annual progress report, 2013 · 2018-08-07 · afadzato south district’s approved annual progress...

AFADZATO SOUTH DISTRICT ASSEMBLY

ANNUAL

PROGRESS REPORT, 2013

COMPILED BY DPCU

FEBRUARY, 2014

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Afadzato South District’s Approved Annual Progress Report, 2013

TABLE OF CONTENT

Content Page

CHAPTER ONE: GENERAL INTRODUCTION

1.0 Background 1

1.1 Vision 1

1.2 Mission 1

1.3 Key Monitoring and Evaluation Objectives 2 1.4 Scope and Direction of the progress report 2

1.5 Implementation of 2013 Annual Action Plan 2

CHAPTER TWO: IMPLEMENTATION OF PROJECTS AND PROGRAMMES

2.0 Physical Projects 4

2.1 Non-Physical Projects (Programmes) 7

2.1.1 Education Sector 7

2.1.2 Health Sector 8

2.1.3 Agriculture Sector 11

2.1.4 Department of Social Welfare and Community Development 12

2.1.5 Department of National Disaster Management Organization 13

2.1.6 Climate Change Activities 14

2.1.7 HIV/AIDS and Malaria Prevention 14

CHAPTER THREE: UPDATE ON CRITICAL DEVELOPMENT AND POVERTY

ISSUES

3.0 Income and Expenditure Outlook from January-December, 2013 16

3.1 Implementation of Social Interventions (Poverty Alleviation Programmes) 18 3.1.1 Ghana School Feeding Programme (GSFP) 18

3.1.2 Distribution of Free Exercise Books and Tex Books 18

3.1.3 National Health Insurance Scheme 18

3.1.4 Local Enterprises and skills Development Programme (LESDEP) 19

3.2 Activities of NGOs in District 20

CHAPTER FOUR: RECOMMENDATIONS AND CONCLUSION

4.0 Recommendation 21

4.1 Conclusion 21

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List of Tables

Table Page

Table 2.1 Implementation Status of DACF Physical Projects for 2013 5

Table 2.2 Implementation Status of DDF Physical Projects for 2013 6

Table 2.3 Location of Orphanages in the District 13

Table 2.4: Summary of Capacity Building Programmes Implemented in 2013 15

Table 3.1: Funding for 2013 Development Projects & Programmes 16

Table 3.2: Total Collection for 2013 17

Table 3.3: Total Expenditure for the year 2013 17

Table 3.4: Ghana School Feeding Programme, Beneficiary Schools for 2013 18

Table 3.5: Distribution of Free Exercise Books and Text Books Schools 19

Table 3.6: Membership as at December, 2013 19

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CHAPTER ONE

GENERAL INTRODUCTION

1.0 Background

The Afadzato South District is established by Legislative Instrument (L.I) 2079 in 2012. The

district was carved out of Hohoe Municipal in line with nation’s quest to strengthen

decentralization. The district share borders with the Republic of Togo to the East, while on

the southeast and south is Ho West District. Part of the southwest of the district share

common boundary with South Dayi District; while on the northern section is Hohoe

Municipal and the northwest is Kpando District.

The total population of the district per the 2010 Population and Housing Census is 95,030.

Males constitute 48.7 percent of the total population whilst the females form 51.3 percent.

The major ethnic groups found in the district are Ewes, Logba, Tafi and Nyagbo. There are

six (6) Area Councils, eleven (11) Traditional Areas and twenty two (22) Electoral Areas and

one constituency (Afadzato South Constituency) and a Member of Parliament. The total

strength of the General Assembly counts to thirty (30) with government appointees

numbering ten (10) and elected assembly persons are twenty (20). The gender ratio of the

General Assembly is ten (10) females to twenty (20) males.

The Annual Action Plan for 2013 was prepared from the District’s Reviewed Programme of

Action for 2012-2013 drawn from the 2010-2013 Medium Term Development Plan prepared

by Hohoe Municipal.

This report covers the progress of work and achievements on the implementation of

development projects and programmes in the district from January-December, 2013. The

report touches on the activities of all departments by the end of the year.

1.1 Vision

To be the most well managed and development oriented District among all the

Metropolitan/Municipal and District Assemblies in Ghana (Provisional).

1.2 Mission

The district exists to improve both social and economic life of her people through efficient

and effective resource mobilization, maintaining a strong agricultural base for further

industrial development, being a leading tourist center in Ghana and preserving cultural

heritage of the people of the District and Volta Region as a whole (Provisional).

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1.3 Key Monitoring and Evaluation Objectives

Key monitoring and evaluation objectives during the year include:

1. To assess the performance and truck progress of work with regards to the implementation

of the District’s Reviewed Programme of Action for 2012-2013 drawn from the 2010-2013

MTDP as well as 2013 Annual Action Plan (AAP)

2. To assess the impact of the Plan on the beneficiaries

3. To assess the capacity of Departments and Agencies in implementing the 2013 AAP

4. To provide basic information needed for the preparation of National Annual Progress

Report

1.4 Scope and Direction of the progress report

This report covers the implementation status of projects undertaken during the year (i.e

January-December, 2013). The report also considered data collated from the decentralized

departments on the status of implementation of programmes and projects. Other social

intervention programmes like school feeding programme, free distribution of school uniform,

distribution of free treated insecticide mosquito nets among others, and both on-going and

completed projects and programmes were also inspected to assess their status. The various

capacity building workshops within the year are also reported included in the report.

1.5 Implementation of 2013 Annual Action Plan

The 2013 Annual Action Plan is an extract from the District’s Reviewed Programme of

Action (POA) for 2012-2013 drawn from the Hohoe Municipal Medium Term Plan for 2010-

2013. The focus of development in the 2013 AAP are as follows;

• provision of educational infrastructure and programmes,

• healthcare delivery,

• water and sanitation

• revenue mobilization,

• human resource development

• justice and security service delivery and,

• provision of economic facilities among others

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The district has outlined forty five (45) programmes and projects for implementation in 2013

for which thirty one (38) of the programmes and projects have been implemented (ie. 84.4%)

of planned programmes and projects.

Some of the programmes (non-physical projects) implemented during the year includes

public education and sensitization programmes, capacity building workshops and seminars

among others for implementation by all decentralized departments in collaboration with the

District Assembly. Chapter two and three of this report give detail information on the projects

and programmes and their level of implementation as at 31st December, 2013.

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CHAPTER TWO

IMPLEMENTATION OF PROJECTS AND PROGRAMMES

2.0 Physical Projects

These comprises of tangible projects funded and implemented by the District Assembly, MP

Common Fund, GETFund, District Development Facility (DDF) and funds from other

Development Partners. The following table 2.1 shows detailed report on the implementation

status of DACF physical projects whilst table 2.2 reports on DDF physical projects.

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Table 2.1 Implementation Status of DACF Physical Projects as at 31st December, 2013

No Project name Location Contractor Contract

sum (GH¢)

Date of

award

Date of

completion

Source

of fund

Payment

details

% Remarks

1 Rehabilitate Golokuati Police Station Ve-Golokuati - 30,000.00 - - DACF - - Not tendered

2 Construction of one animal pound Golokuati M/S WOUNDASON 3,837.28 24/07/13 07/08/13 DACF 3,837.28 100 Completed

3 Rehabilitation of DCE/DCD office Golokuati M/S Lovemak

Ventures, Ho

65,572.89 17/09/2012 17/12/2012 DACF 25,0000 On-going

4 Rehabilitation of office for DFO &

General Administration and 4 Seater W/C

Toilet

Golokuati MS/Will-Elik Co.

Ltd, Ho

99,388.82 17/09/2012 17/12/2012 DACF 25,200.00 On-going

5 Construction of 1No. 3 unit classroom

block office and store/staff common room

Logba-

Adzakoe

V.A. Dzifason Ent.,

Ho

77,294.58 11/02/2011 11/06/2011 DACF 43,173.00 75 Completed

6 Rehabilitation of 1No. 3 unit classroom

block “A”

Liati-Dafornu M/S Gedak Company

Limited, Ho

33,358.59 16/01/2012 16/04/2012 DACF - Ongoing

7 Complete rehabilitation works on the

Assembly Hall (Phase 1)

Golokuati Eyramy Lines 49,500.00 DACF - Not awarded

8 Establish and provide logistics for sub-

district structures

Six (6) Area

Councils

14,600.00 DACF 192.00 Ongoing

9 Maintain and provide 100 street light bulbs

the district

District wide Exact Consultancy

Ltd

10,000.00 9/12/2013 23/12/2013 DACF 9,100.00 Completed

Source: Works Department, Afadzato South District, 2013

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Table 2.2 Implementation Status of DDF Physical Projects as at 31st December, 2013

Year: 2013

Region / MMDA: Volta / Afadzato South District Assembly Date: 31st December, 2013 No Project Description/title Sector Project

Location

Contractor Budget

allocation

Date

started

Expected

completion

date

Contract

sum

Expenditure for

the reporting

period

Expenditure

to date

Project

implementation

status

1 Rehabilitation of 4 shed

in Ve-Koloenu Market (Phase 1)

Economic Ve-Koloenu M/S JOB 360

LTD

42,488.80 22/04/13 22/08/13 42,488.80 - 42,488.80 100% complete

2 Construction of 2No. 10

seater Water Closet

Toilet at Ve-Golokuati

(phase 1)

Sanitation Ve

Golokuati

M/S

BRANSFILD

LTD

123,130.00 22/07/13 22/11/13 123,130.00 18,469.80 18,469.80 1No. 10 seater

W/C roofed

3 Construction of one

market shed at Logba

Alakpeti Market

Economic Logba-

Alakpeti

M/S

ESARDE

ENT.

31,119.00 22/07/13 22/11/13 31,119.00 20,980.00 31,119.00 100% completed

4 Construction of 1No 3

Unit Classroom Block at

Logba Alakpeti EP

Primary School (Phase1)

Education Logba

Alakpeti

M/S

CHRISTINE’

S PLACE

120,847.00 22/07/13 22/11/13 120,847.00 36,831.00 54,351.00 Roofed

5 Construct a police station

at Have

Security Have M/S

CHRISTINE’

S PLACE

120,847.00 25/07/13 25/12/13 118,562.00 17,784.00 17,784.00 Site preparation

6 Construction of lorry

park

Economic Ve-Golokuati M/S

REDEESTER

120,000 16/10/13 15/02/14 120,000 8,750 8,750 Site preparation

*follow the NDPC 2009 M&E guideline

Remarks for individual project and/ or for the overall project implementation:…………………………………………………………………………………………….......................................................

……………………………………………………………………………………………………………………………………………………………………………………………………………...............

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2.1 Non-Physical Projects (Programmes)

The programmes outlined for implementation by the District Assembly and other

decentralized departments during the year include public education programmes,

immunization programmes, sensitization workshops, capacity building, training workshops

and seminars among others. However, the programmes (non-physical projects) carried out

during the fourth quarter by the departments are as follows;

2.1.1 Education Sector

Number of existing schools

As at the end of 2012/2013 academic year, the district has a total of 189 schools comprising

of 4 SHS, 2TVET, 65 KG, 66 Primary, and 52 JHS.

Implementation of programmes/projects

The following programmes were implemented by the District Education Directorate in 2013

in addition to the routine supervision activities including school visits.

a. In-service training

About 342 basic school teachers received in-service training through the help of Plan Ghana

and donations from other individuals. Similar workshop was conducted for 40 PTA/SMC

members in 8 selected communities at a cost of Six thousand four hundred and fifty Ghana

(GHc 6,450.00)

b. Special Education Unit

The Special Education Unit of the directorate organized programmes to identify people with

disability (PWD) in 10 basic schools through the help DFID. During the survey, about 58

pupils were identified with varied forms of disability. The Unit would liaise with the

department of Social Welfare to assist pupils with disability.

c. Management Efficiency

Head teachers and their assistants were also trained in SPIP preparation and implementation

through a funding support from Plan Ghana. Total number of beneficiaries was 16.

Additional capacity was built for 15 school prefects from Kpeve-Tornu and Ve-Agbome

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basic schools. The exercise would continue in 2014 to cover most schools. During the period

under review, the District Education Oversight Committee (DEOC) was formed with its first

meeting held in the last quarter.

During the year, a total number of eight (8) Circuit Supervisors were recruited and trained to

enhance routine supervision activities. The activity was sponsored by DFID and a total of

GHc 762.00 was spent.

Also to improve the efficiency and functionality of management, the Afadzato South District

Assembly donated three (3) desktop computers and accessories including one HP printer to

the Education Directorate.

d. Monitoring and Evaluation

The SHEP Co-ordinator conducted monitoring and evaluation in 31 selected schools across

the district. The activity started from 15-26th July, 2013 and has the aim to ensure that health,

hygiene and sanitation among pupils is improved in the district.

e. My First Day at school activities

The district observed the My First Day at school for all the schools. Some of the items

distributed to pupils include 120 drinking cups, 300 school uniforms for boys only, biscuits

and soft drinks. The exercise was supported by the District Assembly and other NGOs.

Challenges

• Inadequacy of staff remains a challenge to the effective functioning of the directorate

• Inadequate vehicle. The only vehicle the directorate uses breaks down periodically

due to over use.

• Inadequate supply of office equipment

2.1.2 Health Sector

The district has a total of 132 employees working at the various health facilities including the

staff of the district health directorate as at the end of 2013. During the year under review, the

health directorate conducted the following activities.

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Reproductive Health

The projected pregnancies during the year was 2,803 for which a 100% ANC Reg. And PNC

Reg. Were recorded. No still birth was recorded in during the year 2013. The district also

recorded zero (0) maternal death during the review period. During the year, 1224 pregnant

women were registered at antenatal clinics which represent 43.6% coverage.

Child Health Services

A total of 2,878 children (0-11 months), 1976 children (12-23 months) and 1,854 children

(24-59 months) were registered.

School Health

In all, about 7,522 school children from pre-school, Primary 1, 3 and JHS 1 were examined

out if a targeted population of 7,766 in 93 schools representing 96.8% coverage. The school

health examination covered ear/eye problems, oral health problems, skin and henia. The

district did not undertake any school deworming exercise during the year. The directorate

also organized the child health promotion week from 6-11th May, 2013 during which Vitamin

A supplement was administered to all children.

Home Visits

The routine special home visits were conducted by health staff to trace family planning and

child welfare clinic defaulters.

TBA Activities

During the period, 7 traditional birth attendants were trained by the directorate in

collaboration with the Akpafu TBA Women Association (NGO).

Expanded Programme on Immunization (EPI)

The disease control unit of the district health directorate organized programmes such as the

EPI, National Immunization Days against polio, mass drug Administration of Ivermectine,

and Measles/Rubella campaigns.

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Clinical care

About forty one thousand, eight hundred and seventy three (41,873) people visited the health

facilities in the year 2013. The OPD attendance shows that more females (60.7%) visited the

health facilities as against males (39.3%). Malaria was the highest report case in the year

2013 whilst sickle cell disease was the least.

Programmes, seminars and workshops organized and attended

During the year, the directorate organized some capacity building workshop for its staff on

TB diagnosis and reporting. A two day capacity building regional seminar was organized to

improve mental health treatment in the district and also the role of mental health in achieving

MDG 4 and 5.

The world breast feeding week was organized from 1-7th August, 2013 under the topic;

“Breastfeeding support, close to mothers”.

The directorate also conducted market iodated salt availability survey in 2013 to assess the

knowledge of traders on importance of iodine, storage and the origin of the iodated salts in

the local markets. The survey revealed that 70% of salts sold in Logba-Alakpeti and Ve-

Koloenu markets are iodated.

The nutrition unit of the health directorate conducted a four (4) day monitoring and

supervision to some Ghana School Feeding Programme beneficiary schools from 30th

September to 3rd October, 2013 to assess the nutrition requirement of the programme.

Challenges

� Lack of office to ensure client’s right of privacy is a militating factor against service

delivery

� Frequent shortage of ARVs, Testing kits/ORAL Quick and CD4 Reagents

� Inadequate funds remain a major challenge to the directorate in carrying out its

planned programmes and activities.

� Frequent motorbike accidents involving staff is becoming a threat to service delivery

in hard to reach communities. Also, accommodation for staff has been a major

disincentive for health workers to accept postings to the district.

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2.1.3 Agriculture Sector

Extension Activities

The Agric Department undertook the following Demonstration/collaboration activities during

2013. The department is currently collaborating with the following institutions in the district.

Institution Area of Collaboration

WAAPP Maize and Cassava

CRAN/RSSP Training of FBOs in rice production

AFRICARE Maize and Cowpea

RTIMP Cassava planting material multiplication

MIND Market Innovation for Development

Credit in Kind Sheep and Pigs

Source: Afadzato South Agric Department, 2013

West Africa Accelerated Agriculture Productivity Programme (WAAPP) Project

The department under WAAPP collaboration established 52 acres of cassava multiplication

plots at the following communities. The second component of WAAPP has 2 acres improved

variety of cassava/maize demonstration at Ve-Koloenu and Liati-Agbonyra.

Leklebi Agbesia - 32 acres

Koloenu - 5 acres

Have Ando - 5 acres

Tafi Abuife - 10 acres

Fertilizer update

Within the period under review, 450 bags of subsidized fertilizer made of NPK, Urea and

Sulphate of Ammonia for the district has been sold out.

Farmers’ Day Celebration

The Agric Department in collaboration with the district Assembly organized the 29th National

Farmers Day celebration at Leklebi-Duga on December 18, 2013. A total of 13 award

categories were given out. Two of the award categories (cocoa and coffee) were sponsored by

the Ghana Cocoa Board. The award categories include farmers with disability, female

farmers, and best school famers among others.

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Training workshop and capacity building programmes

The following training programmes were organized during year. Training was organized on

the concept of Decentralization for members of the department. In all 16 staff participated in

the training. Another training workshop on the topic “promotion and consumption of local

foods” was organized on the 23rd December, 2013 for members of Progressive Farmers

processing and Marketing Group. The training saw 27 females in attendance. Participants

were taken through food hygiene and how to use local raw materials to prepare variety of

dishes. Nine (9) Agric Extension officers were also trained in post harvest technologies of

cereals on 15th August, 2013 at Ho.

Challenges

One of the greatest challenge facing the department is lack of means transport. The situation

makes it difficult for management to respond to the needs of the technical staff and farmers

promptly. The department needs additional office accommodation, office furniture and

equipment for effective functioning.

2.1.4 Department of Social Welfare and Community Development

Child rights promotion and protection

The department received thirty two (32) welfare cases in all out of which about 87.5% (28

cases) of cases were successfully resolved. Two (2) of the cases are outstanding while one

case was withdrawn due to other interventions and one case referred to the family tribunal.

Community Care

The department received over five hundred (500) applications from PWDs for financial

support during the year for which one hundred and sixty two (162) representing 32.4%

benefited. Of the 162 beneficiaries, 100 of them were visited on monitoring visits to assess

the impact of the financial assistance given to them. In all, a total of thirty four thousand,

three hundred and fifty Ghana Cedis (GHc 34,358.00) was disbursed in two tranches.

Aside the cash benefits given to the PWD, an NGO based in Tema, (Always Praising the

Father Ministry (APF)) donated mobility gadgets worth forty thousand Ghana Cedis (GHc

40,000.00) to the District Assembly for distribution to PWD. About 105 PWD benefited from

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various types of the mobility gadgets (foldable chair, regency, specialty, zema walker, denon

walker, crutches, quade, transporter and white canes).

Operation of Children Homes

The department recorded the activities of children homes in the district. In all about two (2)

of such homes are operating in the district as of December, 2013. Below is the number of

total inmates and names of the homes and their location in the district.

Table 2.3 Location of Orphanages in the District

Name of Home Location Sex Total

Male Female

Eugemot Orphanage Ve-Koloenu 32 24 56

Volta Home Ve-Deme 29 30 59

Total 61 54 115

2.1.5 Department of National Disaster Management Organization

During the year 2013, the department of NADMO recorded two (2) major rainstorm disasters

affecting seventeen (17) communities, destroying 113 houses. The disaster rendered 704

victims homeless. One person also lost his life in a fire outbreak during the year.

Relieve assistance

The district received the following assorted relief items to assist the disaster victims. The

items include, 20 packets of roofing sheets, 200 plastic basins, 200 pieces of blanket, 200

pieces of of plastic plates and 10 cartons of mosquito coil. The district Assembly also donated

some items for distribution to the victims.

Disaster Volunteer Groups

There are about seventeen (17) disaster volunteer groups in the district with a total numerical

strength of 385 people.

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Capacity building programmes

One officer benefited from a capacity building workshop on generic Building on record

management Strength organized in the district from 24-26th July, 2013.

Challenges

� The secretariat need to be provided a bigger office accommodation and office

furniture to enhance service delivery

� The secretariat also need to be provided with means of transport.

2.1.6 Climate Change Activities

The District Assembly supported the National Disaster Management Organization to conduct

public and community education on the hazards of fire outbreak and fire safety. The

education programmes were aimed to sensitize farmers, palm wine tappers and hunters on the

need to be vigilant with their activities since most of their activities is a possible way to spark

fire outbreak. In all, 25 communities noted for high incidence of fire outbreaks over the years

have benefited from the education. Community members were also taken through

demonstration lessons by fire prevention volunteers on how to put off mild bush fires.

The District Assembly also through the help of the Department of Agriculture supplied 500

mango seedlings to three farming groups in June, 2013 as part of the Assembly’s

commitment and implementation of climate change programmes.

2.1.7 HIV/AIDS and Malaria Prevention

The Assembly during the year has established an HIV/AIDS desk to be responsible for all

related cases and also plan and execute HIV/AIDS related programmes. The District AIDS

Committee was also inaugurated during the third quarter of the year. The Committee

organized a one-day workplace HIV/AIDS education for staff.

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Table 2.4: Summary of Capacity Building Programmes Implemented in 2013

Date Program Activity No. of

Beneficiaries

Venue Cost

(GHc)

Consultant Output MOV Expected outcome Remarks

From To

24/7/2013 26/7/2013 Training on effective

record mgt system

Registry staff

(15)

ASDA

Assembly

Hall

4,550.00 PRAAD, HO Training

conducted

Report and

attendance

register

Data and records are

well managed and

easily accessible

Training was

successful

30/10/2013 31/10/2013 Training on Local

Gov’t Act & draft

consolidated Bill on

decentralization

All assembly

members and

area council

staff (50)

ASDA

Assembly

Hall

4,300.00 B&J Consult,

Ho

Training

conducted

Training

report/

Attendance

register

The functionality of

assembly members

improved

Successful

training

31/10/2013 31/10/2013 Training on customer

service and defensive

driving

ASDA Drivers

(4)

ASDA

Assembly

Hall

700.00 B&J Consult,

Ho

Training

conducted

Attendance

register

Drivers improve upon

their driving skill and

service delivery

Successful

25/11/2013 26/11/2013 Functions of DPCU

members, MTDP

preparation and NDPC

Guidelines

DPCU members

and other

officers who

matter (20)

ASDA

Assembly

Hall

2,832.00 Zirmacon Multi

Consult, Accra

Training

organized

Attendance

register and

training report

Functionality of

DPCU members

improved and 2014-

2017 MTDP prepared

Successful

17/12/2013 18/12/2013 Training on effective

revenue mobilization

and proper book

keeping

All revenue

staff (70)

ASDA

Assembly

Hall

4,000.00 B&J Consult,

Ho

Training

organized

Attendance

register

Mobilization of IGF

improved

Successful

Source: Human Resource Unit, Afadzato South District, 2013

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CHAPTER THREE

UPDATE ON CRITICAL DEVELOPMENT AND POVERTY ISSUES

3.0 Income and Expenditure Outlook from January-December, 2013

The Assembly exceeded its revenue mobilization target as at the end of the year. It is

estimated that by the end of 2013, an amount of GH¢ 42,512.00 would have been generated

from IGF but as at 31st December, 2013 an amount of GH¢ 58,150.19 representing 36.8%

increment was generated. This was due to the fact that there has been keen monitoring of

revenue leakages per audit recommendations and partly because of a training workshop

organized for all revenue collectors on effective revenue mobilization technique. As part of

closing the leakages, the Sub-District Structures need to be empowered to assist in revenue

mobilization. Also relevant logistics should be provided for the revenue collectors to enhance

revenue mobilization while the district also take steps to improve the conditions of market

facilities and other economic infrastructure in the district. Revenue collectors should be

audited regularly to ensure that all monies collected are lodged into the IGF account within

the stipulated time frame.

Table 3.1: Funding for 2013 Development Projects & Programmes

Source 2012 Allocation

Actuals (GH¢)

2013 Expected

Allocation

2013 Allocation Actuals as

at 31st December (GH¢)

IGF 8,531.00 42,512.00 58,150.19

DACF 606,359.82 1,534,911.24 394,268.54

MP’s Fund - 142,898.00 111,237.12

DDF - 342,167.00 289,264.00

GOG - 31,708.27 10,050.38

Other Donor (GSFP) - 481,537.36 281,769.60

Disability Fund - 35,261.00 52,878.91

Total 614,890.82 2,610,994.87 1,197,618.74

Source: Afadzato South District Finance Office, 2013

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Table 3.2: Total Collection for 2013

Head/Item Budgeted Estimate

GHȼ

Actual Collection

as at Dec, 31st GHȼ

% of

collection

Taxes on property 10,100.00 8,200.55 81.2

Non Governmental Agencies 150.00 550.00 266.7

Grants - Districts 2,749,421.03 1,139,468.55 41.4

Investment Income (Grader) 5,000.00 3,960.00 79.2

Other Revenue 150.00 140.37 93.6

Land and Royalties 8,300.00 13,196.66 159.0

Sale of goods and services 14,160.00 13,344.24 94.2

Fees 12,200.00 17,758.74 145.6

Fines, penalties and forfeits 600.00 679.00 113.2

Miscellaneous 400.00 281.00 70.3

Total 2,800,481.03 1,197,579.11 42.8


Table 3.3: Total Expenditure for the year 2013

Item Budget Estimate

(GHȼ)

Actual (GHȼ) %

Compensation for employees 94,520.77 30,454.17 32.2

National Insurance Contribution 900.00 - -

Other allowances 3,950.00 9,855.64 249.5

Materials office supplies 6,320.00 6,963.20 110.2

Utilities 2,310.00 2,693.98 116.6

Other charges 1,600.00 1,475.08 92.2

General cleaning 1,600.00 - -

Rentals 1,020.00 781.10 76.6

Emergency services 2,000.00 800.00 40.0

Employers Social Benefit - 35.00 -

Travel and Transport 12,248.00 14,384.65 117.4

Repairs maintenance and renewals 5,180.00 2,166.50 41.8

Training, Seminars-Conference 4,400.00 6,560.64 149.1

Special Services 5,800.00 7,846.67 135.3

Other Expenses 2,112.00 2,035.00 96.4

Capital/Development Expenditure 2,569,658.00 1,262,591.57 49.1

TOTAL 2,713,618.77 1,348,643.20 49.7


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3.1 Implementation of Social Interventions (Poverty Alleviation Programmes)

3.1.1 Ghana School Feeding Programme (GSFP):

The Schools Feeding Programme takes care of a total of 6,545 pupils across the district.

During the year 2013, three transfers were received and disbursed to all beneficiary caterers

as and when received. The total amount received and disbursed is GHc 281,769.60.

Table 3.4: Beneficiary Schools under the Ghana School Feeding Programme for 2013

Source: Hohoe Municipal Assembly/Education Directorate, 2013

3.1.2 Distribution of Free Exercise Books and Tex Books

A total of 16,051 text books were distributed to 111 basic schools across the district. Also,

4,419 exercise books were distributed to 95 basic schools district wide.

School Name Circuit Status Total no. pupils

Agate E/P Primary Have Public 401

Have R/C Have Public 280

Have Ando No.2 E/P Have Public 162

Leklebi Fiafe D/A Leklebi Public 111

Leklebi Agbesia E/P Leklebi Public 308

Liati Wote E/P Liati Public 189

Liati Dafonu D/A Liati Public 233

Logba Alakpeti E/P [A & B] Logba Public 435

Tafi Atome R/C Nyagbo/Tafi Public 458

Nyagbo Sroe E/P Nyagbo/Tafi Public 155

Nyagbo Odumasi E/P Nyagbo/Tafi Public 201

Nyagbo Gagbefe D/A Nyagbo/Tafi Public 220

Ve Koloenu R/C Ve Public 411

Ve Koloenu E/P Ve Public 271

Ve Koloenu D/A Ve Public 131

Ve Gbodome R/C Ve Public 260

Ve Deme E/P Ve Public 314

Kpeve Oldtown D/A Weto Public 271

Kpeve Tornu Salvation Army Weto Public 339

Goviefe Kowu/Agodome E/P Weto Public 235

Woadze E/P Weto Public 261

Total 6,545

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Table 3.5: Distribution of Free Exercise Books and Text Books Schools

Note 1 Exercise Book Text Books

4,419 16,051

Source: Afadzato South District Education Directorate, 2013

3.1.3 National Health Insurance Scheme

Table 3.6: Membership as at December, 2013

Registration Categories

Informal Formal Pensioners Below

18 years

Pregnant

Women

Above

70 years

Indigent Total

29,555 3,647 309 43,877 2,731 6,204 15,627 101,950

Source: NHIS Record Section, Hohoe Municipal, 2013

Challenges

i. Delay in renewal of identity cards

ii. There is difficulty in getting accurate data on membership and other of beneficiaries

from the district. This largely due to the fact that the District does not have NHIS

office and still depends on Hohoe NHIS for registrations and other services. This

situation makes it almost impossible to get quarterly updates from the scheme.

Currently, the total registered members presented by the scheme are more than the

total population of the district (95,030) per the 2010 PHC. These are evidence of the

lack of accuracy in NHIS figures.

3.1.4 Local Enterprises and skills Development Programme (LESDEP)

The outfit of the Local Enterprises and Skills Development Programme has equipped six (6)

people with six (6) Shifeng Motor Tricycles. The beneficiaries are expected to pay back an

amount of GHc 3,600.00 within twelve (12) months.

The outfit also formed a ten (10) member group in four (4) communities (Golokuati, Liati-

Wote, Gbodome and Ve-Deme) in the district. The group members would be trained in Bee

Keeping and Mushroom farming. The training is expected to start in 2014.

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Challenges

The district does not have any LESDEP office and as a result, depends on Hohoe Municipal

for its services. In view of this, most people in the district do not have access to adequate

information on the activities of LESDEP.

3.2 Activities of NGOs in District

Although there are a number of NGOs operating in the district, only a few of them directly

partner with the Assembly and other decentralized departments in execution of projects and

programmes. Their activities range from health, education and environment while others are

into gender and vulnerability.

Plan Ghana

The NGO operates in eight (8) communities within the district and currently help in capacity

building activities for head teachers and PTA/SMC. The beneficiary communities are; Ve-

Koloenu, Kpeve-Tornu, Nyagbo –Odumase, Ve-Agbome, Ve-Wudome, Liati-Wote, Liati-

Teikrom and Liati-Dafornu.

Friends of Compassionate Journeys

During the year, Friends of Compassionate Journeys helped to construct a library and a

computer laboratory for Tafi-Atome. This project was completed and handed over to the

district and the community for operation and maintenance. The move is to enhance ICT

education in the district.

Pencils of Promise

The Pencils of Promise is in partnership with the District Assembly to construct a 3-unit

classroom block with office and store in three communities (Have Aveyoyoe, Xorsekope and

Leklebi- Duga). The district provided 20% of the contract sum for each project (sand and

stones) while the NGO takes care of other costs till the project is completed.

DFID

They help the district education directorate in funding some capacity building workshops,

provision of basic equipment among others.

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CHAPTER FOUR

RECOMMENDATIONS AND CONCLUSION

4.0 Recommendation

The year under review has seen some improvement in the mobilization of IGF. The financial

outlook indicates that GHc 58,150.19 was collected as Internally Generated Revenue as

against an estimated figure of GHc 42,512.00. The Assembly exceeded its revenue

mobilization target by 36.8%. In spite of the Assembly’s performance in IGF mobilization,

there is still much pressure on the DACF and it is recommended that the Assembly extend its

IGF net to capture more tax payers. The District is endowed with a lot of natural resources,

most of which are tourist potential sites. It is recommended that the district partner with

private investors to develop these sites to attract more tourists so as to improve the IGF

mobilization.

While the Assembly waits to develop its tourist sites, management is encouraged to map-up

strategies collect more revenue for the 2014. The Assembly should invest in revenue

collection by holding in-depth stakeholder consultation workshops with the local people prior

to revenue collection exercise.

The Assembly is also encouraged to continue the use of its composite budget and Annual

Action plans as guides in implementing development projects and programmes.

Decentralized Departments are encouraged to submit their quarterly reports and annual

progress report timely to enable the DPCU Secretariat compile and submit its reports on time.

A one day training workshop for all statisticians and data management officers in

decentralized departments would help to enhance their report writing skills.

4.1 Conclusion

Funding was identified to be a major militating factor against the effective implementation of

programmes and projects in the district. The release of the District Assembly’s Common

Fund (DACF) was not regular (only two Quarter releases were made for 2013 as at 31st

December), a situation which militates against effective implementation of projects and

programmes. The Assembly has been able to award five DDF funded projects. However,

when there is an improvement in the mobilization of IGF, the pressure on the DACF is

expected to reduce subsequently.

annual progress report, 2013 · 2018-08-07 · afadzato south district’s approved annual progress...

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