Annual Budget 2015-2016

Eastern Suffolk BOCES, an educational cooperative of 51 Long Island school districts, provides educational leadership, direct instruction, management and support through quality, cost-effective instructional programs and shared services. These programs and services maximize educational and career opportunities for Long Island’s diverse community of lifelong learners, both children and adults, and enhance the operational effectiveness of its schools. Amended by the Board 10/04

Agency Mission

We are a diverse community of reflective, lifelong learners, both children and adults

Our community of children and adult learners is a valuable resource entitled to the highest quality instruction and equitable service

Respect, honesty, and trust are essential in all our interactions

Integrity, continuous assessment, high standards, and innovation are the foundation of organizational success

We Believe That

The integrity and high standards of our educational programs are reflected in our students and provide them with the skills they need to become responsible citizens and useful members of society

Successful organizations create effective operational systems and depend upon individuals who take responsibility for their actions, are accountable for the programs and services they deliver, and use all their energies to fulfill the expectations of those who count on them

We Believe That

Effective communication of accurate information within the agency and to all our stakeholders enhances involvement and reduces conflict

Production of quality outcomes depends on the collective effort of a well-trained, motivated, and healthy workforce who are encouraged to express their opinions

Everyone has the right to a safe, healthy, and caring environment which fosters respect and high expectations, maximizes potential, motivates interest and enthusiasm, and encourages the pursuit of happiness

We Believe That

I. HIGH STANDARDS FOR STUDENT ACHIEVEMENT. Eastern Suffolk BOCES will ensure that every student who is educated in an Eastern Suffolk BOCES program meets or exceeds the learning standards or alternative provisions set by the New York State Board of Regents.

II. STAFF DEVELOPMENT. Eastern Suffolk BOCES will promote the continued professional growth of current and future teachers, administrators, and support staff by providing a coordinated program of affordable, needs-based staff development internally and externally.

Eastern Suffolk BOCES Goals

III. SHARED SERVICES. Eastern Suffolk BOCES will offer a wide array of relevant shared services to school districts within the region, promote sharing amongst school districts, and facilitate partnerships between school districts, municipalities, and institutions of higher education.

IV. PROGRAM AND SERVICE AVAILABILITY. Eastern Suffolk BOCES will ensure availability of its programs and services and other resources throughout the region and efficiently bring learners to programs/services and programs/ services to learners.

Eastern Suffolk BOCES Goals

V. COST-EFFECTIVENESS, QUALITY MANAGEMENT, AND OPERATIONAL EFFICIENCY . Eastern Suffolk BOCES will operate with optimum efficiency consistent with the delivery of high-quality, cost-effective programs and services, will utilize best management practices, and will actively seek new funding sources to aid in accomplishing its goals.

VI. TECHNOLOGY. Eastern Suffolk BOCES will continuously use an integrated system of technology to improve communication and research, enhance operational and instructional effectiveness and efficiency, and foster increased student achievement for all members of the educational community.

Eastern Suffolk BOCES Goals

VII. STRATEGIC PLANNING. Eastern Suffolk BOCES will continuously identify and prioritize its major goals and objectives and align appropriate resources on an annual basis by utilizing proactive, flexible strategic planning and budgetary processes which provide opportunity for stakeholder input and regular communication to all stakeholders about the status of these processes.

VIII. HEALTH, SAFETY, SECURITY, AND SPACE. Eastern Suffolk BOCES will ensure that sufficient, appropriate space is available for all its programs and services throughout the Eastern Suffolk BOCES region on a continuing basis and that all students and staff have a safe, secure, healthy and stable environment in which to learn and work.

Eastern Suffolk BOCES Goals

IX. PUBLIC INFORMATION. Eastern Suffolk BOCES will ensure that all students, parents, school boards, administrators and staff of component districts and their communities are knowledgeable about the full range of Eastern Suffolk BOCES programs and services and are aware of their academic, financial and career benefits.

X. INTERNAL COMMUNICATIONS. Eastern Suffolk BOCES will ensure that all staff are fully informed in a timely manner and knowledgeable about programs, services and strategic planning progress/activities.

Eastern Suffolk BOCES Goals

XI. HUMAN RESOURCES. Eastern Suffolk BOCES will recruit and retain a highly-qualified and diversified staff and serve as a regional resource, providing support in personnel administration to its component school districts.

XII. RESEARCH, PROGRAM IMPROVEMENT AND REGIONAL ADVOCACY. Eastern Suffolk BOCES will ensure that its programs continue to meet the present and future needs of its students and districts through research, program improvement, and regional advocacy.

Eastern Suffolk BOCES Goals

Educational Services Mission

Eastern Suffolk BOCES Educational Services Division, in partnership with the community, is dedicated to meeting the needs of diverse lifelong learners by providing a full spectrum of cost-effective educational and career learning programs and services. These services include those that empower school districts and other educational providers to build capacity for teaching and learning, ensure equitable access to the best education for all students and achieve excellence. The programs enrich life and maximize potential within the community and work force. We are committed to quality, communication, research, respect, safety and attention to our continually changing world.

Special Education Services

Evaluation Service Total Evaluations – 1,053 Itinerant Services Sessions Conducted – 51,320 Interagency Collaboratives Specialized Classroom Services Transitional Services

Total Students Enrolled = 1,402

Direct Services to Students with Disabilities:

Career Education Services

ESBOCES offers over 30 career courses located in Riverhead, Brookhaven and Islip

Students can earn credit towards a Regents diploma

Students can earn New York State trade licenses

Students can earn college credits

Total Students Enrolled =

1,679

Direct Services to Students:

Education and Information Support Services ESBOCES Instructional Support Arts-in-Education Curriculum Development Library Services Job Embedded Staff Development Leadership Development Assessment Support Regional Professional Workshops Model Schools Student Management Systems Student Data Services Request for services in these areas have continued to grow each

year. Through these Shared Services, ESBOCES provides cost-effective services to support quality educational programs.

Regional Information Center Security and surveillance network/technology acquisitions, visitor

management and access control systems. Administrative and Instructional technology acquisitions Financial/HR/APPR, Facilities, Cafeteria, Transportation, Document

Management, and other software applications hosting and support Hosted Network Operations Center Management Services E-Rate, Intellipath, Distance Learning Internet/Internet2 Services, LAN/WAN Support, VoIP Offsite email, financial and data backup Cloud based support services like Google Apps & Microsoft 365 Implementation and management of cost-effective bids, contracts, and

licensing agreements

Each year these ESBOCES RIC Services have grown because they are cost effective and provide a valuable service.

Management Services Mission

Eastern Suffolk BOCES Management Services Division addresses the diverse needs of our educational community. The division is a unique regional and internal resource dedicated to continuing its proven history of innovation, expertise, and a deep commitment to quality. The division designs, provides, and facilitates services and specialized information in the areas of administration, technology, support, and management. Through the delivery of these effective services, the division assists BOCES programs and Long Island school districts in accomplishing their respective missions.

Shared Administrative Services Regional Transportation Food Service Management Non-Public School Textbook Distribution Public Relations Regional Health & Safety Business Office Services Cooperative Bidding Printing Sale of Surplus Equipment Regional Meetings and Support to Suffolk County School

Business Administrators

Internal Management Services

Business Services

Technology Integration

Administrative Services

Building Services

The Eastern Suffolk BOCES Human Resources Department advances the region’s pursuit of excellence by fostering expertise and best practices in development of the agency's most valuable resources – high-performing people and quality programs. Through a collaborative effort, the department provides a range of services that promote staff development, recruitment, and succession planning that capitalize on the diverse backgrounds and experiences of the agency’s staff. Together, these efforts allow the department to support the growth of services and programs that build capacity for teaching and learning throughout the region.

Human Resources Mission

Human Resources Services for Component School Districts

Regional Human Resources Administrators Consortium

Substitute Teacher Service Negotiations Information Service Regional Certification On-Line Application System

Internal Human Resources Services Personnel Management Negotiations Office of Certification & Recruitment Succession Planning Administrative and Teacher Internships Professional Development for

Supervisors Office of Planning & Program

Improvement* Employee & Student Assistance*

* Within office of the Chief Operating Officer

Federal & State School Support Initiatives

Grant and Specially-Funded Programs include: Long Island Regional Bilingual Education Resource

Network (L.I.RBE-RN) Bilingual Intensive Teacher Institute Special Education

(ITI-BSE) Family Education Outreach Programs (FEOP) Regional Special Education – Technical Assistance

Support Center (RSE-TASC)

Regional Leadership Embedded within the BOCES Budget is support for

Regional Leadership, such as:

• Regional Research and Advocacy • Regular Meetings for Superintendents of Schools • Regular Meetings for the School Business Officials • Regional Teacher and Administrator Recruitment database • Regular Meetings for Human Resources Administrators • Regional Certification Office • Superintendent Searches • Meetings for Special Education Directors and Curriculum

Council • Regular Meetings for Building and Grounds Supervisors • Grants Administration • District Contact Meetings for Guidance Counselors

How Does

the BOCES Budget Work?

How Does the BOCES Budget Work? BOCES Programs and Services are Market Driven

•As services increase, budgets increase •As services decrease, budgets decrease

BOCES Does Not Levy A Tax •Program budgets are revenue driven budgets •Revenues cannot be shared or transferred to other budgets •Administrative and Capital budgets are the overhead budgets and are funded by the administrative charge •The Administrative budget must be approved by component Boards of Education

How Does the BOCES Budget Work?

BOCES Does Not Receive State Aid

BOCES Aid is an incentive paid to districts by the state to encourage shared services

BOCES ~ “Break – Even” BOCES cannot make a profit

BOCES Cannot Retain a Fund Balance

End-of-year surplus funds are returned to districts

How Does the BOCES Budget Work?

BOCES Is a Public Sector Agency Organized Like a Private Sector Company Market Driven Affordable Services Prices Competitive Quality of Programs

What Are the Fiscal

Challenges Facing

BOCES and

School Districts?

2015-16 Fiscal Challenges Facing Component Districts and BOCES

Tax levy limit Continued growth of costly state

mandates Increased dependence on property taxes Security enhancements and student

safety Rapidly increasing costs for special needs students Uncertainty with state aid Implementation of Part 154 Regulations

Cost Containment/Cost Savings Initiatives

Employee health insurance

contributions Reorganization of programs

and services Reduced rental costs Energy conservation & savings

initiatives Overtime controls

To meet these fiscal challenges and to assist our component districts in

preparing their budgets, BOCES has made every effort to contain costs in order to minimize our rates, fees and tuitions in the

2015-16 Budget

Key Budget Assumptions

Administrative Charge We have been able to meet the needs of Component

Districts with an increase of 0.62% in the Administrative Charge through:

• Staffing savings due to staff changes through attrition • Increased employee contributions to Health

Insurance • Reduced retirement rates • Reduced rental costs

The average increase in the Administrative Charge to Component Districts is 0.06% over the last 5 years.

Key Budget Assumptions

All special education budgets are built on an increased student enrollment projection of approximately 1%.

Special Education Class size averages for lower enrolled option sizes 12-1-1 and 12-1-4 are designed to account for geographic locations.

Special Education

Key Budget Assumptions

Range of tuition increases:

Option % of Enrollment % Tuition Increase 6:1:1 6% 0.93% 8:1:1 80% 0.59% 12:1:1 9% 0.78% 12:1:4 5% 1.04% 100%

Special Education

Key Budget Assumptions

Short-term enrollment trends: Year Lock-in 2013-14 1,594 2014-15 1,569 The Proposed 2015-16 Budget is based on an

enrollment of 1,597 students.

Proposed Tuition $12,839 – 2.0% increase Increase in staff positions based on projected

enrollment and recent trends

Career Education

Key Budget Assumptions

The Proposed 2015-16 Budget is based on an

enrollment of 430 students.

12:1:1 362 8:1:1 68 430

Special Career Education

Key Budget Assumptions

Proposed 2.0% average tuition increase resulting

in the following charges:

12:1:1 $22,622 8:1:1 $27,766

Increase in staff positions based on projected

enrollment and recent trends.

Special Career Education

Like component districts, the major expense in the BOCES Budget is allocated for providing educational services to children

Administrative-Operating

4.99%

Capital 2.02%

Career and Special Career

Education 11.04%

Education Information

Support Services 11.84%

Special Education

46.63%

Regional Information

Center 6.31%

Regional Transportation

4.66%

Services from Other BOCES

1.96%

Other Services 4.11%

Administrative-Retiree 6.44%

Total Budget: $322,725,019

Distribution of Proposed Budget 2015-16

BOCES also operates Adult Education programs as well as programs funded with federal, state, and local government

funds.

Total 2015-16 Funded Programs - $28,576,108

Adult Education

22.1%

Bilingual 11.0%

Other 7.5% Family

Education 2.6%

Incarcerated Youth 10.5%

Literacy 12.5%

Special Education

Related 8.4%

Summer Special

Education 25.4%

Administrative Salaries 2.15%

Support Salaries 8.85% Supplies&

Equipment 0.28%

Contractual 2.76%

Interest 0.37%

Retiree 54.11%

Capital Budget 15.04%

Employee Benefits 8.03%

Transfer Charges 8.41%

Eastern Suffolk BOCES 2015-16

Administrative Operating, Retiree & Capital Budgets

Total Administrative Operating, Retiree & Capital: $43,421,963

Eastern Suffolk BOCES 2015-16

Administrative Operating & Capital Budgets

Capital Budget Administrative Operating Budget

$6,532,787 $13,396,228

Admin. Salaries 6.97%

Support Salaries 28.68%

Supplies & Equipment

0.91%

Contractual 8.96%

Interest 1.19%

Employee Benefits 26.03%

Transfer Charges 27.26%

Construction Reimbursement

14.21%

Capital Fund Transfer 18.37%

Rental Charges 67.42%

How Has the Administrative Budget Changed?

02,000,0004,000,0006,000,0008,000,000

10,000,00012,000,00014,000,00016,000,00018,000,00020,000,00022,000,00024,000,000

Operating

Retiree

Capital

Estimated BOCES Rates, Fees and Tuitions for 2015-16

Administrative charge

Career Education tuition

Special Career Education tuition

Special Education tuition and

related services

Other Shared Services

Percentage Change .62%

2.0%

2.0%

Average of under 1.0% Varies based upon participation

How Does Eastern Suffolk BOCES Budget Compare?

Has the second largest enrollment base and number

of component school districts of any supervisory area statewide

Serves the largest number of small districts (less than 1,500 enrolled students) of any BOCES in the State

Has the largest budget of any BOCES in the State Provides an array of regional services to Long Island

schools

Eastern Suffolk BOCES

What BOCES Has Done and Will Continue To Do

1. Continue to listen to constituents

2. Remain responsive to district needs

3. Carefully developed the 2015-16 budget

4. Advocate for legislative changes

5. Support district efforts to address budget challenges

6. Working to curtail increases in employee benefit costs

Eastern Suffolk BOCES Board and Administration

Eastern Suffolk BOCES does not discriminate against any employee, student, applicant for employment, or candidate for enrollment on the basis of sex, gender, race, color, religion or creed, age, weight, national origin, marital status, disability, sexual orientation, military or veteran status, domestic violence victim status, genetic predisposition or carrier status, or any other classification protected by Federal, State, or local law. This policy of nondiscrimination includes: access by students to educational programs, student activities, recruitment, appointment and promotion of employees, salaries, pay, and other benefits. Eastern Suffolk BOCES also provides equal access to the Boy Scouts and other designated youth groups. Eastern Suffolk BOCES fully complies with all applicable rules and regulations pertaining to civil rights for students and employees (e.g., Title IX of the Education Amendments of 1972, §504 of the Rehabilitation Act of 1973, Titles VI and VII of the Civil Rights Act of 1964, Dignity for All Students Act, §303 of Age Discrimination Act of 1975, the Americans with Disabilities Act of 1990, and the Boy Scouts of America Equal Access Act of 2001). Inquiries regarding the implementation of the above laws should be directed to either of the Eastern Suffolk BOCES Civil Rights Compliance Officers: the Assistant Superintendent for Human Resources, 201 Sunrise Highway, Patchogue, NY 11772, 631-687-3029, ComplianceOfficers@esboces.org; or the Associate Superintendent for Educational Services, 201 Sunrise Highway, Patchogue, NY 11772, 631-687-3056, ComplianceOfficers@esboces.org. Inquiries may also be addressed to the Office for Civil Rights at the US Department of Education, 32 Old Slip, 26th Floor, New York, NY 10005, 646-428-3800, OCR.NewYork@ed.gov.

President Lisa Israel

Vice President Sandra Townsend

Member and Clerk Fred Langstaff

Members William Hsiang Susan Lipman

Joseph LoSchiavo Anne Mackesey

Pamela Betheil

Walter Wm. Denzler, Jr. Stephen Dewey, Ph.D.

Chris Garvey

William K. Miller

Catherine M. Romano Jeffrey Smith John Wyche

District Superintendent Dean T. Lucera

Chief Operating Officer Julie Davis Lutz, Ph.D.

Associate Superintendent Barbara M. Salatto – Management Services

Associate Superintendent Peggie Staib, Ed.D. – Educational Services

Assistant Superintendent R. Terri McSweeney, Ed.D. – Human Resources

Directors/Managers Keith Anderson – Building Services

Leah Arnold – Career, Technical and Adult Education Kate Davern – Education and Information Support Services

Maureen Kaelin – Business Services Colleen Lipponer – Administrative Services

Grant Nelsen – Technology Integration Gina Reilly – Special Education

Darlene Roces – Regional Information Center Candace White-Ciraco, Ed.D. – Planning and Program Improvement

www.esboces.org