Annual Report 2015

Working TogeTher for BeTTer MainTained roads

Chairman’s Foreword

Dear Colleague,

2015 was an important year for the HTMA, which was built upon the strong underlying performance of 2014. During the last 12 months we have made clear progress on a number of our ‘Essential Objectives’, which truly reflects the numerous successes achieved throughout the organisation.

We met with the Department for Transport (DfT) to discuss our concerns regarding the skills gap, investigating such areas as diversity, the need for a skills passport and to standardise apprenticeships, as well as the pressure placed on organisations to use indicative funding levels as a guide to recruitment requirements. We learnt that the government wants to reach a target of 30,000 apprenticeships in transport infrastructure by 2020, and discussed how this objective could be met while also improving the quality of those apprenticeships.

The HTMA also met with the Roads Minister, Andrew Jones MP, to share ideas and discuss how we can continue to work closely with the government to move forward its key priorities for the highways sector; not just skills and efficiencies, but also the need for increased collaboration and learning between sectors.

We have also started to engage with the newly formed Transport Focus, whose mission is to get the best deal for passengers and road users of the Strategic Road Network, with a strong emphasis on evidence-based campaigning and research, and so we look forward to working alongside them as we look to drive improvements in highways maintenance.

Our influence on the development of collaborative approaches to driving continual improvement and efficiencies into highways maintenance is demonstrated through our contribution as members of the Highways Maintenance Efficiency Programme Board. It is critical that we continue to ensure the voice of our industry is heard and HMEP is an important conduit in that respect.

Looking ahead, I’m proud to say that 2016 will mark the 10th anniversary of HTMA activity, and we will of course be celebrating this fantastic milestone. In association with the anniversary, we will also be running a new ‘Young Professionals’ competition, which will require entrants to complete a research project or task that will help support the HTMA strategy.

And we will of course look to continue to grow our ever increasing membership, so that our cumulative, in-depth knowledge and experience continues to be seen as a valuable asset by the government and other industry key decision makers.

It remains for me to express my sincere thanks to all of those who have helped make HTMA the organisation it is, our Committee members, working groups, my colleagues on the Executive Board, Sponsor Group, Executive Director and the Secretariat.

Richard ChinnHTMA Chairman 2014 - 2016

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hTMa aspires to be the leading voice of the highways term management and maintenance industry, promoting its overall image, sharing knowledge and feedback, fostering best practice and improved industry standards, whilst influencing government and other stakeholders’ policies.

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The Work of HTMA

Members of the Sponsor Group and Working Groups have worked hard on progressing the work of HTMA. The results over the past year have produced valuable outputs for Members and Clients.

Sponsor Group

EO1 Represent the sector’s interests

The Sponsor Group is made up of nominated members from the Committee. They have the role of overseeing the activities of the Working Groups, any Task and Finish Groups, or to manage specific initiatives. They ensure the groups are adequately resourced, that their objectives are aligned to the HTMA Essential Objectives and that the outputs support the delivery of the HTMA strategy. The Sponsor’s role is to provide a ‘check and challenge’ for the groups and guidance on the governance procedures for the association. From their oversight of all the Working Groups, the Sponsors also ensure there is no duplication or gaps between the groups’ work.

During 2015, the Sponsor Group launched three new talent management initiatives: six-month project manager role, developing professional competition, MSc student research sponsorship.

Collectively this initiative is focussed on ensuring the long term growth and sustainability of HTMA through identifying, developing and supporting the talent that is available within member organisations.

MembersMike Notman (Chair, RingwayJacobs)Michael Conway (FM Conway)Rick Green (Tarmac)Lee Rushbrooke (Colas)Peter Hyde (Tarmac)Rory Poole (AECOM)

HTMA Project ManagerOne of the three talent management initiatives launched by the Sponsors Group in 2015 is the rolling six-month project manager role. Matthew Levy, graduate engineer at Mott MacDonald, has been appointed as the first project manager.

The role has been designed to give additional support to the delivery of working group projects and enhance communications within the Association. It is an opportunity for Matthew, and any future project managers, to gain experience in a broad range of specialist areas of highway maintenance, understand how collaboration between Members of the Association works and gain exposure to a wider networking group.

Using his organisational skills and stakeholder engagement experience, Matthew will be able to enhance and accelerate the completion of HTMA project outputs. To date, some of the work Matthew has been involved with in Mott MacDonald include producing treatment schedules for costings on the Area 4 Footway Renewal Schemes, stakeholder engagement with both local communities and utility companies and as an Environmental consultant for the Phase 2 Colwyn Bay Promenade Enhancement. Prior to working with Mott MacDonald, he also helped with the Doha Olympic Venues project.

Speaking about his future role, Matthew said: ‘’I believe that good communication and engaging well with the customer is very important to any successful organisation or project. I am an ambitious person, often taking the lead when given the opportunity and in driving myself and others to achieve successful outcomes. I am very much looking forward to getting involved with the work of HTMA, learning from the experience and enriching my career.’’

Through this and the other two initiatives, Developing Professional Competition and sponsorship of MSc student research projects, the Association is demonstrating its commitment to nurturing talent and succession planning; investing in the next generation of highway maintenance in the UK.

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Knowledge & Information

EO2 Supply useful information and advice for members

Key Achievements 2015

» Development of the advocates network

» Delivery of annual advocates’ event

» Building relationships with other working groups to support improved communications

» Base data gathered from Members on network length maintained and people employed in network activities

» HTMA communication and engagement process reviewed with External Relationships working group

» Twitter account set up for HTMA @HTMARoadsUK

Plans and Objectives for 2016

1 Strengthen the Advocates Network to continue improvements with internal communications with Members and gathering useful information. As part of succession planning for the association, aim to attract at least one young professional per member company.

2 Proactive communication of HTMA outputs and deliverables through working with the other working groups to gain understanding of what their outputs will be and raising awareness of their achievements by promoting their work to within the Member Companies.

3 Maintain / increase engagement from Members through the development and circulation of a survey (using Survey Monkey) on member needs and benefits of HTMA activities. Looking to maximise the value of membership.

MembersNick Radford (Chair, Ringway)Shaun Wilkinson (AECOM)Neil Roberts (Colas)Dave Conway (FM Conway)James Butt (Mott MacDonald)Tracey Elms (Ringway)Andy Stubbs (WJ)

SponsorMichael Conway (FM Conway)

External Relationships

EO3 Promote a positive image and develop strong external relationships

Key Achievements 2015

» Stakeholder engagement plan developed» HTMA generic brochure produced and

accompanying case study template

» Building relationships with other working groups to support improved awareness of the outputs

» 10th Anniversary communications campaign delivered

Plans and Objectives for 2016

1 Produce case studies with project leads of completed outputs

2 Further develop stakeholder engagement and strengthen relationships

3 Deliver Client event to showcase working group outputs and encourage client to adopt those outputs

MembersSteve Hall (Chair, AECOM)Darren Checksfield (Aggregate Industries)Gary Massey (CH2M Hill)Susanne Ingham (DBi Services)Alan Dinsdale (Kier)Dan Anderson (Ringway)Derek Hardy (Tarmac)Chris Jones (WSP PB)

SponsorMike Notman (RingwayJacobs)

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People & Skills

EO4 Promote and develop skills and competencies in our industry

Key Achievements 2015

» Increased numbers of HTMA Members engaged with Inspiring the Future and presenting career opportunities to pupils

» Produce a pack of information and presentation for presentations to pupils

» Video on career options published and promoted to the industry

» Annual benchmarking exercise carried out

» Input to industry consultations in conjunction with CECA

Plans and Objectives for 2016

1 Deliver an event for referrers and career advisors to highlight the variety of careers within the industry and increase awareness of different types of jobs entail

2 Deliver a joint recruitment fair with CIHT for members of both organisations

3 Carry out annual benchmarking and produce report

4 Continue to work with other organisations and offer content for their websites, to improve the visibility of highways maintenance roles

MembersSharon Field (Chair, FM Conway)Ann Reilly (Amey)Sue Flavin (Balfour Beatty)Donna Hitchcock (Colas)Jonathan Cheeseman (Colas)Vicki Worthington (Kier)Hannah Millington (Tarmac)Elainne Piper (Ringway)Samantha Wilson (Skanska)

SponsorRick Green (Tarmac)

Building awareness and attracting talent to the industryThe skills shortage issue became a priority topic for the industry in 2015. The published Road Investment Strategy outlined a long-term programme for England’s motorways and major roads with the investment plan of £15.2 billion for 2015-2020. With this assurance, attention was then given to capacity and capability of the industry to be able to deliver the planned work.

Attracting new talent to the industry has been a challenge for some time, in addition there is a general lack of awareness of the breadth of careers the industry has to offer.

Many of our Members are actively promoting the industry to pupils and students and to bring their attention to the benefits of having a career within highways. The People & Skills working group have developed a toolbox of materials that the volunteers can use. This has given strength to a consistent message being issued not only to the students but to teachers, career advisors and parents alike.

One element of the toolbox is a short video which introducers the viewer to a snap shot of what is out there for people deciding on what they want to pursue in their work life. The video uses the humble pothole, to which we can all relate, to illustrate that several different people and teams are involved with fixing them. It covers all the teams of people who work together, from the surveyors assessing the damage, the buyers and accounts department, mechanics and communications marketing team as well as the operatives who physically repair the pothole.

The video also draws attention to the important role the road network plays within the UK economy and the investment the government has made into the road infrastructure.

The video can be viewed from the HTMA website, Vimeo and YouTube.

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since its formation in 2005 the highways Term Maintenance association (hTMa) has made significant progress in fulfilling its aim of promoting the positive contribution that the highways management and maintenance industry makes to the Uk.

The strategy sets out a clear strategic direction, establishes priorities and outlines a delivery framework.

Health Safety & Welfare

EO5 Drive improved Health and Safety and Welfare performance across our industry

Key Achievements 2015

» Guidance note published on Pedestrian Management in road works

» Tool box talk and poster produced to help reduce incidents of road worker abuse

» Guidance on welfare facilities on transient sites published

» Tool box video and script produced to raise awareness of people-vehicle-plant interface management

» Safety Forum event held for safety practitioners from Member Companies

Plans and Objectives for 2016

1 Completion of three guidance documents: Service avoidance, Short duration works – live lane working, Temporary vehicle restraint systems

2 Guidance on CDM Regs3 Occupational Health4 Working Hours5 Data to Intelligence6 Alternatives to Stop-Go7 Safety forum event planned for 20th October8 Work to start on webinar style information sharing

to the wider safety community

MembersDavid Campbell (Chair, Ringway)Bob Feurtado (Carillion)John Pilkington (Carillion)Pat Sheehan (Colas)Tim Beard (Derbyshire CC)Mike Henderson (Ringway)Phill Ross (Connect Plus)Richard Hemingway (Skanska)

SponsorLee Rushbrooke (Colas)

Road Worker Safety Leadership Summit – October 2015The summit held last year attracted over 200 delegates for a challenging agenda that addressed the need to improve the protection of road workers (including construction workers) and road users over the entire UK highway network. It enabled the highways safety community to connect in this common purpose, sharing knowledge in an open forum with other stakeholders.

Representatives from national and local government together with contractors from the maintenance and major project communities attended, as well as other stakeholders.

The health and safety challenge faced by delegates was illustrated through a series of addresses by keynote speakers and six key objectives were addressed through separate breakout sessions.

1 Data collection – using information to identify and manage risk

2 Industry culture – ensuring that a just culture exists across all highways work

3 Educating road users – influencing people who have a big impact on road worker safety

4 Temporary traffic management – raising standards to mitigate risk to road users

5 Management of health and safety – ensuring consistent understanding of responsibilities

6 Workforce health – maintaining the health of road workers

Through these objectives the aim of the summit was to introduce consistency and improved health and safety performance across the UK highways industry. The legacy of the event is to have a highways industry health and safety action plan for the industry to work towards 2025. Some elements have already been developed into projects for different organisations in the industry to carry forward and over the course of time, the others will be addressed.

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Service Delivery

EO6 Lead improvements in the efficiency, effectiveness and sustainability of our industry

Key Achievements 2015

» Published environmental management DVD

» Progressed collaborative work with HMEP on standard contract documents

» Development of new series of price adjustment indices with BCIS

» Manage production of Invest to Save report

» Developed socio-economic impact study into the effect of long-term highway maintenance outcomes on local communities

Plans and Objectives for 2016

1 Road Space Utilisation paper (working windows plus the role of communications)

2 Indexation work with BCIS (carry over)

3 HMEP standard contract documents work (carry over)

4 Collaborative Contracting Strategy (perhaps joint project with HMEP)

5 Outcome indicators framework – phase 2 (carry over)

MembersDavid Craik (Chair, Colas)Peter Theobald (Amey)Doug Ives (Amey)Mark Stevens (Suffolk CC)David Binding (Ringway)Hannah Shires (Ringway)James Powell (Skanska)Simon Hill (Tarmac)Chris Moore (Tarmac)

SponsorPeter Hyde (Tarmac)

Sustainable highway maintenance – improving our environmentTo support member organisations and their clients with environmental awareness and management, the Sustainability group has produced an environmental training DVD, Sustainable Highway Maintenance.

The aim of the project was to support the upskilling of personnel at all levels in the highways maintenance industry in basic environmental management principles, and to increase their awareness and understanding of the potential impact of their work. HTMA Member Companies can also use it to inform their sub-contractors and improve the overall environmental knowledge within the highways industry.

Term Maintenance contractors have a responsibility to comply with environmental legislation and improve their sustainability performance. To achieve this, environmental awareness and engagement of all employees is required, which means training plays a major part of this process. A high level of awareness also provides a number of additional benefits such as: reducing the risk of prosecution and reputational impact and avoiding environmental fines and clean-up costs.

To avoid overload of information for operational staff from the wide range of processes and procedures, the DVD has been developed to provide short, bite-size training modules so that recipients will have a greater understanding of the basic legal requirements that they should follow on site. The modules can be used in toolbox talks, team briefings or be integrated into broader training programmes; eight topics are covered: Pollution Prevention, Biodiversity, Energy, Material Usage, Water, Waste Management, Nuisance and Emergency Response.

The DVD was jointly funded by the CITB and HTMA, with members of the HTMA developing the content to achieve key sustainability objectives. Several HTMA members offered their offices and staff to take part in the filming. The DVD is available for general use within the highways maintenance and management industry and is available to view via the HTMA website, www.htma.info. Hard copies of the DVD can be purchased at a nominal price by contacting the Secretariat.

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hTMa is committed to:» The advancement of highways

management and maintenance and the creation of a comprehensive vision for the industry to help it meet future challenges;

» Providing a high quality and relevant service to its members;

» Being a valued source of assistance and advice; and

» Enhancing public perception of highway maintenance and helping the industry continue to raise environmental, safety and other standards.

At the end of 2015, a review of the HTMA Strategy highlighted a couple of areas where HTMA can be more effective by making some changes to the structure of the groups. Taking into consideration the changes within the industry, the review also challenged the groups to reconsider goals to ensure their work and objectives are still relevant and address current issues within the industry.

One early result has been the creation of two new working groups, Asset Management and Sustainability.

Sustainability

EO6 Lead improvements in the efficiency, effectiveness and sustainability of our industry

Plans and Objectives for 2016

1 Waste guidance on tar-bound materials2 Carbon monitoring, best practice, implementing

an industry standard3 Biodiversity – paper on ecosystem services and

how to enhance the environment, focus on lighting4 Joint project with RSTA: waste management for

pre-swept materials5 Review and update Sustainability Charter,

develop KPIs6 Input into standard contract docs and outcome

indicators work by SD WG

MembersKim Hampton (Chair, Mott MacDonald)Samantha Schofield (Amey)Katrina Hazell (Balfour Beatty)David Wells (Colas)Timothy Wilkes (Galliford Try)Gary Rogerson (Skanska)Jason Convey (VolkerHighways)

Asset Management

EO6 Lead improvements in the efficiency, effectiveness and sustainability of our industry

Plans and Objectives for 2016

1 Setting up of new Asset Management group

2 Asset Management guidance for clients

3 Continuation of socio-economic study into long-term highway maintenance outcomes on local communities

4 Review of DfT Incentive Fund criteria

MembersJames Elliott (Chair, WSP PB)Luca de Marco (Colas)Louise Haining (Colas)Ian Knott (Mott MacDonald)Gary Mallin (RingwayJacobs)Mark Rowe (Ringway Jacobs)Steve Jones (Skanska)Andrew Nicholson (Tarmac)

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oUr VisionAn efficient, effective and sustainable highways management and maintenance industry for the social, economic and environmental benefit of the communities in which we work.

oUr MissionThe Highways Term Maintenance Association (HTMA) is the UK’s trade association for companies providing highways management and maintenance services. Our mission is to enable our members to deliver high quality highways maintenance and asset management services, whilst seeking to drive positive change within the industry for the benefit of the communities in which we work.

oUr ValUesOur values of: Effectiveness, Legitimacy and Progressiveness, reflect what we believe in and how we behave. Our strategy is delivered in a way that aligns to our values, thereby encouraging and driving consistent behaviours.

Acknowledgement and thanksHTMA is dependent on the energy and commitment of the individuals who volunteer their time to become involved and on the understanding of the Member Companies who support their people to take up on the various opportunities to help make a positive difference.

There is much work still to be done to realise the possibilities of improvement through collaboration within the industry. The importance of volunteers from our Member Companies is not to be underestimated and individuals with the drive to achieve successful outcomes will be welcomed to join one of the groups or a shorter term task and finish project.

We are proud of what has been achieved so far and recognised that this has only been possible due to those individuals willing to sharing their knowledge and experience. We extend our sincere thanks to all who have contributed to the success and achievements of HTMA over the past year.

2015 Committee continued

Connect Plus Ian Spellacey Services Managing Director

Costain Ltd David Bailey Local Authorities Director

FM Conway Ltd Michael Conway CEO

GallifordTry Paul Smith Operations Director for

Highways Maintenance

JB Riney & Co Ltd Elise Boon Design Manager

Jacobs UK Limited Vip Gandhi Vice President, UK

Infrastructure

Kier Services Alan Dinsdale Business Development

Director

Mott MacDonald Richard Chinn - HTMA Chairman Director, Integrated Highways Services

Ringway Bill Taylor - HTMA Vice Chairman Managing Director

Ringway Jacobs Mike Notman Managing Director

Skanska Infrastructure Simon White Services Operations Director

South West Highways Glen Robinson Managing Director

Tarmac Rick Green Maintenance Business

Director

VolkerHighways Alistair Thompson Managing Director

WSP Parsons Iain Candlish Brinckerhoff Senior Technical Director

HTMA Executive Board

Richard Chinn ChairmanBill Taylor Vice ChairmanPeter McDermott Exec Board MemberGeoff Allister Executive Director

HTMA Sponsor Group

NAME SPONSOrINg

Mike Notman, Chair External RelationshipsMichael Conway Knowledge & InformationRick Green People & SkillsLee Rushbrooke Health Safety & WelfarePeter Hyde Service DeliveryRory Poole Talent Management

Appendices

Members of: Committee, Exec Board, Sponsor group, Advocates

HTMA 2015 Committee

AECOM Rory Poole Director - Transportation

Amey James Trotter Business Development Director government

Atkins Ian Walker Delivery Director – M25

Balfour Beatty Tony Gates Director

BAM Nuttall Ltd Matt Stacey Contracts Manager

BEAR Scotland Brian Gordon Managing Director

Carillion Duncan Elliot Operations Director

CH2M HILL Peter McDermott Director, Strategic Highways

Colas Lee Rushbrooke CEO

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HTMA Advocates

HTMA Advocates are key to the internal communications, in building awareness and understanding of the association to colleagues within their own businesses. Through them, knowledge sharing and providing quality information for Members will increase the value of membership and create greater engagement from within the Member Companies. Advocates are nominated by their Committee Representatives.

Matthew Cerrone AECOMJohn Dobrzycki AECOMDermott Doyle AECOMAmrit Ghose AECOMCarol Harris AECOMDavid Harvey AECOMKevin Jones AECOMGraham Maw AECOMSteve Hall AECOMMatt Wilson AECOMChris Casey Aggregate IndustriesDarren Checksfield Aggregate IndustriesStephen Knowles Aggregate IndustriesStephanie Johnson AmeyScott Millar AmeyPeter Theobald AmeyJames Trotter AmeyHoward Cooke Asphalt RSTim Naidu Asphalt RSKevin Bailey AtkinsJill Hayden AtkinsRay Hickey AtkinsChris Mundell AtkinsKim Regisford AtkinsLouisa Perry AtkinsChris Evans Balfour Beatty/Connect PlusPhill Ross Balfour Beatty/Connect PlusKelly Regan-Mears Balfour Beatty/Connect PlusSteve Addison BAM NuttallSteve Gee BAM NuttallTim Nixon BAM NuttallJan Balfour BEAR ScotlandTommy Deans BEAR ScotlandKenny Hossack BEAR ScotlandDuncan Elliott CarillionChris Slater CarillionMark Baynham CH2M HillGary Massey CH2M HillMark Thompson Cleveland PotashSonja Deans ColasNeil Roberts ColasMike Todd ColasChris Heywood Compass MineralsRichard Scrase CostainBrian Walker CostainDavid Bailey CostainShelley Hainsworth DBi Services

Susanne Ingham DBi ServicesRob Glasson FM ConwayWayne Tomlin FM ConwayMarc Venner FM ConwayJulian Wynn FM ConwayPaul Smith Galliford TryMark Whitfield Galliford TryAdam Bradley JacobsJames Nash JacobsJohn Davis JB RineyMichele Antoniewicz JB RineyStephen Port Kiely BrosJames Birch Kier ServicesPat Clarke Kier ServicesMike Francis Kier ServicesTony Hipperson Kier ServicesRobert Bradley Kier ServicesPaul Carpenter Kier ServicesPhil Samms Kier ServicesDavid Short Kier ServicesJames Butt Mott MacDonaldIan Knott Mott MacDonaldSteve Pate Mott MacDonaldHazel Greenin Mott MacDonaldSteve Taylor Mott MacDonaldRoger Dennison NynasSteve Waller NynasKaren Jervis RennicksDan Anderson RingwayShelley Benson RingwayYogesh Patel RingwayClaire Knight Ringway JacobsChris Shields Ringway JacobsMartin Meehan Ringway JacobsSimon Dando Ringway JacobsChris Goodacre Ringway JacobsMike Thompson Ringway JacobsMike Evans Road Maintenance Services LtdPaul Thompson Saint Gobain PAM UKCass Cann SkanskaShane Hughes SkanskaJames Powell SkanskaGary Rogerson SkanskaMalcolm Donovan Southwest HighwaysKatie Gray Southwest HighwaysMatt Antill TarmacGrace Copestake TarmacSimone France TarmacJustin Harris TarmacPaul Spreadbury Virtus Traffic ManagementAndy Scotter VolkerHighwaysBarry Warner VolkerHighwaysPaul Aldridge WJ Andy Stubbs WJIain Candlish WSP PBJonathan Haynes WSP PBSimon Lamb WSP PBAndy Salmon WSP PBJames Elliott WSP PBSteve Matthews WSP PB17

Our Members

The HTMA is the trade organisation which represents the service providers who currently maintain around 80% of the highway network within the United Kingdom. Its members are some of the best known consulting engineers, construction companies and service providers in the UK and are a vital element within the community, maintaining the basic infrastructure needed to underpin a fast-moving, flexible economy.

Associate Members

Associate Member Companies of HTMA provide a service to the highways maintenance industry through the supply of components, materials or products and services, which support the development of quality, safety, overall industry efficiency and good practice.

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www.htma.info