annual homeless assessment report (ahar) · 2019. 3. 16. · october 1, 2015: – ahar data...
TRANSCRIPT
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Annual Homeless Assessment Report (AHAR)
Part 1: An Introduction to the Data Collection Process
October 2015
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Presenters
Galen Savidge-Wilkins Korrin Bishop
Marissa Personette
Abt Associates
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Submitting Questions
• Submit to HUD Exchange Ask A Question
at www.hudexchange.info/get-assistance/my-question/
- Select HDX as the Reporting System in
Step 2
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Learning Objectives
• Understand the importance & usefulness of AHAR data
• Understand the data quality requirements for inclusion in the final report to Congress
• Understand how to navigate the Homelessness Data Exchange (HDX) & submit data for AHAR
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Agenda
• AHAR Overview: Key Terms and Dates
• The AHAR Process: Overview of Data Collection
• Homelessness Data Exchange (HDX) Overview: How to Submit Data in the HDX 5
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AHAR Overview
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Acronyms for the AHAR
• AHAR: Annual Homeless Assessment Report
• HIC: Housing Inventory Count
• PIT: Point-in-Time Count
• HMIS: Homeless Management Information System
• HDX: Homeless Data Exchange www.hudhdx.info
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What is the AHAR?
• Annual report to Congress that provides:
– National estimates of sheltered and unsheltered homeless individuals and families on a single night (Point-in-Time count)
– 12-month count of sheltered homelessness
– Nationwide trends in homelessness
– Characteristics and service-use patterns of sheltered people and those residing in PSH programs
– The size and use of the housing inventory of residential programs for homeless people
• Past reports available for download at
www.hudexchange.info 8
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Why is the AHAR important? • Primary data source on the extent and nature
of homelessness nationwide – AHAR data measure progress against the
nation’s strategic plan to end homelessness
• Communities learn about their homeless population
• HUD considers AHAR participation a benchmark of a high-quality HMIS implementation 9
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AHAR Reporting Deadlines
• October 1, 2015: – AHAR data collection begins in the HDX
• December 2, 2015: – Deadline - draft data on both All Persons and Veterans
• December 23, 2015:
– Deadline - final data on both All Persons and Veterans completed and confirmed by communities
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AHAR Data Sources
AHAR Data Sources
• HMIS Data – Clients served between October 1st and September 30th of the
following year – Universal data elements
• E.g. Age, Race, Veteran status, etc. • Some program specific elements for PSH
– HMIS data provided for several subpopulations • All persons, individuals, people in families, veterans, people in PSH
– Data from emergency shelter, transitional housing, and permanent supportive housing programs
• CoC Exhibit 1 Data – Housing Inventory Count – Point-in-Time Counts
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AHAR Data Sources
AHAR Data Standards
• The 2015 AHAR is based on the March 2010 HMIS data standards, as it was last year
• New HMIS data standards went into effect on October 1st, 2014 and will be used in future AHARs
• A tool to map the 2014 HMIS data standards to the 2010 is available & a revised XML Schema is posted
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AHAR Data Sources
AHAR Data Mapping
• Age 18-30 is now divided into two categories: 18-24 & 25-30
– Updated AHAR XML Schema is available http://www.hudhdx.info/VendorResources.aspx – This change will not prevent your data from properly uploading
into HDX
• Zip Code is no longer viewable on the HDX – Data can be uploaded, but will not be reviewed
• All other reporting categories are the same as the 2014 AHAR
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Who reports to the AHAR?
• All CoCs nationwide provide Housing Inventory (HIC) and Point-in-Time (PIT) data
• 2 types of communities report HMIS data:
1. Sample Sites 2. Contributing Communities
• CoCs meeting data quality standards can be included in the final report to Congress
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Sample Site vs Contributing Community
• Sample Sites: 102 • Community Development Block Grant (CDBG)
jurisdictions randomly selected to represent the nation
• Contributing Communities: 391 in 2014 AHAR • CoCs that volunteer to provide CoC-wide data
• 493 total communities in 2014 AHAR
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AHAR Reporting Categories for HMIS Data
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AHAR Reporting Categories
• ES-FAM: All people in families served in emergency shelter
• ES-IND: All people served in emergency shelter for individuals
• TH-FAM: All people in families served in transitional housing
• TH-IND: All people served in transitional housing for individuals
• PSH-FAM: All people in families served in permanent supportive housing
• PSH-IND: All people served in permanent supportive housing for
individuals
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Reporting Categories by Population
• Each set of reporting categories are submitted separately for: – All persons – Veterans
• All questions in the Veterans data submission
are limited to the homeless veterans themselves and do not include other members of the veterans’ households
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Data Quality Thresholds
• CoCs can report in all or a few categories—it’s not all or nothing!
• Reporting categories are assessed independently for data quality, using three thresholds:
1. 50% HMIS bed coverage 2. Reasonable bed utilization rates
• Between 65%-105% 3. Reasonable missing data rates
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The Sandbox Feature
• The Sandbox is a “dummy” HDX site designed to help communities test their AHAR data uploads and to preview possible data errors or warnings
• Sandbox is available year-round
• We encourage communities to enter data prior to Oct. 1 to anticipate potential problems during data collection & monitor data quality.
• To access the Sandbox site go to http://sandbox.hudhdx.info
• Data entered into the Sandbox cannot be transferred to the live HDX site for regular submission
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Example #1
Examples of unusable AHAR data: A. 40% HMIS bed coverage in ES-FAM
B. Bed utilization rate of 160% in ES-IND
C. 55% of clients are missing information for
Question 3 (age) in TH-IND
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Example #1
Problems can be fixed! A. 3 more ES-FAM programs were identified that
participated in HMIS, bringing bed coverage up
B. An ES-IND program did not exit clients properly throughout the year, but the program back-entered the missing exit dates
C. Missing data were obtained for a large percentage of clients
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The AHAR Process
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Preparing for the AHAR
Preparing for the AHAR
• Run local HMIS reports and begin cleaning data – Check bed utilization rates – Identify missing data – Test data in Sandbox
• Review resources posted online (HDX homepage) – Trainings (like this one) – we offer 2! – AHAR Introductory Guide – AHAR FAQ
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Preparing for the AHAR
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Preparing for the AHAR cont…
• Update bed counts and review bed coverage in the HDX – Note changes in bed counts from your HIC
• Prepare notes for your AHAR Liaison
– Use the Notes tool early and often!
• Be aware of the reporting deadlines – Your Liaison can only help before the final
deadline
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Submitting HMIS data to AHAR
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Submitting HMIS data to AHAR
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Homelessness Data Exchange (HDX)
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Registration and Login Process
• Website: http://hudhdx.info • Log in: To access the HDX, you use the same
username and password as you did for www.HMIS.info
• If you do not have an existing account, get one:
• Rights: The CoC Primary Contact must assign
“rights” to people. Every CoC has a primary contact in HDX – identify in HDX Admin
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Tips for Using the HDX site
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Tips for Using HDX
• Be sure you know who has submission rights for your CoC before the deadline!
• Check the validation report at the end of each reporting category before submitting
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Demonstration of HDX
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HDX Admin
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HDX Admin (cont’d)
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Dashboard
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AHAR My Data Page
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Entering Data
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Notes
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In Progress
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Validation Report
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Resources
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HDX AHAR Reports
• The Reports option in the HDX provides access to various reports for your community
• These reports include: – Data Summary – Extrapolated Counts – Demographics Report – Prior Living Situation – Length of Stay
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Next Steps and Resources
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AHAR Part 2: Steps to a Successful Data Submission
• Second training available for download: www.hudexchange.info
• Topics to be covered:
– HUD guidance for the 2015 AHAR – Tips for reviewing and cleaning your data – How to work with your AHAR Liaison
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The 2015 AHAR
• Data collection for the 2015 AHAR begins October 1st! check to see if your CoC has:
– Expanded HMIS bed coverage? – Improved data quality? – Simplified the AHAR reporting process? – Identified CoC data review processes?
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