
None None
Performance indicators, targets and actual performance
Subprogramme: Products and PlatformsStrategicobjective:Enhancegovernment’scommunicationproductsandservicestogrowtheshareofvoiceofgovernmentmessagesinthepublicarena.Objectivestatement:Toregularlypublishvariouscommunicationsproductstogrowthevoiceofgovernment.Performance Indicator Actual Achievement
2014/15Planned Target2015/16
Actual Achievement2015/16
Deviation from Planned Target to Actual Achievement 2015/16
Comment on deviations
NumberofeditionsofVuk’uzenzele newspaper publishedperyear
11 editions of the newspaper publishedannually
11 editions of Vuk’uzenzele newspaperpublishedannually.
Published16editionsofVuk’uzenzele newspaper.
Targetoverachievedbyfiveeditions
Thepaperpilotedfortnightproductiontocarrygovernmentrecruitmentadvertising.Oneeditionof1.7millioncopieswassplitinto two editions of 850 000 copies per edition.
NumberofeditionsofGovCommspublishedannually
PublishedfoureditionsofGovComms
Four editions of GovComms publishedannually.
PublishedfoureditionsofGovComms.
None None
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NumberofeditionsofPSM magazinepublishedannually
Published11editionsofPSM magazine
11 editions of PSMmagazinepublishedannually.
Published11editionsofPSM magazine.
None None
Anannualeditionof2014/15SAYBand Pocket Guide to South Africa published,and4000DVDsproduced
One edition of the SAYB and the Pocket Guide to South Africapublishedand4000DVD copies produced
Oneannualeditionof2014/15SAYBand Pocket Guide to South Africa published,and4000DVDs produced.
Publishedoneannualeditionof2014/15SAYBandPocket Guide to South Africa and 4 200 DVD copies.
Targetoverachievedby200 DVD copies
Thesavingfromthein-house production of the DVDs necessitated the duplicationofadditionalDVDs to increase the distributioncoverage.
Percentageofapprovedlanguageservicesrequestscompleted
Receivedandcompleted1705(100%)languageservicesrequestsfromtheGCISandothergovernmentdepartments
100%ofapprovedlanguageservicesrequestscompleted.
Receivedandcompleted1958languageservicesapprovedrequestsfromtheGCISandothergovernmentdepartments.Thistranslatesto100%.
None None
Dailynewsupdatesonkeygovernmentprogrammesandactivities.(Excludingpublicholidays,weekendsandholidayperiods)
Provideddailynewsupdatesonkeygovernmentprogrammesandactivities.Published4046stories(excludingSaturdays,Easterholiday,Christmas,DayofGoodwill,NewYearand weekends after mid-DecembertoMid-January.)
Dailynewsupdatesonkeygovernmentprogrammesandactivities.(Excludingpublicholidays,weekendsandholidayperiods).
Provideddailynewsupdatesonkeygovernmentprogrammesandactivities(excludingpublicholidays,weekendsandholidayperiods)asfollows:• Storiespublished:4022.• Twitter:71818followers.• Facebook–4459likes.• Pageimpressions:3495405.• Websitehits:4066958.
None None
Dailycontentupdatestothewww.gov.za websiteasperitemsreceived.(Excludingweekendsandpublicholidays)
Two workshops with governmentwebmanagersonwebsitebestpracticesheld
Dailycontentupdatestothewww.gov.zawebsiteasperitemsreceived.(Excludingweekendsandpublicholidays)
Provideddailycontentupdatesto the www.gov.zawebsiteasperitemsreceived(excludingweekendsandpublicholiday)asfollows:Published:7535speeches,statementsandadvisories;66opinionpieces;3940documents.
None None
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DailycontentupdatestoGCISmanagedsocialmediachannelsaspertheweeklycontentplanandadhocitemsasperGovernmentPoA.(excludingweekendsandpublicholidays).
ImplementeddailypostsonGCISsocialmediaaccounts.Contentwaspublisheddailyonsocialnetworksincluding:Facebook,TwitterandFlickr.
DailycontentupdatestoGCISmanagedsocialmediachannelsaspertheweeklycontentplanandadhocitemsasperGovernmentPoA.(excludingweekendsandpublicholidays).
ProvideddailycontentupdatestoGCISmanagedsocialmediachannelsaspertheweeklycontentplanandadhocitemsasperGovernmentPoA(Excludingweekendsandpublicholidays)asfollows:Posted5458tweetsand2171Facebookmessages.
None None
Subprogramme: Policy and ResearchStrategicobjective:Providestrategicleadershipandsupportingovernmentcommunicationthroughpublicopinionresearchandanalysisofmediacoveragetounderstandthecommunicationenvironmentandinformgovernmentmessages.Objectivestatement:Toconductpublicopinionresearchandanalysisofmediacoverageinordertoinformcommunicationstrategy.Performance Indicator Actual Achievement
2014/15Planned Target2015/16
Actual Achievement2015/16
Deviation from Planned Target to Actual Achievement 2015/16
Comment on deviations
NumberofInsight newsletterspublished
EightInsightnewsletterspublished
Four Insightnewsletterspublished.
Four Insightnewsletterswerepublished.
None None
Numberofpublicopinionresearchreportsongovernmentpriorities
Producedtworeportsperclusterbiannuallyandtwointegratedoverviewclusterreportsbiannually
Tworeportsperclusterproduced per year.
Producedtworeportspercluster.
None None
ProducedtwoPulse of the Nation research reports
Two Pulse of the Nation reportsproducedannually.
ProducedtwoPulse of the Nation reports.
None None
Numberofreportsongovernmentcommunicationmonitoringandevaluationproduced
Producedthreereportsoncommunicationmonitoringandevaluation
Tworeportsongovernmentcommunicationmonitoringandevaluationproducedperyear.
Producedtworeportsongovernmentcommunicationmonitoringandevaluation.
None None
Numberofmediacontentanalysisreportsonselectedpriorities
Nohistoricalinformation Twomediacontentanalysisreports produced per year.
Producedtwomediacontentanalysisreports.
None None
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Percentageofcommunicationcontent produced
Received154requestsfordevelopingkeymessagesanddevelopedall(100%)
100%ofkeymessagesproduced.
Receivedandproduced169setsofkeymessages(100%).
None None
Two opinion pieces were producedandplacedinthemediaperweek(excludingpublicholidays,weekendsandholidayperiods)exceptforthefollowingweeks:•16-20February2015•23-27February2015•16-20March2015
100%ofopinionpiecesproducedannually(excludingpublicholidays,weekendsandholidayperiods.
Produced126opinionpieces(excludingpublicholidays,weekendsandholidayperiods)asrequired(100%).
None None
Subprogramme: Communication Service AgencyStrategicobjective:Provideefficientmarketinganddistributionservicesforgovernment.Objectivestatement:Torespondtoallapprovedmarketingservicesrequests.Performance Indicator
Actual Achievement 2014/15
Planned Target2015/16
Actual Achievement2015/16
Deviation from Planned Target to Actual Achievement 2015/16
Comment on deviations
Percentageofapprovedmarketingservicesrequestsimplemented
Conducted 12 corporate identity workshops
100%ofapprovedmarketingservicesrequestsimplemented.
Receivedandimplemented71approvedmarketingservicesrequests(100%).
None None
NumberofGCISprintproductsdistributed
Distributedfiveprintandelectronicinformationproducts: 11 editions of Vuk’uzenzelenewspaper,NelsonMandelaPortraitcoffee-tablebooklet,SAYBand Pocket Guide to South Africa,includingthePocket GuideDVD-ROM.AnnualReport2013/14.
12 of GCIS print products distributed.
Distributed19GCISprintproducts:• 16 x Vuk’uzenzele newspaper
editions.• 1 x State of the Nation Address
(SoNA) posters project.• 1xDevelopmentIndicatorBookProject(DPME).
• 1 x Pocket Guide to South Africa.
Targetoverachievedbysevenproducts.
Receivedtwoad-hocrequests:1xSoNAPosterand1xDevelopmentIndicatorBook.AdditionalVuk’uzenzele editions were distributedduetoachangeinstrategyfrommonthlytofortnightlydistribution.
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Subprogramme: Communication Service AgencyStrategicobjective:Providecost-effectivemediabulk-buyingservicesforgovernment.Objectivestatement:Torespondtoallapprovedservicesandproductsrequests.Performance Indicator
Actual Achievement 2014/15
Planned Target2015/16
Actual Achievement2015/16
Deviation from Planned Target to Actual Achievement 2015/16
Comment on deviations
Percentageofapprovedmediabuyingcampaignsimplemented
272approvedmedia-buyingcampaignswereimplemented.Thistranslatesto100%.ThetotalamountcommittedwasR273253041.98andtotalsavingswasR24636398.98.
100%ofapprovedmedia-buyingcampaignsimplemented.
280media-buyingcampaignswereapproved.Ofthese;141werecompletedand139wereimplemented.Thistranslatesto50%.ThetotalamountcommittedwasR283061705.02centsandtotalsavingswasR40572885.88cents.
Targetunderachievedby50%(139campaigns).
Serviceprovidersdidnotsubmitproofsofflighting/broadcastontimeforthe139campaignstoeffectpayments.
Subprogramme: Communication Service AgencyStrategicobjective:Providecost-effectiveandefficientmediaproductsandservicesforgovernment.Objectivestatement:Ensureproductionofhighqualityvideoproductions,photographs,radioprogrammesandgraphicdesignsforclientdepartments.Performance Indicator
Actual Achievement 2014/15 Planned Target2015/16
Actual Achievement2015/16
Deviation from Planned Target to Actual Achievement 2015/16
Comment on deviations
Percentageofapprovedrequestsforphotographicproductsandservicesimplemented
2189requestsforphotographicproductsandserviceswerereceivedandrespondedto(100%).Ofthese884wereforphotographiccoverageand1305wereforphotographs.
100%ofapprovedrequestsforphotographicproductsandservicesimplemented.
1049requestsforphotographicproductsandserviceswereapprovedandimplemented(100%).Ofthese564wereforphotographiccoverageand485wereforphotographs.
None None
Percentageofapprovedrequestsforvideoproductsandservicesimplemented
1080requestsforvideoproductsandserviceswerereceivedandrespondedto(100%).Ofthese783wereforvideocoverage,92forvideosproductionand205forthesupplyofvideofootage
100%ofapprovedrequestsforvideoproductsandservicesimplemented.
1337requestsforvideoproductsandserviceswereapprovedandimplemented(100%).Ofthese572wereforvideocoverage,183forproductionofvideosand582forthesupplyofvideofootage.
None None
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Percentageofapprovedrequestsforradio products and servicesimplemented
652requestsforradioproductsandserviceswerereceivedandrespondedto(100%).Ofthese445wereforaudiorecordings,127wereforphone-inprogrammesandlivelink-upsand80wereforradioproductions(adverts)
100%ofapprovedrequestsforradioproductsandservicesimplemented.
220requestsforradioproductsandserviceswereapprovedandimplemented(100%).Ofthese113wereforaudiorecordings,66wereforphone-inprogrammesandlivelink-ups and 41 were for radio productions (adverts).
None None
Percentageofapprovedrequestsforgraphicdesignsimplemented
584requestsforgraphicdesignwerereceivedandrespondedto(100%)
100%ofapprovedrequestsforgraphicdesignsimplemented
294requestsforgraphicdesignswereapprovedandimplemented(100%)
None None
Percentageofapprovedrequestsfor assistance with Corporate Identity implemented
Conducted 12 corporate identity workshops
100%ofapprovedrequestsforassistancewith Corporate Identity implemented.
441approvedrequestsforassistancewith Corporate Identity were approvedandimplemented(100%).Of these 25 were for information on protocolaroundofficialphotographs,21werefortrainingandworkshops,209wereforadviceonCorporateIdentity and 186 were for Corporate Identityqualitycontrol.
None None
Strategy to overcome areas of underperformance
MancoandtheARCdiscussedandapprovedquarterlyperformancereportsbeforethequarterlyreportsweresubmittedtoNationalTreasuryandtheExecutiveAuthorityasalegislativerequirement.Non-achieved,delayedorpartiallyachievedtargetsfromthepreviousquarterswereupdatedbyimplementingcorrectiveactionplansandreportedon.
Changes to planned targets
Therewerenochangesontheplannedtargetsfortheyearunderreview.
Linking performance with budgets
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Subprogrammeexpenditure
Subprogramme Name
2015/16 2014/15Final
AppropriationActual
Expenditure(Over)/Under Expenditure
FinalAppropriation
ActualExpenditure
(Over)/Under Expenditure
R’000 R’000 R’000 R’000 R’000 R’0002.1 Programme Management for
Content Processing and Dissemination
2 984 2 984 - 3 395 3 395 -
2.2 Policy and Research 29 582 29 566 16 32475 31 382 1 093
2.3 Products and Platforms 42 612 42 395 217 51 343 51 294 49
Total 75 178 74 945 233 87 213 86 071 1 142
TheunderspendinginPolicyandResearchisduetolowerresearchcoststhananticipated.TheunderspendinginProductsandPlatformsrelatetoanofficialthatissecondedtoanotherdepartmentwhofundsthecostofcompensationofemployees.
PROGRAMME 4: COMMUNICATION SERVICE AGENCY
Subprogrammeexpenditure
Subprogramme Name
2015/16 2014/15Final
AppropriationActual
Expenditure(Over)/Under Expenditure
FinalAppropriation
ActualExpenditure
(Over)/Under Expenditure
R’000 R’000 R’000 R’000 R’000 R’0004.1 Marketing, Advertising and
Media Buying26 309 26 309 - 28 320 28 320 -
4.2 Media Production 25 601 25 600 1 27225 27225 -
Total 51 910 51 909 1 55 545 55 545 -
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4.3 Programme 3: Intergovernmental Coordination and Stakeholder Management
Purpose: Implementation of developmentcommunication through mediated and unmediatedcommunicationandsoundstakeholderrelationsandpartnerships.
Subprogrammes: Provincial and Local Liaison ensures that the NCSF ispresentedtotheprovincesforalignment.Fundingwill be used to procure various media channels,HR capacity, platforms and materials to promotegovernmentmessages to the public at local levels.ThesubprogrammeisalsoresponsibleforpromotingtheThusongServicesCentrestothepublic,aswellasensuringthatgovernmentdepartmentssenddifferentprint products and materials to these centres.The subprogramme also coordinates the Imbizoprogrammeofgovernment.
Cluster Communication provides clustercommunication advice, coordination and supportto departments. It also provides leadership on keyclustercommunicationissuesandcampaigns.
Media Engagement leads and drives interactionand communication between government and themedia. Funding in this subprogramme will be usedtoensureeffectiveliaisonbetweenMinistersandthemedia; manage ongoing media liaison services togovernment by providing government information;establishing, strengthening andmaintainingworkingrelationships with foreign media and independentmedia;andestablishing relationswithSouthAfrican missionswiththeviewofdisseminatinggovernmentinformationandkeytargetedmessages.
Strategic objectives: • Improve interdepartmental coordination by joint
planning and sharing of messages across thethreespheresofgovernmenttoensurecoherenceandalignmentofgovernmentmessages.
• An informed and empowered citizenry on government’s policies, plans, programmes andachievements to increase public participation ingovernment.
• Implement a proactive media engagementsystem by building, maintaining and improvingrelationswiththemediaanddrivethegovernmentcommunicationagenda.
Subprogramme: Provincial and Local Liaison Key achievements
During 2015/16, the Provincial and Local Liaisonsubprogramme implemented 1 920 developmentcommunication projects, reaching more than 47millionpeoplethroughcommunityradioprogrammes,door-to-door household crusades, print-mediafeatures/advertorials, outreach campaigns,community dialogues, seminars, mall/ taxi rankactivations,androadintersectiondistributiondrives,amongothers.Given themajor focus in thecurrentphase of the National Communication Strategy ongrowing theeconomyandcreating jobsandskillingthe nataion, motably young people, these eventsfocussedprincipallyonpromotinginclusiveeconomicparticipation programmes but also entrepreneurshipopportunities,particularlyinsmall,mediumandmicroenterprises (SMMEs), as well as skills developmentopportunities. The communication projects alsofocused on mobilising communities in the fightagainst crime and communicating successes in
thedeliveryofqualitybasicservices in linewith thelocalgovernmentrevitalisationplan,BacktoBasics.Provincialanddistrictofficesalsodevelopedoutreachcampaigns in support of the celebration of nationaldaysasplatformsdrivingsocialcohesionandnation-building.
District and provincial offices conducted 2 170communityandstakeholderliaisonvisits.Thesevisitshave intensified platforms and opportunities wherethe public can access government information andhave been implemented through approaches suchas community and stakeholder engagements, face-to-face activities, local communication environmentassessment visits many linked to responses tocommunity protests and dissatisfaction, as wellas community media events. The GCIS supportedpolitical principals in 326 izimbizo where they interacted with communities in deepening ourparticipatory democracy. The subprogramme held580 marketing events to increase the visibility ofthe Thusong Service Centres and intensify the useof 30 integrated mobile units working with thesecentres.Thesubprogrammedistributed48copiesofthe weekly electronic newsletter My District Today,which shares information and provides updates ongovernment’sdeliveryonitsPoA.
Thecontentof thepublication isgoodnewsstoriesfromthecoalfaceofservicedeliverytoaround13000recipientsinawidespectrumofsectors–government,unions, business, civil society formations, faithgroups,themedia,bothcommunityandcommercial,municipal and government communicators, wardcouncillors, provincial and local political principalsand constituency offices. Highlights of My District Today this year included special editions profiling
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direct engagement between government andcommunities through the National Imbizo FocusWeek, thepromotionof tolerance in lightof attacksonforeignnationalsexperiencedinthisperiod,YouthandWomenMonth,andtheAnnualThusongServiceCentreWeekduringPublicServiceMonth.
Additionally, during this year, through the GCIS’provincial and district footprint, around 1 505 965government information products were distributedthrough 1 691 distribution points, outreachcampaigns,communityandstakeholderliaisonvisits,Thusongmarketingactivities,Izimbizoanddistributionchampionsorpartners.Whatisparticularlyimportantaboutthisplatformisthedegreetowhichtheprovincialand district offices of theGCIS are able to localiseand/or customise products such as informationleafletsandpamphletswhichareevenproduced in-houseand thereforeareproving verycost-effective.Some of these localised products include leave-behindleafletswhichdepictimportantcontactdetailsofthespecificlocalgovernmententitiesandhowtheycanbeaccessedinaspecificcommunity.
Aseriesoftheme/sectorspecificdatabaseshavebeendeveloped ineachprovincialanddistrictoffice,andthedisseminationofgovernmentcontentthroughoutthe system takes place through an innovative newproduct“GovernmentNews”,anelectronicnewsletterwhich is customised from national content toolkitsandeithersent inbulk toalldatabasemembers,orcustomised to the most appropriate audience such asbusiness information to thebusiness, labourandSMME sectors. A total of 235 content toolkits (key messages,communication strategies, fact sheets, summaries
or media statements) in relation to government’simplementation of its mandate and the PoA, havebeen disseminated to amongst others, strategicstakeholders: Members of the Executive Council(MECs),DGs,HeadsofDepartments (HoDs),HoCs,ChiefsofStaff,MediaLiaisonOfficers(MLOs),CDWs,captains of industry, civil society, labour, provinciallegislators,mediaandpoliticalformations.
The GCIS cascades content toolkits to CDWs,largely through their district coordinators, to assistthem in becoming content champions. They alsoreceive government publications regularly, includingour flagship Vuk’uzenzele newspaper. Very specificinterventions have, however, been undertaken andcontinue to be done to ensure the communicationskills of theCDWs, as the largest fleetof local footsoldiers, are enhanced. For example, a capacity-buildingworkshop forward committees, councillorsand CDWs of Mantsopa and Letsemeng localmunicipalities in theFreeStatewasconductedwithcontent anchored around the Broadcasting DigitalMigration (BDM), local government elections andthereviewofthemunicipalcommunicationstrategy.Sucheventstakeplaceregularlycountrywide.
Around 87 communication coordination forums arein place countrywide meeting monthly or quarterly.CDWs have been integrated into the functioningof these meetings if not individually, through theirdistrictcoordinators.Throughthesetheyareabletobeintegratedintocommunicationcampaignsastheyunfoldandalsobepartofthestrategiccommunicationnetwork.
HighlightsThe Rapid Response platform has increased tobecome a space for municipalities to share bestpractices on general media management. This isanother tangible, impactful andmeasurable supporttheGCISgives to thecommunicationsystem in theprovinces.
Therehasbeenaremarkableresponsefromrespectiveprovinces with respect to communication aroundgovernmentinterventionstodroughtandwater-relatedchallengeswhereintaskteamswereestablishedandsupportedbyMINMECsandotherintergovernmentalstructures.Forexample,inMpumalanga,asymbolicprovincial Disaster Relief Programmewas launchedon24November2015.Sixtyseconds radioadvertswere carried out five times a day for four days inDecember2015andradiointerviewsledbyMECs.
Political support to the development of an effectivecommunication system at local government hasgrown in this year with more intergovernmentalforums appreciating communication at local level.The MEC for Local Government in KwaZulu-Natal has considered progress reports around theimplementation of the Back-to-Basics Strategy andtherehasbeenanextensivenumberofmayorstakingadvantageoftheradioslotsprovidedbytheGCIStocommunicateonmunicipalissues.
The Thusong programme hasmade a huge impacton the lives of ordinary South Africans throughvariouspartnershipandservice-deliverydrivessuchas the inaugural Thusong Service Centre AnnualWeekthattookplaceaspartofPublicServiceMonthin September 2015, and centred around a range of
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coordinated events and activities aimed at profilingthe services offered by the centres, successfulpartnerships underpinning centres, aswell as goodwork done by ordinary citizens in the centres andcentre communities.
Challenges
While localcommunityprotestshavemanynuancedcauses, inadequate communication of successesand challenges bymunicipalities contributes to thiscontestedlocalenvironment.
The frontline/coalface servicepresenceof theGCISofficialscontinuedtodecreasein2015/16. Subprogramme: Cluster Communication
Key achievements
BetweenApril2015andMarch2016,theGCISprovidedstrategic leadership and communication support intheplanningandimplementationofmajorgovernmentcampaigns per cluster. Annual communicationprogrammes for clusters were developed andimplemented in collaborationwith the departments.The support included conceptualising campaigns,developing communication strategies/plans,content development, information dissemination,stakeholder engagement, internal communication,andcoordinatinggovernmentcommunications.Someofthecommunicationactivitiesinclude:• Nine-Point Plan to grow the South African
economy;• BDM;• Feesmustfallcampaign;• OperationFiela;
• Resolvingtheenergychallenge;• Nationaland Internationalconferences/summits,
e.g.ForumonChina-AfricaCooperation(FOCAC),ChinaStateVisit,WorldEconomicForum(WEF)-Africa, African Union (AU) Summit, CommonWealthYouthconference;
• Themed months and national commemorativedays;
• Responsetolocalprotests;• Responsetodroughtandfloods;• Voterregistration;• ApplyNowCampaign(Khetha).
Theclusterscoordinatedeightclustermediabriefingsto inform the media, public and stakeholders ofprogress made in implementing government’s PoA(MTSF 2014-2019) covering the term of the currentadministration.
These briefings reflected on progress made inimplementing the pronouncements made duringtheSoNA.Inadditiontotheclusterbriefings,mediabriefings on campaigns and key issues were alsofacilitated. A range of communication opportunitiesweresourcedandimplementedtofurtheramplifytheachievements and good-news stories following thecluster media briefings, using various internal andexternalplatforms.
The Cluster Supervisors provided strategiccommunicationsupporttotheCabinetSpokespersonandtheDGsclusters.
Training and Development programmes forgovernment communicators unfolded well. Somegovernment communicators had an opportunityto be trained by GCIS communication training.
Induction programmes also conducted in theNorthWest, Eastern Cape and Gauteng Provinces LocalGovernment.
Challenges
Some challengesexperiencedincluded:• Sourcing content and approval of content
drafted by theGCIS fromdepartments such asparagraphs, Q&As, fact sheets, key messages,etc.remainsachallengewithsomedepartments.Thisleadstoverylatedisseminationofproductsandinformationtostakeholdersandcommunities.
• Many HoCs are unaware of Bills, policies andprogrammesthataresubmittedtoCabinet.Mostcommunicators often hear about them from theGCISforthefirsttime.
• In most cases, there is also no supportingcommunication plan, despite statements inthe Cabinet memoranda that a communicationplan exists. The GCIS raised the matter ofcommunication plans for the Bills, policies andprogrammesthroughthecommunicationclusters.ThishasalsobeenraisedbytheGCISattheDGs’Clustermeetings.
• Everymonth,departmentsarerequiredtosubmitprogress reports on the implementation of theircommunication strategies. However, some ofthemfailtosubmitthereports.
• A gap still exists with implementing post-communicationplans forprogrammes toensuregovernmentsustainsthemessage.
• Attendanceofcommunicationforumsandclustermeetingshasbeenverypoor,despitenumerousattempts by some clusters to encouragecommunicators to attend.
• A commitment is needed tohaveclustermedia
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briefings within a stipulated period or considerother communication platforms for providingupdatestothepublictoensureimpact.Thismatterhasbeenraisedthroughmeetings,communiquesandtheDGs’clusters.
• Budgets for communication campaigns andprojects remain a challenge, and at timesdepartments are not cooperatingwith the cost-sharingprincipleandbulkbuying.
• Training budget is a serious challenge to thefulfilment of the departmental communicationtrainingmandate.
Subprogramme: Media Engagement
Key achievements
During the year under review, Media Engagementsuccessfullycoordinatedcommunicationactivitiesonvariouscampaignsandprojects including theSoNAandnationaldays.Intermsofstakeholderengagement,the subprogramme organised engagements withvariousmediahouses toensure theamplificationofthe voice of government.On the international front,the subprogramme led communication coordinationfor the Southern African Development CommunityMediaAwardsandsupportedtheWEFAfricaevent,theAUSummit,FOCACandtheChinaStateVisit.
Challenges
Althoughthesubprogrammemanagedtomeetmosttargetsforthefinancialyearunderreview,HRcapacityhasremainedachallenge.
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Strategic Objectives
Programme 3: Intergovernmental Coordination and Stakeholder ManagementSubprogramme:ClusterCommunication.Strategic objective Actual Achievement 2014/15 Planned Target
2015/16Actual Achievement2015/16
Deviation from Planned Target to Actual Achievement 2015/16
Comment on deviations
Improveinterdepartmentalcoordinationbyjointplanningandsharingofmessagesacross the three spheres ofgovernmenttoensurecoherenceandalignmentofgovernmentmessages.
CompiledfourquarterlyreportsonsupporttothefunctioningofintergovernmentalCommunication system. TheInternalCommunicationPlanwasreviewedandimplemented.HeldoneGCF.
18 reports on the functioningofinterdepartmentalcommunication system produced
17reportsonthefunctioningofinterdepartmentalcommunication system produced
Targetunderachievedbyone report
One report on the functioningoftheGCFwasnot produced. The GCF was rescheduledfor13May2016duetounavailabilityofakeystakeholder.
Programme 3: Intergovernmental Coordination and Stakeholder ManagementSubprogramme:ProvincialandLocalLiaison.Strategic objective Actual Achievement
2014/15Planned Target2015/16
Actual Achievement2015/16
Deviation from Planned Target to Actual Achievement 2015/16
Comment on deviations
An informed and empowered citizenry ongovernment’spolicies,plans,programmesandachievementstoincreasepublicparticipation in government.
5 490 outreach campaignsimplementedthroughdifferentplatforms
3 486 outreach campaignsimplementedthroughdifferentplatforms
4670outreachcampaignsimplementedthroughdifferentplatforms
Targetoverachievedby1184campaigns.
Focusonjobcreation,crime,LocalGovernmentElections,SoNA,stakeholderengagementsforthepreparationsforMinisterializimbizo,supporttoThemeMonths,DigitalMigrationandOperationFiela,theeventsonThusong AnnualWeek,SoNAandtheBudgetSpeech,thedisplayofThusongServiceCentres’corporatebrandingidentity,disseminationofThusong ServiceCentreleafletsandtheuseoftheclusterapproachensuredthatmorethanoneThusong ServiceCentrewaspromotedatatime,ahighdemandofstakeholderengagementsforservice-deliveryprojectsandpost-SoNAwork.
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Programme 3: Intergovernmental Coordination and Stakeholder ManagementSubprogramme:MediaEngagement.Strategic objective Actual Achievement 2014/15 Planned Target
2015/16Actual Achievement2015/16
Deviation from Planned Target to Actual Achievement 2015/16
Comment on deviations
Implementaproactivemediaengagementsystembybuilding,maintainingandimprovingrelationswiththemediaanddrivethegovernmentcommunicationagenda.
Ministerialmeet-and-greetheldwithseniorjournalists.CoordinatedandhostedaPre-SoNAmedianetworkingsessionandaPresidentialPost-SoNACocktailbetweengovernmentcommunicators and the media
16strategicengagementswith the media
Held21engagementsbetweengovernmentofficialsandseniorjournalistsonthegovernmentPoAandpolicyissues
Targetoverachievedbyfiveengagements
ThereweretwoadditionalengagementsontheSoNAandthreeadditionalengagementsheldtoenhance the work of the unit.
Performance Indicators, targets and actual performance
Subprogramme: Clusters and Provincial and Local LiaisonStrategicobjective:Improveinterdepartmentalcoordinationbyjointplanningandsharingofmessagesacrossthethreespheresofgovernmenttoensurecoherenceandalignmentofgovernmentmessages.Objectivestatement:Toprovidereportsonthegovernmentcontentcascadedacrossthethreespheresofgovernmenttoensurecoherenceofgovernmentmessages.Performance Indicator Actual Achievement
2014/15Planned Target2015/16
Actual Achievement2015/16
Deviation from Planned Target to Actual Achievement 2015/16
Comment on deviations
Numberofreportsonsupporttothefunctioningofgovernmentcommunication system produced (provincialandlocallevel)
Compiledfourquarterlyreports on support tothefunctioningofintergovernmentalcommunication system
Four reports on support tothefunctioningofthegovernmentcommunicationsystemproduced(provincialandlocallevel).
Four reports on support to thefunctioningofthe governmentcommunica-tion system produced (provincialandlocallevel).
None None
Numberofreportsonthefunctioningofthegovernmentcommunication system produced (Nationally)
Nohistoricalinformation Eightreportsonthefunctioningofthegovernmentcommunicationsystemproduced(Nationally).
Producedeightreportsonthefunctioningofthegovernmentcommunication system (Nationally).
None None
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Numberreportsonthefunctioningoftheinternalcommunicationsystem produced
TheInternalCommunicationPlanwasreviewedandimplemented
Four reports on the functioningoftheinternalcommunication system produced.
Producedfourreportsonthefunctioningoftheinternalcommunicationsystem.
None None
Numberreportsonthefunctioningof the GCF produced
HeldoneGCF Two reports on the functioningoftheGCFproduced.
ProducedonereportononeGCFheld.Producedone concept document thefunctioningoftheGCF.
One report on thefunctioningofthe GCF was not produced.
The GCF was rescheduledfor 13 May 2016 due to unavailabilityofakeystakeholder.
Numberofreportsongovernmentcommunicationtrainingproduced
Two reports produced on monitoringofgovernmentcommunicators’training
Fourreportsongovernmentcommunicationtrainingproduced per year.
Producedfourreportsongovernmentcommunicationtraining.
None None
Subprogramme: Provincial and Local LiaisonStrategicobjective:Aninformedandempoweredcitizenryongovernment’spolicies,plans,programmesandachievementstoincreasepublicparticipationingovernment.Objectivestatement:Toimplementasustainableprogrammeofengagementwiththecitizenry.Performance Indicator
Actual Achievement 2014/15
Planned Target2015/16
Actual Achievement2015/16
Deviation from Planned Target to Actual Achievement 2015/16
Comment on deviations
Numberofdevelopmentcommunication activationsalignedtotheGCP
2238ofdevelopmentcommunication activationsalignedtotheGCP
1200developmentcommunication activationsalignedtotheGCPperyear.
1920developmentcommunication activationsalignedtotheGCP.
Targetoverachievedby720activations
Targetoverachievedduetothefocusonjobcreation,fightagainstcrime,LocalGovernmentElections,SoNAcampaigns,stakeholderengagementsforthepreparationsforMinisterial izimbizo, support to ThemeMonths,DigitalMigrationandOperation Fiela.
NumberofmarketingeventsforThusongprogrammeheld
746marketingeventsoftheThusongProgrammewere done
486marketingeventsforThusongprogrammeheldperyear.
580marketingeventsforThusongprogrammeweredone.
Targetoverachievedby94events.
AnoverachievementwasduetotheeventsonThusongAnnualWeek,SoNAandtheBudgetSpeech,thedisplayofThusongServiceCentrescorporatebrandingidentity,disseminationofThusongServiceCentreleafletsandtheuseoftheClusterapproachensuredthatmorethanoneThusongServiceCentrewaspromotedatatime.
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Numberofcommunity and stakeholderliaisonvisitsundertaken
2 506 community and stakeholderliaisonvisitswere done
1 800 community andstakeholderliaisonvisitsundertaken per year.
2170communityandstakeholderliaisonvisitsundertaken.
Targetoverachievedby370.
TargetoverachievedduetotheplanningmeetingsforDevelopmentCommunicationactivations,izimbizo andahighdemandofstakeholderengagementsforservice-deliveryprojectsandpost-SoNAwork.
Numberofreportson izimbizoeventsheld
CompiledaconsolidatedreportonthenumberofPPP/izimbizoeventsheld.Atotalof326eventsweresupported
Four reports on the numberof izimbizo eventsheldperyear.
Compiledfourreports on 326 izimbizoeventsheld.
None None
NumberofelectronicMy District Today newsletterspublished
Published47electronicMy District Today newsletters
44electronicMy District Today newsletterspublishedperyear.
Published48electronicMy District Todaynewsletters.
Targetoverachievedbyfournewsletters.
AdditionalnewsletterswereissuedtorespondtochallengesinwatersupplyandStudentsprotests,attacksonforeignnationals.AspecialeditionwasissuedouttoreinforcecommunicationonMandelaMonth.
Subprogramme: Media EngagementStrategicobjective:Implementaproactivemediaengagementsystembybuilding,maintainingandimprovingrelationswiththemediaanddrivethecommunicationagenda.Objectivestatement:Holdengagementswiththemediatoimproverelationsanddrivethecommunicationagenda.Performance Indicator
Actual Achievement 2014/15
Planned Target2015/16
Actual Achievement2015/16
Deviation from Planned Target to Actual Achievement 2015/16
Comment on deviations
NumberofengagementsbetweengovernmentofficialsandseniorjournalistsonthegovernmentPoAandpolicyissuesheld
Ministerialmeet-and-greetheldwithseniorjournalists.Coordinated and hosted aPre-SoNAMediaNetworkingsessionandaPresidentialPost-SoNACocktailbetweengovernmentcommunicators and the media
16engagementsbetweengovernmentofficialsandseniorjournalistsonthegovernmentPoAandpolicyissuesheldperyear.
Held21engagementsbetweengovernmentofficialsandseniorjournalistsonthegovernmentPoAandpolicyissues.
Targetoverachievedbyfiveengagements.
ThereweretwoadditionalengagementsontheSoNAandthreeadditionalengagementsheldto enhance the work of the unit.
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Numberonpost-Cabinetmediabriefingsand/orstatements issued afterordinaryCabinetmeeting
Post-Cabinetmediabriefingsand/orstatementsissued after ordinary Cabinetmeetings
18post-Cabinetmediabriefingsand/or statements issued afterordinaryCabinetmeetingperyear.
18post-Cabinetmediabriefingsand/orstatements issued after ordinaryCabinetmeeting.
None None
NumberofbiweeklyRapid Response reports for the Minister produced(excludingDecemberandJanuary)
ProducedbiweeklyRapidResponse reports for theMinister
BiweeklyRapidResponse reports produced for the Minister(excludingDecemberandJanuary).
Produced23biweeklyRapid Response reports fortheMinister(excludingDecemberandJanuary).22biweeklyRapidResponse reports were shared with the Minister.
OnebiweeklyRapidResponse report was producedbutnotshared with the Minister. One report was not produced.
One report was not produced due to atargetsettingerror.MancodidnottakeplacetoprocessanotherreportforsharingwiththeMinister.ItwasonlysubmittedtotheDeputyDG:IntergovernmentalCoordinationandStakeholderManagement.
Strategy to overcome areas of underperformance
MancoandtheARCdiscussedandapprovedquarterlyperformancereportsbeforethequarterlyreportsweresubmittedtoNationalTreasuryandtheExecutiveAuthorityasalegislativerequirement.Non-achieved,delayedorpartiallyachievedtargetsfromthepreviousquarterswereupdatedbyimplementingcorrectiveactionplansandreportedon.
Changes to planned targetsTherewerenochangesontheplannedtargetsfortheyearunderreview.
Linking performance with budgets
Subprogramme expenditure
Subprogramme Name
2015/16 2014/15Final
AppropriationActual
Expenditure(Over)/Under Expenditure
FinalAppropriation
ActualExpenditure
(Over)/Under Expenditure
R’000 R’000 R’000 R’000 R’000 R’0003.1 Programme Management for Intergovernmental
Coordination and Stakeholder Management2 856 2 856 - 2 659 2 659 -
3.2 Provincial and Local Liaison 68 045 68 043 2 70415 70412 3
3.3 Media Engagement 13 198 13 200 (2) 12 845 12 843 2
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3.4 Cluster Supervision (Human Development, SocialProtection and Governance and Administration
5 482 5 482 - 4 562 4 561 1
3.5 Cluster Supervision (Economic and Infrastructure,Justice and International)
3 886 3 886 - 3788 3788 -
3.6 Media Development and Diversity Agency - - - 21 815 21 815 -
Total 93 467 93 467 - 116 084 116 078 6
TRANSFER PAYMENTSTransfer payments to public entities
Name of Public Entity Services rendered by the public entity
Amount transferred to the public entity
Amount spent by the public entity Achievements of the public entity
SouthAfricanBroadcastingCorporation (SABC)
Televisionlicencefees R56 000 Notapplicable Notapplicable
TelevisionlicencefeeswerepaidtotheSABCinaccordancewithlegislationfortheperiod1April2015to31March2016.MonitoringsystemsareinplacetodeterminethecostandtimingofpaymentstotheSABC.
Transfer payments to all organisations other than public entities
OthertransferpaymentstoHouseholdsfortheperiod1April2015to31March2016,compriseof:
Name of transferee
Type of organisation
Purpose for which the funds were used
Did the dept. comply with s 38 (1) (j) of the PFMA
Amount transferred (R’000)
Amount spent by the entity
Reasons for the funds unspent by the entity
Households Notapplicable Leavegratificationduetotheretirementofofficials
Notapplicable R529 000 Notapplicable Notapplicable
Households Notapplicable Leavegratificationduetothedeathofoneofficial
Notapplicable R52 000 Notapplicable Notapplicable
Households Notapplicable Leavediscounting Notapplicable R382 000 Notapplicable Notapplicable
CONDITIONAL GRANTSNotapplicable.
DONOR FUNDSNotapplicable
CAPITAL INVESTMENTNotapplicable.
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PART C:GOVERNANCE
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1. INTRODUCTIONGCIS ANNUAL REPORT
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AsrequiredbythePFMAof1999,theGCISmaintainsaneffective,efficientandtransparentinternalcontrolsystem toensureproperuseoffinancialandotherresources within the Accounting Officer’s area ofresponsibility.
TheGCISiscommittedtothephilosophyofeffectiveriskmanagementasacoremanagerialcapability.Itis ourpolicy that, to fulfil thepublic’sperformanceexpectations and our strategic objectives as anorganisation,wemustpursueopportunitiesinvolvingsomedegreeofrisk.
Our policy gives full and due consideration to thebalanceofriskandreward,asfarasitispracticallypossible to optimise the rewards gained from ouractivities.
To this extent, theBatho Pele principlesandCodeofConductforthePublicServicearecentralethicalstandards upon which decisions are made in pursuit oftheorganisation’soverarchingmandate.
2. RISK MANAGEMENT
It is the policy of the GCIS to adopt a commonapproachtomanagement.ThisapproachinvolvesaclearlystipulatedstrategydefiningtherisksthattheGCIS is exposed to.
TheorganisationhasanapprovedRiskManagementFrameworkwhichdrivesmanagement’sidentification,assessment,evaluationandtheimplementationofriskmanagement. The organisation undertakes annual
risk assessments and develops mitigation plans.Risks thatwere ratedabove15ormitigationplansthat were monitored are reported to managementandARCsquarterly.
Due to the small sizeof thedepartment, theGCIShasadulycombined IARCandanARCchairedbyanindependentchairperson.TheRiskManagementUnitreportstothesestructures,includingtheGCISManco. The ARC advises the Risk ManagementUnit constantly, and provides assurance on riskmanagementandfraudandcorruptionprevention.
Auditreportsareusedregularlytoidentifyemergingrisksthatareaddedtotheriskregister,asandwhenidentified,andapprovedbyMancoandtheARCforimplementation.
3. FRAUD AND CORRUPTION
TheGCIS riskmanagement policy and philosophyalsofocusesonfraudpreventionasacornerstoneforpreventingfraudandcorruptionintheorganisation.The department has a fraud prevention policyand strategy that guide the implementation of thefunction.
To implement fraudprevention, theGCISdevelopsand implements an internal communications planaimed at preventing the occurrence of fraud andcorruptionincidents–reachingallstaff.
During the financial year under review, the RiskManagement Unit published fraud prevention
messagesusing internal communicationsmediumsof communication. It developed and disseminatedposters, a brochure and a newsletter to createawareness on fraud and corruption. Throughthese interventions, the use of the Public ServiceNationalAnti-CorruptionHotline0800701701wasencouraged.
The annual risk register comprises fraud risks andthese are tracked and monitored and reported to MancoandtheARCquarterly.
The following functional areashavebeen identifiedas areas that might be susceptible to fraud andcorruption:• HR on leave management and other HR
practices;• Financeontravelclaimsandpettycash;• SCMonprocurementandassetmanagement;• CSAonmediabulkbuyingtransactions.
The above-identified sections, together with theInternal Audit, through its work, identify acts orincidents of fraud. There were no fraud and corruption incidentsdetectedduringthefinancialyear.
4. MINIMISING CONFLICT OF INTEREST
In compliance with Public Service Regulationsand the DPSA request, all senior managers havedisclosedtheirfinancialinterestsfor2014/15online.Thedepartmenthasalsoextendedtherequirementtodisclosefinancialinterestsannuallytoemployees
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on salary levels 12 and below, and these disclosures are analysed. All panelmembers of recruitment interviews declared their interests to ensure that therewasnoconflictofinterestwhenmakingrecruitmentdecisions.
5. CODE OF CONDUCT
Topromoteandmaintainahighstandardofprofessionalethicsinthedepartment,employeesareexpectedtoadheretotheCodeofConductforthePublicService.Thecode is from time to timecirculated toall staffmembersand isalsoeasilyaccessible from the intranet.Newemployeesare inductedon thecodeandanexplanatorymanualhasbeencirculatedamongexistingemployees.“ContraveninganyprescribedCodeofConductforthePublicService”islistedasoneoftheactsofmisconduct in thedepartmentalDisciplinaryCodeandProcedure.Thiscodehasacleardisciplinaryprocessbasedontheseriousnessofthecontravention.
6. HEALTH SAFETY AND ENVIRONMENTAL ISSUES
The department has a health and safety programme in place. The Acting DGappointed the Occupational Health and Safety (OHS) Committee in writing forthe2015/16financialyearandsomeoftheirdutiesincludeOHSinspectionsandconductingevacuationdrills.
7. PORTFOLIO COMMITTEES
The GCIS was invited and attended the following Portfolio Committee onCommunicationsmeetings:
7.1 21 April 2015:PresentationoftheGCIS2016/19APP.7.2 18 August 2015:Presentationofthefirst,secondandthird2014/15 performancequarterlyreportstothePortfolioCommitteeon Communications.7.3 20 October 2015:PresentationoftheGCIS2014/15AnnualReport.
8. STANDING COMMITTEE ON PUBLIC ACCOUNTS (SCOPA) RESOLUTIONS
8.1 ThedepartmentdidnotappearbeforeSCOPA.
9. PRIOR MODIFICATIONS TO AUDIT REPORTS
Natureofqualification,disclaimer,adverseopinionandmattersof non-compliance
Financialyearinwhichitfirstarose
Progressmadeinclearing/resolvingthe matter
None. None. None.
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10. INTERNAL CONTROL UNIT Work performed by the internal control units:
Subprogramme: Strategic Planning and Programme Management
The subprogramme facilitated the review andtablingof the2016-2019APP toParliamentduringthe reporting period. It compiled four quarterlyperformancereportsandsubmittedthefirst,secondandthethird2014/15quarterlyperformancereportsto the Portfolio Committee on Communications.Fourquarterlyreportswereapprovedandsubmittedto oversight bodies and the Executive Authorityas required by regulations. The subprogrammefacilitated the development of the 2014/15 AnnualReport which was tabled in September 2015 as alegislative requirement.Thedepartmentachievedaclean-auditopiniononperformanceinformation.
During the reporting period, the subprogrammereviewed the Risk Management Framework,convened the quarterly BCM Steering Committeemeetings and compiled progress reports againstthe business continuity contingency plans forapprovalbyManco.Italsocompiledandsubmittedanalysis reports and dashboards on organisationalperformanceandriskmanagementmitigationplans.The Risk Management Unit published newslettersandpostersonthepreventionoffraudandcorruption,as part of communication and to create awareness acrosstheorganisation.
Subprogramme: Information Management and Technology
The subprogramme maintained and ensured theavailability of the WAN and Internet systems andservicestogetherwithSITAaswellasmaintainedandsupported in-house systems and infrastructure with internalresources.Endoflifetechnologyrefreshmentprojectswere completed for the infrastructure andsystemsfortheGCISenterprisecontentmanagementsystem. Annual enterprise licence renewals werealsocompletedfortheelectronicofficeandsecurityenvironments.
Subprogramme: Human Resources
The department has maintained a vacancy rateof less than 10% throughout the year. Employeeswith disabilities made up 2% of the departmentalstaff complement. Implemented a departmentalHRPand98.2%ofdepartmentalstaffperformanceagreements signed within legislated timeframe.Performance assessments moderation wasconcluded and incentives rewarded. The WSPand HRD Implementation plan were approved andimplemented in line with the relevant legislativeframework, this included theawardingofbursariestointernalemployees.
The department continued to offer 24/7/365counselling services to employees and theirimmediate family members. Participation in healthscreenings,includingTBandHCT,hasincreasedinthedepartment.ThedepartmentimplementedyouthdevelopmentprogrammesintermsofinternshipandTVET programmes. Implementation of reasonableaccommodationforemployeeswithdisabilitiesandgender mainstreaming done in line with legislativeframework.
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11. INTERNAL AUDIT AND AUDIT COMMITTEES
A. Key activities and objectives of the internal audita. The purpose of the Internal Audit Activity (IAA) is to provide an
independent, objective assurance and consulting services designedtoaddvalueandimprovetheorganisation’soperations.
b. ThescopeofworkoftheIAAistodeterminewhethertheorganisation’snetwork of risk management, control, and governance processes,as designed and represented by management, is adequate andfunctioninginamannertoensureamongstothersthat:i. Risksareappropriatelyidentifiedandmanaged;ii. Significant financial, managerial and operating information is
accurate,reliableandtimely;iii. Resources are acquired economically, used efficiently, and
adequatelyprotected;andiv. Programs,plansandobjectivesareachieved.
B. Summary of audit work done
Output 2015/16 Actual Output
QuarterlyPerformanceInformationQ4and AnnualReport2014/15
Achieved
InterimFinancialStatementsQ1,Q2andQ3 AchievedQuarterlyPerformanceInformationreviewsQ1, Q2 and Q3
Achieved
Procurementandpayments AchievedHR AchievedOperations audits achievedAssetmanagement AchievedFollow-upaudits AchievedICTaudits(includingTransversalsystems) Achieved
C. Key activities and objectives of the audit committeea. The ARC in fulfilling its oversight responsibilities to the GCIS on
governance,riskmanagement,thesystemofinternalcontrol,andtheauditprocess,reviewsandmakerecommendationsregarding:ii. theeffectivenessoftheinternalcontrolsystems;iii. theeffectivenessoftheinternalauditfunction;iv. theriskareasoftheinstitution’soperationstobecoveredinthe
scopeofinternalandexternalaudits;v. theadequacy,reliabilityandaccuracyofthefinancialinformation
providedtomanagementandotherusersofsuchinformation;vi. any accounting and auditing concerns identified as a result of
internalandexternalaudits;vii. the institution’scompliancewith legalandregulatoryprovisions;
andviii.theactivitiesoftheinternalauditfunction,includingitsannualwork
programme,coordinationwith theexternal auditors, the reportsofsignificantinvestigationsandtheresponsesofmanagementtospecificrecommendations.
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Attendance of audit committee meetings by audit committee members
Thetablebelowdisclosesrelevantinformationontheauditcommitteemembers:
Name Qualifications Internal or external
If internal, position in the department
Date appointed Date resigned No. of meetings attended
MsSMachaba • Chartered Accountant (SA)• CertificateinTheoryofAccounting(CTA)• CertificationinRiskManagementAssurance
(CRMA)• CertificationinControlSelf-Assessment• CertificationinQualityAssuranceReview• HonoursBachelorofCommerceinAccounting• PostgraduateDiplomainAuditing• BachelorofCommerce• PostgraduateDiplomainEducation
External 1 March 2012 4/4
MsSNekhondela • HonoursBachelorofCommerceinBusinessManagement
• BachelorofCommerce• CentralBankingDiploma
External 1 March 2012 4/4
Tendani Mutshutshu • Chartered Accountant (SA)• MasterofCommerce(FinancialManagement)• AccountingProfessionalTraining(APT)• BachelorofCommerce,Hons(CTA)• BachelorofCommerce(Accounting)
External 1November2015 2/4
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12. AUDIT COMMITTEE REPORT
Wearepleasedtopresentourreportforthefinancialyearended31March2016.
Audit Committee responsibility
TheAuditCommitteereportsthatithascompliedwithitsresponsibilitiesarisingfromSection 38(1) (a) (ii) of thePFMAof 1999andTreasuryRegulation 3.1.13.TheAuditCommitteealsoreportsthatithasadoptedappropriateformaltermsofreferenceasitsAuditCommitteeCharter,hasregulateditsaffairsincompliancewiththischarterandhasdischargedallitsresponsibilitiesascontainedtherein.
The effectiveness of Internal Control
Our review of the findings of the Internal Auditwork,whichwas based on theriskassessmentsconductedinthedepartment,revealedcertainweaknessesthatwere then raised with the department.
Thefollowinginternalauditworkwascompletedduringtheyearunderreview:i. QuarterlyPerformanceInformationQ4andAnnualReport2014/15;ii. InterimFinancialStatementsQ1,Q2andQ32015/16;iii. QuarterlyPerformanceInformationreviewsQ1,Q2andQ32015/16;iv. ProcurementandPayments;v. HR;vi. Operationsaudits;vii. Assetmanagement;viii.Follow-upaudits;ix. ICTaudits(includingtransversalsystems).
Thefollowingwereareasofconcern:
Output 2015/16 Areas of concern
QuarterlyPerformanceInformation Q4 and AnnualReport2014/15
Completeness,accuracyandrelevanceofsomeportfolioofevidenceagainstsettargets.QuarterlyreportsachievementsnotagreeingwithAnnualReport
Interimfinancialstatements
Misstatementsofcommitmentsandaccruals
QuarterlyPerformanceInformationreviews
Completeness,accuracyandrelevanceofsomeportfolioofevidenceagainstsettargets.Effectivenessofthecatch-upplans.
Procurementandpayments
Compliancewith30dayspaymentprescript.Partiallyeffectivelogisticsmanagement
HR Jobprofilesandperformanceagreements.Leavemanagement.
Operations audits DocumentflowmanagementRecordsmanagementsEffectivemonitoringandreviews
Assetmanagement Movements(includingtransfers)ofassetsAccuracy(includingbarcoding)oftheassetregisterDisposalmanagement
Follow-upaudits Someauditrecommendationsnotimplementedperagreedtimelines
ICTaudits(includingtransversalsystems)
Effectivemanagementofsystemadministrators’anduseraccountsactivities,includingtimelyimplementationofrecommendationsfromassuranceproviders.
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In-Year Management and Monthly/Quarterly Report
The department has been reporting monthly andquarterly to National Treasury as required by thePFMAof1999.
Evaluation of Financial Statements
We have reviewed the AFS prepared by thedepartment.
Auditor-General’s Report
Wehave reviewedmanagement responsesand theimplementation plan for audit issues raised by theAGSAintheyearunderreviewandwearesatisfiedwiththeefficacyoftheinterventionplans.TheAuditCommittee will monitor the implementation of theintervention plans to ensure improvement in thesystemofgovernance,riskmanagementandcontrol.
TheAGSAwasindependentthroughoutthefinancialyearunderreview,andtheAuditCommitteemetwiththe AGSA to ensure that there are no unresolvedissues.
The Audit Committee concurs and accepts the conclusionsoftheAGSAontheAFSandPerformanceInformation is of the opinion that the audited AFS andPerformanceInformationbeacceptedandreadtogetherwiththereportoftheAGSA.
_________________MsShirleyMachaba,CA(SA)Chairperson of the Audit CommitteeGovernmentCommunicationandInformationSystem (GCIS)Date:29July2016
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PART D:HUMAN RESOURCE MANAGEMENT
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1. INTRODUCTIONGCIS ANNUAL REPORT
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1.1. Thedepartment’sHumanResourceManagementandDevelopmentapproachhastocomplywiththeConstitutionoftheRepublicofSouthAfricaof1996;PublicServiceActof1994asamended;Public Service Regulations, 2001 as amended;LabourRelationsAct,1995 (Act66of1995)asamended; Basic Conditions of Employment,1997 (Act75of1997);SkillsDevelopmentAct,1998(Act97of1998);SkillsDevelopmentLeviesAct,1999 (Act9of1999);OccupationalHealthandSafetyAct,1993(Act85of1993);NationalSkillsDevelopmentStrategy, and thecollectiveagreements signed in the Public ServiceCoordinating Bargaining Council (PSCBC) andGeneral Public Service Sectoral BargainingCouncil.
2. OVERVIEW OF HUMAN RESOURCES
2.1 Duringtheyearunderreview,thedepartmentsetitselfthefollowingHRpriorities:• Implementtrainingprogrammesinlinewith
theGCISstrategictrainingpriorities,ascontainedintheWSPandimplementationoftheHRDPlan.
• ImplementtherevieweddepartmentalHRStrategy/HRP/EEPlan.
• Continuouslypromotesoundemployeerelationsandlabourpeace.
• Enhanceperformancemanagementbymakingclear-linksbetweenindividualandorganisationalperformance,andcreateuniformstandardsagainstwhichperformancewillbeevaluatedinvariousunitsandsimilaroccupations.
• Capacitatemanagerstomeasuretheimpactoftraininganddevelopment.
• Implementyouthdevelopmentprogrammes,internships,workintegratedlearning,youthbursaryschemetargetingyouthwithdisabilities.
• Implementastructuredcoachingandmentoringprogrammeandmanagementofdevelopmentprogrammes,includingexecutivecoaching.
• Implementinductionthroughe-learning.• Proactivewellnessprogrammefocusing
ontheemployeesandimmediatefamilymembers.
• ContinueimplementationofHCT.• Implementdiversity,gendermainstreaming
anddisabilitymanagement.
2.2 The department reviewed its HR policies.Employees with disabilities made up 2% ofthe departmental staff complement. Targetedrecruitment was implemented to ensure thatthe departmental employment equity targetsare addressed. The departmental HRP wasimplemented and the implementation reportsubmittedtotheDPSA.
2.3 Overandabovetheaforementionedpriorities,theunithadtoprovidecontinuousHRsupporttothenewlycreatedDoC.
2.4 The moderation process of performance agreements was undertaken to ensure thatclear linksbetween individual andorganisationalperformanceweremade,anduniformstandardsagainstwhichperformancewouldbeevaluatedinvariousunitsandsimilaroccupationscreated.
2.5 WiththedevelopmentoftheHRDImplementationPlan and theWSP, the focus was again on thedevelopment of leadership and/or managerialcompetencies in all levels of management.The Emerging and Advanced ManagementDevelopment programmes were implemented,targeting emerging and middle managers.Executive, business and life coaching wasimplementedtodevelopseniormanagers.
2.6 Bursariesareawarded to internal staffmembersannually and six bursary holders successfullycompleted their studies. One received a PhDdegree and the other was awarded a Master’sdegree.
2.7Thedepartmentcontinuedtoimplementemployeewellness, gendermainstreaming and reasonableaccommodation for employees with disabilities.Thedepartmentalwellnesscentrewasfullyusedfor health screening, rehabilitation sessions foremployeeswithdisabilities and sickbay forbothfemaleandmaleemployeeswhentheywereill.
2.8 The department continued to implement healthandwellness programmes to encourage healthylifestyles.E-care,theonlinewellnessservice,wasmadeavailabletoallstaffmembers.
2.9 24/7/365counsellingservicesweremadeavailableto all employees and their immediate familymembers. Educational programmes on HIV andAIDS,andotherchronicillnessescontinuetotakeplace. The department institutionalised sports.Staff members in the department participatedin the following sporting codes: soccer, yoga,aerobicsandfunwalks/runs.
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3. HUMAN RESOURCES OVERSIGHT STATISTICS
Table3.1.1Personnelexpenditurebyprogrammefortheperiod1April2015to31March2016
Programme Total expenditure (R’000)
Personnel expenditure (R’000)
Training expenditure(R’000)
Professional and special services expenditure (R’000)
Personnel expenditure as a % of total expenditure
Average personnel cost per employee (R’000)
1. Administration 144 920 59 506 383 108 41.1 1382. ContentProcessingand
Dissemination74945 45 292 363 2 238 60.4 105
3. IntergovernmentalCoordinationandStakeholderManagement
93467 75565 43 3 80.8 175
4. CommunicationServiceAgency 51 909 25 098 38 - 48.3 58Total 365 241 202 461 827 2 349 55.4 470
2.10 In addition to the aboveachievements, the departmentfacedthefollowingchallenges:
• The 30 posts transferred to the DOC in the 2014/15 financial year added tothe already existing challenge of GCISoperatingwithinsufficientstaff.
• The personnel suitability checksconducted by the State SecurityAgencyandSouthAfricanQualificationsAuthoritynegativelyimpactonthepaceoffillingvacantposts.
• Due to budget cuts, training wassuspended during the latter part ofthe financial year and only 50% ofthe projected employees who weresupposedtoattendtrainingaccordingtotheWSPattendedtraining.
• Budgetcutshadasignificantimpactonthe implementation of other wellnessand reasonable accommodationprogrammes.
ThefutureHRPsareasfollows:• Review and implement the departmental HRP
andEEPlan;• Continuously implement and enhance the
employee performancemanagement system inthedepartment;
• Continuouslypromotesoundemployeerelationsandlabourpeace;
• Provide continuous HR support to the newlycreatedDoC;
• Implement trainingprogrammes in linewith theWSPandtheHRDImplementationPlan;
• Continuously implement structured coachingandmentoring;
• Proactive wellness programme for employeesandtheirimmediatefamilymembers;
• Continuously implement reasonableaccommodationforemployeeswithdisabilities;
• Implement gender mainstreaming and job-accessplans;
• Intensify education on HIV and AIDS and other chronicillnesses.
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Table3.1.2Personnelcostsbysalarybandfortheperiod1April2015to31March2016.
Salary band Personnel expenditure (R’000) % of total personnel cost No. of employees Average personnel cost per employee (R’000)
Lowerskilled(levels1-2) 1 - - -Skilled(levels3-5) 5 456 2.7 32 171Highlyskilledproduction(levels6-8) 39 835 19.7 133 300Highlyskilledsupervision(levels9-12) 96 585 47.7 195 510SeniorandTopmanagement(levels13-16) 48779 24.1 44 1 109Contract(levels3-5) 331 0.2 2 166Contract(levels6-8) 5741 2.8 20 287Contract(levels9-12) 2 368 1.2 4 592Contract(levels13-16) 1 958 1.0 1 1 958Periodicalremuneration 1407 0.7 269 22Total 202 461 100 700 300
Table3.1.3Salaries,Overtime,Homeowner’sAllowanceandMedicalAidbyprogrammefortheperiod1April2015to31March2016.
Programme Salaries Overtime Homeowner’s Allowance Medical Aid
Amount (R’000
Salaries as a % of personnel costs
Amount (R’000)
Overtime as a % of personnel costs
Amount (R’000)
HOA as a % of personnel costs
Amount (R’000)
Medical aid as a % of personnel costs
1. Administration 46 393 78.0 723 1.2 1 285 2.2 2157 3.62. ContentProcessingand
Dissemination35 680 78.8 813 1.8 892 2.0 1 239 2.7
3. IntergovernmentalCoordinationandStakeholderManagement
55070 72.9 312 0.4 1773 2.3 2 908 3.8
4. CommunicationServiceAgency 18897 75.3 591 2.4 434 1.7 732 2.9Total 156 040 75.9 2 439 1.2 4 385 2.1 7 036 3.4
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Table3.1.3Salaries,Overtime,Homeowner’sAllowanceandMedicalAidbyprogrammefortheperiod1April2015to31March2016.
Programme Salaries Overtime Homeowner’s Allowance Medical Aid
Amount (R’000
Salaries as a % of personnel costs
Amount (R’000)
Overtime as a % of personnel costs
Amount (R’000)
HOA as a % of personnel costs
Amount (R’000)
Medical aid as a % of personnel costs
Lowerskilled(levels1-2) 0 0 1 100 0 0 0 0Skilled(levels3-5) 3 600 65.9 45 0.8 397 7.3 452 452Highlyskilledproduction(levels6-8) 28 423 69.8 1 011 2.5 1 640 4 1 863 1 863Highlyskilledsupervision(levels9-12) 73290618 72.8 1197 1.4 1 523 1.5 3897 2579SeniorandTopmanagement(levels13-16)
39471 78.3 0 0 820 1.6 790 790
Contract(levels3-5) 310 93.7 10 3 2 0.6 1 1 Contract(levels6-8) 5 522 96 173 3 3 0.1 0 0Contract(levels9-12) 2 196 92.3 2 0.1 0 0 0 0Contract(levels13-16) 1 821 93 0 0 0 0 33 33PeriodicalRemuneration 1407 9.4 0 0 0 0 0 0Total 156 040 72.7 2 439 1.2 4 385 2.1 7 036 5 718
3.2 Employment and vacanciesThetablesinthissectionsummarisethepositionregardingemploymentandvacancies.Table3.2.1Employmentandvacanciesbyprogrammeasat31March2016.
Programme Number of posts on approved establishment
Number of posts filled Vacancy rate Number of employees additional to the establishment
Administration 146 128 12.3 16CP&D 92 85 7.7 4IC&SM 178 164 7.9 2CSA 57 54 5.3 5Total 473 431 8.9 27
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Table3.2.2Employmentandvacanciesbysalarybandasat31March2016.
Salary band Number of posts on approved establishment
Number of posts filled Vacancy Rate Number of employees additional to the establishment
Lowerskilled(levels1-2)Skilled(levels3-5) 36 34 5.9 2Highlyskilledproduction(levels6-8) 171 153 11.9 20Highlyskilledsupervision(levels9-12) 214 199 7.2 4Seniormanagement(levels13-16) 52 45 13.7 1Total 473 431 8.9 27
Table3.2.3Employmentandvacanciesbycriticaloccupationsasat31March2016.
Critical occupation Number of posts on approved establishment
Number of posts filled
Vacancy rate Number of employees additional to the establishment
Administrativerelated–Permanent 6 6 0 1Cleanersinofficesworkshopshospitalsetc.–Permanent 5 5 0 0Clientinformclerks(switchboardreceiptinformclerks)–Permanent 3 2 33.3 0Communicationandinformationrelated–Permanent 176 165 6.3 3Communicationandinformationrelated–Temporary 1 1 0 0Financeandeconomicsrelated–Permanent 9 9 0 0Financialandrelatedprofessionals–Permanent 11 9 18.2 1Financialclerksandcreditcontrollers–Permanent 5 4 20 1Foodservicesaidsandwaiters–Permanent 7 7 0 0HRandorganisationdevelopmentandrelatedprofessionals–Permanent 6 5 16.7 1HRclerks–Permanent 5 5 0 0HRrelated–Permanent 6 4 33.3 0
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Languagepractitionersinterpretersandothercommunicators–Permanent 46 44 4.3 4Librarymailandrelatedclerks–Permanent 3 3 0 0Lightvehicledrivers–Permanent 2 2 0 0Logisticalsupportpersonnel–Permanent 2 2 0 0Material-recordingandtransportclerks–Permanent 13 10 23.1 0Messengersportersanddeliverers–Permanent 6 6 0 0Otheradministratorsandrelatedclerksandorganisers–Permanent 23 20 13 2Otheradministrativepolicyandrelatedofficers–Permanent 3 2 33.3 0OtherITpersonnel–Permanent 15 14 6.7 2Printingandrelatedmachineoperators–Permanent 1 1 0 0Secretariesandotherkeyboardoperatingclerks–Permanent 63 57 9.5 10Securityofficers–Permanent 2 2 0 0Seniormanagers–Permanent 49 42 14.3 1Tradelabourers–Permanent 5 4 20 1Total 473 431 8.9 27
3.3 Filling of SMS postsThetablesinthissectionprovideinformationonemploymentandvacanciesasitrelatestomembersoftheSMSbysalarylevel.ItalsoprovidesinformationonadvertisingandfillingofSMSposts,reasonsfornotcomplyingwithprescribedtimeframesanddisciplinarystepstaken.Table3.3.1InformationonSMSpostsasat31March2016.
SMS level Total number of funded SMS posts
Total number of SMS posts filled
% of SMS posts filled Total number of SMS posts vacant
% of SMS posts vacant
DG/HoD 1 0 0 1 100Salarylevel16 0 0 0 0 0Salarylevel15 3 3 100 0 0Salarylevel14 13 12 92 1 8Salarylevel13 36 31 86 5 14Total 53 46 85 7 13
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Table3.3.2InformationonSMSpostsasat30September2015.
SMS level Total number of funded SMS posts
Total number of SMS posts filled
% of SMS posts filled Total number of SMS posts vacant
% of SMS posts vacant
DG/HoD 1 0 0 1 100Salarylevel16 0 0 0 0 0Salarylevel15 3 3 100 0 0Salarylevel14 13 12 92 1 8Salarylevel13 36 31 86 5 14Total 53 46 85 7 13
Table3.3.3AdvertisingandfillingofSMSpostsfortheperiod1April2015to31March2016.
SMS level Advertising Filling of postsNumber of vacancies per level advertised in six months of becoming vacant
Number of vacancies per level filled in six months of becoming vacant
Number of vacancies per level not filled in six months but filled in 12 months
DG/HoD 1 0 0Salarylevel16 0 0 0Salarylevel15 0 0 0Salarylevel14 1 0 1Salarylevel13 2 0 1Total 4 0 2
Table3.3.4ReasonsfornothavingcompliedwiththefillingoffundedvacantSMSposts–Advertisedwithinsixmonthsandfilledwithin12monthsafterbecomingvacantfortheperiod1April2015to31March2016.
Reasons for vacancies not advertised within six monthsDG/HoD
Reasons for vacancies not filled within 12 monthsDG: GCIS – The post could not be filled due to insufficient pool of candidatesDirector: Marketing and Distribution – Moratorium on filling of posts
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Table3.3.5DisciplinarystepstakenfornotcomplyingwiththeprescribedtimeframesforfillingSMSpostswithin12monthsfortheperiod1April2015to31March2016
Reasons for vacancies not advertised within six months
Reasons for vacancies not advertised within six months
3.4 Job evaluationThefollowingtablesummarisesthenumberofjobsthatwereevaluatedduringtheyearunderreview.Thetablealsoprovidesstatisticsonthenumberofpoststhatwereupgradedordowngraded.
Table3.4.1Jobevaluationbysalarybandfortheperiod1April2015to31March2016.
Salary band Number of posts on approved establishment
Number of jobs evaluated
% of posts evaluated by salary bands
Posts upgraded Posts downgradedNumber % of posts
evaluatedNumber % of posts
evaluatedLowerskilled(levels1-2) 0 0 0 0 0 0 0Skilled(levels3-5) 0 0 0 0 0 0 0Highlyskilledproduction(levels6-8) 0 0 0 0 0 0 0Highlyskilledsupervision(levels9-12) 0 0 0 0 0 0 0SMS Band A 0 0 0 0 0 0 0SMS Band B 0 0 0 0 0 0 0SMS Band C 0 0 0 0 0 0 0SMS Band D 0 0 0 0 0 0 0Total 0 0 0 0 0 0 0
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Thefollowingtableprovidesasummaryofthenumberofemployeeswhosepositionswereupgradedduetotheirpostbeingupgraded.Thenumberofemployeesmightdifferfromthenumberofpostsupgradedsincenotallemployeesareautomaticallyabsorbedintothenewpostsandsomeofthepostsupgradedcouldalsobevacant.
Table3.4.2Profileofemployeeswhosepositionswereupgradedduetotheirpostsbeingupgradedfortheperiod1April2015to31March2016.
Gender African Asian Coloured White TotalFemale 0 0 0 0 0Male 0 0 0 0 0Total 0 0 0 0 0
Employees with a disability 0
Thefollowingtablesummarisesthenumberofcaseswhereremunerationbandsexceededthegradedeterminedbyjobevaluation.Reasonsforthedeviationareprovidedin each case.
Table3.4.3Employeeswithsalarylevelshigherthanthosedeterminedbyjobevaluationbyoccupationfortheperiod1April2015to31March2016.
Occupation Number of employees Job evaluation level Remuneration level Reason for deviation0 0 0 0 00 0 0 0 00 0 0 0 00 0 0 0 0Total number of employees whose salaries exceeded the level determined by job evaluationPercentage of total employed 0
Thefollowingtablesummarisesthebeneficiariesoftheaboveintermsofrace,genderanddisability.
Table3.4.4Profileofemployeeswhohavesalarylevelshigherthanthosedeterminedbyjobevaluationfortheperiod1April2015to31March2016.
Gender African Asian Coloured White TotalFemale 0 0 0 0 0Male 0 0 0 0 0Total 0 0 0 0 0
Employees with a disability 0 0 0 0 0
Total number of employees whose salaries exceeded the grades determined by job evaluation. None
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3.5 Employment changesThis sectionprovides informationonchanges in employmentover the financial year. Turnover ratesprovide an indicationof trends in the employmentprofileof thedepartment.Thefollowingtablesprovideasummaryofturnoverratesbysalarybandandcriticaloccupations.
Table3.5.1Annualturnoverratesbysalarybandfortheperiod1April2015to31March2016.
Salary band Number of employees at beginning of period-1 April 2015
Appointments and transfers into the department
Terminations and transfers out of the department
Turnover rate
Lowerskilled(levels1-2) 0 0 0
Skilled(levels3-5) 36 2 5 8.6Highlyskilledproduction(levels6-8) 165 13 12 4.8Highlyskilledsupervision(levels9-12) 201 5 12 3.1SMS Bands A 33 0 6 6.1SMS Bands B 10 0 4 22.2SMS Bands C 5 0 2 0SMS Bands D 0 0 2 0
Contracts 27 9 21
Total 450 11 43 9.6
Table3.5.2Annualturnoverratesbycriticaloccupationfortheperiod1April2015to31March2016.
Critical occupation Number of employees at beginning of period-April 2015
Appointments and transfers into the department
Terminations and transfers out of the department
Turnover rate
Administrativerelated–Permanent 6 0 2 33.3Cleanersinofficesworkshopshospitalsetc.–Permanent 6 0 0 0Clientinformclerks(switchboardreceptionistinformclerks)–Permanent
2 0 0 0
Communicationandinformationrelated–Permanent 161 5 6 3.7Communicationandinformationrelated–Temporary 1 0 0 0Financeandeconomicsrelated–Permanent 9 0 0 0Financialandrelatedprofessionals–Permanent 9 1 0 0
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Financialclerksandcreditcontrollers–Permanent 5 0 1 20
Foodservicesaidsandwaiters–Permanent 7 0 0 0
HRandorganisationaldevelopmentandrelatedprofessionals–Permanent
6 0 0 0
HRclerks–Permanent 6 0 0 0
HRrelated–Permanent 7 0 1 14.3
Languagepractitionersinterpretersandothercommunicators–Permanent
55 0 2 3.6
Librarymailandrelatedclerks–Permanent 3 0 2 66.7
Lightvehicledrivers–Permanent 2 0 1 50
Logisticalsupportpersonnel–Permanent 2 0 0 0
Material-recordingandtransportclerks–Permanent 11 0 2 18.2
Messengersportersanddeliverers–Permanent 5 1 0 0
Otheradministratorsandrelatedclerksandorganisers–Permanent
21 3 5 23.8
Otheradministrativepolicyandrelatedofficers–Permanent
3 0 0 0
Otherinformationtechnologypersonnel–Permanent 15 0 0 0
Otheroccupations–Permanent 0 0 2 0
Printingandrelatedmachineoperators–Permanent 3 0 2 66.7
Secretariesandotherkeyboardoperatingclerks–Permanent
53 9 4 7.5
Securityofficers–Permanent 2 0 0 0
Seniormanagers–Permanent 46 0 12 26.1
Tradelabourers–Permanent 4 1 1 25
Total 450 20 43 9.6
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Thetablebelowidentifiesthemajorreasonswhystaffleftthedepartment.
Table3.5.3Reasonswhystaffleftthedepartmentfortheperiod1April2015to31March2016.
Termination type Number % of total resignationsDeath 1 2.3Resignation 16 37.2Expiry of contract 20 46.5Dismissal–operationalchanges 0 0Dismissal–misconduct 0 0Dismissal–inefficiency 0 0Dischargedduetoill-health 1 2.3Retirement 5 11.6
TransfertootherPublicServicedepartments 0 0
Other 0 0
Total 43 100%Total number of employees who left as a % of total employment 9.6%
Table3.5.4Promotionsbycriticaloccupationfortheperiod1April2015to31March2016.
Occupation Employees 1 April 2015
Promotions to another salary level
Salary level promotions as a % of employees by occupation
Progressions to another notch within a salary level
Notch progression as a % of employees by occupation
Administrativerelated 6 1 16.7 5 83.3Cleanersinofficesworkshopshospitals,etc. 6 0 0 2 33.3Clientinformclerks(switchboardreceiptinformationclerks)
2 0 0 1 50
Communicationandinformationrelated 162 9 5.6 124 76.5Financeandeconomicsrelated 9 0 0 6 66.7Financialandrelatedprofessionals 9 3 33.3 2 22.2Financialclerksandcreditcontrollers 5 1 20 3 60
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Foodservicesaidsandwaiters 7 0 0 7 100
HRandorganisationaldevelopmentandrelatedprofessionals
6 0 0 5 83.3
HRclerks 6 0 0 5 83.3
HRrelated 7 0 0 5 71.4
Languagepractitionersinterpretersandothercommunicators
55 0 0 36 65.5
Librarymailandrelatedclerks 3 0 0 2 66.7
Lightvehicledrivers 2 0 0 1 50
Logisticalsupportpersonnel 2 0 0 1 50
Material-recordingandtransportclerks 11 0 0 9 81.8
Messengersportersanddeliverers 5 0 0 4 80
Otheradministrationandrelatedclerksandorganisers
21 0 0 18 85.7
OtheradministrativePolicyandrelatedofficers 3 0 0 3 100
OtherITpersonnel 15 0 0 11 73.3
Printingandrelatedmachineoperators 3 0 0 0 0
Secretariesandotherkeyboardoperatingclerks
53 0 0 34 64.2
Securityofficers 2 0 0 1 50
Seniormanagers 46 2 4.3 34 73.9
Tradelabourers 4 0 0 2 50
Total 450 16 3.6 321 71.3%
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Table3.5.5Promotionsbysalarybandfortheperiod1April2015to31March2016.
Salary band Employees 1 April 2015
Promotions to another salary level
Salary bands promotions as a % of employees by salary level
Progressions to another notch within a salary level
Notch progression as a % of employees by salary bands
Lowerskilled 0 0 0 0 0(levels1-2) 36 0 0 25 68.6Skilled(levels3-5) 165 2 1.4 108 72.4Highlyskilledproduction 201 10 5.1 153 77.4(levels6-8) 48 4 8.5 35 72.3Highlyskilledsupervision 450 16 3.6 321 71.3(levels9-12) 4 0 0 2 50
SMS(levels13-16) 4 0 0 2 50
Total 450 16 3.6 321 71.3%
3.6 Employment Equity Table3.6.1Totalnumberofemployees(includingemployeeswithdisabilities)ineachofthefollowingoccupationalcategoriesasat31March2016.
Occupational category Male Female TotalAfrican Coloured Indian White African Coloured Indian White
Legislators,seniorofficialsandmanagers 15 3 1 5 12 2 3 1 42Professionals 111 9 1 5 102 6 4 13 251Techniciansandassociateprofessionals 3 0 0 1 6 0 0 0 10Clerks 19 2 1 1 67 7 1 3 101Serviceandsalesworkers 2 0 0 0 0 0 0 0 2Skilledagricultureandfisheryworkers 0 0 0 0 0 0 0 0 0Craftandrelatedtradesworkers 0 0 0 0 0 0 0 0 0
Plantandmachineoperatorsandassemblers 3 0 0 0 0 0 0 0 3
Elementaryoccupations 7 0 0 0 12 2 0 1 22
Total 160 14 3 12 199 17 8 18 431Employees with disabilities 4 1 0 1 1 0 0 1 8
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Table3.6.2Totalnumberofemployees(includingemployeeswithdisabilities)ineachofthefollowingoccupationalbandsasat31March2016.
Occupational category Male Female TotalAfrican Coloured Indian White African Coloured Indian White
TopManagement 1 1 0 1 2 0 0 0 5SeniorManagement 15 2 1 4 11 3 3 1 40Professionallyqualifiedandexperiencedspecialistsandmid-management
91 7 2 6 74 3 4 12 206
Skilledtechnicalandacademicallyqualifiedworkers,juniormanagement,supervisors,foremanand superintendents
38 4 0 1 97 8 1 4 153
Semi-skilledanddiscretionarydecision-making 15 0 0 0 15 3 0 1 34Unskilledanddefineddecision-making 0 0 0 0 0 0 0 0Total 160 14 3 12 199 17 8 18 431
Table3.6.3Recruitmentfortheperiod1April2015to31March2016.
Occupational category Male Female TotalAfrican Coloured Indian White African Coloured Indian White
TopManagement 0 0 0 0 0 0 0 0 0SMS 0 0 0 0 0 0 0 0 0Professionallyqualifiedandexperiencedspecialistsandmid-management
2 0 0 0 3 0 0 0 5
Skilledtechnicalandacademicallyqualifiedworkers,juniormanagement,supervisors,foremanand superintendents
2 1 0 0 9 1 0 0 13
Semi-skilledanddiscretionarydecision-making 1 0 0 0 1 0 0 0 2Unskilledanddefined-decisionmaking 0 0 0 0 0 0 0 0 0Total 5 1 0 0 13 1 0 0 20Employees with disabilities 0 0 0 0 0 0 0 0 0
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Table3.6.4Promotionsfortheperiod1April2015to31March2016.
Occupational category Male Female TotalAfrican Coloured Indian White African Coloured Indian White
TopManagement 2 0 0 1 2 0 1 0 6SMS 11 1 0 5 9 3 1 1 31Professionallyqualifiedandexperiencedspecialistsandmid-management
69 6 1 3 65 4 4 11 163
Skilledtechnicalandacademicallyqualifiedworkers,juniormanagement,supervisors,foremanand superintendents
31 4 0 1 64 6 1 3 110
Semi-skilledanddiscretionarydecision-making 10 0 0 0 12 0 0 0 22Unskilledanddefineddecision-making 0 0 0 0 0 0 0 0 0Total 123 11 1 10 153 16 8 15 337Employees with disabilities 4 1 0 0 1 0 0 1 7
Table3.6.5Terminationsfortheperiod1April2015to31March2016.
Occupational category Male Female TotalAfrican Coloured Indian White African Coloured Indian White
TopManagement 2 0 0 0 2 0 0 0 4SMS 7 0 0 0 2 0 0 1 10Professionallyqualifiedandexperiencedspecialistsandmid-management
3 0 0 0 6 2 0 1 12
Skilledtechnicalandacademicallyqualifiedworkers,juniormanagement,supervisors,foremanand superintendents
6 1 0 1 4 0 0 0 12
Semi-skilledanddiscretionarydecision-making 4 0 0 0 1 0 0 0 5Unskilledanddefineddecision-making 0 0 0 0 0 0 0 0 0Total 22 1 0 1 15 2 0 2 43Employees with disabilities 1 0 0 1 0 0 0 0 2
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Table3.6.5Terminationsfortheperiod1April2015to31March2016.
Occupational category Male Female TotalAfrican Coloured Indian White African Coloured Indian White
N/A 2 0 0 0 2 0 0 0 4
Table3.6.7Skillsdevelopmentfortheperiod1April2015to31March2016.
Occupational category Male Female TotalAfrican Coloured Indian White African Coloured Indian White
Legislators,seniorofficialsandmanagers 2 0 0 1 3 0 3 1 10Professionals 13 1 1 1 8 1 0 5 30Techniciansandassociateprofessionals 2 0 0 0 4 0 0 0 6Clerks 1 0 0 0 5 0 0 0 6Serviceandsalesworkers 0 0 0 0 0 0 0 0 0Skilledagricultureandfisheryworkers 0 0 0 0 0 0 0 0 0Craftandrelatedtradesworkers 0 0 0 0 0 0 0 0 0Plantandmachineoperatorsandassemblers 0 0 0 0 0 0 0 0 0Elementaryoccupations 0 0 0 0 0 0 0 0 0Total 18 1 1 2 20 1 3 6 52Employees with disabilities 0 0 0 0 0 0 0 0 0
3.7 Signing of performance agreements by SMS members.Table3.7.1SigningofperformanceagreementsbySMSmembersasat31May2015.
SMS level Total number of funded SMS posts
Total number of SMS members
Total number of signed performance agreements
Signed performance agreements as % of total number of SMS members
DG/HoD 1 0 0 0Salarylevel16 0 0 0 0Salarylevel15 3 3 3 100Salarylevel14 13 10 10 100
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Salarylevel13 39 31 31 100Total 56 44 44 100
Table3.7.2ReasonsfornothavingconcludedperformanceagreementsforallSMSmembersasat31March2016.
Reasons N/A
Table3.7.3DisciplinarystepstakenagainstSMSmembersfornothavingconcludedperformanceagreementsasat31March2016.
Reasons N/A
3.8 Performance rewardsToencouragegoodperformance,thedepartmenthasgrantedthefollowingperformancerewardsduringtheyearunderreview.Theinformationispresentedintermsofrace,gender,disability,salarybandsandcriticaloccupations.
Table3.8.1Performancerewardsbyrace,genderanddisabilityfortheperiod1April2015to31March2016.
Race and Gender Beneficiary Profile CostNumber of beneficiaries Number of employees % of total within group Cost (R’000) Average cost per employee
African
Male 76 156 48.7 854 11 243Female 115 198 58.1 1175 10 219Asian
Male 3 3 100 79 26 236 Female 6 8 75 122 20307Coloured
Male 7 13 53.8 97 13797Female 14 17 82.4 151 10770White
Male 7 11 63.6 145 20718Female 11 17 64.7 139 12 649Total 239 423 56.6 2762 125 939
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Table3.8.2PerformancerewardsbysalarybandforpersonnelbelowSMSfortheperiod1April2015to31March2016.
Salary band Beneficiary Profile Cost Race and GenderNumber of beneficiaries
Number of employees
% of total within group
Cost (R’000) Average cost per employee
LowerSkilled(levels1-2) 0 0 0 0 0Skilled(levels3-5) 28 34 87.5 92 3 286Highlyskilledproduction(levels6-8) 71 153 70.4 465 12 591Highlyskilledsupervision(levels9-12) 116 199 84 1 488 26817Total 215 386 32.8 2045 42 694
Table3.8.3Performancerewardsbycriticaloccupationfortheperiod1April2015to31March2016.
Critical occupation Beneficiary profile CostNumber of beneficiaries
Number of employees % of total within occupation
Total cost (R’000) Average cost per employee
Administrativerelated 3 6 50 44 14667Cleanersinofficesworkshopshospitals,etc. 4 5 80 14 3 500Clientinformationclerks(switchboard,receptionistandinformationclerks)
0 2 0 0 0
Communicationandinformationrelated 98 166 59 1 241 12 663Financeandeconomicsrelated 6 9 66.7 119 19 833Financialandrelatedprofessionals 3 9 33.3 28 9 333Financialclerksandcreditcontrollers 3 4 75 18 6 000Foodservicesaidsandwaiters 7 7 100 23 3 286HRandorganisationaldevelopmentandrelatedprofessionals
0 5 0 0 0
HRclerks 1 5 20 10 10 000HRrelated 4 4 100 50 12 500
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Languagepractitionersinterpretersandothercommunicators
21 44 47.7 168 8 000
Librarymailandrelatedclerks 1 3 33.3 3 3 000Lightvehicledrivers 1 2 50 3 3 000Logisticalsupportpersonnel 1 2 50 7 7000Material-recordingandtransportclerks 7 10 70 37 5 286Messengersportersanddeliverers 5 6 83.3 15 3 000Otheradministrativeandrelatedclerksandorganisers
15 20 75 115 7667
Otheradministrativepolicyandrelatedofficers 0 2 0 0 0Otherinformationtechnologypersonnel. 8 14 57.1 76 9 500Printingandrelatedmachineoperators 1 1 100 3 3 000Secretariesandotherkeyboardoperatingclerks 24 57 42.1 127 5 292Securityofficers 1 2 50 3 3 000Seniormanagers 27 42 64.3 706 26 148Tradelabourers 3 4 75 11 3667Total 244 431 56.6 2 821 11 561
Table3.8.4Performancerelatedrewards(cashbonus),bysalarybandforSMSfortheperiod1April2015to31March2016.
Salary band Beneficiary Profile Cost Total cost as a % of the total personnel expenditure
Number of beneficiaries
Number of employees
% of total within salary bands
Total Cost (R’000)
Average cost per employee
Band A 20 31 64.5 487 24 350 32372Band B 6 9 66.7 184 30667 12 261Band C 3 5 60 105 35 000 7358Total 29 45 64.4 776 26 758.6 51 991
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3.9 Foreign workersThetablesbelowsummarisetheemploymentofforeignnationalsinthedepartmentintermsofsalarybandandmajoroccupation.
Table3.9.1Foreignworkersbysalarybandfortheperiod1April2015to31March2016.
Salary band 01 April 2015 31 March 2016 ChangeNumber % of total Number % of total Number % Change
Lowerskilled 0 0 0 0 0 0Highlyskilledproduction(levels6-8) 0 0 0 0 0 0Highlyskilledsupervision(Level.9-12) 0 0 0 0 0 0Contract(level9-12) 0 0 0 0 0 0Contract(level13-16) 0 0 0 0 0 0Total 0 0 0 0 0 0
Table3.9.2Foreignworkersbymajoroccupationfortheperiod1April2015to31March2016.
Major occupation 01 April 2015 31 March 2016 ChangeNumber % of total Number % of total Number % Change
N/A 0 0 0 0 0 0N/A 0 0 0 0 0 0
3.10 Leave utilisation Thefollowingtablesprovideanindicationoftheuseofsickleaveanddisabilityleave.Inbothcases,theestimatedcostoftheleaveisalsoprovided.Table3.10.1Sickleavefortheperiod1January2015to31December2015.
Salary band Total days % Days with Medical certification
Number of Employees using sick leave
% of total employees using sick leave
Average days per employee
Estimated Cost (R’000)
Lowerskills(levels1-2) 0 0 0 0 0 0Skilled(levels3-5) 218 78.3 32 8.4 15 117Highlyskilledproduction(levels6-8) 923 77 128 35.9 12 50Highlyskilledsupervision(levels9-12) 981 78.6 161 45.1 9 1 814Topandseniormanagement(levels13-16) 187 70.2 36 10.1 8 689Total 2 309 76.8 357 100 44 3 547
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Table3.10.2Disabilityleave(temporaryandpermanent)fortheperiod1January2015to31December2015.
Salary band Total days % Days with Medical certification
Number of Employees using sick leave
% of total employees using sick leave
Average days per employee
Estimated Cost (R’000)
Lowerskilled(levels1-2) 0 0 0 0 0 0Skilled(levels3-5) 12 100 2 13.3 6 6Highlyskilledproduction(levels6-8) 269 100 6 40 45 298Highlyskilledsupervision(levels9-12)
210 100 7 46.7 30 325
SMS(levels13-16) 0 0 0 0 0 0Total 491 100 15 100 33 629
TradeunionsinthePSCBCin2000requiredthemanagementofannualleavetopreventhighlevelsofaccruedleavebeingpaidatthetimeofterminationofservice.
Table3.10.3Annualleavefortheperiod1January2015to31December2015.
Salary band Total days taken Number of employees using annual leave Average per employeeLowerskilled(levels1-2) 0 0 0Skilled(levels3-5) 876 32 40Highlyskilledproduction(levels6-8) 3716 36 168Highlyskilledsupervision(levels9-12) 5017.60 36 220Seniormanagement(levels13-16) 1327 34 55Total 10 936.60 23 483
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Table3.10.4Cappedleavefortheperiod1January2015to31December2015.
Salary band Total days of capped leave taken
Number of Employees using capped leave
Average number of days taken per employee
Average capped leave per employee as at 31 December 2015
Lowerskilled(levels1-2) 0 0 0 0Skilled(levels3-5) 0 0 0 0Highlyskilledproduction(levels6-8) 0 0 0 0Highlyskilledsupervision(levels9-12) 2 1 2 31SMS(levels13-16) 2 1 2 40Total 4 2 2 34
Table3.10.4Cappedleavefortheperiod1January2015to31December2015.
Reason Total amount (R’000) Number of employees Average per employee (R’000)Leavepayoutfor2015/16duetonon-utilisationofleaveforthepreviouscycle 0 0 0Cappedleavepayoutsonterminationofservicefor2015/16 806 18 44778Currentleavepayoutonterminationofservicefor2015/16 264 16 16 500Total 1 070 34 31 471
3.11 HIV and AIDS and Health Promotion programmes
Table3.11.1Stepstakentoreducetheriskofoccupationalexposure
Units/categories of employees identified to be at high risk of contracting HIV & related diseases (if any) Key steps taken to reduce the risk None. N/A
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Table3.11.2DetailsofHealthPromotionandHIVandAIDSprogrammes(ticktheapplicableboxesandprovidetherequiredinformation).
Question Yes No Details, if yes1.HasthedepartmentdesignatedamemberoftheSMStoimplementtheprovisionscontainedinPartVIEofChapter1ofthePublicServiceRegulations,2001?Ifso,provideher/hisnameandposition.
X 0 Mr K Semakane: Chief DirectorMsMTshokolo:Director.
2.Doesthedepartmenthaveadedicatedunitorhasitdesignatedspecificstaffmemberstopromotethehealthandwell-beingofyouremployees?Ifso,indicatethenumberofemployeeswhoareinvolvedinthistaskandtheannualbudgetthatisavailableforthispurpose.
X 0 SixemployeesAnnualbudget:R364560.
3.HasthedepartmentintroducedanEmployeeAssistanceorHealthPromotionProgrammeforyouremployees?Ifso,indicatethekeyelements/servicesofthisprogramme.
X 0 24/7/364wellnesscounsellingserviceswhichcoveremployeesandtheirimmediatefamilymembers.ServicesprovidedincludeHIVandAIDSandotherchronicillnesseseducationandgeneralscreeningservicesthatincludeHCT,TBscreening,cholesterol,diabetes,Pap-smear,PSA,etc.
4.Hasthedepartmentestablished(a)committee(s)ascontemplatedinPartVIE.5(e)ofChapter1ofthePublicServiceRegulations,2001?Ifso,pleaseprovidethenamesofthemembersofthecommitteeandthestakeholder(s)thattheyrepresent.
X 0 1. Keitumetse Semakane2. Middah Spaumer3.MavisTshokolo4.XikombisoKhosa5.ManikiBambalala6.DikelediNthite7.TshegofatsoModubu8.RivaashButhuram9.AnnalieLanguage10.NikoAllie11.KolaniNeba12.GeorginaMokoena13. Matona Fatman 14.LineoSehlabaka
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5.HasthedepartmentrevieweditsemploymentpoliciesandpracticestoensurethatthesedonotunfairlydiscriminateagainstemployeesonthebasisoftheirHIVstatus?Ifso,listtheemploymentpolicies/practicessoreviewed.
X 0 • EmployeeWellnessPolicy• GenderWorkplacePolicy• LeavePolicy• RecruitmentPolicy• ResettlementPolicy• OvertimePolicy• EmploymentPolicy• EPMDSPolicy• RetentionPolicy• JobEvaluationPolicy• TrainingandDevelopmentPolicy
6.HasthedepartmentintroducedmeasurestoprotectHIV-positiveemployeesorthoseperceivedtobeHIV-positivefromdiscrimination?Ifso,listthekeyelementsofthesemeasures.
X 0 DepartmentalpoliciespreventdiscriminationofemployeesonthebasisoftheirHIVstatus.ThedepartmentalHIVandAIDSprogrammealsoensuresnon-discriminationofHIV-positiveemployeeswhohavedisclosedtheirstatus.
Ifanemployeeisdiscriminatedbasedonhis/herHIVstatus,thelabourrelationsofficeradvicestheaffectedemployeetoreportthemattertotheLabourCourt.
7.DoesthedepartmentencourageitsemployeestoundergoVoluntaryCounsellingandTesting?Ifso,listtheresultsthatyouhaveyouachieved.
X 0 HCTandTBtestingtakesplacequarterlytograntemployeestheopportunitytoundergotesting.ParticipationonHCThassinceincreasedfromthepreviousfinancialyear.Inthepreviousfinancialyear,23%ofemployeestestedforTBandtheperiodunderreview12%testedforTB.Duringthe2014/15financialyear36%ofemployeestestedforHIVandin2015/16theparticipationincreasedto12%.
8.Hasthedepartmentdevelopedmeasures/indicatorstomonitorandevaluatetheimpactofitshealthpromotionprogramme?Ifso,listthesemeasures/indicators.
X 0 Throughmonthly,quarterlyandannualwellnessreportsandquarterlyHCTreports.Service-providerassessmentformscompletedbeforeHCT.Aftereachsessionevaluationformswerecompletedtomeasuretheimpact.
3.12 Labour relationsTable3.12.1Collectiveagreementsfortheperiod1April2015to31March2016.
Subject matter DateNone.
Total number of collective agreements None
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Table3.12.2Misconductanddisciplinaryhearingsfinalisedfortheperiod1April2015to31March2016.
Outcomes of disciplinary hearings Number % of totalCorrectionalcounselling 0 0Verbalwarning 0 0Writtenwarning 1 100Finalwrittenwarning 0 0Suspended without pay 1 50%Fine 0 0Demotion 0 0Dismissal 0 0Notguilty 0 0Case withdrawn 0 0Total 2 50%
Total number of disciplinary hearings finalised None
Table3.12.3Typesofmisconductaddressedatdisciplinaryhearingsfortheperiod1April2015to31March2016.
Type of misconduct Number % of totalNone 0 0
Total 2 50%
Table3.12.4Grievancesloggedfortheperiod1April2015to31March2016.
Grievances Number % of totalNumberofgrievancesresolved 1 100Numberofgrievancesnotresolved 1 80Total number of grievances lodged
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Table3.12.5Disputesloggedwithcouncilsfortheperiod1April2015to31March2016.
Disputes Number % of TotalNumberofdisputesupheld 0 0Numberofdisputesdismissed 0 0Total number of disputes lodged 0 0
Table3.12.6Strikeactionsfortheperiod1April2015to31March2016Totalnumberofpersonsworkingdayslost 0Totalcostsworkingdayslost 0Amount recovered as a result of no work no pay (R’000) 0
Table3.12.7Precautionarysuspensionsfortheperiod1April2015to31March2016Numberofpeoplesuspended 1Numberofpeoplewhosesuspensionexceeded30days 1Averagenumberofdayssuspended 60Cost of suspension (R’000) R117 582.96
3.13 Skills DevelopmentTable3.13.1Trainingneedsidentifiedfortheperiod1April2015to31March2016.
Occupational category Gender Number of employees as at 1 April 2015
Training needs identified at start of the reporting periodLearnershipsInternshipTVET
Skills programmes and other short courses
Other forms of training
Total
Legislators,seniorofficialsandmanagers
Female 0 19 0 19Male 0 14 0 14
Professionals Female 0 90 0 90Male 0 105 0 105
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Technicians and associate professionals
Female 15 51 0 66Male 10 33 0 43
Clerks Female 10 80 0 90Male 10 27 0 37
Serviceandsalesworkers Female 0 0 0 0Male 0 0 0 0
Skilledagricultureandfisheryworkers
Female 0 0 0 0Male 0 0 0 0
Craftandrelatedtradesworkers
Female 0 0 0 0Male 0 0 0 0
Plantandmachineoperatorsandassemblers
Female 0 0 0 0Male 0 0 0 0
Elementaryoccupations Female 0 3 0 3Male 0 0 0 0
Subtotal Female 25 243 0 268Male 20 179 0 199
Total 45 422 0 467
Table3.13.2Trainingprovidedfortheperiod1April2015to31March2016.
Occupational category Gender Number of employees as at 1 April 2015
Training needs identified at start of the reporting periodLearnershipsInternshipTVET
Skills programmes and other short courses
Other forms of training
Total
Legislators,seniorofficialsandmanagers
Female 0 11 0 11
Male 0 4 0 4
Professionals Female 0 20 0 20
Male 0 9 0 9
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Technicians and associate professionals
Female 15 4 0 19
Male 10 3 0 13
Clerks Female 12 5 0 17
Male 8 0 0 8
Serviceandsalesworkers Female 0 0 0 0
Male 0 0 0 0
Skilledagricultureandfisheryworkers
Female 0 0 0 0
Male 0 0 0 0
Craftandrelatedtradesworkers
Female 0 0 0 0
Male 0 0 0 0
Plantandmachineoperatorsandassemblers
Female 0 0 0 0
Male 0 0 0 0
Elementaryoccupations Female 0 0 0 0
Male 0 0 0 0
Subtotal Female 27 40 0 67
Male 18 16 0 34
Total 45 56 0 101
3.14 Injury on dutyTable3.14.1Injuryondutyfortheperiod1April2015to31March2016.
Nature of injury on duty Number % of totalRequiredbasicmedicalattentiononly 0 0Temporarytotaldisablement 0 0Permanentdisablement 0 0Fatal 0 0Total 0 0
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3.15 Utilisation of consultantsTable3.15.1Reportonconsultantappointmentsusingappropriatedfundsfortheperiod1April2015to31March2016.
Project title Total number of consultants that worked on project Duration (work days) Contract value in Rand
Total number of projects Total individual consultants Total duration (work days) Total contract value in Rand
Table3.15.2Analysisofconsultantappointmentsusingappropriatedfunds,intermsofhistoricallydisadvantagedindividuals(HDIs)fortheperiod1April2015to31March2016.
Project title Percentage ownership by HDI groups Percentage management by HDI groups
Number of consultants from HDI groups that work on the project
Table3.15.3Reportonconsultantappointmentsusingdonorfundsfortheperiod1April2015to31March2016.
Project title Total number of consultants that worked on project Duration(Work days)
Donor and contract value in Rand
Total number of projects Total individual consultants Total duration(Work days)
Total contract value in Rand
Table3.15.4Analysisofconsultantappointmentsusingdonorfunds,intermsofHDIsfortheperiod1April2015to31March2016.
Project title Percentage ownership by HDI groups Percentage management by HDI groups
Number of consultants from HDI groups that work on the project
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3.16 Severance packagesTable3.16.1Grantingofemployeeinitiatedseverancepackagesfortheperiod1April2015to31March2016.
Salary band Number of applications received
Number of applications referred to the MPSA
Number of applications supported by MPSA
Number of packages approved by department
Lowerskilled(levels1-2) 0 0 0 0Skilled(levels3-5) 0 0 0 0Highlyskilledproduction(levels6-8) 0 0 0 0Highlyskilledsupervision(levels9-12) 0 0 0 0Seniormanagement(levels13-16) 0 0 0 0Total 0 0 0 0
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PART E:FINANCIAL INFORMATION
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REPORT OF THE AUDITOR-GENERALGCIS ANNUAL REPORT
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Report on the financial statements
Introduction
1. I have audited the financial statements ofGovernmentCommunicationandInformationSystemsetoutonpages109to171,whichcomprise the appropriation statement,the statement of financial position as at31 March 2016, the statement of financialperformance, statement of changes in netassetsandcashflowstatementfortheyearthenended,aswellasthenotes,comprisingasummaryofsignificantaccountingpoliciesandotherexplanatoryinformation.
Accounting officer’s responsibility for the financial statements
2. The accounting officer is responsible forthe preparation and fair presentation of these financial statements in accordancewithModifiedCashStandardprescribedbyNational Treasury and the requirements ofthePublicFinanceManagementActofSouthAfrica 1999, Act no 1 of 1999 (PFMA) andfor such internal control as the accountingofficer determines is necessary to enablethepreparationof financial statements thatarefreefrommaterialmisstatement,whetherdue to fraud or error.
Auditor-General’s responsibility
3. My responsibility is to express an opinionon thesefinancial statementsbasedonmyaudit. I conducted my audit in accordance
with International Standards on Auditing.Those standards require that I complywithethical requirements,andplanandperformthe audit to obtain reasonable assuranceabout whether the financial statements arefreefrommaterialmisstatement.
4. Anaudit involvesperformingprocedures toobtainauditevidenceabouttheamountsanddisclosures in thefinancial statements.Theproceduresselecteddependontheauditor’sjudgement,includingtheassessmentoftherisksofmaterialmisstatementofthefinancialstatements, whether due to fraud or error. In making those risk assessments, theauditorconsidersinternalcontrolrelevanttotheentity’spreparationandfairpresentationofthefinancialstatementsinordertodesignaudit procedures that are appropriate in the circumstances, but not for thepurpose of expressing an opinion on theeffectivenessoftheentity’s internalcontrol. An audit also includes evaluating theappropriateness of accounting policiesusedandthereasonablenessofaccountingestimatesmadebymanagement,aswellasevaluating the overall presentation of thefinancialstatements.
5. I believe that the audit evidence I haveobtained is sufficient and appropriate toprovideabasisformyauditopinion.
Appropriation Statement 109
Notes to the Appropriation Statement 143
StatementofFinancialPerformance 144
StatementofFinancialPosition 144
StatementofChangesinNetAssets 145
CashFlowStatement 145
AccountingPolicies 146
NotestotheAnnualFinancialStatements 150
Annexures 171
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Opinion
6. Inmyopinion, thefinancial statementspresentfairly, in all material respects, the financialpositionoftheGovernmentCommunicationandInformation System as at 31 March 2016 and itsfinancialperformanceandcashflowsfortheyear then ended, in accordance with ModifiedCashStandardprescribedbyNationalTreasuryand the requirements of the Public FinanceManagementActofSouthAfrica1999,Actno1of1999(PFMA).
Additional matter
Idrawattention to thematterbelow.Myopinion isnotmodifiedinrespectofthismatter.
7. Unaudited supplementary schedules Thesupplementaryinformationsetoutonpages171 to 183 does not form part of the financialstatements and is presented as additionalinformation.Ihavenotauditedtheseschedulesand, accordingly, I do not express an opinionthereon.
Report on other legal and regulatory requirements
8. In accordance with the Public Audit Act ofSouthAfrica,2004(ActNo.25of2004)andthegeneralnotice issued intermsthereof, Ihavearesponsibility to reportfindingson the reportedperformanceinformationagainstpredeterminedobjectivesofselectedprogrammespresentedintheannualperformancereport,compliancewithlegislationandinternalcontrol.Theobjectiveofmy testswas to identify reportable findings asdescribed under each subheading but not to
gatherevidencetoexpressassuranceonthesematters.Accordingly,Idonotexpressanopinionorconclusiononthesematters.
Predetermined objectives
9. I performed procedures to obtain evidenceabout the usefulness and reliability of thereported performance information of the followingselectedprogrammespresentedintheannual performance report of the GovernmentCommunication and Information System for the year ended 31 March 2016:
• Programme2:ContentDisseminationandProcessingonpages48to54
• Programme3:IntergovernmentalCoordinationandStakeholderManagementonpages60to64
10. I evaluated the usefulness of the reported
performance information to determine whether it was presented in accordance with the National Treasury’s annual reporting principlesand whether the reported performance was consistent with the planned programmes. Ifurther performed tests to determine whether indicators and targets were well defined,verifiable, specific, measurable, time boundand relevant, as required by the NationalTreasury’sFramework for managing programme performance information (FMPPI).
11. I assessed the reliability of the reportedperformance information to determine whether it wasvalid,accurateandcomplete.
12. I did not identify any material findings onthe usefulness and reliability of the reportedperformance information for the followingprogrammes:
• Programme2:ContentDisseminationandProcessing
• Programme3:IntergovernmentalCoordinationandStakeholderManagement
Compliance with legislation
13. Iperformedprocedurestoobtainevidencethatthe department had complied with applicablelegislation regarding financial matters, financialmanagementandotherrelatedmatters.Ididnotidentifyanyinstancesofmaterialnon-compliancewithspecificmattersinkeylegislation,assetoutinthegeneralnoticeissuedintermsofthePAA.
Internal control
14. Iconsideredinternalcontrolrelevanttomyauditofthefinancialstatements,annualperformancereportandcompliancewithlegislation.Ididnotidentify any significant deficiencies in internalcontrol.
Pretoria31July2016
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Appropriation per programme
2015/16 2014/15
Voted funds and Direct charges
Adjusted Appropriation
Virement FinalAppropriation
ActualExpenditure
Variance Expenditureas % of
final appropriation
FinalAppropriation
ActualExpenditure
R'000 R'000 R'000 R'000 R'000 % R'000 R'000
1. Administration 139 828 5 093 144 921 144 920 1 100.0% 166227 166937
2. Content Processing and Dissemination
81742 (6 564) 75178 74945 233 99.7% 87213 86071
3. Intergovernmental Coordination and Stakeholder Management
94721 (1 254) 93467 93467 - 100.0% 116 084 116078
4. Communication Service Agency 49 185 2725 51 910 51 909 1 100.0% 55 545 55 545
Total 365 476 - 365 476 365 241 235 99.9% 425 069 424 631
Reconciliation with statement of financial performanceAdd:Departmentalreceipts 4 203 747
Actualamountsperstatementoffinancialperformance (totalrevenue)
369 679 425 816
Actualamountsperstatementoffinancialperformance (totalexpenditure)
365 241 424 631
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Appropriation per economic classification
2015/16 2014/15Adjusted
AppropriationVirement Final
Appropria-tion
ActualExpenditure
Variance Expenditureas % of final appropriation
FinalAppropriation
ActualExpenditure
R'000 R'000 R'000 R'000 R'000 % R'000 R'000Current payments 363 858 (619) 363 239 362 855 384 99.9% 389 933 389 532
Compensationofemployees 209375 (6 699) 202676 202 461 215 99.9% 208057 207518
Salariesandwages 186 021 (7489) 178532 178346 186 99.9% 184 268 183728
Socialcontributions 23 354 790 24 144 24 115 29 99.9% 23789 23790
Goodsandservices 154 483 6 080 160 563 160 394 169 99.9% 181876 182 014
Administrativefees 644 (166) 478 478 - 100.0% 757 755
Advertising 4770 308 5078 5078 - 100.0% 7828 7827
Minor assets 115 41 156 156 - 100.0% 870 870
Auditcosts:External 1 800 549 2 349 2 349 - 100.0% 2077 2077
Bursaries:Employees 450 10 460 460 - 100.0% 350 350
Catering:Departmentalactivities 1 112 (412) 700 679 21 97.0% 1 359 1 361
Communication (G&S) 8 129 1751 9 880 9 988 (108) 101.1% 13 081 13079
Computerservices 12 340 2789 15 129 15 129 - 100.0% 16 009 16 009Consultants:Businessandadvisoryservices 1 290 1 059 2 349 2 349 - 100.0% 2 103 2 098
Laboratoryservices - - - - - - 2 2
Legalservices 77 663 740 740 - 100.0% 943 944
Contractors 3 288 606 3 894 3 895 (1) 100.0% 5 618 5 606
Agencyandsupport/outsourcedservices 5 885 (2 404) 3 481 3 460 21 99.4% 6 963 6 323Fleetservices(includinggovernmentmotortransport)
1 291 708 1 999 2000 (1) 100.1% 4 243 4 641
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Consumablesupplies 598 113 711 709 2 99.7% 1073 1073Consumable:Stationery,printingandofficesupplies
3472 (364) 3 108 3 118 (10) 100.3% 6 250 6 248
Operatingleases 48 199 (617) 47582 47556 26 99.9% 43 486 43 485
Propertypayments 6 569 2 244 8 813 8799 14 99.8% 6 544 6 543
Travelandsubsistence 18 029 3 194 21 223 21137 86 99.6% 24 364 24765
Traininganddevelopment 1 584 (755) 829 827 2 99.8% 1703 1703
Operatingpayments 34 129 (3 181) 30 948 30 833 115 99.6% 35871 35873
Venuesandfacilities 568 (22) 546 545 1 99.8% 267 267
Rentalandhiring 144 (34) 110 109 1 99.1% 115 115
Transfers and subsidies 701 319 1 020 1 019 1 99.9% 22 897 22 891
Departmentalagencies&accounts 53 4 57 56 1 98.2% 22 389 22 383Departmentalagencies(non-businessentities) 53 4 57 56 1 98.2% 22 389 22 383
Households 648 315 963 963 - 100.0% 508 508
Socialbenefits 648 315 963 963 - 100.0% 508 508
Payments for capital assets 917 300 1 217 1 216 1 99.9% 12 239 12 162
Buildingandotherfixedstructures - 81 81 81 - 100.0% 557 481
Building - 81 81 81 - 100.0% 557 481
Machineryandequipment 717 419 1 136 1 135 1 99.9% 11 682 11 681
Transportequipment - - - - - - 3 524 3 523
Othermachineryandequipment 717 419 1 136 1 135 1 99.9% 8 158 8 158
Softwareandotherintangibleassets 200 (200) - - - - - -
Payments for financial assets - - - 151 (151) - - 46
Total 365 476 - 365 476 365 241 235 99.9% 425 069 424 631
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Programme 1 – Administration
2015/16 2014/15
Subprogramme
Adjusted Appropriation
Virement FinalAppropriation
ActualExpenditure
Variance Expenditureas % of final appropriation
FinalAppropriation
ActualExpenditure
R'000 R'000 R'000 R'000 R'000 % R'000 R'000
1.1 Departmental Management 5 960 519 6479 6479 - 100.0% 30732 31 559
1.2 Corporate Services 48577 2 251 50 828 50 829 (1) 100.0% 52 009 52007
1.3 Financial Administration 29070 685 29755 29754 1 100.0% 30937 30827
1.4 Internal Audit 7289 431 7720 7719 1 100.0% 7046 7041
1.5 Office Accommodation 48 932 1207 50 139 50 139 - 100.0% 45 503 45 503
Total 139 828 5 093 144 921 144 920 1 100.0% 166 227 166 937
Appropriation per economic classification
2015/16 2014/15
Programme 1 per Economic classification
Adjusted Appropriation
Virement FinalAppropria-
tion
ActualExpenditure
Variance Expenditureas % of final appropriation
FinalAppropriation
ActualExpenditure
R'000 R'000 R'000 R'000 R'000 % R'000 R'000
Current payments 139 404 4 684 144 088 144 045 43 100.0% 156 092 156 862
Compensationofemployees 63 196 (3 691) 59 505 59 506 (1) 100.0% 72241 72203
Salariesandwages 56837 (4 291) 52 546 52 542 4 100.0% 64 532 64 495
Socialcontributions 6 359 600 6 959 6 964 (5) 100.1% 7709 7708
Goodsandservices 76208 8375 84 583 84 539 44 99.9% 83 851 84 659
Administrativefees 233 (82) 151 151 - 100.0% 299 299
Advertising 509 2 511 511 - 100.0% 605 605
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Minor assets 40 28 68 68 - 100.0% 510 510
Auditcosts:External 1 800 549 2 349 2 349 - 100.0% 2077 2077
Bursaries:Employees 450 10 460 460 - 100.0% 350 350
Catering:Departmentalactivities 51 9 60 60 - 100.0% 138 139
Communication (G&S) 1 152 342 1 494 1 606 (112) 107.5% 2 418 2 418
Computerservices 9 513 2 549 12 062 12 062 - 100.0% 9097 9097Consultants:Businessandadvisoryservices 80 28 108 108 - 100.0% 196 191
Laboratoryservices - - - - - - 2 2
Legalservices 77 495 572 572 - 100.0% 611 612
Contractors 1738 775 2 513 2 513 - 100.0% 2473 2 461
Agencyandsupport/outsourcedservices 117 (78) 39 39 - 100.0% 64 64Fleetservices(includinggovernmentmotortransport) 30 137 167 167 - 100.0% 1 888 2 286
Consumablesupplies 255 210 465 464 1 99.8% 604 604Consumable:Stationery,printingandofficesupplies 771 131 902 916 (14) 101.6% 2 039 2037
Operatingleases 47189 (503) 46 686 46 685 1 100.0% 42 805 42 805
Propertypayments 6 486 2274 8760 8747 13 99.9% 6471 6470
Travelandsubsistence 2 528 1 181 3709 3674 35 99.1% 7018 7445
Traininganddevelopment 875 (491) 384 383 1 99.7% 1 493 1 493
Operatingpayments 2 314 798 3 112 2 993 119 96.2% 2670 2671
Venuesandfacilities - - - - - - 21 21
Rentalandhiring - 11 11 11 - 100.0% 2 2
Transfers and subsidies 76 74 150 150 - 100.0% 941 940
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Departmentalagencies&accounts 44 2 46 46 - 100.0% 565 564Departmentalagencies(non-businessentities) 44 2 46 46 - 100.0% 565 564
Households 32 72 104 104 - 100.0% 376 376
Socialbenefits 32 72 104 104 - 100.0% 376 376
Payments for capital assets 348 335 683 683 - 100.0% 9 194 9 118
Buildingsandotherfixedstructures - 81 81 81 - 100.0% 557 481
Building - 81 81 81 - 100.0% 557 481
Machineryandequipment 348 254 602 602 - 100.0% 8637 8 635
Transportequipment - - - - - - 3 524 3 523
Othermachineryandequipment 348 254 602 602 - 100.0% 5 113 5 112
Payments for financial assets - - - 42 (42) - - 19
Total 139 828 5 093 144 921 144 920 1 100.0% 166 227 166 937
Subprogramme: 1.1: Departmental Management
2015/16 2014/15
Economic classification
Adjusted Appropriation
Virement FinalAppropriation
ActualExpenditure
Variance Expenditureas % of final appropriation
FinalAppropriation
ActualExpenditure
R'000 R'000 R'000 R'000 R'000 % R'000 R'000Current payments 5 928 463 6 391 6 372 19 99.7% 25 996 26 823
Compensationofemployees 5 110 (1 009) 4 101 4 101 - 100.0% 18 065 18 065
Salariesandwages 4728 (1 018) 3710 3710 - 100.0% 16 388 16 388
Socialcontributions 382 9 391 391 - 100.0% 1677 1677
Goodsandservices 818 1472 2 290 2271 19 99.2% 7931 8758
Administrativefees 14 4 18 18 - 100.0% 110 110
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Minor assets - 2 2 2 - 100.0% 182 182
Catering:Departmentalactivities 6 (2) 4 4 - 100.0% 18 19
Communication (G&S) 97 157 254 254 - 100.0% 730 730
Computerservices - 1 1 1 - 100.0% - -
Legalservices - 170 170 170 - 100.0% 18 18
Contractors 2 - 2 2 - 100.0% 50 50Fleetservices(includinggovernmentmotor transport)
7 5 12 12 - 100.0% 1754 2 152
Consumablesupplies 24 (4) 20 20 - 100.0% 111 111Consumable:Stationery,printingandofficesupplies
60 23 83 83 - 100.0% 154 154
Operatingleases 27 13 40 40 - 100.0% 38 38
Travelandsubsistence 580 973 1 553 1 535 18 98.8% 4570 4 998
Traininganddevelopment - 25 25 25 - 100.0% 11 11
Operatingpayments 1 105 106 105 1 99.1% 164 164
Venuesandfacilities - - - - - - 21 21
Transfers and subsidies - - - - - - 95 95
Households - - - - - - 95 95
Socialbenefits - - - - - - 95 95
Payments for capital assets 32 56 88 88 - 100.0% 4 641 4 641
Machineryandequipment 32 56 88 88 - 100.0% 4 641 4 641
Transportequipment - - - - - - 3 524 3 523
Othermachineryandequipment 32 56 88 88 - 100.0% 1117 1 118
Payments for financial assets - - - 19 (19) - - -
Total 5 960 519 6 479 6 479 - 100.0% 30 732 31 559
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Subprogramme: 1.2: Corporate Services
2015/16 2014/15
Economic classification
Adjusted Appropriation
Virement FinalAppropria-
tion
ActualExpendi-
ture
Variance Expenditureas % of final appropriation
FinalAppropriation
ActualExpenditure
R'000 R'000 R'000 R'000 R'000 % R'000 R'000Current payments 48 485 2 080 50 565 50 543 22 100.0% 49 174 49 156
Compensationofemployees 30937 (1470) 29467 29 468 (1) 100.0% 29 418 29 416
Salariesandwages 27953 (1797) 26 156 26 152 4 100.0% 26 355 26 354
Socialcontributions 2 984 327 3 311 3 316 (5) 100.2% 3 063 3 062
Goodsandservices 17548 3 550 21 098 21075 23 99.9% 19756 19740
Administrativefees 45 (29) 16 16 - 100.0% 76 76
Advertising 434 71 505 505 - 100.0% 572 572
Minor assets 3 9 12 12 - 100.0% 73 73
Bursaries:Employee 450 10 460 460 - 100.0% 350 350
Catering:Departmentalactivities 37 14 51 51 - 100.0% 105 105
Communication (G&S) 581 154 735 847 (112) 100.0% 1 164 1 164
Computerservices 9 383 2537 11 920 11 920 - 100.0% 9 031 9 031
Consultants:Businessandadvisoryservices 50 41 91 91 - 100.0% 175 170
Legalservices 77 325 402 402 - 100.0% 396 396
Contractors 1 539 503 2 042 2 042 - 100.0% 1 821 1 809
Agencyandsupport/outsourcedservices 117 (78) 39 39 - 100.0% 64 64Fleetservices(includinggovernmentmotortransport)
5 15 20 20 - 100.0% 14 14
Consumablesupplies 92 (14) 78 77 1 98.7% 151 151
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Consumable:Stationery,printingandofficesupplies
426 (151) 275 276 (1) 100.4% 432 432
Operatingleases 134 (11) 123 123 - 100.0% 61 61
Travelandsubsistence 1376 (169) 1207 1 184 23 98.1% 1507 1507
Traininganddevelopment 625 (330) 295 294 1 99.7% 1376 1376
Operatingpayments 2174 642 2 816 2705 111 96.1% 2 386 2387
Rentalandhiring - 11 11 11 - 100.0% 2 2
Transfers and subsidies 16 25 41 41 - 100.0% 683 682
Departmentalagenciesandaccounts - - - - - - 530 529Departmentalagencies(non-businessentities)
- - - - - - 530 529
Households 16 25 41 41 - 100.0% 153 153
Socialbenefits 16 25 41 41 - 100.0% 153 153
Payments for capital assets 76 146 222 222 - 100.0% 2 152 2 152
Machineryandequipment 76 146 222 222 - 100.0% 2 152 2 152
Othermachineryandequipment 76 146 222 222 - 100.0% 2 152 2 152
Payment for financial assets - - - 23 (23) - - 17
Total 48 577 2 251 50 828 50 829 (1) 100.0% 52 009 52 007
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Subprogramme: 1.3: Financial Administration
2015/16 2014/15
Economic classification
Adjusted Appropriation
Virement FinalAppro-priation
ActualExpendi-
ture
Variance Expenditureas % of final appropriation
FinalAppropriation
ActualExpenditure
R'000 R'000 R'000 R'000 R'000 % R'000 R'000Current payments 28 776 585 29 361 29 360 1 100.0% 28 438 28 403
Compensationofemployees 22 166 (1017) 21 149 21 149 - 100.0% 20 422 20 390
Salariesandwages 19 651 (1271) 18 380 18 380 - 100.0% 17900 17868
Socialcontributions 2 515 254 2769 2769 - 100.0% 2 522 2 522
Goodsandservices 6 610 1 602 8 212 8 211 1 100.0% 8 016 8 013
Administrativefees 150 (40) 110 110 - 100.0% 106 106
Advertising 75 (69) 6 6 - 100.0% 33 33
Minor assets 36 16 52 52 - 100.0% 251 251
Catering:Departmentalactivities 3 1 4 4 - 100.0% 15 15
Communication (G&S) 414 16 430 430 - 100.0% 441 441
Computerservices 69 5 74 74 - 100.0% 28 28
Laboratoryservices - - - - - - 2 2
Legalservices - - - - - - 187 188
Contractors 197 272 469 469 - 100.0% 578 578Fleetservices(includinggovernmentmotortransport) 15 116 131 131 - 100.0% 120 120
Consumablesupplies 127 238 365 365 - 100.0% 334 334Consumable:Stationery,printingandofficesupplies 271 250 521 534 (13) 102.5% 1 441 1 439
Operatingleases 371 (6) 365 365 - 100.0% 245 245
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Propertypayments 4170 568 4738 4725 13 99.7% 3 388 3387
Travelandsubsistence 435 324 759 765 (6) 100.8% 733 732
Traininganddevelopment 150 (116) 34 34 - 100.0% 28 28
Operatingpayments 127 27 154 147 7 95.5% 86 86
Transfers and subsidies 54 49 103 103 - 100.0% 137 137
Departmentalagenciesandaccounts 44 2 46 46 - 100.0% 35 35Departmentalagencies(non-businessentities) 44 2 46 46 - 100.0% 35 35
Households 10 47 57 57 - 100.0% 102 102
Socialbenefits 10 47 57 57 - 100.0% 102 102
Payments for capital assets 240 51 291 291 - 100.0% 2 362 2 285
Buildingsandotherfixedstructures - 81 81 81 - 100.0% 557 481
Buildings - 81 81 81 - 100.0% 557 481
Machineryandequipment 240 (30) 210 210 - 100.0% 1 805 1 804
Othermachineryandequipment 240 (30) 210 210 - 100.0% 1 805 1 804
Payment for financial assets - - - - - - - 2
Total 29 070 685 29 755 29 754 1 100.0% 30 937 30 827
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Subprogramme: 1.4: Internal Audit
2015/16 2014/15
Economic classification
Adjusted Appropriation
Virement FinalAppropriation
ActualExpenditure
Variance Expenditureas % of final appropriation
FinalAppropriation
ActualExpenditure
R'000 R'000 R'000 R'000 R'000 % R'000 R'000Current payments 7 283 349 7 632 7 631 1 100.0% 6 981 6 977
Compensationofemployees 4 983 (195) 4788 4788 - 100.0% 4 336 4 332
Salariesandwages 4 505 (206) 4 300 4 300 - 100.0% 3 889 3 885
Socialcontributions 478 10 488 488 - 100.0% 447 447
Goodsandservices 2 300 544 2844 2 843 1 100.0% 2 645 2 645
Administrativefees 24 (17) 7 7 - 100.0% 7 7
Minor assets 1 1 2 2 - 100.0% 4 4
Auditcosts:External 1 800 549 2 349 2 349 - 100.0% 2077 2077
Catering:Departmentalactivities 5 (4) 1 1 - 100.0% - -
Communication 60 15 75 75 - 100.0% 83 83
Computerservices 61 6 67 67 - 100.0% 38 38Consultants:Businessandadvisoryservices 30 (13) 17 17 - 100.0% 21 21
Legalservices - - - - - - 10 10
Contractors - - - - - - 24 24Fleetservices(includinggovernmentmotor transport)
3 1 4 4 - 100.0% - -
Consumablesupplies 12 (10) 2 2 - 100.0% 8 8Consumable:Stationery,printingandofficesupplies
14 9 23 23 - 100.0% 12 12
Operatingleases 41 - 41 40 1 100.0% 41 41
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Travelandsubsistence 137 53 190 190 - 100.0% 208 208
Traininganddevelopment 100 (70) 30 30 - 100.0% 78 78
Operatingpayments 12 24 36 36 - 100.0% 34 34
Transfers and subsidies 6 - 6 6 - 100.0% 26 26
Households 6 - 6 6 - 100.0% 26 26
Socialbenefits 6 - 6 6 - 100.0% 26 26
Payments for capital assets - 82 82 82 - 100.0% 39 38
Machineryandequipment - 82 82 82 - 100.0% 39 38
Othermachineryandequipment - 82 82 82 - 100.0% 39 38
Total 7 289 431 7 720 7 719 1 100.0% 7 046 7 041
Subprogramme: 1.5: Office Accommodation
2015/16 2014/15
Economic classification
Adjusted Appropriation
Virement FinalAppro-priation
ActualExpendi-
ture
Variance Expenditureas % of final appropriation
FinalAppropriation
ActualExpenditure
R'000 R'000 R'000 R'000 R'000 % R'000 R'000Current payments 48 932 1 207 50 139 50 139 - 100.0% 45 503 45 503
Goodsandservices 48 932 1207 50 139 50 139 - 100.0% 45 503 45 503
Operatingleases 46 616 (499) 46177 46177 - 100.0% 42 420 42 420
Propertypayments 2 316 1706 4 022 4 022 - 100.0% 3 083 3 083
Total 48 932 1 207 50 139 50 139 - 100.0% 45 503 45 503
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Programme 2: Content Processing and Dissemination
2015/16 2014/15
Subprogramme
Adjusted Appropriation
Virement FinalAppropriation
ActualExpenditure
Variance Expenditureas % of final appropriation
FinalAppropriation
ActualExpenditure
R'000 R'000 R'000 R'000 R'000 % R'000 R'0002.1 Programme Management for Content Processing and Dissemination
3 290 (306) 2 984 2 984 - 100.0% 3 395 3 395
2.2 Policy and Research 31 834 (2 252) 29 582 29 566 16 99.9% 32475 31 382
2.3 Products and Platforms 46 618 (4 006) 42 612 42 395 217 99.5% 51 343 51 294
Total 81 742 (6 564) 75 178 74 945 233 99.7% 87 213 86 071
Appropriation per economic classification
2015/16 2014/15
Programme 2 per Economic classification
Adjusted Appropriation
Virement FinalAppropriation
ActualExpenditure
Variance Expenditureas % of final appropriation
FinalAppropriation
ActualExpenditure
R'000 R'000 R'000 R'000 R'000 % R'000 R'000Current payments 81 149 (6 680) 74 469 74 219 250 99.7% 86 039 84 886
Compensationofemployees 46817 (1 309) 45 508 45 292 216 99.5% 44 915 44 414
Salariesandwages 41 838 (1 423) 40 415 40 234 181 99.6% 39 989 39 486
Socialcontributions 4979 114 5 093 5 058 35 99.3% 4 926 4 928
Goodsandservices 34 332 (5371) 28 961 28927 34 99.9% 41 124 40472
Administrativefees 42 (28) 14 14 - 100.0% 45 44
Advertising 937 1 622 2 559 2 559 - 100.0% 2 498 2 498
Minor assets 19 1 20 20 - 100.0% 86 86
Catering:Departmentalactivities 134 (59) 75 75 - 100.0% 193 193
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Communication 1 156 (155) 1 001 1 001 - 100.0% 1167 1 166
Computerservices 2437 219 2 656 2 656 - 100.0% 6 111 6 111Consultants:Businessandadvisoryservices 1 210 1 028 2 238 2 238 - 100.0% 1 881 1 881
Legalservices - 84 84 84 - 100.0% 97 97
Contractors 114 (105) 9 9 - 100.0% 573 573Agencyandsupport/outsourcedservices 5768 (2 326) 3 442 3 421 21 99.4% 6 899 6 259
Fleetservices(includinggovernmentmotor transport) 26 (15) 11 11 - 100.0% 13 13
Consumablesupplies 104 (47) 57 57 - 100.0% 33 33Consumable:Stationery,printingandofficesupplies 1 316 (531) 785 785 - 100.0% 2731 2731
Operatingleases 215 (51) 164 164 - 100.0% 157 157
Travelandsubsistence 2037 (62) 1975 1 963 12 99.4% 2 281 2271
Traininganddevelopment 402 (39) 363 363 - 100.0% 58 58
Operatingpayments 18 365 (5 285) 13 080 13 080 - 100.0% 16 301 16 301
Venuesandfacilities 50 354 404 403 1 99.8% - -
Rentalandhiring - 24 24 24 - 100.0% - -
Transfers and subsidies 453 115 568 568 - 100.0% 85 85
Households 453 115 568 568 - 100.0% 85 85
Socialbenefits 453 115 568 568 - 100.0% 85 85
Payments for capital assets 140 1 141 141 - 100.0% 1 089 1 089
Machineryandequipment 140 1 141 141 - 100.0% 1 089 1 089
Othermachineryandequipment 140 1 141 141 - 100.0% 1 089 1 089
Payments for financial assets - - - 17 (17) - - 11
Total 81 742 (6 564) 75 178 74 945 233 99.7% 87 213 86 071
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Subprogramme 2.1: Programme Management for Content Processing and Dissemination
2015/16 2014/15
Economic classification
Adjusted Appropriation
Virement FinalAppropriation
ActualExpenditure
Variance Expenditureas % of final appropriation
FinalAppropriation
ActualExpenditure
R'000 R'000 R'000 R'000 R'000 % R'000 R'000Current payments 3 290 (361) 2 929 2 921 8 99.7% 3 395 3 395
Compensationofemployees 2 932 (394) 2 538 2 538 - 100.0% 2 644 2 644
Salariesandwages 2678 (384) 2 294 2 294 - 100.0% 2 389 2 388
Socialcontributions 254 (10) 244 244 - 100.0% 255 256
Goodsandservices 358 33 391 383 8 98.0% 751 751
Administrativefees 5 (3) 2 2 - 100.0% 5 5
Advertising - 3 3 3 - 100.0% - -
Catering:Departmentalactivities 10 (10) - - - - 20 20
Communication 103 (17) 86 86 - 100.0% 291 291
Legalservices - 84 84 84 - 100.0% 10 10
Contractors - - - - - - 149 149
Fleetservices(includinggovernmentmotor transport)
2 (2) - - - - - -
Consumablesupplies 8 (5) 3 3 - 100.0% 3 3
Consumable:Stationery,printingandofficesupplies
32 (16) 16 16 - 100.0% 13 13
Travelandsubsistence 172 25 197 189 8 95.9% 253 253
Traininganddevelopment 20 (20) - - - - - -
Operatingpayments 6 (6) - - - - 7 7
Payments for capital assets - 55 55 55 - 100.0% - -
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Machineryandequipment - 55 55 55 - 100.0% - -
Othermachineryandequipment - 55 55 55 - 100.0% - -
Payment for financial assets - - - 8 (8) - - -
Total 3 290 (306) 2 984 2 984 - 100.0% 3 395 3 395
Subprogramme 2.2: Policy and Research
2015/16 2014/15
Economic classification
Adjusted Appropriation
Virement FinalAppropriation
ActualExpenditure
Variance Expenditureas % of final appropriation
FinalAppropriation
ActualExpenditure
R'000 R'000 R'000 R'000 R'000 % R'000 R'000Current payments 31 450 (2 337) 29 113 29 092 21 99.9% 31 750 30 656
Compensationofemployees 22507 (202) 22 305 22 306 (1) 100.0% 21 950 21 496
Salariesandwages 20 138 (218) 19 920 19 921 (1) 100.0% 19 598 19 144
Socialcontributions 2 369 16 2 385 2 385 - 100.0% 2 352 2 352
Goodsandservices 8 943 (2 135) 6 808 6786 22 99.7% 9 800 9 160
Administrativefees 2 3 5 5 - 100.0% 4 4
Advertising 10 135 145 145 - 100.0% 511 511
Minor assets 19 (5) 14 14 - 100.0% 57 57
Catering:Departmentalactivities 52 (24) 28 28 - 100.0% 129 129
Communication 492 (70) 422 422 - 100.0% 420 420
Computerservices 773 (235) 538 538 - 100.0% 656 656Consultants:Businessandadvisoryservices
110 (33) 77 77 - 100.0% 52 52
Legalservices - - - - - - 39 39
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Contractors 63 (54) 9 9 - 100.0% 157 157Agencyandsupport/outsourcedservices
5 696 (2 254) 3 442 3 421 21 99.4% 6 865 6 225
Fleetservices(includinggovernmentmotor transport)
18 (11) 7 7 - 100.0% 5 5
Consumablesupplies 36 (16) 20 20 - 100.0% 19 19Consumable:Stationery,printingandofficesupplies
184 (70) 114 114 - 100.0% 82 82
Operatingleases 150 (39) 111 111 - 100.0% 106 106
Travelandsubsistence 654 45 699 699 - 100.0% 529 529
Traininganddevelopment 132 221 353 353 - 100.0% 33 33
Operatingpayments 502 (82) 420 420 - 100.0% 136 136
Venuesandfacilities 50 354 404 403 1 99.8% - -
Transfers and subsidies 374 66 440 440 - 100.0% 65 65
Households 374 66 440 440 - 100.0% 65 65
Socialbenefits 374 66 440 440 - 100.0% 65 65
Payments for capital assets 10 19 29 29 - 100.0% 660 660
Machineryandequipment 10 19 29 29 - 100.0% 660 660
Othermachineryandequipment 10 19 29 29 - 100.0% 660 660
Payments for financial assets - - - 5 (5) - - 1
Total 31 834 (2 252) 29 582 29 566 16 99.9% 32 475 31 382
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Subprogramme 2.3: Products and Platforms
2015/16 2014/15
Economic classification
Adjusted Appropriation
Virement FinalAppropriation
ActualExpenditure
Variance Expenditureas % of final appropriation
FinalAppropriation
ActualExpenditure
R'000 R'000 R'000 R'000 R'000 % R'000 R'000Current payments 46 409 (3 982) 42 427 42 206 221 99.5% 50 894 50 835
Compensationofemployees 21378 (713) 20 665 20 448 217 98.9% 20 321 20274
Salariesandwages 19 022 (821) 18 201 18 019 182 99.0% 18 002 17954
Socialcontributions 2 356 108 2 464 2 429 35 98.6% 2 319 2 320
Goodsandservices 25 031 (3 269) 21762 21758 4 100.0% 30573 30 561
Administrativefees 35 (28) 7 7 - 100.0% 36 35
Advertising 927 1 484 2 411 2 411 - 100.0% 1987 1987
Minor assets - 6 6 6 - 100.0% 29 29
Catering:Departmentalactivities 72 (25) 47 47 - 100.0% 44 44
Communication 561 (68) 493 493 - 100.0% 456 455
Computerservices 1 664 454 2 118 2 118 - 100.0% 5 455 5 455Consultants:Businessandadvisoryservices 1 100 1 061 2 161 2 161 - 100.0% 1 829 1 829
Legalservices - - - - - - 48 48
Contractors 51 (51) - - - - 267 267Agencyandsupport/outsourcedservices 72 (72) - - - - 34 34
Fleetservices(includinggovernmentmotor transport) 6 (2) 4 4 - 100.0% 8 8
Consumablesupplies 60 (26) 34 34 - 100.0% 11 11
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Consumable:Stationery,printingandofficesupplies 1 100 (445) 655 655 - 100.0% 2 636 2 636
Operatingleases 65 (12) 53 53 - 100.0% 51 51
Travelandsubsistence 1 211 (132) 1079 1075 4 99.6% 1 499 1 489
Traininganddevelopment 250 (240) 10 10 - 100.0% 25 25
Operatingpayments 17857 (5197) 12 660 12 660 - 100.0% 16 158 16 158
Rentalandhiring - 24 24 24 - 100.0% - -
Transfers and subsidies 79 49 128 128 - 100.0% 20 20
Households 79 49 128 128 - 100.0% 20 20
Socialbenefits 79 49 128 128 - 100.0% 20 20
Payments for capital assets 130 (73) 57 57 - 100.0% 429 429
Machineryandequipment 130 (73) 57 57 - 100.0% 429 429
Othermachineryandequipment 130 (73) 57 57 - 100.0% 429 429
Payments for financial assets - - 4 (4) - - 10
Total 46 618 (4 006) 42 612 42 395 217 99.5% 51 343 51 294
Programme 3 – Intergovernmental Coordination and Stakeholder Management
2015/16 2014/15
Subprogramme
Adjusted Appropriation
Virement FinalAppropriation
ActualExpenditure
Variance Expenditureas % of final appropriation
FinalAppropriation
ActualExpenditure
R'000 R'000 R'000 R'000 R'000 % R'000 R'0003.1 ProgrammeManagementfor
IntergovernmentalCoordinationandStakeholderManagement
2 560 296 2 856 2 856 - 100.0% 2 659 2 659
3.2 ProvincialandLocalLiaison 68 423 (378) 68 045 68 043 2 100.0% 70415 70412
3.3 MediaEngagement 13 830 (632) 13 198 13 200 (2) 100.0% 12 845 12 843
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3.4 ClusterSupervision(HumanDevelopment,SocialProtectionandGovernanceandAdministration
5 030 452 5 482 5 482 - 100.0% 4 562 4 561
3.5 ClusterSupervision(EconomicandInfrastructure,JusticeandInternational)
4878 (992) 3 886 3 886 - 100.0% 3788 3788
3.6 MediaDevelopmentandDiversityAgency
- - - - - - 21 815 21 815
Total 94 721 (1 254) 93 467 93 467 - 100.0% 116 084 116 078
Programme 3: Intergovernmental Coordination and Stakeholder Management
2015/16 2014/15
Subprogramme
Adjusted Appropriation
Virement FinalAppropriation
ActualExpenditure
Variance Expenditureas % of final appropriation
FinalAppropriation
ActualExpenditure
R'000 R'000 R'000 R'000 R'000 % R'000 R'000Economic classification
Current payments 94 366 (1 485) 92 881 92 790 91 99.9% 93 554 93 544
Compensationofemployees 74315 (1751) 72564 72565 (1) 100.0% 68 636 68 636
Salariesandwages 65171 (1867) 63 304 63 303 1 100.0% 60 013 60 013
Socialcontributions 9 144 116 9 260 9 262 (2) 100.0% 8 623 8 623
Goodsandservices 20 051 266 20317 20 225 92 99.5% 24 918 24 908
Administrativefees 251 (99) 152 152 - 100.0% 228 227
Advertising 1 019 (265) 754 754 - 100.0% 1716 1715
Minor assets 56 (13) 43 43 - 100.0% 95 95
Catering:Departmentalactivities 735 (212) 523 502 21 96.0% 965 966
Communication (G&S) 3 952 910 4 862 4 858 4 99.9% 4 948 4947
Computerservices - 3 3 3 - 100.0% 1 1
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Consultants:Businessandadvisoryservices - 3 3 3 - 100.0% 26 26
Legalservices - 84 84 84 - 100.0% 185 185
Contractors 1275 (39) 1 236 1 236 - 100.0% 2072 2072Fleetservices(includinggovernmentmotor transport)
1 199 610 1 809 1 810 (1) 100.1% 2 301 2 301
Consumablesupplies 197 (87) 110 109 1 99.1% 162 162Consumable:Stationery,printingandofficesupplies
1 020 (266) 754 750 4 99.5% 712 712
Operatingleases 669 (76) 593 568 25 95.8% 466 465
Propertypayments 81 (28) 53 52 1 98.1% 71 71
Travelandsubsistence 7400 554 7954 7915 39 99.5% 8437 8 430
Traininganddevelopment 152 (108) 44 43 1 97.7% 63 63
Operatingpayments 1 433 (287) 1 146 1 150 (4) 100.3% 2 135 2 135
Venueandfacilities 468 (347) 121 121 - 100.0% 246 246
Rentalandhiring 144 (71) 73 72 1 98.6% 89 89
Transfers and subsidies 172 111 283 282 1 99.6% 21 865 21 860
Departmentalagenciesandaccounts 9 2 11 10 1 90.9% 21 824 21 819Departmentalagencies(non-businessentities)
9 2 11 10 1 90.9% 21 824 21 819
Households 163 109 272 272 - 100.0% 41 41
Socialbenefits 163 109 272 272 - 100.0% 41 41
Payments for capital assets 183 120 303 303 - 100.0% 665 666
Machineryandequipment 183 120 303 303 - 100.0% 665 666
Othermachineryandequipment 183 120 303 303 - 100.0% 665 666
Payment for financial assets - - - 92 (92) - - 8
Total 94 721 (1 254) 93 467 93 467 - 100.0% 116 084 116 078
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Subprogramme 3.1: Programme Management for Intergovernmental Coordination and Stakeholder Management2015/16 2014/15
Economic classification
Adjusted Appropriation
Virement FinalAppropriation
ActualExpenditure
Variance Expenditureas % of final appropriation
FinalAppropriation
ActualExpenditure
R'000 R'000 R'000 R'000 R'000 % R'000 R'000Current payments 2 560 284 2 844 2 844 - 100.0% 2 619 2 619
Compensationofemployees 2278 45 2 323 2 324 (1) 100.0% 2 184 2 184
Salariesandwages 2 040 78 2 118 2 118 - 100.0% 1 945 1 945
Socialcontributions 238 (33) 205 206 (1) 100.5% 239 239
Goodsandservices 282 239 521 520 1 99.8% 435 435
Administrativefees 6 (1) 5 5 - 100.0% 9 9
Minor assets - - - - - - 1 1
Catering:Departmentalactivities 1 - 1 1 - 100.0% - -
Communication (G&S) 62 20 82 82 - 100.0% 71 71
Legalservices - 84 84 84 - 100.0% 10 10
Contractors - - - - - - 7 7Fleetservices(includinggovernmentmotor transport) 1 - 1 1 - 100.0% - -
Consumablesupplies 8 (3) 5 4 1 80.0% 4 4Consumable:Stationery,printingandofficesupplies 15 6 21 21 - 100.0% 88 88
Travelandsubsistence 189 133 322 322 - 100.0% 245 245
Payments for capital assets - 12 12 12 - 100.0% 40 40
Machineryandequipment - 12 12 12 - 100.0% 40 40
Other machinery and equipment - 12 12 12 - 100.0% 40 40
Total 2 560 296 2 856 2 856 - 100.0% 2 659 2 659
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Subprogramme 3.2: Provincial and Local Liaison
2015/16 2014/15
Economic classification
Adjusted Appropriation
Virement FinalAppropriation
ActualExpenditure
Variance Expenditureas % of final appropriation
FinalAppropriation
ActualExpenditure
R'000 R'000 R'000 R'000 R'000 % R'000 R'000Current payments 68 240 (491) 67 749 67 710 39 99.9% 70 074 70 073
Compensationofemployees 52 492 (961) 51 531 51 531 - 100.0% 49770 49771
Salariesandwages 45 851 (1270) 44 581 44 580 1 100.0% 43 250 43 251
Socialcontributions 6 641 309 6 950 6 951 (1) 100.0% 6 520 6 520
Goodsandservices 15748 470 16 218 16179 39 99.8% 20 304 20 302
Administrativefees 189 (68) 121 121 - 100.0% 160 159
Advertising 1 004 (276) 728 728 - 100.0% 1 693 1 693
Minor assets 55 (23) 32 32 - 100.0% 88 88
Catering:Departmentalactivities 363 (84) 279 279 - 100.0% 610 610
Communication (G&S) 3117 717 3 834 3 834 - 100.0% 4 026 4 025
Computerservices - - - - - - 1 1ConsultantsBusinessandadvisoryservices - - - - - - 20 20
Legalservices - - - - - - 116 116
Contractors 1 250 (52) 1 198 1 198 - 100.0% 1 944 1 944Fleetservices(includinggovernmentmotor transport)
1 103 507 1 610 1 611 (1) 100.1% 2 121 2 121
Consumablesupplies 138 (56) 82 82 - 100.0% 119 119Consumable:Stationery,printingandofficesupplies
756 (150) 606 606 - 100.0% 411 411
OperatingLeases 465 (49) 416 410 6 98.6% 351 351
Propertypayments 80 (28) 52 52 - 100.0% 71 71
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Travelandsubsistence 5 506 551 6057 6 018 39 99.4% 6 600 6 600
Traininganddevelopment 52 (17) 35 35 - 100.0% 42 42
Operatingpayments 1 308 (289) 1 019 1 025 (6) 100.6% 1 596 1 596
Venuesandfacilities 218 (125) 93 93 - 100.0% 246 246
Rentalandhiring 144 (88) 56 55 1 98.2% 89 89
Transfers and subsidies 53 68 121 120 1 99.2% 18 15
Departmentalagenciesandaccounts 7 3 10 9 1 90.0% 7 4Departmentalagencies(non-Businessentities)
7 3 10 9 1 90.0% 7 4
Households 46 65 111 111 - 100.0% 11 11
Socialbenefits 46 65 111 111 - 100.0% 11 11
Payments for capital assets 130 45 175 175 - 100.0% 323 324
Machineryandequipment 130 45 175 175 - 100.0% 323 324
Othermachineryandequipment 130 45 175 175 - 100.0% 323 324
Payment for financial assets - - - 38 (38) - - -
Total 68 423 (378) 68 045 68 043 2 100.0% 70 415 70 412
Subprogramme 3.3: Media Engagement
2015/16 2014/15
Economic classification
Adjusted Appropriation
Virement FinalAppropriation
ActualExpenditure
Variance Expenditureas % of final appropriation
FinalAppropriation
ActualExpenditure
R'000 R'000 R'000 R'000 R'000 % R'000 R'000Current payments 13 723 (689) 13 034 13 007 27 99.8% 12 668 12 667
Compensationofemployees 10 948 (431) 10 515 10 515 - 100.0% 9 663 9 663
Salaries and wages 9 626 (272) 9 354 9 354 - 100.0% 8574 8574
Social contributions 1 320 (159) 1 161 1 161 - 100.0% 1 089 1 089
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Goodsandservices 2777 (258) 2 519 2 492 27 98.9% 3 005 3 004
Administrativefees 35 (17) 18 18 - 100.0% 32 32
Advertising 15 11 26 26 - 100.0% 22 22
Minor assets 1 3 4 4 - 100.0% 4 3
Catering:Departmentalactivities 162 (26) 136 136 - 100.0% 322 323
Communication (G&S) 568 131 699 699 - 100.0% 655 655ConsultantsBusinessandadvisoryservices - 3 3 3 - 100.0% 6 6
Legalservices - - - - - - 39 39
Contractors 25 11 36 36 - 100.0% 91 91Fleetservices(includinggovernmentmotor transport) 95 97 192 192 - 100.0% 175 175
Consumablesupplies 24 (11) 13 13 - 100.0% 28 28Consumable:Stationery,printingandofficesupplies 139 (44) 95 91 4 95.8% 129 130
OperatingLeases 204 (27) 177 158 19 89.3% 115 114
Propertypayments 1 - 1 1 - 100.0% - -
Travelandsubsistence 1 059 (121) 938 938 - 100.0% 962 961
Traininganddevelopment 74 (65) 9 8 1 88.9% 8 8
Operatingpayments 125 2 127 125 2 98.4% 417 417
Venuesandfacilities 250 (222) 28 28 - 100.0% - -
Rentalandhiring - 17 17 17 - 100.0% - -
Transfers and subsidies 54 43 97 97 - 100.0% 32 30
Departmentalagenciesandaccounts 2 (1) 1 1 - 100.0% 2 -Departmentalagencies(non-Businessentities) 2 (1) 1 1 - 100.0% 2 -
Households 52 44 96 96 - 100.0% 30 30
Socialbenefits 52 44 96 96 - 100.0% 30 30
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Payments for capital assets 53 14 67 67 - 100.0% 145 145
Machineryandequipment 53 14 67 67 - 100.0% 145 145
Othermachineryandequipment 53 14 67 67 - 100.0% 145 145
Payment for financial assets - - - 29 (29) - - 1
Total 13 830 (632) 13 198 13 200 (2) 100.0% 12 845 12 843
Subprogramme 3.4: Cluster Supervision (Human Development, Social Protector)
2015/16 2014/15
Economic classification
Adjusted Appropriation
Virement FinalAppropriation
ActualExpenditure
Variance Expenditureas % of final appropriation
FinalAppropriation
ActualExpenditure
R'000 R'000 R'000 R'000 R'000 % R'000 R'000Current payments 5 030 428 5 458 5 437 21 99.6% 4 445 4 444
Compensationofemployees 4 458 401 4 859 4 859 - 100.0% 3 834 3 833
Salariesandwages 3 958 329 4287 4287 - 100.0% 3378 3377
Socialcontributions 500 72 572 572 - 100.0% 456 456
Goodsandservices 572 27 599 578 21 96.5% 611 611
Administrativefees 5 (1) 4 4 - 100.0% 6 6
Advertising - - - - - - 1 -
Minor assets - 4 4 4 - 100.0% - 1
Catering:Departmentalactivities 66 (15) 51 30 21 58.8% 22 22
Communication (G&S) 127 18 145 145 - 100.0% 119 119
Computerservices - 3 3 3 - 100.0% - -
Legalservices - - - - - - 10 10
Contractors - - - - - - 15 15
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Fleetservices(includinggovernmentmotor transport)
- 3 3 3 - 100.0% 2 2
Consumablesupplies 17 (13) 4 4 - 100.0% 6 6Consumable:Stationery,printingandofficesupplies
60 (42) 18 18 - 100.0% 64 64
Travelandsubsistence 297 70 367 367 - 100.0% 231 231
Traininganddevelopment - - - - - - 13 13
Operatingpayments - - - - - - 122 122
Payments for capital assets - 24 24 24 - 100.0% 117 117
Machineryandequipment - 24 24 24 - 100.0% 117 117
Othermachineryandequipment - 24 24 24 - 100.0% 117 117
Payment for financial assets - - - 21 (21) - - -
Total 5 030 452 5 482 5 482 - 100.0% 4 562 4 561
Subprogramme 3.5 Cluster Supervision (Economic and Infrastructure, Justice and International)
2015/16 2014/15
Economic classification
Adjusted Appropriation
Virement FinalAppropriation
ActualExpenditure
Variance Expenditureas % of final appropriation
FinalAppropriation
ActualExpenditure
R'000 R'000 R'000 R'000 R'000 % R'000 R'000Current payments 4 813 (1 017) 3 796 3 792 4 99.9% 3 748 3 741
Compensationofemployees 4 141 (805) 3 336 3 336 - 100.0% 3 185 3 185
Salariesandwages 3 696 (732) 2 964 2 964 - 100.0% 2 866 2 866
Socialcontributions 445 (73) 372 372 - 100.0% 319 319
Goodsandservices 672 (212) 460 456 4 99.1% 563 556
Administrativefees 16 (12) 4 4 - 100.0% 21 21
Minor assets - 3 3 3 - 100.0% 2 2
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Catering:Departmentalactivities 143 (87) 56 56 - 100.0% 11 11
Communication (G&S) 78 24 102 98 4 96.1% 77 77
Legalservices - - - - - - 10 10
Contractors - 2 2 2 - 100.0% 15 15Fleetservices(includinggovernmentmotor transport) - 3 3 3 - 100.0% 3 3
Consumablesupplies 10 (4) 6 6 - 100.0% 5 5Consumable:Stationery,printingandofficesupplies 50 (36) 14 14 - 100.0% 20 19
Travelandsubsistence 349 (79) 270 270 - 100.0% 399 393
Traininganddevelopment 26 (26) - - - - - -
Transfers and subsidies 65 - 65 65 - 100.0% - -
Households 65 - 65 65 - 100.0% - -
Socialbenefits 65 - 65 65 - 100.0% - -
Payments for capital assets - 25 25 25 - 100.0% 40 40
Machineryandequipment - 25 25 25 - 100.0% 40 40
Othermachineryandequipment - 25 25 25 - 100.0% 40 40
Payment for financial assets - - - 4 (4) - - 7
Total 4 878 (992) 3 886 3 886 - 100.0% 3 788 3 788
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Subprogramme 3.6: Media Development and Diversity Agency2015/16 2014/15
Economic classification
Adjusted Appropriation
Virement FinalAppropriation
ActualExpenditure
Variance Expenditureas % of final appropriation
FinalAppropriation
ActualExpenditure
R'000 R'000 R'000 R'000 R'000 % R'000 R'000Transfersandsubsidies - - - - - - 21 815 21 815
Departmentalagenciesandaccounts - - - - - - 21 815 21 815Departmentalagencies(non-businessentities)
- - - - - - 21 815 21 815
Total - - - - - - 21 815 21 815
Programme 4: Communication Service Agency2015/16 2014/15
Subprogramme
Adjusted Appropriation
Virement FinalAppropriation
ActualExpenditure
Variance Expenditureas % of final appropriation
FinalAppropriation
ActualExpenditure
R'000 R'000 R'000 R'000 R'000 % R'000 R'0004.1 Marketing,AdvertisingandMedia
Buying26 660 (351) 26 309 26 309 - 100.0% 28 320 28 320
4.2 MediaProduction 22 525 3076 25 601 25 600 1 100.0% 27225 27225
Total 49 185 2 725 51 910 51 909 1 100.0% 55 545 55 545
Economic classificationCurrent payments 48 939 2 862 51 801 51 801 - 100.0% 54 248 54 240Compensationofemployees 25047 52 25 099 25 098 1 100.0% 22 265 22 265Salariesandwages 22175 92 22267 22267 - 100.0% 19734 19734Socialcontributions 2872 (40) 2 832 2 831 1 100.0% 2 531 2 531
Goodsandservices 23 892 2 810 26702 26703 (1) 100.0% 31 983 31975Administrativefees 118 43 161 161 - 100.0% 185 185Advertising 2 305 (1 051) 1 254 1 254 - 100.0% 3 009 3 009
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Minor assets - 25 25 25 - 100.0% 179 179
Catering:Departmentalactivities 192 (150) 42 42 - 100.0% 63 63
Communication (G&S) 1 869 654 2 523 2 523 - 100.0% 4 548 4 548
Computerservices 390 18 408 408 - 100.0% 800 800
Legalservices - - - - - - 50 50
Contractors 161 (25) 136 137 (1) 100.7% 500 500Fleetservices(includinggovernmentmotor transport) 36 (24) 12 12 - 100.0% 41 41
Consumablesupplies 42 37 79 79 - 100.0% 274 274Consumable:Stationery,printingandofficesupplies 365 302 667 667 - 100.0% 768 768
Operatingleases 126 13 139 139 - 100.0% 58 58
Propertypayments 2 (2) - - - - 2 2
Travelandsubsistence 6 064 1 521 7585 7585 - 100.0% 6 628 6 619
Traininganddevelopment 155 (117) 38 38 - 100.0% 89 89
Operatingpayments 12017 1 593 13 610 13 610 - 100.0% 14765 14766Venuesandfacilities 50 (29) 21 21 - 100.0% - -
Rentalandhiring - 2 2 2 - 100.0% 24 24
Transfersandsubsidies - 19 19 19 - 100.0% 6 6
Households - 19 19 19 - 100.0% 6 6
Socialbenefits - 19 19 19 - 100.0% 6 6
Paymentsforcapitalassets 246 (156) 90 89 1 98.9% 1 291 1 291
Machineryandequipment 46 44 90 89 1 98.9% 1 291 1 291
Othermachineryandequipment 46 44 90 89 1 98.9% 1 291 1 291
Softwareandotherintangibleassets 200 (200) - - - - - -
Paymentsforfinancialassets - - - - - - - 8
Total 49 185 2 725 51 910 51 909 1 100.0% 55 545 55 545
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Subprogramme: 4.1: Marketing, Advertising and Media Buying
2015/16 2014/15
Economic classification
Adjusted Appropriation
Virement FinalAppropriation
ActualExpenditure
Variance Expenditureas % of final appropriation
FinalAppropriation
ActualExpenditure
R'000 R'000 R'000 R'000 R'000 % R'000 R'000Current payments 26 614 (386) 26 228 26 228 - 100.0% 28 217 28 217
Compensationofemployees 10 328 (288) 10 040 10 040 - 100.0% 8 805 8 805
Salariesandwages 9 188 (169) 9 019 9 019 - 100.0% 7879 7879
Socialcontributions 1 140 (119) 1 021 1 021 - 100.0% 926 926
Goodsandservices 16 286 (98) 16 188 16 188 - 100.0% 19 412 19 412
Administrativefees 18 (5) 13 13 - 100.0% 3 3
Advertising 2 305 (1057) 1 248 1 248 - 100.0% 2 940 2 940
Minor assets - 3 3 3 - 100.0% 13 13
Catering:Departmentalactivities 190 (170) 20 20 - 100.0% 48 48
Communication (G&S) 393 (84) 309 309 - 100.0% 735 735
Computerservices 320 28 348 348 - 100.0% 359 359
Legalservices - - - - - - 40 40
Contractors 17 4 21 21 - 100.0% 59 59Fleetservices(includinggovernmentmotor transport) 32 (26) 6 6 - 100.0% 16 16
Consumablesupplies 32 (20) 12 12 - 100.0% 28 28Consumable:Stationery,printingandofficesupplies 127 198 325 325 - 100.0% 201 201
OperatingLeases 70 (4) 66 66 - 100.0% 19 19
Propertypayments 2 (2) - - - - 2 2
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Travelandsubsistence 601 (286) 315 315 - 100.0% 345 345
Traininganddevelopment 155 (127) 28 28 - 100.0% 77 77
Operatingpayments 11974 1477 13 451 13 451 - 100.0% 14 510 14 510
Venuesandfacilities 50 (29) 21 21 - 100.0% - -
RentalandHiring - 2 2 2 - 100.0% 17 17
Transfers and subsidies - 19 19 19 - 100.0% - -
Households - 19 19 19 - 100.0% - -
Socialbenefits - 19 19 19 - 100.0% - -
Payments for capital assets 46 16 62 62 - 100.0% 103 103
Machineryandequipment 46 16 62 62 - 100.0% 103 103
Other machinery and equipment 46 16 62 62 - 100.0% 103 103
Total 26 660 (351) 26 309 26 309 - 100.0% 28 320 28 320
Subprogramme: 4.2: Media Production
2015/16 2014/15
Economic classification
Adjusted Appropriation
Virement FinalAppropriation
ActualExpenditure
Variance Expenditureas % of final appropriation
FinalAppropriation
ActualExpenditure
R'000 R'000 R'000 R'000 R'000 % R'000 R'000Current payments 22 325 3 248 25 573 25 573 - 100.0% 26 031 26 023
Compensationofemployees 14719 340 15 059 15 058 1 100.0% 13 460 13 460
Salariesandwages 12987 261 13 248 13 248 - 100.0% 11 855 11 855
Socialcontributions 1732 79 1 811 1 810 1 100.0% 1 605 1 605
Goodsandservices 7606 2 908 10 514 10 515 (1) 100.0% 12571 12 563
Administrativefees 100 48 148 148 - 100.0% 182 182
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Advertising - 6 6 6 - 100.0% 69 69
Minor assets - 22 22 22 - 100.0% 166 166
Catering:Departmentalactivities 2 20 22 22 - 100.0% 15 15
Communication (G&S) 1476 738 2 214 2 214 - 100.0% 3 813 3 813
Computerservices 70 (10) 60 60 - 100.0% 441 441
Legalservices - - - - - - 10 10
Contractors 144 (29) 115 116 (1) 100.0% 441 441Fleetservices(includinggovernmentmotor transport) 4 2 6 6 - 100.0% 25 25
Consumablesupplies 10 57 67 67 - 100.0% 246 246Consumable:Stationery,printingandofficesupplies 238 104 342 342 - 100.0% 567 567
OperatingLeases 56 17 73 73 - 100.0% 39 39
Travelandsubsistence 5 463 1807 7270 7270 - 100.0% 6 283 6274
Traininganddevelopment - 10 10 10 - 100.0% 12 12
Operatingpayments 43 116 159 159 - 100.0% 255 258
RentalandHiring - - - - - - 7 7
Transfers and subsidies - - - - - - 6 6
Households - - - - - - 6 6
Socialbenefits - - - - - - 6 6
Payments for capital assets 200 (172) 28 27 1 96.4% 1 188 1 188
Machineryandequipment - 28 28 27 1 96.4% 1 188 1 188
Othermachineryandequipment - 28 28 27 1 96.4% 1 188 1 188
Softwareandotherintangibleassets 200 (200) - - - - - -
Payment for financial assets - - - - - - - 8
Total 22 525 3 076 25 601 25 600 1 100.0% 27 225 27 225
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1. Detail of transfers and subsidies as per Appropriation Act (after Virement): Detailofthesetransactionscanbeviewedinnote6(Transfersandsubsidies)andAnnexure1AtotheAnnualFinancialStatements.
2. Detail of specifically and exclusively appropriated amounts voted (after Virement): Detailofthesetransactionscanbeviewedinnote1(AnnualAppropriation)totheAnnualFinancialStatements.
3. Detail on payments for financial assets Detailofthesetransactionsperprogrammecanbeviewedinnote5(Paymentsforfinancialassets)totheAnnualFinancialStatements.
4. Explanations of material variances from Amounts Voted (after Virement):
4.1 Per Programme Final Appropria-
tion
Actual Expenditure
Variance Variance as a % of Final
Appropriation
R’000 R’000 R’000 %Programme1:Administration 144,921 144,920 1 -
Programme2: ContentProcessing and Dissemination
75,178 74,945 233 0.3%
TheunderspendinginProgramme2relatesmainlytocompensationofemployees(R216000)inrespectofaseniormanagerthatissecondedtoThePresidencyofwhichthemonthlysalarycostisclaimedandpaidbyThePresidency.GoodsandServicesunderspentwithR34000due to lesser researchcost (R21000)andtravelandsubsistence(R13000).R17000oftheunderspendinginGoodsandServicesisusedtofundthepaymentoffinancialassets.
Programme3:IntergovernmentalCoordination and Stakeholder
93,467 93,467 - -
Programme4:Communication ServiceAgency
51,910 51,909 1 -
4.2 Per Economic classification
Final Appropria-
tion
Actual Expenditure
Variance Variance as a % of Final
Appropriation
R’000 R’000 R’000 %
Current expenditure 363,239 362,855 384 0.1%Compensation of employees
202,676 202,461 215 0.1%
Goodsandservices 160,563 160,394 169 0.1%
Transfers and subsidies: 1,020 1,019 1 0.1%
Departmentalagencies& accounts
57 56 1 1.8%
Households 963 963 - -
Payment for capital assets
1,217 1,216 1 0.1%
Building&otherfixedassets
81 81 - -
Machinery&equipment 1,136 1,135 1 0.1%
Payment for financial assets
- 151 (151) -
Thedepartmentspent99.9%ofthefinalappropriation,withanetunderspendingofR235000or0.1%of the totalbudget.TheunderspendingoccurredmainlyinProgramme2:ContentProcessingandDissemination.Theunderspendingof R384000 incurrentexpenditure relatesmainly toCompensationofEmployees(R215000)inrespectofaseniormanagerthatissecondedtoThePresidencyofwhichthemonthlysalarycostisclaimedandpaidbyThePresidencyaswellasGoodsandServices(R169000)whichrelatemainlytocostcontainmentmeasuresin respect of catering (R21 000) and travel and subsistence (R86 000), lesserresearchcostthananticipated(R21000),operatingleaseexpenditureinrespectof photocopy machines (R21 000) and property payments (R14 000). R151 000 oftheunderspendinginGoodsandServicesisutilisedtofundthepaymentoffinancialassets
NOTES TO THE APPROPRIATION STATEMENTfor the year ended 31 March 2016
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2015/16 2014/15Note R’000 R’000
REVENUEAnnualappropriation 1 365476 425 069Departmentalrevenue 2 4 203 747
TOTAL REVENUE 369 679 425 816
EXPENDITURECurrent expenditureCompensationofemployees 3 202 461 207518Goodsandservices 4 160 394 182 014Total current expenditure 362 855 389 532
Transfers and subsidiesTransfersandsubsidies 6 1 019 22 891Total transfers and subsidies 1 019 22 891
Expenditure for capital assetsTangibleassets 7 1 216 12 162Total expenditure for capital assets 1 216 12 162
Payment for financial assets 5 151 46
TOTAL EXPENDITURE 365 241 424 631
SURPLUS/(DEFICIT) FOR THE YEAR 4 438 1 185
Reconciliation of Net Surplus/(Deficit) for the year
Voted funds 235 438AnnualAppropriation 235 438
Departmentalrevenue 13 4 203 747
SURPLUS/(DEFICIT) FOR THE YEAR 4 438 1 185
2015/16 2014/15Note R’000 R’000
ASSETS
Current assets 109 307 113 705Unauthorised expenditure 8 4 406 4 406Cashandcashequivalents 9 102 366 108 465Prepaymentsandadvances 10 887 654Receivables 11 1 648 180
Non-current assets 309 374Receivables 11 309 374
TOTAL ASSETS 109 616 114 079
LIABILITIESCurrent liabilities 93 122 101 534Votedfundstobesurrenderedto theRevenueFund 12 235 1 148
Departmentalrevenuetobesurrendered totheRevenueFund 13 8 6
Payables 14 92879 100 380
Non-Current liabilitiesPayables 15 15 638 12 305
TOTAL LIABILITIES 108 760 113 839
NET ASSETS 856 240
Represented by:Recoverablerevenue 856 240
TOTAL 856 240
STATEMENT OF FINANCIAL PERFORMANCE for the period ended 31 March 2016
STATEMENT OF FINANCIAL POSITION at 31 March 2016
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2015/16 2014/15Note R’000 R’000
Recoverable revenueOpeningbalance 240 338 Transfers: 616 (98)Debtsrevised 25 -Debtsrecovered(includedindepartmentalreceipts) (304) (178)
Debtsraised 895 80Closingbalance 856 240
TOTAL 856 240
2015/16 2014/15Note R’000 R’000
CASH FLOWS FROM OPERATING ACTIVITIESReceipts 369 679 425,816Annualappropriatedfundsreceived 1 365476 425,069Departmentalrevenuereceived 2.1; 2.3 3979 642Interestreceived 2.2 224 105
Net(increase)/decreaseinworkingcapital (9137) (15,231)SurrenderedtoRevenueFund (5 349) (754)Current payments (362 855) (388,822)Paymentsforfinancialassets (151) (46)Transfersandsubsidiespaid (1 019) (22,891)Net cash flow available from operating activities 16 (8 832) (1,928)
CASH FLOWS FROM INVESTING ACTIVITIESPaymentsforcapitalassets (1 216) (12,162)Net cash flows from investing activities 7 (1 216) (12,162)
CASH FLOWS FROM FINANCING ACTIVITIESIncrease/(decrease)innetassets 616 (98)Increase/(decrease)innon-currentpayables 3 333 634Net cash flows from financing activities 3 949 536
Netincrease/(decrease)incashandcashequivalents (6 099) (13,554)
Cashandcashequivalentsatthebeginningof the period 108 465 122 019
Cash and cash equivalents at end of period 9 102 366 108,465
STATEMENT OF CHANGES IN NET ASSETS for the year ended 31 March 2016
CASH FLOW STATEMENT for the year ended 31 March 2016
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The financial statements have been prepared in accordancewith the followingpolicies, which have been applied consistently in all material aspects, unlessotherwise indicated. Management has concluded that the financial statementspresentfairlytheDepartment’sprimaryandsecondaryinformation.
Thehistoricalcostconventionhasbeenused,exceptwhereotherwiseindicated.Management has used assessments and estimates in preparing the annualfinancial statements. Thesearebasedon thebest information available at thetime of preparation.
Whereappropriateandmeaningful,additionalinformationhasbeendisclosedtoenhancetheusefulnessofthefinancialstatementsandtocomplywiththestatutoryrequirementsof thePublicFinanceManagementAct (PFMA),Act1of1999 (asamendedbyAct29of1999),andtheTreasuryRegulationsissuedintermsofthePFMAandtheannualDivisionofRevenueAct.
1. Basis of preparation ThefinancialstatementshavebeenpreparedinaccordancewiththeModifiedCashStandard.
2. Going concern Thefinancialstatementshavebeenpreparedonagoingconcernbasis.
3. Presentation currency AmountshavebeenpresentedinthecurrencyoftheSouthAfricanRand(R)whichisalsothefunctionalcurrencyofthedepartment.
4. Rounding UnlessotherwisestatedfinancialfigureshavebeenroundedtothenearestonethousandRand(R’000).
5. Foreign currency translation CashflowsarisingfromforeigncurrencytransactionsaretranslatedintoSouthAfricanRandsusingtheexchangeratesprevailingatthedateofpayment/receipt.
6. Comparative information 6.1 Prior period comparative information
Priorperiodcomparativeinformationhasbeenpresentedinthecurrentyear’s financial statements. Where necessary figures included in theprior period financial statementshavebeen reclassified to ensure thatthe format in which the information is presented is consistent with the formatofthecurrentyear’sfinancialstatements.
6.2 Current year comparison with budgetAcomparisonbetweentheapproved,finalbudgetandactualamountsfor each programme and economic classification is included in theappropriation statement.
7. Revenue
7.1 Appropriated fundsAppropriatedfundscomprisesofdepartmentalallocations.Appropriated funds are recognised in the statement of financialperformance on the date the appropriation becomes effective.Adjustments made in terms of the adjustments budget process arerecognised in the statement of financial performance on the date theadjustmentsbecomeeffective.
The net amount of any appropriated funds due to / from the relevantrevenuefundatthereportingdateisrecognisedasapayable/receivableinthestatementoffinancialposition.
7.2 Departmental revenueDepartmental revenue is recognised in the statement of financialperformancewhen receivedand issubsequentlypaid into the relevantrevenuefund,unlessstatedotherwise.
Anyamountowingtotherelevantrevenuefundatthereportingdateisrecognisedasapayableinthestatementoffinancialposition.
ACCOUNTING POLICIES for the year ended 31 March 2016
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7.3 Accrued departmental revenueAccrualsinrespectofdepartmentalrevenue(excludingtaxrevenue)arerecordedinthenotestothefinancialstatementswhen:• it is probable that the economic benefits or service potential
associatedwiththetransactionwillflowtothedepartment;and• theamountofrevenuecanbemeasuredreliably.
Theaccruedrevenueismeasuredatthefairvalueoftheconsiderationreceivable.
8. Expenditure8.1 Compensation of employees
8.1.1 Salaries and wagesSalaries and wages are recognised in the statement of financialperformance on the date of payment.
8.1.2 Social contributionsSocial contributions made by the department in respect of currentemployeesarerecognisedinthestatementoffinancialperformanceonthedateofpayment. Socialcontributionsmadeby thedepartment inrespectofex-employeesareclassifiedastransferstohouseholdsinthestatementoffinancialperformanceonthedateofpayment.
8.2 Other expenditureOtherexpenditure(suchasgoodsandservices,transfersandsubsidiesand payments for capital assets) is recognised in the statement offinancialperformanceonthedateofpayment.Theexpenseisclassifiedas a capital expense if the total consideration paid is more than thecapitalisationthreshold.
8.3 Accrued expenditure payableAccrued expenditure payable is recorded in the notes to the financialstatements when the goods are received or, in the case of services,when they are rendered to the department or in the case of transfers and subsidieswhentheyaredueandpayable.Accruedexpenditurepayableis measured at cost.
8.4 Leases8.4.1 Operating leasesOperatingleasepaymentsmadeduringthereportingperiodarerecognisedascurrentexpenditureinthestatementoffinancialperformanceonthedateofpayment.Theoperatingleasecommitmentsarerecordedinthenotestothefinancialstatements.
9. Cash and cash equivalentsCash and cash equivalents are stated at cost in the statement of financialposition.Bankoverdraftsareshownseparatelyonthefaceofthestatementoffinancialpositionasacurrent liability.For thepurposesof thecashflowstatement,cashandcashequivalentscomprisecashonhand,depositsheld,othershort-termhighlyliquidinvestmentsandbankoverdrafts.
10. Prepayments and advancesPrepayments and advances are recognised in the statement of financialpositionwhenthedepartmentreceivesordisbursesthecash.Prepaymentsandadvancesareinitiallyandsubsequentlymeasuredatcost.Prepaymentsandadvancesareexpensedwhenserviceshavebeenrenderedorgoodsreceived.This includeadvancepaymentstoemployeesinrespectofsubsistenceandtravelaswellasadvancepaymentstoDIRCOinrespectofforeigntrips.
11. Loans and receivablesLoansandreceivablesarerecognisedinthestatementoffinancialpositionatcostplusaccrued interest,where interest is charged, lessamounts alreadysettledorwritten-off.Write-offsaremadeaccordingtothedepartment’swrite-offpolicy.
12. PayablesLoansandpayablesare recognised in thestatementoffinancialpositionatcost.
13. Capital assets13.1 Movable capital assets
Movablecapitalassetsareinitiallyrecordedinthenotestothefinancialstatements at cost. Movable capital assets acquired through a non-exchange transaction is measured at fair value as at the date ofacquisition.
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Wherethecostofmovablecapitalassetscannotbedeterminedreliably,themovable capital assets aremeasured at fair value andwhere fairvaluecannotbedetermined;themovableassetsaremeasuredatR1.Allassetsacquiredpriorto1April2002(oralaterdateasapprovedbytheOAG)mayberecordedatR1.Movablecapitalassetsaresubsequentlycarriedatcostandarenotsubjecttodepreciationorimpairment.
Subsequentexpenditurethatisofacapitalnatureisaddedtothecostoftheassetattheendofthecapitalprojectunlessthemovableassetisrecordedbyanotherdepartment/entityinwhichcasethecompletedproject costs are transferred to that department.
13.2 Intangible assetsIntangible assets are initially recorded in the notes to the financialstatementsatcost.Intangibleassetsacquiredthroughanon-exchangetransactionaremeasuredatfairvalueasatthedateofacquisition. Internallygenerated intangibleassetsare recorded in thenotes to thefinancialstatementswhenthedepartmentcommencesthedevelopmentphase of the project.
Wherethecostof intangibleassetscannotbedeterminedreliably,theintangiblecapitalassetsaremeasuredatfairvalueandwherefairvaluecannotbedetermined;theintangibleassetsaremeasuredatR1.Allassetsacquiredpriorto1April2002(oralaterdateasapprovedbytheOAG)maybe recordedatR1. Intangible assets are subsequentlycarriedatcostandarenotsubjecttodepreciationorimpairment.
Subsequentexpenditurethatisofacapitalnatureisaddedtothecostoftheassetattheendofthecapitalprojectunlesstheintangibleassetisrecordedbyanotherdepartment/entityinwhichcasethecompletedproject costs are transferred to that department.
14. Provisions and contingents14.1 Provisions
Provisionsare recorded in thenotes to thefinancial statementswhenthere is a present legal or constructive obligation to forfeit economicbenefitsasaresultofeventsinthepastanditisprobablethatanoutflowofresourcesembodyingeconomicbenefitsorservicepotentialwillberequiredtosettletheobligationandareliableestimateoftheobligation
can bemade. The provision ismeasured as the best estimate of thefundsrequiredtosettlethepresentobligationatthereportingdate.
14.2 Contingent liabilitiesContingent liabilities are recorded in the notes to the financialstatements when there is a possible obligation that arises from pastevents,andwhoseexistencewillbeconfirmedonlybytheoccurrenceornon-occurrenceofoneormoreuncertainfutureeventsnotwithinthecontrolofthedepartmentorwhenthere isapresentobligationthat isnotrecognisedbecauseitisnotprobablethatanoutflowofresourceswillberequiredtosettletheobligationortheamountoftheobligationcannotbemeasuredreliably
14.3 Contingent assetsContingent assets are recorded in the notes to the financialstatementswhenapossibleassetarisesfrompastevents,andwhoseexistencewillbeconfirmedbytheoccurrenceornon-occurrenceofoneormoreuncertainfutureeventsnotwithinthecontrolofthedepartment
14.4 CommitmentsCommitments are recorded at cost in the notes to the financialstatements when there is a contractual arrangement or an approvalby management in a manner that raises a valid expectation that thedepartment will discharge its responsibilities thereby incurring futureexpenditurethatwillresultintheoutflowofcash
15. Unauthorised expenditureUnauthorisedexpenditureisrecognisedinthestatementoffinancialpositionuntilsuchtimeastheexpenditureiseither:• approvedbyParliamentwithfundingandtherelatedfundsarereceived;or• approved by Parliament without funding and is written off against the
appropriationinthestatementoffinancialperformance;or• transferredtoreceivablesforrecovery.Unauthorised expenditure is measured at the amount of the confirmedunauthorised expenditure.
16. Fruitless and wasteful expenditureFruitless andwasteful expenditure is recorded in the notes to the financialstatementswhenconfirmed.Theamountrecordedisequaltothetotalvalueof the fruitless andorwasteful expenditure incurred. Fruitless andwasteful
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expenditure is removed from the notes to the financial statements when itis resolvedor transferred to receivables for recovery.Fruitlessandwastefulexpenditure receivablesaremeasuredat theamount that isexpected toberecoverableandarede-recognisedwhensettledorsubsequentlywritten-offasirrecoverable.
17. Irregular expenditureIrregular expenditure is recorded in the notes to the financial statementswhenconfirmed.Theamount recorded isequal to thevalueof the irregularexpenditure incurred unless it is impracticable to determine, inwhich casereasonsthereforareprovidedinthenote.
Irregularexpenditureisremovedfromthenotewhenitiseithercondonedbytherelevantauthority,transferredtoreceivablesforrecoveryornotcondonedandisnotrecoverable.
Irregularexpenditurereceivablesaremeasuredattheamountthatisexpectedtoberecoverableandarede-recognisedwhensettledorsubsequentlywritten-offasirrecoverable.
18. Changes in accounting policies, accounting estimates and errorsChangesinaccountingpoliciesthatareeffectedbymanagementhavebeenappliedretrospectively inaccordancewithMCSrequirements,excepttotheextentthat it is impracticabletodeterminetheperiod-specificeffectsorthecumulativeeffectofthechangeinpolicy. Insuchinstancesthedepartmentshallrestatetheopeningbalancesofassets,liabilitiesandnetassetsfortheearliestperiodforwhichretrospectiverestatementispracticable.
ChangesinaccountingestimatesareappliedprospectivelyinaccordancewithMCSrequirements.
CorrectionoferrorsisappliedretrospectivelyintheperiodinwhichtheerrorhasoccurredinaccordancewithMCSrequirements,excepttotheextentthatit is impracticabletodeterminetheperiod-specificeffectsorthecumulativeeffectof theerror. In suchcases thedepartment shall restate theopeningbalancesofassets,liabilitiesandnetassetsfortheearliestperiodforwhichretrospectiverestatementispracticable.
19. Events after the reporting dateEvents after the reporting date that are classified as adjusting events havebeenaccountedforinthefinancialstatements.Theeventsafterthereportingdatethatareclassifiedasnon-adjustingeventsafterthereportingdatehavebeendisclosedinthenotestothefinancialstatements.
20. Departures from the MCS requirementsManagementhasreviewedtheannualfinancialstatementsanddiscussed itwiththeexternalauditcommitteeafterwhichtheconclusionwasmadethat:• the financial statements present fairly the department’s primary and
secondaryinformation;and• thedepartmentcompliedwiththeModifiedCashStandard.
21. Recoverable revenueAmounts are recognised as recoverable revenuewhen a paymentmade inaprevious financial yearbecomes recoverable fromadebtor in the currentfinancialyear.AmountsareeithertransferredtotheNationalRevenueFundwhenrecoveredoraretransferredtothestatementoffinancialperformancewhen written-off.
22. Related party transactionsArelatedpartytransactionisatransferofresources,servicesorobligationsbetween the reportingentityanda relatedparty.Relatedparty transactionswithin the Minister’s portfolio are recorded in the notes to the financialstatementswhenthetransactionisnotatarm’slength.
Key management personnel are those persons having the authority andresponsibility for planning, directing and controlling the activities of thedepartment.Thenumberofindividualsandtheirfullcompensationisrecordedinthenotestothefinancialstatements.
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1. Annual Appropriation
2015/16 2014/15
Final Appropriation
Actual Funds Received
Appropriation received
R’000 R’000 R’000
Administration 144,921 144,921 166,227
ContentProcessing and Dissemination
75,178 75,178 87,213
IntergovernmentalCoordination andStakeholderManagement
93,467 93,467 116,084
Communication ServiceAgency
51,910 51,910 55,545
Total 365,476 365,476 425,069
2. Departmental revenue
2015/16 2014/15
Note R’000 R’000
Salesofgoodsandservices otherthancapitalassets 2.1 3,538 381
Interest,dividendsandrentonland 2.2 224 105
Transactionsinfinancialassets andliabilities 2.3 441 261
Total 4,203 747
2.1 Sales of goods and services other than capital assets
2015/16 2014/15
Note R’000 R’000
Salesofgoodsandservicesproducedbythedepartment 2 3,538 381
Salesbymarketestablishment - 146
Othersales 3,538 235
Total 3,538 381
2.2 Interest, dividends and rent on land
2015/16 2014/15
Note R’000 R’000
Interest 2 224 105
Total 224 105
2.3 Transactions in financial assets and liabilities
2015/16 2014/15Note R’000 R’000
OtherReceiptsincludingRecoverableRevenue 2 441 261
Total 441 261
NOTES TO THE ANNUAL FINANCIAL STATEMENTSfor the year ended 31 March 2016
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3. Compensation of employees
3.1 Salaries and Wages
2015/16 2014/15R’000 R’000
Basicsalary 136,602 139,955
Performanceaward 3,020 2,871
ServiceBased 149 28
Compensative/circumstantial 3,782 4,041
Periodicpayments 1,588 2,482
Othernon-pensionableallowances 33,204 34,352
Total 178,345 183,729
3.2 Social Contributions2015/16 2014/15
R’000 R’000
Employer contributionsPension 17,049 17,599
Medical 7,036 6,159
Bargainingcouncil 31 31
Total 24,116 23,789
Total compensation of employees 202,461 207,518
Averagenumberofemployees 500 500
4. Goods and services 2015/16 2014/15
Note R’000 R’000
Administrativefees 481 757Advertising 5,075 7,827Minor assets 4.1 159 797Bursaries(employees) 460 350Catering 680 1,359Communication 9,987 13,078Computerservices 4.2 15,128 16,018Consultants:Businessandadvisoryservices
2,348 2,098
Laboratoryservices - 2Legalservices 740 941Contractors 3,893 5,607Agencyandsupport/outsourcedservices
3,460 6,324
Auditcost–external 4.3 2,349 2,078Fleetservices 1,998 4,643Consumables 4.4 3,828 7,388Operatingleases 47,558 43,484Propertypayments 4.5 8,800 6,542Rentalandhiring 109 115Travelandsubsistence 4.6 21,137 24,763Venuesandfacilities 545 267Traininganddevelopment 827 1,704Otheroperatingexpenditure 4.7 30,832 35,872Total 160,394 182,014
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4.1 Minor assets
2015/16 2014/15
Note R’000 R’000
Tangible assets
Machineryandequipment 159 797
Total 4 159 797
4.2 Computer services
2015/16 2014/15
Note R’000 R’000
SITAcomputerservices 10,164 10,644
Externalcomputerserviceproviders 4,964 5,374
Total 4 15,128 16,018
4.3 Audit cost – External 2015/16 2014/15
Note R’000 R’000
Regularityaudits 2,349 2074
Computer audits - 4
Total 4 2,349 2 078
4.4 Consumables
Note 2015/16 2014/15
4 R’000 R’000
Consumablesupplies 710 1 139
Uniformandclothing 163 76
Householdsupplies 348 629
Buildingmaterialandsupplies 64 174
Communication accessories 3 20
ITConsumables 56 66
Otherconsumables 76 174
Stationery,printingandofficesupplies
3,118 6,249
Total 4 3,828 7,388
4.5 Property payments
Note 2015/16 2014/15
4 R’000 R’000
Municipalservices 4,083 3,096
Propertymaintenanceandrepairs 137 9
Other 4,580 3,437
Total 4 8,800 6,542
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4.6 Travel and subsistence
Note 2015/16 2014/154 R’000 R’000
Local 17,506 20,687Foreign 3,631 4,076Total 4 21,137 24,763
4.7 Other operating expenditure
Note 2015/16 2014/154 R’000 R’000
Professionalbodies,membershipandsubscriptionfees
205 517
Resettlementcosts 371 416Other 30,256 34,939Total 4 30,832 35,872
5. Payments for financial assets
Note 2015/16 2014/15R’000 R’000
Materiallossesthroughcriminalconduct
98 23
Theft 5.3 98 23Othermateriallosseswrittenoff 5.1 43 23Debtswrittenoff 5.2 10 -Total 151 46
5.1 Other material losses written off
Note 2015/16 2014/15R’000 R’000
Nature of lossesDamagedlaptops 4 8No show - 11Damagetorentedvehicle 20 3PettyCash - 1Burnt assets 19 -Total 5 43 23
5.2 Debts written off
Note 2015/16 2014/15R’000 R’000
Other debt written offEx-employees 10 -Total 5 10 -
5.3 Details of theft
Note 2015/16 2014/15R’000 R’000
Nature of theftLoss of assets 98 23Total 5 98 23
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6. Transfers and subsidies
Note 2015/16 2014/15R’000 R’000
Departmentalagenciesandaccounts Annex 1A 56 22,383
Households Annex 1B 963 508
Total 1,019 22,891
7. Expenditure for capital assets
Note 2015/16 2014/15R’000 R’000
Tangible assets 1,216 12,162
Buildingsandotherfixedstructures 81 481
Machineryandequipment 28.1 1,135 11,681
Total 1,216 12,162
7.1 Analysis of funds utilised to acquire capital assets – 2015/16
Voted funds TotalR’000 R’000
Tangible assets 1,216 1,216
Buildingsandotherfixedstructures 81 81
Machineryandequipment 1,135 1,135
Total 1,216 1,216
7.2 Analysis of funds utilised to acquire capital assets – 2014/15
Voted funds TotalR’000 R’000
Tangible assets 12,162 12,162Buildingsandotherfixedstructures 481 481
Machineryandequipment 11,681 11,681Total 12,162 12,162
2015/16 2014/15R’000 R’000
8. Unauthorised Expenditure
8.1 Reconciliation of unauthorised expenditure
Openingbalance 4,406 3,696Unauthorisedexpenditure–discoveredinthecurrent year - 710
Unauthorised expenditure awaiting authorisation / written off 4,406 4,406
8.2 Analysis of unauthorised expenditure awaiting authorisation per economic classification
2015/16 2014/15R’000 R’000
Current 4,406 4,406Total 4,406 4,406
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8.3 Analysis of unauthorised expenditure awaiting authorisation per type
2015/16 2014/15R’000 R’000
Unauthorisedexpenditurerelatingtooverspendingofthevoteoramaindivisionwithinthevote.
4,406 4,406
Total 4,406 4,406
9. Cash and cash equivalents
2015/16 2014/15R’000 R’000
ConsolidatedPaymasterGeneralAccount 111,180 114,474
Disbursements (8,914) (6,109)
Cash on hand 100 100
Total 102,366 108,465
ExcludedabovearetotalreceiptsofR6.272millioninrespectofthe2015/16financialyearthatwill interface inthebankaccountduringthefirstweekofthe2016/17financialyear.ReceiptsrelatemainlytotwoclaimstothevalueofR667000bytheDepartmentofCommunicationswhile ICASAmadetwoadvancepaymentstothevalueofR5.605millionformediabuyingcampaigns.
10. Prepayments and advances
2015/16 2014/15R’000 R’000
Travelandsubsistence 16 47
Advancespaid 10.1 871 607
Total 887 654
10.1 Advances paid
2015/16 2014/15R’000 R’000
Nationaldepartments Annex6A 871 607
Total 871 607
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11.1 Claims recoverable
2015/16 2014/15
Note R’000 R’000
Nationaldepartments 667 14
Publicentities 70 18
Total 11 737 32
11.2 Recoverable expenditure
2015/16 2014/15
Note R’000 R’000
DisallowanceDamagesandLossesunderinvestigation 148 48
Total 11 148 48
11.3 Staff debt
2015/16 2014/15
Note R’000 R’000
Employees 837 254
Privatetelephone 10 7
Total 11 847 261
11.4 Other debtors
2015/16 2014/15
Note R’000 R’000
Ex-employees 216 213
Foreignprivatecompany 9 -
Total 11 225 213
11. Receivables
2015/16 2014/15Current Non-Current Total Current Non-Current Total
Note R’000 R’000 R’000 R’000 R’000 R’000Claimsrecoverable 11.1 Annex4 737 - 737 32 - 32Recoverableexpenditure 11.2 148 - 148 48 - 48Staffdebt 11.3 745 102 847 97 164 261Otherdebtors 11.4 18 207 225 3 210 213Total 1,648 309 1,957 180 374 554
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12. Voted funds to be surrendered to the Revenue Fund
2015/16 2014/15Note R’000 R’000
Openingbalance 1,148 -
Transferfromstatementoffinancialperformance 235 438
Unauthorised expenditure for current year 8 - 710
Paidduringtheyear (1,148) -
Closing balance 235 1,148
13. Departmental revenue and NRF receipts to be surrendered to the Revenue Fund
2015/16 2014/15Note R’000 R’000
Openingbalance 6 13
TransferfromStatementofFinancialPerformance 4,203 747
Paidduringtheyear (4,201) (754)
Closing balance 8 6
14. Payables – current
2015/16 2014/15Note R’000 R’000
Advancesreceived 14.1 92,537 100,297
Otherpayables 14.2 339 83
Clearingaccounts 14.3 3 -
Total 92,879 100,380
14.1 Advances received
2015/16 2014/15Note R’000 R’000
Nationaldepartments Annex 6B 40,224 72,441
Provincialdepartments Annex 6B 643 1,750
PublicEntities Annex 6B 51,670 26,106
Total 14 92,537 100,297
14.2 Other payables
2015/16 2014/15Note R’000 R’000
Income Tax 144 83
Department of Communications 195 -
Total 14 339 83
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14.3 Clearing accounts
2015/16 2014/15Note R’000 R’000
SalaryReversalControl 3 -
Total 14 3 -
15. Payables – non-current
2015/16 2014/15Note One to two years Total Total
R’000
Advancesreceived 15.1 15,638 15,638 12,305
Total 15,638 15,638 12,305
15.1 Advances received
2015/16 2014/15Note R’000 R’000
Nationaldepartments Annex 6B 13,555 10,430
Provincialdepartments Annex 6B - 154
PublicEntities Annex 6B 2,083 1,721
Total 15,638 12,305
16. Net cash flow available from operating activities
2015/16 2014/15
R’000 R’000
Netsurplus/(deficit)asperStatementofFinancialPerformance 4,438 1,185
Addbacknoncash/cashmovementsnotdeemedoperatingactivities (13,270) (3,113)
(Increase)/decreaseinreceivables–current (1,403) 20,875
(Increase)/decreaseinprepaymentsandadvances (233) (469)
Increase/(decrease)inpayables–current (7,501) (34,927)
Expenditureoncapitalassets 1,216 12,162
SurrenderstoRevenueFund (5,349) (754)
Net cash flow generated by operating activities (8,832) (1,928)
17. Reconciliation of cash and cash equivalents for cash flow purposes
2015/16 2014/15
R’000 R’000
ConsolidatedPaymasterGeneralaccount 111,180 114,474
Disbursements (8,914) (6,109)
Cash on hand 100 100
Total 102,366 108,465
Excludedaboveare total receiptsofR6.272million in respectof the2015/16financialyearthatwillinterfaceinthebankaccountduringthefirstweekofthe2016/17financialyear.ReceiptsrelatemainlytotwoclaimstothevalueofR667000bytheDepartmentofCommunicationswhiletheICASAmadetwoadvancepaymentstothevalueofR5.605millionformediabuyingcampaigns.
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18. Contingent liabilities and contingent assets
18.1 Contingent liabilities
2015/16 2014/15Note R’000 R’000
Liable to Nature
Housingloanguarantees Employees Annex 2 - 63
Intergovernmentalpayables(unconfirmedbalances) Annex 5 144 83
Total 144 146
18.2 Contingent assets
2015/16 2014/15Note R’000 R’000
Nature of contingent asset
OutstandingrevenueinrespectofthePublic Sector Managermagazine - 7,595
Total - 7,595
19. Commitments
2015/16 2014/15Note R’000 R’000
Current expenditure
Approvedandcontracted 86,588 65,290
Approvedbutnotyetcontracted 9,082 8,151
95,670 73,441
Capital expenditure
Approvedandcontracted - 45
- 45
Total commitments 95,670 73,486
The value of commitments that are expected to be incurred from GCISvoted funds before the end of the 2016/17 financial year amount toR61.985millionand thosebeyond1year toR33.685million. Inaccordancewith the MoU but excluded above are commitments to the value of R79 469 in respect of the Department of Communications of which theexpenditure will be claimed once services are rendered and payments havebeenmade in the 2016/17 financial year. Commitments in respect ofmediabuyingcampaignsofR50.656millionat 31March2016arenot funded fromGCISvotedfundsandthereforenotincludedintheamountabove.Itisexpectedtobefinalisedbefore31March2017.
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20. Accruals and payables not recognised
20.1 Accruals
2015/16 2014/15
R’000 R’000
Listed by economic classification 30 Days 30+ Days Total Total
Goodsandservices 5,550 4,236 9,786 17,077
Capitalassets 152 - 152 85
Total 5,702 4,236 9,938 17,162
2015/16 2014/15
R’000 R’000
Listed by Programme level
1. Administration 2,799 8,671
2. ContentProcessingandDissemination 2,373 1,171
3. IntergovernmentalCoordinationandStakeholderManagement 1,816 2,152
4. CommunicationServiceAgency 2,950 5,168
Total 9,938 17,162
InaccordancewiththeMoUbutexcludedaboveareaccrualstothevalueofapproximatelyR360000 inrespectof theDoCthatwillbeclaimedfromtheDoCwhenpaymentshavebeenmadeinthe2016/17financialyear.2015/16AccrualsinrespectofmediacommunicationcampaignsthatarenotfundedbyGCISvotedfundsandthereforenotincludedaboveamounttoR12.104millionby31March2016.
21. Employee benefits
2015/16 2014/15Note R’000 R’000
Leaveentitlement 6,398 6,696Servicebonus(Thirteenthcheque) 5,304 5,490Performanceawards 3,342 3,150Cappedleavecommitments 4,750 5,067Other 214 160Total 20,008 20,563
Negativeleavecreditsat31March2016amounttoR217575.IncludedinOtheris provision of R214 000 for long-term service rewards to officials who willcomplete20-yearand30-yearservicein2016/17.In2014/15provisionforlong-termserviceawardswasR160000whichwaspaid in2015/16.Notes21and27arerestatedintermsof2014/15aslong-termservicerewardswereincludedunderProvisionsinthe2014/15auditedAFS.
22. Lease commitments
22.1 Operating leases expenditure
2014/15 Buildings and other fixed structures
Machinery and equipment
Total
Notlaterthan1year 47,796 1,015 48,811Later than 1 year and not laterthan5years 56,697 558 57,255
Total lease commitments 104,493 1,573 106,066
Asignificantamountofofficeleasecommitmentsisinrespectoftheheadofficebuilding(TshedimosetsoHouse).OtherofficeaccommodationleasesincludethenineprovincialofficesaswellasThusongServiceCentres.Therewere11officeaccommodationleasesonamonth-to-monthbasisat31March2016.
NOTES TO THE ANNUAL FINANCIAL STATEMENT for the year ended 31 March 2016
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2015/16 Buildings and other fixed structures
Machinery and equipment
Total
Notlaterthan1year 42,303 1,301 43,604
Later than 1 year and not laterthan5years 98,708 1,205 99,913
Total lease commitments 141,011 2,506 143,517
Asignificantamountofofficeleasecommitmentsareinrespectoftheheadofficebuilding(TshedimosetsoHouse).OtherofficeaccommodationleasesincludethenineprovincialofficesaswellasThusongServiceCentres.Therewere20officeaccommodationleasesonamonth-to-monthbasisat31March2015.
23. Irregular expenditure
2015/16 2014/15Note R’000 R’000
23.1 Reconciliation of irregular expenditure
Openingbalance - 334
Add:Irregularexpenditure:currentyear - 506
Less:Prioryearamountscondoned - (334)
Less: Current year amounts condoned - (506)
Irregular expenditure awaiting condonation - -
Analysis of awaiting condonement per age classification
Current - 334
Total - -
24. Fruitless and wasteful expenditure
24.1 Reconciliation of fruitless and wasteful expenditure
2015/16 2014/15Note R’000 R’000
Openingbalance - 3
Fruitlessandwastefulexpenditure:currentyear - 11
Less:Amountsresolved - (14)
Fruitless and wasteful expenditure awaiting resolution - -
Analysis of awaiting resolution per economic classification
Current - -
Total - -
AprovisionofR7.762millionthatrelatesto legalmatter thatwasconcludedbytheHighCourtinMarch2016hasbeenmade.TheGCISintendstorecovertheR7.762millionfromthirdparties.TheGCIS is likelyto incurfruitlessandwastefulexpenditure.
NOTES TO THE ANNUAL FINANCIAL STATEMENT for the year ended 31 March 2016
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25. Related party transactions
2015/16 2014/15Note R’000 R’000
Year-end balances arising from advances received
Payablestorelatedparties - -
Total - -
2015/16
R’000
In-kind goods and services provided / received
In-kindgiftreceivedfromtheSABC Annex 1C 3
Total 3
The newDoCwas establishedwith effect from1April 2015 following thePresident’s pronouncement in June 2014 after the general elections.Proclamation 43 of 8 July 2014 was issued by the President to amendschedule 1 of the Public Service Act to establish new and renameddepartments.Proclamation47of15July2014wasalsoissuedtransferringtheadministrationoflegislationandentitiesfromoneMinistertoanotherintermsof Section 197 of theConstitution.Relatedparties toGCIS are theDoC,BSA,theMDDAtheSABC,theICASA,andtheFPB.
InaccordancewithaMoUthatwassignedbybothActingDirectors-Generalof GCIS and DoC, officials from the GCIS rendered Corporate ServicefunctionstotheDoCinaccordancewiththeMoU.Thosefunctionsinclude:
NOTES TO THE ANNUAL FINANCIAL STATEMENT for the year ended 31 March 2016
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ActivityPeriod
From To
ChiefFinancialOfficerresponsibilities 1April2015 31 March 2016
Budgetactivitiesandexpendituremonitoring,includingcompilationofdepartmentalandNationalTreasuryreports 1April2015 31 March 2016
Financialaccounting,suchasbookkeeping,suspenseaccountreconciliationsandinterimfinancialstatements 1April2015 31 March 2016
Salaryadministration,includingsubsistenceandtravel,debtmanagement 1April2015 31 March 2016
Transportactivities,suchastransportarrangementsandaccountreconciliation 1April2015 31 March 2016
PettyCash,includingdailyreconciliationandbankwithdrawal 1April2015 31March2016(ongoingin2016/17)
DemandManagementactivities,suchascompilingaprocurementplan 1April2015 31March2016(ongoingin2016/17)
Procurementactivitiesbyissuingorderstosuppliersandpayinginvoices 1April2015 31March2016(ongoingin2016/17)
Assetmanagementtomaintainthedepartmentalassetregister,includingtheverificationofassets.InadditionGCIShasallowedDoCtouseitsassetstothevalueofR1.092million. 1April2015 31March2016(ongoingin2016/17)
Logisticsmanagement,suchasofficeaccommodation,security,cleaning 1April2015 31March2016(ongoingin2016/17)HumanResourceManagement,suchasappointment,transfers,resignations 1April2015 31March2016(ongoingin2016/17)InformationManagementandTechnologyresources 1April2015 31March2016(ongoingin2016/17)InternalAudit 1April2015 31March2016(ongoingin2016/17)Incertainaspects,thearrangementsinaccordancewiththeMoUcontinuesonamonth-to-monthbasisinthe2016/17financialyearuntilsuchtimethattheDoCcanfunctionindependentlyfromtheGCIS. AssetsweretransferredtotheDoCinaccordancewithSection42ofthePublicFinanceManagementAct(PFMA)aswellastheMoU,whilepaymentsthatweremadeinthetransversalsystemsoftheGCISwereclaimedfromtheDoC.TotalclaimstothevalueofR7.512millionweresubmittedtoDoCofwhichR6.845millionwaspaidatyear-end.ThebalanceofR667000waspaidbytheDoCatyear-endbutinterfacedinGCISbankaccountinApril2016.Duringthe2015/16financialyearGCISreceivedadvancepaymentsfromrelatedpartiesinrespectofmediabuyingcampaignstothevalueofR5.237million.ExpenditureamounttoR2.095millionandsurplusfundsof R134000waspaidbacktoDoC,resultinginabalanceofR3.008millionatyear-end.Inadditiontotheaforementionedatotalof334non-monetaryservicesrelatingtoradioproduction,photographyandvideoserviceswererenderedfrom1April2015until31March2016ofwhich267werefortheDoC,54fortheSABC,11forBrandSouthAfricaand2fortheMDDA.Anin-kindgiftwasreceivedfromtheSABCrelatingtotwocomplimentaryticketsandaccommodationtothevalueofR3500foraGCISofficialtoattendthe2015Nedbankgolfchallenge.DetailsaredisclosedinAnnexure1C.
NOTES TO THE ANNUAL FINANCIAL STATEMENT for the year ended 31 March 2016
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26. Key management personnel
No. of Individuals 2015/16 2014/15
R’000 R’000
Politicalofficebearers - - 3,409
Officials:Level15to16 6 8,552 9,234
Level14(incl.CFOifat alowerlevel) 11 11,471 10,971
Total 20,023 23,614
27. Provisions
Statistics South Africa 7,762 -
Total 7,762 -
AprovisionofR7.762millionthatrelatestolegalmatterthatwasconcludedbytheHighCourtinMarch2016hasbeenmade.TheGCISintendstorecovertheR7.762millionfromthirdparties.TheGCISislikelytoincurfruitlessandwastefulexpenditure.Note27 is restated in termsof2014/15as long-termservicerewardswereincludedunderProvisionsinthe2014/15auditedAFS.Provisionforlong-termservicerewardsisincludedunderNote21.
27.1 Reconciliation of movement in provisions – 2015/16
20 Years’ service
30 Years’ service
Statistics SA
Total provisions
R’000 R’000 R’000 R’000
Openingbalance - - - -
Increaseinprovision - - 7,762 7,762
Settlementofprovision - - - -
Closing balance - - 7,762 7,762
28. Movable Tangible Capital Assets
NOTES TO THE ANNUAL FINANCIAL STATEMENT for the year ended 31 March 2016
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MOVEMENT IN MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2016
Opening balance
Additions Disposals Closing Balance
R’000 R’000 R’000 R’000
MACHINERY AND EQUIPMENT 78,953 1,206 9,661 70,498
Transport assets 3,789 - 3,523 266
Computer equipment 31,263 1,093 5,087 27,269
Furnitureandofficeequipment 17,117 5 675 16,447
Other machinery and equipment 26,784 108 376 26,516
TOTAL MOVABLE TANGIBLE CAPITAL ASSETS
78,953 1,206 9,661 70,498
Following the NMOS process whereby the new DoCwas established witheffectfrom1April2015thetotalamountofmovabletangiblecapitalassetsthatweretransferredtotheDoCinaccordancewithSection42ofthePFMAof1999amounttoR4.519million.InadditiontheGCIShasallowedDoCtouseitsassetstothevalueofR1.092million.AssetstothevalueofR199000wereapprovedtobedisposedbytheGCISDisposalCommitteebuthavenotyetbeenremovedfromtheassetsregisterasthedisposalprocesshavenotbeenfinalisedattheendofthe2015/16financialyear.
Movable tangible capital assets under investigation
Included in the above total of the movable tangible capital assets per the asset register are assets that are under investigation
Number Value
R’000
Machinery and equipment 31 666
The value above reflect machinery and equipment under investigation bytheTheftandLossesCommittee.Itisexpectedthattheinvestigationwillbefinalisedinthe2016/17financialyear.
28.1 Additions
MOVEMENT IN MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2016
Cash Received current, not paid (Paid
current year, received prior year)
Total
R’000 R’000 R’000MACHINERY AND EQUIPMENT 1,135 71 1,206
Computerequipment 1,022 71 1,093
Furnitureandofficeequipment 5 - 5Othermachineryandequipment 108 - 108
TOTAL ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS
1,135 71 1,206
NOTES TO THE ANNUAL FINANCIAL STATEMENT for the year ended 31 March 2016
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28.2 Disposals
DISPOSALS OF MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2016
Non-cash disposal
Total disposals
R’000 R’000MACHINERY AND EQUIPMENT 9,661 9,661Transport assets 3,523 3,523Computerequipment 5,087 5,087Furnitureandofficeequipment 675 675Othermachineryandequipment 376 376
TOTAL ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS 9,661 9,661
IncludedaboveareassetstothevalueofR4.519millionthatweretransferredto the Department of Communications in accordance with Section 42 of the PFMAof1999.
28.3 Movement for 2014/15
MOVEMENT IN MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2015
Opening balance Additions Disposals Closing
Balance
R’000 R’000 R’000 R’000
MACHINERY AND EQUIPMENT 68,022 11,765 834 78,953
Transport assets 266 3,523 - 3,789
Computerequipment 26,758 5,161 656 31,263
Furnitureandofficeequipment 16,993 244 120 17,117
Other machinery and equipment 24,005 2,837 58 26,784
TOTAL MOVABLE TANGIBLE CAPITAL ASSETS
68,022 11,765 834 78,953
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28.4 Minor assets
MOVEMENT IN MINOR ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2016
Intangible assets
Machinery and equipment Total
R’000 R’000 R’000
Opening balance - 13,027 13,027
Additions - 159 159
Disposals - 803 803
TOTAL MINOR ASSETS - 12,383 12,383
FollowingtheNMOSprocesswherebythenewDoCwasestablishedwitheffectfrom1April2015minorassetsoftheMinistryandDeputyMinistrytothevalueof R224 000 were transferred to the DoC in accordance with Section 42 of the PFMAof1999.InaccordancewithaMoUbetweenthetwodepartments,theGCISprocuredandregisteredassetsontheassetregisteroftheGCIS.ThoseminorassetstothevalueofR10442werealsotransferredtotheDoC.
Intangible assets
Machinery and equipment Total
R’000 R’000 R’000
NumberofR1minorassets - 134 134
Numberofminorassetsat cost - 6,115 6,115
TOTAL MINOR ASSETS - 6,249 6,249
Minor capital assets under investigation
Included in the above total of the minor capital assets per the asset register are assets that are under investigation
Number Value
R’000
Machinery and equipment 140 264
The value reflected undermachinery and equipment under investigation isminorassetsthatareunderinvestigationbytheTheftandLossesCommittee.It isexpectedthat the investigationwillbefinalised in the2016/17financialyear.
Minor assets
MOVEMENT IN MINOR ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2015
Intangible assets
Machinery and equipment Total
R’000 R’000 R’000
Opening balance 6 12,668 12,674
Additions - 797 797
Disposals 6 438 444
TOTAL MINOR ASSETS - 13,027 13,027
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Intangible assets
Machinery and equipment Total
R’000 R’000 R’000
NumberofR1minorassets - 99 99
Numberofminorassetsat cost - 6,678 6,678
TOTAL MINOR ASSETS - 6,777 6,777
28.4.1 Prior period error
Note 2014/15
R’000
Nature of prior period error - Minorassetsincorrectlydisclosedas
intangibleassetsinsteadofmachineryandequipment
Relatingto2014/15 -
- Intangibleassets (73)
- Machineryandequipment 73
Total -
Intangible assets and Machinery and equipment has been restated with R73000duetominorassetsofMachineryandequipmentthatwasincorrectlyincludedinthe2014/15financialyearopeningbalanceofIntangibleassets.
29. Intangible Capital Assets
MOVEMENT IN INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2016
Opening balance
Disposals Closing Balance
R’000 R’000 R’000
SOFTWARE 253 110 143
TOTAL INTANGIBLE CAPITAL ASSETS 253 110 143
29.1 Disposals
DISPOSAL OF INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2016
Non-cash disposal
Total disposals
R’000 R’000
SOFTWARE 110 110
TOTAL DISPOSAL OF INTANGIBLE SOFTWARE 110 110
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29.2 Movement for 2014/15
MOVEMENT IN INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2015
Opening balance
Disposals Closing Balance
R’000 R’000 R’000
SOFTWARE 261 8 253TOTAL INTANGIBLE CAPITAL ASSETS 261 8 253
30. Transfer of functions
The newDoCwas established following the President’s pronouncement inJune2014after thegeneral elections.Proclamation43of8July2014wasissuedby thePresident to amend schedule 1 of thePublic ServiceAct toestablishnewand renameddepartments.Proclamation47of 15July2014was also issued transferring the administration of legislation and entitiesfrom one Minister to another in terms of Section 197 of the Constitution.TheestablishmentofthenewDoCmadeitpossiblethattheGCISandDoCwould functionas twoseparatenationaldepartmentswithin theMinistryofCommunicationswitheffectfrom1April2015.IntermsofSection42ofthePFMAof1999theassets,liabilities,accrualsandcommitmentsoftheMinistryandDeputyMinistryofCommunicationsresultingfromthe2014/15financialyearhavebeentransferredfromGCIStotheDoC.
30.1 Statement of Financial Position
Note 2014/15 AFS
Balance before
transfer
Transfer to the
Department of Communica-
tions
2014/15 Balance
after transfer
2014/15 2014/15 2014/15R’000 R’000 R’000
ASSETSCurrent Assets 113 705 (313) 113 392Unauthorised expenditure 4 406 - 4 406Cash and cash equivalents 108 465 - 108 465
Prepaymentsandadvances 654 (313) 341
Receivables 180 - 180
Non-Current Assets 374 - 374Receivables 374 - 374
TOTAL ASSETS 114 079 (313) 113 766
LIABILITIESCurrent Liabilities 101 534 - 101 534Votedfundstobesurrendered to the revenuefund
1 148 - 1 148
Departmentalrevenueand NRF receipts to besurrenderedtotheRevenueFund
6 - 6
Payables 100 380 - 100 380
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Non-Current Liabilities 12 305 - 12 305Payables 12 305 - 12 305
TOTAL LIABILITIES 113 839 - 113 839NET ASSETS 240 (313) (73)
30.2 Disclosure Notes
Note 2014/15 AFS
Balance before
transfer
Transfer to the Department of
Communications
2014/15 Balance
after transfer
2014/15 2014/15 2014/15R’000 R’000 R’000
Contingentliabilities 146 - 146Contingentassets 7595 - 7595Commitments 73486 (95) 73391Accruals 17162 (2 023) 15 139Employeebenefits 20 403 (821) 19 582Lease commitments –operatinglease 143517 (202) 143 315
Provisions 160 - 160Movabletangiblecapitalassets 78953 (4 519) 74434
Intangiblecapitalassets 253 - 253
InrelationtocorporateservicefunctionsthattheGCISrenderedtotheDoCaMoUbetweentheGCISandDoCgaveeffecttofunctionsthatwereexecutedbyGCISonbehalfoftheDoC(Refertonote25–RelatedPartyTransactions).TheissueofpurchasingordersandpaymentofinvoicesontheGCIStransversalsystemswereaffecteduntiltransversalsystemsinDoCbecameoperational.GCISstaffperformedworkforbothGCISandDoCuntilsuchtimethatpostshavebeenfilled.
LettersandclaimsinaccordancewithSection42ofthePFMAof1999werealsosignedbybothAccountingOfficersinrespectofpaymentsthatweremadebyGCISregardingaccrualsandcommitmentsthatoriginatedinthe2014/15financialyear.ThetotalvalueofclaimsinaccordancewithSection42ofthePFMAamounttoR2.674millionofwhichR2.573millionwasreceivedbyGCISatfinancialyear-endwhileR101000waspaidbyDoCbeforefinancialyear-endbutinterfacedinGCISbankaccountinApril2016.TransactionsthatwereperformedonGCIS transversal systemswith effect from1April 2015wereclaimedfromtheDoC.AtotalamountofR4.838millionwasclaimedofwhichR4.272millionwasreceivedbyGCISat31March2016.ThebalanceofR566000waspaidbeforeyear-endby theDoCbut interfaced in theGCISbankaccountinApril2016.AletteroftransferoftangiblecapitalassetsinaccordancewithSection42ofthePFMAof1999wassignedbybothAccountingOfficerstoeffectthetransferofcomputerequipmentandfurnituretotheDepartmentof Communications (DoC).
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ANNEXURE 1ASTATEMENT OF TRANSFERS TO DEPARTMENTAL AGENCIES AND ACCOUNTS
DEPARTMENT/ AGENCY/ ACCOUNT
TRANSFER ALLOCATION TRANSFER 2014/15Adjusted
Appropriation Act RollOvers Adjustments Total
AvailableActual
Transfer% of Available funds
TransferredAppropriation
Act
R'000 R'000 R'000 R'000 R'000 % R'000SouthAfricanBroadcastingCorporation 53 - 4 57 56 98% 44MediaDevelopmentandDiversityAgency - - - - - - 21,815Public Sector Educational and TrainingAuthority - - - - - - 530
53 - 4 57 56 98% 22,389
ANNEXURE 1BSTATEMENT OF TRANSFERS TO HOUSEHOLDS
HOUSEHOLDS
TRANSFER ALLOCATION EXPENDITURE 2014/15Adjusted
Appropriation Act RollOvers Adjustments Total
AvailableActual
Transfer% of Available funds
TransferredAppropriation
Act
R'000 R'000 R'000 R'000 R'000 % R'000
TransfersLeavegratuityduetoretirementof5officials 463 - 66 529 529 100% 45Leavegratuityduetodeathof1official - - 52 52 52 100% -Leavediscounting 185 - 197 382 382 100% -Total 648 - 315 963 963 100% 45
ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2016
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ANNEXURE 1CSTATEMENT OF GIFTS, DONATIONS AND SPONSORSHIPS RECEIVED
NAME OF ORGANISATION NATURE OF GIFT, DONATION OR SPONSORSHIP2015/16 2014/15R’000 R’000
Receivedinkind
2015/16
PlatinumLife MagneticAttractionCologne 1 -
Nomadic Verwe ComplimentaryTicket 9 -
PowerFM Beverages 14 -
SITA GovTechconference(Fee,accommodation,pens,powerbanks) 18 -
Sasria Venue,cateringanddécorforthePSM Forum 29 -
SABC Nedbankgholfchallenge(twocomplimentaryticketsandaccommodation) 3 -
Thomson Reuters BreakfastProductBriefing 1 -
Motsepe Foundation Complimentaryticketforfashionweek 2 -
NewAge 18YearoldGlenfidichwhiskey 2 -
Ads 24 PringleClearwatermallvoucher 1 -
Soar Institute AdvancedInsightsProfile(onlinelink) 3 -
ChineseEmbassy ZiteBladecellphone 4 -
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2014/15
CFGCourierFrightandGroup Couriercosttotransport2000NelsonMandelaPortraitCoffee-TablebooksfromtheserviceprovidertoParliament - 36
CherryTreeMarketing SoftdrinksandtwocanvasesforMandelaDay - 1
BonganiRainmakerLogistics Staff transport (Bus),blankets,diapers, toiletries,softdrinks,bottledwater,sandwichesand laundrysoapforMandelaDay. - 16
PunoThuoShuttleServices Stafftransport(Bus)forMandelaDay - 8
Independent Newspapers DinnerforCommunicatorsTraining - 10
Kaya FM EntertainmentfortheGCISInternalTellYourStoryDay - 70
SITA Freepasses,lunch,dinner&parking,equipmentandfurnitureforGovtech2014.Pen&PencilsetX2,Conferencefees,accommodation - 9
SITA EquipmentandfurnitureforGovtech - 65SITA Bookvoucherandpenset - 1SITA TwoNightsaccommodation - 3SITA GiftvoucherandPen&PencilSet - 1SITA Waiverofconferencefee - 9SITA Accommodationforfivenights - 7SITA Pen&pencilsetandgiftcard - 1SITA CharityGolfDaySponsorship - 360AliveAdvertising CharityGolfDaySponsorship - 120CaxtonPrinters CharityGolfDaySponsorship - 77SABC CharityGolfDaySponsorship - 50OasisOutdoorAdvertising CharityGolfDaySponsorship - 50OutsmartOutdoorAdvertising CharityGolfDaySponsorship - 50ABSA CharityGolfDaySponsorship - 25SABC CharityGolfDaySponsorship - 50OasisOutdoorAdvertising CharityGolfDaySponsorship - 50OutsmartOutdoorAdvertising CharityGolfDaySponsorship - 50
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ABSA CharityGolfDaySponsorship - 25
BonganiRainmakerLogistics CharityGolfDaySponsorship - 25
Sumep Media CharityGolfDaySponsorship - 25
Times Media CharityGolfDaySponsorship - 25
SunInternational CharityGolfDaySponsorship - 25
Kena Media CharityGolfDaySponsorship - 52
Brand SA CharityGolfDaySponsorship - 25
MileleGroup CharityGolfDaySponsorship - 25
Barclays CharityGolfDaySponsorship - 25
TLC Media CharityGolfDaySponsorship - 25
SherenoPrinters CharityGolfDaySponsorship - 35
Paarlmedia CharityGolfDaySponsorship - 25
Cloud9Golf CharityGolfDaySponsorship - 587
Provantage CharityGolfDaySponsorship - 15
KagisoMedia CharityGolfDaySponsorship - 15
FirstTechnology SpringbokYear-endBreakfast - 1
Nedbank NedbankGolfChallengecomplimentarytickets - 3
GrowthPoint Whisky(Various) - 2
AliveAdvertising Whishyandperfume(Various) - 1
GlobalTouch Packofchocolatesandcard(Various) - 1
SumebOutdoor Wine,chocolateandcard(Various) - 2
AdoutPost WineandChristmasHamper(Various) - 1
SABC Sportstrustgolfchallenge - 16
Times Media SADC Media Awards Launch - 4
DepTechnologies Ipad - 3
TOTAL 87 1,932
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ANNEXURE 1DSTATEMENT OF GIFTS, DONATIONS AND SPONSORSHIPS MADE AND REMISSIONS, REFUNDS AND PAYMENTS MADE AS AN ACT OF GRACE
NATURE OF GIFT, DONATION OR SPONSORSHIP(Group major categories but list material items including name of organisation)
2015/16 2014/15R’000 R’000
Made in kind2015/16• Computerequipment(40CPU's,45Monitors,sixLaptops,sevenPrinters,eightFilservers,oneModem,onedockingstation) - -• Officeequipment(fourFaxMachines,oneClock,onePowerSupply,oneFridge,twoLoudspeakers,oneSoundSystemRoland,oneDigital
MultiEffectSystem,oneDigitalEditingControlSound,oneTapeDeck,oneHPScanner;oneHeater,2Cameras) - -
• AudioVisualequipment(oneSwitch,oneVideoMachine,oneTelevisionmonitor,6Radios,3cdplayers,fouraudiovisualmixers,onecdwriter,fourtaperecorders,3headphones,oneAudioSignalDistributor,oneHandheldmicrophone,5cameras,oneTelevision) - -
• OfficeFurniture(15FilingCabinets,twoTableOffice,twoBokkcases,oneDiningtable,5Stoolstraight,oneRackdistributor,oneShelfUnit,oneRotarychair,6Straightchairs,oneCoatrack,oneDesk,oneExhibitionstand;fiveChairs,oneMagazinetable,oneStationerycupboard,2Officeworkstations,oneShelfUnit)
- -
The following were the recipients of the above items:PatogengPrimarySchool;MaremaCombinedPrimarySchool;RekgutlilePrimarySchool;B.FMorakePrimarySchool;SthandiwePrimarySchool;Ilithaspecialschool;Nwa-MhingaPrimaryschool;MamelodiRadioStation;NtolwanePrimarySchool;StPatricksPrimarySchool;MasakhaneSeniorSecondarySchool;MorokwengThusongCentre;FloraParkComprehensive;MasemolaCommunityRadioStation;HertzogvilleThusongCentre
- -
2000NelsonMandelaPortraitCoffee-tablebooksissuedtoMembersofParliamentduringSONAinJune2014 - 121ComputerEquipment(11CPU's,7Monitors,3Laptops,3Dockingstation,4printerbrother,5faxmachine,8modems);OfficeEquipment(2EpsonScanner,oneHPScanner,onelaminatingmachine,oneCalculator,4airconditioner,4fans);OfficeFurniture(10chairs,onerackdistributer,oneOccasionalTable,2CabinetFiling,1CoatRack,2AfricanArt,oneTableoffice,oneTVCabinet,oneshelfunit,onerackdisplay);KitchenAppliances(onewatercooler,2Fridges);AudioVisual (11cameras,oneTV,4amplifier,6Overheadprojector,oneSamsung radio receiveroneSamsungTransmitter,onePanasonicrecorderreceiver,6Microphone,fourPASystemwithspeakers,2loudspeakers,oneGenerator;2Tripodstand);oneGPSNavigator,3screensforoverheadprojector,4DVDPlayers.
- -
The following were the recipients of the above items: FreeStatePremier'sOffice;EsiphukwiniJPSchool;MpengwanaPrimarySchool,MagabeniPrimarySchool;SteveTshweteLocalMunicipality;MosipaSecondarySchool;BrindhavenPrimarySchool;Nwa-VanganiPrimarySchool; TEMFoundation;KwakhanyaCommunityCareProject;Sunshine Place Children's Home; Endeavour Primary School; Roodepan Primary School; ThembiNkosi; Elias Motsoaledi Local Municipality;MasakhanePrimarySchool;RamosadiPrimarySchool;MmelegiEarlyLearningCentre;MontshioaCommunityEducationCentre,andBuffelsvleiIntermediateSchool.
TOTAL - 121
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ANNEXURE 2STATEMENT OF FINANCIAL GUARANTEES ISSUED AS AT 31 MARCH 2016 – LOCAL
Guarantor institution
Guarantee in respect of
Original guaranteed
capital amount
Opening balance
1 April 2015
Guarantees drawdowns
during the year
Guarantees repayments/ cancelled/
reduced/ released during the year
Revaluations
Closing balance
31 March 2016
Guaranteed interest for year ended
31 March 2016
Realised losses not
recoverable i.e. claims paid out
R’000 R’000 R’000 R’000 R’000 R’000 R’000 R’000
HousingNPDevelopmentCorporation Ltd
NdlovuCM 498 63 - 63 - - - -
Total 498 63 - 63 - - - -
ANNEXURE 3
STATEMENT OF CONTINGENT LIABILITIES AS AT 31 MARCH 2016
Nature of liabilityOpening balance
1 April 2015 Liabilities incurred
during the yearLiabilities paid / cancelled / reduced / during the year
Liabilities recoverable
Closing balance 31 March 2016
R’000 R’000 R’000 R’000 R’000
Total - - - - -Note:2CasesarecurrentlyattheLabourCourt.2FormeremployeesweredismissedfromemploymentandtheylodgedanapplicationwiththeLabourCourtforunfairdismissal.Theircasesarestillpendingandhavenotyetbeingconcluded.Currently,theGCISdoesnothaveanylegalclaimorcourtorderagainstthedepartment.Anypossiblefuturelegalcostisunknown.
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ANNEXURE 4CLAIMS RECOVERABLE
Government Entity
Confirmed balance outstanding
Unconfirmed balance outstanding Total Cash in transit at year-
end 2015/1631/03/2016 31/03/2015 31/03/2016 31/03/2015 31/03/2016 31/03/2015
Receipt dateAmount
R’000 R’000 R’000 R’000 R’000 R’000 R’000
NATIONAL / PROVINCIAL DEPARTMENTSDepartment of Communications 667 - - - 667 - 1April2016 566
4April2016 101Statistics SA - - - 14 - 14Subtotal 667 - - 14 667 14 667
OTHER GOVERNMENT ENTITIESPublicServiceSectorEducation andTrainingAuthority - - 70 18 70 18
Subtotal - - 70 18 70 18Total 667 - 70 32 737 32
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ANNEXURE 5INTER- GOVERNMENT PAYABLES
Government Entity
Confirmed balance outstanding
Unconfirmed balance outstanding Total
31/03/2016 31/03/2015 31/03/2016 31/03/2015 31/03/2016 31/03/2015R’000 R’000 R’000 R’000 R’000 R’000
DEPARTMENTS
Current
Department of Communications 195 - - - 195 -
Total Departments 195 - - - 195 -
Other Government Entity
Current
SouthAfricanRevenueService - - 144 83 144 83
Total Other Government Entities - - 144 83 144 83
TOTAL INTERGOVERNMENTAL 195 - 144 83 339 83
ANNEXURE 6AINTER-ENTITY ADVANCES PAID
Government Entity
Confirmed balance outstanding
Unconfirmed balance outstanding Total
31/03/2016 31/03/2015 31/03/2016 31/03/2015 31/03/2016 31/03/2015R’000 R’000 R’000 R’000 R’000 R’000
NATIONAL DEPARTMENT
InternationalRelationsandCooperation - - 871 607 871 607
TOTAL - - 871 607 871 607
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ANNEXURE 6BINTER-ENTITY ADVANCES RECEIVED
Government Entity
Confirmed balance outstanding
Unconfirmed balance outstanding Total
31/03/2016 31/03/2015 31/03/2016 31/03/2015 31/03/2016 31/03/2015R’000 R’000 R’000 R’000 R’000 R’000
NATIONAL DEPARTMENTS
Current
Agriculture,ForestryandFisheries - - - 4,098 - 4,098
ArtsandCulture - - 383 414 383 414
Basic Education - - 80 91 80 91
Communications 3,008 - - - 3,008 -
CooperativeGovernanceandTraditionalAffairs 551 - - - 551 -
CorrectionalServices - - 2,395 - 2,395 -
Defence - - - 256 - 256
EconomicDevelopment - - 394 - 394 -
Energy - - 2,327 - 2,327 -
EnvironmentalAffairs 1,610 - - 2,062 1,610 2,062
Health - - 857 2,814 857 2,814
HigherEducationandTraining - - 2,515 545 2,515 545
Home Affairs - - 759 3,253 759 3,253
HumanSettlements 1,619 1,316 - - 1,619 1,316
JusticeandConstitutionalDevelopment - - 3,586 8,892 3,586 8,892
Labour - - 1,364 2,459 1,364 2,459
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MilitaryVeterans - - 344 10,427 344 10,427
MineralResources - - 31 454 31 454
NationalTreasury - - 15 - 15 -
PerformanceMonitoringandEvaluation 2 90 - - 2 90
PublicEnterprise - 5,391 4,992 - 4,992 5,391
PublicServiceandAdministration - 657 534 - 534 657
PublicWorks - 342 268 - 268 342
RuralDevelopmentandLandReform - - 937 20,989 937 20,989
SouthAfricanPoliceService - - 2,994 3,985 2,994 3,985
SocialDevelopment 2,349 - - 2,501 2,349 2,501
TelecommunicationsandPostalServices - - - 337 - 337
Trade and Industry - - 3,689 - 3,689 -
Transport - - 2,621 1,068 2,621 1,068
Subtotal 9,139 7,796 31,085 64,645 40,224 72,441
Non-Current
CorrectionalServices - - - 905 - 905
EnvironmentalAffairs 395 - - 1,033 395 1,033
Health - - 952 280 952 280
HigherEducationandTraining - - 238 - 238 -
Home Affairs - - - 977 - 977
HumanSettlements - 2,689 - - - 2,689
JusticeandConstitutionalDevelopment - - - 489 - 489
Labour - - 751 273 751 273
MilitaryVeterans - - 2,076 554 2,076 554
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PublicServiceandAdministration - - 388 - 388 -
RuralDevelopmentandLandReform - - 5,852 - 5,852 -
SouthAfricanPoliceService - - 2,291 1,682 2,291 1,682
SocialDevelopment - - - 243 - 243
Statistics South Africa - - - 838 - 838
Transport - - 612 242 612 242
WaterandSanitation - 225 - - - 225
Subtotal 395 2,914 13,160 7,516 13,555 10,430
AprovisionofR7.762millionthatrelatestolegalmatterthatwasconcludedbytheHighCourtinMarch2016hasbeenmade.GCISintendstorecovertheR7.762millionfromthirdparties.GCISislikelytoincurfruitlessandwastefulexpenditure.
PROVINCIAL DEPARTMENTS
Current
Kwazulu-Natal:OfficeofthePremier - - - 301 - 301
NorthWest:Finance - - 103 - 103 -
NorthWest:OfficeofthePremier - - 540 1,449 540 1,449
Subtotal - - 643 1,750 643 1,750
Non-Current
EasternCape:OfficeofthePremier - - - 62 - 62
NorthWest:ProvincialTreasury - 92 - - - 92
Subtotal - 92 - 62 - 154
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PUBLIC ENTITIES
Current
AirtrafficandNavigation - - - 58 - 58
Auditor-General - 138 119 - 119 138
CivilianSecretariatforPolice - - 1,266 - 1,266 -
CommissionforConciliation,MediationandArbitration - - 318 - 318 -
Compensation Fund - - 20,481 11,450 20,481 11,450
Competition Commission - - 948 - 948 -
Denel - - 48 - 48 -
Education,TrainingandDevelopmentPracticesSectorEducationandTrainingAuthorities - 433 - - - 433
GautengGrowthandDevelopmentAgency 9,938 - - - 9,938 -
MarineLivingResourcesFund - - 113 1 113 1
NationalConsumerCommission - 1,138 - - - 1,138
NationalProsecutingAuthority 809 - - 701 809 701
NationalRegulatorforCompulsorySpecifications - 2,833 - - - 2,833
NationalYouthDevelopmentAgency - - 10 126 10 126
Road Accident Fund - - 6,651 5,534 6,651 5,534
RoadTrafficInfringementAgency - - 620 929 620 929
RoadTrafficManagementCo-operation - - 1,818 1,238 1,818 1,238
SouthAfricanLocalGovernmentAssociation - - 4,964 - 4,964 -
StateInformationTechnologyAgency - - 435 1,527 435 1,527
UnemploymentInsuranceFund - - 3,132 - 3,132 -
Subtotal 10,747 4,542 40,923 21,564 51,670 26,106
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Non-Current
Compensation Fund - - 271 124 271 124
Education,TrainingandDevelopmentPracticesSectorEducationandTrainingAuthorities(PSETA) - 34 224 - 224 34
NationalProsecutingAuthority 342 - - 619 342 619
NationalRegulatorforCompulsorySpecifications 95 - - - 95 -
Palama - - 588 804 588 804
Road Accident Fund - - 324 38 324 38
RoadTrafficManagementCorporation - - 130 - 130 -
StateInformationTechnologyAgency - - 105 - 105 -
UnemploymentInsuranceFund - 102 4 - 4 102
Subtotal 437 136 1,646 1,585 2,083 1,721
TOTAL 20,718 15,480 87,457 97,122 108,175 112,602
Current 19,886 12,338 72,651 87,959 92,537 100,297
Non-current 832 3,142 14,806 9,163 15,638 12,305
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PART F:APPENDIX
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CONTACT DETAILSGCIS ANNUAL REPORT
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Physical address:GCISHeadOfficePhysical address: TshedimosetsoHouse, 1035cnrFrancesBaardandFestivalstreets,Hatfield,PretoriaPostal address:PrivateBagX745,Pretoria,SouthAfrica,0001Switchboard:+27124730000/1Email: [email protected] Website: www.gcis.gov.za
MinisterMs Faith Muthambi, MPPostal address:PrivateBagX745,Pretoria0001Street address: TshedimosetsoHouse,1035cnrFrancesBaard andFestivalstreets,Hatfield,Pretoria,0083Telephone: 0124730397
Deputy MinisterMs Stella Ndabeni-Abrahams, MPPostal address: PrivateBagX745,Pretoria0001Street address: TshedimosetsoHouse,1035cnrFrancesBaard andFestivalstreets,Hatfield,Pretoria,0083Telephone: 0124730398
Acting Director-General Mr Donald LiphokoPostal address:PrivateBagX745,Pretoria0001Street address:TshedimosetsoHouse,1035cnrFrancesBaardandFestivalstreets,Hatfield, Pretoria,0083Telephone: +27124370245Fax:+27124730585Email: [email protected]
Acting Information OfficerMr Donald LiphokoPostaladdress:PrivateBagX745,Pretoria,0001Streetaddress:TshedimosetsoHouse,1035cnrFrancesBaardandFestivalstreets,Hatfield, Pretoria,0083Telephone: 027124370245Email: [email protected]
Deputy Information Officer Mr Keitumetse SemakanePostal address:PrivateBagX745,Pretoria,0001Streetaddress:TshedimosetsoHouse,1035cnrFrancesBaardandFestivalstreets,Hatfield, Pretoria,0083Telephone: 027124730000/1Email: [email protected]
Parliamentary Liaison Office (Cape Town) Ms Liezel CerfDirector: Parliamentary ServicesPhysical address: Groundfloor,120PleinStreet,CapeTownPostal address: PrivateBagX9075,CapeTown,8000Telephone: 021 461 8146Fax: 021 461 1446 Email: [email protected]
Government Communication and Information System The pulse of communication excellence in government
GCIS ANNUAL REPORT
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PROVINCIAL OFFICES POSTAL ADDRESS PHYSICAL ADDRESS MANAGER TELEPHONE FAX EMAIL ADDRESS
EASTERN CAPEPrivateBagX608East London5200
Union Arcade BuildingUnion StreetEast London 5200
Ndlelantle Pinyana 0437222602 0437222615 [email protected]
FREE STATEPOBox995Bloemfontein9300
Shop 87, Bloem Plaza East,BurgerStreetBloemfontein9300
Lineo Sehlabaka 051 448-4506 0514307032 [email protected]
GAUTENG
PrivateBagX16,Johannesburg2000
1066 Absa BuildingCnrChurchandLovedaystreets,Johannesburg2000
Peter Gumede 011 834 3560 011 834 3621 [email protected]
KWAZULU-NATALPrivateBagX54332Durban,4000
Sage Life House21FieldStreetDurban4000
Ndala Mngadi 0313016787 031 305 9431 [email protected]
LIMPOPOPOBox2452Polokwane0700
Old Mutual building66HansvanRensburgStreet,Polokwane0700
Thanyani Ravhura 015 291 4689 015 295 6982 [email protected]
NORTH WEST
PrivateBagX2120Mafikeng2745
Nicol Centre CnrCarringtonandMartinStreets,Mahikeng2745
Kagisho Merementsi 018381-7071 0183817066 [email protected]
NORTHERN CAPEPrivateBagX5038Kimberley,8300
7–9 Currey Street Kimberley8300
Marius Nagel 0538321378/9 0538321377 [email protected]
MPUMALANGAPOBox2586Nelspruit1200
Medcen BuildingCnrBelland14Henshallstreets,Nelspruit1200
Jeremiah Nkosi 0137532397 0137532531 [email protected]
WESTERN CAPE
POBox503AthloneCape Town 7600
Kismet BuildingOldKlipfonteinRoadAthloneCapeTown7600
Ayanda Hollow 0216970145 021 696 8424 [email protected]
www.twitter.com/GCIS_Mediawww.youtube.com/user/GovernmentZA www.facebook.com/GovernmentZAwww.flickr.com/photos/governmentza www.instagram.com/governmentza
GCIS ANNUAL REPORT
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NOTES
Government Communication and Information System The pulse of communication excellence in government
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RP267/2016 ISBN: 978-0-621-44823-8
TSHEDIMOSETSO HOUSE
1035 Frances Baard Street (corner Festival Street) HATFIELD, Pretoria