Annual MeetingAnnual MeetingJanuary 26, 2011January 26, 2011

AgendaAgenda

Introduction of Current Board membersIntroduction of Current Board members

Announcements by Officers and CommitteesAnnouncements by Officers and Committees

Review of 2010 Financials and 2011 ProjectionsReview of 2010 Financials and 2011 Projections

Election of OfficersElection of Officers

Castlewood Park ProjectCastlewood Park Project

Other association businessOther association business

AdjournmentAdjournment

Board Members 2010Board Members 2010

NameName ResponsibilityResponsibility

Ben Efting PresidentPresident

Melanie Reyes Vice PresidentVice President

Cathi Wise SecretarySecretary

Jim Gerland At LargeAt Large

Bruce Hanks At LargeAt Large

Committee Chairs 2010Committee Chairs 2010

NameName ResponsibilityResponsibility

Tracy Wamsley Deed RestrictionsDeed Restrictions

Darryl Voss Architectural CommitteeArchitectural Committee

Lisa Norwood Maintenance Maintenance CommitteeCommittee

Pat Garner FinanceFinance

Bill Cole Pool ManagementPool Management

Amy Efting Web MasterWeb Master

Announcements & ReportsAnnouncements & Reports

Presidential overviewPresidential overview

Committee ReportsCommittee Reports Garage Sale/ Recreation Garage Sale/ Recreation MaintenanceMaintenance Architectural ControlArchitectural Control Deed RestrictionDeed Restriction

Garage Sale/RecreationGarage Sale/RecreationYard of the Month April through SeptemberYard of the Month April through September

Winner received Home Depot Gift CardWinner received Home Depot Gift Card April -  1409 Bayou OakApril -  1409 Bayou Oak May - 1307 BeechwoodMay - 1307 Beechwood June – 1408 CastlewoodJune – 1408 Castlewood July -  1413 Cambridge July -  1413 Cambridge August – 1205 Bayou Oak August – 1205 Bayou Oak September - 1309 BeechwoodSeptember - 1309 Beechwood

October 2, 2010 annual garage saleOctober 2, 2010 annual garage sale 58 participants (versus 70 in 2009)58 participants (versus 70 in 2009)

October 5, 2010 National Night OutOctober 5, 2010 National Night Out Event held at both Castlewood and Applewood parksEvent held at both Castlewood and Applewood parks

Pool open May through SeptemberPool open May through September Fri/Sat/Sun busiest daysFri/Sat/Sun busiest days

Pool UsageNo. of people

Day Most Least Average per hour

Saturday 140 30 90 20-25

Sunday 140 30 80 15-20

Tuesday 120 30 70-75 20-25

Wednesday 120 30 65-70 20-25

Thursday 100 20 70-75 20-25

Friday 135 30 70-75 20-25

Pool Usage Decline 2009-2010No. of people

Day Most Least Average

Saturday -40 or -22% -20 or -40% -10 or -10%

Sunday -10 or -7% -15 or -33% -20 or -20%

Tuesday -5 or -4% N/C N/C

Wednesday +20 or +20% +5 or +20% N/C

Thursday N/C N/C N/C

Friday -10 or -7% -15 or -33% -10 or -12%

Overall -45 or -5% -45 or -20% -40 or -8%

9999

MaintenanceMaintenanceSeasonal flowers & mulching of Castlewood & Falling Leaf Seasonal flowers & mulching of Castlewood & Falling Leaf entrances, medians and falling leaf entranceentrances, medians and falling leaf entrance

Castlewood bedding plant replacementCastlewood bedding plant replacement

More tree removal & replacement (pine beetles)More tree removal & replacement (pine beetles)

Flag replacementFlag replacement

Replace no trespass signs at poolReplace no trespass signs at pool

Holiday decorationsHoliday decorations

Pool contract review March – repair pool bottom 2011Pool contract review March – repair pool bottom 2011

Consider pool fence maintenanceConsider pool fence maintenance

Landscape contract review JulyLandscape contract review July

Report street light outages to TNP at (888) 866-7456Report street light outages to TNP at (888) 866-7456

1010

Architectural ControlArchitectural Control

Computer review and approval processComputer review and approval processConverting paper records to electronic for Converting paper records to electronic for better research access and easier storagebetter research access and easier storage7 requests approved7 requests approvedBreakdown by type of RequestBreakdown by type of Request Pool and Patio combination (1), Fence (1)Pool and Patio combination (1), Fence (1) Mailbox (1), Storm Door (1)Mailbox (1), Storm Door (1) Upstairs Addition (1), Painting (1)Upstairs Addition (1), Painting (1) Storage Building (1)Storage Building (1)

1111

Deed RestrictionDeed Restriction

88 Violation Notices sent88 Violation Notices sent1.1. VehiclesVehicles

Cars, Boats, RV’s, Trailers stored in drive/grassCars, Boats, RV’s, Trailers stored in drive/grass

2.2. General AppearanceGeneral Appearance Peeling Paint, Window Trim, Mowing, Edging, Peeling Paint, Window Trim, Mowing, Edging,

WeedsWeeds

3.3. Dead Tree RemovalDead Tree Removal

4.4. Trash should be put to the curb no earlier Trash should be put to the curb no earlier than the night before trash pickupthan the night before trash pickup

1212

Financial ReviewFinancial Review Dec 31, 10

ASSETS

Current Assets

Checking/Savings

101 · Comerica Bank 114,393.78

102 · Comerica Bank - Reserve Fund 25,000.00

Total Checking/Savings 139,393.78

Accounts Receivable

1200 · Accounts Receivable 117,586.00

Total Accounts Receivable 117,586.00

Other Current Assets

1201 · Accounts Receivable - Past Due 44,775.72

1499 · Undeposited Funds 225.54

Total Other Current Assets 45,001.26

Total Current Assets 301,981.04

TOTAL ASSETS 301,981.04

LIABILITIES & EQUITY

Equity

250 · Homeowners' Equity 271,207.62

3900 · Retained Earnings 30,773.42

Total Equity 301,981.04

TOTAL LIABILITIES & EQUITY 301,981.04

1313

Financial ReviewFinancial Review

Jan - Dec 10

Income

300 · Dues 113,596.50

305 · Interest 312.94

310 · Less Refunds & Adjustments -14.50

Total Income 113,894.94

Expense

500 · Accounting 4,800.00

508 · Contract Services 130.00

510 · Insurance 6,459.04

520 · Lawn Service 20,022.10

530 · Deed Restriction 240.16

535 · Miscellaneous 100.00

540 · Office Supplies 441.73

545 · Postage 1,230.16

550 · Pool Contract 29,401.85

560 · Pool Repair & Maintenance 106.04

565 · Repairs - General 3,610.77

570 · Taxes - Property & Other 27.41

575 · Telephone 1,830.81

580 · Utilities - Electric 11,610.78

580.50 · Utilities - Water 2,935.67

585 · Recreation Committee 175.00

Total Expense 83,121.52

Net Income 30,773.42

1414

Financial ReviewFinancial Review

Jan - Dec 10

Jan - Dec 09

$ Change

% Change

Income

300 · Dues 113,596.50 113,812.37 -215.87 -0.19%

305 · Interest 312.94 413.03 -100.09 -24.23%

310 · Less Refunds & Adjustments -14.50 0.00 -14.50 -100.0%

330 · Other Income 0.00 20.00 -20.00 -100.0%

Total Income 113,894.94 114,245.40 -350.46 -0.31%

Expense

500 · Accounting 4,800.00 4,400.00 400.00 9.09%

508 · Contract Services 130.00 0.00 130.00 100.0%

510 · Insurance 6,459.04 6,190.77 268.27 4.33%

520 · Lawn Service 20,022.10 19,212.64 809.46 4.21%

530 · Deed Restriction 240.16 224.70 15.46 6.88%

535 · Miscellaneous 100.00 409.14 -309.14 -75.56%

540 · Office Supplies 441.73 70.11 371.62 530.05%

545 · Postage 1,230.16 667.02 563.14 84.43%

550 · Pool Contract 29,401.85 29,746.62 -344.77 -1.16%

560 · Pool Repair & Maintenance 106.04 4,003.42 -

3,897.38 -97.35%

565 · Repairs - General 3,610.77 889.55 2,721.22 305.91%

567 · Applewood Projects 0.00 4,194.69 -

4,194.69 -100.0%

570 · Taxes - Property & Other 27.41 16.86 10.55 62.57%

575 · Telephone 1,830.81 764.29 1,066.52 139.54%

580 · Utilities - Electric 11,610.78 12,046.28 -435.50 -3.62%

580.50 · Utilities - Water 2,935.67 4,490.93 -

1,555.26 -34.63%

585 · Recreation Committee 175.00 0.00 175.00 100.0%

Total Expense 83,121.52 87,327.02 -

4,205.50 -4.82%

Net Income 30,773.42 26,918.38 3,855.04 14.32%

1515

Election of Board MembersElection of Board Members

Two Board openingsTwo Board openings

ACC ChairpersonACC Chairperson

Nominees (2 year term)Nominees (2 year term)

Castlewood Park Project

Resident and girl scout, Chelsea Coleman, has been approved by the HOA to make improvements to the park to achieve a “Gold Award” from the ScoutsPlan is modeled after original HOA proposal Scope is modified and scaled downRemoval and/or refurbishing of existing equipmentInstallation of fall zone, accessible play equipment and walk pathScout fundraising matched by HOASign up to volunteer at www.wthoa.org

1717

Other BusinessOther Business

Newsletter editorNewsletter editor

Volunteer sign upVolunteer sign up

FHS ImprovementsFHS Improvements

1818

Goals for 2011Goals for 2011

Maintain neighborhood property Maintain neighborhood property appearance and home valueappearance and home value

See beginning of Castlewood Park ProjectSee beginning of Castlewood Park Project

Improve financial position of WTHOAImprove financial position of WTHOA Build reserveBuild reserve Collect delinquentsCollect delinquents

1919

Annual MeetingAnnual MeetingJanuary 26, 2011January 26, 2011