annual meeting of the membership march 13, 2017€¦ · annual meeting of the membership march 13,...
TRANSCRIPT
Annual Meeting
of the Membership
March 13, 2017
TURTLE SHORES OWNERS ASSOC, INC.
Governance
The Association
Committee Reports
Treasurer’s Report
Preview – 2017
New Board Members & Adjournment
2
Agenda
Bob Bruno, President
Dennis Froio, Treasurer
Chuck Hormann (Appointed) ,Secretary
Mark Powell, Vice President
Caroline Prescott, Second Vice President
Will Brannon ( Resigned )
3
Governance: 2016 Board of
Directors
Governance: Background
Articles of Inc. October, 30th 1987
Amenities completed 1988
First owners May 1988 in Phase 1…76 lots
Phase II 1997…68 lots
Phase III 2000…72 lots
Phase IV 2003…82 lots
Total of 298 owners…two lots undeveloped
4
Governance: Management Team
Board of Directors, Committees, Community Advisors
(reserve study firm), Sovereign-Jacobs, McCabe Law
Group
Long Range…Reserve Advisors & Board
Annual Budget…Board, Committees, Sovereign-
Jacobs
Monthly…Board & Committees Review of Financials
and Projects
5
Architectural Review - Eight Members
Community – Thirteen Members
CAM – Two Members
Facilities – Four Members
Finance & Long Range Planning-Four
Members
Landscape – Nine Members
6
Governance: Committees
Architectural Review Committee
Norm Allmen – Chair Dale Hatcher
Bently Burnham James Martucci
Pat Connor Coleen Klimtzak
Dennis Froio Larry Sachs
ARC Requests: approved 84; rejected 3
1 Court Case…Association won
6
S&J Violations Report
Focuses on maintenance issues
S&J monthly community review and report reviewed
with board for approval and action.
Violations Resolved 51
Resolutions in Progress 7
8
Encourages communication and information sharing,
planning social events, programs, welcoming
newcomers and the community newsletter - Turtle Talk
Chris Rich – Chair Linda Harness
Paula Allmen Gale Ladwig
Jack Brady – C0 Chair Cindy Platz
Joelle Connor * Libby Rattrie
Carolyn Davis George Schatz
Joanne Edwards Nancy Wiliby
Karin Froio
* Editor Turtle Talk
Community Committee
9
Community Committee Activities
“Turtle Talk” Newsletter
Socials – Easter Egg Hunt, 4th of July
Celebration, Oktoberfest*, Halloween
Parade, 3rd Friday TGIF
Directory & Resource Guide
Welcome Bags
Maintain Constant Contact E-Mail system
* Family Fall Festival 2017
10
Establish and maintain procedures to protect
community physical assets.
Committee Members: Daily Operations
Dave Schachnovsky, Chair
Bob Bruno
Paul Toffolon, Tech Consultant
Advisors: Community Advisors – Reserve Study
11
Capital Asset Protection [CAP]
Capital Assets
Current Replacement Value $1,200,000.
Assets include: buildings, pool & furniture, pool heaters,
pool gazebo, roadways & curbs, tennis courts & fence,
gates, monitoring equipment, beach facilities, retaining
walls…
Monitoring equipment and personnel serve to protect
Association Property from unauthorized usage,
vandalism, damage and theft.
• . 12
Assure the appearance, maintenance
integrity of common area physical assets.
Bob Bruno
Chris Harness
Chuck Hormann, Chair
Russell Null, Maintenance Supervisor
13
Facilities Committee
Extensive Cleanup & Repair after Hurricane…26K
-Surface Water Management System
-Dune Site Secured & Removed Pavilion
-New Walkway Built
-Trim Trees: roadway, ponds, walkways, playground
-Tennis Court Damage Averted
Extensive Ongoing Maintenance & Teaming with
Landscape Committee
Contract for Pool & Bid Process Review
14
2016 Facility Projects
Maintain & enhance the beauty of common
areas.
Gaby Etchenique – Co Chair
Nancy Francis – Co Chair
Bentley Burnham
Dale Hatcher Chris Rich
Lucy McGill Preston Singer
Caroline Prescott Gabriele Wickens
15
Landscape Committee
Landscape Committee 2016
Projects
Reviewed & recommended all landscape projects &
contracts
Supervised landscape company to ensure
maintenance and new installations of landscaped areas
& irrigation standards
Landscaping & Irrigation for TBL Sidewalk
Upgraded landscaping around Turtle Shores Dr. &
Tennis Cts.
16
Planning Team – Long Range Planning &
Finance Committees
Core Team Members:
Dennis Froio – Chair
Bob Bruno, Joe Hutnan, Rick Lofgren
Budget Process
Budget Elements
“The Numbers”
17
Treasurer’s Report
1. October: solicit next years estimated expenses. Review
current year’s budget and make projections for the next
year.
2. November: Treasurer finalizes budget within CC&R
limitations.
3. Board establishes final budget and homeowner
monthly fee.
4. January: The Board reallocates any surplus funds to the
Operating Account or the Reserve Fund.
The Association is conservative in financial planning.
18
Budget Process
Operating Account: Provides funds for one time
payments or cash “crunch” within a limited time.
Annual Budget: The monthly Balance Sheet [E/R
statement].
Reserve Fund: “Saved Money” to cover “non-annual”
major repairs or replacement of common capabilities: i.e.
pool heaters, clubhouse railing, roadways, retention
walls, CAM cameras; pavilion; etc.
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Budget Elements
20
2017 vs. 2016 Select Comparisons
2017 Plan 2016 Plan
Income 480,614 457,728
Expenses
Repairs & Mtce 109,000 95,450
Mgmt. & Admin. 77,900 74,000
Utilities 54,500 53,500
Gates/CAM 98,000 98,500
Cont. to Reserve 80,000 78,370
Totals 483,964 460,220
Association’s target has been two months operating expenses
End of Year Results
2016 $117K
2015 $114K
2014 $107K
2013 $112K
2012 $ 86K
2011 $ 61K
* Funds can be moved to Reserve Fund21
Operating Account *
2016 $ 57K
2015 $136K
2014 $ 36K
2013 $112K
2012 $ 72K
2011 $ 57K
22
Annual Reserve Expenditures
2016 Reserve Account
Beginning Balance $ 221 K
2016 Funding $ 78 K
2016 Expenditures $ -57 K
Ending Balance (12/31/16) $ 242 K
23
Seawall:
Issues: -no habitable structure on our two 90 ft. lots
-non-TS southern lot [90 ft.] no structure
Good News: -Tunnel impacts A1A & 296 homes
-North lot has a seawall
-Informal discussions with Tallahassee
Possibility of Getting Seawall…20-40%
24
2017 Initiatives
2017 Initiatives
Pavilion
Plan implementation is dependent upon outcome of
seawall application
- Large & railed platform deck level with walkway
- Built-in seating, tables, electricity, lights
- Shower area
- Removable roofing
25
2017 Initiatives
Playground [Commercial vs Residential]
Delayed due to price negotiation and vendor confusion
Equipment ordered
Installation within a few weeks
26
2017 Initiatives
• Clubhouse Roof…replace …estimate 16K
Pool Furniture…possible phased implementation
37 Chaise Lounges, 16 chairs, 16 bar chairs
8 side tables, 8 large tables…estimate 17K
o Mail Box Posts…need volunteers team to offer
post recommendations…single & double box use.
o New Directory…?
27
3 Nominations Submitted
Bob Bruno
Chris Harness
Caroline Prescott
Election (By Acclamation)
28
Election of the New Board