Anne Arundel County Anne Arundel County COOP COOP Kick-OffKick-Off

Office of Emergency ManagementOffice of Emergency ManagementJim Weed, DirectorJim Weed, Director410.222.0600410.222.060010.3.200610.3.2006

COG/COOP Kick-OffCOG/COOP Kick-OffOctober 9, 2006October 9, 2006

Welcome and Introduction Welcome and Introduction Jim Weed Jim Weed

General Overview of AA County EM General Overview of AA County EM Jim WeedJim Weed

Imagine This: A Disaster ScenarioImagine This: A Disaster Scenario Antigone VickeryAntigone Vickery

Agency ResponsibilitiesAgency Responsibilities Chief O’ConnellChief O’Connell

COOP OverviewCOOP Overview Alfred CardonaAlfred Cardona

– EM Advisory CommitteeEM Advisory Committee

– COOP Train the Trainer: October 18-20COOP Train the Trainer: October 18-20

– Time-LineTime-Line

Exercise and TrainingExercise and Training Cathy WelkerCathy Welker

– Exercise & Training Integration Exercise & Training Integration

– Exercise Calendar Exercise Calendar

QuestionsQuestions

Goals of COOPGoals of COOP

I.I. Ensure continuous performance of essential Ensure continuous performance of essential functions and operations during an functions and operations during an emergencyemergency

II.II. Protect essential facilities, equipment, Protect essential facilities, equipment, records, and assetsrecords, and assets

III.III. Mitigate disruptions to operationsMitigate disruptions to operationsIV.IV. Minimize loss of life, injury and propertyMinimize loss of life, injury and propertyV.V. Achieve timely and orderly recovery from an Achieve timely and orderly recovery from an

emergency and resumption of full servicesemergency and resumption of full servicesVI.VI. Family PlanningFamily PlanningVII.VII. ReconstitutionReconstitution

COOP ConsiderationsCOOP Considerations

Alternative modes of operationsAlternative modes of operations Vital systems and equipmentVital systems and equipment Hardware and software requirementsHardware and software requirements Communications requirementsCommunications requirements Advance preparation of alternate facilityAdvance preparation of alternate facility Primary and alternate facility occupancy and Primary and alternate facility occupancy and

resumption of plansresumption of plans Internal reporting requirementsInternal reporting requirements Agreements with other agenciesAgreements with other agencies Goal of providing essential functions within 12 Goal of providing essential functions within 12

hours and sustain operation for 14 dayshours and sustain operation for 14 days

Department Department Responsibilities Responsibilities

Appoint a COOP coordinator or Point of Appoint a COOP coordinator or Point of Contact (POC)Contact (POC)

Develop a COOP Multi-Year Strategy and Develop a COOP Multi-Year Strategy and Program Management PlanProgram Management Plan

Develop, approve, and maintain COOP Develop, approve, and maintain COOP Plans for HQ and subordinate divisionsPlans for HQ and subordinate divisions

Coordination of intra-organization COOP Coordination of intra-organization COOP planning efforts planning efforts

Training of personnelTraining of personnel Participate in inter-organization COOP Participate in inter-organization COOP

exercisesexercises

COOP Program Phases:COOP Program Phases:

I.I. COOP Program InitiationCOOP Program Initiation

II.II. Identification of Functional Identification of Functional RequirementsRequirements

III.III. COOP Plan Design and DevelopmentCOOP Plan Design and Development

IV.IV. COOP Program ImplementationCOOP Program Implementation

V.V. COOP Training and COOP Plan Testing COOP Training and COOP Plan Testing and Exerciseand Exercise

VI.VI. COOP Plan Revision and Updating COOP Plan Revision and Updating

VII.VII. COOP Plan ExecutionCOOP Plan Execution

Phase I: Project Phase I: Project InitiationInitiation Appoint COOP Manager Appoint COOP Manager Organize COOP TeamOrganize COOP Team Define roles and responsibilitiesDefine roles and responsibilities COOP Plan executionCOOP Plan execution ID of ResourcesID of Resources Establish objectives, milestones, Establish objectives, milestones,

deliverables and timelinesdeliverables and timelines SOP for information gathering and SOP for information gathering and

decision making decision making

Phase II: ID Functional Phase II: ID Functional RequirementsRequirements

Assessment of the essential Assessment of the essential functionsfunctions

Potential threats to the Critical Potential threats to the Critical Processes and Resources that Processes and Resources that support those functionssupport those functions

Phase III:Phase III:Plan Design and Plan Design and DevelopmentDevelopment One plan with:One plan with:

– Essential Functions and Key Essential Functions and Key PersonnelPersonnel

– Vital RecordsVital Records– Systems, and EquipmentSystems, and Equipment– Alternate Work Sites and RelocationAlternate Work Sites and Relocation– Communications Or,Communications Or,

One for each Major DivisionOne for each Major Division

Phase IV Program ImplementationPhase IV Program Implementation Phase IV TestingPhase IV Testing Phase V Training and ExercisePhase V Training and Exercise Phase VI COOP Plan Revision and Phase VI COOP Plan Revision and

UpdatingUpdating Phase VII Plan ExecutionPhase VII Plan Execution

COOP Timeline for COOP Timeline for CompletionCompletionMonth 1 Month 1 SSurvey of agency COOP activities completed. urvey of agency COOP activities completed.

Identify COOP POC and team.Identify COOP POC and team.

Month 2Month 2 Essential functions identified and prioritized.Essential functions identified and prioritized.

Month 3Month 3 Key personnel identified; delegation of authority plans Key personnel identified; delegation of authority plans and orders and orders of succession devised. of succession devised.

Month 4Month 4 Vital records; critical systems and equipment; and Vital records; critical systems and equipment; and communications systems identified; protection and communications systems identified; protection and recovery programs recovery programs devised.devised.

Month 5Month 5 Alternate work sites identified and relocation plans Alternate work sites identified and relocation plans prepared.prepared.

Month 6Month 6 Initial drafts of COOP worksheets submitted to Initial drafts of COOP worksheets submitted to reviewing reviewing agency.agency.

Month 7Month 7 Review of draft plan and summary report by reviewing Review of draft plan and summary report by reviewing agency agency due.due.

Month 8Month 8 Training for essential personnel and initial plan for Training for essential personnel and initial plan for exercises exercises and drills completed.and drills completed.

Month 9Month 9 COOP plan revisions and final submission to reviewing COOP plan revisions and final submission to reviewing agency.agency.

Questions?Questions?

Alfred CardonaAlfred Cardona

410.222.0600410.222.0600

alfred.cardona@aacounty.orgalfred.cardona@aacounty.org