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ANNUAL OPERATING PLAN2015 | 1

ANNUAL OPERATING PLAN 2015

ANNUAL OPERATING PLAN2015


TABLE OF CONTENTS1. STRATEGIC PLAN 2013-2016 . . . . . . . . . . . . . . . . . . . . . . . . . . 6

2. FIIAPP ACTION FRAmEwORk . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Geographic priorities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Restrictions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Spheres of Action . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92.1. Social policies and rights: social protection, health, education and employment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92.2. Governance and modernization of public administrations . . . . . . 112.3. migration and mobility . . . . . . . . . . . . . . . . . . . . . . . . . . . 112.4. Economy and public finance . . . . . . . . . . . . . . . . . . . . . . . 122.5. Visibility and communication policies . . . . . . . . . . . . . . . . . . 132.6. Green economy: climate change, energy, agriculture and fisheries 132.7. Security and Development . . . . . . . . . . . . . . . . . . . . . . . . 152.8. Organised crime . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152.9. Justice and transparency . . . . . . . . . . . . . . . . . . . . . . . . . 16

3. ANNUAL OPERATING PLAN 2015 . . . . . . . . . . . . . . . . . . . . . . . 17

1. management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

2. Foreign Policy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

3. Cooperation Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193.1. General Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

3.1.1. Economic management Activities 2015 . . . . . . . . . . . . 19

3.1.2. IT Activities 2015. . . . . . . . . . . . . . . . . . . . . . . . . 21

3.1.3. Activities of the Human Resources and Organisation Area 2015 . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

3.1.4. Activities in the Legal Affairs Area 2015 . . . . . . . . . . . 23

3.1.5. Activities of the Travel manager unit 2015 . . . . . . . . . . 243.2. Public Technical Assistance sectoral units . . . . . . . . . . . . . . . 25

3.2.1. Activities of the Public Administration and Social Affairs (APAS) Area 2015. . . . . . . . . . . . . . . . . . . . 25

3.2.2. Activities in the Economic Development and Environment Area (DEmA) 2015. . . . . . . . . . . . . . . . . . . . . . . . 32

3.2.3. Activities in the Security and Justice Area (JYS) 2015 . . . . 40


3.3. Cross-Cutting Units . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

3.3.1. Innovation and Strategy Area 2015 . . . . . . . . . . . . . . 51

3.3.2. Activities of the FIIAPP Offices and Antennas 2015 . . . . . 53

Brussels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Turkey . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

3.3.3. Activities of the Information and Special Programmes Area 2015 . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

3.3.4. Communication Area 2015 . . . . . . . . . . . . . . . . . . . 57

3.3.5. Activities of the 2015 Evaluation Programme . . . . . . . . 583.4. EUROsociAL Activities 2015. . . . . . . . . . . . . . . . . . . . . . . . 59


The International and Ibero-American Foundation for Administration and Public Policies (FIIAPP) is a public foundation that is part of the Spanish cooperation system. It works at the service of public administrations by managing the participation of their various agencies in cooperation projects, thereby promoting their internationalisation and strengthening the Spain Brand. The FI-IAPP's objectives are focused on improving the institutional framework and functioning of public systems in the countries where it works through experience exchange projects between public administrations. Other FIIAPP activities include researching public administrations and policies, and training civil servants and political leaders.

The FIIAPP's actions are within the framework of Spanish foreign policy, supporting the inter-national activity of the Spanish Administration in the priority geographic areas and spheres of action. The FIIAPP carries out activities to support the Spanish cooperation system and manages projects with funding from international organisations and third countries. The FIIAPP is the insti-tution in Spain responsible for management of projects in the EU twinning programme, and it is the eligible institution, jointly with the AECID, for carrying out EU Delegated Cooperation pro-jects.

The FIIAPP represents an instrument for exporting best practices from the Spanish Administra-tion and public policy models. It contributes to promoting and strengthening relationships of trust with the administrations of other countries and with international bodies in sectors such as se-curity, climate change, infrastructure management, and modernisation of public administrations, among others. In the next few years it will continue promoting the participation of the FIIAPP in international cooperation projects financed with funds from international bodies, which include contributions from the Spanish Administration.


1. STRATEGIC PLAN 2013-2016

The Strategic Plan 2013-2016 establishes that, as a public institution dedicated to international cooperation and specialised in the promotion of good governance, the FIIAPP has two main strategic objectives:

• Improve the institutional framework of the countries it works in

• Strengthen the position of Spain and the European Union in the world through internation-al cooperation projects

Fulfilment of these objectives requires the FIIAPP to align its strategy and management of its as-sets with Spanish foreign policy and international cooperation policy objectives. Concretely, the main specific objectives of the Strategic Plan 2013-2016 are:

• Management: improve the efficiency and effectiveness of international management and of the projects it works on

• Foreign Policy: help to achieve certain Spanish foreign policy goals through greater spe-cialisation

• Cooperation Policy: help to achieve certain Spanish development cooperation policy goals


2. FIIAPP ACTION FRAmEwORk

The FIIAPP Statutes assign to the Foundation responsibility for improving the institutional frame-work of the countries in which it works through advising projects with public administrations, studies on administrations and policies (R&D+i), as well as through training of civil servants and political leaders. It is part of the Spanish cooperation system and implements international coop-eration projects funded by the AGE, diverse international organisations and third countries. It constitutes an essential instrument for internationalisation of the Spanish Administration and promotion of the Spain Brand.

Its activity has evolved according developments taking place in the world of cooperation at the Spanish, European and international level. Currently, as an institution at the service of public ad-ministrations, it needs to strengthen its profile in line with the following main conditioning factors:

Spanish foreign policy is based on Law 2/2014, of 25th March, the External Action and Service of the State Act, which adopts the concept of the international dimension in the action of the State and incorporates the European and Ibero-American dimensions as fundamental elements in its definition. Art. 13 determines that public foundations, as subjects of the external action of the State, shall act abroad according to the principles established in this law and the government's foreign policy guidelines. The law also is based on the need to affirm and promote the values and interests of Spain, strengthen its international presence, and strengthen its image in the world.

Therefore, the activities of the FIIAP, its potential action sectors, geographic priorities, as well as its cooperation modes, are all determined by Spanish foreign policy, along with the Spanish Co-operation Fourth Master Plan, the external dimension of Europe 2020 and the EU Programme for Change (as the “programmatic” basis under rubric 4 “A Global Europe” of the 2014-2020 financial framework and the new financing instruments of the EU) as well as the international development effectiveness agenda (European Consensus on Development; Busan Global Part-nerships, etc.).

•Foreign policy•Spanish Cooperation Fourth

Master Plan

•External dimension Europe 2020

•Programme for Change

•Post-2015 Objectives•Development effectiveness

agenda


2. FIIAPP action framework

Geographic priorities

In line with the previous section, the activity of the FIIAP, which is included in the External Action of the State, in turn framed by the objectives of Spanish Foreign Policy, in accordance with the Law on Foreign Action and Service, is carried out in the following regions:

• Those considered strategic for Spanish foreign policy (European, Ibero-American, Mediter-ranean);

• Regions in which, under Spanish foreign policy guidelines, action is taken to address global problems such as threats to peace and security, climate change, epidemics, irregular migra-tion, among other issues;

• Priority countries and zones on the agendas of different government agencies in their areas of authority, covered in Chapter II of the Foreign Action and Service Act.

Nonetheless, from a perspective of effectiveness, it is useful to concentrate on geographic areas that have an expectation of sustained funding, as already established in the FIIAPP's Strategic Plan 2013-2016 • Latin America and the Caribbean: Action Plan 2013-2015 from the CELAC-UE Summit;

Ibero-American agreements and networks; SICA Security Strategy; Sectoral dialogues (sup-port mechanisms that drive policies such as in the area of migration, drugs, etc.); strategies of the IDB and ECLAC.



• Mediterranean: European Neighbourhood Policy; Union for the Mediterranean; 5+5 Space; 2012 EU Communication on closer cooperation and regional integration in the Mahgreb; SPRING Initiative (“more for more”); Twinnings; 2012 EU Communication on supporting societies in democratic transition; Mobility Partnerships.

• Sahel and West Africa: 2011 EU Strategy for Security and Development in the Sahel ; Rabat Action Plan.

• Europa and Central Asia: European Neighbourhood and Accession Policy, twinning pro-grammes and complementary projects.

Restrictions

Law 36/2014 on General State Budgets (LPGE) for 2015 maintains the restrictions of the budget laws from the years immediately preceding the referenced year. Therefore, the initial assumptions used in preparing the Annual Operating Plan and the activities for 2015 must necessarily contem-plate these limitations. The main limitations are twofold:

1. Salary costs cannot increase with respect to the previous year2. The number of structural staff members will not increase.

The 2015 LPGE maintains the mobility of employees and civil servants with a pre-existing rela-tionship of a permanent and indefinite nature in the State public sector. This possibility, unex-plored by the Foundation to date, is the only measure for providing the FIIAPP with the human resources necessary to fulfil the proposed objectives and budgets.

Spheres of Action

2.1. Social policies and rights: social protection, health, education and employment

As an institution dedicated to public cooperation, rights, social protection, health, education, and employment are intrinsic action themes for FIIAPP activities. The External Action and Service Act establishes a series of action areas in matters of human rights (Art. 16), employment and social security (Art. 22), education (Art. 26), and health (Art. 31), which are addressed more specifical-ly in the general guidelines established for Spanish cooperation in the Spanish Cooperation Fourth Master Plan (guideline 4: Foster systems of social cohesion, emphasising basic social ser-vices; guideline 2 Reduce inequality; and guideline 5: Gender equality). The FIIAPP's activities in this area are also determined by:

• The EU Communication on “Social Protection in EU Development Cooperation” of 2012, which establishes lines of action in this area and highlights the key role of social protection in reducing poverty and inequality, supporting inclusive development, social cohesion, and sta-bility.



• The ILO-UN Social Protection Floor for equitable and inclusive globalisation of 2010, which defines Social protection floors as defined sets of basic social security guarantees designed to protect and train people over the life cycle.

• The ILO Decent Work Agenda, which s based on recognition of work as a source of per-sonal dignity, family stability, peace in the community, and economic growth, which increases opportunities for productive work and the development of businesses.

• In the WHO Health Agenda, the WHO Twelfth General Programme of Work which pro-vides the programme orientation for the 2012-2020 period.

• The EU Action Plan on Gender Equality and Women's Empowerment in Development (2010-2015), which aims to accelerate achievement of the Millennium Development Goals, especially goals 3 and 5, in addition to the objectives established by CEDAW (UN Women), the Beijing Platform for Action and the Cairo Programme of Action.

• The 2013-2015 Action Plan of the CELAC-EU Summit and the lines of action in the bi-re-gional dialogue between Latin America and the Caribbean and the EU.

• The UNODOC International Standards on Drug Use Prevention of 2013, from the United Nations Office on Drugs and Crime.

• e-Health The Digital Agenda for Europe approved in 2010, a document that constitutes one of the seven pillars of the EU's Europe 2020 growth strategy and which includes eHealth objectives. The eHealth Action Plan 2012-2020: Innovative healthcare for the 21st century of 2012, states that policy dialogue and international cooperation in the area of eHealth is to be promoted at the global level (with WHO and OECD). The WHO recognises in resolu-tions WHA58.28 of 2005 and WHA66.24 of 2013 the potential of eHealth for strengthening health systems and improving quality, security and access, and it encourages the Member States to carry out certain actions in this area.



2.2. Governance and modernization of public administrations

The FIIAPP complements Spanish cooperation activities in the lines of action on public sector structures and the guarantees of general guideline I, Strengthening Democratic Process and the Rule of Law in the Spanish Cooperation Fourth Master, which specifies three working lines: (1) promoting the quality of democracy; (2) strengthening public sector structure and management; and (3) working for the rule of law and the guarantee of human rights.

In addition, the FIIAPP's activities in this sector are governed by:

• The EU Agenda for Change of 2011 establishes priorities on governance and public admin-istration in the chapter on Human rights, democracy and other key elements of good gov-ernance:

• In 2013, the Inter-American Development Bank (IDB) established an agenda for Strengthen-ing the Center of Government in Latin America and the Caribbean.

• The European eGovernment Action Plan 2011-2015. Harnessing ICT to promote smart, sustainable and innovative Government, approved in 2010, which aims to make the Declara-tion formulated on the occasion of the Fifth Ministerial Conference on eGovernment (the Malmö Declaration) a reality.

2.3. migration and mobility

The FIIAPP's activity in the area of Migration and Mobility is based on Art. 23 of Law 2/2014, the External Action and Service Act (chapter II – Spheres of External Action of the State), which establishes external action in the area of emigration and immigration with the objective of safe-guarding the economic and social rights of Spanish workers and organising the migratory flows towards Spain and strengthening the fight against irregular immigration.



Other documents relevant to the FIIAPP's Migration and Mobility activities are:

• The Agenda for Change establishes that the EU will support specific efforts aimed at taking full advantage of the links between migration, mobility and employment, and makes a com-mitment to maximise the impact on development of the increase in the mobility of people at the regional and global level.

• The EU Global Approach to Migration and Mobility (GAMM, November 2011) establishes four pillars of action:

- Better organising legal migration, and fostering well-managed mobility - Preventing and combating irregular migration, and eradicating trafficking in human beings - Promoting international protection, and enhancing the external dimension of asylum - Maximising the development impact of migration and mobility

• The GAMM is translated into Mobility Agreements with third countries (visa facilitation based on simultaneously negotiated readmission agreements, policy dialogue) or Common Agendas for Migration and Mobility (alternative framework for agreeing on common recom-mendations, objectives and commitments within each of the four thematic pillars of the GAMM). The EU links the GAMM with the post-2015 agenda in the Communication “Max-imising the Development Impact of Migration” of 2013.

• The Action plan on unaccompanied minors (May 2010) is a common approach of the EU which combines prevention, protection and return assistance measures. It is centred on the exchange of data, measures to prevent irregular migration, protection programmes in the countries of origin, guarantees in the EU, and measures for return and reintegration.

Within this action area, the FIIAPP is the operational instrument of Spanish external action for managing projects on the four themes of the GAMM, acting in the both the countries of origin and destination. By designing and managing strategic projects and organising meeting spaces, it works on strengthening institutional capacities in the countries of origin and transit for migration (by capitalising on the experience of the migrants, facilitating planned and sustainable voluntary return, linking migratory flows with the planning of employment policies, among other actions).

2.4. Economy and public finance

The FIIAPP's activities in this area are aligned with the provisions of the External Action Act in the area of taxation (Art. 17); economic, trade and financial matters, and support for the inter-nationalisation of the Spanish economy (Art. 20); in the area of research, development and inno-vation: participation of public and private institutions in scientific, technological or international innovation projects, knowledge networks, and especially in initiatives sponsored by the European Union (Art. 21); and in the area of tourism: promotion of international tourism cooperation (Art. 28). In addition, the FIIAPP's activities in this area respond to the following strategic documents:



• The Fourth Master Plan for Spanish Cooperation establishes in guideline 3: Promote eco-nomic opportunities for the poorest in which the following actions on economic growth are indicated: inclusive and sustainable economic growth.

• The EU Agenda for Change of 2011, in the section dedicated to Inclusive and sustainable growth for human development, states that the EU should focus its support on, among oth-er things, the vectors for inclusive and sustainable growth, notably in a stronger business en-vironment and deeper regional integration.

• The Busan Partnership for effective development cooperation approved at the Fourth High Level Forum on Aid Effectiveness held in 2011.

• The EU Communication on Tax and Development of 2010 in which the European Commis-sion makes two recommendations:

- Support domestic revenue mobilisation in developing countries, in the context of its broader efforts to strengthen good governance and public finance management in these countries.

- Support the creation of more robust tax systems and combat international tax evasion in these countries.

• At the United Nations Summit of 2005, the Declaration on “Tourism and the Millennium Development Goals”, which recognises tourism as an important socio-economic force for development and one which contributes in an effective way to achievement of the Millenni-um Development Goals, was adopted.

2.5. Visibility and communication policies

The FIIAPP's activities are aligned with the provisions of the External Action Act on the subject of infrastructure, transportation and housing: improve current levels of security; strengthen the connectivity of Spain with other countries; increase the efficiency and sustainability of different modes of transportation; and the internationalisation of companies in the infrastructure, trans-portation and construction sector (Art. 33). The FIIAPP will work at the service of the Ministries of Public Works and Economy and Competitiveness, identifying opportunities for internationali-sation of the Spanish administration in EU regional investment mechanisms, blending, the Andean Development Corporation, Development Banks, etc. It will follow international policies on green infrastructures to identify future priorities and funding sources.

2.6. Green economy: climate change, energy, agriculture and fisheries

The FIIAPP's activities in the area of green economy are determined by the Law on External Action and its articles related to agriculture, food, fisheries, and the environment (Art. 29); climate change (Art. 30); and energy (Art. 32). In addition, the following documents establish priorities in this area:

• The Fourth Master Plan 2013-2016 establishes in guideline 3: Promote economic opportu-nities for the poorest citizens. Additionally, in guideline 4: Improve the delivery of global and regional public goods. Specifically in this area prioritises sustainable development and the environment, and international economic and financial stability.



• The United Nations Framework Convention on Climate Change approved in 1992 estab-lishes a general framework for international efforts aimed at addressing the problem of cli-mate change. Later it was incorporated into the Kyoto Protocol, which includes stronger measures, with specific and legally binding targets.

• The Global Action Agenda of the United Nations “Sustainable Energy for All Initiative” (SE-4All) of 2012 aims to achieve a broad-based transformation of the world's energy systems over the next 20 years. The Action Agenda indicates a series of action areas in different sectoral spheres with the aim of mobilising all stakeholders to adopt specific measures.

• The EU has approved legislative frameworks that establish objectives for energy and climate change for 2020 and is working to set targets for 2030 and 2050; the EU climate and energy package for 2020 sets these targets, known as the "20-20-20" targets:

- A 20% reduction in EU greenhouse gas emissions from 1990 levels. - Raising the share of EU energy consumption produced from renewable resources to 20%. - A 20% improvement in the EU's energy efficiency.

• The pillars of the EU's new 2030 framework for climate and energy policies are: a 40% re-duction of greenhouse gases (GHG) compared to 1990, a binding target at the EU level of achieving at least 27% renewable energy, renewed ambitions in the area of energy efficiency policies, a new governance system and a series of new indicators for guaranteeing a compet-itive and secure energy system.

• The Covenant of Mayors is a commitment by local and regional authorities of the EU and neighbouring countries on climate change and renewable energies (creation of skilled and stable jobs not subject to offshoring; healthier environment and quality of life; enhanced economic competitiveness and greater energy independence).



2.7. Security and Development

The strategic interest of the security projects managed by the FIIAPP, in the first place, address the priorities of Spanish foreign policy in zones of strategic importance such as the Mahgreb-Sa-hel and the Mediterranean basin due to their relevance in the fight again illegal immigration, hu-man trafficking, drug trafficking in the interest of greater control over CBRN risks, and in the fight against Jihadism, among other issues. These regions and issues are also priority for the EU, as demonstrated by the allocations foreseen for 2014-2020 of the different financial instruments, such as the Instrument contributing to Stability and Peace or the European Development Fund, which also allocates significant amounts to these issues.

The External Action and Service Act establishes a series of action areas concerning defence (Art.15) and security (Art. 19) centred around keeping the peace, international police coopera-tion, preventing and combating all forms of transnational organised crime and terrorism, training and technical assistance in the areas of prisons, civil protection, road safety, and support policies for victims of terrorism. Other relevant strategic documents:

• The National Security Strategy published in 2013 contains a dimension, at the same time Spanish, European and Global, that defines the strategic contexts for our country.

• The European Security Strategy, “A Secure Europe in a Better World” of 2003, is the EU in-strument that defines the common approach of the EU in the area of global security.

• The Security Strategy of the SICA

• The EU Strategy for Security and Development in the Sahel of 2011 (terrorism, organised crime)

• Conclusions of the EU Council on chemical, biological, radiological and nuclear substances and explosives (CBRN-E)

• European Commission Communication “Elements for the EU's Strategic response to the Gulf of Guinea”

2.8. Organised crime

In this specific area of security and development policies, the FIIAPP is working on projects that address the following priorities:

• The European pact to combat international drug trafficking establishes a series of common principles for combating this type of crime and hinges on three main commitments: disrupt-ing cocaine routes, disrupting heroin routes, and countering the proceeds of crime. Subse-quently the European pact to combat synthetic drugs was added to the European pact to combat international drug trafficking.

• The EU-CELAC ACTION PLAN 2013-2015 includes the lines of action in the bi-regional dialogue between Latin America and the Caribbean and the EU prioritising instruments and activities in the area of “the world drug problem”.



2.9. Justice and transparency

The Foundation's activities in this action area are based on Art. 18 of the External Action and Service Act, regarding external action in the area of justice and international judicial cooperation. Agreements and policy priorities that determine the activity of the FIIAPP in coordination with the Ministry of Justice include:

• Brasilia Rules Regarding Access to Justice• Conference of Ministries of Justice of the Ibero-American Countries (COMJIB)• Spanish experience with prosecutor's offices specialised in gender• Action plan on the Stockholm Programme 2010-2014 (criminal justice, organised crime,

etc.)

In the area of fighting corruption and promoting transparency, the FIIAPP's actions are framed by the commitments adopted in the following international conventions and inter-governmental partnerships:

• Global scope:

- United Nations Convention against Corruption (UNCAC) - Organisation for Economic Co-operation and Development (OECD) , Anti-Bribery Con-

vention.

• Regional scope:

- Organization of American States (OAS), the Inter-American Convention against Corrup-tion (IACAC)

• Inter-governmental partnerships:

- Extractive Industries Transparency Initiative (EITI), a global coalition made up of govern-ments, companies and civil society that establishes a standard to promote open and re-sponsible management of income derived from natural resources.

- Financial Action Task Force (FATF) inter-governmental body established by the Ministers of its Member jurisdictions. Its objectives are to set standards and promote effective im-plementation of legal, regulatory and operational measures for combating money launder-ing, terrorist financing and other related threats to the integrity of the international finan-cial system.


3. ANNUAL OPERATING PLAN 2015

In line with the specific objectives in the Strategic Plan 2013-2016, the FIIAPP establishes the following annual objectives based on a strengths, weaknesses, threats and opportunities (SWOT) exercise which was conducted over the course of 2014 with all the areas and units of the Foun-dation:

1. management

The main comparative advantage of the FIIAPP is access to the civil service and management of international cooperation projects at the service of administrations. This role of the Foundation, along with the restrictions on staff hiring and the record number of contract awards in 2014 makes it imperative that the Foundation prioritise all activities focused on effective management in this annual operating plan.

To contribute to the development of the specific management objective in the Strategic Plan 2013-2016, the Foundation will focus its activities in 2015 on the following priorities:

• Development of a human resources policy

• Design of solutions to limit the impact of hiring restrictions on projects managed by the Foundation

• Implementation of the performance evaluation system approved by the Board of Directors

• Improvements in the organisation of the work: flexible schedules, telecommuting

• Systematisation of internal information and communication

• Cost structure:

- Development of a tool to calculate the profitability and learn the cost structure of projects - Identification of the optimal mix of contract types - Improvements in project cost budgeting

• Achieve a surplus for the year of €1 million in 2015

• Increase budget execution by 11% over the 2014 financial year

• Sign contracts for new projects totalling more than €50 million in 2015

• Reduce monetary contributions pending execution to 50% compared to 31/12/2014

• Review of all practices related to project management and correction of errors and ineffi-ciencies


3. Annual Operating Plan 2015

• Increase knowledge of the real impact of projects and of the technical contributions of the FIIAPP

• Modernisation of IT systems

2. Foreign Policy

In order to improve public systems to benefit citizens, the FIIAPP undertakes exchanges of expe-rience and best practices between administrations. It identifies and transfers knowledge from Spanish administrations and those of third countries to improve management systems, develop regulatory frameworks and public policies, and to train civil servants and public-sector managers. This is the main added value the Foundation contributes to the international cooperation pro-jects it participates in. For foreign policy it becomes an instrument of influence, mediation and prestige for the Spain Brand. To strengthen this role, it will develop the following priorities:

• Concentration of project activities in priority sectors

• Alignment and definition of the role of the FIIAPP in accordance with the External Action Strategy

• Improve relations and communication with the administrations

• Improve and diversify relations with donor organisations

• Diversification of funding sources

• Introduce impact evaluation as a fundamental element in Foundation projects

• Participate in European and international working groups and networks related to managing international cooperation projects

• Conduct studies on best practices in public administrations

• Strengthen the role of the Foundation as an actor in addressing global threats

• Monitoring and implementation of the First FIIAPP Communication Plan (approved in the 2013-2016 Strategy)



3. Cooperation Policy

The FIIAPP is a public institution integrated in the Spanish cooperation system. It executes inter-national cooperation projects funded by, among others, the General State Administration, and manages activities with the Secretariat-General of International Development Cooperation (SG-CID) and the Spanish International Development Cooperation Agency (AECID), complementing their functions to increase the efficiency of Spanish Cooperation. The activities with the AECID are the Foundation's most profitable ones. As a part of the cooperation system, the FIIAPP must work to ensure excellence in the management of these types of projects and activities.

• Carry out activities with the AECID

• Strengthen the role of the FIIAPP in the Sectoral Strategies for Consolidation of Democrat-ic Processes and the Rule of Law and Improvement in the Delivery of Global and Regional Public Goods

• Contribute to more comprehensive external action: coordination of activities in the priority regions for Spanish Cooperation

• Support in the implementation of the monitoring system and results framework

3.1. General Services

3.1.1. Economic Management Activities 2015

The Economic Management Area is responsible for guaranteeing that economic management is carried out according to legal and accounting regulations in force, in addition to controlling and monitoring of the economic, fiscal and cash flow situation of the Foundation.

Accounting and budget management

Development of an economic management procedures handbook 1st quarter 2015

Foundation accounts• Closing of 2014 accounts• Monitoring of the 2015 budget • Preparation of the 2016 budget

1st quarter 2015 N/A2nd quarter 2015

Analysis of ageing of balances of debtors or creditors with debit positions, establishment of a process and timing of late payments and systematisation of the accounting treatment to be applied in each case

1st semester 2015

Updating and recording of late payment operations Quarterly

Start of implementation of a new budget management and accounting tool (contract award)

4th quarter 2015



Document management and adaptation of routine practices to new technologies

Automation of processes related to inventory, calculation and registration of operations add new items and amortisation 1st quarter 2015

Instructions regarding document management for archives available for consultation for economic management (Intranet) 2nd quarter 2015

Systematisation of management of economic management archives 2nd quarter 2015

Modernisation of the distribution channel for certificates of income 2nd quarter 2015

Improved analysis and knowledge of the cost structure

Development and implementation of a tool for calculating the profitability of projects 2nd quarter 2015

Development of a model for allocating the costs of cross-cutting units and general services 3rd quarter 2015

Development of a model of the optimal mix of the different contract types managed by the Foundation

4th quarter 2015

Representation of the Foundation in audits, coordinating submission of the necessary information with the sectoral areas

Coordination of the 2015 audit process, resolving questions and channelling the information requested by auditors relative to the different areas 2nd quarter 2015

Invoicing and electronic invoicing

Progress in generalising electronic invoicing 3rd quarter 2015

Improved cash flow management

Preparation of internal instructions on means of and time required for payment 2nd quarter 2015

Cash flows:• Review of current procedures for forecasting cash flow and instructions to the areas• Presentation on how to use the tool for forecasting and updating cash flows, and

definition of responsibilities initially and for updating

1st quarter 2015

3rd quarter 2015



Increase in the efficiency of internal control

Development of controller functions and participation in the operational activities of projects

2nd quarter 2015

Solution of any technical issues that might arise during execution of the projects and establishment and dissemination of consistent instructions and criteria for general application in economic management and accounting

N/A

Solution of any fiscal issues that might arise during execution of the projects and establishment and dissemination of consistent instructions and criteria for general application in tax matters

4th quarter 2015

Study of the risk self-assessment in the area of preventing money laundering 1st quarter 2015

Preparation of a money laundering guide adapted to the risk and characteristics of FIIAPP management and constitution of the Internal Control Body (OCI in Spanish) and Money Laundering Prevention Unit (UPBC in Spanish)

2nd quarter 2015

3.1.2. IT Activities 2015

The IT Team is responsible for maintaining computer equipment and tools in proper working order, as well as for driving and developing improvements.

Implementation of new Intranet

Project database finalised 1st quarter 2015

Development of a tool to centralise information about partners 2nd quarter 2015

Integration of the programming table in the projects database 2nd quarter 2015

Integration of the information from the monitoring tables (supertable/log/web report) in the projects database

2nd quarter 2015

Upgrading of computers, servers and services

Upgrading of the FIIAPP's IT equipment (placement and migration of user data from 74 computers/recycling and migration of data from non-depreciated computers)

2nd quarter 2015

Upgrading of computers, servers and services (restructuring) 3rd quarter 2015

Gradual introduction of Exchange 3rd quarter 2015

Remote Intranet access (terminal server) 3rd quarter 2015

Improvement of IT services

Reduction of office software incidents N/A

Development of procedures manuals for IT services:• Windows, Office and common services• Intranet

1st quarter 2015 2nd quarter 2015



3.1.3. Activities of the Human Resources and Organisation Area 2015

The Human Resources area has responsibility for management of human resources and detec-tion of the organisation's needs for organisational changes to be proposed to improve the effi-ciency and structure of the Foundation.

Human Resource Policy

Systematisation and dissemination of information on rules, human resources procedures and hiring to all staff (internal guide and training)

1st quarter 2015

Development and finalisation of the current internal training plan N/A

Design and preparation of the next training plan 2016/17 4th quarter 2014

Implementation of the new staff recruitment and hiring system (approved in the last Board meeting in 2014)

1st quarter 2015

Systematisation of information, special attention and on-boarding for staff working abroad under the employee regime (preparation of an “action protocol”)

3rd quarter 2015

Finalisation and distribution of the “On-Boarding Plan” for new FIIAPP employees 2nd quarter 2015

Supervision and coordination of the updating of specific guides for each job category (with support from other areas)

3rd quarter 2015

Development of a job description document (DPT) aligned with the specific guides for each job category

4th quarter 2015

Development of a guide/action protocol for employees who do not work at FIIAPP headquarters

2nd quarter 2015

Establishment of a new system for settlement of Social Security contributions (CRETA system)

N/A

Improvements in work quality

Protocol for prevention of occupational risks 1st quarter 2015

Preparation of a plan of security measures in the building for staff at headquarters (access, cameras), and coordination and supervision of same

3rd quarter 2015

Implementation of the performance evaluation system

Establishment of specific objectives for each employee in line with the objectives of the corresponding area/unit in the Annual Operating Plan 2015

1st quarter 2015

Coordination of the intermediate evaluation process 2nd quarter 2015

Execution of the 2015 performance evaluation 4th quarter 2015



3.1.4. Activities in the Legal Affairs Area 2015

The Legal Affairs team is responsible for ensuring compliance with legal regulations in force and with the agreements adopted by the Foundation. It supports the rest of the organisation in the legal sphere, addressing and resolving legal matters, and disseminating instructions, procedures and consistent criteria for general application.

Systematisation of contracting procedures

Dissemination of the standard contract and agreement templates • Training session 1: Intranet platform (legal module)• Official notification on the mandatory nature of use of the tool• Creation of an action protocol with the Department

1st quarter 20151st quarter 20152nd quarter 2015

Proposals for adaptation of the Foundation's Contracting Handbook and approval by the Board

3rd quarter 2015

Systematisation and dissemination of information on new contracting procedures and other instructions:• Training session 2: New Procedures and Instructions Handbooks 4th quarter 2015

Drive, process and/or supervise contracting procedures for services, supplies and technical assistance mission in their different phases

N/A

Relations with control and legal support bodies

Preparation of the annual reports required by IGAE and TCU 1st quarter 2015

Participation in the 2015 audit with the IGAE, supplying information and addressing incidents and questions

2nd quarter 2015

Communication with and request for reports from the State Legal Service for matters of interest to the FIIAPP

N/A

Support to Management in arranging and holding the meetings of the Board of Directors and Standing Committee

N/A

Systematisation of relevant legal information for the Foundation

Development of protocols that ensure proper compliance with the Organic Law governing the Protection of Personal Data and with Law 19/2013 on transparency, access to public information and good governance• Report on 2014 labour agreements and hiring (based on provisional data)• External audit on data protection

1st quarter 20152nd quarter 2015

Monitoring of the draft law for state public sector foundations, anticipated in the second half of 2015

3rd quarter 2015



3.1.5. Activities of the Travel Manager unit 2015

The Travel Manager unit is responsible for travel policies and for optimising logistical management of all activities related to travel by and/or managed by the FIIAPP.

Improvement of the Foundation's travel and vendor policy

Selection (renewal or tender) of travel vendor (agency) 1st quarter 2015

Preparation of the requirements for a database to contain information on the best vendors and facilitate management of contracting same

1st quarter 2015

Systematisation of a document containing agreements with distributors, commercial chains, airlines, hotels, catering companies, internal transport, etc. for consultation

1st quarter 2015

Preparation and monitoring of quality surveys aimed at economic managers regarding the functioning of invoicing processes (reduction of incidents detected)

2nd quarter 2015

Preparation of an open document (handbook) containing proposals on improvement, systematisation and dissemination of information on preferential agreements, insurance, etc. (for Foundation staff, project and expatriate staff)

2nd quarter 2015

Internal information-training on travel management procedures 3rd quarter 2015

Support to teams, systematisation and dissemination of procedures for managing groups 1st quarter 2015

Updating and dissemination of the list of best vendors Half-yearly

Contact with the travel agency contracted by the Foundation and proposals for reducing incidents (preparation and follow-up of quality surveys aimed at support specialists on the functioning of the agency)

Half-yearly

Monitoring reports and updating of travel procedures and policy Half-yearly

Optimisation of the use of loyalty programme accounts N/A

Proposals for optimisation of the resources used in carrying out the activities of their hotel and travel projects

N/A

management and control of corporate credit cards

Proposals for optimisation of the management of corporate credit cards 3rd quarter 2015

Management of corporate credit cards N/A



3.2. Public Technical Assistance sectoral units

The Public Technical Assistance sectoral units are responsible for carrying out the project oper-ations of the Foundation in their respective activity sectors. They identify business opportunities, the expertise and experts required; prepare technical and financial proposals and comprehen-sively manage the projects, including the preparation of follow-up reports, budget compliance, economic management, management of events, travel and per-diem information for experts, etc.

3.2.1. Activities of the Public Administration and Social Affairs (APAS) Area 2015

The Public Administration and Social Affairs area covers very broad activity sectors with numer-ous decentralised competencies at the Spanish Autonomous Community level, which represents a significant challenge in terms of coordination and mobilisation of the administrations. At the internal level, there is a different management logic between the Migration and Development Programme, APAS team and COPOLAD programme.

Promotion of teamwork

Regular team meetings with written conclusions (no. of meetings) N/A

Internal proposal for better integration of the different programmes 1st quarter 2015

Preparation of an internal monographic course on the work of APAS 2nd quarter 2015

Improvements in project management

Development of a timeline of hiring needs for execution of newly awarded projects (sending of (pre-) award forecast for each new project)

N/A

Development of a cash flow plan for newly awarded projects and those under execution (updating of cash tables)

N/A

Improvement of the ratio of submitted/awarded proposals N/A

Increase in budget execution by 22% N/A

Reduction of the forecast/actual budget execution deviation to 7% N/A

Increase of profitability (gross margin) of the area by five percentage points N/A

Preparation of a report of lessons learnt from closed projects N/A



Awards and diversification of funding sources

Grant replenishment amount: € 20 million N/A

Awarding of at least one contract with a funding source other than EuropeAid/DG Near (diversification)

N/A

Positioning of the Area

Identification and systematisation of new contacts with the DG Near, EuropeAid, the IDB, the World Bank and/or other bilateral donors

2nd quarter

Presence in relevant events/seminars/networks and articles at the sectoral level which complement project activities in this area

N/A

Improvement of relationships with the international relations directorates of ministries, attached bodies and Autonomous Communities, achieving the “loyalty” of the administrations for managing their participation in international cooperation projects (periodic meetings)

N/A

Strengthening of the capacity of the Migration and Development Programme to turn the interests and policy commitments of the AGE into international cooperation projects (no. of projects)

N/A

Strengthening of the role of the Migration and Development Programme before the European Commission and other competitors (no. of projects, forum invitations, publications)

N/A

3. Annual Operating Plan 2015 3. Annual Operating Plan 2015


List of APAS projects under execution

No. of action areas

Country Projects – title and objectives Start date End date Budget Budget to be justified by FIIAPP

Execution 2015

2.1 Croatia “Contribution to institutional capacity in the area of human blood, tissues and cells”The project objective is to improve the quality and control of blood, tissues and cells for human use with the aim of ensuring a higher level of public health protection.

01/06/2013 05/02/2015 €1,000,000 €1,000,000 €60,000

2.1 Multi-country

“COPOLAD: Cooperation Programme Between Latin America and the European Union on Drug Policies” The project seeks to improve the coherence, balance and impact of drug policies through the exchange of experiences, bi-regional cooperation, and promotion of comprehensive and coordinated multi-sectoral responses.

31/01/2011 01/06/2015 €6,579,787 €6,579,787 €550,000

2.1 Moldova “Strengthening the Transplant Agency of the Republic of Moldova and support in legal approximation in the area of quality and safety of substances of human origin”The project aims to contribute to better quality and safety in organ, tissue and cell transplants in the Republic of Moldova. To accomplish this, work is being done to develop a transplant system in the Republic of Moldova and to strengthen the Transplant Agency.

01/12/2013 01/12/2015 €1,200,000 €700,000 €230,000

2.1 Libya “EUNIDA: EU Libya Health Systems Strengthening”The project seeks to improve the efficiency, effectiveness and quality of health service delivery in Libya.

01/01/2013 01/12/2016 €8,500,000 Execution suspended

Execution suspended

2.2 Brazil “Technical assistance for EU-Brazil sector dialogues”The project objective is to improve the strategic relationship between the EU and Brazil in their bilateral relations by means of support for sector dialogue on matters of mutual interest.

15/03/2011 01/02/2015 €5,509,703 €300,000 €13,425.79




No. of action areas


Execution 2015

2.2 Multi-country

“Euromed Programme for the prevention, preparedness and response to natural and man-made disasters (PPRD) South II” The project seeks to reduce vulnerability and social, economic and environmental costs in natural and man-made disasters in countries in the Southern neighbourhood region.

02/09/2013 01/09/2016 €4,790,200 By experts

By experts

2.1 Morocco “Strengthening the organisational and technical capacities of the Interministerial Delegation for Human Rights (DIDH) in Morocco” The project focuses on contributing to respect of human rights and the consolidation of democracy in Morocco by strengthening the capacities of the Interministerial Delegation for Human Rights (DIDH).

01/10/2014 01/10/2016 €900,000 €676,238 €245,000

2.1 China “UE-China, programa de reforma de la protección social”The project aims to contribute to social equality and inclusive economic development in Chinese society.

01/01/2015 01/01/2019 €6,700,000 By experts

By experts

2.2 Turkey “Support to Establishment of Ombudsman Institution in Turkey” The project focuses on promoting and improving the actions of public authorities in Turkey in terms of the rule of law, respect of human rights, liberties, transparency, equity and good governance.

13/03/2014 01/12/2016 €1,578,947 €1,018,000 €280,000

2.1 Multi-country

“SOCIEUX- EU assistance in social protection”The project aims to identify the impact of social protection on the reduction of poverty and vulnerability, support the member countries in strengthening inclusive and sustainable social protection systems, and complement other initiatives of the EU in the area of social protection.

02/04/2013 01/04/2016 €3,994,500 €350,000 €117,000

2.2 Angola “Support to Local Development Programme (LDP) through Social Action Fund (FAS IV)” The project aims to contribute to poverty reduction through more effective and decentralised delivery of services, as well as to promote greater opportunities for starting businesses and generating income.

15/01/2015 14/01/2018 €29,850,000 €29,850,000 €1,269,115



No. of action areas


Execution 2015

2.1./2.2 Multi-country

“Lot 7: Governance and Home Affairs Multiple Framework contract to recruit short-term services in the exclusive interest of third countries benefiting from European Union external aid”The project is focused on providing short-term services to third countries in the area of governance and home affairs.

11/08/2014 31/12/2015 €19,000,000 By experts

Byexperts

2.3 Multi-country

“UE-LAC: Strengthening dialogue and cooperation between the EU and LAC to establish management models on migration and development policies”The project aims to contribute to the cooperation process between the European Union and Latin America and the Caribbean through the strengthening of regional and national capacities with a view to intensifying ongoing exchange of information and good practices in M&D between the countries of the EU and LAC.

10/01/2011 30/07/2015 €3,000,000 €1,500,000 €139,812

2.3 Multi-country

“Support to the third phase of the Rabat Process: The Dakar strategy”The project aims to support implementation of the third phase of the Euro-African dialogue on Migration and Development (Rabat Process) by providing the partners with an open framework for consultation, coordination and cooperation.

01/12/2012 30/06/2015 €2,000,000 €1,000,000 €130,235.05

2.3 Multi-country

“EUROMED Migrations III”The project aims, within the framework of the EU Neighbourhood Policy, to boost cooperation on migration issues between southern Mediterranean member countries and EU member countries.

01/01/2012 01/05/2015 €4,988,800 €104,000 €104,000

Subtotal €99,591,937 €43,078,025 €2,588,588




List of projects for priority follow-up 2015 APAS

No. of action areas


Execution 2015

2.2 Brazil “Phase III of support service to EU-Brazil sector dialogues”The project aims, within the framework of the Strategic Partnership between the EU and Brazil, to contribute to facilitating and supporting exchanges between relevant EU and Brazilian stakeholders engaged in specific sector dialogues.

01/03/2015 01/03/2017 €2,678,600 €780,000 €260,000

2.2 Multi-country

“Comprehensive crisis response programme (CARICOM)”The project is focused on preventing and managing crises (multi-dimensional) thatarise in different territories, and natural disasters and conflicts. For this purpose, the “EU Situation Rooms” for monitoring and responding to them were created.

01/02/2015 01/02/2017 €2,611,537 €557,920 €255,713.3

2.1 Croatia “Contribution to institutional capacity in the area of human blood, tissues and cells”The project aims to increase the quality and safety of blood, and the availability, quality and safety of tissues and cells, for use with humans in order to ensure the highest possible level of public health protection.

Inpreparation

Inpreparation

€189,000 €189,000 €189,000

2.1 Tunisia “Consolidation of a new medical-economic information system (of the Ministry of Health) and its generalisation to all hospital structures”The project aims to consolidate the new medical-economic information system and its generalisation to all public hospitals, including those to be supported by accreditation within the framework of the Support to Competitiveness of Services Programme (PACS).

Inpreparation

Inpreparation

€1,000,000 €1,000,000 €200,000

2.1 Ecuador “Modernisation of the Public Administration in Ecuador”The project aims to implement the Development of a Institutional Management Model by Services to contribute to the modernisation of the public administration.

16/04/2015 30/05/2016 €3,418,922 €300,000 €300,000



No. of action areas


Execution 2015

2.1 Multi-country

“COPOLAD II: Cooperation Programme Between Latin America and the European Union on Drug Policies”The project seeks to improve the coherence, balance and impact of drug policies through exchange of experiences, bi-regional cooperation, and promotion of comprehensive and coordinated multi-sectoral responses

To be defined To be defined

€10,000,000 €10,000,000 €200,000

2.3 Tunisia “Support to the EU-Tunisia mobility partnership”The project aims to strengthen the capacities of the Tunisian administration in the management of migration policy in three aspects: Support to Tunisian authorities for managing labour migration and mobility, and mobility linked to trade; improve knowledge on the characteristics of the diaspora and the mobilisation; and strengthen the capacities of the Tunisian administration for supporting the reintegration of nationals who return to Tunisia.

To be defined To be defined

€5,000,000 €800,000 €100,000

Subtotal €21,479,137 €13,626,920 €1,204,713

Total €121,071,074 €56,704,945 €4,093,301

List of projects for priority follow-up 2015 APAS (continued)



3.2.2. Activities in the Economic Development and Environment Area (DEMA) 2015

The Economic Development and Environment area manages projects with five ministries and a considerable number of bodies attached to these. Although it works in sectors with competency in the private sector and a proliferation of public actors which compete with the FIIAPP, there is ample potential for development in some of the sectors addressed.


Regular team meetings with written conclusions (no. of meetings) N/A

Establish control and dispute-resolution mechanisms that guarantee optimal management of the team's human resources (internal dispute management mechanism and their coordination with external mechanisms (HR and Secretariat-General))

1st quarter 2015

Preparation of an internal monographic course on the work of DEMA 3rd quarter 2015


Development of a timeline of anticipated hiring needs for execution of newly awarded projects (sending of (pre-) award forecast for each new project)

N/A


N/A

Improvement of the ratio of submitted/awarded proposals N/A

Budget execution of €6,600,000 N/A

Reduction of the forecast/actual budget execution (income) deviation to 4% N/A

Increase in the profitability (gross margin) of the area by 2% N/A



Grant replenishment amount: 120% awards 2014 N/A

Awarding of at least one contract with a funding source other than EuropeAid/DG Near (diversification)

N/A





2nd quarter


N/A

Improvement of relationships with the international relations directorates of ministries, attached bodies and Autonomous Communities, achieving the “loyalty” of the administrations for managing their participation in international cooperation projects (periodic meetings)

N/A

Strengthen the profile of the FIIAPP in the area of climate change, energy and R&D+i (no. of projects, forum invitations, publications)

N/A



List of DEmA projects under execution

No. of action areas


Execution 2015

2.4 Cuba “Cuba-European Union expertise exchange”Exchange of experiences and good practices in economic and social policies.

20/01/2014 20/07/2017 €3,500,000 €3,500,000 €750,000

2.6 Armenia “Strengthening the Ministry of Nature Protection of the Republic of Armenia in Introduction of the System of Integrated Pollution Prevention and Control (IPPC)”Control and reduce polluting emissions from industrial facilities and implementation of a system of environmental permits similar to the one in force in the European Union.

12/01/2013 12/01/2015 €1,000,000 €135,898 €5,518

2.5 Algeria “Support to the Directorate of Civil Aviation and Meteorology (DMCA) of the Ministry of Transport to Strengthen its Role in the Field of Aviation Safety in Algeria”Support the Algerian Directorate of Civil Aviation in preparing the National Air Safety Plan.

15/04/2013 15/04/2015 €1,450,000 €1,450,000 €247,457

2.5 Jordan “Capacity Support to the Civil Aviation Regulatory Commission (Jordan) to strengthen its capabilities in line with EU norms, legislation and standards”Strengthen the capacities of the Civil Aviation Regulatory Commission so that it is capable of increasing air safety levels and adopting current EU regulations.

01/07/2013 01/04/2015 €1,300,000 €1,300,000 €310,000

2.5 Ukraine “Strengthening of the Ukrainian State Space Agency's (SSAU) Institutional Capacity to Implement European Space Programmes in Satellite Navigation (EGNOS/ Galileo) and Remote Sensing (GMES)”Accelerate the approximation between Ukraine and the European Union in the area of space (satellite navigation) to enhance legal, scientific and industrial cooperation in the area.

20/10/2013 20/10/2015 €1,450,000 €1,450,000 €570,000



No. of action areas


Execution 2015

2.5 Ukraine “Institutional Support to the Ministry of Infrastructure of Ukraine on Increasing the Operation Performance and the Competitiveness of Rail Transport in Ukraine”Institutional support to the Ministry of Infrastructure of Ukraine on increasing the operation performance and the competitiveness of rail transport in Ukraine

05/10/2013 04/07/2015 €1,800,000 €1,800,000 €350,000

2.6 Jordan “Institution Building for the National Electric Power Company (NEPCO) in Jordan”Strengthen the strategic planning, management and efficiency of Jordan's national electricity network, while at the same time promoting the development of renewable energies and strengthening the electricity market.

15/09/2013 15/09/2015 €1,700,000 €1,700,000 €460,000

2.4 Jordan “Strengthening the Capacities of the Audit Bureau of Jordan”Strengthening of the Jordanian Audit Bureau by means of introduction of a single methodology for auditing national accounts.

03/09/2013 03/09/2015 €1,200,000 €1,200,000 €270,000

2.2 Ukraine “Strengthening the Protection and Enforcement of Intellectual Property Rights in Ukraine”Strengthening of the protection and enforcement of intellectual property rights in Ukraine.

07/04/2014 01/06/2016 €1,468,000 €1,468,000 €660,000

2.6 Ukraine “Introduction of a management system of wastes of electric and electrical equipment (WEEE) in Ukraine”Management of Waste Electrical and Electronic Equipment (WEEE) in Ukraine

15/02/2015 15/11/2016 €1,200,000 €200,000 €30,000

2.4 Azerbaijan “Support to the Ministry of Taxes of the Republic of Azerbaijan in building capacity for sustainable development of its Human Resources”Ensure the training of the staff of the Ministry of Finance of Azerbaijan.

03/09/2014 03/09/2016 €1,000,000 €1,000,000 €480,000

List of DEmA projects under execution (continued)



No. of action areas


Execution 2015

2.4 Moldova “Consolidation and Strengthening the External Public Audit in the Republic of Moldova”Improve accounting and management of public funds.

09/09/2014 09/09/2016 €1,600,000 €320,000 €100,000

2.4 FYRM “Improving of the Public Revenue Office (PRO) taxpayer services”Improve the performance of the Public Revenue Office (PRO) with regards to providing better services to taxpayers with the aim of increasing voluntary tax compliance.

06/12/2014 06/12/2016 €800,000 €800,000 €400,000

2.5 Tunisia “Support to the National Telecommunications Authority ”Restructuring of telecommunications, development of telephone line portability procedures, and definition of a new regulatory framework for the postal sector.

18/01/2015 18/01/2017 €1,200,000 €400,000 €180,000

2.4 Egypt “Enhancing the Accountancy and Auditing Profession in Egypt”Enhancement of the accounting and auditing profession in Egypt.

01/02/2015 01/02/2017 €1,175,000 €1,175,000 €420,000

2.6 FYRM “Strengthening the administrative capacities at central and local level of implementation and enforcement of the environmental acquis”The project will contribute to strengthening the administrative capacities in environmental protection, both at the central and local levels, as well as application and enforcement of legislation.

01/12/2014 01/12/2015 €1,000,000 €1,000,000 €700,000

2.6 Morocco “Morocco: Governance and Integrated Management of Water Resources”The project includes review and analysis of the Moroccan legal and institutional framework related to water resources, as well as preparation of a Management Plan for the Sebou river basin.

01/09/2015 01/09/2017 €1,150,000 €97,000 €13,080




No. of action areas


Execution 2015

2.6 FYRM “Strengthening the administrative capacities on central and local level for transposition and implementing new Industrial Emissions Directive 2010/75/EU”Strengthening of administrative capacities for transposition and implementation of the new Industrial Emissions Directive.

29/06/2015 29/09/2016 €900,000 - €25,000

2.5 France “Spanish Vice President at the ministerial meeting of the OECD Committee for Scientific and Technological Policy (CSTP) in Korea”Participation on 20th and 21st October 2015 in Korea of an extraordinary meeting, at the ministerial level, of the OECD Committee for Scientific and Technological Policy (CSTP).

01/03/2015 03/09/2015 - - €31,248

Subtotal €22,843,000 €18,995,898 €6,002,303




List of projects for priority follow-up 2015 DEmA

No. of action areas


Execution 2015

2.5 France/Korea

“Spanish Vice President at the ministerial meeting of the OECD Committee for Scientific and Technological Policy (CSTP) in Korea”. Support to the SEIDI in its participation in the ministerial meeting

01/03/2015 03/09/2015 - €31,248 €0

2.6 FYRM “Strengthening the administrative capacities on central and local level for transposition and implementing new Industrial Emissions Directive 2010/75/EU”. Strengthening of administrative capacities for transposition and implementation of the new Industrial Emissions Directive

29/06/2015 29/09/2016 €900,000 €200,000 €0

2.5 Cape Verde World Bank. “Technical Assistance for Structuring of the Maritime and Port Agency”.Strengthening of the administrative capacities of Cape Verdian maritime authorities.

01/06/2015 01/05/2016 €420,000 €420,000 €180,000

2.5 Azerbaijan “Support to the State Maritime Administration to Improve Liability in Maritime Transport in the Republic of Azerbaijan”. Legislative and administrative development of liability structures in maritime transport.

01/09/2015 31/08/2017 €1,200,000 €1,200,000 €250,000

2.4 Brazil Low Carbon Business Action 01/12/2015 01/12/2017 €3,000,000 €3,000,000 €20,000



No. of action areas


Execution 2015

2.4 MEDA Research-Enterprise Cooperation in the Euro-Mediterranean Innovation Space in the field of Renewable Energy (RECEMIS-Energy). Strengthening of public policies for technology transfer to renewable energy generating industries

10/01/2016 31/12/2018 €1,980,000 €1,980,000 €0

2.4 CARICOM “Design, set-up and establishment of the network of excellence for tourism and hospitality education”. Quality management and training in tourist resorts

01/10/2015 01/10/2017 €4,200,000 €4,200,000 €150,000

2.6 Turkey Strengthening of Turkish Fisheries Management System 01/02/2016 31/01/2018 €1,690,000 €1,690,000 €0

2.6 Turkey Improvement of Nuclear Safety Regulatory Infrastructure 01/02/2016 31/01/2018 €1,978,740 €1,900,000 €0

Subtotal €15,368,740 €14,621,248 €600,000

Total €38,211,740 €33,617,146 €6,602,303

List of projects for priority follow-up 2015 DEmA (continued)



3.2.3. Activities in the Security and Justice Area (JYS) 2015

The Justice and Security area is the operating unit that has shown the greatest growth in recent years, and it has ample potential for business development. The relations with the relevant admin-istrations are well structured, but the area should strengthen forecasting of its activities and en-sure quality execution of all projects assigned.


Periodic team meetings with written conclusions (meeting every 2 month / monthly technical meeting)

N/A

Establish clear guidelines for consistent management of projects in the area 1st quarter 2015

Preparation of an internal monographic course on the work of JYS 1st quarter 2015


Development of a timeline of anticipated hiring needs for execution of newly awarded projects (sending of (pre-) award forecast for each new project)

N/A


N/A

The ratio of presented/awarded projects needs to reach 35% N/A

Increase in budget execution by 22% N/A

Reduction of the forecast/actual budget execution (income) deviation to 10%

Maintenance of the profitability (gross margin) of the area by 0% N/A



Grant replenishment amount: 50% of the awards of 2014 N/A

Preparation of at least one contract of over €1 million with a funding source other than EuropeAid/DG Near (diversification)

N/A





2nd quarter


N/A

Improvement of relationships with directorates of international relations of the ministries and attached bodies, achieving the “loyalty” of the administrations for managing their participation in international cooperation projects (periodic meetings)

N/A

Strengthen the FIIAPP's profile as a manager of projects in security, CBRN, the fight against organised crime, and transparency (no. of projects, invitations to forums, publications)

N/A



List of Justice (JYS) projects under execution 2015

No. of action areas

Country Projects – title and objectives Start date

End date Budget Budget to be justified by FIIAPP

Execution 2015

2.9 Regional EUROMED JUSTICE IIIPromote judicial cooperation between the countries of the Southern ENPI partnership and EU countries, as well as among the Southern ENPI partnership countries themselves, contributing to chapters I and III of the Barcelona Declaration and the Five-Year Work Programme.

15/9/11 15/3/15 €5,000,000 €1,095,450 €60,000

2.9 Regional Fight against terrorism in the SahelSupport, according to human rights laws, the national capacity to combat terrorism and organised crime, as well as strengthen regional cooperation with the support of the experience of the EU Member States.

1/11/11 18/12/15 €6,696,750.00 €977,955 €120,000

2.9 Algeria Strengthening the structures and functioning of the Algerian Legal and Judicial Research Centre (CRJJ) for the optimal implementation of its research and expert advisory missions with a view to improve the legislative processSupport the creation of a training, research and legal documentation centre (CRJJ) to improve the capacity for drafting laws and other legal regulations in Algeria.

3/7/13 1/7/15 €1,145,000 €190,000 €20,000

2.9 Croatia Improvement of the Enforcement System in the Republic of CroatiaThis project seeks to reduce the backlog of court cases and contribute to the Croatian government programme to adopt the European Union acquis.

9/4/14 1/416 €1,302,989 €1,302,989 €500,000

2.9 Colombia Institutional strengthening of the Colombian capacity for increasing integrity and transparencyIncrease the integrity and accountability of the Colombian State in all spheres, particularly in the management of medicines and mining, strengthening good governance in the management of public affairs, rule of law and the capacity to prevent and more effectively combat corruption, including recovery of funds.

7/1/14 8/12/2017-2018 €7,475,000.00 €7,475,000.00 €2,000,000



No. of action areas


End date Budget Budget to be justified by FIIAPP

Execution 2015

2.9 Kazakh-stan

Implementation support for the justice sector institutional strengthening projectStrengthen the institutional capacity of the main bodies in the justice sector to improve efficiency, transparency and access to certain public services in the justice sector.

22/12/14 31/12/18 €3,000,000.00 €3,000,000.00 €600,000

2.9 Serbia Strengthening Capacities of the High Judicial Council and the State Prosecutorial CouncilEnsure the independence, efficiency and accountability of the Serbian judicial system through strengthening of the capacities of the independent bodies that ensure efficient execution of ex-oficio actions.

1/5/15 1/5/17 €2,000,000.00 €2,000,000.00 €200,000

Subtotal €26,619.73 €16,041,394 €3,500,000

List of Justice (JYS) projects under execution 2015 (continued)



List of projects for priority follow-up 2015 – Justice (JYS)

No. of action areas

Country Projects – title and objectives Startdate

End date

Budget Budget to be executed by FIIAPP

Execution 2015

2.9 Serbia Prevention and fight against corruptionThe purpose of this project is to strengthen national mechanisms for preventing and combating corruption through support of the implementation of the anti-corruption strategy and action plan

24 months (AT)

€4,000,000 €4,000,000 €30,000

2.9 Kazakh-stan

Support to judicial reform in KazakhstanStrengthen the rule of law, the reform of the judiciary in Kazakhstan through support for the implementation of national policies to humanise the judicial system.

36 months (AT)

€5,500,000 €5,500,000 €40,000

2.9 Turkey Ipa 2013: strengthening the legal aid service in Turkey---

(TW) €2,000,000 €2,000,000 €20,000

2.9 Tunisia Support to the administration of justice---

(TW) - - €20,000

2.9 Multi-country

Euromed justice ivThe overall objective of the proposed action is to contribute to the development of a Euro-Mediterranean area of effective and democratic justice through the strengthening of the rule of law and continuous progress towards compliance with international standards.

48 months (AT)

€5,000,000 €1,000,000 €10,000

2.9 Morocco Legal aid service Delivery of services to strengthen the community justice “legal aid service” within the framework of the ADL II project to the benefit of the jurisdictions of the Kingdom in a single lot, financed by the AECID.

(AT) €400,000 €400,000 €40,000

2.9 Ghana Accountability, anti-corruption and rule of law in GhanaThe overall objective of the programme is to promote good governance in Ghana by addressing corruption and improving responsibility and observance of the rule of law, mainly in terms of responsibility and anti-corruption.

60 months (AT – Delegated Coopera-tion)

€15,000,000 €10,000,000 €50,000

Subtotal €31,900,000 €22,900,000 €210,000

Total €58,519,739 €38,941,394 €3,710,000



List of Security (JYS) projects under execution 2015

No. of action areas


End date Budget Budget to be executed by FIIAPP

Execution 2015

2.8 Multi-country

Port Cooperation Programme - Phase I (SEACOP)Build capacities and strengthen international cooperation in the fight against maritime trafficking and associated criminal networks in West Africa

13/7/10 12/7/15 €3,000,000 €2,999,180 €300,000

2.8 Multi-country

AMERIPOL: Strengthening of capacities in international cooperation for law enforcement, judicial authorities and prosecutorsImprove international cooperation between the police, judicial and prosecuting authorities in the EU with diverse Latin American countries to efficiently fight transnational organised crime networks.

23/12/10 22/12/15 €3,745,000 €3,745,000 €600,000

2.7 China China-EU Police training projectSupport to the reform and modernisation of Chinese police forces.

21/5/12 21/5/16 €5,800,000 €580,000 €10,000

2.7 Multi-country

P 24. CBRN. Development of a methodology for detection of RN materials, management and protection of the public.Framed within the “CBRN Centres of Excellence (CoE) initiative”. Its mission is to participate in the creation and management of a system for detection of contaminating materials that pass through borders, ports and airports.

7/1/13 30/6/15 €600,000 €46,900 €5,000

2.7 Multi-country

P 33. CBRN. Strengthening the national CBRN legal framework and provision of specialised and technical training to enhance CBRN preparedness and response capabilitiesTechnical implementation of two projects. First, identify the needs of the legal systems of the beneficiary countries and identify areas to be adapted to international obligations relative to mitigating CBRN risks, including border control in the fight against illicit trafficking in the substances. And second, provide technical assistance to the agencies of each country specialised in CBRN substances to improve their capacity to respond to an incident.

15/9/13 15/9/16 €2,700,000 €140,000 €23,000



No. of action areas



Execution 2015

2.7 Multi-country

P 34. CBRN Strengthening capacities in CBRN event response and related medical emergency response under strengthened CBRN event preparednessThe main objective of the CBRN CoE initiative is to strengthen national CBRN policies and the capacities of third countries by promoting cooperation in CBRN risk reduction at the national, regional and international level.

1/1/14 1/1/17 €3,914,034 €2,082,159 €700,000

2.7 Multi-country

P 35. CBRN Management of hazardous chemical and biological waste in the African Atlantic Façade regionImplement a management and rapid response system for incidents (provoked or accidental) involving chemical or biological waste in various countries of the African Atlantic Façade.

1/1/14 1/7/17 €3,871,800 €3,871,800 €700,000

2.7 Multi-country

P 36. CBRN Development and consolidation of the Mediterranean programme for mitigation of biological risks. Implement a programme of specialised technical training on management and epidemiological intervention in response to an incident (provoked or accidental) involving biological agents in the countries of the Eastern and Southern Neighbourhood.

15/2/14 20/12/17 €6,400,000 €6,400,000 €700,000

2.7 Multi-country

CBRN 41. High risk chemical facilities and risk mitigation in the AAF regionThe project aims to build capacities in the African Atlantic Façade region for better chemical risk management in the vicinity of major chemical installations.

1/1/15 1/1/18 €3,000,000 €123,200 €20,000

2.8 Multi-country

Anti-money laundering project in West Africa (Ghana, Nigeria, Senegal) and Cape Verde Help to control financial crime in the area of West Africa (Ghana, Senegal, Cape Verde and Nigeria).

7/1/13 6/6/15 €1,799,600 €1,799,600 €300,000

2.8 Multi-country

Information networks along the Heroin RouteStrengthen and provide support in the fight against drug trafficking and organised crime along the Heroin Route.

7/1/13 6/1/16 €2,692,000 €2,692,000 €800,000

List of Security (JYS) projects under execution 2015 (continued)



No. of action areas



Execution 2015

2.8 Multi-country

Fight against Trafficking in Human Beings and Organised Crime - Phase 2 The overall project objective is to contribute to the prevention of and transnational fight against organised crime, particularly in relation to trafficking in human beings.

6/9/14 6/9/17 €3,000,000 €59,745 €10,000

2.8 Multi-country

Critical Maritime Routes - Gulf of Guinea (CRIMGO)Combat the increase in piracy in shipping routes that cross the Gulf of Guinea.

7/1/13 6/1/16 €4,500,000 €459,741 €10,000

2.7 Mali Technical assistance to support national processes of dialogue and reconciliation, and other local and international initiatives in the interest of responding to the challenges of the post-crisis situation in MaliEnsure the stability of the country. Work will be undertaken in four specific areas: Justice and Security, Reconciliation and Mediation, Reform of the Central Administration, and Stabilisation of the Situation.

22/3/13 22/3/15 €1,000,000 €1,000,000 €50,000

2.7 Guinea Support to the strengthening of the capacity of the National Police and to its reconciliation with the population in the Republic of GuineaIncrease security and its perception on the part of the population in the respect of human rights and in accordance with the principles of the rule of law.

23/9/13 23/3/15 €4,800,000 €386,350 €0

2.8 Croatia Strengthening capacities of the Ministry of Interior to combat cybercrimeAssist the Croatian Ministry of Interior in restructuring the police department to enhance international cooperation and information exchange for combating cybercrime (fraud, publication of illegal content, and attacks on computer systems).

13/01/04 13/7/16 €700,000 €700,000 €300,000

2.7 Saint Kitts and Nevis

Technical Assistance for the Implementation of the Safety and Security Improvement Programme This project supports the institutions responsible for security in the improvement of this sector through the modernisation the police forces, infrastructure and equipment, and institutional coordination.

10/01/14 10/04/16 €455,000 €136,500 €5,000




No. of action areas



Execution 2015

2.8 Multi-country

Lot 2. Organised Crime. New Instrument for Stability. Illicit Trafficking/Organised Crime; Drugs, Arms and Trafficking in Human BeingsFight against illicit trafficking and organised crime linked to the following: drugs, arms, trafficking in human beings.

19/05/14 18/05/17 €1,200,000 €1,200,000 €50,000

2.7 Multi-country

Lot 3 Critical Infrastructure and Counter-Terrorism. New Instrument for StabilityIntervene in the following areas: Critical infrastructure (international transport of people and goods, energy distribution, maritime security, piracy, cyber-security, climate change) and anti-terrorism (enforcement of the law and intervention of judicial and administrative authorities in the fight against terrorism).

01/09/14 31/8/17 €1,200,000 €200,000 €10,000

2.7 Peru EU Law Enforcement Support for the Fight Against Drugs in PeruSupport to the Peruvian government and institutions working in the fight against drug trafficking within the framework of budget support activities in the National Anti-Drug Strategy (ENCLD) by various specialised European public institutions.

03/08/14 02/01/18 €6,000,000 €6,000,000 €1.000.000

2.7 Algeria Support the National Centre for Prevention and Road Safety (CNPSR) for significant strengthening of road safetyReduce the number of traffic accidents, as well as the number of fatalities and serious injuries.

1/3/15 01/03/17 €1,500,000 €1,500,000 €300,000

2.8 Multi-country

Port cooperation programme. SEACOP III.The overall objective of this action is to support the fight against illicit maritime trafficking and the associated criminal networks in the target countries and regions.

15/01/15 14/01/17 €3,000,000 €3,000,000 €500,000

2.7 Multi-country

Impact 1: firearmsFund the activities planned in the 2015 Europol operational plan relative to firearms.

- - €360,000 €360,000 €100,000

2.7 Multi-country

Impact 2: cocaine traffickingFund the activities planned in the 2015 Europol operational plan relative to cocaine trafficking.

- - €360,000 €360,000 €100,000

Subtotal €54,377,430 €39,842,170 €6,593,000




List of projects for priority follow-up 2015 – Security JYS

No. of action areas


Execution 2015

2.7 Multi-country

Coordination and support of the Radicalisation Awareness Network (RAN Centre of Excellence)Facilitate and enhance the exchange of experiences and cooperation between the relevant stakeholders, particularly through the RAN (Radicalisation Awareness Network)

48 months (AT)

€25,000,000 €500,000 €40,000

2.7 Multi-country

Euromed police IVThe overall objective of the proposed action is to contribute to development of a Euro-Mediterranean area of effective and democratic justice through strengthening of the rule of law and continuous progress towards compliance with international standards.

48 months (AT)

€5,000,000 €800,000 €10,000

2.7 Turkey Improving the crime scene investigation capacity of Turkey---

24 months (TW)

€2,000,000 €2,000,000 €20,000

2.7 Croatia Setting up the SIRENE officeThe overall objective of this operation is for Croatian police authorities to assume an active role in international police cooperation in the European context.

(TWL) €500,000 €500,000 €10,000

2.7 Serbia Improvement of living conditions in prison ---

(TW) - - -

2.7 Algeria Support for strengthening the prison administration in accordance with international standards for the improvement of prison conditions and the rehabilitation of prisonersStrengthen the capacities of the directorate-general of prison administration and for better incarceration conditions and reintegration of inmates according to international standards.

(TW) €1,000,000 €1,000,000 €10,000

2.8 Multi-country

Port cooperation programme (SEACOP IV)The overall objective of this action is to support the fight against illicit maritime trafficking and the associated criminal networks in the target countries and regions.

36 months (AT – Delegated Cooperation)

€3,000,000 €3,000,000 €10,000



List of projects for priority follow-up 2015 – Security JYS (continued)

No. of action areas


Execution 2015

2.8 Bosnia and Herzegovina

Support to the fight against money launderingIncrease the competencies of the institutions of Bosnia and Herzegovina in the fight against money-laundering, terrorism financing, and financial crime to the levels required for accession to the European Union.

24 months (TW)

€2,000,000 €2,000,000 €20,000

2.7 Bolivia Support for the Implementation of the National Strategy for the Fight against the Drug Trafficking and Reduction of Surplus Cultivation of Coca Combat drug trafficking in Bolivia, with full respect for human rights, reaching a consensus through dialogue on the actions to be carried out, seeking comprehensive drug-abuse prevention solutions, and stabilising the areas where coca crops are cultivated.

(AT – Grant) €5,000,000 €5,000,000 €100,000

Subtotal €43,500,00 €14,800,000 €230,000

Total €97,877,434 €54,642,175 €6,823,000



3.3. Cross-Cutting Units

3.3.1. Innovation and Strategy Area 2015

The Innovation and Strategy area aims to systematise the positioning of the FIIAPP and contrib-ute jointly with the Management Team, area management, the Antennas and Special Programmes to make the Foundation a key actor in the action areas in which is has proven experience. From a strategic vision, it must identify new funding sources and develop an independent profile for the FIIAPP in its action areas and in methodological approaches such as twinning, evaluation and results-based management. It must lead the change from being an operator at the service of the administration to being an independent actor aligned with the policies of the State.

As a newly-created area, it must consolidate itself as a unit that facilitates the work of the sectoral public technical assistance areas and systematises information relevant to the operations of the Foundation.

Alignment with the activities of the Foundation with its Strategy

Standardisation of the Foundation's institutional messaging and alignment with the External Action Strategy

N/A

Identify and analyse strong and weak points of the organisation, and establish and prioritise action measures

N/A

Design and approval of the Annual Operating Plan 2015 1st quarter 2015

Design of tools for monitoring the Annual Operating Plan 1st quarter 2015

Monitoring of the implementation of this Annual Operating Plan 2nd and 4th quarter

Development of a Annual Operating Plan 2016 4th quarter 2015

Systematisation and improvement of institutional relationships

Identification and establishment of agreements with international bodies and public and private entities

N/A

Coordination of the FIIAPP's participation in networks of a general nature (EUNIDA and Practitioners’ Network)

N/A

Internal training on the networks the FIIAPP participates in 4th quarter 2015

Development of innovative approaches in the area of cooperation N/A

Solution of incidents with international organisations and funding bodies N/A



Contribution to the improvement of operational information

Monitoring and coordination of comments for the committees that manage EU funding instruments for external action (SEUE)

N/A

Preparation of an internal newsletter with relevant information about the EU and other organisations

N/A

Communication with the National Contact Point for EU twinnings (SEUE) and representation of the FIIAPP in meetings of the national contact points

N/A

Development of a tool for strategic assessment of opportunities 3rd quarter 2015

Development of a template for reporting lessons learnt from closed projects 1st quarter 2015

Coordination and development of the FIIAPP's office/antenna network N/A

Support to the sectoral areas in positioning specific opportunities N/A

Circulation of information on modifications to the procedures of the European Commission and others

N/A

Development of criteria on consortiums and relationships with private-sector consultancies

2nd quarter 2015

Improvement and revitalisation of the database of experts 3rd quarter 2015

Standardisation of the tables with information on projects, and coordination of the process of systematising the information on projects on the Intranet

N/A

Contribution to the improvement of internal management

Support to the Secretariat-General in the development and implementation of a risk-management system

2nd quarter 2015

Review of FIIAPP's procedures and management system to guarantee compliance with accreditation criteria for Delegated Cooperation

3rd quarter 2015

Support to management

Support to Management in arranging and holding the meetings of the Board of Directors and Standing Committee

N/A

Preparation of institutional notes and messages N/A



3.3.2. Activities of the FIIAPP Offices and Antennas 2015

The FIIAPP Offices and Antennas represent the Foundation in their respective areas of activity. The aim is to strengthen this model to the extent possible, as funding and contracting decision are increasingly made in a decentralised manner, and because of the need for operational infor-mation on the countries that is difficult to obtain from main office.

Brussels

Increase the institutional presence before the European Commission and the main European partners

Contact with the European Commission, the SEAE, the European Parliament and the embassies of EU partner countries (quarterly meetings/stronger network of contacts)

N/A

Relationships with the FIIAPP's institutional partners with a presence in Brussels (established and updated contacts with the partners)

N/A

Coordination with the REPER before the EU, Seconded National Experts in the institutions, the ICEX antenna and other representatives of the Spanish administration (periodic meetings/contact persons informed of the FIIAPP's activities and priorities/relevant information transmitted to FIIAPP)

N/A

Maintain contacts and hold meetings with institutions engaged in development cooperation (periodic meetings/contacts in each of the relevant institutions)

N/A

Support to the coordination and effectiveness of the FIIAPP's actions

General information on priorities and trends in European cooperation and modifications of European Commission procedures (informative notes/ongoing communication with the areas)

N/A

Identification of project development opportunities (at least five new projects identified) N/A

Collection of additional information on priority projects (informative notes/follow-up with the areas)

N/A

Identification of potential partners for projects N/A

Support to the teams in the execution of projects (participation in kick-off, tracking and closing meetings/strengthened training capacity of consortiums and visibility of the projects in Brussels)

N/A

Participation in seminars, workshops, conferences and working sessions of interest for the areas (knowledge transmitted to the teams/follow-up of actions of interest to the FIIAPP ensured)

N/A

Outsourcing of administrative and IT services for the office 1st quarter 2015



Support to FIIAPP participation in networks

General monitoring of EUNIDA projects implemented by the FIIAP and participation in the process of reform of the network (active participation in the meetings and workshops of the network/the FIIAPP's position in the network assured)

N/A

Monitoring of the discussions of the Practitioners´ Network on the division of labour, aid effectiveness and evaluation (active participation in meetings, conferences and workshops)

N/A

Turkey

Increase the institutional presence before the EU Delegation in Turkey, the CFCU, international organ-isations and the ministries of the Republic of Turkey

Contact with the EU Delegation in Turkey and with the CFCU (better informed contacts) N/A

Institutional representation of the FIIAPP in the meetings and events organised by the EU Delegation in Turkey or other bodies (participation in meetings and receptions organised by the EUD and other bodies of interest)

N/A

Maintain contact and regularly visit the Turkish public administration (contacts established in each ministry/minimum of two meetings per month)

N/A

Relationships with international organisations and private consultancies in Turkey (contacts established in each organisation/consultancy of interest/contacts better informed on FIIAPP activities)

N/A

Relationships and contacts with the embassies of the Member States in Turkey (contacts established in each embassy/contacts better informed on FIIAPP activities)

N/A

Support services for the coordination and effectiveness of the actions of the Foundation

General information on IPA programming (informative notes) N/A

Information for all projects of potential interest in Turkey (informative notes/updated project lists/contracting of at least three new projects)

N/A

Collection of additional information on priority projects (informative notes) N/A

Identification of potential partners and experts N/A

Support to the teams in the execution of projects (participation in all kick-offs, closings, quarterly and monthly meetings/ensure contracts are signed in the anticipated timeframe)

N/A

Support to the resident advisers of projects in their work N/A

Participation in the defence of twinning projects N/A



Coordination with the activities of the FIIAPP in Turkey with the Spanish Embassy

Organisation of meetings between RTAs and the Spanish Embassy (quarterly) N/A

Organisation of meetings between the Beneficiaries and the Spanish Embassy (at least 10 meetings)

N/A

Keep the Spanish Embassy informed of IPA programming and of the activities of the FIIAPP (informative notes, participation in coordination meetings of the Embassy)

N/A

3.3.3. Activities of the Information and Special Programmes Area 2015

The Information and Special Programmes area is responsible for supporting management in driving and monitoring institutional and cooperation relationships with Spanish public- and pri-vate-sector bodies and institutions in the interest of fulfilling the general purposes of the Foun-dation. As a newly-created area, it must consolidate its profile, concentrating its action on excel-lence in management of the projects and activities funded by the AGE.

Improvements in the management of activities with the AECID

Reduce monetary contributions (AD) aimed at projects pending execution to 50% in 2015 (finalise execution of AD 2013 and boost execution of AD 2014 and 2015)

N/A

Management of activities with the AECID and support in the identification, formulation and execution of new activities to be developed in 2015 (with a FIIAPP presence on the ground) (minimum of 10 missions/establishment of project tracking committees/introduce impact evaluation/proposals for five new projects)

N/A

Follow-up and preparation of reports on monetary contributions (quarterly) and development of the follow-up tools (results fiches/evaluation questionnaire/technical report)

N/A

Improve the integration of people working on AECID projects with the rest of the Foundation (participation tools)

N/A

Improvements the management of activities with the SGCID

Increase information exchange (quarterly meetings with the Office of the General Secretary/sectoral coordination meetings)

N/A

Improve the integration of the work of SGCID employees with the rest of the Foundation (participation tools)

N/A

management of projects and activities financed with own funds

Management and follow-up of projects and activities financed with own funds and proposal of at least two new projects

N/A

Management of activities financed with own funds N/A



Systematisation of cooperation with national bodies and institutions in the public sector

Boost participation with Spanish Autonomous Communities (ACS) in FIIAPP projects (periodic meetings / the 17 ACs are participating in FIIAPP activities in 2015 / yearly cooperation meetings / AC meeting in Brussels / identification of priorities)

N/A

Design and development of a plan for FIIAPP collaboration with the academic world, mainly universities, in international cooperation

2nd quarter 2015

Collaboration with regional social and cultural centres (America, Asia, Mediterranean, Africa, Arab world) (periodic meetings / use of headquarters)

N/A

Information to the General State Administration (AGE) on the activities of the area (organisation of one event / expansion of network of contacts / information to embassies)

N/A

Representation of the FIIAPP at ceremonies, seminars, and similar events of unique importance according to the criteria established by Management

N/A

Improvement of operating information on Spanish administrations

Organisation of at least eight monographic courses with public-sector agencies N/A

Systematisation of information on good practices of public administrations (compilation of information from the monographic courses and distribution within FIIAPP)

N/A

Completion of one study/publication on good practices in administrations (prepared in terms of reference, contracting and validation)

2nd half 2015

Creation and coordination of a yearly institutional calendar of events of interest to the FIIAPP

1st quarter 2015

Contribute to improving internal management

Development and implementation of an action protocol for receiving official visits/study visits, etc.

1st quarter 2015



3.3.4. Communication Area 2015

The Communication area is responsible for the Foundation's external and internal communica-tion.

Contribute to improving management

Implementation and follow-up of the First FIIAPP Communication Plan (approved in the 2013-2016 Strategy)

N/A

Preparation of the 2014 annual report 2nd quarter 2015

Development of communication guidelines for projects, and proactive support to the sectoral areas in communication regarding these

N/A

Weekly note on the activities of all the areas N/A

Improvement and systematisation of external communication

Production of a weekly radio programme on Radio 5 (RNE) called “Public Cooperation Around the World”

N/A

Development and implementation of the new Foundation website, converting www.fiiapp.org to web 2.0 and increasing the number of visits

1st quarter 2015

Implementation of the Transparency Act on the website 1st quarter 2015

Sending of two press releases per month to the media database, study news impact and organisation of an informative event

N/A

Preparation and sending of a digital newsletter monthly N/A

Visibility in the media:• Broadcast one national television programme and one Autonomic Community or local

programme on FIIAPP projects • Interviews on four national radio programmes • Appearance in press and digital media (seven impacts)

N/A

Establish more active communication with the FIIAPP's national and international partners and anyone who has collaborated with the FIIAPP at any time since its creation (expansion of the database / circulation of newsletter / contact on social networks)

N/A

Coordination of the adaptation and upgrading of formats and messages of all institutional presentations

N/A

Preparation of a presentation on the FIIAPP's work on the issue of global threats 2

Creation of a list of the main media outlets of the countries in which we work (sending of press releases / four impacts)

2nd quarter 2015

Production of at least five “Cooperation Stories” (testimony of experts working on the ground) N/A

Production of at least two “FIIAPP Interviews” (with ministers, ambassadors, etc. in relation to the Foundation)

N/A

Maintain and study the audience for the FIIAPP blog as a space for reflection and bringing the work of the Foundation closer to the lives of people

N/A

One visibility activity within the framework of the European Year of Cooperation 2015 N/A



Improvement and systematisation of internal communication

Design of a set of guidelines for improving internal communication 2nd quarter 2015

Creation of an internal newsletter every 15 days with Foundation news N/A

Second draft version of the Visibility Handbook 2nd quarter 2015

More active communication with FIIAPP experts and RTAs abroad N/A

3.3.4. Activities of the 2015 Evaluation Programme

The main purpose of the Evaluation Programme is to undertake activities with the SGCID with-in the framework of the Spanish Cooperation Evaluation Plan. Nonetheless, the Foundation wishes to introduce the impact evaluation as one of its references within the framework of management of its projects. As a newly-created and externally dependent programme, it will focus its activities in 2015 on strengthening its role in the Foundation.

Improvements in the management of activities in the Spanish Cooperation Evaluation Plan

Implementation of joint activities with the SGCID within the framework of the Spanish Cooperation Evaluation Plan (execution of at least 80% of the list of joint evaluations determined by the Agreement (six evaluations and two connected activities))

N/A

Participation in the design of future Spanish Cooperation Evaluation Plans (participation in meetings led by SGCID)

1st quarter 2015

Increase the impact of the programme in the evaluations conducted jointly with the SGCID (at least two public presentations of joint evaluations)

N/A

measures oriented towards the positioning and sustainability of the programme

Development of a strategic plan to make the Foundation a benchmark in impact evaluation of public policies

1st quarter 2015

Participation in international tenders to ensure the sustainability of the programme, and award of at least two evaluation contracts (at least one agreement signed for conducting an evaluation of public policies)

N/A

Participation in impact evaluation seminars, workshops, platforms and networks (participation in at last three international evaluation platforms and networks)

N/A



Improvement of the management and incorporation of impact evaluation in FIIAPP projects

Completion of evaluations of projects funded by the EU and managed by the Foundation (at least two evaluations of EU-funded projects / design of at least one project—funded by the EU and managed by the Foundation—which includes an impact evaluation)

N/A

Contributions for the proposal of impact evaluation components in grants and other projects in which the FIIAPP plays a role in the design (at least three projects in which FIIAPP is responsible for impact evaluation)

N/A

Organisation of internal training on impact evaluation (in collaboration with a Spanish university)

3rd quarter 2015

3.4. EUROsociAL Activities 2015

EUROsociAL is the largest technical programme the FIIAPP has participated in to date, and it gives the Foundation visibility and capacity for action The programme has its own annual action plan. Faced with uncertainly regarding the future of the programme, the following activities have priority in 2015:

Execution of activities anticipated in the programme's Annual Operating Plan N/A

Drafting of reports and financials N/A

Drafting of a document of lessons learnt as a form of internal technical report 1st quarter 2015

Communication with the European Commission and drafting of impact reports for an eventual new phase of the programme

N/A

Knowledge management plan of the programme for utilisation in other FIIAPP activities 2nd quarter 2015

Identification of essential activities for possible continuation with own funds 4th quarter 2015

Reduction of the forecast/actual budget execution (income) deviation to 10% N/A

The FIIAPP is a Spanish public foundation with over 15 years of experience in the world of international cooperation. Its main objectives are to improve the institutional framework, legislation and functioning of the public administrations in the countries in which it works, and to strengthen the image of Spain and Europe abroad. The Foundation is chaired by the Vice President of the Spanish Government, and its Board of Directors includes officials from the Ministry of Foreign Affairs and Coop-eration, Ministry of the Presidency, Ministry of Justice, Ministry of Health, and senior officials from other ministries.

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