annual meeting january 23, 2012
DESCRIPTION
Annual Meeting January 23, 2012. 1. Agenda. Introduction of Current Board members Announcements by Officers and Committees Review of 2011 Financials and 2012 Projections Election of Officer Other association business Goals for 2012 Adjournment. Board Members 2011. Name Responsibility - PowerPoint PPT PresentationTRANSCRIPT
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Annual MeetingAnnual MeetingJanuary 23, 2012January 23, 2012
AgendaAgenda
Introduction of Current Board membersIntroduction of Current Board members
Announcements by Officers and CommitteesAnnouncements by Officers and Committees
Review of 2011 Financials and 2012 ProjectionsReview of 2011 Financials and 2012 Projections
Election of OfficerElection of Officer
Other association businessOther association business
Goals for 2012Goals for 2012
AdjournmentAdjournment
Board Members 2011Board Members 2011
NameName ResponsibilityResponsibility
Melanie Reyes PresidentPresident
Jim Gerland Vice President Vice President
Cathi Wise SecretarySecretary
Deborah Chaney At LargeAt Large
Bruce Hanks At LargeAt Large
Committee Chairs 2011Committee Chairs 2011
NameName ResponsibilityResponsibility
Tracy Wamsley Deed RestrictionsDeed Restrictions
Darryl Voss Architectural CommitteeArchitectural Committee
Lisa Norwood Maintenance Maintenance CommitteeCommittee
Pat Garner FinanceFinance
Bill Cole Pool ManagementPool Management
Amy Efting Web MasterWeb Master
Announcements & ReportsAnnouncements & Reports
Presidential overviewPresidential overview
Committee ReportsCommittee Reports Garage Sale/ Recreation Garage Sale/ Recreation Pool UsagePool Usage MaintenanceMaintenance Architectural ControlArchitectural Control Deed RestrictionDeed Restriction
Garage Sale/RecreationGarage Sale/RecreationYard of the Month April through AugustYard of the Month April through August
Winner received Home Depot Gift CardWinner received Home Depot Gift Card April 2011 - 1406 Cambridge April 2011 - 1406 Cambridge
May 2011 - 1205 ButtonwoodMay 2011 - 1205 Buttonwood
June 2011 - 1117 CastlewoodJune 2011 - 1117 Castlewood
July 2011 - 1414 Bayou OakJuly 2011 - 1414 Bayou Oak
August 2011 - 1303 Blueberry August 2011 - 1303 Blueberry
October 1, 2011 annual garage saleOctober 1, 2011 annual garage sale 67 participants (versus 58 in 2011)67 participants (versus 58 in 2011)
Pool open May through SeptemberPool open May through September Fri/Sat/Sun busiest daysFri/Sat/Sun busiest days
Pool UsageNo. of people
Day Most Least Average per hour
Saturday 140 45 80-85 25-30
Sunday 135 35 75-80 20-25
Tuesday 130 30 70-75 20-25
Wednesday 130 35 70-75 20-25
Thursday 110 25 70-75 20-25
Friday 130 35 70-75 25-30
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MaintenanceMaintenanceGeneralGeneral
Seasonal flowers & mulching of entrances & medians (semi-annually) Seasonal flowers & mulching of entrances & medians (semi-annually) Flag replacement (every six months)Flag replacement (every six months) Landscape contract review JulyLandscape contract review July Belt swing and chain replacementsBelt swing and chain replacements Removal of monkey bars on play setRemoval of monkey bars on play set Minor tree removal & replacement Minor tree removal & replacement Order new pool keys (annually)Order new pool keys (annually)
PoolPool Contract review March Contract review March Pool resurfacing and compliance updatesPool resurfacing and compliance updates
Report street light outages to TNP at (888) 866-7456Report street light outages to TNP at (888) 866-7456
Seeking new Maintenance Co-ordinator(s) for 2013Seeking new Maintenance Co-ordinator(s) for 2013
Castlewood Park Project
Initial plan executed. Scout received Gold AwardInitial plan executed. Scout received Gold Award Volunteers removed existing equipmentVolunteers removed existing equipment Granite walk path installed by Lee’s Landscaping & volunteersGranite walk path installed by Lee’s Landscaping & volunteers
Plan is modeled after original HOA proposalPlan is modeled after original HOA proposalScope is modified and scaled downScope is modified and scaled downNext phase to include fitness equipment, accessible Next phase to include fitness equipment, accessible play structure & fall zone. play structure & fall zone. Seeking community project managerSeeking community project managerSolicit scout seeking Gold/Eagle projectSolicit scout seeking Gold/Eagle projectFISD landscaping on joint property, HOA share costFISD landscaping on joint property, HOA share cost
Sign up to volunteer at www.wthoa.org
Applewood Park/PoolApplewood Park/Pool
Play structure replacementPlay structure replacement
Additional sand for fall zoneAdditional sand for fall zone
Pool fencing repairsPool fencing repairs
Parking lot chain gate/signageParking lot chain gate/signage
Ceiling fan replacementCeiling fan replacement
Picnic tables/pool furniture/benchesPicnic tables/pool furniture/benches
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Architectural ControlArchitectural ControlComputer review and approval processComputer review and approval process10 requests submitted10 requests submitted10 requests approved10 requests approvedBreakdown by type of requestBreakdown by type of request New Roof (1), Backyard Sheds (2)New Roof (1), Backyard Sheds (2) Iron Driveway Gate (1), Detached Garage (1)Iron Driveway Gate (1), Detached Garage (1) Second Story Addition (1), Room Addition (1)Second Story Addition (1), Room Addition (1) Backyard Patio (1), Wood to Steel Fence Backyard Patio (1), Wood to Steel Fence
Replacement (1), House Paint and Trim Replacement (1), House Paint and Trim Replacement (1)Replacement (1)
The ACC recommends use of Angie’s List when The ACC recommends use of Angie’s List when selecting a contractorselecting a contractor
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Deed RestrictionDeed Restriction
66 Violation Notices Sent66 Violation Notices Sent1.1. VehiclesVehicles
Cars, Boats, RV’s, Trailers stored in Cars, Boats, RV’s, Trailers stored in drive/grassdrive/grass
2.2. General AppearanceGeneral AppearancePeeling paint, window trim, mowing, edging, Peeling paint, window trim, mowing, edging, weedsweeds
3.3. Trash should be placed at the curb no Trash should be placed at the curb no earlier than the night before trash pickupearlier than the night before trash pickup
1.1. This includes yard/green waste and recycle This includes yard/green waste and recycle binsbins
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Financial ReviewFinancial ReviewASSETS Dec 31, 11
Current AssetsChecking/Savings
101 · Comerica Bank 67,600.12102 · Comerica Bank - Reserve Fund 25,000.00
Total Checking/Savings 92,600.12
Accounts Receivable1200 · Accounts Receivable 122,394.90
Total Accounts Receivable 122,394.90
Other Current Assets1201 · Accounts Receivable - Past Due 41,429.341499 · Undeposited Funds 225.54
Total Other Current Assets 41,654.88
Total Current Assets 256,649.90
TOTAL ASSETS 256,649.90
LIABILITIES & EQUITYEquity
250 · Homeowners' Equity 256,649.90
Total Equity 256,649.90
TOTAL LIABILITIES & EQUITY 256,649.90
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Financial ReviewFinancial ReviewIncome Jan - Dec 11
300 · Dues 116,693.10305 · Interest 1,680.79310 · Less Refunds & Adjustments -0.50
Total Income 118,373.39
Expense500 · Accounting 5,200.00508 · Contract Services 450.00510 · Insurance 6,218.55520 · Lawn Service 20,320.57530 · Deed Restriction 2,345.22535 · Miscellaneous 446.45540 · Office Supplies 642.43545 · Postage 860.00550 · Pool Contract 27,972.11560 · Pool Repair & Maintenance 27,239.00565 · Repairs - General 2,762.73566 · Castlewood Project 1,500.00567 · Applewood Projects 1,099.95570 · Taxes - Property & Other 48.12575 · Telephone 1,479.85580 · Utilities - Electric 11,786.47580.50 · Utilities - Water 4,634.30581 · Website 83.88585 · Recreation Committee 100.00
Total Expense 115,189.63
Net Income 3,183.76
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Financial ReviewFinancial ReviewIncome Jan - Dec 11 Jan - Dec 10 $ Change % Change
300 · Dues 116,693.10 115,036.69 1,656.41 1.44%305 · Interest 1,680.79 312.94 1,367.85 437.1%310 · Less Refunds & Adjustments -0.50 -14.50 14.00 -96.55%
Total Income 118,373.39 115,335.13 3,038.26 2.63%
Expense500 · Accounting 5,200.00 4,800.00 400.00 8.33%508 · Contract Services 450.00 130.00 320.00 246.15%510 · Insurance 6,218.55 6,459.04 -240.49 -3.72%520 · Lawn Service 20,320.57 20,022.10 298.47 1.49%530 · Deed Restriction 2,345.22 240.16 2,105.06 876.52%535 · Miscellaneous 446.45 100.00 346.45 346.45%540 · Office Supplies 642.43 441.73 200.70 45.44%545 · Postage 860.00 1,230.16 -370.16 -30.09%550 · Pool Contract 27,972.11 29,401.85 -1,429.74 -4.86%560 · Pool Repair & Maintenance 27,239.00 106.04 27,132.96 25,587.48%565 · Repairs - General 2,762.73 3,610.77 -848.04 -23.49%566 · Castlewood Project 1,500.00 0.00 1,500.00 100.0%567 · Applewood Projects 1,099.95 0.00 1,099.95 100.0%570 · Taxes - Property & Other 48.12 27.41 20.71 75.56%575 · Telephone 1,479.85 1,830.81 -350.96 -19.17%580 · Utilities - Electric 11,786.47 11,610.78 175.69 1.51%580.50 · Utilities - Water 4,634.30 2,935.67 1,698.63 57.86%581 · Website 83.88 0.00 83.88 100.0%585 · Recreation Committee 100.00 175.00 -75.00 -42.86%
Total Expense 115,189.63 83,121.52 32,068.11 38.58%
Net Income 3,183.76 32,213.61 -29,029.85 -90.12%
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Election of Board MembersElection of Board Members
One Board openingOne Board opening
Nominee (2 year term)Nominee (2 year term)
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Other BusinessOther Business
Newsletter editorNewsletter editor Correction to January 2011 newsletterCorrection to January 2011 newsletter
Feb Feb 2525, 6:00PM, 6:00PM
Friendswood Animal Advocates Friendswood Animal Advocates
Bets for Pets Bets for Pets Casino Night Casino Night
Good Shepherd Episcopal ChurchGood Shepherd Episcopal Church
www.friendswoodanimaladvocates.org
Volunteer sign upVolunteer sign up Sign up to volunteer tonight or at www.wthoa.org Sign up to volunteer tonight or at www.wthoa.org
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Goals for 2012Goals for 2012
Maintain neighborhood property appearance and home valueMaintain neighborhood property appearance and home value
Purchase and install new park equipment at Castlewood Purchase and install new park equipment at Castlewood and/or Applewood parksand/or Applewood parks
Repair bathroom at Castlewood parkRepair bathroom at Castlewood park
Improve financial position of HOA by collecting delinquent Improve financial position of HOA by collecting delinquent duesdues