annual audit and compliance report licence ...toolbox talks that are completed on site to all...

ANNUAL AUDIT AND COMPLIANCE REPORT

Licence Number: EPL12-09

Environment Protection Licence Annual Reporting - Listed Waste Handlers En2011/0028-02~0003

LICENCE NO. EPL12-09

REPORTING PERIOD 1 March 2015 to 29 February 2016

Please email a copy of your completed AACR to [email protected].

1 Licence Details

ALL licence holders must check their Licence Details are correct. If there are changes to any of these details you must advise NT EPA by submitting an EPL Change of Contact Details Form.

Licensee

Legal Entity Name: City of Darwin

ABN: 11 503 313 301

Location of Operation

Name: Shoal Bay Waste Management Facility

Address: Vanderlin Drive, Holmes NT.

24 hour emergency response contact name and telephone number:

Luccio Cercarelli 0432 139 188

Licensed Activity

An activity of the type identified in Schedule 2, Part 2, item 1 and 3 of the Act:

a. Operating a premise for the disposal of waste by burial that service, or are designed to service, the waste disposal requirements of more than 1000 persons.

b. Disposing of a listed waste on a commercial or fee for service basis, other than in or for the purpose of a sewerage treatment plant.

Annual Audit and Compliance Report EN2011/0028-02~0003 Page 2 of 35

2 Compliance with Licence Conditions

Condition Action Examples of Compliance Evidence

How Evidence When (Date)

Status

ADMINISTRATIVE CONDITION A1 Obligations to comply

A1.2

The Licensee must inform all of its employees, agents or contractors who are involved in any way in the activities authorised by this licence of the requirement of this licence.

Induction records including reference to licence and WMPC Act, entry sign display of licence.

This is completed through Site Inductions and Toolbox Talks that are completed on site to all employees, agents and contractors.

Induction Toolbox Talks Induction Records Training Records

29/02/2016 Compliant

A4 Permission to use land Declaration, letter from owner

Contract Lease

Extension of Lease No. 454157 between The Commonwealth of Australia and the City of Darwin for the period of 01/11/2014 to 31/10/2024


A8 Communication Plan

A8.1

The Licensee must develop within 6 month(s) of the issue of this licence an appropriate communication plan which includes a strategy for communicating with members of the public who are likely to have a real interest in or be affected by the licensed activity.

Copy provided

Shoal Bay Waste Disposal Site Communications Plan was developed on the 20/09/2011

Copy of the plan was sent by Territoria Civil (then Macmahon) to the NT EPA under cover letter dated 21/09/2011


A8.2

The communication plan is to be developed by a suitably qualified person with demonstrated experience in communications consistent with the National Environment Protection

Copy provided

Shoal Bay Waste Disposal Site Communications Plan was developed by Munday, Michaels, Warren who was qualified

Copy of the plan was sent by Territoria Civil (then Macmahon) to the NT EPA under cover letter dated 21/09/2011





Status

(Assessment of Site Contamination) Measure Schedule B8 - Guideline on Community Engagement and Risk Communication, as amended.

to produce such a plan

A8.3

The Licensee must implement the communication plan developed in A8.1 within 6 months of the commencement date of this licence.

Training records

Shoal Bay Waste Disposal Site Communications Plan was developed by Munday, Michaels, Warren who was qualified to produce such a plan

Communication Plan has been provided. Induction Toolbox Talks Induction Records Training Records


A9 Annual Fee

A9.1

The Licensee must pay an annual fee on each anniversary of the date of commencement of this licence. Failure to pay the annual fee will result in suspension of the Licence.

Invoice and Receipt number

Payment of Environmental Protection Licence

CoD will pay the annual fee on receipt of invoice from NT EPA


A10 Display and Provision of Information

A10.1

The Licensee must display at the premises entrance a sign that is legible to any persons entering the premises that states the premises holds an authorisation under the Waste Management and Pollution Control Act, and includes:

Compliance - sign with stated information at entrance.

Signage at the entrance to the site does not detail the Act

Signage compliant with the criteria set in section 10 of EPL12-09 has been implemented at the front gate of the site


A10.1a access restrictions; Compliance - sign with stated information at

Access restrictions are detailed on various signs along the access road to

Signage compliant with the criteria set in section 10 of EPL12-09 has been





Status

entrance. the site implemented at the front gate of the site

A10.1b days and hours of opening;


Operating days and hours are detailed on signs at the site entrance



A10.1c acceptable (or prohibited) wastes;


Signage on the site access road states “Special wastes and soils entering the site must be approved by City of Darwin prior to disposal”. In addition, signage specific for the general public details waste oil, batteries, fluorescent light tubes, paints and chemicals/pesticides.



A10.1d Environment Protection Licence number under the Act; and


Signage on site does not detail the Licence number



A10.1e name and emergency contact number of the facility operator.


Signage on site does not detail emergency contact number of the facility operator



OPERATING CONDITIONS

O1. Licensed activities must be carried out in a competent manner

O1.1

The Licensee must ensure all people involved in the licensed activity have had Environmental Awareness training as specified in

Training Records

This is completed through Site Inductions and Toolbox Talks that are completed on site to all

Induction Toolbox Talks





Status

TCEMP section 2.7. employees, agents and contractors.

Inductions Records Training Records

O2 Maintenance of plant and equipment

O2.1

Plant and equipment, owned, operated by or contracted to the Licensee including those used for the handling and storage of listed waste, installed at the premises or used in connection with the licensed activity:

O2.1a Must be fit for purpose

Fit for purpose means - is it the right equipment for the task

List of equipment List of equipment and the activities they perform on site


O2.1b Must be maintained in a proper and efficient condition; and

Maintenance log books, calibration records, qualified staff - certificates, accredited technicians.

All equipment maintained in accordance with the manufacturers specifications

Maintenance logs of all equipment and prestart checks


O2.1c Must be operated in a proper and efficient manner

Operator licensed to operate equipment.

All operators complete a verification of competency (VOC) on relevant equipment and provide relevant licences and qualifications prior to operating equipment

Records of training or qualification and Verification of Competency Shoal Bay Waste Disposal Site Training Matrix, which details the equipment each team member is qualified to operate


O3 Vehicle and/or Wheel Wash Down Facilities




Status

O3.1

The Licensee must ensure vehicles used in conjunction with the licensed activity are washed at the designated facility.

The site has two wash down areas;

• TC vehicle wash down area.

• Site wheel wash

Territoria Civil vehicles are washed down at the vehicle wash down area behind the Territoria Civil Site Office. Waste Contractor vehicles exit the site via the site wheel wash area adjacent to the Transfer Station.


O3.2

Waste water generated from the vehicle wash down facilities must be managed as leachate in accordance with TCEMP section 3.1.

Drainage plans showing flow of wash water to leachate storage areas.

Waste water from the wheel wash is no longer sent to Stage 3 due to the volume of leachate contained within the landfill. City of Darwin have directed the effluent to be irrigated to Stage 1

As per communications from the NT EPA dated 27/01/2016, NT EPA provided approval and recommendations for the effluent from the Wheel Wash to be irrigated onto Stage 1 via the Wheel Wash effluent treatment system detailed in the Site Inspection Report dated 14/01/2015.


O4 Emergency Response

O4.1

The Licensee must maintain and implement an emergency response plan which documents the procedures to deal with emergencies associated with the licensed activity.

Emergency procedures meet requirements of emergency response plan

Shoal Bay Waste Disposal Site Emergency Response Plan Section of the EMP refers to Emergency Response Plan. First aid & Fire Training at Shoal Bay with all employees

Shoal Bay Waste Disposal Site Emergency Response Plan last updated 19/03/2014 Training Records Posters and diagrams displayed in the Site Office and Crib Room





Status

Site Emergency Response Procedures and Emergency Response Equipment posters are displayed in the Site Office and Crib Room. Emergency 24hr telephone contacts are provided on the Site Emergency Procedures Poster.

O5 Listed Waste

O5.1 The Licensee must maintain a record of deliveries of Listed Waste to the licensed premise.

Page of records

Records of special waste receivals are maintained at the City of Darwin managed weighbridge and Territoria Civil receive a monthly report detailing the type and amounts of waste received on site. In addition, Territoria Civil record deliveries of special waste by Special Waste Delivery Register and the City of Darwin Special Waste Approval Forms provided by City of Darwin.

City of Darwin waste received records Special waste register Summary of total special wastes received provided in the Shoal Bay Waste Disposal Site Quarterly Reporting Data - Environment Protection Licence.


O5.3

Handling, storage and containment of Listed Waste deemed to be flammable and / or combustible must comply with the

Consult with NT Worksafe

Flammable chemicals received at the Transfer Station are contained within a chemical cabinet

Chemicals received at the Transfer Station are stored within the upgraded chemical





Status

National Code of Practice(s) and the Northern Territory Dangerous Goods Act and any updates of these documents.

on site prior to collection by the dangerous goods and hazardous materials contractor

storage facilities that are compliant with the relevant Australian Standards

O5.4 Asbestos

O5.4a

Asbestos wastes shall be deposited in a position which is: In the case of asbestos fibre and dust wastes, buried at a minimum depth of three meters; In the case of stabilised asbestos wastes in a bonded matrix, buried at a minimum depth of one meter.

Statutory declaration.

Asbestos is buried on Stage 2. The Quality Management Plan is currently being updated to reflect the required details.

Asbestos is buried on Stage 2 immediately after receival. It is a contractual obligation between Council and the contractor that asbestos is buried and covered in accordance with the NT EPA Asbestos Disposal in the Northern Territory Guideline. This is managed through the records and reporting as per 5.4b.


O5.4b

The Licensee must keep records of the volume of all asbestos disposed of by burial.

Records of asbestos receivals are maintained at the City of Darwin managed weighbridge and Territoria Civil receive a monthly report detailing the amount of asbestos received on site. In addition, Territoria Civil record deliveries of special waste by Supervisors Daily Site Diary and the City of Darwin Special Waste Approval Form provided

City of Darwin waste received records Special waste register Summary of total special wastes received provided in the Shoal Bay Waste Disposal Site Quarterly Reporting Data - Environment Protection Licence.





Status

by City of Darwin.

O6 Burning of Wastes

O6.1 The Licensee shall not cause or permit waste to be burned.

No waste has been debility burnt on site Detailed in the TEMP and Site Induction

No reports or records in John Holland Event Tracker (JHET) of deliberate fires on site


O6.2

The licence holder shall extinguish all fires immediately in accord with Territoria Civil Fire Risk Management Plan.

Territoria Civil Fire Risk Management Plan developed and incorporated into the Shoal Bay Waste Disposal Site Emergency Response Plan

Records in John Holland Event Tracker (JHET) Email notification including these details of all identified fires sent to the NT EPA via [email protected]


O6.3 The Licensee must maintain a log and record the following data of fires at the site:

Copy of log book page.

Records in John Holland Event Tracker (JHET)

Records in John Holland Event Tracker (JHET).


O6.3a Time and date of when the fire was reported

Records in John Holland Event Tracker (JHET) Email including these details of all identified fires sent to the NT EPA via [email protected]



O6.3b The circumstance which ignited the fire







Status

O6.3c The time and date of when the fire ceased and whether it burnt out or was extinguished




O6.3d The location of the fire (e.g. timber stockpile, putrescibles etc.)




O6.3e Prevailing weather conditions




O6.3f Observations made in regard to smoke direction and dispersion







Status

O6.3g The amount of waste combusted by the fire




O6.3h Action taken to extinguish the fire.


Records in John Holland Event Tracker (JHET). Email notification including these details of all identified fires sent to the NT EPA via [email protected]


O6.4

The Licensee, its employees or agents, must notify the Pollution Hotline 1800 064 of any fires. In the event the Pollution Hotline is not available an email notification must be sent to [email protected].

Correlate with PRL database.

Email including above details of all identified fires sent to the NT EPA via [email protected]

Records in John Holland Event Tracker (JHET). Email notification including these details of all identified fires sent to the NT EPA via [email protected]


O7 Environmental Nuisance - Litter, Dust and Odour

O7.1 Litter management must be maintained in accord with TCEMP section 3.3.

Litter is managed in accordance with the TCEMP collecting windblown litter by hand on a regular basis.

Records detailed in the contractor’s Fortnightly Environmental Inspections and the Supervisor’s Daily Site Diary.


O7.2 Litter, dust and odour must be contained within the boundary of the premises.

Observation, nil complaints

Unachievable for odour as the landfill is very close to the Licence

No complaints in relation to litter, dust or odour have been received





Status

boundary No complaints in relation to litter, dust or odour have been received during this reporting period

during this reporting period. Records detailed in the contractor’s Fortnightly Environmental Inspections and recorded in John Holland Event Tracker (JHET) where applicable.

O8 Covering of waste

O8.1

Cover material must be applied in accordance with Territoria Civil Procedure – Operation of Landfill Face, unless otherwise specified in this Licence.

Observation, photos

Tip face is covered at the end of all shifts when the availability of cover material permits

Observation of cover material being spread on site Detailed on the Supervisor’s Daily Site Diary Records detailed in the contractor’s Fortnightly Environmental Inspections.


O9 Contingency plans

O9.1

The Licensee must develop and implement a Contingency Plan to address potential pollution incidents within 6 months of the commencement date of this licence.

Detailed in the Shoal Bay Waste Disposal Site Emergency Response Plan includes the Contingency Plan.

Shoal Bay Waste Disposal Site Emergency Response Plan


O9.2

The Contingency Plan developed in condition O9.1 is to be provided to the NT EPA within 6 months of the commencement date of this licence.

Copy of the plan provided







Status

O9.3

The Contingency Plan developed in condition O9.1 must be implemented within 6 months of the commencement date of this licence.

Training records, incident records

Shoal Bay Waste Disposal Site Emergency Response Plan has been implemented on site and communicated to personnel via Site Induction and Toolbox Talks

Shoal Bay Waste Disposal Site Emergency Response Plan Induction Records Training Records


O10 Surface Water Management

O10.1 Surface water must be managed to ensure:

O10.1a Contaminated surface run-off from the active fill area does not enter water courses;

Conceptual site model, drainage modelling, observation

TCEMP details storm water and leachate management control methodology and CSM,

Operating area has adequate stormwater management to prevent leachate escape and contamination of stormwater. Detailed in the TCEMP Observation of diversion controls being completed such as up gradient bunding etc. Monthly filling plan Interim final landform design detailed by CoD


O10.1b Surface water run-off from surrounding areas does not drain into the landfill; and


TCEMP details storm water and leachate management control methodology and CSM, Fill Plan details how the filling practices are to be integrated to consider

Detailed in the TCEMP Observation of diversion controls being completed such as up gradient bunding etc. Monthly filling plan





Status

storm water management Interim final landform design detailed by CoD

O10.1c Ponding and erosion on filled and capped landfill surfaces is prevented.


TCEMP details storm water and leachate management control methodology and CSM, Fill Plan details how the filling practices are to be integrated to consider storm water management

Detailed in the TCEMP section 3.2 Observation of vegetation and mulch cover placed on batters of landfill. Records of contractor’s fortnightly Environmental Inspections Sediment and Erosion Control Plan (TC-T101-ENV-ESC-001) Interim final landform design detailed by CoD


O10.2

Any water which comes into contact with waste (other than inert waste), the tip face and/or the green waste areas must be managed in the same manner as leachate.


TCEMP details the Site leachate management system

Water which comes into contact with the Stage 3 & 4 tip face is directed into the current leachate management system. Currently the drainage from the green waste area is not managed through the leachate management system.

29/02/2016 Non-compliant

O11 Leachate Management

O11.1

The Licensee must ensure there is no discharge of leachate into the environment outside the site unless rendered safe that no environmental harm shall be

Nil complaints, observation, monitoring data, conceptual site model

TCEMP details the Site leachate management system

Construction of the required infrastructure including two storage ponds and additional extraction spears and

29/02/2016 Partially compliant




Status

caused as stated in section 3.1 of the TCEMP.

interception sumps within cell 3 has occurred to control and contain leachate. The conceptual site model, ecological risk assessment and water monitoring plan are being finalised by Territoria Civil and will be submitted to NT EPA once complete.

O12. Closure Plan

O12.1

The Licensee must submit to the NT EPA, at least twelve months prior to the last load of waste being land filled, a closure plan in accordance with the Guidelines for the Siting, Design and Management of Solid Waste Disposal Sites in the Northern Territory, for assessment.

Copy of plan Not applicable as the landfill is still operational

Not applicable as the contract for works is currently in place until 31 December 2019

NA NA

MONITORING AND RECORDING CONDITIONS

M1 Records

M1.1

Any records required as a condition of this licence must be held for a period up to 4 years after the monitoring or event to which they relate took place.

Evidence or records from 4 years prior.

Electronic records are maintained on 2 separate central data bases and hard copy records are archived

John Hollands W: drive and it’s back up drive Archived records


M2 Complaints recording

M2.1

The Licensee must keep a legible record of each complaint made to the Licensee or any employee or agent of the Licensee in relation

Sample complaint record. Summary of

All complaints are recorded and maintained electronically on the John Holland Event Tracker

Records of complaints maintained in John Holland Event Tracker (JHET)





Status

to the Licensed activity. complaints completed in this ACCR

(JHET) Note: no complaints have been received to date

Note: no complaints have been received to date

M2.2 The record must include details of the following:

M2.2a the date and time of the complaint

All complaints are recorded on the John Holland Event Tracker (JHET) include these details Note: no complaints have been received to date

Records of events entered into John Holland Event Tracker (JHET) Note: no complaints have been received to date


M2.2b the method by which the complaint was made




M2.2c

the personal details of the complainant which were provided by the complainant or, if no such details were provided, a note to that effect




M2.2d the nature of the complaint (e.g. 'odours', 'water pollution', 'aesthetic' and other)

All complaints are recorded on the John Holland Event Tracker (JHET) include these details






Status

Note: no complaints have been received to date

M2.2e

the action taken by the Licensee in relation to the complaint, including all follow-up contact with the complainant; and




M2.2f if no action was taken by the Licensee, the reasons why no action was taken.




M3 Incident recording

M3.1

The Licensee must ensure that a legible record is kept of all actual or anticipated incidents. The record must include details of the following:

Sample incident record. Summary of incidents completed in this ACCR

All reported incidents are electronically recorded on the John Holland Event Tracker (JHET)

Records of events entered into John Holland Event Tracker (JHET) Phone calls to the NT EPA Pollution Hotline Email of reportable incidents sent to the NT EPA via [email protected]


M3.1a

the date, time and circumstance(s) under which the incident became known to the Licensee or an employee or agent of the Licensee

All reported incidents are recorded on the John Holland Event Tracker (JHET) include these details

Records of events entered into John Holland Event Tracker (JHET) Phone calls to the NT EPA Pollution Hotline





Status

Email of reportable incidents sent to the NT EPA via [email protected]

M3.1b the known or estimated dates and times at which the incident commenced and ended




M3.1c all personal details of the person initially reporting the incident




M3.1d the specific Licence condition(s) not complied with


Records of events entered into John Holland Event Tracker (JHET) Phone calls to the NT EPA Pollution Hotline





Status

Email of reportable incidents sent to the NT EPA via [email protected]

M3.1e

all directions issued by the NT EPA in response to notifications given of non-compliance with the conditions of this Licence.


Records of events entered into John Holland Event Tracker (JHET)


M3.1f the action taken by or on behalf of the Licensee in relation to the incident




M3.1g if no action was taken by the Licensee, the reasons why no action was taken




M4 Licence non-compliance recording




Status

M4.1

The Licensee must ensure that a legible record is kept of all actual or anticipated non-compliance with these Licence conditions. The record must include details of the following:

Sample non-compliance record. Summary of non-compliances completed in this ACCR

All reported noncompliance are recorded on the John Holland Event Tracker (JHET) include these details



M4.1a

the date, time and circumstance(s) under which the non-compliance became known to the Licensee or an employee or agent of the Licensee




M4.1b

the known or estimated dates and times at which the non-compliance commenced and ended




M4.1c the details of the person initially reporting the non-compliance




M4.1d the specific Licence condition(s) not complied with




M4.1e

all directions issued by the NT EPA in response to notifications given of non-compliance with the conditions of this Licence.







Status

M4.1f the action taken by or on behalf of the Licensee in relation to the non-compliance




M4.1g if no action was taken by the Licensee, the reasons why no action was taken.




M5 Waste recording

M5.1

In addition to condition O5.1 of this licence the Licensee must maintain records of the nature and quantities of all waste streams disposed of by burial at the landfill.

Waste Summary provided in this AACR

Records of waste received for landfilling are maintained at the City of Darwin managed weighbridge and Territoria Civil receive a monthly report detailing the type and amounts of waste received on site.

Copy of waste receival records received from City of Darwin


M7 Site Conceptual Model

M7.1 The Licensee must develop, from a desktop study,

M7.1a a detailed conceptual site model of the licensed premise, and its surrounds; and

Included

A Conceptual Site Model was developed and was submitted to the NT EPA on 21/11/2011

A Conceptual Site Model was developed and was submitted to the NT EPA on 21/11/2011. NT EPA issued Territoria Civil with a direction to update the TCEMP, Conceptual Site Model, Ecological Risk Assessment and Water

21/11/2011

Partially Compliant




Status

Monitoring Plan for Shoal Bay Waste Disposal Site which is currently being completed.

M7.1b an ecological risk assessment, with an interpretation and summary of findings

Included

An Ecological Risk Assessment was developed and was submitted to the NT EPA on 21/11/2011

An Ecological Risk Assessment was developed and was submitted to the NT EPA on 21/11/2011. NT EPA issued Territoria Civil with a direction to update the TCEMP, Conceptual Site Model, Ecological Risk Assessment and Water Monitoring Plan for Shoal Bay Waste Disposal Site which is currently being completed.

21/11/2011 Partially Compliant

for submission to the NT EPA within 3 months of the commencement date of this licence.

Copy provided

The Conceptual Site Model and the Ecological Risk Assessment was submitted to the NT EPA on 21/11/2011

The Conceptual Site Model, the Ecological Risk Assessment and Water Monitoring Plan was submitted to the NT EPA on 21/11/2011.


M7.2

The Licensee must develop leachate, surface and ground water monitoring plans to qualify findings determined in Condition M7.1 within 3 months of the commencement date of this licence.

Monitoring plan received within time specified. Plan approved.

A Water Monitoring Plan was developed and was submitted to the NT EPA on 21/11/2011

An Water Monitoring Plan was developed and was submitted to the NT EPA on 21/11/2011. NT EPA issued Territoria Civil with a direction to update the TCEMP, Conceptual Site Model, Ecological Risk Assessment and Water

21/11/2011 Partially Compliant




Status

Monitoring Plan for Shoal Bay Waste Disposal Site which is currently being completed.

M7.5

The Licensee must implement the leachate, surface and ground water monitoring plans developed in Condition M7.2 within 6 months of the commencement date of this licence.

Monitoring summary - reports

Monthly water quality monitoring is completed in accordance to the Water Monitoring Plan submitted to the NT EPA on 21/11/2011

Records of water quality monitoring, including field data sheets and NATA accredited laboratory results


M7.6

The Licensee must record the following details for all samples collected as part of the leachate, surface, and ground water monitoring plans:

Sample Chain of Custody form

M7.6a The date(s) the sample was taken;

All monthly water quality monitoring records include this detail

Records of water quality monitoring, including field data sheets and NATA accredited laboratory results maintained on John Holland internal drives


M7.6b The time(s) the sample was collected;




M7.6c The sample point(s) where the sample was taken;







Status

Shoal Bay Waste Disposal Site Quarterly Environmental Report submitted to NT EPA

M7.6d The name of the person who collected the sample;




M7.6e The chain of custody forms relating to the sample(s); and

All monthly water quality monitoring records include a Chain of Custody

Records of Chain of Custody are maintained on John Holland internal drives with water quality monitoring records


M7.6f The field measurements and/or analytical results for the sample.

All monthly water quality monitoring records include these details

Records of water quality monitoring, including field data sheets, maintained on John Holland internal drives


REPORTING CONDITIONS

R2. Reporting

R2.1

The Licensee must report all pollution incidents strictly in accordance with section 14 of the Act by contacting the Pollution Hotline on 1800 064 567.

Correlation with PRL database

Reporting requirements are detailed in the TCEMP section 2.12

Records of events entered into John Holland Event Tracker (JHET) Records of phone calls to the NT EPA Pollution Hotline Email of reportable incidents sent to the NT EPA via [email protected]





Status

R2.2

The Licensee must notify the NT EPA in writing when Licence parameters exceed the quantitative and qualitative parameters set out in this Licence on three consecutive sampling and/or monitoring occasions.

Copy of communication to ED,

Territoria Civil notify the NT EPA of parameters that have exceed the quantitative and qualitative parameters set out in the Licence on three consecutive sampling and/or monitoring occasions in the Quarterly Reports

Shoal Bay Waste Disposal Site Quarterly Report submitted to NT EPA quarterly


The notification must include an assessment of ecological risk posed with details of the actions undertaken to mitigate the risk.

Territoria Civil detail an ecological risk assessment and the actions undertaken / proposed to be undertaken for each parameter that exceed the parameters set out in the Licence on three consecutive sampling and/or monitoring occasions in the Quarterly Reports



R2.3

The Licensee must notify the NT EPA within 48 hours of the Licensee becoming aware of any failure, either by the Licensee or any other person, to comply with the conditions of this licence by emailing [email protected].

Copy of email, correlation with Environment ops email

Reporting requirements are detailed in the TCEMP section 2.12

Records of events entered into John Holland Event Tracker (JHET) Records of phone calls to the NT EPA Pollution Hotline Email of reportable incidents sent to the NT EPA via





Status

[email protected]

R3. Quarterly Report

R3.1

The Licensee must provide to the NT EPA a Quarterly Report within one month of the end of the reporting period in accordance with the Licensed schedule.

Report received as scheduled.

Quarterly Reports submitted to the NT EPA via email ([email protected] )



R3.2 The report must include:

R3.2a Results of monitoring undertaken during the quarter

Included

Quarterly Reports include tabulated monitoring results



R3.2b Results of any audits undertaken Included Quarterly Reports include results of audits that have been completed



R3.2c Tabulation of monitoring results Included Quarterly Reports include tabulated monitoring results



R3.2d

Trend analysis and interpretation of monitoring results with conclusions and recommendations;

Included

Quarterly Reports includes a trend analysis and interpretation of monitoring results with conclusions and recommendations



R3.2e Summary of listed waste and other wastes received and the method of disposal; and

Included

Quarterly Reports includes a summary of listed waste and other wastes received and the method of disposal



R3.2f Summary of complaints, incidents and licence non-compliance(s)

Included Quarterly Reports includes a Summary of complaints, incidents and

Shoal Bay Waste Disposal Site Quarterly Report submitted to NT





Status

licence non-compliances EPA quarterly

R4. Annual Audit and Compliance Report

R4.1

The Licensee must provide an Annual Audit and Compliance Report with all conditions contained in the Licence within 1 month of the anniversary of the commencement date of this licence.

Completion and submission of Annual Audit and Compliance Report

Annual Audit Reports are submitted to the NT EPA annually

Submission of this report Submission of last year’s report (28/02/2015)

01/04/16 Compliant

END OF CONDITIONS

Annual Audit and Compliance Report EN2011/0028-02~0003

3 Operational Listed Waste Summary

Description of Waste

Name of Transport Company

Quantity Unit (tonne, m3, L)

Method of storage, treatment or disposal

Animal effluent and residues

3412.01 Tonnes Burial

Asbestos 5054.03 Tonnes Burial

Clinical and related wastes


Sewerage sludge and residues including nightsoil and septic tank sludge


Soils contaminated with a listed waste


Tyres 1063.07 Tonnes Burial

Quarantine 235.97 Tonnes Burial

Burning of Waste Number of fires recorded by the licensee during the reporting period

3

Summary of fires

All fires that occurred during this reporting period were small localised fires on Stage 4. Fires occurred on 11/05/2015, 17/05/2015 and 12/07/2015.

Summary of outcomes

All fires that occurred during this reporting period were attended to immediately after identification, reported to the NT EPA in accordance to EPL12-09 and all were extinguished as soon as possible.

4 Monitoring and Recording

4.1 Complaints Recording

Number of complaints recorded by the licensee during the reporting period (as required by condition M2 of the licence)

Nil

Summary of complaints Summary of outcomes

4.2 Incident Recording

Number of incidents recorded by the licensee during the reporting period (as required by condition M3 of the licence)

12 (excluding fires)

Summary of incidents All incidents that occurred at Shoal Bay Waste Disposal Site during this reporting period were


minor incidents and did not pose any threat of environmental harm. Incidents included diesel spills, hydraulic oil spills, dangerous fauna present on site.

Summary of outcomes All incidents that occurred at Shoal Bay Waste Disposal Site during this reporting period were contained and managed on site.

4.3 Licence Non-compliance Recording

Number of non-compliances recorded by the licensee during the reporting period (as required by condition M4 of the licence)

Compliant = 89 Partially Compliant = 4 Non-Compliant = 1

Summary of licence non-compliance Currently the drainage from the green waste area is not managed through the leachate management system.

Summary of outcomes

The development on the new Environmental Management Plan, CSM, ERA and WMP to be finalised prior to issue of the new EPL, will encompass new management strategies for the green waste area as well as improved leachate management strategies.


4.4 Waste Recording Summary

Method1 Description of waste / source Quantity Unit

(tonne, m3, L)

Inert Waste (Virgin excavated material; concrete and bricks)

Landfill Inert Waste- All waste types landfilled on Stage 2 other than Tyres

54,487.83 Tonnes

Total Quantity Received form Inert Sources 54,487.83 Tonnes

Municipal Waste

Domestic (households)

Landfill BERRY SPRINGS LANDFILL 1,903.46 Tonnes

Landfill CW KERBSIDE DARWIN - WASTE 13,251.99 Tonnes

Landfill CW MANUAL DARWIN (FLATS) - WASTE 4,298.74 Tonnes

Landfill CW PALMERSTON DOMESTIC - WASTE 7,793.69 Tonnes

Landfill CW RECYCLING TO LANDFILL 22.14 Tonnes

Landfill DARWIN COMMUNITIES - STAGE 2 0.33 Tonnes

Landfill DARWIN COMMUNITIES - STAGE 3 (E) 33.59 Tonnes

Landfill DUNDEE TRANSFER STATION 459.50 Tonnes

Landfill HOWARD SPRINGS LANDFILL 2,126.97 Tonnes

Landfill HUMPTY DOO LANDFILL 5,351.02 Tonnes

Landfill MAC TRANSFER STATION 10,223.92 Tonnes

Landfill PCC TRANSFER STATION 4,549.85 Tonnes

Landfill PCCU - SCRAP METAL REMOVAL 7.46 Tonnes

Landfill PCCU - STUART PARK - STAGE 3 18.30 Tonnes

Landfill PCCU MIXED LOADS 580.83 Tonnes

Landfill RECYCLABLES TO LANDFILL 1.64 Tonnes

Total Quantity Received from Municipal Waste Sources 50,623.43 Tonnes

Commercial & Industrial

Landfill Commercial and Industrial Waste 86,220.24 Tonnes

Total Quantity Received from Commercial & Industrial Sources

86,220.24 Tonnes

1 Refer to Appendix 1 and 2 for methods for calculating quantity of waste.


Construction & Demolition (Fittings, fixtures, cabinetry, steel framework, roofing material, furniture, construction materials)

Combined in Commercial Waste and Inert Waste totals above

Total Quantity Received from Construction & Demolition Sources

e-Waste

Managed by NTRS

Total Quantity Received from e-Waste Sources

White goods

Managed by NTRS

Total Quantity Received from White Goods Sources

4.5 Recycled waste

Material Quantity Unit (tonne, m3, L)

Name of handler of recycled waste and destination

Green Waste 36,599 m3 Territoria Civil

Scrap Metal 7.46 Tonnes NTRS

Light Steel 143.18 Tonnes NTRS

Cardboard 236.41 Tonnes NTRS

General Recyclable 745.31 Tonnes NTRS


Appendix 1: Methods for measuring quantities of waste

1. Landfills with weighbridges

If the landfill has a weighbridge installed, waste quantities in tonne must be derived from the computer system or weighbridge docket.

2. Landfills with staffed gate (vehicle count method)

• If the landfill does not have a weighbridge but is staffed at the gate, record the number of vehicles entering and transporting wastes from the premises on a daily basis.

• Record the vehicles according to their vehicle type (refer Section 2), waste stream and material composition code (refer Section 3).

• At the end of the day multiply the number of vehicles by the appropriate weight factor (refer Section 2) to determine the tonnage of waste received and transported that day. Successively add each days waste to obtain the annual tonnage of waste received and transported.

3. Landfills with no staff at the gate (vehicle survey method)

• If the landfill is not staffed at the gate, conduct a survey of vehicles entering and transporting waste from the landfill site.

• The survey is to be conducted for a week (7 days) every quarter.

• To conduct each survey:

a. count the number of vehicles entering and transporting waste from the premises everyday for a week.

b. Record the vehicles according to their vehicle type (refer Section 2), waste stream and material composition code (refer Section 3).

c. At the end of each week multiply the number of vehicles by the appropriate weight factor (refer Section 2) to determine the tonnage of waste received and transported that week.

d. Add all four weeks data together for each waste stream and multiply by 13 to estimate the annual amount of waste received and transported.

4. Landfills with a total capacity of


e. Using the following conversion factors (derived from Perry 1984, Chemical engineer's handbook, sixth edition) convert the void space used during the reporting year to tonnes:

Waste Stream Density

(tonnes/m3) Municipal Waste 0.13 Commercial and Industrial 0.2 Construction and Demolition 0.7

If void space information is not available, method 3 must be used

Section 2 Weight conversion factors

Where a facility does not have a weighbridge installed, or where the waste arrives at a facility via a small vehicle such as a Car or Ute, the weight conversion factors set out below should be used to record the amounts of waste that enter or leave a facility. Vehicle Description Weight Factor

Small Vehicle All Mixed Waste

Car/Station Wagon 0.06

Van/ute/trailer 0.30

Vehicle Description Weight Factor

Open Truck MSW and

C&I waste

C&D waste VENM

Single rear axle with two rear wheels or

four small rear wheels 0.62 0.98 2.47

Single rear axle with four normal size

wheels 1.16 2.76 5.58

Tandem rear axle (bogie drive) 3.74 7.14 10.97

Twin steer with twin rear axles 5.57 7.61 10.97

Tipping semi trailer 5.7 15.00 15.00

Description Weight Factor

Enclosed Truck and Compactor All Mixed Waste

Single steer with single rear axle 2.72

Single steer with tandem rear axle 6.38

Twin steer with tandem rear axle 7.96

Waste transfer truck 19.89


Section 3 Material Composition Codes

Aggregate, roadbase or ballast AGG Mixed waste MIX

Aluminium (non ferrous) AL Non-ferrous (metals not AL or FE)

NFE

Asbestos ASB Oil OIL

Ash ASH Paper of cardboard PAPER

Batteries BATT Plasterboard PB

Brick or concrete BC Pharmacy or clinical PHARM

Biosolids or manures BIO Plastic PL

Car bodies (ferrous) CAR Putrescibles PUT

Carpet CARP Residues or rejects RES

Ceramics, tiles, pottery CER Soil (not CONT or VENM) SOIL

Clean Fill CLEAN Textiles, rags TEXT

Comingled recyclables CORE Tyres TYRES

Contaminated soil CONT Vegetation or garden GREEN

Dredging spoil DSP Virgin excavated natural material

VENM

E-waste (computers, mobiles, printers etc)

EWAS Veterinary waste VET

Ferrous (iron or steel) FE Wood or timber WOOD

Glass GLASS Other (specify) OTH/…….

annual audit and compliance report licence ...toolbox talks that are completed on site to all...

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