anne arundel county arundel office of …msa.maryland.gov/megafile/msa/stagsere/se1/se53/... ·...

A N N E A R U N D E L C O U N T Y

M A R Y L A N D

Anne Arundel County OFFICE OF CENTRAL SERVICES

Records Management Division

Schedule No.

C-695 Page No.

1 Of 10

R E C O R D S RETENTION A N D D I S P O S A L S C H E D U L E

A G E N C Y ANNE ARUNDEL COUNTY D I V I S I O N POLICE DEPi:. litem No. Description Retention

POLICE REPORTS Incident and Accident Reports including supplemental reports by case number. Reports document Incidents initiated by citizen or officer complaints, incidents or accidents.

GRAND JURY FILE

Reports, statements, other documents submitted to State's Attorney for indictment.

PHOTOGRAPHIC NEGATIVES Negatives of photos taken as evidence by department officers or technicians. STATE CITATIONS AND TICKET BOOK LOGS Copies of State of Maryland Uniform Citations and records of Ticket Books logged out to officers. PR-15 and PR-15 LOGS Copies of form PR-15 issued during arrest for PWI or PUI including temporary drivers license, logs of citations issued to officers. CRIMINAL/CIVIL CITATION

State of Maryland Uniform Criminal/Civil Citation issued in lieu of physical arrest and logs of citations issued to officers.

Retain originals for 3 years. Then microfilm or capture electronic image and destroy originals. Retain microfilm of electronic image for 50 years, then destroy. Retain originals for 3 years. Then microfilm or capture electronic image and destroy originals. Retain microfilm of electronic image for 50 years, then destroy. Retain for 50 years, then destroy.

Retain until State ordered purge (approx 5 years), then destroy

Retain until State ordered purge, then destroy.

Retain 3 years, then destroy.

Schedule Approved by Records Management Officer

Schedule Approved by Chief Administrative Officer

Signature

Schedule Approved by Agency, or Division Representative,

Date

Schedule Approved by State Archvist

Signature

F O R M - R M - 1 A

R E V . 2 / 7 S

RECORDS RETENTION AND DISPOSAL SCHEDULE ( C O N T I N U A T I O N S H E E T )

S C H E D U L E

N O . C-695 P A G E

N O . 2 of 10 Item

Description Retention

7.

9.

10.

11.

12.

13.

NON-MOVING CITATION FILE AND LOG

Summons issued for illegal parking within AA County and logs of citations issued to officers.

CASH RECEIPT REPORTS

Reports of cash receipts for police reports provided to the public and from payment of non-moving violations.

PIR DAILY PRINTOUT SHEETS

Daily printout of calls for service from CAD (Computer Aided Dispatch) Computer.

MONTHLY STATISTICS

Monthly statistical reports used for UCR (Uniform Crime Reports) and departmental activity reporting.

CRIMINAL HISTORY RECORD INFORMATION

Microfilm Files for all persons arrested prior to 1984. Since 1984, CHRI is maintained on computerized files. Records of arrest and disposition.

DETECTIVE INVESTIGATION FILESr—- - — - ~ "

Original notes, copies of statements, rights forms and other documents pertinent to an investigation.

CAREER CRIMINAL FILES

Copies of arrest warrants, investigative reports, lists of career criminals, criminal histories, alias and nickname files, extradition files, intelligence files, statistical files.

7. Retain 6 months if paid, 3 years if uncollected, then destroy.

8. Retain 3 years, then destroy.


10.Retain 2 years, then destroy.

11.Retain individual CHRI for 80 years from Date of Birth or until proof of subject's death.

12-Retain "originals 5 years or until appeal process exhaus-| ted,-then microfilm or capture electronic image and destroy originals. Retain microfilm or electronic image 50 years, then destroy.

13.Retain originals 5 years then microfilm or microimage and destroy originals. Retain microfilm or microimage 50 years, then destroy

SUPERSEDES SCHEDULE C-618

F O R M - R M - 1 A

R E V . 2 / 7 5


S C H E D U L E

N O . C-695 P A G E N O . 3 of 10

Item No. Description Retention

14.

15.

16.

17.

18,

19,

20,

RECEIPT COPIES OF PAWN TRANSACTIONS

Copies of receipts for pawned items forwarded from pawnshops as required by law.

NARCOTICS MUG SHOT FILES

Positives, negatives of mug shots for all arrests.

NARCOTICS LEDGERS

Narcotics cases including suspect information.

CONFIDENTIAL INFORMANT FILE

Photos, name, address, criminal history, expenditure information, receipts, contact sheets.

NARCOTIC EXPENSE STATEMENTS

Records of CDS purxhases^ZLnf ormant—payments and - ~ investigative expenses.

PRINTED TRAINING MANUALS

Manuals and handouts used in the development and delivery of police training.

LESSON PLANS

Detailed lesson plans of Police Academy courses.

14. Retain originals for 5 years, then microfilm or microimage and destroy originals. Retain microfilmj or microimage for 50 years,| then destroy.

15. Retain for 50 years, then destroy.

16. Retain originals for 3 years. Microfilm or capture electronic image and destroy originals. Retain microfilm or electronic image for 50 years, then destroy.

17. Retain for 50 years, then destroy.

18. Retain originals for 3 years^ Microfilm or

- cap-t-ufe" electronic image and destroy originals. Retain microfilm or electronic image for 50 years, then destroy.

19. Retain 1 copy of each for 30 years, then destroy.

20."Retain originals for 2 '.year's,' then microfilm or microimage and destroy originals. Retain \film or

\ image for 30 years,1 then destroy.


F O R M * R M - 1 A

R E V . 2 A 7 5


S C H E D U L E

N O . C-695 P A G E

N O . 4 of 10 Item No. Description Retention

21.

22.

23.

24.

25.

26.

27,

28.

29.

RECRUIT CLASS RECORDS

Records of recruit classes.

INSERVICE TRAINING RECORDS

Records of inservice training of sworn personnel,

DEPARTMENTAL PERSONNEL FILES

Local, departmental records of employees of the police department.

APPLICANT BACKGROUND FILED

Files on applicants processed but not hired.

OVERTIME SLIPS

Record of overtime worked.

ABSENTEE RECORD CARDS

Recorded absence records.

CAD BACKUP TAPES

Backup tapes of calls for service from Computed Aided Dispatch (CAD) Computer.

COPIES OF PHONE BILLS

Local and long distance telephone bills and detail.

COMPUTER SYSTEM UPDATES

Update tapes for computer systems.

21. Retain originals for 2 years, then microfilm or microimage and destroy originals. Retain film or image for 30 years, then destroy.

22. Retain originals 3 years after termination then microfilm or microimage and| destroy original. Retain film or image 50 years, then destroy.

23. Retain originals 3 years after termination then microfilm or microimage and| destroy original. Retain film or image 50 years, then destroy.


25. Retain 1 year, then destroy.

26. Retain 1 year, then destroy.



29. Retain 3 generations of up dates, (including most

* recent update), thereafter destroy.


F O R M - R M - 1 A

R E V . ' 2 / 7 S


S C H E D U L E

N O . C-695 P A G E N O . 5 of 10


30.

31.

32,

33.

34,

35,

36,

37

COMMUNICATIONS AUDIO TAPES

Tapes of conversations with call takers and dispatchers police communications.

LINE UP SHEETS

Shift log of officers present with assignments and those not present with reasons for absence.

BUDGET FILES

Records of budgets submitted and approved and monthly expenditure reports.

EQUIPMENT SERVICE LOGS

Logs of equipment and communication line problems and significant CAD events.

ACCOUNTABILITY SHEETS

Records of personal accountability for department equipment.

DRUG LAB STATISTICS r^- -. — - ~ "

Compilations of statistics on CDS seizures, chemical analyses and related laboratory activities.

DRUG LOGS

Log books recording receipt and release or destruction of CDS.

LABORATORY ANALYSIS FORMS

5 part form submitted with suspected CDS for anaylsis including chain of custody and results of analysis.

30. Retain 2 months, then reuse.




34. Retain until item is returned, destroyed, or otherwise out of service, then destroy.

35-ReJLaiif'iO years, then destroy.

36. Retain 30 years, (micro as necessary and destroy originals), then destroy.

37. Retain originals for 3 yrs Then microfilm or capture electronic image and destroy originals. Retain microfilm or electronic image for 50 years, then destroy.

ps - o«


F O R M - - R M - 1 A

R E V . 2 / 7 S


S C H E D U L E

N O . C-695 P A C E ^

N 0 . 6 yf 10 Item No. Description Retention

38. CHEMISTS NOTES

Notes and observations of chemist made during analysis of suspected CDS.

38. Retain originals for 3 years. Then microfilm or capture electronic image and destroy originals. Retain microfilm or electronic image for 50 years, then destroy.

39. VEHICLE FILES (Departmental)

Vehicle Accident reports (county long form), information pertaining to confiscated vehicles, list of departmental vehicles.


40. PROJECT FILES

Accreditation and Grant application files.

40. Retain Accreditation Files 5 years and Grant files 3 years, then destroy.

41. MANAGEMENT PLANNING BUDGET FILES 41. Retain purchase orders 3

Purchase order copies, departments approval budget, department budget requests.

years, then destroy. Retain department budget requests and approved budget 2 years, then destroy.

- 42. CASH RECEIPTS

Receipts and backup information for restitution, vehicle proceeds, county forfeitures and seizures, deposits made to general fund, sub item budget reimbursements.

42. Retain 3 years, then - des-tifo"y

43. ACTIVITY LOGS

Logs Recording Day-to-Day Operational Activities of Units.


44. WRITTEN DIRECTIVES AND ACCOUNTABILITY SHEETS

General Orders, Special Orders, Memoranda, and associated accountability sheets.

44. Retain permanently, periodically transfer to State

• Archives.

45. CORRESPONDENCE

General correspondence, both interoffice and letterhead.

4*5. Retain,4 years, then 1 destroy.

P S - 942


F O R M * R M - 1 A

R E V . 2 / 7 5


S C H E D U L E

N O. C-695 P A G E

N O . of 10


46.

47,

48.

49.

50.

/ 51.

52.

53,

RADAR CALIBRATION CERTIFICATES

Copies of calibration certificates.

CROSSING GUARD FILES

Personnel and payroll records for all present and former crossing guards.

ABONDONED AUTO FILE

Documentation of disposal of abandoned autos.

RECORDS OF INSPECTIONS

Records of routine inspections of facilities and equipment.

CELL BLOCK LOG

Log of prisoners incarcerated and released.

PRISONER INITIAL ENTRY CARD

Card completed by transporting officers when prisoner taken to district station.

JUVENILE ARREST/DETENTION LOG

Log of juvenile arrest and detention activities through release of individual.

DETAINER

Notice of warrant for prisoner by another jurisdiction.

6. Retain original 3 years, micro and destroy original Retain micro for 10 years, then destroy.

47. Retain originals for- 3 years. Then microfilm or capture electronic image and destroy originals. Retain microfilm or elec- . tronic image for 50 years, then destroy.






[53. Retain until 3 years after release of prisoner ^or transfer , then destroy.

P S - 042


F O R M - R M - I A

R E V . 2 7 7 S


S C H E D U L E

N 0- C-695 P A G E N O . 8 of 10


54.

55.

56.

57,

58.

59.

60.

61

PERSONAL PROPERTY INVENTORY

List of items taken from prisoner upon arrest.

PURCHASE ORDERS

Purchase orders for services, supplies, and equipment. ,

PETTY CASH TRANSACTION RECORDS

Records of petty cash (under $25.) purchases.

FLSA SHEETS

Weekly hours time records of employees covered by FLSA regulations.

MSA TIME SHEETS

Time records for employees.

INTEROFFICE CORRESPONDENCE

General correspondence keg4-_in personal and_ — " department files.

MUG SHOTS

Mug shots are kept for all persons arrested by the department. Applicant mug shots are also kept in a separate file.

FINGERPRINT/PALMPRINT RECORDS

All persons arrested by the Department for misdemeanors and felonies have their fingerprint impressions recorded. Certain persons also have their palmprint impressions recorded.

54. Retain until property returned to prisoner (or transfer "of prisoner to another agency) then destroy.

55. Retain 3 years, tnen destroy.


57. Retain 4 years or until replaced by new payroll system, then destroy.

58. Retain 1 year, then' destroy.


60. Retain until subject 80 yrs of age or proof of death, then destroy.

61. Retain until subject 80 yrs of age or proof of death, then destroy.

SUPERSEDES SCHEDULE C"618

F O R M - R M - 1 A

R E V , 2 / 7 5


S C H E D U L E N O. C-695

N O . 9 of 10 Item No. Description Retention

62. PAT CARD FILE

Each person arrested by the Department has a PAT Card completed. This is a 4x6 card with the fingerprint impressions taken of the right hand and containing certain identifying data, such as Henry classifications, local, state, and FBI numbers and SS numbers on the reverse side is a brief description of the charge. Applicants also have a PAT Card in the file.

63. CASE FILE WITH NOTES AND CHAIN OF CUSTODY FORMS

Each case processed by crime scene technicians is documented with a case file. This file contains original and subsequent notes, a report, chain of custody forms, and other relevant information.

64.| LATENT PRINTS

When latenet prints are recovered at crime scenes, they are filed until suspects are identified. On identification, they are retained if evidence, or destroyed if appropriate (Victim's prints, etc.).

65. PHOTO LOG

Each .time a pprsnn is phSTngraphpd in-the l-teparfrnent, his name and local identification number is entered onto the Photo Log. On completion of each page of the log, it is sent to the Unit as a cross reference to locate mug shots if they are missing

66. DAILY ARREST REPORT

The Daily Arrest Report is used to verify that the required booking data is received by the Booking supervisor. The data is checked off and then processed .

67.| OFFICER'S UNIFORM/EQUIPMENT FILES

Records the equipment issued to the officer along with the serial numbers of the equipment and records of the uniforms issued to the officer.

62. Retain until subject 80 years of age or proof of death, then destroy.

63. Retain accident processing 3 years, retain misdemeanors w/arrests 10 years, and felonies 50 years, then| destroy.

64. Retain misdemeanors w/out arrests 2 years. Retain misdemeanors w/arrests 10 years, and retain felonies 50 years, then destroy.



67. Retain for 2 years after officer resigns or retires then destroy.

SUPERSEDED SCHEDULE C-618

F O R M * R M - 1 A

R E V . 2 / 7 5


S C H E D U L E

NO-C-695 P A G E

N O . 10 Of 10 Item No. Description Retention

68.

69.

70.

71,

RECOVERED PROPERTY SUPPLEMENT

8i" x 11' Form used for continuations of Recovered Property Form, used to list recovered property and evidence.

REVISED RECOVERED PROPERTY FORM

8i" x 11" paper used for recovered property and evidence.

RECOVERED PROPERTY FORMS

5" x 8" Cards used tor evidence avid recovered property.

COMMUNITY ORIENTED POLICING ACTIVITY LOGS •

Logs of activities, contacts and intelligence information compiled by P.A.C.T. Officers.



J70.. Retain originals for 3 years. Then microfilm or capture electronic image and destroy originals. Retain microfilm or electronic image for 50 years, then destroy.

71. Retain" 2 years, then -desir-oy'f


! r J S T R U C T t QMS - - T Y P E OR P H I N T A DEPARTMENT OF GENERAL S E R V I C E S RECORDS MANAGEMENT D I V I S I O N

7 2 7 5 WATERLOO ROAD P . O . BOX 2 7 5

J E S S U P , MARYLAND 2 0 7 9 4

A G E N C Y R E C O R D S I N V E N T O R Y SEPARATE FORM FOR EACH NEW OR R E V I S E S RECORD S E R I E S . FORWARD WITH R E C O R D S R E T E N T I O N S C H E D U L E ( D C S 5 8 0 - 1 J

DEPARTMENT OF GENERAL S E R V I C E S RECORDS MANAGEMENT D I V I S I O N



A G E N C Y R E C O R D S I N V E N T O R Y SEPARATE FORM FOR EACH NEW OR R E V I S E S RECORD S E R I E S . FORWARD WITH R E C O R D S R E T E N T I O N S C H E D U L E ( D C S 5 8 0 - 1 J



J E S S U P , MARYLAND 2 0 7 9 4 PACE 1 OF ? !

1 . DEPARTMENT/AGENCY

ISFE ARUNDEL COUNTY 2 . D I V I S I O N

POLICE DEPARTMENT 3. UNIT

RECORDS D E F I N I T I O N - R E C O R D S E R I E S a a n o u F o r M C L A T B D W C Q R O S H O R > » A U . Y - r i u r n A N D U K D A S A U H I T n i l

w r a i a w a e A S WEI-L . A S W « T « W T ) O W W O D i B P O g i T t e w p t i w ^ o a p ; ^ •

R E C O R D S E R I E S T I T L E

POLICE REPORTS E A R L I E S T Y E A R / L A T E S T Y E A R

1969 T O 1991

« R E C O R D S E R I E S D E S C R I P T I O N { B w 1 r * M - ' r D " C B I K T H E T Y W OF* 1 N F O R M A T 1 O N jDOCUMENTSyFORWS R W M D

• I N T H E S E R I E S . I N C L U D E T U B P U H P O S t O R M H C T I O N O f T H E l l f r l E S

INCIDENT AND ACCIDENT REPORTS INCLUDING SUPPLEMENTAL REPORTS BY CASE NUMBER. REPORTS DOCUMENT INCIDENTS INITIATED BY CITIZEN OR OFFICER COMPLAINTS, INCIDENTS, OR ACCIDENTS.

7 . R E C O R D S E R I E S F O R M A T ( S ]

ISC L E T T E R SIZEX59 M I C R O F I L M -

3 L E G A L S I : T E a C O M P U T E R T A P E

3 B O U N D B O O K Q F L O P P Y D I S K

^ ^ T O I O T A P E 0 V I D E O T A P E

a O T H E R ( S P E C I F Y )

8 . K L L U K U S E R I E S . SEQUENCE

• ALPHABETICAL

}QP NUMERICAL

• CHRONOLOGICAL

• GEOGRAPHICAL

D O T H E R [ S P E C I F Y )

9 . V O L U M E

XH F I L E D R A W E R ( S )

0 M I C R O F I L M R E E L ( S )

60 0 C O M P U T E R T A P E ( S J N U M B E R 0 O T H E R ( S P E C I F Y )

I 0 . A N N U A L A C C U M U L A T I O N

XB F I L E D R A W E R ( S )

,- D M I C R O F I L M R E E L ( S )

_ suUhgft O C O M P U T E R T A P E ( S )

• c y r v c p i g p c T i r y ]

1 1 . F I L E I S " U S E D

XI3 D A I L Y a WEEKLY CI MONTHLY

I Z _ . F I L E — B E C O M E S I N A C T I V E - - A F T E R

3 to 5 O M C N T H ( S ) "XB Y E A R ( S )

1 3 . C U R R E N T L O C A T I O N ( S ) ( BLDG . . FLOOR . ROOM ) POLICE HEADQUARTERS, MILLERSVILLE CENTRAL RECORDS

1 4 . I S R E C O R D S E R I E S D U P L I C A T E D E L S E W 7 H E R E T

t t F " T C S , S F E C 1 F Y / . O B f C Y O R O F C I C E ] Q Y E S XX3 N O

I S . A C C E S S R E S T R I C T I O N S XXI Y E S O N O

( i f Y E S , C I T S L A w { S } A R E O U L A T 1 O N I 8 I

CODE OF MARYLAND 10-611 THRU 10-628 I S AN INDEX SYSTEM U S E D ? ( I F Y C S . U 9 > U t l N

B R I E F L Y A N D D E S C R I B E A N T H A R D W A R E / S O F T W A R E )

XtX Y E S n NO

INDEX BY NAME.AND"LOCATION ON IBM MAINFRAME RECORDS MANAGEMENT SYSTEM.

1 6 . A U D I T REQUIREMENTS

_ a NONE XX3 S T A T E D F E D E R A L ° I N D E P E N D E N T

1 8 . R E C O M M E N D E D R E T E N T I O N

Retain originals for 3 years. Then microfilm or capture electronic image and destroy originals. Retain microfilm or electronic image for 50 years, then destroy.

NAME AND T I T L E O F P R E P A R E R

'•PETER D. CHRISTENSEN RECORDS MANAGER

2 0 • TELEPHONE NUMBER

(301) 222-8750 2 I . D A T E

7/29/91

D C S 3 3 0 - 4 ( R E V I S E D Z / 8 7 )

INSTRUCT t QMS - - T Y P E O R P R I N T A S E P A R A T E F O R M F O R E A C H N E W O R

R £ V I S C S R E C O R D S E R I E S . F O R W A R D

W I T H R E C O R D S R E T E N T I O N S C H E D U L E

( D O S 5 5 0 - 1 J

D E P A R T M E N T O F G E N E R A L S E R V I C E S

R E C O R D S M A N A G E M E N T D I V I S I O N

7 2 7 5 W A T E R L O O R O A D

P . O . B O X 2 7 5

J E S S U P , M A R Y L A N D 2 0 7 9 4

A G E N C Y R E C O R D S I N V E N T O R Y

P A C E 2 o r 71

J . .DEPARTMENT/AGENCY

fE ARUNDEL COUNTY 2 . D I V I S I O N

POLICE DEPARTMENT 1 . U N I T

RECORDS • E F J N I T I ON - RECORD S E R I E S - * < m O W ° r M U ™ R E C O R D S W W C A a V f l L I B A N D ' M n ' A l - A U N I T W R

4 . R E C O R D S E R I E S T I T L E

GRAND JURY FILE E A R L I E S T Y E A R / L A T E S T Y E A R

1973 T O 1991 R E C O R D S E R I E S D E S C R I P T I O N ( B R , K r t - T B M C R I M T H K T Y P K S O r I N F O H U A T I O N / D O C U N D I T 8 / F O R M S F O W D .

I N T H E S E R I E S . . I N C L U D E T H E P U R P O S E O H F U N C T I O N O F T H X SKFTtES)

REPORTS, STATEMENTS, OTHER DOCUMENTS SUBMITTED TO STATE'S ATTORNEY FOR INDICTMENT.

7 . R E C O R D S E R I E S F O R M A T ( S )

X 3 L E T T E R S I Z e X B M I C R O F I L M -

3 L E G A L S I Z E a C O M P U T E R T A P E

3 S O U N D B O O K G F L O P P Y D I S K

^ ^ J J D I O T A P E Q V I D E O T A P E

C I T H E R ( S P E C I F Y J

H L C U R U S E R I E S . S E Q U E N C E

• A L P H A B E T I C A L

XX N U M E R I C A L

• C H R O N O L O G I C A L

• G E O G R A P H I C A L

a O T H E R { S P E C I F Y ) -

1 1 F t L E ' I S USED

XH D A I L Y • W E E K L Y a M O N T H L Y

9 . V O L U M E

XB F I L E DRAWER!S) • MICROFILM R E E L ( S )

10 O COMPUTER T A P E ( S ) n u m b e r Q Q-pHER( S P E C I FY )


Xfi F I L E D R A W E R ) S ) -

^ • M I C R O F I L M R E E L ( S )

- NliUbgH D C O M P U T E R T A P E ( S )

O irrvrp( w r i F V )

1 2 . _ F I L E - B E C O M E S I N A C T I V E A F T E R

O M C N T H T S~) ' A Y E A R ( S ) NUMBER 1 _ ! !

1 3 . C U R R E N T L O C A T I O N ( S ) ( B L D G . , F L O O R , R O O M ]

POLICE HEADQUARTERS, MILLERSVILLE CENTRAL RECORDS

1 4 . I S RECORD S E R I E S DUPLICATED ELSEWHERE 7

t l F Y E S , S P E C I F Y /.aDi'CY O R O F F ! C E }

° Y E S M N O

1 3 . A C C E S S R E S T R I C T I O N S XX Y E S E N O

•i t r r e s , C I T S L A V ( I ) A R S Q U U A T X O N { s )

CODE OF MARYLAND 10-611 THRU 10-628

1 6 . A U D t T REQUIREMENTS

~ Q NONE XX STATE O FEDERAL ° INDEPENDENT

1 7 . I S A N I N D E X S Y S T E M U S E D T ( 1 f Y X S . C Y L A I N

B R I B 5 F L Y A N D D E S C R I B E * A M Y H A R D I A R C / B O P T V A R K ) 1 8 . R E C O M M E N D E D R E T E N T 1 O N

XH Y E S N O

INDEX BY NAME AND" LOCATION ON IBM MAINFRAME RECORDS MANAGEMENT SYSTEM.

Retain originals for 3 years. Then microfilm or capture electronic image and destroy originals. Retain microfilm or electronic imag| for 50 years, then destroy.

N A M E A N D T I T L E OF P R E P A R E R

• PETER D. CHRISTENSEN RECORDS MANAGER

2 0 . T E L E P H O N E N U M B E R

(301) 222-8750 2 I . DATE

7/29/91

D C S 5 5 0 - 4 [ R E V I S E D 2 / 8 7 )

I N S T R U C T I O N S - - T Y P E O R P R I N T A

S E P A R A T E F O R M " F O R E A C H N E W O R

R E V I S E D R E C O R D S E R I E S . F O R W A R D

WITH R E C O R D S R E T E N T I O N S C H E D U L E

( D C S 3 5 0 - 1 )



7 2 7 8 W A T E R L O O R O A D

P . O . B O X 2 7 5

J E S S U P , M A R Y L A N D 2 0 7 9 4


P A C E ^ O F 71

I . ^ D E P A R T M E N T / A G E N C Y

life ARUNDEL COUNTY 2 . D I V I S I O N


RECORDS D E F I N I T I O N - R E C O R D S E R I E S - * A W O L / ^ ° r R E C O R D S N O f W A U - V P I L E n A * D U I R ) AH A " U H I T F O R "

R K P - C R E N C K A * * E l _ I _ A S "IB. I I N T 1 O N A N D D I B P O S I T t O M P U R P O S E S

« . R E C O R D S E R I E S T I T L E . . . . . .

PHOTOGRAPHIC NEGATIVES 5 . E A R L I E S T Y E A R / L A T E S T Y E A R

1967 T O 1991 5 R E C O R D S E R I E S D E S C R I P T I O N f B R , l c r i - Y D M C R I K T H K TYPES OF* 1 N F O I B J A T I O N / D O C U W O I T 8 / r O R W r W J N D

• I N T H E S E R I E S . I N C L U D E T H E P U R P O S E O R r l l N C T I O N O F T H E S E R I E S )

NEGATIVES OF PHOTOS TAKEN AS EVIDENCE BY DEPARTMENT OFFICERS OR TECHNICIANS.


• L E T T E R S I Z E • M I C R O F I L M -

a L E G A L S I Z E 0 C O M P U T E R T A P E

O BOUND B O O K O F L O P P Y D I S K

^ ^ J D I O T A P E a V I D E O T A P E

M O T H E R ( S P E C 1 F Y ]

NEGATIVES

8 . R E C O R D S E R I E S . S E Q U E N C E

n A L P H A B E T I C A L

• N U M E R I C A L

XXJ C H R O N O L O G I C A L


• O T H E R ( S P E C I F Y )

9 . V O L U M E



5 • C O M P U T E R T A P E ( S )

N U M a e f t Q O X H E R ( S P E : c l r Y ]

1 0 . ANNUAL A C C U M U L A T I O N

LESS THEN • F I L E D R A W E R ( S )

^ • M I C R O F I L M R E E L ( S )

- L u U b g R D C O M P U T E R T A P E ( S ) . XH o T v r o i ^ n r c l

' , ' F I L E I S U S E D " "V -"" ' "rr~ 1 " ' " '"_

M D A I L Y Q W E E K L Y O M O N T H L Y

F I L E — B E C O M E S I N A C T I V E _ A F T E R " _

3 D M O N T H ( S ) 'XH Y E A H ( S ) H U T I B E R

1 3 . C U R R E N T L O C A T I O N ( S ) ( E L D C . , F L O O R , R O O M )


1 4 . I S R E C O R D S E R I E S D U P L I C A T E D E L S E W H E R E ?

t l F Y E S , S P E C I F Y A I 1 C N C Y O R O F F I C E )

a Y E S XXl N O

J I S . A C C E S S R E S T R I C T I O N S B X Y E S • N O

1 •( i r Y E S , C I T E L A - ( I ) * R K O U L A T I O N I S ]

1

I « . A U D I T R E Q U I R E M E N T S ;

- XX N O N E a S T A T E 0 F E D E R A L ° I N D E P E N D E N T

1 7 . I S A N I N D E X S Y S T E M U S E D 7 [ | r Y C S . U 7 L A I N

B R I E F L Y A K D O S S C R I B C ANY H A R D I A R E / S O F T W A R E )

Q Y E S XS N O


Retain for ;50 .years, then destroy.

N A M E A N D T I T L E O F P R E P A R E R

^ P . PETER D. CHRISTENSEN RECORDS MANAGER


(301) 222-8750 2 I . D A T E

7/29/91

D C S 3 3 0 - 4 ( R E V I S E D 2 / 8 7 )

1NSTRVCT1QMS - - T Y P E OR P R I N T A DEPARTMENT OF GENERAL S E R V I C E S RECORDS MANAGEMENT D I V I S I O N



A G E N C Y R E C O R D S I N V E N T O R Y SEPARATE FORM FOR EACH NET* OR R E V I S E D RECORD S E R I E S . FORWARD WITH RECORDS R E T E N T I O N S C H E D U L E ( D C S SSO - 1 )




A G E N C Y R E C O R D S I N V E N T O R Y SEPARATE FORM FOR EACH NET* OR R E V I S E D RECORD S E R I E S . FORWARD WITH RECORDS R E T E N T I O N S C H E D U L E ( D C S SSO - 1 )



J E S S U P , MARYLAND 2 0 7 9 4 PACE OF 71

! . ^ • C F A R T M E N T / AGENCY

IR'E ARUNDEL COUNTY 2 . D I V I S I O N


RECORDS D E F I N I T I O N - R E C O R D S E R I E S - * a , , O W " " " L A T K n » « H O f l N O R M A L L Y F I L M A N D U S E D A S A U N I T F O R ~

R E F E R g N C E AM WTgLX. A l l R E T E N T I O N A N D D I S F - O S I T I O N PlIUPQliril ;

RECORD S E R I E S T I T L E STATE CITATIONS AND TICKET BOOK LOGS

5 . E A R L I E S T Y E A R / L A T E S T Y E A R

1986 T O 1991

« RECORD S E R I E S D E S C R I P T I O N j • * * 1 • : , , 1 - T D f f C S I K T H E TYt»_f l O r I N F O R M A T I O N / D O C U M E N T S / F O R M S F O U N D

I N T H E S E R I E S . I N C L U D E T H E F U R F O S E O R F U N C T I O N O F T H E S E R I E S )

COPIES OF STATE OF MARYLAND UNIFORM CITATIONS ISSUED BY DEPARTMENT AND RECORDS OF TICKET B00KES LOGGED OUT TO OFFICERS.

7 . RECORD S E R I E S F O R M A T ( S ]

3 L E T T E R S I Z E O M I C R O F I L M -

3 LEGAL S I Z E CI COMPUTER T A P E

3 BCHJND BOOK CI F L O P P Y D I S K

^ ^ U D I O T A P E n V I D E O T A P E

XS O T H E R ( S P E C I F Y )

CITATION

RECORD S E R I E S . SEQUENCE


XX NUtMERl CAL

• CHRONOLOGICAL

D GEC-CHAPH1CAL

C3 OTHER ( S P E C I F Y )

9 . V O L U M E

a F I L E D R A W E R ( S )


200,000 • C O M P U T E R T A P E ( S )

N U M B - * ^ OTHER( S P E C I F Y )


• F I L E D R A W E R ( S )

50 000 D H I C R O F ' I I - M R E E L ( s ) _ N . U B G R 0 C O M P U T E R T A P E ( S )

- XXl OTV— P( Cl-g-r t —y )

I 1 F I L E I S U S E D —

X8 D A I L Y CI W E E K L Y • MONTHLY

F I L E B E C O M E S - I N A C T I V E A F T E R

3 X X M C N T H ( S ) a Y E A R ( S ]

1 3 . CURRENT L O C A T I O N { S ) ( B L D G . , F L O O R . R O O M )


1 4 . I S R E C O R D S E R I E S D U P L I C A T E D E L S E W H E R E T

t l F Y E S , S F E C t F Y / . O E K C T OR O F F I C E )

XX Y E S • N O DISTRICT COURT

1 3 . A C C E S S R E S T R I C T I O N S O Y E S }ff NO - ( l F Y E S , C I T E L A L ( l ) A R E Q U T _ A T I O N ( S )


_ Q NONE XX S T A T E CI FEDERAL ° INDEPENDENT

1 7 . I S AN INDEX SYSTEM U S E D ? ( I F Y E S . K > : r _ A I N

B R I E F L Y A N D D E S C R I B E A N Y H A R D W A R E / S O F T W A R E )

CI Y E S HX NO

1 8 . RECOMMENDED RETENT1 ON

Retain until State ordered purge (approx. 5 years) then destroy.


•PETER D. CHRISTENSEN RECORDS MANAGER

2 0 . T E L E P H O N E NUMBER

(301) 222-8750 2 1 D A T E

7/29/81

D C S 3 3 0 - 4 ( R E V L S E D 2 / 8 7 )

I N S T R U C T I O N S - - T Y P E OR P R I N T A DEPARTMENT OF GENERAL S E R V I C E S RECORDS MANAGEMENT D I V I S I O N

7 2 7 S WATERLOO ROAD P . O . BOX 2 7 3

J E S S U P , MARYLAND 2 0 7 9 *

A G E N C Y R E C O R D S I N V E N T O R Y S E P A R A T E FORM FOR EACH NET* OR R E V I S E S RECORD S E R I E S . FORWARD WITH R E C O R D S R E T E N T I O N S C H E D U L E ( D C S 3 8 0 - 1 )




A G E N C Y R E C O R D S I N V E N T O R Y S E P A R A T E FORM FOR EACH NET* OR R E V I S E S RECORD S E R I E S . FORWARD WITH R E C O R D S R E T E N T I O N S C H E D U L E ( D C S 3 8 0 - 1 )



J E S S U P , MARYLAND 2 0 7 9 * PACE 5 OF ^ 1

1 . ^ j B E P A R T V E N T / A C E N C T

tIRE ARUNDEL COUNTY 2 . D I V I S I O N


RECORDS D E F I N I T 1 O N - R E C O R D S E R I E S _ A a f r O U P O F R J C L A T K O R E C O R D S N O R M A L L Y P I U B A N D V i l D ' A I A ' U N I T F O R

R E F E R E N C E A S W g L L AW H f f T T N T I O N A N D D I S P O S I T I O N P U R P O S E S •

RECORD S E R I E S T I T L E DR-15 AND DR-15 LOGS

E A R L I E S T Y E A R / L A T E S T Y E A R

1990 T O 1991

« . RECORD S E R I E S D E S C R I P T I O N ( B R I E F L Y D I I C R I 1 I

I N T H E S E R I E S . T H E T T P K B Or I N P O R M A T I O N / D O C U M C H T S / F O R M S F O U N D .

I N C L U D E T H E P U R P O S E O R F U N C T I O N O F T H E I K P I B S )

COPIES OF FORM DR-15 ISSUED DURING ARREST-FOR DWI OR DUI INCLUDING TEMPORARY DRIVERS LICENSE.

7 . RECORD S E R I E S F O R M A T { S J

XX L E T T E R S I Z E • M I C R O F I L M -

3 LEGAL S I Z E n COMPUTER T A P E

a BOUND BOOK • F L O P P Y D I S K

(JJDIO T A P E D V I D E O T A P E

a O T H E R ( S P E C I F Y ]

8 . RECORD S E R I E S . SEQUENCE

• ALPHABETICAL

XX NUMERICAL

Q C H R O N O L O G I C A L

n G E O G R A P H I C A L

• O T H E R ( S P E C I F Y ]

1 1 . "F I LE " I S USED

XH D A I L Y E WEEKLY Q MONTHLY

9 . VOLUME

a F I L E DRAWER(S) O MICROFILM R E E L ( S ) • COMPUTER T A P E ( S )

H U M 8 C " X a O T H E R ( S P E C I F Y )

1 0 . ANNUAL ACCUMULATION

D F I L E DRAWER(S) • MICROFILM R E E L ( S )

- N u l l b g f t ' ° COMPUTER TAPE ( S ) a ( r p j g g l c ; p e r i r y |

- L 2 . F I L E - B E C O M E S I N A C T I V E AFTER

MUUBgR M O N T H ( S ] O Y E A R ( S )

1 3 . CURRENT L O C A T I O N ' S ) { B L D G . , F L O O R . ROOM ) POLICE HEADQUARTERS, MILLERSVILLE CENTRAL RECORDS

I X . I S RECORD S E R I E S DUPLICATED ELSEWHERE T t i F r e s , S P E C I F Y /.acKCY O R O F F I C E )

M Y E S a N O MOTOR VEHICLES

1 3 . A C C E S S K K ^ I R 1 C T I C M S O Y E S XX NO

-I I F Y E S , C I T S L A w | l ] & R S Q U L A T 1 O N ( S )

1 8 . AUDIT REQUIREMENTS

~ Q NONE S T A T E D FEDERAL O INDEPENDENT

1 7 . I S A N I N D E X S Y S T E M U S E D * ? ( I F Y E S . E X P L A I N

B R I E F L Y A N D D E S C R I B E A N Y H A R D W A R E , / S O F T W A R E )

a Y E S XH N O

1 8 . RECOMMENDED RETENTION

Retain until State ordered purge, then destroy.

L- NAME AND T I T L E OF P R E P A R E R


2 0 . TELEPHONE NUMBER

(301) 222-8750 2 1 . DATE

7/29/91

DCS 3 3 0 - 4 ( R E V I S E D 2 / 8 7 ]


S E P A R A T E F O R M F O R E A C H N E W O R



( D C S 5 8 0 - 1 )



7 2 7 S W A T E R L O O R O A D

P . O . B O X 2 7 5 J E S S U P , M A R Y L A N D 2 0 7 9 4

A G E N C Y R E C O R D S I N V E N T O R Y I N S T R U C T I O N S - - T Y P E O R P R I N T A




( D C S 5 8 0 - 1 )




P . O . B O X 2 7 5 J E S S U P , M A R Y L A N D 2 0 7 9 4 P A C E O F

I ^ ^ D C P A R T M E N T / A G E N C Y

RjE ARUNDEL COUNTY 2 . D I V I S I O N

POLICE DEPARTMENT * . U N I T

RECORDS D E F I N I T I O N - R E C O R D S E R I E S - * a n O V * o r W M - A T K D W O T B D B N O R M A 1_1_Y F I L J C O A N D U K O A S A U N I T F O R

W - C H - N C - A S W E L L A - H C T C N T I O N A N O D I S P O S I T I O N P U R F O B E g


CRIMINAL/CIVIL CITATION E A R L I E S T Y E A R / L A T E S T Y E A R

1988 T O 1991

« . R E C O R D S E R I E S D E S C R I P T I O N J B R ' : ™ , 1 - T O M C R I M T H E T Y P E S o r I N F O R M A T I O N / D O C U M E N T S / F O R M S F O U N D

I N THE S E R I E S . I N C L U D E T H E F U R F O S E O R F U N C T I O N O F T H E S E R I E S )

CITATION ISSUED IN LIEU OF PHYSICAL ARREST

7 . R E C O R D S E R I E S F O R M A T { S )

O L E T T E R S I Z E O M I C R O F I L M -

0 L E G A L S I Z E O C O M P U T E R T A P E

• B O U N D B O O K E F L O P P Y D I S K

| J J D I O T A P E O V I D E O T A P E

X 3 O T H E R ( S P E C I F Y )

CITATION


a A L P H A B E T I C A L

X H N U M E R I C A L


0 G E O G R A P H I C A L

O O T H E R ( S P E C I F Y )

9 . V O L U M E

Q F I L E D R A W E R ( S )

Q M I C R O F I L M R E E L ( S )

1 • C O M P U T E R T A P E ( S ) N U M B C * * O T H E R ( S P E C I F Y )

FOLDER •

1 1 . " F I L E I S U S E D .

M D A I L Y a WEEKLY O M O N T H L Y


0 F I L E D R A W E R ( S )

100 ° M I C R O F I L M R E E L ( S )

SOU-MIR D C O M P U T E R T A P E ( S )

• • n r K P H j g f—c I F Y I

F I L E B E C O M E S _ 1 N A C T X V E - A F T E R

0 M O N T H ( S ) a Y E A R ( S )

t 3 . CURRENT L O C A T I O N ( S ) ( B L D G . , F L O O R , R O O M )

POLICE HEADQUARTERS, MILLERSVILLE 1 4 . I S R E C O R D S E R I E S D U P L I C A T E D E L S E W H E R E T

fclF Y E S , S F E C I F Y A O E K C Y O R O F F I C E )

M Y E S a N O DISTRICT COURT

I S . A C C E S S R E S T R I C T I O N S • Y E S XS N O

( I F Y E S , C I T E L A w ( s ) * R I O U L A T I O N ( S )

1 6 . A U D I T R E Q U I R E M E N T S

~ C3 N O N E S T A T E • F E D E R A L ° I N D E P E N D E N T

1 7 . I S A N I N D E X S Y S T E M U S E D T ( ) F Y I S . U 7 L A 1 N


° Y E S > K N O



P N A M E A N D T I T L E O F P R E P A R E R



(301) 222-8750 2 I . D A T E

D C S 5 5 0 - 4 ( R E V I S E D 2 / 8 7 }

1 N S T R - O C T 1 G I N S - - T Y P E OR PR 1 N T A DEPARTMENT OF GENERAL S E R V I C E S RECORDS MANAGEMENT D I V I S I O N



A G E N C Y R E C O R D S I N V E N T O R Y SEPARATE FORM FOR EACH NEW OR R E V I S E D RECORD S E R I E S . FORWARD WITH R E C O R D S R E T E N T I O N S C H E D U L E ( D C S S B O - I )




A G E N C Y R E C O R D S I N V E N T O R Y SEPARATE FORM FOR EACH NEW OR R E V I S E D RECORD S E R I E S . FORWARD WITH R E C O R D S R E T E N T I O N S C H E D U L E ( D C S S B O - I )



J E S S U P , MARYLAND 2 0 7 9 * PAGE 1 OF 71

I . M-yARTWENT /AGENCY

WE ARUNDEL COUNTY 2 . D I V I S I O N

POLICE DEPARTMENT a . U N I T

RECORDS D E F I N I T I O N - R E C O R D S E R I E S - * a * O L n * ° ' ' F J t l ^ T K D RKCOHD8 N O R M A L L Y F I L M A N D U S E D A S A L T N I T F O R

HtFTHfJIC-C AW WgUL AM WgTTNT I O N A N D O U P O a t T I O H FUBMgga •

RECORD S E R I E S T I T L E

NONMOVING CITATION FILE AND LOG 5 . E A R L I E S T Y E A R / L A T E S T Y E A R "

1989 T O 1991 6 RECORD S E R I E S D E S C R I P T I O N ( B R 1 l e r , - ' r B M C R I K T H E T Y P E S O F " I N F O F J I A T 1 O N / O O C U M e N T B / F O R O T P C - U N O ,

"IN THE S E R I E S . I N C L U O K T H E P U R P O S E O R F U N C T I O N O F T H E S E R I E S )

SUMMONS ISSUED FOR ILLEGAL PARKING WITHIN AA COUNTY. LOGS OF CITATIONS ISSUED TO OFFICERS.


a L E T T E R S I Z E E M I C R O F I L M -

• L E G A L S I Z E E3 C O M P U T E R T A P E

0 B O U N D B O O K U F L O P P Y D I S K

^ ^ U O I O T A P E • V I D E O T A P E

X(f O T H E R ( S P E C I F Y J

SUMMONS


0 A L P H A B E T I C A L




0 O T H E R ( S P E C I F Y ]

9 . V O L U M E

• F I L E D R A W E R ! S )

• M I C R O F I L M R E E L ( S )

2 • C O M P U T E R T A P E ( S ) N U M B E R ^ C T H E R ( S p E C 1 F Y )

BOXES I 0 . A N N U A L A C C U M U L A T I O N

• F I L E D R A W E R ! S )

^ 0 M I C R O F I L M R E E L { S )

— 1*1 <kj R £3 i\ ^ ^ I 1

BOX X K o r v r n f w n r Y ) 1 1 ' F.I L E I S U S E D ~__ j ^ - — _ • "_

XH D A I L Y 0 W E E K L Y • M O N T H L Y

F I L E — B E C O M E S 1 N A C T I V E _ A F T E R ~

6 XX M O N T H ! S 1 ' • Y E A R ( S ] MUtlBSH

1 3 . C U R R E N T L O C A T 1 O N ( S ] { B L D C . , F L O O R . R O O M )


1 4 . I S R E C O R D S E R I E S D U P L I C A T E D E L S E W H E R E 7

t l F Y E S , S P E C I F Y W E K C Y O R O F F I C E )

• Y E S ] f f N O

1 5 . A C C E S S R E S T R 1 C T I O N S a Y E S XX N O

• ( I F Y E S , C I T E L A w ( s ) ft RBOULAT 1 O N ( S ]

i - -i


_ HX N O N E D S T A T E • F E D E R A L ° I N D E P E N D E N T

1 7 . I S A N I N D E X S Y S T E M U S E D ? ( I R Y E S . E X P L A I N

B R I E F L Y A N D D E S C R I B E : A N Y H A R D W A R E / S O F T W A R E )

XH Y E S a N O IBM COMPATIBLE PC - DBASE IV•INDEX BY TICKET, TAG, LAST NAME

1 8 . R E C O M M E N D E D R E T E N T I O N '

I

Retain 6 months if paid, 3 years i'f uncollected, then destrpy. \

; ! j

j ^ A - N A M E A N D T I T L E O F P R E P A R E R

I^eP - PETER D. CHRISTENSEN S RECORDS MANAGER

2 0 . T E L E P H O N E I

(301) 222-5 -TUMBER

5750 2 I . D A T E

7/29/91

DCS S 3 0 - 4 ( R E V I S E D 2 / 8 7 )

I N S T R U C T I O N S - - T Y P E O R P R I N T A D E P A R T M E N T O F G E N E R A L S E R V I C E S


7 2 7 B W A T E R L O O R O A D

P . O . B O X 2 7 5

J E S S U P , M A R Y L A N D 2 0 7 9 4

A G E N C Y R E C O R D S I N V E N T O R Y S E P A R A T E F O R M F O R E A C H N E W O R


W I T H R E C O R D S R E T E N T I O N S C H E D O L - E

( D C S 3 5 0 - 1 )




P . O . B O X 2 7 5

J E S S U P , M A R Y L A N D 2 0 7 9 4



W I T H R E C O R D S R E T E N T I O N S C H E D O L - E

( D C S 3 5 0 - 1 )




P . O . B O X 2 7 5

J E S S U P , M A R Y L A N D 2 0 7 9 4 P A G E _8 O F 7 1

I . ^ • ^ A R T M E N T / A G E N C Y

iMz ARUNDEL COUNTY 2 . D I V I S I O N

POLICE DEPARTMENT S . U N I T

RECORDS Q E F I N I T I O N - R E C O R D S E R I E S - * 0 , r " • - * T B D M W , , D - » N O f t M A I - _ . Y F l U t D A N D U K O AW A ' l m i T re*-; ~ " ~

I I K F C R S N C C A * W E L L A * R E T E N T I O N A N D D I S P O S I T I O N PUKK)ge9

4 . R E C O R D S E R I E S - T I T L E - -

CASH RECEIPT REPORTS B . E A R L I E S T Y E A R / L A T E S T Y E A R

1989 T O 1-991 « . R E C O R D S E R I E S D E S C R I P T I O N ( " * ' K r U T B " c * » " T H E T Y P E S O - I N M « M T I O N / D O C U M E N T S / F O R M S F O U N D

I K T H E S E R I E S . I N C L U D E T H E P U R P O S E O R F U N C T I O N O F T H E t . n t S ]

REPORTS OF CASH RECEIPTS FOR REPORTS PROVIDED TO PUBLIC AND RECEIPTS' FROM PAYMENT OF NONMOVING CITATIONS.

7 . RECORD S E R I E S FORMAT( S ]

XB L E T T E R S I Z E Q M I C R O F I L M -

• LEGAL S I Z E O COMPUTER T A P E

a BOUND BOOK O F L O P P Y D I S K

^ I J O I O T A P E D V I D E O T A P E



CI ALPHABETICAL

CI NUMERICAL '

XBC CHRONOLOGICAL

CI GEOGRAPHICAL

0_OTHER(SPECI FYJ

1 1 . F I L E I S USED '—'

D A I L Y CI WEEKLY D M O N T H L Y

1 3 . CURRENT L O C A T I O N ( S ) ( B L D G . . F L O O R , R O O M J

POLICE HEADQUARTERS, MILLERSVILLE

VOLUME

FOLDER

• F I L E DRAWER(S ) O M I C R O F I L M R E E L ( S )

. O COMPUTER T A P E ( S ) -3P OTHER ( S P E C I FY )

I 0 . ANNUAL ACCUMULAT1ON

O F I L E DRAWER(S) Ct M I C R O F I L M REEL ( S ).

- nuUbi-R ° COMPUTER TAPE ( S ) IMAGES X-JC (Try-Tp( c p c r -1 —Y ;

+ S r ' - F I L £ BECOMES_ INACTJ VE- AFTER

1 D MCNTH(S) ' XX YEAR( S ]

1 4 . I S RECORD S E R I E S DUPLICATED ELSEWHERE T

frlF YES, S F E C 1 F Y AOENCY OF OFFICE) XH Y E S a N O FINANCE DEPT.

1 3 . A C C E S S R E S T R I C T I O N S D Y E S XH NO ( I F Y E S , C I T E u » ( s } a R E Q U L A T I O N ( s }


- • NONE CI STATE • FEDERAL }ff INDEPENDENT

J 7 . I S AN INDEX SYSTEM U S E D ? ( | p Y X S . E J 7 L A I N


O Y E S XX NO



• NAME AND T I T L E OF P R E P A R E R 2 0 . TELEPHONE NUMBER 2 I . DATE • •PETER D. CHRISTENSEN (301) 222-8750 7/29/91 RECORDS MANAGER 7/29/91

DCS 3 3 0 - 4 ( R E V L S E D 2 / 8 7 ]

1 MSTRVCT IQMS • - T Y P E O R P R I N T A

S E P A R A T E FORM F O R E A C H NEW OR

R E V I S E S RECORD S E R I E S . FORWARD WITH R E C O R D S R E T E N T I O N S C H E D U L E ( D C S S 8 0 - 1 J

— — — — — - ——

1 MSTRVCT IQMS • - T Y P E O R P R I N T A

S E P A R A T E FORM F O R E A C H NEW OR

R E V I S E S RECORD S E R I E S . FORWARD WITH R E C O R D S R E T E N T I O N S C H E D U L E ( D C S S 8 0 - 1 J



7 2 7 8 WATERLOO ROAD P . O . BOX 2 7 S



PAGE 9 OF 71

I . ^ • t F A R T M E N T / A G E N C Y

iMz ARUNDEL COUNTY 2 . D I V I S I O N


RECORDS D E F I N I T I O N - R E C O R D S E R I E S - * A " O U * ' ° r « l - A T E O R E C O R D S N O R M A U . V F I L f D A N D U l n A S A " U H 1 T F O R — " '

R E F E R E N C E A S I F U . A S H t T l N T t O K A M D D I S P O S I T I O N P U f t m 9 E ! l

4 . - R E C O R D S E R I E S T I T L E

PIR DAILY PRINTOUT SHEETS 8 . E A R L I E S T Y E A R / L A T E S T Y E A R

1989 T O 1991 « RECORD S E R I E S D E S C R I P T I O N { B W 1 , C R , - T O E S C R I W E T H E T Y P E S O F * t l i F O R M A T 1 O N / D O C U M C M T 8 y F O R M S F O U N D

I N THE S E R I E S . I N C L U D E T H K P U R P O S E O R F U N C T I O N O R T H « S E R I E S )

DAILY PRINTOUT OF CALLS FOR SERVICE FROM_CAD (COMPUTER AIDED DISPATCH) COMPUTER.

7 . R E C O R D S E R I E S F O R M A T ( S J


a LEGAL S I Z E Q C O M P U T E R T A P E

3 B O U N D B O O K O F L O P P Y D I S K

^ ^ J U D I O T A P E D V I D E O T A P E

XS? O T H E R ( S P E C I F Y )

11 X 14


O A L P H A B E T I C A L

Q N U M E R I C A L

X-X C H R O N O L O G I C A L


0 O T H E R ( S P E C I F Y ) - -- -

9 . V O L U M E


O M I C R O F I L M R E E L ( S ) 20 D C O M P U T E R T A P E ' S )

N U M B E R ^ , OTHER( S P E C I FY ) BINDERS •

1 0 . A N N U A L ACCUMULAT 1 O N

O F I L E D R A W E R ( S )

22 D M I C R O F I L M R E E L ( S )

- NbUbiTO a C O M P U T E R T A P E ( S )

BINDERS X H m W r B ( - - P c r , - y (

1 1 • F I L E " I S U S E D — . " . " L"l ^ ~ _ ' ' 1 X S D A I L Y • W E E K L Y • M O N T H L Y

4-2-r_ F I L E - B E C O M E S I N A C T I V E AFTER " "" _ 3 } t t M C N T H f S l ' D Y E A R ( S )

NUMBER

1 3 . C U R R E N T L O C A T I O N ( S ) ( E L D G . , F L O O R . R O O M )


1 4 . I S R E C O R D S E R I E S DUPLICATED ELSEWHERE T t l F Y E S , S P E C I F Y A G E N C Y O R O F F I C E )

• Y E S yea N O

I S . A C C E S S R E S T R I C T I O N S • Y E S N O

- { I F T E S , C I T E L A l ( l ) ft R S O U U T I O N I S )


~ Xfi NONE S T A T E D F E D E R A L A I N D E P E N D E N T

17 . I S A N I N D E X S Y S T E M U S E D ? ( | r Y X 3 , E J ^ U I N


a Y E S EX N O



i t & - N A M E A N D T I T L E O P P R E P A R E R

^ •PETER D. CHRISTENSEN RECORDS MANAGER


(301) 222-8750 2 I . D A T E

7/29/91

DCS 3 3 0 - 4 [ R E V I S E D 2 / 8 7 )

I MSTRUCT 1CNS - - T Y P E OR PR J N T A SEPARATE FORM FOR EACH NEW OR R E V I S E S RECORD S E R I E S . FORWARD WITH RECORDS R E T E N T I O N S C H E D U L E [ DCS 8 S 0 - 1 )


7 Z 7 S WATERLOO ROAD P . O . BOX 2 7 8



P A C E 10 OF 71

PNE 1 . _6_KPARTMENT/AGENCY

?E ARUNDEL COUNTY 2 . D I V I S I O N


RECORDS D E F I N I T I O N - R E C O R D S E R I E S - * 0 " ° W ° r « " ™ N O R M A L L Y f l L X O A N D U S E D AW A - U N I T j r O R

H - r e m w a c A » I B U . A-W W — T ~ N T r o t w A N D o i i i w a g i T t c w p u p p o a g - i

4 . RECORD S E R I E S T I T L E

MONTHLY STATISTICS 8 . E A R L I E S T Y E A R / L A T E S T Y E A R

1989 T O 1991

» . RECORD S E R I E S D E S C R I P T I O N ( B R I E F L Y D K C R i l K T K K

I N THE S E R I E S . T Y P E S OF" I N P O M I A T I O N / D O C U M E N T S / F O R H S F O U N D ,

I N C L U D E T H E P U R P O S E O R F U N C T I O N O F T H E S E F T I E W J

MONTHLY STATISTICAL REPORTS USED FOR UNIFORM CRIME REPORTING AND DEPARTMENTAL ACTIVITY REPORTING.

7 . RECORD S E R I E S F O R M A T ( S )

3 L E T T E R S I Z E CI M I C R O F I L M -

3 LEGAL S I Z E O COMPUTER T A P E

O BOUND BOOK CI F L O P P Y D I S K

^ l U D I O T A P E C! V I D E O T A P E

O T H E R ( S P E C I F Y )

11 X 14

11

RECORD S E R I E S . SEQUENCE


a NUMERICAL

XX CHRONOLOGICAL

• GEOGRAPHICAL


FILE IS USED a DAILY CI WEEKLY XX MONTHLY

VOLUME

30 N U M B E D

BINDERS •

a F I L E DRAWER(S) Q MICROFILM R E E L ( S ] • COMPUTER T A P E ( S ) C OTHER( S P E C I F Y )

I 0 . ANNUAL ACCUMULAT I ON 0 F I L E DRAWER( S )

. ^2 ° MICROFILM R E E L ( S ) - NUUBCTR a COMPUTER TAPE( S )

BINDERS Xjg cm-—R ( C E — T - t F - Y ;

~ ~ 4 " a - F I LE~BECOMES INACTIVE- AFTER 12 X"X MONTH ( S ] Q Y E A R ( S )

1 3 . CURRENT L O C A T I O N ( S ) ( B L D G . , F L O O R , R O O M )


1 4 . I S RECORD S E R I E S DUPLICATED ELSEWHERE T

( • I F Y E S , S P E C I F Y A O E V C Y O R O F F I C E )

a Y E S XX NO

I S . A C C E S S R E S T R I C T I O N S • Y E S XX NO ( I F Y E S , C I T S L A > ( • ) A R K O U L A T I O N I S )


" XX NONE • STATE CI FEDERAL ° INDEPENDENT

1 7 . I S AN I N D E X SYSTEM U S E D ? ( 1 p Y E S . - _ > _ » L A I N B R I E F L Y A N D D E S C R I B E A N Y H A R D W A R E / S O F T W A R E i

O Y E S XH NO



NAME AND T I T L E OF P R E P A R E R

- PETER D. CHRISTENSEN RECORDS MANAGER


(301) 222-8750 2 I DATE

7/29/91

DCS 3 S 0 - 4 ( R E V I S E D 2 / 8 7 )

1 r " S T R U C T 1 Q N S - - T Y P E O R P R I N T A D E P A R T M E N T O F G E N E R A L S E R V I C E S


7 2 7 5 W A T E R L O O R O A D

P . O . B O X 2 7 5

J E S S U P , M A R Y L A N D 2 0 7 9 4

A G E N C Y R E C O R D S I N V E N T O R Y S E P A R A T E F O R M F O R E A C H NEW" O R

R E V I S E O R E C O R D S E R I E S . F O R W A R D


( D C S 5 5 0 - 1 )



7 2 7 5 W A T E R L O O R O A D

P . O . B O X 2 7 5

J E S S U P , M A R Y L A N D 2 0 7 9 4

A G E N C Y R E C O R D S I N V E N T O R Y S E P A R A T E F O R M F O R E A C H NEW" O R

R E V I S E O R E C O R D S E R I E S . F O R W A R D


( D C S 5 5 0 - 1 )



7 2 7 5 W A T E R L O O R O A D

P . O . B O X 2 7 5

J E S S U P , M A R Y L A N D 2 0 7 9 4 P A G E 11 O F 71

1 . ^ D E P A R T M E N T / A G E N C Y

BIE ARUNDEL COUNTY 2 . D I V I S I O N


RECORDS D E F I N I T I O N - R E C O R D S E R I E S - * < " , O U * ° R R E L A T E D R E C O R D S N O R M A L L Y F I L X D A N Q U K D AM A U N I T _ ; F 0 R " " ~

i w r e w w c r AW * K I _ L AW nm. i I N T I O N A N D D e a R O B r T r O N P U R P O S E S

4 . R E C O R D S E R I E S T I T L E -

CRIMINAL HISTORY RECORD INFORMATION 5 . E A R L I E S T Y E A R / L A T E S T Y E A R

T O •

« R E C O R D S E R I E S D E S C R I P T I O N ( " * R U T B E S C R I S E T H E T Y R E S O F I N F O R M A T I O N / D O C U H E H T S / F O R M S F O U N D .

• I N T H E S E R I E S . I N C L U D E T H E R U R P O S E O R F U N C T I O N O F T H E 1 E P 1

RECORDS OF ARREST AND DISPOSITION.

E S )


a L E T T E R S I Z E X B M I C R O F I L M -

3 L E G A L S I Z E XH C O M P U T E R T A P E

XiX B O U N D B O O K ° F L O P P Y D I S K

• " ^ ^ J U O I O T A P E O V I D E O T A P E


R E C O R D S E R I E S . S E Q U E N C E

XX A L P H A B E T I C A L


XX C H R O N O L O G I C A L

CI G E O G R A P H I C A L


9 . V O L U M E

10 N U M B E R

XXl F I L E D R A W E R ( S )


• C C M P U T E R T A P E ( S )

• O T H E R ) S P E C I F Y )

1 0 . A N N U A L A C C U M U L A T I O N

XXl F I L E D R A W E R ( S )

^ a M I C R O F I L M R E E L ( S

- NLUBCTR flC C O M P U T E R T A P E ( S )

• n T v c H C - p c T t r r ) 1 1

F I L E " I S U S E D

D A I L Y • W E E K L Y E M O N T H L Y

1 2 . F I

HUUBBR

B E C O M E S I N A C T I V E A F T E R

D M C W T H T S I ' A Y E A R ( S )

I 2 . C U R R E N T L O C A T 1 O N ( S ) ( B L O C . , F L O O R . R O O M )

POLICE HEADQUARTERS, MILLERSVILLE DATA CENTER, ANNAPOLIS


t l F Y E S , S P E C I F Y A O E N C Y O R O F F I C E )

a Y E S x S N O

1 3 . A C C E S S R E S T R I C T I O N S XX Y E S • N O

( I F Y E S , C I T S L A W ( S ) a R S O U L A T I O N I S J

CODE OF MARYLAND 12.15.01


" Q N O N E XT2 S T A T E CI F E D E R A L - ° • I N D E P E N D E N T

1 7 . I S A N I N D E X S Y S T E M U S E D " * ( I F Y E S , E } 7 L A I N

B R I E F L Y A N D D E S C R I B E A N Y H A R D R A R E / S O F T W A R E )

XH Y E S • N O

INDEX BY NAME .AND LOCAL ID LOCATION ON IBM MAINFRAME RECORDS SYSTEM

I S . R E C O M M E N D E D R E T E N T I O N

80 years from subjects date of birth.




(301) 222-8750 2 1 . D A T E

7/29/91

D C S 33 0 - 4 ( R E V I S E D 2 / 8 7 )





( D C S 5 B O - 1 }



7 2 7 5 W A T E R L O O R O A D

P . O . B O X 2 7 5

J E S S U P , M A R Y L A N D 2 0 7 9 4


P A G E 12 O F 71

I . ^ j F A R T M E K r / A C E N C Y

tRe ARUNDEL COUNTY 2 . D I V I S I O N

POLICE DEPARTMENT J . U N I T

RECORDS D E F I N I T I O N - R E C O R D S E R I E S - * ° r M L A T T t D R E C O R D S N O R M A L L Y F I L M A N D U S E D A S A " U N I T " F O R ~ ~ . _

R E F C R - E N C X A S W E L L A * R E T E N T I O N A N D D I S P O S I T I O N P U R P O S F H


DETECTIVE INVESTIGATIONS 3 . E A R L I E S T Y E A R / L A T E S T Y E A R

1969 T O 1991 « R E C O R D S E R I E S D E S C R I P T I O N ( ' * * ' K r l " Y D E S C R I B E T H E T Y P E S OF" I N F O R M A T I O N / D O C U M E N T S / F O R M S F O U N D .

I N - T H E S E R I E S . I N C L U D E T H E P U R P O S E O R F U N C T I O N O F T H E S E R I E S )

ORIGINAL NOTES, COPIES OF STATEMENTS AND RIGHTS FORMS, OTHER DOCUMENTS PERTINENT TO AN INVESTIGATION.

i


X3t L E T T E R S I Z E O M I C R O F I L M -

3 L E G A L S I Z E Q C O M P U T E R T A P E

3 B O U N D B O O K • F L O P P Y D I S K

^ J J O I O T A P E 3 V I D E O T A P S





O C H R O N O L O G I C A L


- CI O T H E R ( S P E C I F Y )

9 . V O L U M E

XD F I L E D R A W E R ( S )


O C O M P U T E R T A P E ( S I N U " B " X S O T H E R ( S P E C I F Y )

BANKERS-BOXES 1 I 0 . A N N U A L A C C U M U L A T 1 O N 1

XJJ F I L E D R A W E R ( S ) 1

CJ M I C R O F I L M R E E L ( S ) 1

_ BOXES X& o T w - B i ^ p c r T P v ) 1 1 • T I L E I S U S E D — —

XH D A I L Y n W E E K L Y 3 M O N T H L Y i

J-2.* F I L E - B E C O M E S I N A C T I V E A F T E R - 1

ulifftf ° McVrrHTsl"" -XB Y E A R(s) ri

1 3 . C U R R E N T L O C A T I O N ( S ) ( B L D C - . , F L O O R . R O O M )

CID - WINTERODE BLDG. NARCOTICS _- DORSEY ROAD

1 4 . I S R E C O R D S E R I E S D U P L I C A T E D E L S E W H E R E T 1

t l F Y E S , S P E C I F Y A G E N C Y O R O F F I C E ) 1

O Y E S XX N O I 1 3 . A C C E S S R E S T R I C T I O N S XJO Y E S 3 N O

( I F Y E S , C I T E L A w ( s ) & R S Q U L A T I O N ( B )

CODE OF MARYLAND 10-611 THRU 10-628

I B . A U D I T R E Q U I R E M E N T S 1

~XX3 N O N E CI S T A T E Ct F E D E R A L Ct I N D E P E N D E N T J

1 7 . I S A N I N D E X S Y S T E M U S E D ? ( | p Y E S . E X P L A I N


Xs Y E S O N O

INDEX BY NAME ON IBM MAINFRAME RECORDS MANAGEMENT SYSTEM •

1 8 . R E C O M M E N D E D K L I L N T I O N 1

Retain originals 5 years, or until appeal 1 process exhausted, then microfilm or capture | electronic image and destroy originals. - 1 Retain microfilm or electronic image 50 years J then destroy. 1

JmLS. N A M E A N D T I T L E O F P R E P A R E R

I P -PETER D. CHRIS TENS EN RECORDS MANAGER


(301) 222-£ D U M B E R

5750 2 1 . D A T E , 1

7/29/91

D C S 3 3 0 - 4 ( R E V I S E D 2 / 8 7 )

I r "STRUCT 1 C-NS - - T Y P E OR P R I N T A S E P A R A T E FORM FOR EACH NEW O R R E V I S E S RECORD S E R I E S . FORWARD WITH R E C O R D S R E T E N T I O N S C H E D U L E ( D C S I S O - I J





PAGE 13 OF 71

1 . D E P A R T M E N T / AGENCY

IE ARUNDEL COUNTY 2 . D I V I S I O N


RECORDS D E F I N I T I O N - R E C O R D S E R I E S A O R O U P O F R E L A T E D R X C O R D f l - N O I t M A U - V F I L E D A N O I I I

M r g - t g M O C A S W E L L A S R E T E N T I O N A N D D I S P O S I T I O N P U t - F O g g - * * D AM A " U N I T r O R


CAREER CRIMINAL FILES 5 . E A R L I E S T Y E A R / L A T E S T YEAR

TO

« RECORD S E R I E S D E S C R I P T I O N ( ' * * ' K r r U T D W W C R I K T H E T Y f t S O F I H f O R U A T I O N / D O C U T J E N T S / F O R M S r O U N D ,

• I N T H E S E R I E S . - t N C L U O K T H E P U R P O S E O R F U N C T I O N O F T H E - S E R I E S )

COPIES OF ARREST WARRANTS, INVESTIGATIVE REPORTS, LISTS OF CAREER CRIMINALS, CRIMINAL HISTORY, NICKNAME FILES, EXTRADITION FILES, INTELLEIGENCE FILES, STATISTICAL FILES.


jSt L E T T E R S I Z E O M I C R O F I L M -

a LEGAL S I Z E O CCMFUTER T A P E

• BOUND BOOK XH F L O P P Y D I S K

J J D I O T A P E a V I D E O T A P E

X3 OTHER( S P E C I F Y ]

COMPUTER DISK


XX ALPHABET 1CAL

d NUMERICAL

C CHRONOLOGICAL

D GEOGRAPHICAL

a O T H E R ( S P E C I F Y ] - -

9 . VOLUME

• F I L E DRAWER(S) • MICROFILM R E E L ( S | O COMPUTER T A P E ( S ) a O T H E R ( S P E C I F Y )

I 1 . F I L E I S U S E D .

D A I L Y 0 WEEKLY O MONTHLY

I 0 . ANNUAL ACCUMULATI ON • F I L E DRAWER(S) Q M I C R O F I L M R E E L ( S )

- NbUBg"w D COMPUTER TAPE ( S ) • f - T V r p ; q p c T T F Y )

12 . F I L E - B E C O M E S INACTIVE AFTER D MONTH(S) 'XH Y E A R ( S )

1 3 . CURRENT L O C A T I O N ( S ) ( B L D G . , F L O O R , R O O M )

CID WINTERQDE BLBG.


t l F Y E S , S P E C I F Y A G E N C Y O P O F F I C E )

D Y E S XP NO

1 3 . A C C E S S R E S T R I C T I O N S XXl Y E S O NO ( I F Y E S , C I T E L A W ( S ) & R K Q U L A T I O N ( S )


- O NONE STATE D FEDERAL a INDEPENDENT

1 7 . I S AN I N D E X SYSTEM U S E D ? ( t p Y X S . E X P LA I N B R I S f L Y A N D D E S C R I B E A M Y M A R D R A R E . / S O F T W A R E ]


a Y E S NO Retain originals 5 years, then microfilm

or microimage and destroy originals. Retain microfilm or microimage 50 years, then destroy

NAME AND T I T L E OF" P R E P A R E R

-PETER D. CHRISTENSEN RECORDS MANAGER


(301) 222-8750 2 1 . DATE

7/31/91

DCS 3 3 0 - 4 ( R E V I S E D 2 / 8 7 )

I N S T R U C T I O N S - - T Y P E OR P R I N T A SEPARATE FORM FOR EACH NEW OR R E V I S E S RECORD S E R I E S . FORWARD WITH RECORDS R E T E N T I O N S C H E D U L E

DCS S SO - I }

DEPARTMENT OF GENERAL. S E R V I C E S RECORDS MANAGEMENT D I V I S I O N




P A C E 14 OF 71

ARTMENT/AGENCY

E ARUNDEL COUNTY 2 . D I V I S I O N


RECORDS D E F I N I T I O N - R E C O R D S E R I E S - * A W O U * o r « L A T E O K C O K D I N O R M A L L Y F T L C D A N D " U i n AW A W I T F O R

RW.F— P E N C E AW W E L L A - R E T E N T I O N A N D D I S P O S I T I O N P U H M I I C T •


RECEIPT COPIES OF PAWN TRANSACTIONS 5 . E A R L I E S T Y E A R / L A T E S T Y E A R

T O •

« . R E C O R D S E R I E S D E S C R I P T I O N ( ' W P L Y D E S C R I B E T H E T Y P E S O r 1 N F O R M A T 1 O N / D O C U M E N T S / F O R M S F O U N D .

I N T H E S E R I E S . I N C L U D E T H E P U R P O S E O R F U N C T I O N O F T H E S E R I E S )

COPIES OF RECEIPTS FOR PAWNED ITEMS FORWARDED FROM PAWNSHOPS AS REQUIRED BY LAW.


3 L E T T E R S I Z E 3 M I C R O F I L M -

3 LEGAL S I Z E 3 COMPUTER T A P E

3 BOUND BOOK 3 F L O P P Y D I S K

^ ^ U D I O T A P E 3 V I D E O T A P E

X5 O T H E R ( S P E C I F Y )

RECEIPT



3 NUMERICAL

3 CHRONOLOGICAL

3 GEOGRAPHICAL

3 O T H E R ( S P E C I F Y ) - - - -

9 . VOLUME

a F I L E D R A W E R ( S ) • MICROFILM R E E L ( S ) • COMPUTER T A P E ( S )

N U M B E R • O T H E R ( S P E C 1 F Y )

1 0 . ANNUAL ACCUMULAT 1 ON

- • F I L E DRAWER(S) — • • M I C R O F I L M R E E L ( S ) ..

- N U M B E R a COMPUTER T A P E ( S ) • rr—(-—of - p e - r T — v )

1 1 F I L E I S U S E D

M D A I L Y 3 W E E K L Y 3 M O N T H L Y

1 2 . -_ F I LE—BECOMES" INACT I VE_ AFTER 3 M C N T H T S J ' 3 YEAR( S )

HUUBBfl __

1 3 . CURRENT L O C A T I O N ( S ) ( B L D G . , F L O O R . R O O M )

CID WINTERODE BLDG. 1 4 . I S RECORD S E R I E S DUPLICATED ELSEWHERE?

t l F Y E S S P E C I F Y / . O E N C T O R O F F I C E )

3 Y E S NO

1 3 . A C C E S S R E S T R I C T I O N S a Y E S XXI NO

l « F Y E S , C I T E L A W ( s ) & R K Q U L A T 1 O N ( 8 )

I B . A U D I T REQUIREMENTS

" 3 NONE XX3 STATE XXJ FEDERAL 3 INDEPENDENT

I 7 . I S A N I N D E X SYSTEM U S E D ? ( , p Y E S . E X P L A 1N B R I E F L Y A N D D E S C R I B E A N Y H A R D W A R E / S O F T W A R E )


3 Y E S N O Retain originals for 5 years, then micro

film or microimage and destroy originals. Retain microfilm or microimage for 50' years, then destroy.

NAME AND T I T L E ° P P R E P A R E R



(301) 222-8750 2 1 D A T E

7/31/91

D C S 3 3 0 - 4 ( R E V I S E D 2 / 8 7 }

1 N S T R U C T 1 Q N S - - T Y P E O R P R I N T A D E P A R T M E N T O F G E N E R A L S E R V I C E S


7 2 7 5 W A T E R L O O R O A D

P . O . B O X 2 7 3

J E S S U P , M A R Y L A N D 2 0 7 9 4




( D C S 3 5 0 - 1 ]



7 2 7 5 W A T E R L O O R O A D

P . O . B O X 2 7 3

J E S S U P , M A R Y L A N D 2 0 7 9 4




( D C S 3 5 0 - 1 ]



7 2 7 5 W A T E R L O O R O A D

P . O . B O X 2 7 3

J E S S U P , M A R Y L A N D 2 0 7 9 4 P A C E 15 O F 71

I . ^ K P A R T M E N T / A C E N C T

JKE ARUNDEL COUNTY 2 . D I V I S I O N


RECORDS D E F I N I T I O N - R E C O R D S E R I E S - * ° " O W ° R W T L A T « D R E C O R D S N O R M A L L Y F I U D A N D U t n A S A W I T F O R "

n * f s w « a e A * WKI_J_ AW i - r n t N T i o N A N O D I S P O B I T T O N PvniKMr--


NARCOTICS MUG SHOT FILE 5 . E A R L I E S T Y E A R / L A T E S T Y E A R

1980 T O

« . R E C O R D S E R I E S D E S C R I P T I O N ( I N

I W F L Y D E S C R I B E T H E T Y R E S OF" I H P O K U A T t O N / D O C U M O T r S / P O R M P O U N D

THE S E R I E S . I N C L U D E T H E P U R P O S E O R F U N C T I O N - O P T H E S E R I E S )

POSITIVES, NEGATIVES OF MUG SHOTS FOR ALL CID ARRESTS.

7 . RECORD S E R I E S F O R M A T ( S J

• L E T T E R S I Z E CI M I C R O F I L M -

CI LEGAL S I Z E D COMPUTER T A P E

• BOUND BOOK CI F L O P P Y D I S K

^ U D I O T A P E CI V I D E O T A P E

XJP OTHER( S P E C I F Y )

NEGATIVES


• ALPHABETICAL

• NUMERICAL

CI CHRONOLOGICAL

• GEOGRAPHICAL

XXD O T H E R ( S P E C I F Y ) - —

DEMOGRAPHICALLY

9 . V O L U M E

X)G F I L E D R A W E R ( S )

O M I C R O F I L M R E E L ( S )

3 O C O M P U T E R T A P E ( S )

N U M B E R N O T H E R ( S P E C I F Y ]


SX F I L E D R A W E R ( S )

^ O M I C R O F I L M R E E L ( S )

- UbUh&k a C O M P U T E R T A P E ( S )

1 1 . F I L E I S U S E D

D A I L Y Q W E E K L Y CI M O N T H L Y

1 2 . _ F I L E — B E C O M E S I N A C T I V E A F T E R

n M C N T H T S J ' ci Y E A R ( S ) NUMBER L _

1 3 . CURRENT L O C A T I O N ( S ) ( B L D C . , FLOOR . ROOM )

CENTRAL NARCOTICS


f r l F Y E S , S P E C I F Y / . O E N C Y O R O F F I C E )

XJO Y E S • ISO

1 3 . A C C E S S R E S T R I C T I O N S XH Y E S CI NO

( I F Y E S , C I T E L A W ( s } a R K Q U L A T I O N I S )

I B . A U D I T R E Q U I R E M E N T S

- X& N O N E • S T A T E ; O F E D E R A L , . ° . . I N D E P E N D E N T

= . ' • ' '' '" x

1 7 . I S AN I N D E X SYSTEM U S E D T ( | p Y H . U 7 U I N B P J I E F L Y A N D D E S C R I B E A N Y H A R D W A R E , / S O F T W A R E )

D Y E S xS NO


Retain for 50 years, then destroy. j

" ' -;V. '''»"» ' ' . V / t , *. A *'A

• NAME AND T I T L E OF P R E P A R E R

PETER D. CHRISTENSEN RECORDS MANAGER


(301) 222-8750 2 1 . D A T E

7/31/91

D C S 3 3 0 - 4 ( R E V I S E D 2 / 8 7 ]

I N S T R U C T I O N S - - T Y P E O R P R I N T A S E P A R A T E F O R M F O R EACH N E W O R R E V I S E S R E C O R D S E R I E S . F O R W A R D

W I T H R E C O R D S R E T E N T I O N . S C H E D U L E

( D C S J J O - I )

DEPARTMENT O F G E N E R A L S E R V I C E S



P . O . B O X 2 7 5

J E S S U P , M A R Y L A N D 2 0 7 9 4


P A G E _5 O F 71

I . ^ f c ^ A R T H E N T / A G E N C Y

M I ARUNDEL COUNTY 2 . D I V I S I O N

POLICE DEPARTMENT J . U N I T _ ;

RECORDS D E F I N I T I O N - R E C O R D S E R I E S - - * TT*0«*' « L A T E D K C O R O a H O M A U . V W I L E t T A N D U I C B AW A U N 1 T F O R " ~ " "

f l W F C R B H C * A S f E L U AW H S T T N T I O N A N D D I B M R I T l e N P U R P O S F - 1


NARCOTICS LEDGER BOOK S . E A R L I E S T Y E A R / L A T E S T Y E A R

1985 T O •

« . R E C O R D S E R I E S D E S C R I P T I O N j \ B R l * " ' l - T B M C R I B T H E T Y P E S O r I N C O B J A T I O N / D O C U H e N T S / F O n n F O U N D

• I N T H E S E R I E S . I N C L U O K T H E P U R P O S E O R F U N C T I O N O F T H E S E R I E S )

NARCOTICS CASES INCLUDING SUSPECT INFORMATION.


X_ L E T T E R S I Z E CI M I C R O F I L M -


3 BOUND BOOK 3 F L O P P Y D I S K

^ I D I O T A P E 3 V I D E O T A P E

3 O T H E R ( S P E C 1 F Y ) .

8 . RLCOKL) S E R I E S . SEQUENCE

3 ALPHABETICAL

^ N U M E R I C A L

3 CHRONOLOGICAL

3 GEOGRAPHICAL

3 O T H E R ( S P E C I F Y )

9 . VOLUME

3 F I L E DRAWER(S ) • MICROFILM R E E L ( S )

" 2 • COMPUTER TAPE ( S ) N U M B E R _ Q T H E R ( S P E C I FY )

I 0 . ANNUAL ACCUMULAT I ON X S F I L E D R A W E R ( S )

j • MICROFILM R E E L ( S }

. a O T V - P ( ^ - ( - I F Y !

' ' * F I L E I S USED _ —-—_

X B D A I L Y 3 WEEKLY • MONTHLY

FILE—BECOMES INACTIVE..AFTER " """" _ 1 3 MONTH! S I X7J Y E A R f S ]

HUUBBB * '

1 3 . CURRENT LOCAT ION( S ) ( B L D G . . F L O O R , R O O M )

CENTRAL NARCOTICS

1 4 . I S RECORD S E R I E S DUPLICATED ELSEWHERE? t l F Y E S , S P E C I F Y / . O E K C Y OR O F F I C E )

3 Y E S J® N O

I S . A C C E S S R E S T R I C T I O N S }ff Y E S 3 NO ( I F Y E S , C I T E L A W ( S ) St R B Q U L A T I O N I S )

I S . A U D I T REQUIREMENTS

- XH N O N E 3 S T A T E 3 FEDERAL 3 INDEPENDENT

1 7 . I S A N INDEX SYSTEM U S E D ? ( I - Y X S . E J - P L A I N


S X Y E S a N O

NARCOTICS CASE NUMBER

i

I S . RECOMMENDED K L I L N M O N

Retain originals for 3 years. Then microfilm or capture electronic image and destroy originals. Retain microfilm or electronic for 50 years, then destroy.

I f ^ t N A M E AND T I T L E O F P R E P A R E R


2 0 . TELEPHONE I

(301) 222-E

{UMBER

5750 2 I . DATE

7/31/91

DCS 3 5 0 - 4 ( R E V I S E D 2 / 8 7 )

I N S T R U C T I O N S - - T Y P E OR P R I N T A SEPARATE FORM FOR EACH NET* OR R E V I S E S RECORD S E R I E S . FORWARD WITH RECORDS R E T E N T I O N S C H E D U L E ( D C S 3 8 0 - 1 )

DEPARTMENT OF C E N E H A L S E R V I C E S RECORDS MANAGEMENT D I V I S I O N

7 2 7 8 WATERLOO ROAD P . O . B O X 2 7 3



P A C E 17 O F 71

I . ^BfcFARTMENT/AGENCY

SR'E ARUNDEL COUNTY 2 . D I V I S I O N


RECORDS D E F I N I T I O N - R E C O R D S E R I E S - * a m < " J ^ ° r R E L A T E D R E C O R D S N O W A U . V F I L E D A M V l n A S A OrN IT F O R "

R K F C K S N C S A S * E l _ L A S R E T E N T I O N A N D 0 1 f K « f T 1 O N PUItMSEa

4 . RECORD S E R I E S T I T L E CONFIDENTIAL INFORMANT FILE

8 . E A R L I E S T Y E A R / L A T E S T TEAR

TO

« . RECORD S E R I E S D E S C R I P T I O N ( B R I E F L Y D E S C R I B E T H E

I N THE S E R I E S . T Y P E S OF" I N P O R U A T I O N / O O C U H E N T S / P O R H f l F O U N D ,

I N C L U D E T H E P U R P O S E O R F U N C T I O N O F T H E S E R I E S )

PHOTO, NAME, ADDRESS, CRIMINAL HISTORY EXPENDITURE INFORMATION, RECEIPTS, CONFIDENTIAL INFORMANT CONTACT SHEETS.


XX L E T T E R S I Z E O M I C R O F I L M -

3 L E G A L S I Z E D C O M P U T E R T A P E


^ ^ L U D I O T A P E O V I D E O T A P E




X3P N U M E R I C A L



D O T H E R ( S P E C 1 F Y )

9 . V O L U M E

1 N U M B E R


a M I C R O F I L M R E E L ( S )

• C O M P U T E R T A P E ( S )



Q F I L E D R A W E R ( S )


- N U M B E R ° C O M P U T E R T A P E ( S )

. • n r v F P ( c j p c - e - i r Y l 1 l .

F I L E I S U S E D

^ D A I L Y CI W E E K L Y a M O N T H L Y

1 2 . C U R R E N T L O C A T I O N ( S ) ( B L D G . , F L O O R . R O O M )

CENTRAL NARCOTICS

1 2 . F I L E — B E C O M E S I N A C T I V E A F T E R

_ _ _ _ _ _ • M C N T H T S T " A Y E A R ( S ) ?


t l P Y E S , S P E C I F Y A O E N C Y O R O F F I C E )

° Y E S XP N O

1 3 . A C C E S S R E S T R I C T I O N S X P Y E S CI N O

( I F Y E S , C I T E L A W ( S ) a R E O U L A T I O N I S )


" XX N O N E • S T A T E O F E D E R A L ° I N D E P E N D E N T

1 7 . I S A N I N D E X S Y S T E M U S E D T ( I p Y E S . E X P L A I N

B R I E F L Y A N D D E S C R I B E A N Y H A R D W A R E / S O F T W A R E }

• Y E S Yj? N O


Retain for 50 years, then destroy.




(301) 222-8750 2 I . D A T E

7/31/91

D G S 3 3 0 - 4 ( R E V I S E D 2 / 8 7 ]




W I T H R E C O R D S R E T E N T I O N S O - E D U L E

( D C S 5 B O - 1 )

D E P A R T M E N T O F G E N E R A L . S E R V I C E S



P . O . B O X 2 7 S

J E S S U P , M A R Y L A N D 2 0 7 9 4

A G E N C Y R E C O R D S I N V E N T O R Y I N S T R U C T I O N S - - T Y P E O R P R I N T A



W I T H R E C O R D S R E T E N T I O N S O - E D U L E

( D C S 5 B O - 1 )

D E P A R T M E N T O F G E N E R A L . S E R V I C E S



P . O . B O X 2 7 S


I ^ M C F A R T M E N T / A G E N C Y

iRNE ARUNDEL COUNTY 2 . D I V I S I O N


RECORDS D E F I N I T I O N - R E C O R D S E R I E S - " * °" » « - ™ » R E C O R D . H O I W A U L V F I L E D

H - F T R K N C T A - W E L L A - R E T E N T I O N A N D S f S F Q S

A N D U S E D A S A ~ U N I T F O R " " -

, 1 X 1 O N ,rvnro.n_a 4 . R E C O R D S E R I E S T I T L E

NARCOTICS EXPENSE STATEMENTS B . E A R L I E S T Y E A R / L A T E S T Y E A R

1987 T O

« . R E C O R D S E R I E S D E S C R I P T I O N ( * * " ' K r U l r D E S C R I B E T H E T Y R E S O F " I N F O R M A T I O N / D O C U M E N T S / F O R M S F O U N D ,

• I N T H E S E R I E S . I N C L U D E T H E P U R P O S E O R F U N C T I O N O P T H E S B — I E S )

RECORD OF CDS PURCHASES, INFORMANT PAYMENTS AND INVESTIGATIVE EXPENSES,

7 .

a

a

RECORD S E R I E S F O R M A T [ 3 )

L E T T E R S I Z E CI M I C R O F I L M -

LEGAL S I Z E • COMPUTER T A P E

BOUND BOOK D F L O P P Y D I S K

J J D l O T A P E a V I D E O T A P E



D A L P H A B E T I C A L

Ct NUMERICAL

XJJ CHRONOLOGICAL

CI GEOGRAPHICAL

n OTHER ( S P E C I F Y )

I I F I L E I S USED

• D A I L Y X S WEEKLY O MONTHLY

VOLUME

XR F I L E DRAWER(S) • MICROFILM R E E L ( S )

_ • COMPUTER T A P E ( S ) * • OTHER) SPEC I FY )

I 0 . ANNUAL ACCUMULAT I ON • F I L E DRAWER(S) -• MICROFILM R E E L ( S )

- NllUkg'H ° COMPUTER TAPE ( S ) . • r r n - — - ( c p c - r ? - Y )

1 2 . F I L E - B E C O M E S INACTIVE. AFTER

1 D M C N T H ( S ) 'XH Y E A R ( S )

; 1 3 . CURRENT L O C A T I O N ( S ) ( BLDG . , F L O O R . ROCM ]

CENTRAL NARCOTICS

1 4 . I S RECORD S E R I E S DUPLICATED ELSEWHERE T t l F Y E S , S P E C I F Y Z . O E N C Y OR O F F I C E )

n Y E S Xfi NO

1 3 . A C C E S S R E S T R I C T I O N S XB Y E S O NO ( I F Y E S , C I T E 1 _ A W ( S ) * R K Q U L A T I O N I S ]


" CI NONE X O STATE CI FEDERAL Ct INDEPENDENT

1 7 . I S AN I N D E X SYSTEM U S E D ? ( 1 p T E S . E X P L A I N


° Y E S }ff NO


Retain originals for 3 years. Then microfilm or capture electronic image and destroy originals. Retain microfilm or electronic imag'| for 50 years, then destroy.




(301) 222-8750 2 I . D A T E

7/31/91

DCS 3 3 0 - 4 ( R E V I S E D 2 / 8 7 )



7 2 7 3 W A T E R L O O R O A D

P . O . B O X 2 7 3

J E S S U P , M A R Y L A N D 2 0 7 9 4


R E V I S E S R E C O R D S E R I E S . F O R W A R D


( D C S 3 B O - I ]



7 2 7 3 W A T E R L O O R O A D

P . O . B O X 2 7 3

J E S S U P , M A R Y L A N D 2 0 7 9 4




( D C S 3 B O - I ]



7 2 7 3 W A T E R L O O R O A D

P . O . B O X 2 7 3


I . ^ • p ^ A R T K E N T / A G E N C Y

! R E ARUNDEL COUNTY 2 . D I V I S I O N

POLICE DEPARTMENT I . U N I T

RECORDS D E F I N I T I O N - R E C O R D S E R I E S - * « " ° U * ° r ' " L A T O D « « » « N O R M A L L Y F I L E D

R K F E K E N C K A S I B L L A S R E T E N T t O N A N D D I S P O S A N D U K D A S "A ISH I T D H _ "

T T I O N P U R P O S E S


PRINTED TRAINING MATERIALS 3 . E A R L I E S T Y E A R / L A T E S T Y E A R

T O

« R E C O R D S E R I E S D E S C R I P T I O N ( ' U n 1 * , n - V D E S C R I B E T H E T Y P E S O F " l N F O M I A T I O N / D O C U M E N T S / F O R M S F O U N D ,

• I N T H E S E R I E S . I N C L U D E T H E P U R P O S E O R F U N C T I O N O F T H E I B P I E S ]

MANUALS AND HANDOUTS USED IN THE DEVELOPMENT AND DELIVERY OF POLICE TRAINING.

7 . RECORD S E R I E S F O R M A T ( S }

3 L E T T E R S I Z E • M I C R O F I L M -

3 LEGAL S I Z E d COMPUTER T A P E

CI BOUND BOOK CI F L O P P Y D I S K

^ ^ J D I O T A P E O V I D E O T A P E

XH OTHER( S P E C I F Y )


d ALPHABETICAL

° NUMERICAL

D CHRONOLOGICAL

Q GEOGRAPHICAL

D O T H E R ( S P E C I F Y ) - -

9 . VOLUME

• F I L E DRAWER)S) 0 MICROFILM R E E L ( S ) 0 COMPUTER T A P E [ S )

N U M B E R Q o T H E R ( S P E C I F Y )

I 0 . ANNUAL ACCUMULAT I ON

• F I L E DRAWER(S) • MICROFILM R E E L ( S }

— r\ LJ P A a C n 1 * ^ 1 V ' • n r v r p f e ; p r r t F Y |

1 1 * F I L E I S USED ~" " ' " "" J ± — - "

° D A I L Y n WEEKLY XX MONTHLY

*-*^-*_ F l LE-—BECOMES INACTI VE_ AFTER '"__ • MCNTHfSl " • YEARf S )

N U M B B R * '

1 3 . CURRENT L O C A T I O N ( S ) ( B L D C . , F L O O R . R O O M )

POLICE ACADEMY

1 4 . I S RECORD S E R I E S DUPLICATED ELSEWHERET

( I F Y E S , S P E C I F Y A O E N C Y O R O F F I C E ) O Y E S XX NO

1 3 . A C C E S S R E S T R I C T I O N S Q Y E S XX NO

-I I F Y E S , C I T E l l A B r ( s ) 4 R E O U L A T 1 O N ( S )

1

1 « . AUDIT REQUIREMENTS

- Jfit NONE Q STATE CI FEDERAL CI INDEPENDENT

1 7 . I S AN I N D E X SYSTEM USED T { | p Y E S . U 7 L A I N B R I E F L Y A N D D E S C R I B E A N Y H A R D W A R E , / S O F T W A R E )

• Y E S X B NO

f V'1 ' , 1 8 . RECOMMENDED RETENTION •

Retain 1 copy of each for 30 years, then destroy. ', \

i

j NAME AND T I T L E OF P R E P A R E R

j PETER D. CHRISTENSEN 1 RECORDS MANAGER

2 0 . TELEPHONE I

(301) 222-5 DUMBER

5750 2 1 . DATE

7/31/91

DGS 3 3 0 - 4 ( R E V LSED 2 / 8 7 )

1 NSTWUCT 1C2NS - - T Y P E O R P R I N T A S E P A R A T E FORM FOR EACH NEW OR R E V I S E S RECORD S E R I E S . FORWARD WITH RECORDS R E T E N T I O N S C H E D U L E ( D C S 5 5 0 - 1 )




A G E N C Y R E C O R D S I N V E N T O R Y 1 NSTWUCT 1C2NS - - T Y P E O R P R I N T A S E P A R A T E FORM FOR EACH NEW OR R E V I S E S RECORD S E R I E S . FORWARD WITH RECORDS R E T E N T I O N S C H E D U L E ( D C S 5 5 0 - 1 )



J E S S U P , MARYLAND 2 0 7 9 4 PACE 20 O F 71

1 . ^ E P A R T M E N T / A C E N C T

TIRE ARUNDEL COUNTY 2 . D I V I S I O N


RECORDS D E F I N I T I O N - R E C O R D S E R I E S - * ° " W « « . N O R M A L L Y F I L E D

R E F E R E N C E A S I B U . A S R E T E N T I O N A N D O H M S A N O U t r O A S A U N I T F O R - " "

I T r O N P U R P O S E S

4 . RECORD S E R I E S T I T L E LESSON PLANS

E A R L I E S T Y E A R / L A T E S T YEAR TO

RECORD S E R I E S D E S C R I P T I O N ( B R , I M r t - T B M C » « " « T H E T Y P E S o r I N F O R M A T I O N / D O C U M E N T S / F O R M S F O U N D .

• I N THE S E R I E S . I N C L U D E T H E P U R P O S E O R F U N C T I O N O F T M E - S E R 1 E S ]

DETAILED LESSON PLANS OF POLICE ACADEMY COURSES.

7 .

3

a

RECORD S E R I E S F O R M A T ( S )

L E T T E R S I Z E 3 M I C R O F I L M -

LEGAL S I Z E • COMFUTER T A P E

BOUND BOOK 3 F L O P P Y D I S K

l - J D I O T A P E O V I D E O T A P E

O T H E R ( S P E C 1 F Y ]

RECORD S E S 1 E S . SEQUENCE

O ALPHABETICAL

• NUMERICAL

XXI CHRONOLOGICAL

Q GEOGRAPHICAL

• OTHER ( S P E C 1 F Y ]

9 . VOLUME

XB F I L E DRAWER(S) • MICROFILM R E E L ( S )

12 • COMPUTER T A P E ( S ) N U M B E R

a O T H E R ) S P E C I FY )

I 0 . ANNUAL ACCUMULAT I ON a F I L E DRAWER ( S ) • MICROFILM R E E L ( S )

- NliUagft ° COMPUTER TAPE ( S ) • f Y r v - B ( - P c n - Y )


• D A I L Y 3 WEEKLY XJP MONTHLY

1 2 . FILE—BECOMES INACTIVE, AFTER 30 • McVm-lTsT "XH Y E A H ( S ]

m u k k h : CURRENT L O C A T I O N ( S ) ( B L D G . . F L O O R . ROOM )

TRAINING ACADEMY 1 4 . I S RECORD S E R I E S DUPLICATED ELSEWHERE T

t l F Y E S , S P E C I F Y A f l E N C T O R O F F I C E ) • Y E S X2Q N O

I 3 . ACCZSS R E S T R 1 C T I O N S Xfi Y E S D N O

( I F Y E S , C I T E L A E ( S ) a R E G U L A T I O N ! S )


_ 3 NONE D S T A T E 3 FEDERAL 3 INDEPENDENT

1 7 . I S AN I N D E X SYSTEM U S E D ? ( I p Y C S . U 7 U 1 N


• Y E S XH NO

I S . RECOMMENDED RETENTION

Retain originals for 2 years, then microfilm or microimage and destroy originals, Retain film or image for 30 years, then destroy.




(301) 222-8750 2 1 . DATE

7/31/91

DCS 3 3 0 - 4 ( R E V I S E D 2 / 8 7 )

I fJSTRUCT I O N S - - T Y P E O R P R I N T A




( D C S 3 5 0 - I )

DEPARTMENT OF CENERAL S E R V I C E S RECORDS MANAGEMENT D I V I S I O N

7 2 7 5 WATERLOO ROAD ~ P . O . BOX 2 7 5



21 O F 71 P A C E L > - O F

' A R T M E N T / A G E N C Y



RECORDS D E F I N I T I O N - R E C O R D S E R I E S

A a w o p O P M L A T H D w c e O R D * H o - a « A U . y P i u s A N D u I K D A * A U N I T F O P ' p r T T W T i e w A M P D I S P O S I T I O N > U p p a « «


RECRUIT CLASS RECORDS E A R L I E S T Y E A R / L A T E S T Y E A R

1958 T O .

R E C O R D S E R I E S D E S C R I P T I O N [ a * * , K r u T B O C f l l K T H E T Y P M OF* I N P C - M A T I O N / D O C U w e N T S / F O R M S F O U N D ,

• I N THE S E R I E S . I N C L U D E THfC P U R P O S E O R F U N C T I O N O P T H E - S E R I E S

RECORDS OF RECRUIT CLASSES.


IOC L E T T E R S I 2 E O MI CROF I LM -

O LEGAL S I Z E • COMPUTER T A P E

• BOUND BOOK CJ F L O P P Y D I S K

^ ^ L T D I O T A P E D V I D E O T A P E

• O T H E R ) S P E C I F Y ]


• ALPHABETICAL

a NUMERICAL

• CHRONOLOGICAL

• GEOGRAPHICAL


VOLUME

11 N U M S E R

XH F I L E DRAWER)S) • MICROFILM R E E L ( S ] • COMPUTER T A P E ( S ) • OTHER) S P E C I F Y )

I 0 . ANNUAL ACCUMULATION • F I L E DRAWER)S) • MICROFILM R E E L ( S )

- hbUhrTR a COMPUTER TAPE ( S ) • • Q T y g - o ) g p c r T t r y \

I 1 . F I L E I S USED

Q D A I L Y CI WEEKLY XJ? MONTHLY

1 2 . FI LE_BECOMES INACTIVE_ AFTER 30 D MONTH"rS~J ' XH Y E A R ( S )

HUHBSH .

1 3 . CURRENT L O C A T I O N ) S ] ( B L D C . , F L O O R , R O O M )

TRAINING ACADEMY 1 4 . I S RECORD S E R I E S DUPLICATED ELSEWHERE?

( l F Y E S , S P E C I F Y / . O . E N C Y O R O F F I C E )

a Y E S Xfi N O

1 3 . A C C E S S R E S T R I C T I O N S XH Y E S Ct N O

( I F Y E S , C I T E L A w ( s ) 4 R E Q U L A T I O N ( S ]


~ CI NONE D S T A T E O FEDERAL CI INDEPENDENT

17 . I S AN I N D E X SYSTEM U S E D T ( | p Y Z S . E X P L M N

B R I E F L Y A N D D E S C R I B E A N Y H A R D B A R E / S O F T W A R E )

a Y E S XX NO


Retain originals for 2 years, then microfilm or microimage and destroy originals. Retain film or image for 30 years, then destroy.




(301) 222-8750 2 1 . DATE

7/31/91

DCS 3 3 0 - 4 ( R E V I S E D 2 / 8 7 }



7 Z 7 S W A T E R L O O R O A D

P . O . B O X 2 7 8

J E S S U P , M A R Y L A N D 2 0 7 8 4



W I T H R E C O R D S R E T E N T I O N S C H E D U L E '

( D C S 5 8 0 - 1 J




P . O . B O X 2 7 8

J E S S U P , M A R Y L A N D 2 0 7 8 4



W I T H R E C O R D S R E T E N T I O N S C H E D U L E '

( D C S 5 8 0 - 1 J




P . O . B O X 2 7 8


I . ^ ^ A R T M E N T / A G E N C Y

ARUNDEL COUNTY 2 . D I V I S I O N


RECORDS D E F I N I T I O N - R E C O R D S E R I E S

A O R O U P O F

M F C R — N C X AW W

R E L A Y S — R E C O R D S N O R M A L L Y " F J L E D A N D U S E D A S A U N I T F O R '

S — L AW R E T E N T I O N A N D D I S P O S I T I O N P M R P O g E W ;


INSERVICE TRAINING RECORDS 8 . E A R L I E S T Y E A R / L A T E S T Y E A R

1977 T O

« . R E C O R D S E R I E S D E S C R I P T I O N { B R n " ' l - T O E - C R I B E T H E T Y P E S O r I N F O R M A T I O N / D O C U M E N T S / F O R M S F O U N D

• I N T H E S E R I E S . I N C L U D E T H E P U R P O S E O R F U N C T I O N O F T H E S E R I E S )

RECORDS OF INSERVICE TRAINING OF SWORN PERSONNEL.


XJB L E T T E R S I Z E 3 M I C R O F I L M -

a L E G A L S I Z E O C O M P U T E R T A P E

a B O U N D B O O K • F L O P P Y D I S K

^ U O I O T A P E a V I D E O T A P E



Q A L P H A B E T I C A L


3 C H R O N O L O G I C A L



9 . V O L U M E

XJQ F I L E D R A W E R ( S )

• M I C R O F I L M R E E L ( S J

1 O C O M P U T E R T A P E ( S ) N U M B E R a O T H E R ( S P E C I F Y )



0 M I C R O F I L M R E E L ( S ) .

- N L i U B - K ° C O M P U T E R T A P E ( S )

. • o t v — ° ; < ; ~ r t — Y ;


O D A I L Y a W E E K L Y X£ M< M O N T H L Y

1 2 . F I L E - B E C O M E S I N A C T I V E _ A F T E R

30 O MCNTHfslT " Jfk Y E A R ( S )

1 3 . C U R R E N T L O C A T 1 C M ( S ) ( B L D G . , F L O O R . R O O M )

TRAINING ACADEMY


t l F Y E S , S P E C I F Y A O E N C Y OR O F F I C E )

a Y E S xfk N O

1 3 . A C C E S S R E S T R I C T I O N S X X Y E S CI N O

( I F Y E S , C I T E L A W ( » ) Sc R E Q U L A T I O N ( S ]


" a N O N E D S T A T E d F E D E R A L ° I N D E P E N D E N T

1 7 . I S A N I N D E X S Y S T E M U S E D T ( I F T E S • E X P L A I N

B R I E F L Y A N D D E S C R I B E A M Y H A R D W A R E / S O F T W A R E ]

D Y E S XJO N O


Retain originals 3 years after termination then microfilm or microimage and destroy originals. Retain film or image 50 years, then destroy.

_L




(301) 222-8750 2 1 . DATE

7/31/91

D C S 3 3 0 - 4 ( R E V I S E D 2 / 8 7 )

I N S T R U C T I O N S - - T Y P E O R P R I N T A D E P A R T M E N T O F C E N E R A L S E R V I C E S


7 2 7 5 W A T E R L O O R O A D

P . O . B O X 2 7 5

J E S S U P , M A R Y L A N D 2 0 7 9 4

A G E N C Y R E C O R D S I N V E N T O R Y S E P A R A T E F O R M F O R E A C H N E T * O R



( D C S 5 5 0 - 1 )

D E P A R T M E N T O F C E N E R A L S E R V I C E S


7 2 7 5 W A T E R L O O R O A D

P . O . B O X 2 7 5

J E S S U P , M A R Y L A N D 2 0 7 9 4

A G E N C Y R E C O R D S I N V E N T O R Y S E P A R A T E F O R M F O R E A C H N E T * O R



( D C S 5 5 0 - 1 )



7 2 7 5 W A T E R L O O R O A D

P . O . B O X 2 7 5


I . ^ ^ F A R T M E N T / A C E N C Y

ANNE ARUNDEL COUNTY 2 . D I V I S I O N


RECORDS ~r A a n o u F O F R E L A T E a R E C O R D S N O R M A L L Y F I L E D D E F I N I T 1 O N - R E C O R D S E R I E S -

M F C M W C T A S VE1_I_ A S R E T E N T I O N A N D D 1 B R O S • A N D U S K B A S A U N I T F O R ~ "

t T t O N P U R P O S E S


DEPARTMENTAL PERSONNEL FILES 5 . E A R L I E S T Y E A R / L A T E S T Y E A R

1960 T O 1-991 « R E C O R D S E R I E S D E S C R I P T I O N • B R , l e ' n - T B O C R I K T U B T Y P E S O F " I N F O R M A T I O N / D O C U M E N T S / F O R M S F O U N D .


LOCAL, DEPARTMENTAL RECORDS OF EMPLOYEES OF THE POLICE DEPARTMENT.

! 7 -i X5J I

n

R E C O R D S E R I E S F O R M A T ( S )

L E T T E R S I Z E • M I C R O F I L M -

L E G A L S I Z E O C O M P U T E R T A P E

B O U N D B O O K • F L O P P Y D I S K

IjJD I O T A P E Q V I D E O T A P E



XK A L P H A B E T I C A L

O N U M E R I C A L

a C H R O N O L O G I C A L

a G E O G R A P H I C A L


9 . VOLUME

10 N U M B E H

XX F I L E DRAWER)S) • MICROFILM R E E L ( S ' • COMPUTER TAPE ( S ) a OTHER ( S P E C I F Y )

I 0 . ANNUAL ACCUMULAT I ON XX F I L E DRAWER(S)

j . . . n MICROFILM REEL ( S ) - N U M B E R

a COMPUTER T A P E ( S ) - O f n v r p ( c ; p r r i F Y l

I 1 F I L E I S USED —

X B D A I L Y a W E E K L Y CI M O N T H L Y

T 2 - _ F I L E BECOMES— I N A C T I V E - AFTER O MONTH(S) a Y E A R ( S )

1 3 . CURRENT LCOAT ION( S ) ( B L D C . , F L O O R . ROOM ]

POLICE HEADQUARTERS, MILLERSVILLE POLICE PERSONNEL

1 4 . I S RECORD S E R I E S DUPLICATED ELSEWHERE 1 t l F Y E S , S P E C I F Y A a E N C Y O R O F F I C E )

Ct Y E S O NO

I S . A C C E S S R E S T R I C T I O N S XX Y E S • N O

- { I F Y E S , C I T E L A W ( S ) a R E G U L A T I O N ! S )


_ O N O N E X H S T A T E XH F E D E R A L ° I N D E P E N D E N T

1 7 . I S A N I N D E X S Y S T E M U S E D ? ( I F Y E S . E X P L A I N


CI Y E S XJP N O

1 8 . R E C O M M E N D E D ; R E T E N T I O N

Retain originals 3 years after termination then microfilm or microimage).and destroy originals. Retain film or image 50 year's, then destroy. • *




(301) 222-8750 2 1 . DATE

7/29/91

D C S S 3 0 - 4 ( R E V I S E D 2 / 8 7 )

J

1 N S T R V C T 1QNS - - T Y P E OR P R I N T A DEPARTMENT OF GENERAL S E R V I C E S RECORDS MANAGEMENT D I V I S I O N



A G E N C Y R E C O R D S I N V E N T O R Y S E P A R A T E FORM FOR EACH NEW OR R E V I S E D RECORD S E R I E S . FORWARD WITH R E C O R D S R E T E N T I O N S C H E D U L E ( D C S 5 8 0 - I }




A G E N C Y R E C O R D S I N V E N T O R Y S E P A R A T E FORM FOR EACH NEW OR R E V I S E D RECORD S E R I E S . FORWARD WITH R E C O R D S R E T E N T I O N S C H E D U L E ( D C S 5 8 0 - I }



J E S S U P , MARYLAND 2 0 7 9 4 P A C E 24 O F 71

I . ^ p F A R T K E N T / A G E N C Y



RECORDS CEF IN I T I O N - R E C O R D S E R I E S - * < M ° U ' * 0 " W L A T K A • « « » « » • N O R M A L L Y F t L E D

w r e w m e - AW W K L L AW M U H T I O W A N D D I B N I A X O U i n A S A " U N I T F O R ~ ' "~

f T i o w P U R P O S E S :


APPLICANT BACKGROUND FILES 8 . E A R L I E S T Y E A R / L A T E S T Y E A R

1985 T O 1991 * RECORD S E R I E S D E S C R I P T I O N ( B R , , t r l - T D E S C R I B E T K K T Y P E B O F " t N P O R M A T I O N / D O C U M E N T S / F O R M S F O U N D .

I N T H E S E R I E S . I N C L U D E . T H E P U R P O S E O R F U N C T I O N O F T H E W E R - I E W ]

FILES ON APPLICANTS PROCESSED BUT NOT HIRED.

7 . R E C O R D S E R I E S F O R M A T { S J

y3l L E T T E R S I Z E • M I C R O F I L M -


A B O U N D B O O K • F L O P P Y D I S K

^ P U D I O T A P E O V I D E O T A P E



XX ALPHABET ICAL

CI NUMERICAL

Ct CHRONOLOGICAL

D C E O C R A P H 1 C A L

- Ct OTHER ( S P E C I F Y )

9 . V O L U M E

XJ3 F I L E D R A W E R ( S )


5 O C O M P U T E R T A P E ( S ) N U M B E R O O T H E R ( S P E C I F Y )


XH F I L E D R A W E R ( S ) —

^ D M I C R O F I L M R E E L ( S ).

_ kLUbeTR CI C O M P U T E R T A P E ( S )

• (Try—w( r-t F Y I

1 1 . F I L E I S U S E D

CI D A I L Y CI W E E K L Y BC M O N T H L Y

- F I L E ~ B E C O M E S ^ I N A C T I V E - A F T E R

1 u u u g g n

• M C N T H ( S ) XH Y E A R ( S )

1 3 . C U R R E N T L O C A T I O N ( S ) ( B L D G . , F L O O R . R O O M ]


1 4 . I S RECORD S E R I E S DUPLICATED ELSE-ffHERE T t l F Y E S , S P E C I F Y A O E K C Y O R O F F I C E )

D Y E S XX NO

1 3 . A C C E S S R E S T R I C T I O N S XKt Y E S • N O

( I F Y E S , C I T E L A W ( S ) a R E - U L A T I O N ( S )


~ CI N O N E CI S T A T E F E D E R A L CI I N D E P E N D E N T

j 1 7 . I S A N I N D E X S Y S T E M U S E D 7 [ | p y x s . U T L A I N


• Y E S X_ N O

I S . R E C O M M E N D E D R E T E N T 1 O N





(301) 222-8750 2 I . DATE

7/29/91

D C S 3 3 0 - 4 ( R E V I S E D 2 / 8 7 )

I N S T R U C T I O N S - - T Y P E O R P R I N T A SEPARATE FORM F O R EACH N E W O R REV 1 SCO RECORD S E R I E S . F O R W A R D

WITH RECORDS R E T E N T I O N S C H E D U L E ( D C S 5 5 0 - 1 ]

— —

I N S T R U C T I O N S - - T Y P E O R P R I N T A SEPARATE FORM F O R EACH N E W O R REV 1 SCO RECORD S E R I E S . F O R W A R D

WITH RECORDS R E T E N T I O N S C H E D U L E ( D C S 5 5 0 - 1 ]

DEPARTMENT OF GENERAL S E R V I C E S RECORDS M A N A G E M E N T D I V I S I O N

7 2 7 8 W A T E R L O O R O A D



P A G E 25 OF 71

I . ^ B L F A R T M E N T / A G E N C Y

jR'E ARUNDEL COUNTY 2 . D I V I S I O N


RECORDS D E F I N I T I O N - R E C O R D S E R I E S - * A W 0 T M O F ' R E L A T E D K C e u t N O R M A L L Y P I L X E J A N D U S E D A S A U N f T F O R " '

R E F E R E N C E A S W E L L A * R E T E N T t O N A N D D l B R O S I T I O N P U D M l i n

A. RECORD S E R I E S T I T L E -

OVERTIME SLIPS 5 . E A R L I E S T Y E A R / L A T E S T Y E A R

1987 T O 1991 « . R E C O R D S E R I E S D E S C R I P T I O N ^ a n i K J n - r B M C S I K T H E T Y P E S OF" 1 N F O R M A T 1 O N / D O C U M E N T S f F O R M S F O U N D

• I N T H E S E R I E S . I N C L U D E T H E R U R F O S E O R F U N C T I O N O F T H C ' t E F I E S J

RECORD OF OVERTIME WORKED.



'SSL LEGAL S I Z E CI COMPUTER T A P E

0 BOUND BOOK CI F L O P P Y D I S K

^ ^ U O l O T A P E Q V I D E O T A P E

CI OTHER( S P E C I F Y ) - -

8 . HECURD S E R I E S . SEQUENCE

XXJ ALPHABETICAL

O NUMERICAL

CI CHRONOLOGICAL

• GEOGRAPHICAL

a OTHER ( S P E C I F Y ) --

9 . VOLUME

XB F I L E DRAWER(S) • MICROFILM R E E L ( S )

1 • COMPUTER T A P E ( S ] N U M B E R _ C T H E R ( S p E C I F - r )

I 0 . ANNUAL ACCUMULATION X£ F I L E DRAWER(S)

]_ • MICROFILM R E E L ( S )

O crrwc-Bi < r p c r i F Y l 1 ' F I L E I S USED I " ~ " ~ — - ; 1

X S D A I L Y D WEEKLY CI MONTHLY

- L Z - _ F I LE—SECOMES_ INACTIVE. AFTER " 1 D MONTH! S I XJP Y E A H f S l

N U U B E B

1 3 . CURRENT L O C A T I O N ( S ) ( BLDG>. , F L O O R , R O O M ) POLICE HEADQUARTERS, MILLERSVILLE POLICE PERSONNEL

1 4 . I S RECORD S E R I E S DUPLICATED ELSEWHERE T t l F Y E S , S P E C I F Y / . O E N C Y O P O F F I C E )

Q Y E S XX NO

1 3 . A C C E S S R E S T R I C T I O N S XX: Y E S Q NO ( l F Y E S , C I T E L A B J S J & R E O U L A T I O N ( S )


-XXa N O N E CI STATE CI FEDERAL a INDEPENDENT

1 7 . I S AN I N D E X SYSTEM USED 7 ( I F Y E S . E X P L A I N

B R I E F L Y A N D D E S C R I B E A N Y K A R O W A R C / S O F T W A R E )

a Y E S Xfi N O

1 8 . RECOMMENDED KL'ILNT 1 ON

Retain 1 year, then destroy.

NAME AND T I T L E ° F P R E P A R E R


2 0 . TELEPHONE t

(301) 222-6 4UMBER

5750 2 1 . DATE

7/29/91

DCS 3 5 0 - 4 ( R E V I S E D 2 / 8 7 )

I N S T R U C T I O N S - - T Y P E OR P R I N T A SEPARATE FORM FOR EACH NET* O R R E V I S E D RECORD S E R I E S . FORWARD WITH RECORDS R E T E N T I O N S C H E D U L E ( D C S S B O - I )





P A C E 26 o r 71

ANNE I . _ » 8 _ P _ F A R T V E N T / A G E N C Y

:E ARUNDEL COUNTY 2 . D I V I S I O N


RECORDS D E F I N I T I O N - R E C O R D S E R I E S - * A " r ° * m ° " " L A T E D M C O N M N O R M A L L Y r l U t O A H B W i n AW A U N t T F O R

R E F E R E N C E AW W E U L AW RWmCNTtON A N O O U P Q g t T t O H P U R P O B E g •


ABSENTEE RECORD CARDS E A R L I E S T Y E A R / L A T E S T Y E A R

T O •

< R E C O R D S E R I E S D E S C R I P T I O N ^ n n i K l r u r B M C R I K T H E T Y P E S O F I N P O R M A T I O N / D O C U M E N T S / F O R M S F O U N D

• I N T H E S E R I E S . I N C L U D E T H E P U R P O S E O R F U N C T I O N O P T H E S E P T K B J

RECORDED ABSENCE RECORDS.


3 L E T T E R S I Z E Q M I C R O F I L M -

3 LEGAL S I Z E Q COMPUTER T A P E

0 BOUND BOOK O F L O P P Y D I S K

^ ^ U D I O T A P E Q V I D E O T A P E

XS O T H E R ( S P E C I F Y )

8 . KLLUHD S E R I E S SEQUENCE

Xtt ALPHABETICAL

D NUMERICAL

CI CHRONOLOGICAL

Q GEOGRAPHICAL

• - O T H E R ( S P E C I F Y ) - -

9 . VOLUME

O F I L E D P A W E R ( S ) D MICROFILM R E E L ( S ) • COMPUTER T A P E ( S )

N U M B E R ^ oTHERf S P E C I F Y ] CARD FILE I 0 . ANNUAL ACCUMULAT I ON

Q F I L E DRAWER(S) - • " 50-100- n MICROFILM R E E L ( S ) - NbUbeTH %I COMPUTER TAPE ( S ) CARDS XC frrvp-tjf « ; p c r 1 t r v i

1 1 ' " " F I L E I S USED " . " " ___Zr_L7 '-" O D A I L Y XX WEEKLY • MONTHLY

4 " 2 - _ F I LE—BE COMES INACTIVE- AFTER

3 D MONTH(S) X3P Y E A R ( S ) NUUBEP.



1 4 . I S RECORD S E R I E S DUPLICATED ELSEWHERE? t l F Y E S , S P E C I F Y A G E N C Y OR O F F I C E )

a Y E S • NO

| I S . A C C E S S R E S T R I C T I O N S O Y E S O NO

( I P Y E S , C I T E L A W ( w ) Bt R B O U L A T 1 O N ( S )


~ • NONE U STATE ° FEDERAL ° INDEPENDENT

1 7 . I S A N INDEX SYSTEM U S E D ? [ l r Y E S . E X P L A I N B R I E F L Y A N D D E S C R I B E A N Y H A R D W A R E / S O F T W A R E )

a Y E S • NO



£ k NAME AND T I T L E OF P R E P A R E R


2 0 . TELEPHONE r

(301) 222-1

DUMBER

5750 2 1 . DATE -

D C S 3 S 0 - 4 ( R E V L S E D 2 / 8 7 )

INSTRUCT I O N S - - T Y P E O R P R I N T A D E P A R T M E N T O F G E N E R A L S E R V I C E S


7 2 7 3 W A T E R L O O R O A D





( D C S 3 S O - 1 )



7 2 7 3 W A T E R L O O R O A D





( D C S 3 S O - 1 )



7 2 7 3 W A T E R L O O R O A D


P A C E 27 O F 71

1 . ^ f c ^ A R T V E N T / A C E N C Y

TRE ARUNDEL COUNTY 2 . D I V I S I O N


RECORDS D E F I N I T I O N - R E C O R D S E R I E S - * A " ° W O P R E L A T E D N O R M A L L Y ' P I L E D

M P Z R E N O C AW I B U . AW R E T E N T I O N A N D O f B P - O S A N O M I B ' A I A ' U N I T F O P _J

T T f O N P U R P O S E S


CAD BACKUP TAPES 3 . E A R L I E S T Y E A R / L A T E S T Y E A R

1989 T O 1991 R E C O R D S E R I E S D E S C R I P T I O N (

B R I E F L Y D E S C R I B E T H E

• I N T H E S E R I E S .

T Y P E S O F I N P O R M A T I O N / D O C U M E N T S / P O R M S P O U N D

I N C L U D E T H E P U R P O S E O R F U N C T I O N O P T H E S E R I E S )

BACKUP TAPES OF CALLS FOR SERVICE FROM COMPUTER AIDED DISPATCH (CAD) COMPUTER

7 . RECORD S E R I E S F O R M A T ) S )

3 L E T T E R S I Z E Q M I C R O F I L M -

3 LEGAL S I Z E X S COMPUTER T A P E

3 BOUND B O O K CI F L O P P Y D I S K

^ ^ L T D I O T A P E Q V I D E O T A P E

a O T H E R ) S P E C I F Y )

8 . RECORD S E R I E S - S E Q U E N C E

CI ALPHABETICAL

CI NUMERICAL

X30 CHRONOLOGICAL

CI GEOGRAPHICAL

a O T H E R ( S P E C I F Y ) -

9 . VOLUME

• F I L E DRAWER)S) • MICROFILM R E E L ( S ) O COMPUTER T A P E ( S )

N U M B E R a O T H E R ( S p E c j r Y )

I 0 . ANNUAL ACCUMULAT I ON CI F I L E DRAWER) S ) -

.. CI MICROFILM R E E L ( S )

• f r r v r t ) | < ; p c r l t - v ) 1 1 ' F I L E I S USED -—• - - . JLJ-c.

CI D A I L Y XH WEEKLY O MONTHLY I

, _ 2 • F I LE~BECOMES_ 1NACTJVE- AFTER — O MONTH! S 1 • YEAR) S ]

RTJUBgR i 1 3 . CURRENT L O C A T I O N ) S ) ( B L O C . , F L O O R . ROOM )

[ POLICE HEADQUARTERS, MILLERSVILLE COMMUNICATIONS

1 4 . I S RECORD S E R I E S DUPLICATED ELSEWHERE T t l F Y E S , S P E C I F Y A G E N C Y O R O F F I C E )

O Y E S XX NO

j 1 3 . A C C E S S R E S T R I C T I O N S Q Y E S XXNO ( I P Y E S , C I T E L A W ( S J * R S O U L A T 1 O N ( S )

1


"XXI NONE t3 STATE 0 FEDERAL D INDEPENDENT

1 7 . I S A N I N D E X SYSTEM U S E D ? ( | p Y E S . E X P L A I N


a Y E S M NO

1 8 . RECOMMENDED Kfc.;I LNT ION "

Retain 3 years, !then destroy.

1 • :

i'

i .V.;,,,, '




(301) 222-8750 2 I . DATE

7/29/91

DCS 3 3 0 - 4 ( R E V I S E D 2 / 8 7 )





( D C S 1 5 0 - I )



7 2 7 8 W A T E R L O O R O A D

P . O . B O X 2 7 8

J E S S U P , M A R Y L A N D 2 0 7 9 4


P A C E 28 O F 71

I _ f f _ E P A R T K E N T / A G E N C Y

*E ARUNDEL COUNTY 2 . D I V I S I O N


RECORDS D E F I N I T I O N - R E C O R D S E R I E S - * A " ° W ° r " L A T E D R E C O R D S M O R M A J - L Y F I L E D A N D U S E D A S A U N I T F O R ~

R E F E R E N C E A » WEI—L A S R E T E N T I O N A N O D I S P O S I T I O N P U R P Q g p a ;


COPIES OF PHONE BILLS 8 . E A R L I E S T Y E A R / L A T E S T Y E A R

T O

« . R E C O R D S E R I E S D E S C R I P T I O N ( H " » , * K l - ' r D " « ' » * T H E T Y P E S O F * 1 N F O R U A T I O N / D O C U W E N T S / F O R M S F O U N D . I N T H E S E R I E S . I N C L U D E T H E P U R P O S E O R F U N C T I O N O F T H E S E P T C 8 ]

LOCAL AND LONG DISTANCE TELEPHONE BILLS AND DETAIL.

7 .

•

I

R E C O R D S E R I E S F O R M A T ( S )


L E G A L S I Z E • C O M P U T E R T A P E

B O U N D B O O K 3 F L O P P Y D I S K

O J D I O T A P E 3 V I D E O T A P E


S . R E C O R D S E R I E S . S E Q U E N C E


3 N U M E R I C A L

X B C H R O N O L O G I C A L


3 O T H E R ( S P E C 1 F Y )

V O L U M E

N u v a t n

X 8 F I L E D R A W E R ( S )


3 C O M P U T E R T A P E ( S )





- NuUagw 0 C O M P U T E R T A P E ( S ) . 3 Q T V T B ^ p c r l F Y '

I 1 . F I L E I S U S E D —

3 D A I L Y 3 W E E K L Y B X M C N T H L Y

I J . C U R R E N T L O C A T I O N ! S ) ( B L D G . , F L O O R , R O O M )

POLICE HEADQUARTERS COMMUNICATIONS CENTER

+ 2 — F I L E B E C O M E S - I N A C T I V E - A F T E R

1 3 M O N T H ( S ) S X Y E A R ( S )


t l F Y E S , S P E C I F Y A G E N C Y O R O F F I C E ) 3 Y E S 3 N O

1 5 . A C C E S S R E S T R I C T I O N S O Y E S XH N O

( I F Y E S , C I T E L A W ( S ] * R S Q U L A T I O N ( S }


~ XH N O N E 3 S T A T E 3 F E D E R A L 3 I N D E P E N D E N T

1 7 . I S A N I N D E X S Y S T E M U S E D ? [ | p T E H . E X P L A I N


3 Y E S XX N O



N A M E A N D T I T L E O P P R E P A R E R



(301) 222-8750 2 I . D A T E

9/5/91

D C S 3 3 0 - 4 ( R E V I S E D 2 / 8 7 )

1 r iSTRUCT 1 C N S - - T Y P E O R P R I N T A S E P A R A T E F O R M FOR EACH NEW OR R E V I S E D RECORD S E R I E S . FORWARD WITH RECORDS R E T E N T I O N S C H E D U L E ( D C S 5 5 0 - 1 )





PAGE 29 Q r 71

I . ^ f e F A R T M E N T / A G E N C Y

H R E ARUNDEL COUNTY 2 . D I V I S I O N


RECORDS D E F I N I T I O N - R E C O R D S E R I E S - * a " ° W ° r R E L A T E D R t C O R D B H 0 1 W A U . Y F I L E D AND U K O A S A U N I T F O R "

R K P e K E M C C A S W E L L A S R E T E N T I O N A N D D 1 S P O J J J T 1 O N » < m M « n

4 . RECORD S E R I E S T I T L E COMPUTER SYSTEM UPDATES 5 . E A R L I E S T Y E A R / L A T E S T YEAR

TO •

« . RECORD S E R I E S D E S C R I P T I O N ( B n , K r t - r B « C n l " T H E T Y P E S O F I N F O R M A T 1 O N / D O C U M E N T S / F O R M S F O U N D

• I N THE S E R I E S . I N C L U D E T H E R U R R O S E O R F U N C T I O N O F T H E S E R I E S )

UPDATE TAPES FOR COMPUTER SYSTEMS INCLUDING CAD, AND SYSTEM 36.


a L E T T E R S I Z E a M I C R O F I L M -

3 LEGAL S I Z E XX COMPUTER T A P E

3 BOUND B O O K a F L O P P Y D I S K

^ ^ L T D I O T A P E • V I D E O T A P E



Q ALPHABETICAL

XH NUMERICAL

0 CHRONOLOGICAL

Q GEOGRAPHICAL

D O T H E R ( S P E C I F Y ) - - -

9 . VOLUME

D F I L E DRAWER)S) 0 MICROFILM R E E L ( S ) XX COMPUTER TAPE f S 1

n u m b e r Q Q T I - ( E R ( S P E C 1 FY )

1 0 . ANNUAL ACCUMULAT 1 ON • F I L E DRAWER)S) • MICROFILM R E E L ( S )

- —• r% u P * a & n • * ~ \ i . _ • ( r r v r - n l ^ t x - r i F V '

1 1 • F I L E I S USED — ~ - ' - - - ~ t 1 - —I-

D D A I L Y • WEEKLY XB MONTHLY

' n ~ — F I L E BECOMES -INACT4-VE" -AFTER J~ 6 XB MONTHfS) " a Y E A R ( S )

n U U B B H 1 1

1 3 . CURRENT L O C A T I O N ( S ) ( B L D C J . , F L O O R . R O O M )

POLICE HEADQUARTERS COMPUTER ROOM

1 4 . I S RECORD S E R I E S DUPLICATED ELSEWHERE 7 t l F Y E S , S P E C I F Y A O J E N C Y O P O F F I C E )

XH Y E S a N O VENDOR HAS COPIES

J 1 3 . A C C E S S R E S T R I C T I O N S XH Y E S • NO 1 ( I F Y E S , C I T E L A w ( s ) » R K C s U L A T I O N ( S )

! COPY RIGHTED MATERIALS


" XB NONE ? S T A T E O FEDERAL & INDEPENDENT

1 7 . I S A N INDEX SYSTEM U S E D 7 { I F Y E S . E X P L A I N


• Y E S XX NO


Retain 3 generations of updates (including most recent update), thereafter destroy.

f J ^ N A M E AND T I T L E OF P R E P A R E R

PETER "D. CHRISTENSEN RECORDS MANAGER

2 0 . TELEPHONE r

(301) 222-6 •(UMBER

5750 2 1 . DATE

9/5/91

D C S 3 3 0 - 4 ( R E V I S E D 2 / 8 7 )



7 2 7 5 W A T E R L O O R O A D





( D C S I S O - I )



7 2 7 5 W A T E R L O O R O A D





( D C S I S O - I )



7 2 7 5 W A T E R L O O R O A D


P A C E 30 O F 71

I ^ W W j C P A R T M E N T / A G E N C Y

T R t E ARUNDEL COUNTY 2 . D I V I S I O N


RECORDS D E F I N I T I O N - R E C O R D S E R I E S - * < , " 0 U R " M L A T K B « « « « N O R M A L L Y F I L E D ^ A N D U l n A S A ~ ~ U N I T " F O R " _ ~

R K F C K D t C C A W H U . A W R K T W H T t O W A N D D I S P O S I T I O N P U R P O « E « T

* . R E C O R D S E R I E S T I T L E - - -

COMMUNICATIONS AUDIO TAPES 5 . E A R L I E S T Y E A R / L A T E S T Y E A R

1991 T O 1991 E S D E S C R I P T I O N j B " , , * : * r L ' r O M C R I K T H E T Y P E S O F 1 N P O R M A T I O N / D O C U M E N T S / F O R M S P O U N D

• I N T H E S E R I E S . I N C L U D E T H E P U R P O S E O R F U N C T I O N O P T H E W E R T E E J

TAPES OF CONVERSATIONS WITH CALL TAKERS AND DISPATCHERS IN COMMUNICATIONS




3 BOUND BOOK a F L O P P Y D I S K

^ ^ U D l O T A P E Q V I D E O T A P E



• ALPHABETICAL

3 NUMERICAL

XB CHRONOLOGICAL

° GEOGRAPHICAL

Q O T H E R ( S P E C I F Y J - — - -

9 . VOLUME

O F I L E DRAWER)S) • MICROFILM R E E L ( S ) • COMPUTER T A P E ( S )

N U M B E R ^ C T H E R ( S P E C I F Y ) AUDIO 'TAPES

1 0 . ANNUAL ACCUMULAT I ON • F I L E DRAWER)S) a MICROFILM R E E L ( S )

- — r% *J R1! a 4L f\ » • ~~ * * \ f

" • " F I L E I S USED — " - 11 ~ ~ - 1

;S D A I L Y d WEEKLY O MONTHLY

+ 2 " - - F I I_E BECOMES_ INACTIVE- AFTER " — 3 Xg MONTHfSl " D Y E A R ( S ]

NUMBER

1 2 . CURRENT L O C A T I O N ( S ) ( B L D G . , F L O O R , R O O M ) POLICE HEADQUARTERS, MILLERSVILLE COMMUNICATIONS

1 4 . I S RECORD S E R I E S DUPLICATED ELSEWHERE T t l F Y E S , S P E C I F Y A O E N C Y O R O F F I C E )

° Y E S XB NO

j 1 3 . A C C E S S R E S T R I C T I O N S Q Y E S XB NO -I I F Y E S , C I T E L A w ( w ) Ot R E < 3 U L A T ! O N { S )


- XB NONE O STATE • FEDERAL O INDEPENDENT

1 7 . I S AN I N D E X SYSTEM U S E D ? ( | p Y E S . E X P L A I N


a Y E S }ff NO

I

1 I 1


Retain 2 months, then reuse.

! NAME AND T I T L E OP P R E P A R E R

j ^ ^ .PETER D. CHRISTENSEN | RECORDS MANAGER

2 0 . TELEPHONE t

(301) 222-6 •JUMPER

!750 2 I . DATE

7/29/91 I'

D C S 3 3 0 - 4 ( R E V L S E D 2 / 8 7 )

1 N S T R V C T 1 C N S - - T Y P E OR P R I N T A SEPARATE FORM FOR EACH NEW OR R E V I S E S RECORD S E R I E S . FORWARD WITH RECORDS R E T E N T I O N S C H E D U L E ( D C S S 8 0 - 1 J





PAGE 31 OF 71

I ^ • E P A R T V E N T / A G E N C Y

i R j E ARUNDEL COUNTY 2 . D I V I S I O N


RECORDS D E F I N I T I O N - R E C O R D S E R I E S - * a " O W O r - M L A T S O R E C O R D S N O R M A L L Y F I L E O A N D V K WO AM A U N I T F O R

R E F E R E N C E A . * V E U , A S R r T T W T I W A M D B l f l M l l T I B M P U R M U F S

4 . RECORD S E R I E S T I T L E LINE UP SHEETS

8 .- E A R L I E S T Y E A R / L A T E S T YEAR TO •

* . RECORD S E R I E S D E S C R I P T I O N ( B , , 1 K r t - T DMCRIBW. T H E T Y P E S OF" I N F O R M A T I O R / D O C U M E N T S / F O R M S F O U N D , •IN THE S E R I E S . I H C L U B S T H E R U R R O S E O R F U N C T I O N O F T H E S E R I E S ]

7 . RECORD S E R I E S FORMAT( S ]

X£ L E T T E R S I Z E CI MI CROF I LM -


O BOUND BOOK O F L O P P Y D I S K

^ ^ J J D I O T A P E D V I D E O T A P E


8 . RLCUKD S E R I E S . SEQUENCE

O ALPHABETICAL

O NUMERICAL

X2P CHRONOLOGICAL

Q GEOGRAPHICAL

n O T H E R ( S P E C I F Y ) — • - - -

9 . VOLUME

• F I L E DRAWER(S) • MICROFILM R E E L ( S )

' ' 0 COMPUTER T A F E ( S ) n u m b e r D O T H E R ( S P E C I F Y )

1 0 . ANNUAL ACCUMULATION

• F I L E DRAWER(S) CI M I C R O F I L M R E E L ( S )

-, _ a O T P C D l c - p c r t F Y I

' 1 • F I L E " I S USED -— - '- — • = r ~- -Z l " ' ^ 1 - .

XB D A I L Y CI WEEKLY O MONTHLY

5 2 ~- F11_E B E C O M E S - I N A C T I V E - A F T E R — D MCNTHIS1 " 0 Y E A R f S l

H U T J B B H

1 3 . CURRENT L O C A T I O N ( S ) ( BLDG. . . FLOOR . ROOM )

DISTRICTS, CID^POLICE HQ 1 4 . I S RECORD S E R I E S DUPLICATED ELSEWHERE T

( I F Y E S , S P E C I F Y A O E N C Y O R O F F I C E ) D Y E S ytS. NO

1 3 . A C C E S S R E S T R I C T I O N S Q Y E S XCt NO ( I F Y T S B , C I T E L A W ( s ) ft R S O . U L A T I ON ( 8 J


~ XH NONE p STATE 0 FEDERAL CI INDEPENDENT

1 7 . I S AN I N D E X SYSTEM U S E D 7 ( I F Y E S . E X P L A I N B R I E F L Y A N D D E S C R I B E A N Y H A R D W A R E / S O F T W A R E )

CI Y E S XJD N O


Retain 3 years, then destroy'.' i

! i 1 ' ; " j



2 0 . TELEPHONE I

(301) 222-g DUMBER

S750

t . 2 1 . DATE .. . ••, _ <• 7 ' 1

7/31/91

DCS 3 3 0 - 4 [ R E V I S E D 2 / 8 7 )

I N S T R U C T I O N S - - T Y F * £ OR P R I N T A SEPARATE F O R M FOR EACH NEW O R R E V I S E S RECORD S E R I E S . FORWARD WITH R E C O R D S R E T E N T I O N S C H E D U L E ( D C S 3 9 0 - I J

DEPARTMENT O F GENERAL S E R V I C E S RECORDS MANAGEMENT D I V I S I O N

7 2 7 8 WATERLOO R O A D P . O . B O X 2 7 8



PAGE 32 O F 71

1 . J ^ F A R T V E N T / A G E N C Y

WxZ ARUNDEL COUNTY 2 . D I V I S I O N


RECORDS D E F I N I T I O N - R E C O R D S E R I E S - * ° ' R O U ^ ° R F B L A T E A N O R K A U . V F I L X D A W O U W E O A S A^TJN 1 T F O R 7 . ~

R t r e R K N O C A * W E L L A * R E T E N T I O N A N D O l S K f f T t C N P U M P Q S e i l


BUDGET FILES 8 . E A R L I E S T Y E A R / L A T E S T YEAR

TO

« . RECORD S E R I E S D E S C R I P T I O N J B R I K , , 1 - T " « c « I K T H E T Y P E S OF* I M F O W U T l O N / B O C U U e N T S / F O W M r o o N O ,

• I N T H E S E R I E S . I N C L U O K T H E P U R P O S E O R F U N C T t O N O F T H E t S F I E E J

RECORDS OF BUDGETS SUBMITTED AND APPROVED, MONTHLY EXPENDITURE REPORTS.


XCS L E T T E R S I Z E 3 M I C R O F I L M -


3 B O U N D BOOK 3 F L O P P Y D I S K

^ ^ j J D I O T A P E 3 V I D E O T A P E

:<S. OTHER( S P E C I F Y ]

11 X' 14

8 . RECORD S E R I E S - SEQUENCE

3 ALPHABETICAL

3 NUMERICAL - -—

XX CHRONOLOG1CAL

3 GEOGRAPHICAL


9 . VOLUME

3 F I L E D R A W E R ) S )

3 MICROFILM R E E L ( S ) 3 COMPUTER TAPE f S )

N U M B E R N O T H E R ) S P E C ! F Y )

I 0 . ANNUAL ACCUMULAT1ON 3 F I L E DRAWER ( S ) - • 3 MICROFILM R E E L ( S )

—• n u M a C . / T » - * • w -mm —» ^ / a O T P F B l W r t F V l

1 1 • F I L E I S USED - - - -— -

3 DA I L Y 3 W E E K L Y XX MONTHLY

FILE—BECOMES INACTIV£_AFTER " " _ 2 3 M O N T H ' S 1 'XS Y E A R ( S ) NUMBER 1 1

1 3 . C U R R E N T L O C A T I O N ) S ) ( B L D G . , F L O O R , R O O M ) POLICE HEADQUARTERS DISTRICTS, CID

1 4 . I S RECORD S E R I E S DUPLICATED E L S E W H E R E T t l F Y E S , S F E C 1 F Y A O E K C Y OR O F F I C E ]

X3CYES 3 N O FINANCE

1 3 . A C C E S S R E S T R I C T I O N S 3 Y E S } Q [ NO ( I F Y E S , C I T E L A B ( « ] a R S O . U L A T I O N ( S ]


- }fcX NONE 3 S T A T E 3 FEDERAL 3 INDEPENDENT

1 7 . I S AN I N D E X SYSTEM U S E D T ( ( p Y E S . E X P L A I N


3 Y E S XH NO



NAME A N D T I T L E OF P R E P A R E R

^P-PETER D. CHRISTENSEN RECORDS MANAGER

2 0 . TELEPHONE I

(301) 222-5 flJMBER

5750 2 I . D A T E

9/5/91

J D C S 3 3 0 - 4 ( R E V I S E D 2 / 8 7 )

1N S T R U C T t C N S - - T Y P E OR P R I N T A DEPARTMENT OF GENERAL S E R V I C E S RECORDS MANAGEMENT D I V I S I O N

7275 WATERLOO ROAD P . O . BOX 275

J E S S U P , MARYLAND 20794

A G E N C Y R E C O R D S I N V E N T O R Y S E P A R A T E FORM FOR EACH NEW OR R E V I S E S RECORD S E R I E S . FORWARD WITH R E C O R D S R E T E N T I O N S C H E D U L E ( D C S S S O - I )



J E S S U P , MARYLAND 20794

A G E N C Y R E C O R D S I N V E N T O R Y S E P A R A T E FORM FOR EACH NEW OR R E V I S E S RECORD S E R I E S . FORWARD WITH R E C O R D S R E T E N T I O N S C H E D U L E ( D C S S S O - I )



J E S S U P , MARYLAND 20794 PAGE 33 O F 71

I ^^JJEPARTMENT/AGENCY

^R?E ARUNDEL COUNTY 2 . D I V I S I O N


RECORDS D E F I N I T I O N - R E C O R D S E R I E S - * 0 * ° W °" . N O R M A L L Y F I L E D

B K r C H E K C I AW W K 1 - L AW R E T E N T t O N A N D D I S P O S

" A N D U t l B A S A U N I T F O R "

.IT I on runroaga : 4 . RECORD S E R I E S T I T L E

EQUIPMENT SERVICE LOGS 5 . E A R L I E S T Y E A R / L A T E S T YEAR

TO

« . RECORD S E R I E S D E S C R I P T I O N | ; " R 1 K r U T D M C * « " T H E T Y P E S OF" I H P O R M A T I O N / D O C U M E N T S / F O R M S P O U N D .

I N T H E S E R I E S . I N C L U D E T H E P U R P O S E O P F U N C T I O N O P T H E S E R I E S )

LOGS OF EQUIPMENT AND COMMUNICATION LINE PROBLEMS AND SIGNIFICANT CAD EVENTS.


RXLETTER S I Z E • M I C R O F I L M -

3 LEGAL S I Z E • COMPUTER T A P E

3 BOUND BOOK ° F L O P P Y D I S K

^ U D I O T A P E Q V I D E O T A P E


8 . KLLUKD S E R I E S - SEQUENCE

a ALPHABETICAL

a NUMERICAL

XX CHRONOLOGI CAL

a GEOGRAPHICAL

Q OTHER ( S P E C I F Y ] - • • -

9 . VOLUME

• F I L E DRAWER(S J

• MICROFILM R E E L ( S ) Q COMPUTER T A P E ( S ) O O T H E R ) S P E C I F Y )

I 0 . ANNUAL ACCUMULATION

D F I L E DRAWER(S] • MICROFILM R E E L ( S ]

_ n u U B C T r a COMPUTER TAPE ( S ) : . q Q T v r B f « ; p c r I F Y l

11 F I L E I S USED

O D A I L Y E X W E E K L Y • MONTHLY

FILE—BECOMES INACTIVE- AFTER 1

nUUBgR • MONTH(S) "XX Y E A R ( S )

13 . CURRENT L O C A T I O N ( S ] ( B L D G . , F L O O R . R O O M ) COMMUNICATIONS CENTER POLICE HEADQUARTERS

1 4 . I S RECORD S E R I E S DUPLICATED ELSEWHERE T ( I F Y E S , S P E C I F Y A O E N C Y O P O F F I C E )

a Y E S X K N O

1 3 . A C C E S S R E S T R I C T I O N S O Y E S XX NO 4 I P Y E S , C I T E L A R ( | ] * R B O U L A T I O N ( S )


~ XX NONE E S T A T E ° FEDERAL ° INDEPENDENT

1 7 . I S AN I N D E X SYSTEM U S E D ? ( I F Y E S . E X P L A I N B R I E F L Y A N D D E S C R I B E A N Y H A R D W A R E / S O F T W A R E ]

a Y E S <£X NO


Retain 2 year's, then destroy.

NAME AND T I T L E ° * P R E P A R E R



(301) 222-8750 2 I . DATE

8/2/91

DCS 3 3 0 - 4 ( R E V I S E D 2 / 8 7 ]

I N S T R V C T I Q N S - - T Y P E O R P R I N T A



W I T H R E C O R D S R E T E N T I O N S C H E D U 1 _ E

( D C S 9 9 0 - 1 )



7 2 7 8 W A T E R L O O R O A D

P . O . B O X 2 7 8

J E S S U P , M A R Y L A N D 2 0 7 9 4


P A C E 34 o r 71

j ^ D C F .

^ • ^ A N *

A R T M E N T / A G E N C Y



RECORDS D E F I N I T I O N - R E C O R D S E R I E S _ A O R O U P O F R E L A T E D R C C O R D t N O R M A L L Y F I L C D A N D U t K D A * A U N I T F O R

R E F E R E N C E AM W E L L A* R B T E N T I O N A N O D I S P O S I T I O N P U R P O S E S •

4 . R E C O R D S E R I E S T I T L E ACCOUNTABILITY SHEETS 5 . E A R L I E S T Y E A R / L A T E S T Y E A R

. T O

9 . R E C O R D S E R I E S D E S C R I P T I O N { B R ' " " , U T 0 " C , » * B B : ™ * - T Y P E S OF" I N F O R M A T t O N / D O C U M E N T S / F O R M S F O U N D

• I N T H E S E R I E S . I N C L U D E T H E P U R P O S E O R F U N C T I O N O F T H E S E R I E S ]

RECORDS OF PERSONAL ACCOUNTABILITY FOR HEADSETS, RADIOS, KEYCARDS, PAGERS.

7 . R E C O R D S E R I I I S F O R M A T ( S ] 8 . R E C O R D S E R I E S . S E Q U E N C E 9 . V O L U M E -

X X L E T T E R S I Z E a M I C R O F I L M - • A L P H A B E T I C A L a F I L E D R A W E R ( S )

• M I C R O F I L M R E E L ( S ) 3 L E G A L S I Z E • C O M P U T E R T A P E • N U M E R I C A L • C O M P U T E R T A P E ( S )

0 B O U N D B O O K • F L O P P Y D I S K • C H R O N O L O G 1 C A L • O T H E R ( S P E C I F Y )

^ B u j D I O T A P E n V I D E O T A P E a G E O G R A P H I C A L G E O G R A P H I C A L 1 0 . A N N U A L A C C U M U L A T I O N

a O T H E R ( S P E C I F Y ; • O T H E R ( S P E C I F Y ) a F I L E D R A W E R ( S )


a C O M P U T E R T A P E ( S )

- - • a n r > T P ( - - p r r t P Y ]

1 1 . ' . " F I L E I S U S E D " — - — '

a D A I L Y XJP W E E K L Y O M O N T H L Y

1 3 . CURRENT L O C A T I O N ( S ] ( B L D G . , FLOOR,ROOM J

POLICE HEADQUARTERS COMMUNICATIONS CENTER

rzv- F I L E B E C O M E S - I N A C T 4 - V E " A F T E R

a M C N T H ( S ) a Y E A R ( S ]


t l F Y E S , S P E C I F Y A G E N C Y O R O F F I C E )

• Y E S XH N O

1 5 . A C C E S S R E S T R I C T I O N S D Y E S XTJ N O

I I F Y E S , C I T E L A W ( S ] * R B Q U L A T I O N ( S )


- XH N O N E D S T A T E O F E D E R A L Q I N D E P E N D E N T

1 7 . I S A N I N D E X S Y S T E M U S E D T ( | p Y T . S . E X P L A I N


a Y E S xJ? N O


Retain until item is returned, destroyed, or otherwise out of service, then destroy.


. PETER D. CHRISTENSEN RECORDS MANAGER


(301) 222-8750

I 2 I . D A T E

8/2/91 D C S S 9 0 - 4 ( R E V I S E D 2 / 8 7 )

I NSTRUCT IQNS - - T Y P E OR P R I N T A S E P A R A T E FORM FOR EACH NEW OR R E V I S E S RECORD S E R I E S . FORWARD WITH RECORDS R E T E N T I O N S C H E D U L E ( D C S 3 5 0 - I )





P A C E 35 O F 71

ARTMENT/AGENCY



RECORDS D E F I N I T I O N - R E C O R D S E R I E S - * a w O W o r * * L A T * n R E C O R D S N O R M A L L Y F I L E D A N D U l n A S A U N I T F O R

W K F g W g W e C A S W E I - L A S R E T E N T I O N A N D D I S P O S I T I O N y U R W U M ; _

4 . RECORD S E R I E S T I T L E DRUG LAB STATISTICS

5 . E A R L I E S T Y E A R / L A T E S T YEAR 1984 TO 1991

5 . R E C O R D S E R I E S D E S C R I P T I O N ( B R I , t r T - T B M c a > " T W T Y P E S O p " I N F O R M A T 1 O N / D O C U M E N T S / F O R M S P O U N D .

I N T H E S E R I E S . I N C L U D E T H E P U R P O S E O R F U N C T I O N O P T H E S E R I E S )

COMPILATION OF STATISTICS ON CDS SEIZURES, CHEMICAL ANALYSES, AND RELATED ACTIVITIES OF LABORATORY.


XX L E T T E R S I Z E ° M I C R O F I L M -

3 LEGAL S I Z E CI COMPUTER T A P E

• BOUND BOOK CI F L O P P Y D I S K

^ ^ U D I O T A P E 0 V I D E O T A P E



n A L P H A B E T I C A L

D NUMERICAL

XX> CHRONOLOGICAL

O GEOGRAPHICAL


9 . VOLUME

• F I L E DRAWER(S) a MICROFILM REEL( S ) • COMPUTER T A P E ( S ) C OTHER( S P E C 1 FY )

I 0 . ANNUAL ACCUMULAT I ON 0 F I L E DRAWER)S) a MICROFILM R E E L ( S )

- NuUagft a COMPUTER T A P E ( S ) d m - y j c - q ( < ; p c r t F Y i

1 1 F I L E I S USED

a D A I L Y a WEEKLY XX? MGNTHLY

X2_. !_ FILE—BECOMES INACTIVE- AFTER

N U M B E R 0 MONTH(S) XH Y E A R ( S )

t Z . CURRENT L O C A T I C N f S ) ( BLDG.. , F L O O R , ROOM)

POLICE HEADQUARTERS DRUG LAB

1 4 . I S RECORD S E R I E S DUPLICATED ELSEWHERE T t l P Y E S , S P E C I F Y A O E N C Y O R O F F I C E )

X XY E S a N O DEPUTY CHIEF, SERVICES

1 3 . A C C E S S R E S T R I C T I O N S O Y E S XKNO I I P Y E S , C I T E L A s ( s ) * R S S U L A T 1 O N { S )


- XX NONE • STATE • FEDERAL n INDEPENDENT

17 . I S A N I N D E X SYSTEM USED T ( 1 F Y E S . E X P L A I N


a Y E S XX NO

\ 1 8 . RECOMMENDED RETENTION


NAME AND T I T L E OF" P R E P A R E R

'•PETER D. CHRISTENSEN RECORDS MANAGER


(301) 222-8750 2 I . DATE

9/10/91

DCS 3 3 0 - 4 ( R E V I S E D 2 / 8 7 ]

1 NSTRUCT 1 QNS - - T Y P E OR P R I N T A SEPARATE FORM FOR EACH NEW OR R E V I S E S RECORD S E R I E S . FORWARD WITH RECORDS R E T E N T I O N S C H E D U L E ( D C S S 5 0 - I )





PAGE 36 OF 71

I _WAEFARTMENT/AGENCY

^ R ? E ARUNDEL COUNTY 2 . D I V I S I O N


RECORDS D E F I N I T I O N - R E C O R D S E R I E S - " * a " ° W O R " * L A T E D R E C O R D S H O W A U - V F I L M A N D U t n A S A U N I T F O R

R E F E R E N C E A » » E 1 _ L A S R E T E N T I O N A N D D I S P O S I T I O N P U R F O a P *

4 . RECORD S E R I E S T I T L E DRUG LOGS

8 . E A R L I E S T Y E A R / L A T E S T YEAR 1972 TO 1991

« . RECORD S E R I E S D E S C R I P T I O N • B , , , , c ' n - T D E S C R I B E T H E T Y P E S O F " I N F O R M A T 1 O N / D O C U M E N T S / F O R M S P O U N D . I N T H E S E R I E S . I N C L U D E T H E P U R P O S E O R F U N C T I O N O F T H E S E R I E S )

LOG BOOKS RECORDING RECEIPT AND RELEASE OR DESTRUCTION OF CDS

7 . RECORD S E R I E S F O R M A T ( S }

• LE 1' I L H S I Z E D M I C R O F I L M -

Ct LEGAL S I Z E CI COMPUTER T A P E

ISC BOUND BOOK CI F L O P P Y D I S K

^ J J D I O T A P E Q V I D E O T A P E


a . RECORD S E R I E S . SEQUENCE

Ct ALPHABETICAL

CI NUMERICAL

BX CHRONOLOG1 CAL

D GEOGRAPHICAL

Ct OTHER ( S P E C I F Y )

9 . VOLUME

• F I L E DRAWER(S) 0 MICROFILM R E E L ( S ] Q COMPUTER T A P E ( S I

N U M B E R Q Q T H E R ( S P E C I FY )

1 0 . ANNUAL ACCUMULAT I ON

0 F I L E DRAWER(S ) Q MICROFILM R E E L ( S )

_

1 1 " F 1 LE I S USED - _ . 1 fflt D A I L Y D WEEKLY • MONTHLY

4 _ 4 - - - F l LK~BLCOMES_ INACTIVE- AFTER —-3 O MONTHISI *X3 Y E A R ' S )

MUUSgR

1 3 . CURRENT LOCAT ION ( S ) ( B L D G . . F L O O R .ROOM)


1 4 . I S RECORD S E R I E S DUPLICATED ELSEWHERE T fctF Y E S , S P E C I F Y A O E N C Y O R O F F I C E )

Q Y E S XJ? N °

1 5 . A C C E S S R E S T R I C T I O N S O Y E S K K N O - ( I F Y E S , C I T E L A W ( s ) & R K O U L A T I O H I S )

1 8 . A U D I T REQUIREMENTS INSPECTION UNIT

~ Ct NONE Ct S T A T E O FEDERAL X3 INDEPENDENT

1 7 . I S AN I N D E X SYSTEM USED T ( I p Y E 3 . E X P L A I N


• Y E S NO

1 8 . RECOMMENDED Kfc. I fc_N I 1 ON

Retain 30 years, (micro as necessary and destroy originals) then destroy.



2 0 . TELEPHONE I

(301) 222-6 •njMRFR

5750 2 1 . DATE

9/10/91

DCS 3 3 0 - 4 ( REV LSED 2 / 8 7 )




W I T H R E C O R D S R E T E N T I O N SCHEDULE

{ D C S 5 8 0 - 1 )



7 2 7 3 W A T E R L O O ROAD P . O . B O X 2 7 5

J E S S U P , M A R Y L A N D 2 0 7 9 4


P A C E 37 O F 71

I ^ B f e D E P A R T K E N T / A G E N C Y

^RNNE ARUNDEL COUNTY 2 . D I V I S I O N


RECORDS D E F I N I T I O N - R E C O R D S E R I E S - * A " O W ^ 0 r " « L A T W n R S C O R D f l N O R M A L L Y F I L E D A N D U t n A S A U N I T F O R

R E F E R E N C E AM B E L L A W R E T E N T I O N A N D Dl B R O S I T I O N P U R P O S E S

4 . R E C O H P S E R I E S T I T L E

LABORATORY ANALYSIS FORMS 5 . E A R L I E S T Y E A R / L A T E S T Y E A R

1972 T O 1991

« . RECORD S E R I E S D E S C R I P T I O N { ' W F L Y D E S C R I B E T H E T Y P E S O F " I N F O R M A T I O N / D O C U M E N T S / F O R M S F O U N D .

I N T H E S E R I E S . I N C L U D E T H E P U R P O S E O R F U N C T I O N O F T H E S E R I E S )

5 PART FORM SUBMITTED WITH SUSPECTED CDS FOR ANALYSIS INCLUDING CHAIN OF CUSTODY AND RESULTS OF ANALYSIS COPIES: White - Lab/Chemist

Green - With Evidence Goldenrod - Officer

Yellow - State's Atty. - ~ Pink - Defendant through State's Atty.


3 X L E T T E R S I Z E U M I C R O F I L M -

CI L E G A L S I Z E O C O M P U T E R T A P E

O B O U N D B O O K CI F L O P P Y D I S K

^ ^ J J D I O T A P E n V I D E O T A P E

CI O T H E R ( S P E C 1 F Y J

8 . R E C O R D S E R I E S - S E Q U E N C E


E X N U M E R I C A L


o G E O G R A P H I C A L


9 . V O L U M E



0 C O M P U T E R T A P E 1 S ] N U M B E R Q O T H E R ( S p E c l F Y )

I 0 . A N N U A L A C C U M U L A T 1 O N

D F I L E D R A W E R ( S }


N U M B E R A C O M P U T E R T A P E ( S )

- • O T H P B I C P F r l F Y l

' 1 - F I L E I S U S E D — - n?r ~ — — ~

XB D A I L Y CI W E E K L Y CI M O N T H L Y

1 2 • ~ F I LE B E C O M E S H NACT hVE AFTER J 3 Q M O N T H ( S ) Xfi Y E A R ( S )

1 3 . C U R R E N T L O C A T I O N ( S ) { B L D G . . F L O O R . R O O M )

POLICE HEADWUARTERS DRUG LAB


( I P Y E S , S P E C I F Y A O E N C Y O P O F F I C E )

Y E S • N O See # 6

1 3 . A C C E S S R E S T R I C T I O N S Xg Y E S • N O

( I F Y E S , C I T E L A W ( S ) * R E O U L A T I O N ( s }

ANNOTATED CODE OF MARYLAND 10-618

I S . A U D I T R E Q U I R E M E N T S

INSPECTION UNIT " D NONE Cj S T A T E • F E D E R A L XB I N D E P E N D E N T

1 7 . I S A N I N D E X S Y S T E M U S E D T ( I F Y E S . E X P L A I N


O Y E S x 5 N O


Retain originals for 3 years. Then microfilm or capture electronic image and destroy originals. Retain microfilm or electronic imagc-for 50 years, then destroy.

J 8 ^ N A M E A N D T I T L E O F P R E P A R E R

PETER D. CHRISTENS EN RECORDS MANAGER


(301) 222-4 U M B E R

-8750 2 I . D A T E

9/9/91

DCS 3 3 0 - 4 [ R E V I S E D 2 / 8 7 )





( D C S 8 8 0 - 1 J



7 2 7 8 W A T E R L O O R O A D



P A G E 38 O F 71

l ^ B S D E F A R T M E N T / A G E N C Y

^RCNE ARUNDEL COUNTY 2 . D I V I S I O N


RECORDS D E F I N I T I O N - R E C O R D S E R I E S - * O W O U * " °r M L A T K D R E C O R D S N O R M A L L Y P I L E D A N D U K D A S A U N I T F O R

R E F E R E N C E A S W E L L AW R E T E N T I O N A M D D l B R O S I T I O N P U R P O S E S


CHEMISTS NOTES 8 . E A R L I E S T Y E A R / L A T E S T Y E A R

1972 T O 1991

« . R E C O R D S E R I E S D E S C R I P T I O N ( B R , « " ' 1 - ' r D E S C R I B E T H E T Y P E S O F " I H F O R M A T I O N / D O C U M E N T S / F O R M S F O U N D I N T H E S E R I E S . I N C L U D E T H E R U R R O S E O R F U N C T I O N O F T H E S E R I E S )

NOTES AND OBSERVATIONS OF CHEMIST MADE DURING CHEMICAL ANALYSIS OF SUSPECTED CDS.


XJ3 L E T T E R S I Z E • M I C R O F I L M -

• L E G A L S I Z E O C O M P U T E R T A P E


^ ^ J J D I O T A P E Q V I D E O T A P E

n O T H E R ( S P E C I F Y )



N U M E R I C A L




9 . V O L U M E -



• C O M P U T E R T A P E f S 1 N U M B " O O T H E R ( S P E C I F Y )

1 0 . A N N U A L A C C U M U L A T 1 O N

D F I L E D R A W E R ( S )


1^ W P R 43 C* cX ^ • » • » • » w ~ V I

D O T W D / W r l F Y I

1 1 ' F I L E I S U S E D - — - . _1 "

XH. D A I L Y n W E E K L Y O M O N T H L Y

F I L E - " B E C O M E S _ I N A C T I V E - A F T E R —

3 • M O N T H ( S ) XX Y E A R ( S )





a Y E S X 8 N O

1 3 . A C C E S S R E S T R I C T I O N S Q ^ Y E S O N O

I I F Y E S , C I T E L A w ( s ) * R S Q U L A T I O N ( S )


INSPECTION UNIT " Q N O N E ° S T A T E • F E D E R A L X P I N D E P E N D E N T

17 . I S A N I N D E X S Y S T E M U S E D ? ( I F Y E S . E X P L A I N


a Y E S S X N O






(301) 222-J

D U M B E R

3750

2 I . D A T E

9/10/91

D C S 3 3 0 - 4 ( R E V I S E D 2 / 8 7 )

I M S T R U C T I O N S - - T Y P E O R P R I N T A




( D C S 9 5 0 - 1 }



7 2 7 5 W A T E R L O O R O A D

P . O . B O X 2 7 5

J E S S U P , M A R Y L A N D 2 0 7 9 4


P A C E 39 O F 71

• A R T M E N T / A G E N C Y



RECORDS D E F I N I T I O N - R E C O R D S E R I E S -

A O - R O U P o r R E L A T E D M C O R O B N O R M A L L V P I L E D A N O u n a AW A

R E F E R E N C E AW 1 K U AW R E T E N T t O N A M O O I W P - O B I T I O N P U R P O g g g U N I T F O R

4 . R 6 . C O H D S E R I E S T I T L E

VEHICLE FILES E A R L I E S T Y E A R / L A T E S T Y E A R

1 9 8 5 T O P r P S P n t

« . R E C O R D S E R I E S D E S C R I P T I O N ( B R I E F L Y O K W C R I W K

I N T H E S E R I E S .

T H K T Y P E S O P I N F O R M A T I O N / D O C U M E N T S / F O R M S F O U N D .


VEHICLE ACCIDENT REPORTS (County Long Form) INFORMATION PERTAINING TO CONFISCATED VEHICLES LIST OF ALL DEPARTMENT VEHICLES


. ^ XL E T T E R S I Z E a M I C R O F I L M -

a L E G A L S I Z E • C O M P U T E R T A P E

• B O U N D B O O K O F L O P P Y D I S K

• ^ ^ J J D I O T A P E O V I D E O T A P E

Xi? O T H E R ( S P E C 1 F Y )

Dept. Vehicles in S/36

R E C O R D S E R I E S S E Q U E N C E


Q N U M E R I C A L , . , . . . .

Vehicle Acci, XS C H R O N O L O G I C A L Monthly


XJ? O T H E R ( S P E C I F Y )

Dept. Vehicles (all types)

V O L U M E

JH F I L E D R A W E R ( S )


_ • C O M P U T E R T A P E ( S )

' D O T H E R ( S P E C 1 F Y )



D M I C R O F I L M R E E L ( S )

NUMBER D C O M P U T E R T A P E ( S )

-. • cn-HP-p; t - p r r i F Y )

I I F I L E I S U S E D

XH D A I L Y D WEEKLY Xfi M O N T H L Y

1 2 - F I L E B E C O M E S - I N A C T I V E A F T E R

• M C N T H ( S ) O Y E A R ( S ]


POLICE HEADQUARTERS, 2nd FLOOR MANAGEMENT PLANNING


fclF Y E S , S P E C I F Y A G E N C Y O R O F F I C E )

XH Y E S • N O (Parts of them are)

j 1 5 . A C C E S S R E S T R I C T I O N S XB Y E S O N O

j { I F Y E S , C I T E L A W ( S ) a R E Q U L A T I O N I 8 }

i Management Planning Staff

1 « . A U D I T R E Q U I R E M E N T S

" xB N O N E -Q S T A T E • F E D E R A L ...P . I N D E P E N D E N T

j 1 7 . I S A N I N D E X S Y S T E M U S E D T { | p Y E S . E X P L A I N

B R I E F L Y A N D D E S C R I B E A N Y H A R D W A R E / S O F T W A R E ) 1 8 . R E C O M M E N D E D R E T E N T I O N

Q Y E S N O Retain 4 years, then destroy.




(301) 222-8750

2 I . D A T E

9/23/91

D C S 3 3 0 - 4 ( R E V I S E D 2 / 8 7 )

I N S T R U C T 1 Q N S - - T Y P E O R P R I N T A




( D C S 5 B O - I )




P . O . B O X 2 7 5

J E S S U P , M A R Y L A N D 2 0 7 9 4


P A C E 40 O F 71

^NNI ' A R T M E N T / A G E N C Y

:NNE ARUNDEL COUNTY 2 . D I V I S I O N


RECORDS D E F I N I T I O N - R E C O R D S E R I E S a O R O U P o r R E L A T E D R E C O R D S N O R M A L L Y F I L E D A N D U S K D A S A U N I T F O R

R E F E R E N C E A S W E L L A S R E T E N T I O N A N D D I S P O S I T I O N P U R P O S E S ;


PROJECT FILES 5 . E A R L I E S T Y E A R / L A T E S T Y E A R

T O •

« . R E C O R D S E R I E S D E S C R I P T I O N {n n l K t ^ r D " C " « " ™ * T Y P E S O F I N F O R M A T I O N / D O C U M E N T S / F O R M S F O U N D

I N T H E S E R I E S . I N C L U D E T H E P U R P O S E O R F U N C T I O N O P T H E S E R I E S ]

ACCREDITATION FILES - (1991-Present)

GRANT FILES - (1987-Present) _ _


yj3 L E T T E R S I Z E • M I C R O F I L M -

O L E G A L S I Z E O C O M P U T E R T A P E

a B O U N D B O O K O F L O P P Y D I S K

' \ U D I O T A P E ° V I D E O T A P E




X K N U M E R I C A L Accreditation XK C H R O N O L O G I C A L Grants o G E O G R A P H I C A L

° O T H E R ( S P E C I F Y )

grants 1 N U M B E R

9 . V O L U M E

Accred. XX F I L E D R A W E R ) S )


D C O M P U T E R T A P E ( S )

O O T H E R ) S P E C I F Y )


a F I L E D R A W E R ) S J


N U M B E R D C O M P U T E R T A P E ( S )

. - a Q T H F B ( < ; p c r i F Y |

I I . F I L E I S U S E D — — —

XB D A I L Y ACCRED QCSEEKLY Grant a M O N T H L Y

F I L E BECOMES- INACTIVE" AFTER ACCRED Never

1 NUMBER

n M C N T H ( S J XX Y E A R ) s ]GRANTS

1 3 . C U R R E N T L O C A T I O N ( S ) ( B L D G . , F L O O R , R O O M )

Police Headquarters - 2nd Floor Management Planning


( I F Y E S , S P E C I F Y A O E N C Y O R O F F I C E )

O Y E S • N O

1 5 . A C C E S S R E S T R I C T I O N S XX Y E S C3 N O

( I F Y E S , C I T E L A W ( S ) * R S O U L A T I O N I S )

Management Planning

Accred. Independent 1 « . A U D I T R E Q U I R E M E N T S

Grants all Three " ° N O N E XB S T A T E XM F E D E R A L XX I N D E P E N D E N T


B R I E F L Y A N D D E S C R I B E A N Y H A R O S A R E / S O F T W A R E ) 1 8 . R E C O M M E N D E D R E T E N T I O N

a Y E S ® t N O Retain accreditation files 5 years and

grant files 3 years, then destroy.

1 . . ._ . N A M E A N D T I T L E O F P R E P A R E R

i

2 0 . T E L E P H O N E N U M B E R 2 I . D A T E

^ PETER D. CHRISTENSEN 'RECORDS MANAGER (301) 222-8750 9-23-91

D C S 3 5 0 - 4 ( R E V I S E D 2 / 8 7 )





( D C S 5 8 0 - 1 )



7 2 7 8 W A T E R L O O R O A D

P . O . B O X 2 7 8

J E S S U P , M A R Y L A N D 2 0 7 9 4


P A G E __• O F 71

I _wBtFARTMENT/AGENCY

ft'NE ARUNDEL COUNTY 2 . D I V I S I O N U N I T

POLICE DEPARTMENT RECORDS D E F I N I T I O N - R E C O R D S E R I E S - *

aWOU1' O F KWLATW.O K C O R D S N O R M A L L Y P I L E D A N D UWKO AW A U N I T F O R R E F E R E N C E AW W E L L AW W E T E N T I O N A N O D I S P O S I T I O N P U R P O g g g _ _

4 . R E C O R D S E R I E S T I T L E BUDGET FILES 8 . E A R L I E S T Y E A R / L A T E S T Y E A R

T O •

« . R E C O R D S E R I E S D E S C R I P T I O N

PURCHASE ORDER COPIES

DEPARTMENTS APPROVED BUDGET

DEPARTMENT BUDGET REQUESTS

B R I E F L Y D E S C R I B E

• I N T H E S E R I E S .

T H E T Y P E S O P I N P O R M A T I O N / D O C U M E N T S / F O R M S F O U N D .

I N C L U D E T H E P U R P O S E O R F U N C T I O N O F T H E S E R I E S J

7 . R E C O R D S E R I E S F O R M A T ( S J Purchase Orders

3 X L E T T E R S I Z E • M I C R O F I L M -

° b f g n T y ^ S f g e ? C O M ^ « T A P E

B X B O U N D B O O K CI F L O P P Y D I S K

^ ^ J J D I O T A P E O V I D E O T A P E


Report Covers/3'ring Binders 'J. Dept. Budget Requ|ts.

8 . R L L U R O S E R I E S S E Q U E N C E


E X N U M E R I C A L

XJ5 C H R O N O L O G I C A L


CI O T H E R ( S P E C I F Y )

9 . V O L U M E

XX F I L E D R A W E R ( S )


. Q C O M P U T E R T A P E ( S )



XX F I L E D R A W E R ( S )

I 0. M I C R O F I L M R E E L ( S )

NuUbgt t a C O M P U T E R T A P E ( S )

- 0 OTHFB[--pcripy)

I 1 . F I L E I S U S E D " —

Xj? D A I L Y Ct W E E K L Y a M O N T H L Y

n r . - F I L E B E C O M E S - I N A C T I V E " A F T E R

0 M O N T H ( S ) XX3 YEARf S )

1 3 . C U R R E N T L O C A T I O N ( S ) ( B L D G . . F L O O R . R O O M )

Police Headquarters - 2nd Floor Management Planning



XH Y E S • N O Arundel Ctr. - Office of Financ

1 S . A C C E S S R E S T R 1 C T I O N S CJ Y E S D N O

( I F Y E S , C I Y E L A W ( W ) a R B Q U L A T I O N ( 8 ]

16. A U D I T R E Q U I R E M E N T S

- XB N O N E P S T A T E O F E D E R A L O I N D E P E N D E N T



a Y E S Xfi N O


Retain purchase orders 3 years, then destroy Retain department budget requests and approved budgets 2 years, then destroy.

N A M E A N D T I T L E O P P R E P A R E R



(301) 222-8750

2 1 D A T E

9/23/91

DCS 5 3 0 - 4 ( R E V I S E D 2 / 8 7 )

INSTRUCT I O N S - - T Y P E O R P R I N T A SEPARATE FORM FOR EACH NEW OR R E V I S E D RECORD S E R I E S . FORWARD WtTH RECORDS R E T E N T I O N SCHEDULE ( D C S S S O - I J


7 2 7 B WATERLOO ROAD P . O . BOX 2 7 3



PAGE 42 OF 71

^^fcBCFARTMENT/AGENCY ^pwNNE ARUNDEL COUNTY

2 . D I V I S I O N POLICE DEPARTMENT

3 . UNIT RECORDS

D E F I N I T I O N - R E C O R D S E R I E S - * 0 , t O W ° r " X L A T K D K C O R D I N O R M A L L Y F I L E D A N D U S E D A S A U N I T F O R R E F E R E N C E AW W E L L A S R K T K N T 1 O N A N D D l B R O S I T I O N P U R P O S E S


CASH RECEIPTS 3 . E A R L I E S T YEAR/LATEST YEAR

TO

< RECORD S E R I E S D E S C R I P T I O N ( B W I K F U T D M C R I B B T H E T Y R E S OF" I N F O R M A T t O N / D O C U M E N T S / F O R M S F O U N D .

I N THE S E R I E S . I N C L U D E T H E R U R R O S E O R F U N C T I O N O F T H E S E R I E S ]

RECEIPTS AND BACK-UP INFO. FOR THE FOLLOWING:

Restitution Reimbursement to various sub-items within the Police Vehicle Proceeds Departments operation budget. County Forfeitures & Seizures Federal Seizures Deposits made to General Fund(DEA Overtime, Disciplinary Fines)


X3 L E T T E R S I Z E D M I C R O F I L M -

• LEGAL S I Z E CJ COMPUTER T A P E

• BOUND B O O K CI F L O P P Y D I S K

^ ^ U J D I O T A P E O V I D E O TAPE

CI OTHER( S P E C I F Y )

8 . KLUUKU S E R I E S - SEQUENCE

a ALPHABETICAL

XJJ NUMERICAL

Ct CHRONOLOGICAL

a GEOGRAPHICAL


9 . VOLUME

M F I L E DRAWER(S) • MICROFILM R E E L ( S )

1 D COMPUTER T A P E { S 1 N U M B E R Q O T H E R )specj F Y )


CI F I L E DRAWER ( S ) Ct MICROFILM REEL ( S )

N b U B g f l ° COMPUTER T A P E ( S | - - D m W R K P T C i r f . ! 1 1 " F I L E I S U S E D — - ' — ~ :

• D A I L Y x : & WEEKLY • MONTHLY

~ r r ^ F I L E BECOMES-INACTIVE" AFTER ~ Q MONTH! S 1 CI Y E A R ( S )

NUUBER -1 3 . CURRENT L O C A T I O N ( S ) ( B L D G . , F L O O R , R O O M )

Police Headquarters, 2nd Floor Management Planning

1 4 . I S RECORD S E R I E S DUPLICATED ELSEWHERE T ( I P Y E S , S P E C I F Y A G E N C Y O R O F F I C E )

BXYES a N O Arundel Ctr. Office of Finance

1 3 . A C C E S S R E S T R I C T I O N S XJJ Y E S • NO ( I F Y E S , C I T E LAW( S ) 8l R S C J U L A T I O N ( S )

Management Planning Staff


_ XXJ NONE S3 STATE • FEDERAL • INDEPENDENT

1 7 . I S AN I N D E X SYSTEM U S E D T ( | r Y E S , E X P L A I N


a Y E S O NO




^ .PETER D. CHRISTENSEN RECORDS MANAGER

2 0 . TELEPHONE I

(301) 222-875

{UMBER

0

2 1 . DATE

9/23/91

DCS 3 3 0 - 4 ( R E V I S E D 2 / 8 7 )

1 f ' S T R U C T 1 C M S - - T Y P E O R P R I N T A

S E P A R A T E F O R M F O R E A C H N E T O R



{ D C S 8 B 0 - I )




P . O . B O X 2 7 8 J E S S U P , M A R Y L A N D 2 0 7 9 4 .


P A C E 43 O F 71

^ k . D E P A R T M E N T / A G E N C Y

™ ANNE ARUNDEL COUNTY 2 . D I V I S I O N


RECORDS

i

D E F I N I T I O N - R E C O R D S E R I E S - * 9n<,VW °r * S L A T S O W C C O R D t N O R M A L L Y F 1 L E O A N D U S E D AW A U N I T F O R R E F E R E N C E A S W B L L A S R S T W N T I O N A N D D I S P O S I T I O N P U R P O S E S

i


ACTIVITY LOGS 5 . E A R L I E S T Y E A R / L A T E S T Y E A R

T O

i

6 . R E C O R D S E R I E S D E S C R I P T I O N J B R , « , ^ - R D M C R I B W i T H E T Y P E S O P I N F O M A T I O N / D O C U M E N T S / F O R M S F O U N D .

• I N T H E S E R I E S . I N C L U D E T H E P U R P O S E O R F U N C T I O N O F T H E S E R I E S ]

Logs Recording Day-to-Day Operational Activities of Units.

i


t ^ J L E T T E R S I Z E • M I C R O F I L M

O L E G A L S I Z E • C O M P U T E R T A P E

a B O U N D B O O K O F L O P P Y D I S K

U O I O T A P E El V I D E O T A P E


8 . R E C O R D S E R I E S S E Q U E N C E


O N U M E R I C A L

K X C H R O N O L O G I C A L

n G E O G R A P H I C A L


9 . V O L U M E



Varies • C O M P U T E R T A P E I S ]

N U * m e * S 3 ? D T H E R ( S P E C 1 F Y )


n F I L E D R A W E R ( S ]


N L - H B g R Q C O M P U T E R T A P E ( S ) - . O ffrwrnl w r i F V l

i

1 1 • F I L E I S U S E D - ~ . L

XX D A I L Y O W E E K L Y D M O N T H L Y

— T * - F I L E B E C O M E S - I N A C T I V E " A F T E R f~

1 M O N T H ( S ) D Y E A R ( S )

i


Anne Arundel County Police Department Hdqtrs. Section Commanders Offices.


1 I F Y E S , S P E C I F Y A O E K C Y O R O F F I C E )

a Y E S - & N O

i

1 3 . A C C E S S R E S T R I C T I O N S O Y E S • N O

( I F Y E S , C I T E L A W ( S ) * R S O U L A T I O N ( s )


XX N O N E ° S T A T E D F E D E R A L .9 . I N D E P E N D E N T

i



a Y E S qtx N O


Retain'4 years, then destroy.'^

i •WW9. N A M E A N D T I T L E OF P R E P A R E R

mW Peter D. Christensen Police Records Manager

2 0 . T E L E P H O N E t

(301) 222-8750

( U M B E R 2 1 . D A T E

9/14/92 i

D C S 3 3 0 - 4 ( R E V I S E D 2 / 8 7 )

. - . . -

I N S T R U C T I O N S - - T Y P E OR P R I N T A SEPARATE F O R M FOR E A C H NEW OR

R E V I S E D RECORD S E R I E S . FORWARD W I T H RECORDS R E T E N T I O N SCHEDULE ( D C S 8 B O - I )


7 Z 7 B WATERLOO ROAD P . O . BOX 2 7 8


A G E N C Y R E C O R D S I N V E N T O R Y I N S T R U C T I O N S - - T Y P E OR P R I N T A SEPARATE F O R M FOR E A C H NEW OR

R E V I S E D RECORD S E R I E S . FORWARD W I T H RECORDS R E T E N T I O N SCHEDULE ( D C S 8 B O - I )


7 Z 7 B WATERLOO ROAD P . O . BOX 2 7 8

J E S S U P , MARYLAND 2 0 7 9 4 P A G E 44 o r 71

I ^ f c F A R T M E N T / A G E N C Y

^R'NE ARUNDEL COUNTY 2 . D I V I S I O N


RECORDS C E F IN I T 1 O N - R E C O R D S E R I E S - * a n O V * O F R E L A T E D R E C O R D S N O R M A L L Y F I L K D A N D U S E D A S A U N I T F O R

R E F E R E N C E A S W E L L A S R E T E N T I O N A N D D I S P O S I T I O N P U R P O S E *

4 . RECORD S E R I E S T I T L E WRITTEN DIRECTIVES & ACCOUNTABILITY SHEETS 8 . EARLIEST Y E A R / L A T E S T YEAR

87 T O Present I . . . . . .

S E R I E S D E S C R I P T I O N J B , 1 I K , , U Y D M C R I K T H E T Y R E B O F I N F O R M A T I O N / D O C U M E N T S / F O R M S F O U N D

I N T H E S E R I E S . I N C L U D E T H E R U R R O S E O R F U N C T I O N O F T H E S E R I E S ]

ALL COPIES OF GENERAL ORDERS, SPECIAL ORDERS, MEMORANDUMS AND ASSOCIATED ACCOUNTABILITY SHEETS.

7 . R E C O R D S E R I E S F O R M A T { S J

XS L E T T E R S I Z E U M I C R O F I L M -

• L E G A L S I Z E O C O M P U T E R T A P E

O B O U N D B O O K ° F L O P P Y D I S K

^ ^ U D I O T A P E Q V I D E O T A P E



a ALPHABETICAL

X B NUMERICAL

X B CHRONOLOGICAL

• GEOGRAPHICAL

D O T H E R ( S P E C I F Y )

9 . VOLUME

N U M B E R

XXJ F I L E D R A W E R ( S )





XXJ F I L E D R A W E R ) S )

I O M I C R O F I L M R E E L ( S }

n u U b e r D C O M P U T E R T A P E ( S )

- • O T H F B ^ P F r l F Y )

F I L E I S U S E D

XS D A I L Y O W E E K L Y D MONTHLY

rz~.- F I L E B E C O M E S — I N A C T I V E " A F T E R

Never MUMBBB

• M O N T H ! S ] a Y E A R ( S )

1 3 . C U R R E N T L O C A T I O N ! S ) { B L D G . , F L O O R , R O O M )

Police Headquarters, 2nd Floor Management Planning Staff


t l F Y E S , S P E C I F Y A O . E N C Y O R O F F I C E )

• Y E S XH N O

I S . A C C E S S R E S T R I C T I O N S Q Y E S • N O

{ I F Y E S , C I T S L A B ( S ) * R E G U L A T I O N ! s )

I 6 . A U D I T REQUIREMENTS

" XB NONE a STATE 0 FEDERAL ° INDEPENDENT

1 7 . I S A N I N D E X SYSTEM U S E D ? ( | p Y E S . E X P L A I N

B R I E F L Y A N D D E S C R I B E A N Y H A R O B A R E / S O F T W A R E )

• Y E S NO


Retain permanently, periodically transfer to State Archives.




(301) 222-8750

1 2 1 . D A T E

9/23/91

DCS 3 3 0 - 4 ( R E V I S E D 2 / 8 7 )

I N S T R U C T I O N S - - T Y P E OR P R I N T A SEPARATE FORM FOR EACH NEW OR R E V I S E S RECORD S E R I E S . FORWARD WITH RECORDS R E T E N T I O N SCHEDULE ( D C S 3 8 0 -1 )





PAGE 45 OF 7 1

TTNNE I ^ ^ P A R T M E N T / A G E N C Y

S'NE ARUNDEL COUNTY 2 . D I V I S I O N

POLICE DEPARTMENT a . U N I T

RECORDS D E F I N I T I O N - R E C O R D S E R I E S - " * A I R O U 1 " ° r « L A T K n R E C O R D S N O R M A L L Y F I L E D A N D U « D AW A U N I T F O R

R E F E R E N C E AW W g L L AW R E T E N T I O N A N D P I B R O W I T I O N P U R P O S E S • _

4 . R E C O R D S E R I E S T I T L E CORRESPONDENCE 8 . E A R L I E S T Y E A R / L A T E S T Y E A R

90 T O Present

« . R E C O R D S E R I E S D E S C R I P T I O N ( B R I E F L T D U c n i l l

• I N THE S E R I E S . T H E T Y R E S O P I N F O R M A T I O N / D O C U M E N T S / F O R M S F O U N D .


GENERAL CORRESPONDENCE - LETTERHEAD AND INTEROFFICE.

7 . RECORD S E R I E S FORMAT{S)

<5XLETTER S I Z E D M I C R O F I L M -

O- LEGAL S I Z E D COMPUTER T A P E

5_ BOUND BOOK CI F L O P P Y D I S K

f j JD lO T A P E Q V I D E O T A P E


S . RECORD S E R I E S SEQUENCE

O ALPHABETICAL

• NUMERICAL

• CHRONOLOGICAL

• GEOGRAPHICAL

O T H E R ( S P E C I F Y ]

VOLUME XXl F I L E DRAWER(S)

a MICROFILM R E E L ( S ) I n COMPUTER T A P E [ S )

N U M B C f t • OTHER( S P E C 1 FY )

1 0 . ANNUAL ACCUMULATI ON O F I L E DRAWER(S ) a MICROFILM R E E L ( S )

N U M B g ' R a COMPUTER TAPE ( S ) - O O T H T H l I F Y )

11 . F I L E I S USED-

xi3 n A I I - Y • WEEKLY O MONTHLY

1 3 . CURRENT LOCAT I ON( S ) ( BLDG . , F L O O R . ROOM )

rz F I L E B E C O M E S - I N A C T I V E - AFTER 2 D MONTH(S) XXI Y E A R ( S )

1 4 . I S RECORD S E R I E S DUPLICATED ELSEWHERE T t t F Y E S , S P E C I F Y A O E N C Y O R O F F I C E )

D Y E S XH NO

1 3 . A C C E S S R E S T R I C T I O N S X B Y E S D NO ( I F Y E S , C I T E L A W ( S ) * R B O . U L A T I O N ( S }

Management Planning Personnel

I « . A U D I T REQUIREMENTS

_ X 8 NONE STATE • FEDERAL d INDEPENDENT

1 7 . I S AN INDEX SYSTEM USED T ( ] p Y E S . E X P L A I N


Q Y E S NO



NAME AND T I T L E OF P R E P A R E R PETER D. CHRISTENSEN RECORDS MANAGER


(301) 222-8750

2 1 . DATE

9/23/91

DCS 3 3 0 - 4 ( R E V I S E D 2 / 8 7 )

1 N S T R U C T 1 Q N S - - T Y P E OR P R I N T A

S E P A R A T E FORM FOR EACH N E W OR R E V I K E D R E C O R D S E R I E S . FORWARD


( D C S S B O - 1 )

D E P A R T M E N T OF G E N E R A L S E R V I C E S


7 2 7 B W A T E R L O O ROAD

P . O . BOX 2 7 3



PACE 46 OF 71

I . ^ • k F A R T M E N T / AGENCY

S r f c ARUNDEL COUNTY 2 . D I V I S I O N


RECORDS D E F I N I T I O N - R E C O R D S E R I E S - * a n < > V * o r R E L A T E D M C S H O I N O f t K A L X V P I L E D A N D U S E D A S A U N I T F O R ~ " ; " ~

R S P E R E N C C AM W K L L AW R S T I N T I O N A N O D 1 B P - O S J T 1 O N P V R M I E S


RADAR CALIBRATION CERTIFICATES B . E A R L I E S T Y E A R / L A T E S T Y E A R

1970 T O 1991

« . RECORD S E R I E S D E S C R I P T I O N ( B R l , C K l - T B E S C R I S E T H E T Y P E S O P " I N F O R U A T I O N / D O C U M E N T S / F O R M S F O U N D .

I N T H E S E R I E S . I N C L U D E T H E P U R P O S E O R F U N C T I O N O F T H E S E R I E S J

COPIES OF CALIBRATION CERTIFICATES"


: Q C L E T T E R S 1 Z E O M l C R O F I L M -


3 B O U N D B O O K 3 F L O P P Y D I S K

^ ^ J D I O T A P E • V I D E O T A P E


. . . 1

S . R E C O R D S E R I E S . S E Q U E N C E


XB N U M E R I C A L

n C H R O N O L O G I C A L


n O T H E R ( S P E C I F Y ]

9 . V O L U M E



1 Q C O M P U T E R T A P E ( S ] -

n u m b e r • O T H E R ) S P E C I F Y )


n F I L E D R A W E R ) S ) -

O M I C R O F I L M R E E L ( S ]

1 — r% U PR 43 C f\ ^» w i • w • *— • • \ 1 . XX? n r y r B i ^ p c - r i p r i

1 1 ' F I L E I S U S E D - _ . ' —- - -

a D A I L Y XS W E E K L Y O M O N T H L Y

F I L E B E C O M E S _ I N A C T M V E - A F T E R ' ^ -

3 • M C N T H ( S ) XB Y E A R ( S ] n U U B B R 1 '

I j 1 3 . C U R R E N T L O C A T I O N ) S ) ( B L D C . , F L O O R . R O O M )

1 POLICE HEADQUARTERS, MILLERSVILLE | TRAFFIC SAFETY


t l P Y E S , S P E C I F Y A G E N C Y O R O F F I C E )

O Y E S S ( N O

j I S . A C C E S S R E S T R I C T I O N S O Y E S X X N O

i ( I F Y E S , C I T S L A W ( S ) & R S O U L A T I O N ( S ) 1 !


_ Q N O N E XX S T A T E O F E D E R A L ° I N D E P E N D E N T

j 1 7 . I S A N I N D E X S Y S T E M U S E D ? ( | p Y E S . E X P L A I N

| B R I E F L Y A N D D E S C R I B E A N Y H A R D B A R E / S O F T W A R E ]

O Y E S Xfl N O


Retain original 3 years, then micro and destroy original. Retain micro for 10 years, then destroy. . , .

! N A M E A N D T I T L E O F P R E P A R E R

! ^ ^ . PETER D. CHRISTENS EN ' RECORDS MANAGER

2 0 . T E L E P H O N E f

(301) 222-6

• { U M B E R

5750 2 I . D A T E

7/29/91

DCS 3 3 0 - 4 ( R E V I S E D 2 / 8 7 )

1 NSTRUCTIQINS - - T Y P E OR P R I N T A SEPARATE F O R M F O R EACH N E W O R R E V I S E D RECORD S E R I E S . F O R W A R D W I T H R E C O R D S R E T E N T I O N S C H E D U L E

( D C S 550-1}

D E P A R T M E N T O F GENERAL S E R V I C E S RECORDS MANAGEMENT D I V I S I O N

727S W A T E R L O O R O A D

P . O . B O X 275 J E S S U P , M A R Y L A N D 20794


P A C E 47 O F 71

I . ^ • ^ J F A R T M E N T / A G E N C Y

S t ARUNDEL COUNTY 2. D I V I S I O N


RECORDS C E F I N I T I O N - R E C O R D S E R I E S - * A W < 5 U * ' O R « L A T E D R E C O R D S H o n « A U . y f j u j o A N D ; y « r a j A » - A - w i T - F o i t - —

M F r R E N O C A S I B U A S R K T C N T t O N A N D D I l K S f T I O N M m v n « r >

4 . R E C O R D S E R I E S T I T L E - - — -

CROSSING GUARD FILES -5 . E A R L I E S T Y E A R / L A T E S T Y E A R

1980 T O 1991 « . R E C O R D S E R I E S D E S C R I P T I O N ( B * 1 " ' L - T D E S C R I B E T K K T Y P E S O F * I N F O R M A T I O N / D O C U M E N T S / F O R M S F O U N D .

• I N T H E S E R I E S . - I N C L U O K T H E P U R P O S E O R F U N C T I O N - O P T H E I E P I E S )

PERSONNEL AND PAYROLL RECORDS FOR ALL PRESENT AND FORMER CROSSING GUARDS





^ ^ L T O I O T A P E 3 V I D E O T A P E

3 O T H E R ( S P E C I F T )

8. RECORD S E R I E S . SEQUENCE

XX A L P H A B E T I C A L

3 NUMERICAL

3 CHRONOLOGICAL

3 GEOGRAPHICAL


9 . VOLUME

Xj? F I L E D R A W E R ; S ) 3 MICROFILM R E E L ( S )

1 0 C O M P U T E R • T A P E ( S1 n u m b e r A O T H E R ( S P E C I F Y )

I 0 . ANNUAL ACCUMULAT 1 O N

• F I L E DRAWER(S) • MICROFILM. R E E L ( S )

. . . — n WJ R * O b f% v j

•.XD ( r - W T - K p r r i r Y l j 1 1 ' F I L E " I S U S E D - — " " " " " - " - ' — - - — - - - - - " —

i 3 D A I L Y JOX WEEKLY 3 MONTHLY 1

+ 2 r ^ F I L E B E C O M E S - I N A C T I V E - A F T E R — 30 O MCNTHf S 1 XB Y E A R f S l

MUUBgfl'

; 13. C U R R E N T L O C A T I O N ( S ) ( B L D G . , F L O O R . ROOM )

| POLICE HEADQUARTERS, MILLERSVILLE 1 TRAFFIC SAFETY

14. I S RECORD S E R I E S DUPLICATED ELSEWHERE T fclF Y E S , S P E C I F Y A G E N C Y O R O F F I C E )

3 Y E S }g? N O

j 1 5 . A C C E S S R E S T R I C T I O N S Y E S 3 NO j ( I F Y E S , C I T S L A W ( S ) a R S Q U L A T I Q N ( S ] i I ' -


~ 3 NONE XX STATE XX FEDERAL . 3 INDEPENDENT

1 7 . I S A N I N D E X SYSTEM U S E D ? ( | p Y K S . - U 7 U I N


3 Y E S X 8 NO

18. RECOMMENDED KLILNTION .

Retain originals for 3 years. Then microfilm or capture electronic image_ .aad^destroy originals. Retain microfilm 'or'electronic image for 50 years," then destroy.


• PETER D. CHRISTENS EN ! RECORDS MANAGER


(301) 222-8750 2 I . DATE -

7/29/91

DCS 3 5 0 - 4 ( R E V LSED 2 / 8 7 )

I N S T R U C T 1 Q N S - - T Y P E O R P R I N T A

S E P A R A T E F O R M F O R E A C H N E T * O R



( D C S 3 8 0 - I )



7 2 7 8 W A T E R L O O R O A D



P A C E 48 O F 71

i 'ARTKENT/ AGENCY



RECORDS D E F I N I T I O N - R E C O R D S E R I E S - * ' O r K t A W D - K e O I I D l N O R M A L L Y F I L M A H O - U S E D A S A U N I T F O R

R S P E R B . N C S A S K U . A S R E T E N T I O N A M P O I B R O S I T T O N P U R P O S E S •


ABANDONED AUTO FILE 8 . E A R L I E S T Y E A R / L A T E S T Y E A R

1980 T O .1991

R E C O R D S E R I E S D E S C R I P T I O N ( B R , K , r l - ' r D E S C R I B E T H E T Y R E S O F t N F O R M A T 1 O N / D O C U M E N T S / F O R M S F O U N D

I N T H E S E R I E S . I N C L U D E T H E R U R R O S E O R F U N C T I O N O F T H E " S E R I E S )

DOCUMENTATION INVOLVED WITH DISPOSAL OF ABANDONED AUTOS.


3 L E T T E R S I Z E CI M I C R O F I L M -

3 L E G A L S I Z E CI C O M P U T E R T A P E

CI B O U N D B O O K CI F L O P P Y D I S K

^ U D I O T A P E CI V I D E O T A P E

XR O T H E R ( S P E C I F Y )


Q A L P H A B E T I C A L

X"K N U M E R I C A L

CI C H R O N O L O G I C A L


CI O T H E R ( S P E C I F Y )

V O L U M E

X S F I L E D R A W E R ( S )

CI M I C R O F I L M R E E L ( S ]

3 D C O M P U T E R T A P E ( S )

n u m b e r Q Q T H £ R ( S P E C I F Y )


LESS THEN™ D R A W E R ( S ) - -

I CI M I C R O F I L M R E E L ( S )

- n u U b e T R N C O M P U T E R T A P E ( S )

. a m r v r n l ^ n r Y l

I 1 " F I L E I S U S E D -—

D A I L Y CI W E E K L Y • M O N T H L Y

1-2 , F I L E ~ B E C O M E S . I N A C T I V E - A F T E R

1 a MONTH(S) X B YEAR(S)

I 3 . C U R R E N T L O C A T 1 O N ( S ] ( B L D C . , F L O O R . R O O M )

POLICE HEADQUARTERS, MILLERSVILLE TRAFFIC SAFETY


t l F Y E S , S P E C I F Y A G E N C Y O R O F F I C E }

C Y E S XX N O

1 3 . A C C E S S R E S T R I C T I O N S Q Y E S £ ( N O

- ( I F Y E S , C I T E L A V ( S ) a R E O U L A T I O N ( S )


"~ X X N O N E D S T A T E 0 F E D E R A L CI I N D E P E N D E N T

1 7 . I S A N I N D E X S Y S T E M U S E D T ( I F Y E S . E X P L A I N

B R I E F L Y A N D D E S C R I B E A N Y H A R D W A R E . / S O F T W A R E )

• Y E S N O


Retain originals for 3 years. Then microfilm or capture electronic image and destroy originals. Retain microfilm or electronic imag' for 50 years, then destroy.




(301) 222-8750 2 1 . D A T E

7/29/81

D C S 3 3 0 - 4 [ R E V I S E D 2 / 8 7 ]

1 N S T R U C T ! QNS - - T Y P E O R P R I N T A




( D C S 5 B O - 1 )



7 2 7 5 W A T E R L O O R O A D



P A G E _49_ O F 71

1 . D E P A R T M E N T / A G E N C Y

Wh. ARUNDEL COUNTY 2 . D I V I S I O N


RECORDS D E F I N I T I O N - R E C O R D S E R I E S - * ° * O W ' O R W - A T M 1 K C S H D 8 N O R M A L L Y F I L M S A N D U I « D A S "A U N I T FOR " V

R S P E R S N C S A S B E L L A S R K T K N T I O N A N D D t BROS I T I O N r i f f l m v *


RECORDS OF ROUTINE INSPECTIONS 5 . E A R L I E S T Y E A R / L A T E S T Y E A R

1987 T O 1991

5 . R E C O R D S E R I E S D E S C R I P T I O N B " C R , » * T H E T Y P E S O F " I N F O R M A T I O N / D O C U M E N T S / F O R M S F O U N D I N T H E S E R I E S . I N C L U D E T H E R U R R O S E O R F U N C T I O N O F T N E S E R I E S )

INSPECTION RECORDS OF FACILITIES AND EQUIPMENT CONDUCTED ON A REGULAR ROUTINE BASIS.


L E T T E R S I Z E D M I C R O F I L M -

a L E G A L S t Z E O C O M P U T E R T A P E

• SOUND BOOK O F L O P P Y D I S K

^ p i O T A P E • V I D E O T A P E




a N U M E R I C A L

XX C H R O N O L O G I C A L

Q G E O G R A P H I C A L

O T H E R ( S P E C I F Y ) -

9 . V O L U M E

O F I L E DRAWER(S) O M I C R O F I L M R E E L ( S ) • C O M P U T E R T A P E ( S )

n u m b e r ^ OTHER ( S P E C I F Y ]


O F I L E D R A W E R ( S ) •

O M I C R O F I L M R E E L ( S ) - NbUfag'H ° C O M P U T E R T A P E ( S )

rw w P R a r\ ^ * - - — ^ | O (YTWPf w r i F v l

F I L E I S U S E D _ ^ — — _ _

n D A I L Y fiXWEEKLY • M O N T H L Y

F I L E — B E C O M E S I N A C T I V £ _ AFTER "

1 • MONTH(S7 YEAR( S ] ' NUMBER 1 '

I j 1 3 . CURRENT L O C A T I O N ( S ) ( B L O C . , F L O O R , R O O M )

j DISTRICTS, SECTIONS

1 4 . I S R E C O R D S E R I E S D U P L I C A T E D ELSEWHERE?

t l F Y E S , S P E C I F Y A G E N C Y O R O P P I C e )

a Y E S XOC N O

1 5 . A C C E S S R E S T R I C T I O N S • Y E S XX N O

( I F y t s , C I T S L A W ( s ] a R K Q U L A T I O K ( S 1 1 6 . A U D I T R E Q U I R E M E N T S

" M N O N E a S T A T E 0 F E D E R A L ° I N D E P E N D E N T

1 7 . I S A N I N D E X S Y S T E M U S E D T ( i p Y E S . E X P L A I N

B R I E F L Y A N D D E S C R I B E A N Y H A R O B A R E / S O F T W A R E )

a Y E S BX N O

t

I 8 . R E C O M M E N D E D Rfc. 1 L N T I O N


1 JB9_ . N A M E A N D T I T L E OF P R E P A R E R



(301) 222-8750 2 I . D A T E

7/29/91

D C S 3 5 0 - 4 ( R E V I S E D 2 / 8 7 )

—

I t - S T R U C T I O N S - - T Y P E OR P R I N T A DEPARTMENT OF GENERAL S E R V I C E S RECORDS MANAGEMENT D I V I S I O N



A G E N C Y R E C O R D S I N V E N T O R Y S E P A R A T E FORM FOR EACH NEW OR REV 1SEJD RECORD S E R I E S . FORWARD WITH R E C O R D S R E T E N T I O N S C H E D U L E ( D C S S B O - 1 }




A G E N C Y R E C O R D S I N V E N T O R Y S E P A R A T E FORM FOR EACH NEW OR REV 1SEJD RECORD S E R I E S . FORWARD WITH R E C O R D S R E T E N T I O N S C H E D U L E ( D C S S B O - 1 }



J E S S U P , MARYLAND 2 0 7 8 4 PACE 50 OF 71

t . D E P A R T M E N T /AGENCY

UrNE ARUNDEL COUNTY 2 . D I V I S I O N

POLICE DEPARTMENT 3 . UN I T

RECORDS D E F I N I T I O N - R E C O R D S E R I E S - * ° " o w * °" « L A T S D R X C O K O S ^ N O R M A L L Y F t L C D A N D U K S AM A " U N 1 T _ F O R

R E F E R E N C E A * I B U . AM R E T E N T I O N A N D D U M J I T I O N P U R P O S E S

4 . RECORD S E R I E S T I T L E . . . . . . . CELL BLOCK LOG

8 . E A R L I E S T Y E A H / L A T E S T YEAR

TO •

« RECORD S E R I E S D E S C R I P T I O N ( B R l , r t - T D O C R I K T H E T Y P E S O P I N P O R S I A T 1 O N / D O C U M E N T S / F O R M S F O U N D . I N T H E S E R I E S . I N C L U D E T H E P U R P O S E O R F U N C T I O N O F T H E S E R I E S )

LOG OF PRISONERS INCARCERATED AND RELEASED.


X3 L E T T E R S I Z E CI M I C R O F I L M -

3 LEGAL S I Z E U COMPUTER T A P E

3 BOUND BOOK • F L O P P Y D I S K

^ ^ U O I O T A P E a V I D E O T A P E



• ALPHABETICAL

Q NUMERICAL

XX CHRONOLOGICAL

• GEOGRAPHICAL

O O T H E R ( S P E C I F Y ) —

9 . V O L U M E

N U M B E R

• F I L E DRAWER(S) • MICROFILM R E E L ( S 0 COMPUTER T A P E ( S ) • OTHER ( S P E C I FY )

I 0 . ANNUAL ACCUMULAT I ON • F I L E DRAWER(S) • O MICROFILM R E E L ( S )

- I U U B E R 0 COMPUTER TAPE ( S )


XB D A I L Y a WEEKLY a MONTHLY

-L2-. F I LE—BECOMES^ INACTIVE- AFTER 1 Xfi MONTH(S) O Y E A R ( S )

1 3 . CURRENT L O C A T I ON ( S ) ( B L D G . , F L O O R . R O O M ]

DISTRICTS

1 4 . I S RECORD S E R I E S DUPLICATED ELSEWHERET frlF Y E S , S P E C I F Y A O E N C Y O R O F F I C E )

a Y E S XH NO

1 3 . A C C E S S R E S T R I C T I O N S O Y E S XH NO ( I F Y E S , C I T E L A B ( s ) a R K O U L A T I O N I 8 )


- Xg NONE D S T A T E O FEDERAL O INDEPENDENT


B R I E F L Y A N D D E S C R I B E A N Y H A R D W A R E / S O F T W A R E ]

• Y E S Xil NO




. PETER D. CHRISTENSEN RECORDS MANAGER


(301) 222-8750 2 1 . DATE

7/31/91

D C S 3 3 0 - 4 ( R E V I S E D 2 / 8 7 )




A G E N C Y R E C O R D S I N V E N T O R Y SEPARATE FORM FOR EACH NEW OR R E V I S E D RECORD S E R I E S . FORWARD WITH RECORDS R E T E N T I O N S C H E D U L E ( D C S SBO -1 )




A G E N C Y R E C O R D S I N V E N T O R Y SEPARATE FORM FOR EACH NEW OR R E V I S E D RECORD S E R I E S . FORWARD WITH RECORDS R E T E N T I O N S C H E D U L E ( D C S SBO -1 )



J E S S U P , MARYLAND 2 0 7 9 4 PACE 51 OF 71

I . H ^ A R T M E N T / A G E N C Y

imZ. ARUNDEL COUNTY 2 . D I V I S I O N


RECORDS D E F I N I T I O N - R E C O R D S E R I E S A a R O U P o r R E L A T E D

« K f f l t t W « A S I E U .

R E C O R D S N O R M A L L Y F I L I D A N D U S E D A S * U N I T P O P

A S R E T E N T I O N A N O D I S P O S I T I O N P U R P O S E S •_


PRISONER INITIAL ENTRY CARD E A R L I E S T Y E A R / L A T E S T YEAR

TO

« . RECORD S E R I E S D E S C R I P T I O N ( a H i K r n - T D E S C R I B E T H E T Y P E S O F " I N F O R M A T I O N / D O C U M E N T S / F O R M S P O U N D ,

• I N THE S E R I E S . I N C L U D E T H E P U R P O S E O R F U N C T I O N O F T H E S E R I E S )

CARD COMPLETED BY TRANSPORTING OFFICER.



3 LEGAL S I Z E D COMPUTER T A P E


^ ^ L T O I O T A P E a V I D E O T A P E

XB OTHER( S P E C I F Y )

• 3 X 5


a ALPHABETICAL

a NUMERICAL

• CHRONOLOGICAL

CI GEOGRAPHICAL


9 . VOLUME

N U M B E R

0 F I L E DRAWER(S) Q MICROFILM R E E L ( S ) D COMPUTER T A P E ( S ) 0 OTHER( S P E C 1 FY )


0 F I L E DRAWER(S) D M I C R O F I L M R E E L ( S )

- NLUbgR a COMPUTER T A P E ( S ) D crrwr-R{ C E - » C T M F Y I

1 1 F I L E I S USED

XB D A I L Y D WEEKLY D MONTHLY

1-2-. — F I L E BE COMES _ I NACTJ.VE-AFTER 1 V C N T H ( S l ° Y E A R ( S )

! 1 3 . CURRENT L O C A T I O N ( S ) ( B L D G . , F L O O R , R O O M )

DISTRICTS 1 4 . I S RECORD S E R I E S DUPLICATED ELSEWHERE?

( I F Y E S , S P E C I F Y A O E N C Y O R O F F I C E )

• Y E S X& NO

I S . A C C E S S R E S T R I C T I O N S • Y E S XX NO

- ( I F Y E S , C I T S L A B ( S ) a R E G U L A T I O N ! S )


- NONE E S T A T E Q FEDERAL P INDEPENDENT



a Y E S XB NO


Retain 2 years, then-destroy:

i • • f\ p ; ,' V.




(301) 222-8750 2 I . DATE

7/31/91

DCS 3 8 0 - 4 ( R E V L S E D 2 / 8 7 )

1N S T R U C T I Q M S - - T Y P E OR P R I N T A S E P A R A T E FORM FOR EACH NEW OR R E V I S E D RECORD S E R I E S . FORWARD WITH R E C O R D S R E T E N T I O N S C H E D U L E ( D C S 5 B O - 1 )





PAGE 52 OF 71

1 . ^ B F A R T M E N T / A G E N C Y

ISE ARUNDEL COUNTY 2 . D I V I S I O N


RECORDS C E F IN I T l O N - R E C O R D S E R I E S - * * ° " O U " " ' M L A T B B R E C O R D S N O W I A L L V f I L t t A « B _ U I M A I " A U N I T r O R .

R C P E K B H C K A W W E L L A * R S I I N T 1 O H A N D D 1 B P Q S f T f O N

4 . RECORD S E R I E S T I T L E -

JUVENILE ARREST/DETENTION LOG 5 . E A R L I E S T Y E A R / L A T E S T YEAR

TO

E S D E S C R I P T I O N ^ a n i K r t ~ ' T D M C R I K T K W T Y P E S O F " I N F O R M A T I O N / D O C U M E N T S / F O R M S F O U N D ,

• I N T H E S E R I E S . I N C L U D E T H E R U R R O S E O R F U N C T I O N O F T H E S E R I E S )

LOG OF JUVENILE ARREST AND DETENTION ACTIVITIES THROUGH RELEASE OF INDIVIDUAL.

7 . RECORD S E R I E S F O R M A T ( S ] 8 . RELUKU S E R I E S . SEQUENCE 9 . VOLUME

3 L E T T E R S I Z E Q M I C R O F I L M - a ALPHABETICAL a

a F I L E DRAWER(S) MICROFILM R E E L ( S )

LEGAL S I Z E n COMPUTER T A P E E NUMERICAL • COMPUTER T A P E ( S ) •

• BOUND BOOK 0 F L O P P Y D I S K XX CHRONOLOGICAL N U M B E R a O T H E R ( S P E C 1 F Y )

^ • b D I O T A P E Q V I D E O T A P E • GEOGRAPHICAL I 0 . ANNUAL ACCUMULAT I ON a O T H E R ( S P E C 1 F Y J D OTHER ( S P E C I F Y ] — - • F I L E DRAWER)S)

a MICROFILM R E E L ( S )

- N U M B E R a COMPUTER T A P E ( S ) - -- N U M B E R

a ( Y T V F R l C P C - r T F V '

I 1 . F I L E I S U S E D

}S D A I L Y Q W E E K L Y • MONTHLY

F I L E B E C O M E S . I N A C T I V E " A F T E R

1 n U m B E R

Xfi MONTH(S] O Y E A R ( S )


DISTRICTS 14 . I S R E C O R D S E R I E S D U P L I C A T E D E L S E W H E R E T


• Y E S XV N O

I S . A C C E S S R E S T R I C T I O N S X B Y E S Q" NO -I I P Y E S , C I T E L A W ( s ] * R B O U L A T I ON ( S )

I « . A U D I T R E Q U I R E M E N T S

- X K N O N E ° S T A T E 0 F E D E R A L ° I N D E P E N D E N T

1 7 . I S AN I N D E X SYSTEM U S E D ? ( I F Y E S . E X P L A I N

B R I E F L Y A N D D E S C R I B E A N Y H A R D S A R E / S O F T W A R E ]

a Y E S M NO

1 8 . RECOMMENDED R E T E N T I O N


• NAME AND T I T L E O F P R E P A R E R 2 0 . TELEPHONE NUMBER 2 1 . DATE • PETER D. CHRISTENSEN RECORDS MANAGER

(301) 222- 8750 7/31/91

D C S 3 3 0 - 4 ( R E V I S E D 2 / 8 7 )

If -STRUCT I O N S - - T Y P E OR P R I N T A DEPARTMENT OF GENERAL S E R V I C E S RECORDS MANAGEMENT D I V I S I O N



A G E N C Y R E C O R D S I N V E N T O R Y SEPARATE FORM FOR EACH NEW OR R E V I S E D RECORD S E R I E S . FORWARD WITH RECORDS R E T E N T I O N S C H E D U L E ( D C S 5 B O - I )




A G E N C Y R E C O R D S I N V E N T O R Y SEPARATE FORM FOR EACH NEW OR R E V I S E D RECORD S E R I E S . FORWARD WITH RECORDS R E T E N T I O N S C H E D U L E ( D C S 5 B O - I )



J E S S U P , MARYLAND 2 0 7 9 4 PACE 53 O F 71

1 ^ f c F A R T M E N T / A C E N C Y

TKE ARUNDEL COUNTY 2 . D I V I S I O N


RECORDS D E F I N I T I O N - R E C O R D S E R I E S - * a m 9 W O P R E L A T E D R E C O R D S H O B a U - V f n U B

K F B R K N C * A S W E L L . A * R S T r N T I O N A N D D I S P O S " A N D ' U K O AW A " U N I T P O N

I T I O N P U R P O S E S


DETAINER E A R L I E S T Y E A R / L A T E S T YEAR

. T O •

« . RECORD S E R I E S D E S C R I P T I O N ( B R , , K r t - T D E S C R I B E T H E T Y P E S O P I N F O R M A T I O N / D O C U M E N T S / F O R M S P O U N D .

I N T H E S E R I E S . I N C L U D E T H E P U R P O S E O R F U N C T I O N O P T H E S E R I E S J

NOTICE OF WARRANT FOR PRISONER BY ANOTHER JURISDICTION.

7. RECORD S E R I E S F O R M A T ( S J

XS L E T T E R S I Z E ° M I C R O F I L M -


• BOUND BOOK Q F L O P P Y D I S K

^ U D I O T A P E • V I D E O T A P E

XK OTHER( S P E C I F Y ) - - -

TELETYPE MESSAGE


XXl ALPHABETICAL

O NUMERICAL

a CHRONOLOGICAL

O GEOGRAPHICAL

• OTHER ( S P E C I F Y ) •- —

9 . VOLUME

n F I L E DRAWER(S) Q MICROFILM R E E L ( S ) • COMPUTER T A P E ( S )

n u m b e r N Q T H E R ( S P E C I F Y )

I 0 . ANNUAL ACCUMULAT 1 ON • F I L E DRAWER(S)

. . • M I C R O F I L M R E E L ( S )

— U R 4 * » \ /

a o T V = - t - K P < - r i r Y '

1 1 ' F I L E I S USED I " " l__Z.~ rr~°"~ ~ ~ " 1. [ XH D A I L Y O WEEKLY O MONTHLY

L 2 - ~ FILE—BECOMES^ INACTIVE- AFTER " _ * MONTH(S) " CJ YEARf S )

H U M S E H 1 1

13. CURRENT L O C A T I O N ( S ) ( B L D G . , F L O O R . ROOM)

DISTRICTS 1

1 4 . I S RECORD S E R I E S DUPLICATED ELSEWHERE? t l F Y E S , S P E C I F Y A O E N C Y O R O F F I C E )

• Y E S • NO

15. A C C E S S R E S T R I C T I O N S • Y E S }ff NO -( I P Y E S , C I T E L A l ( l ) * R S O U L A T I O N ( S )


- >QC NONE U STATE D FEDERAL D INDEPENDENT

17. I S A N I N D E X SYSTEM U S E D ? ( l p Y E S . E X P L A I N


a Y E S XJQ NO


Retain until 3 years, after release of prisoner or transfer , then destroy.


PETER D. CHRISTENS EN RECORDS MANAGER


(301) 222-8750 2 I . DATE

7/31/91

DCS 530 - 4 ( R E V L S E D 2 / 8 7 )




A G E N C Y R E C O R D S I N V E N T O R Y SEPARATE FORM FOR EACH NEW OR R E V I S E S RECORD S E R I E S . FORWARD WITH RECORDS R E T E N T I O N S C H E D U L E ( D C S S B O • 1 }




A G E N C Y R E C O R D S I N V E N T O R Y SEPARATE FORM FOR EACH NEW OR R E V I S E S RECORD S E R I E S . FORWARD WITH RECORDS R E T E N T I O N S C H E D U L E ( D C S S B O • 1 }



J E S S U P , MARYLAND 2 0 7 9 4 PAGE 54 O F 71

t . ^ • ^ A R T W E N T / A G E N C Y

M E ARUNDEL COUNTY 2 . D I V I S I O N


RECORDS D E F I N I T I O N - R E C O R D S E R I E S - * < * " ° t m ° " ^ T O " D « N O R M A L L Y P I L E D

R K F r R S M C X A S W E L L A S R E T E N T I O N A N O O I S P O S A N O U S E D A S A U N I T " F O R "

I T f O N P U R P O S E a


PERSONAL PROPERTY INVENTORY 8 . E A R L I E S T YEAR/LATEST YEAR

. TO •

RECORD S E R I E S D E S C R I P T I O N ^nt,iMWX-'r O t i C S I W T H E T Y P E S OF" I N F O R M A T I O N / D O C U M E N T S / F O R M S F O U N D

I N THE S E R I E S . I N C L U D E T H E P U R P O S E O R F U N C T I O N O P T H E S E R I E S )

LIST.OF ALL ITEMS TAKEN FROM PRISONER UPON ARREST.

7. RECORD S E R I E S F O R M A T ( S )

IOC L E T T E R S I Z E • M I C R O F 1 L M -

3 LEGAL S I Z E D COMPUTER T A P E

a BOUND BOOK • F L O P P Y D I S K

^ ^ D I O T A P E a V I D E O T A P E

• O T H E R ( S P E C I F Y ) -

8 . HE CURD S E R I E S . SEQUENCE

XXJ A L P H A B E T I C A L

D NUMERICAL

D CHRONOLOGICAL

a GEOGRAPHICAL


VOLUME • F I L E DRAWER)S) • MICROFILM R E E L ( S Q COMPUTER T A P E ( S ) C OTHER( S P E C t FY ]

I 0 . ANNUAL ACCUMULAT I ON • F I L E DRAWER(S) -• MICROFILM R E E L ( S )

- NU 'Ubff l 0 COMPUTER TAPE( S ) • Q T V F B l g P c r l F Y )

I 1 " F I L E " I S USED

M D A I L Y • WEEKLY • MONTHLY

1 3 . CURRENT L O C A T I O N ( S ) ( B L D C . , F L O O R . ROOM ]

DISTRICTS

L2. •_ F I LE—BECOMES INACTIVE- AFTER 1 XX"J MCNTH(S) ' O Y E A R ( S )

1 4 . I S RECORD S E R I E S DUPLICATED ELSEWHERE T t l P Y E S , S P E C I F Y A G E N C Y O R O F F I C E )

a Y E S XXI NO

1 3 . A C C E S S R E S T R I C T I O N S • Y E S XP NO ( I F Y E S , C I T E L A W { S ) * R E G U L A T I O N ) s )


~ XX NONE D S T A T E ° FEDERAL ° INDEPENDENT

j 17 . I S AN I N D E X SYSTEM U S E D ? ( I F Y E S . E X P L A I N


a Y E S x S NO


Retain until "property returned to prisoner (or transfer?), then destroy.

kNAME AND T I T L E OF P R E P A R E R



(301) 222-3750 2 1 . DATE

7/31/91

DCS 3 3 0 - 4 ( R E V L S E D 2 / 8 7 ]

I N S T R U C T I O N S - - T Y P E O R P R I N T A S E P A R A T E FORM FOR EACH N E W OR R E V I S E S RECORD S E R I E S . FORWARD W I T H R E C O R D S R E T E N T I O N S C H E D U L E ( D C S S B O - I )


RECORDS M A N A G E M E N T D I V I S I O N 7 2 7 3 W A T E R L O O ROAD

P . O . BOX 2 7 5 J E S S U P , MARYLAND 2 0 7 9 4


P A G E 55 O F ? !

I ^ • t P A R T V E N T / A G E N C Y

iR'E ARUNDEL COUNTY 2 . D I V I S I O N


RECORDS D E F IN I T I O N - RECORD S E R I E S - * a w o w o r " R E L A T E D f C O R D f l N O R M A L L Y F I t - K O A N D U I C D A S A " U N I T F O R

M P C R B N O C A S W E L L A * R C T l N T t O N A N D D I S P O S I T I O N P U R P O S E S

4 . R E C O R D S E R I E S T I T L E . . .

PURCHASE ORDERS 5 . E A R L I E S T Y E A R / L A T E S T Y E A R

1988 T O 1991 5 RECORD S E R I E S D E S C R I P T I O N J B J R , K r l - ' , r D « » C R I « T H E T Y P t t B O F I N F O R H A T I O N / D O C U M E N T S / P O R H f l F O U N D .

I N THE S E R I E S . I N C L U D E T H E P U R P O S E O R F U N C T I O N O F T H E S E R I E S )

PURCHASE ORDERS FOR SERVICES, SUPPLIES, AND EQUIPMENT.


I S L E T T E R S I Z E 0 M I C R O F I L M -



^ ^ J D I O T A P E Q V I D E O T A P E


8 . R E C O R D S E 8 1 E S . S E Q U E N C E



X tJ C H R O N O L O G I C A L

Q G E O G R A P H I C A L

Q O T H E R ( S P E C I F Y ) -

9 . V O L U M E



D C O M P U T E R T A P E f S )

N U M B E R Q CTHER( S P E C I F Y )


• F I L E D R A W E R ( S ) D M I C R O F I L M R E E L ( S )

L l i U h J t i 0 C O M P U T E R T A P E ( S ) —• n u M O c ^ w • » • * v i

0 n T w r p l < ; p c r i F Y l 1 1 • F I L E ' I S U S E D . _ "" . ' " ^ T ~ - ' ~ r

a D A I L Y 0 W E E K L Y XJP M O N T H L Y

V 2 " - F I L E - B E C O M E S I N A C T r v E - A F T E R " _ _

1 O MONTH! S 1 XH YEARf S ) NUMBER

1 3 . C U R R E N T L O C A T I O N ( S ) ( E L D G . , F L O O R . R O O M )

POLICE DEPARTMENT SECTIONS, DISTRICTS

1 4 . I S R E C O R D S E R I E S D U P L I C A T E D ELSEWHERE T

t l F Y E S , S P E C I F Y A O E N C Y OR O F F I C E )

S C Y E S • N O MANAGEMENT PLANNING ' " -

1 3 . A C C E S S R E S T R I C T I O N S • Y E S X&NO

( » F Y E S , C I T E L A s ( s ) * R E C - U L A T 1 O N ( S )

i * * ' • 1 8 . A U D I T R E Q U I R E M E N T S

~ a N O N E • S T A T E • F E D E R A L XH I N D E P E N D E N T

17 . 1 S AN I N D E X S Y S T E M U S E D T { | p Y E S . E X P L A I N


• Y E S )BC N O


Retain 3 years, then-destroy.

^ ^ k N A M E A N D T I T L E O F P R E P A R E R



(301) 222-6 •JUMPER

S750 2 1 . D A T E

9/10/91

D C S 3 3 0 - 4 ( R E V I S E D 2 / 8 7 )

I N S T R U C T I O N S - - " T Y P E O R P R I N T A D E P A R T M E N T O F G E N E R A L S E R V I C E S


7 2 7 5 W A T E R L O O R O A D





( D C S S B O - I )



7 2 7 5 W A T E R L O O R O A D





( D C S S B O - I )



7 2 7 5 W A T E R L O O R O A D


P A G E 56 O F 71

I . ^ ^ A R T M E K T / A C E N C Y

SraE ARUNDEL COUNTY 2 . D I V I S I O N


RECORDS D E F I N I T I O N - R E C O R D S E R I E S - * A " ° W ° r " * » - A T S O R E C O R D S N O R M A L L V F I I _ S O A N D U S E D A S A U N I T F O R

R E F E R E N C E A S S E L L A S R E T E N T I O N A N D D l B R O S I T I O N P U R P O S E S


PETTY CASH TRANSACTION RECORDS 5 . E A R L I E S T Y E A R / L A T E S T Y E A R

1988 T O 1991

« R E C O R D S E R I E S D E S C R I P T I O N (l"** ' K r U T D E S C R I B E T H E T Y P E S O F I N F O R M A T 1 O N / D O C U M E N T S / F O R M S F O U N D , I N T H E S E R I E S . I N C L U D E T H E P U R P O S E O R F U N C T I O N O P T H E S E R I E S J

RECORDS OF PETTY CASH (under $25.) PURCHASES.


L E T T E R S 1 Z E 3 M I C R O F I L M -

3 L E G A L S I Z E 3 C O M P U T E R T A P E


^ ^ J J D I O T A P E 3 V I D E O T A P E


8 . R L C U R U S E R I E S . S E Q U E N C E


3 N U M E R I C A L

®C C H R O N O L O G I C A L



9 . V O L U M E



3 C O M P U T E R T A P E ( S 1 N U M B E R N O T H E R ( S P E C I F Y )




— r» u w»is c r\ ^ ^ * J . O OTVFRf f?PECLEVJ

1 1 ' F I L E I S U S E D — . . " ~ — _ -'

3 D A I L Y 3 W E E K L Y M M O N T H L Y

— ^ F I LEU- B E C O M E S I N A C T I V E A F T E R

1 3 M C N T H T S " ) Y E A R ( S ) JT~

1 3 . C U R R E N T L O C A T I O N ) S ) ( B L D G , . , F L O O R . R O O M )

ALL SECTIONS, DISTRICTS OF POLICE DEPARTMENT.


( I F Y E S , S P E C I F Y A G E N C Y O R O F F I C E )

Y E S 3 N O MANAGEMENT PLANNING

1 3 . A C C E S S R E S T R I C T I O N S a Y E S fiCNO

( I F Y E S , C I T E L A B ( S ) A R K O U L A T I O N I S )

1 « . A U D I T R E Q U I R E M E N T S

~ 3 N O N E 3 S T A T E 3 F E D E R A L X H I N D E P E N D E N T

1 7 . I S A N I N D E X S Y S T E M U S E D 7 ( I F Y E S . E X P L A I N


3 Y E S M. N O



N A M E A N D T I T L E C F P R E P A R E R

-PETER D. CHRISTENSEN 1 RECORDS MANAGER


(301) 222-6 D U M B E R

J750 2 I . D A T E

9/10/91

D C S 3 3 0 - 4 ( R E V I S E D 2 / 8 7 )








{ D C S S S O - 1 )








{ D C S S S O - 1 )





P A G E 57 O F 71

I . ^ f c ^ A R T V E N T / A G E N C Y

i^E ARUNDEL COUNTY 2 . D I V I S I O N


RECORDS D E F I N I T I O N - R E C O R D S E R I E S - * A M U ' ^ " " T B D R C C O R D S N O R M A L L Y F I L C D A N O U t C D A S A U N I T F O R ~

R C F C R S N C C A S * E I _ I _ A S R E T E N T I O N A N O D l B R O S I T I O N P t l R P f l K E I

i . R E C O R D S E R I E S T I T L E

FLSA SHEETS 5 . E A R L I E S T Y E A H / L A T E S T Y E A R

1987 T O 1991 « . R E C O R D S E R I E S D E S C R I P T I O N ( ' K * M - T D * » C H l » E T H E T Y P E S O F 1N F O R M A T I O N / D O C U M E N T S / F O R M S F O U N D

• I N T H E S E R I E S . I N C L U D E T H E P U R P O S E O R F U N C T I O N O P T H E " S E R t E S )

WEEKLY BASIS TIME RECORDS OF EMPLOYEES COVERED 3Y FLSA REGULATIONS.

7 . RECORD S E R I E S FORMAT( S )

X3£ L E T T E R S I Z E ° M I C R O F I L M -


O BOUND BOOK a F L O P P Y D I S K

^ U D I O T A P E a V I D E O T A P E

CI OTHER( S P E C I F Y )

8 . KEUUKU S E R I E S . SEQUENCE

XXl ALPHABETICAL

O NUMERICAL

• CHRONOLOGICAL

CI GEOGRAPHICAL


9 . VOLUME

D F I L E DRAWER)S) D MICROFILM R E E L ( S ) O COMPUTER T A P E ( S ]

n u m b e r n q-j-j_(ER( S P E C I FY ) FILE FOLDERS I 0 . ANNUAL ACCUMULATI ON

• F I L E DRAWER(S ) . Q MICROFILM R E E L ( S )

D n T P F ' P f c p c t - T v~r \

' ' • F I L E I S USED _ - _

O D A I L Y XB WEEKLY • MONTHLY

J - 2 - ^ FILE—BECOMES INACTIVE AFTER -' 1 • M C N T H T S I XH Y E A R f S l ? ~

n U m B e R K 1

1 3 . CURRENT L O C A T I O N ( S ) ( B L O C . t F L O O R . ROOM)

DISTRICTS, SECTIONS 1 4 . I S RECORD S E R I E S DUPLICATED ELSEWHERE T


a Y E S XX] NO

1 3 . A C C E S S R E S T R I C T I O N S XB Y E S ° NO - ( I F T E S , C I T E L A W ( s ] & R E O U L A T I O N ( S )


_ 0 NONE XXI S T A T E XKFEDERAL ° INDEPENDENT

1 7 . I S A N I N D E X SYSTEM USED 7 ( | r r C 5 . E } J > U I N B R I E F L Y A N D D E S C R I B E A N Y H A R D R A R E / S O F T W A R E )

D Y E S XH NO

1

1 8 . RECOMMENDED K L I L N I I O N

Retain 4 years or until replaced by new payroll system, then destroy.


1 ^ . PETER D. CHRISTENSEN RECORDS MANAGER


(301) 222-8750 2 1 . DATE

7/29/91

I DCS 5 3 0 - 4 ( R E V I S E D 2 / 8 7 )

1 N S T R U C T 1 C*NS - - T Y P E O R P R I N T A D E P A R T M E N T O F G E N E R A L S E R V I C E S



P . O . B O X 2 7 8

J E S S U P , M A R Y L A N D 2 0 7 8 4




[ D C S 3 8 0 - 1 )




P . O . B O X 2 7 8

J E S S U P , M A R Y L A N D 2 0 7 8 4




[ D C S 3 8 0 - 1 )




P . O . B O X 2 7 8


T ! ^ ^ A R T K E N T / A G E N C Y



RECORDS D E F I N I T I O N - R E C O R D S E R I E S - * °* M U ™ R E C O R D * N O R M A L L Y F I L E O A N D U S E D AM A " U N I T F O R

R E F E R E N C E AM W E L L . A* R E T E N T I O N A N D D I S P O S I T I O N P U R P O S E D • _


MSA TIME SHEETS E A R L I E S T Y E A R / L A T E S T Y E A R

1987 T O 1991 « . R E C O R D S E R I E S D E S C R I P T I O N (

B R I E F L Y D E S C R I B E

I N T H E S E R I E S . T H E T Y P E S O P I N F O R H A T I O N / D O C U M E N T S / F O R M S P O U N D .

I N C L U D E T H E P U R P O S E O R F U N C T I O N O F T H E S E R I E S '

7 . RECORD S E R I E S F O R M A T ( S J


O LEGAL S I Z E Q COMPUTER T A P E

BOOK U F L O P P Y D I S K

0 J D I O T A P E P V I D E O T A P E

XH OTHER( S P E C I F Y )

11X14


X3° A L P H A B E T I C A L




• O T H E R ( S P E C I F Y ) - -

V O L U M E

1-3 FILE FOLDERS



Q C O M P U T E R T A P E ( S )





- HuUh-fR A C O M P U T E R T A P E ( S )

. • ffrvrp^pcrirYl 1 I . F I L E I S " U S E D

• D A I L Y XB W E E K L Y a M O N T H L Y

F I L E " B E C O M E S I N A C T I V E A F T E R

1 Q M C N T H ( S ) XB Y E A R ( S )


DISTRICTS AND SECTIONS. 1 4 . I S R E C O R D S E R I E S D U P L I C A T E D E L S E W H E R E !


X * Y E S a N O POLICE PERSONNEL, PAYROLL

I S . A C C E S S R E S T R I C T I O N S XJP Y E S Q N O

( I F Y E S , C I T E L A S ( S ) * R K O U L A T I O N l S )


- • N O N E XX S T A T E ^CX F E D E R A L O I N D E P E N D E N T

1 7 . I S A N I N D E X S Y S T E M U S E D T ( | p Y E S . E X P L A 1 N

B R I E F L Y A N D D E S C R I B E A N Y H A H D B A R E / S O F T W A R E )

a Y E S N O

I 8 . R E C O M M E N D E D R E T E N T 1 O N





(301) 222-8750 2 1 . DATE

7/29/91

D C S 3 3 0 - 4 ( R E V I S E D 2 / 8 7 )

1 USTRVCT 1CJMS - - T Y P E OR P R I N T A DEPARTMENT OF GENERAL, S E R V I C E S RECORDS MANAGEMENT D I V I S I O N



A G E N C Y R E C O R D S I N V E N T O R Y S E P A R A T E FORM FOR EACH NEW OR R E V I S E D RECORD S E R I E S . FORWARD VtTH RECORDS R E T E N T I O N SCHEDULE ( D C S S 8 0 - I J

DEPARTMENT OF GENERAL, S E R V I C E S RECORDS MANAGEMENT D I V I S I O N



A G E N C Y R E C O R D S I N V E N T O R Y S E P A R A T E FORM FOR EACH NEW OR R E V I S E D RECORD S E R I E S . FORWARD VtTH RECORDS R E T E N T I O N SCHEDULE ( D C S S 8 0 - I J

DEPARTMENT OF GENERAL, S E R V I C E S RECORDS MANAGEMENT D I V I S I O N


J E S S U P , MARYLAND 2 0 7 9 4 PAGE 59 OF 71

I . ^ ^ ^ A R T K E N T / A G E N C Y



RECORDS CEF IN 1 T 1 O N - R E C O R D S E R I E S - * < J " O U * ' « L A T 8 B R E C O R D S N O R M A L L Y F I L M A N D U H O AW A U N I T F O R

W K F t W g W C t t AW » g U . AW R E T E N T I O N A N D D I S P O S I T I O N P U R P Q g g W • _

4 . RECORD S E R I E S T I T L E INTEROFFICE CORRESPONDENCE 8 . E A R L I E S T Y E A R / L A T E S T YEAR

TO

5 . RECORD S E R I E S D E S C R I P T I O N ( a n , K n - l r D E S C R I B E T H E T Y r C S O P I N F O R M A T I O N / D O C U M E N T S / F O R M S F O U N D

• I N T H E S E R I E S . . I N C L U D E T H E P U R P O S E O R F U N C T I O N O P T H E S E R I E S )

GENERAL CORRESPONDENCE KEPT IN PERSONAL AND DEPARTMENT FILES.

7 . RECORD S E R I E S F O R M A T { S )

L E T T E R S I Z E U M I C R O F I L M -



^ ^ U D I O T A P E E Y I DEO T A P E


KLCORD S E R I E S . S E Q U E N C E


a NUMERICAL

%K CHRONOLOGICAL

O GEOGRAPHICAL

• OTHER ( S P E C I F Y )

I I . F I L E " I S USED-

XBS D A I L Y Q WEEKLY O MONTHLY

V O L U M E

N U M B E R

XS F I L E DRAWER(S) D MICROFILM R E E L ( S ) a COMPUTER T A P E ( S ) n OTHER ( SPEC I FY )

I 0 . ANNUAL ACCUMULAT1 ON • F I L E DRAWER(S)

. 0 MICROFILM R E E L ( S ) - NUMHCTV ° COMPUTER TAPE ( S )

• nTW?0(«^PCrTFY)

- L * ! F I LS— BECOMES INACTIVE AFTER 6 ffi|HOfTH(s"| ' 0 Y E A H ( S )

MUUSRB _ IZ. CURRENT L O C A T 1 0 N ( S ) ( B L D G . , F L O O R . R O O M ) 1 4 . I S RECORD S E R I E S DUPLICATED ELSEWHERE T


X XY E S o N O VARIOUS

1 5 . A C C E S S R E S T R I C T I O N S O Y E S X X N O -I I F Y E S , C I T E L A w ( s ) & R S Q U L A T 1 O N { S )

1« . A U D I T REQUIREMENTS

- XXNONE U S T A T E D FEDERAL D INDEPENDENT

1 7 . I S A N I N D E X SYSTEM U S E D ? ( f p Y E S . E X P L A I N


° Y E S XS NO

1 8 . RECOMMENDED R E T E N T I O N ' . , " " "'1


fx'.

NAME AND T I T L E ° F P R E P A R E R



(301) 222-8750 2 I . DATE

7/29/91

DCS 3 3 0 - 4 ( R E V I S E D 2 / 8 7 )

N S T R U C T I O N S - - T Y P E O R P R I N T A

SEPARATE FORM FOR EACH NEW OR (jEVISED RECORD S E R I E S . FORWARD

I T H RECORDS R E T E N T I O N SCHEDULE D C S B B O - 1 )

^ ^ A R T M E N T /

£^ne_Arund r/ACENCY

:_Arundel Co. Police

DEPARTMENT OF GENERAL. S E R V I C E S RECORDS MANAGEMENT D I V I S I O N



2 . D I V I S I O N

Technical Services


PACE 60 OF 71

U N I T Evidence Collection & Identification

D E F I N I T I O N - R E C O R D S E R I E S A d R O U P * O P R E L A T E D R K C O R E B N O R M A L L Y F t L S D A N O U S E D A S A U N I T F O R

R E F E R E N C E AW W K L L AW R E T E N T I O N A M P D I S P O S I T I O N P U R P O S E S •


Mug Shots 8 . E A R L I E S T YEAR/LA I L S I 1 YEAR

1940 T O Present

| 6 . RECORD S E R I E S D E S C R I P T I O N ^antKrX-T D E S C R I B E T H E T Y P E S O F I N F O R M A T I O N / D O C U M E N T S / F O R M S F O U N D .

• I N THE S E R I E S . I N C L U D E T H E P U R P O S E O R F U N C T I O N O F T H E S E R I E S )

Mug s ug shots are kept for all persons arrested by the Department. Applicant mug hots are also kept in a separate file.

7 . R E C O R D ' S E R I E S FORMAT! S )

O L E T T E R S I Z E D M I C R O F I L M

• LEGAL S I Z E Q COMPUTER T A P E

G R O U N D BOOK ° F L O P P Y D I S K

^ B u D I O T A P E D V I D E O T A P E

CXoTHER( S P E C I F Y ) PhOtO Negative

8 . RECORD S E R I E S SEQUENCE

• ALPHABETICAL

X> NUMERICAL

n CHRONOLOGICAL

Q GEOGRAPHICAL

Ct OTHER ( S P E C I F Y )

VOLUME

37 N U M B E R

£ F I L E DRAWER(S) a MICROFILM R E E L ( S ) n COMPUTER T A P E ( S ) O O T H E R ( S P E C I F Y )

I 0 . ANNUAL ACCUMULATION F I L E DRAWER( S ]

5 D MICROFILM R E E L ( S ] N U M B E R ° COMPUTER T A P E ( S )

• • e r r w F Q f ^ r i r v )

I I F I L E I S USED —

D A I L Y D WEEKLY ° MONTHLY


Police Headquarters, First Floor

_F1LE-BECOMES INACTIVE-AFTER D M O N T H ( S ) O Y E A R ( S ] N/A -

1 4 . I S RECORD S E R I E S DUPLICATED ELSEWHERET t l F Y E S , S P E C I F Y A O . E N C Y O R O F F I C E )

D Y E S 33 NO

1 5 . A C C E S S R E S T R I C T I O N S SXYES D NO ( I F Y E S , C I T E L A W ( S ) * R E G U L A T I O N ! S )

Criminal History 1 7 . I S A N I N D E X S Y S T E M U S E D T ( | r Y E S . E X P L A I N


X J X Y E S D N O AACJIS Index (PAT Card) File


O NONE B STATE D FEDERAL D INDEPENDENT


Retain until subject 80 years of age or proof of death, then destroy.


^JBergeant R.E. Forest 2 0 . TELEPHONE NUMBER

(410)222-8800 2 I . DATE

12-06-91

D C S 5 5 0 - 4 ( R E V I S E D 2 / 8 7 )

f - S T R U C T I O N S - - T Y P E O R P R I N T A D E P A R T M E N T O F G E N E R A L S E R V I C E S


7 2 7 8 W A T E R L O O R O A D



2 E V 1 S E D R E C O R D S E R I E S . F O R W A R D

r i T H R E C O R D S R E T E N T I O N S C H E D U L E

D C S S B O - I }



7 2 7 8 W A T E R L O O R O A D



2 E V 1 S E D R E C O R D S E R I E S . F O R W A R D

r i T H R E C O R D S R E T E N T I O N S C H E D U L E

D C S S B O - I }



7 2 7 8 W A T E R L O O R O A D


P A G E 61 O F 71

1 . ^ ^ A R T M E N T / A G E N C Y

'Anne. Arundel Co. Police 2 . D I V I S I O N

Technical Services j . U N I T Evidence Collection

& Identification O E F I N I T I O N - R E C O R D S E R I E S A O l l t O U P O F R E L A T E S R E C O R D S N O R M A L L Y P I L E D A N D U t f D A S A U N I T F O R

w t r g H m a t AW I B L I . a* R E T E N T I O N A N D o i s p o g I T I O N P U R P O S E S

| 4 . R E C O R D S E R I E S T I T L E

Fingerprint/Palmprint Records E A R L I E S T Y E A R / L A T E S T Y E A R

1940 TpPresent

R E C O R D S E R I E S D E S C R I P T I O N [*"IKn-r D E S C R I B E T H E T Y P E S O P I N F O i m A T I O N / D O C U M E N T S / F O R M S F O U N D .


All persons arrested by the Department for misdemeanors and felonies have their fingerprint impressions recorded. Certain persons also have their palmprint impressions recorded.

7 . R E C O R D " S E R I E S F O R M A T ( S )

O L E T T E R S I Z E ° M I C R O F I L M

• L E G A L S I Z E D C O M P U T E R T A P E

B O O K O F L O P P Y D I S K

R V U D 1 0 T A P E ° V I D E O T A P E

M O T H E R ( S P E C i F Y ) Fingerprint/ Palmprint Card






XX O T H E R ( S P E C 1 F Y )

Hpnry ("H a.q.qj f i ra r i r>n

VOLUME

25

g F I L E D R A W E R ( S )



n O T H E R ( S P E C I F Y J



1 O M I C R O F I L M R E E L ( S ;

NuUhgB D C O M P U T E R T A P E ( S )

• cm-rmi g p r r T r y }

1 1 F I L E I S U S E D "

D A I L Y D W E E K L Y U M O N T H L Y



I S . A C C E S S R E S T R I C T I O N S B X Y E S O N O

( I F Y E S , C I T E L A W (w) 4 R E G U L A T I O N ! S )

Criminal History

X2_ •_ F I L E — B E C O M E S I N A C T I V E A F T E R

D MCNTHjsT <3 Y E A R ( S ) N/A 1 4 . I S R E C O R D S E R I E S D U P L I C A T E D E L S E W H E R E T


X X Y E S O N O CJIS , FBI


D N O N E & S T A T E O F E D E R A L O I N D E P E N D E N T

1 7 . I S A N I N D E X S Y S T E M U S E D 7 ( | p Y E S . E X P L A I N


S ^ Y E S o N O AACJIS Index (PAT Card) File

l a . R E C O M M E N D E D R E T E N T I O N

Retain until subject 80 years of age or proof of death, then destroy.


^ Sergeant R.E. Forest


(410) 222-8800

2 I . DATE

12-06-91

D C S 3 3 0 - 4 ( R E V I S E D 2 / 8 7 )

' S T R U C T I O N S - - T Y P E OR P R I N T A

EPARATE FORM FOR EACH NEW OR V I S E D RECORD S E R I E S . FORWARD

ITH RECORDS R E T E N T I O N SCHEDULE D C S 5 5 0 - 1 )

ARTMENT/AGENCY

hne Arundel Co. Police




2 . D I V I S I O N

Technical Services


PACE 62 OF 71

i . U N I T Evidence-Collection Sldentification

D E F I N I T I O N - R E C O R D S E R 1 E S -A euroup o r R E L A T E D R E C O R D S N O R M A L L Y F I U K D A N O U S K D A * A U N I T F O R R E F E R E N C E AW WW1-L AW R E T E N T I O N A N O D I S P O S I T I O N P U R P O S E S •


PAT Card File E A R L I E S T YEAR/LATEST YEAR

1960 T O Present . B R I K F U Y O M C R I K T K S T Y R E S OF" I N F O R M A T I O N / D O C U M E N T S / F O R M S F O U N D ,

RECORD S E R I E S D E S C R I P T I O N I ' • I N THE S E R I E S . I N C L U D E T H E R U R R O S E O R F U N C T I O N O F T H E S E R I E S )

Each person arrested by the Department has a PAT Card completed. This is a 4X6 card with the fingerprint impressions taken of the right hand and containing certain identifying data, such as Henry classification, local, state, and FBI numbers and SS numbers. On the reverse side is a brief description of the charge. Applicants also have a PAT Card in the file.

7 . RECORD" S E R I E S FORMAT( S }

a L E T T E R S I Z E O M I C R O F I L M

O LEGAL S I Z E O COMPUTER T A P E

QsjBCUND BOOK ° F L O P P Y D I S K

^ • ^ U D I O T A P E a V I D E O T A P E

^ t X o T H E R ( S P E C I F Y ) 4X6 Index card


^ A L P H A B E T I C A L



O G E O G R A P H I C A L


9 . V O L U M E

F I L E DRAWER(S) O MICROFILM R E E L ( S )

17 • COMPUTER T A P E ( S ) N U M B E R D o-pHER( S P E C 1 FY )

1 0 . ANNUAL ACCUMULAT1ON

£ F I L E DRAWER( S ) I O MICROFILM R E E L ( S )

NuUfagK 0 COMPUTER T A P E ( S ) O OTVJFBf g;PFf-!FY)


XX D A I L Y D W E E K L Y O MONTHLY

- F I L E BECOMES• _ lNACTIVE-AFTER O MONTH1S) O Y E A R ( S ]

NUMBER _ — N/A 1 3 . C U R R E N T L O C A T I O N ( S ) ( B L D G . . F L O O R , R O O M )

Police Headquarters 1 4 . I S RECORD S E R I E S DUPLICATED ELSEWHERET


a Y E S g}^io

15. A C C E S S R E S T R I C T I O N S BXYES n NO ( I P Y E S , C I T E L A w ( s ) * R S Q U L A T I O N ( S )

Criminal History


S X N O N E Q S T A T E a F E D E R A L ° I N D E P E N D E N T

1 7 . I S A N I N D E X S Y S T E M U S E D ? ( I P r t S . E } 7 L A I N

B R I E F L Y A N D D E S C R I B E A N Y H A R D W A R E / S O F T W A R E ) 1 8 . RECOMMENDED RETENTION

a Y E S D N O N/A Retain until subject 100 years of age or proof of death, then destroy.

^ J r i ~ N A M E AND T I T L E O F P R E P A R E R

:geant R.E. Forest 2 0 . T E L E P H O N E N U M B E R

( 4 1 0 ) 2 2 2 - 8 8 0 0

2 I . D A T E

1 2 - 0 6 - 9 1

D C S 5 3 0 - 4 ( R E V I S E D 2 / 8 7 )

N S T R U C T I O N S - - T Y P E O R P R I N T A

S E P A R A T E F O R M F O R E A C H NEW" O R

S T V I S E D R E C O R D S E R I E S . F O R W A R D

ItTH R E C O R D S R E T E N T I O N S C H E D U L E

[ D C S B B O - 1 )



727S W A T E R L O O R O A D



P A C E 63 O F 71

T T ^ ^ A R T M E N T / A G E N C Y

Anne Arundel Co. Police 2 . D I V I S I O N

Technical Sprvirpq a. U N I T Evidence ..Collection

& Identification D E F I N I T I O N - R E C O R D S E R I E S - * A W O W O P * U L A T B O « « " « > • N O R M A L L Y P I L E D A M D U H D A * A U N I T F O R

R E F E R E N C E A S W E L L . A S R E T E N T I O N A N O D I S P O S I T I O N P U R P O S E S


Case File with notes and Chain of Custody forms B . E A R L I E S T Y E A R / L A T E S T Y E A R

1974 „ Present

« . R E C O R D S E R I E S D E S C R I P T I O N ( ' W R L Y D E S C R I S E T H E T Y P E S O F I N P O R H A T 1 O N / D O C U M E N T S / F O R M S F O U N D . I N T H E S E R I E S . I N C L U D E T H E P U R P O S E O R F U N C T I O N O F T H E S E R I E S )

Each case processed by crime scene technicians is documented with a case file. This file contains original and subsequent notes, a report, chain of custody forms, and other relevant information.

7 . R E C O H O " S E R I E S F O R M A T ( S )

^ L E T T E R S I Z E ° M I C R O F I L M

O LEGAL S I Z E O C O M P U T E R T A P E

3 ^ B O U N D B O O K Q F L O P P Y D I S K

^ B ^ U D I O T A P E Q V I D E O T A P E

O O T H E R { S P E C I F Y )



X X N U M E R I C A L

B C H R O N O L O G I C A L


D O T H E R ( S P E C I F Y ]

I 1 F I L E I S U S E D

O D A I L Y X X W E E K L Y O M O N T H L Y

9 . V O L U M E

21 N U M B E R

^ Y F I L E DRAWER(S) a MICROFILM R E E L ( S ) • COMPUTER T A P E { S ) O OTHER] S P E C I FY )

1 0 . ANNUAL ACCUMULAT1ON

g V F I L E DRAWER(S) 5 a MICROFILM R E E L ( S )

LuLJhgR D COMPUTER TAPE ( S ) • O QTVIFR( g P F r l F Y l

• - F l LE~BECOMES JNACTIVE- .AFTER o MONTHis) a Y E A R ( s ) Varies

1 3 . C U R R E N T L O C A T I O N ( S ) ( B L D C . . F L O O R . R O O M )




0 Y E S JJXNO

I S . A C C E S S R E S T R I C T I O N S J5XYES O N O

( I F Y E S , C I T E L A W ( s ) * R S Q U L A T I O N ( S )

I B . A U D I T R E Q U I R E M E N T S

S X N O N E U S T A T E • F E D E R A L ° I N D E P E N D E N T

1 7 . I S A N I N D E X S Y S T E M U S E D ? { | p Y E S . E X P L A I N

B R I E F L Y A N D D E S C R I B E A N Y H A R O B A R S / S O F T W A R E )

S X Y E S a N O AACJIS, Incident Reporting, ECU Log Book

18. R E C O M M E N D E D R E T E N T I O N

Retain accident processing 3 years, retain misdemeanors w/out arrests 2 years, misdemeanors w/arrest 10 years, and felonies 50 years, then destroy. j


ergeant R.E. Forest 2 0 . T E L E P H O N E N U M B E R

(410)222-8800 2 I 1 . ^ DATE • " .

12-06-91

D C S S 3 0 - 4 ( R E V I S E D 2 / 8 7 )

V


EP A R A T E F O R M F O R E A C H N E W O R

V I S E D R E C O R D S E R I E S . F O R W A R D

I T H R E C O R D S R E T E N T I O N S C H E D U L E

D C S 9 8 0 - 1 )

^ ^ A R T M E N T / A C E N C Y

ffie Arundel Co. Police



7 2 7 5 W A T E R L O O R O A D

P . O . B O X 2 7 8

J E S S U P , M A R Y L A N D 2 0 7 9 4

2 . D I V I S I O N

Technical Services


P A C E 64 O F 71

J . U N I T Evidence -Collection & Identification

E F I N 1 T I O N • R E C O R D S E R I E S - A a m a u p o p R E L A T E D R E C O R D S N O R M A L L Y F I L E D A N D U S E D A S A U N I T F O R

R E F E R E N C E A S W E L L . A S R E T E N T I O N A N D D I S P O S I T I O N P U R P O S E S •

f. . R E C O R D S E R I E S T I T L E

Latent Prints E A R L I E S T Y E A R / L A T E S T Y E A R

1970 T O Present

R E C O R D S E R I E S D E S C R I P T I O N ( B R , , " R T - T D E S C R I B E T H E T Y P E S O P I N F O R M A T I O N / D O C U M E N T S / F O R M S P O U N D


When latent prints are recovered at crime scenes, they are filed until suspects are identified. On identification, they are retained if evidence, or destroyed if appropriate (Victim's prints, etc)


a L E T T E R S I Z E D M I C R O F I L M

a L E G A L S I Z E O C O M P U T E R T A P E

U S O U N D B O O K D F L O P P Y D I S K

T A P E D V I D E O T A P E

:QC O T H E R ( S P E C I F Y )

Latent Print Card

• B O U N D

^ ^ D I O



B X N U M E R I C A L


D G E O G R A P H I C A L


V O L U M E

F I L E D R A W E R ( S )

n M I C R O F I L M R E E L ( S )

D C O M P U T E R T A P E ( S )


I 1 F I L E I S U S E D —

D D A I L Y ^ W E E K L Y D M O N T H L Y


XS F I L E D R A W E R ( S )

2 a M I C R O F I L M R E E L ( S )

N U M B E R D C O M P U T E R T A P E ( S )

n T H F B I ^ p r r i r r )

1 2 - " P I L E B E C O M E S I N A C T I V E ^ A F T E R

• M O N T H ( S ) O Y E A R ( S ) N/A N U M B E R l _ l _




( I F Y E S , S P E C I F Y A O E N C Y OR O F F I C E )

O Y E S X H N O

1 5 . A C C E S S R E S T R I C T I O N S XS? Y E S O N O

( I F Y E S , C I T E L A W ( s ) * R S C - U L A T I O N I S )

1 7 . I S A N I N D E X S Y S T E M U S E D T ( i p Y E S . E X P L A I N


X S Y E S a N O AACJIS,Incident Reporting, ECU Log Book, Case Files


S X N O N E ° S T A T E O F E D E R A L ° I N D E P E N D E N T


Retain misdemeanors w/out arrests 2 years. Retain misdemeanors w/arrests 10 years, and retain felonies 50 years, then destroy.


I "Sergean't R.E. Forest


(410)222-8800

2 1 . D A T E

12-06-91 D C S 3 3 0 - 4 ( R E V I S E D 2 / 8 7 )




V I T H R E C O R D S R E T E N T I O N S C H E D U L E

( D C S 5 8 0 - I )

'ARTMENT/ AGENCY

hne Arundel Co. Police



7278 W A T E R L O O R O A D


2 . D I V I S I O N

Technical Services


65 o r 71 P A C E 0 J O F

j . U N I T Evidence-Collection & Identification

D E F I N I T I O N - R E C O R D S E R I E S -A a f r o m * O P M L A T B D CTCORDi N O R M A L L Y F t L S D A N D U t K O A S A U N I T F O R

3C A S W K L - L AW R E T E N T I O N A N D D I S P O S I T I O N W R F 8 8 C T • _


Photo Log E A R L I E S T Y E A R / L A T E S T Y E A R

1970 T O Present

R E C O R D S E R I E S D E S C R I P T I O N { B R I

• I N

Each time a person is pho identification number is page of the log, it is se shots if they are missing

E P L Y D E S C R I B E T H E T Y P E S O P I H F O R M A T I O N / D O C U M E N T S / F O R M S P O U N D .

THE S E R I E S . I N C L U D E T H E P U R P O S E O R F U N C T I O N O F T H E S S P 1 E S J

tographed in the Department, his name and local entered onto the Photo Log. On completion of each nt to the Unit as a cross reference to locate mug

7 . R E C O R D " S E R I E S F O R M A T ( S ]

X K L E T T E R S I Z E D M I C R O F I L M

a L E G A L S I Z E D C O M P U T E R T A P E

A B O U N D B O O K a F L O P P Y D I S K

^ P L D I O T A P E O V I D E O T A P E I. J;


S . R E C O R D S E R I E S S E Q U E N C E

O A L P H A B E T I C A L


X K C H R O N O L O G I C A L

U G E O G R A P H I C A L


9 . VOLUME

15 • F I L E DRAWER(S) • MICROFILM R E E L ( S ] • COMPUTER T A P E ( S )

" & " a OTHER( S P E C t F Y ) s m a l l f n n H p r

I 0 . ANNUAL ACCUMULATION

• F I L E DRAWER(S) 1 O MICROFILM R E E L ( S )

UbUaffl ° COMPUTER T A P E ( S ) . 8 X < y r H T r P ( g g c - r - T P - v )


d. D A I L Y W E E K L Y O MONTHLY

1 3 . C U R R E N T L O C A T I O N ( S ) ( B L D G . . F L O O R , R O O M )


1 2 _ R - F I L E B E C O M E S I N A C T I V E 1 " A F T E R

3 M O N T H ( S ) Y E A R ( S ] M U U B H S _ _

1 4 . I S RECORD S E R I E S DUPLICATED ELSEWHERET ( I P Y E S , S P E C I F Y A O E N C Y O R O F F I C E )

Q Y E S j?>NO

1 3 . A C C E S S R E S T R I C T I O N S S x ^ 3 ° N O

( I F Y E S , C I T E L A w ( s ) * R B O U L A T I O N ( S )

Criminal History


X X N O N E a S T A T E O F E D E R A L D I N D E P E N D E N T

1 7 . I S A N I N D E X S Y S T E M U S E D ? ( | p Y E S , E X P L A I N


° Y E S yjgc N O



| N A M E A N D T I T L E O F P R E P A R E R

Sergeant R.E. Forest


(410)222-8800

2 1 . DATE

12-06-91 D C S 5 5 0 - 4 ( R E V I S E D 2 / 8 7 )

I N S T R U C T I O N S - - T Y P E OR P R I N T A SEPARATE FORM FOR EACH NEW OR R E V I S E D RECORD S E R I E S . FORWARD WITH RECORDS R E T E N T I O N S C H E D U L E ( D C S I S O - I )





PAGE 66 OF 71

I J V ^ P P A R T M E N T / A C E N C Y

Anne Arundel Co. Police 2 . D I V I S I O N

Technical Services a . U N I T E V ; j . Q e n c e Collection

& Identification D E F I N I T I O N - R E C O R D S E R I E S A O R O U P O F R E L A T E D R E C O R D S N O R M A L L Y F 1 L X O A N D U S E D A S A U N I T F O f

R E F E R E N C E ! A B W E L L A B R E T E N T I O N A N D P I B R O S I T I O N P U R P O S E S •_


D a i l y Arrest Report E A R L I E S T Y E A R / L A T E S T Y E A R

1988 T O Present

« . RECORD S E R I E S D E S C R I P T I O N ( B R l K r i - T D E S C R I B E T H E T Y R E S O F I N F O R W A T I O N / D O C U M E N T S / F O R M B F O U N D

I N THE S E R I E S . I N C L U D E T H E P U R P O S E O R F U N C T I O N O F T H E S E R I E S ]

The Daily Arrest Report is used to verify that the required booking data is received by the Booking Supervisor. The data is checked off and then processed.

7. R E C O R D " S E R I E S F O R M A T ( s )

a L E T T E R S I Z E ° M I C R O F I L M

O LEGAL S I Z E O COMPUTER T A P E

• • B O U N D B O O K • F L O P P Y D I S K

^•wJlJDIO T A P E C3 V I D E O T A P E

XfX OTHER( S P E C I FY J

Computer Sheets

8 . RECORD S E R I E S SEQUENCE

Q ALPHABETICAL

• NUMERICAL

XX CHRONOLOGI CAL

• GEOGRAPHICAL

O O T H E R ( S P E C I F Y ]

9 . V O L U M E



O C O M P U T E R T A P E ( S )


Data Binder 3

N U M B E R


CI F I L E D R A W E R ( S )

]_" Q M I C R O F I L M R E E L ( S '

n u m b e r ° C O M P U T E R T A P E ( S )

" S W t b ( ^ r i F V i

I I . F I L E I S USED

D A I L Y O W E E K L Y D MONTHLY

1 2 . F I L E B E C O M E S I N A C T I V E A F T E R

1 X S M O N T H ( S ] TJ Y E A H ( S ) N U U M R _ i L_!_

I 13. CURRENT L O C A T I O N ( S ) ( B L D C . , FLOOR , ROOM )

\ Police Headquarters, First Floor

1 4 . I S RECORD S E R I E S DUPLICATED ELSEWHERE T t l F Y E S , S P E C I F Y A O E N C Y O R O F F I C E }

XXY E S D N O A A C J I S , Arrest and Booking

15. A C C E S S R E S T R I C T I O N S 32XYES • NO ( I F Y E S , C I T E L A W ( S ) a R K C J U L A T I O N ( S }

Criminal History


X K N O N E D- S T A T E 0 F E D E R A L D I N D E P E N D E N T

17. I S AN I N D E X SYSTEM U S E D ? ( | p Y E S . E X P L A I N


O Y E S HX NO




Sergeant R.E. Forest


(410)222-8800

2 I . D A T E

12-06-91 D C S 5 5 0 - 4 ( R E V I S E D 2 / 8 7 }

I N S T R U C T I O N S - - T Y P E OR P R I N T A

S E P A R A T E F O R M FOR EACH N E W O R

R E V I S E D R E C O R D S E R I E S . FORWARD W I T H R E C O R D S R E T E N T I O N S C H E D U L E ( D C S S S O - I )



7 2 7 3 W A T E R L O O ROAD P . O . BOX 2 7 8



PAGE 67 O F 71

t . ^ f i E F A R T M E N T / A G E N C Y

^^Police. 2 . D I V I S I O N

Technical Services 1 . U N I T

Property Management D E F I N I T I O N - R E C O R D S E R 1 E S - A O W O t m ° r M I - A T M R E C O R D S N O R M A L L Y F t U C O A M D U t n AM A O N 1 T F O R

R E F E R E N C E A S H U AW R E T E N T I O N A N D D I S P O S I T I O N P U R P O m


Officer's Uniform/Equipments Files 8 . E A R L I E S T Y E A R / L A T E S T Y E A R

1960 T O 1991 « . RECORD S E R I E S D E S C R I P T I O N ( B R l E r l - Y D E S C R I B E T H K T Y P E S Or IN F O R M A T 1 O N / D O C U M E N T S / F O R M S F O U N D ,

• I N T H E S E R I E S . I N C L U D E THE P U R P O S E O R F U N C T I O N O F T H E S E R I E S )

Records the equipment issued to the Officer along with the serial numbers of the equipment and records the uniforms issued to the Officer.


i L E T T E R S I Z E CI M I C R O F I L M



^ ^ T O I O T A P E O V I D E O T A P E


T*


& A L P H A B E T I C A L

O N U M E R I C A L




9 . V O L U M E

X> F I L E D R A W E R ( S )


^ • C O M P U T E R T A P E ( S )

N U M B E R D O T H E R ( S P E C t F Y ]

1 0 . A N N U A L A C C U M U L A T 1 O N

S F I L E D R A W E R ( S )

]_/3 CI M I C R O F I L M R E E L ( S )

h l iUbgR Q C O M P U T E R T A P E ( S )

O n r w r u l ^ P c r i F Y I

1 ' * F I L E I S U S E D ~ — _

I CC D A I L Y O W E E K L Y O M O N T H L Y

_ F I L E - B E C O M E S I N A C T I V E . . A F T E R After Officer D M O N T H ( S~) TJ Y E A R ( S ) R E S I ^ S '

i 13. C U R R E N T L O C A T I O N ( S ) ( B L D G . , F L O O R , R O O M )

' Headquarters, First Floor 1 4 . I S R E C O R D S E R I E S D U P L I C A T E D E L S E W H E R E T

t t F Y E S , S P E C I F Y A O E N C Y OR O F F I C E )

D Y E S a N O

1 3 . A C C E S S R E S T R I C T I O N S S Y E S Ct N O

^ ( I F Y E S , C I T E L A w ( s ) * R B O U L A T 1 O N ( S )

Department Rules and Regulations


5 NONE • S T A T E • F E D E R A L • I N D E P E N D E N T

1 7 . I S A N I N D E X S Y S T E M U S E D ? ( t p Y I S . U 7 L A 1 N


tX Y E S O N O

System 36 for equipment


Retain f or ; 2' years' after of ficer ..resigns or retires, then destroy. ' \ ' • j

' i i i * J

IJWW-NAME A N D T I T L E O F P R E P A R E R

Jennifer Schuster Storekeeper II


222-8691 A J M B E R

1 2 I . D A T E

- :i2-/10/9.L }

D C S 3 3 0 - 4 ( R E V I S E D 2 / 8 7 )


S E P A R A T E FORM F O R E A C H N E W O R



( D C S 8 8 0 - 1 )




P . O . BOX 2 7 8 J E S S U P , M A R Y L A N D 2 0 7 9 4


P A G E 68 O F 71

I ^ _ £ E F A R T M E N T / A G E N C Y

^^Police • 2 . D I V I S I O N

Technical Services J . U N I T

Property Management D E F I N I T I O N - R E C O R D S E R I E S - A

a f t O W ° r M n - A T K D R E C O R D S N O R M A L L Y P I L K D A N D U I K Q A S A U N I T F O R

R E F E R E N C E A S W K L L A S R E T E N T I O N A N O D I S P O S I T I O N P U R P O S E S


Recovered Property Supplement 8 . E A R L I E S T Y E A R / L A T E S T Y E A R

1992 T O

« . R E C O R D S E R I E S D E S C R I P T I O N ( ' D * " c « « » T H E T Y R E S O r I N F O R M A T ! O N / D O C U M E N T S / F O R M S F O U N D , • I N T H E S E R I E S . I N C L U D E T H E P U R P O S E O R F U N C T I O N O F T H E S E R I E S )

8 1/2" x 11" Form Used for Continuations of Recovered Property Form, used to List Recovered Property and Evidence


H L E T T E R S I Z E D M I C R O F I L M

O L E G A L S I Z E • C O M P U T E R T A P E

U B O U N D B O O K ° F L O P P Y D I S K

^ ^ J D I O T A P E • V I D E O T A P E

° ™ b T H E R ( S P E C I F Y )



H N U M E R I C A L


O G E O G R A P H I C A L

n O T H E R ( S P E C I F Y )

9 . V O L U M E

3& F I L E D R A W E R ( S )


0 • C O M P U T E R T A P E 1 S )

N U M B E R n o T H E R ( S P E C I F Y ]


% F I L E D R A W E R ( S )

Y ° M I C R O F I L M R E E L ( S )

• t y r V T - O l C P f r i - I F Y ' l

1 1 1 -

1 1 • F I L E I S U S E D _

j S D A I L Y O W E E K L Y O M O N T H L Y

, 2 ^ - _ F I L E B E C O M E S I N A C T I V E - A F T E R —

• M C N T H ( S ) D YEAR( S ) N/A

j 1 3 . C U R R E N T L O C A T I O N ( S ) ( B L D G . . F L O O R . R O O M J i 1 Headquarters, First Floor


{ • I F Y E S , S P E C I F Y / . O E N C Y O R O F F I C E )

H Y E S o N O Central Records j 1 3 . A C C E S S R E S T R I C T I O N S H Y E S C N O

( I P Y E S , C I T E L A W ( s ) ft R B O U L A T 1 O N ( S J

1 Department Rules and Regulations


£ N O N E D S T A T E D F E D E R A L ° I N D E P E N D E N T



tX Y E S O N O

,; System 36


Retain originals for- 3 years. Then microfilm or capture electronic image and destroy originals. Retain microfilm or electronic image for 50 years, then destroy.

I B Y N A M E A N D T I T L E O F P R E P A R E R

• ^pjennifer Schuster Storekeeper 11


222-8691

2 1 . D A T E

12/10/91

D C S S 5 0 - 4 ( R E V I S E D 2 / 8 7 )

. 1 U S T R U C T 1 Q N S - - T Y P E O R P R I N T A




( D C S 5 5 0 -1 )





A G E N C Y R E C O R D S I N V E N T O R Y ' . 1 U S T R U C T 1 Q N S - - T Y P E O R P R I N T A




( D C S 5 5 0 -1 )




P . O . B O X 275 J E S S U P , M A R Y L A N D 20794 P A G E 69 O F 71

i L S B J D E F A R T M E N T / A G E N C Y

j ^mW Police • 2 . D I V I S I O N


Property Management D E F I N I T I O N - R E C O R D S E R I E S _ A O R O U P O F R E L A T E D M C O R O S N O R M A L L Y F 1 L I D A M D U W K D AW A U N I T F O R

R t P t R g N C I AW W E L L AW R E T E N T I O N A N D D I S P O S I T I O N P l l R P O R g R •


Revised Recovered Property Form 5 . E A R L I E S T Y E A R / L A T E S T Y E A R

1992 T O .

6 . R E C O R D S E R I E S D E S C R I P T I O N ( " * * ' K 1 , U r D M C * ' " " T H E T Y P E S O P I N F O R M A T I O N / D O C U M E N T S / F O R M S F O U N D .

' I N T H E S E R I E S . I N C L U D E T H E P U R P O S E O R F U N C T I O N O F T H E S E R I E S )

8 1/2" x 11" Paper Used for Recovered Property and Evidence

i 7 •

•; tX

I D

i

• D

R E C O R D " S E R I E S F O R M A T ( S ]

L E T T E R S I Z E O M I C R O F I L M

L E G A L S I Z E 0 C O M P U T E R T A P E

B O U N D B O O K • F L O P P Y D I S K

U D I O T A P E • V I D E O T A P E




& N U M E R I C A L

D C H R O N O L O G I C A L



V O L U M E

0 N U M B E R

S F I L E D R A W E R ( S )

O M I C R O F I L M R E E L ( S ]



1 0 . ANNUAL ACCUMULATI ON B F I L E D R A W E R ( S ) D Ml CROF ILM R E E L ( S )

N U M B E R D COMPUTER TAPE ( S )

• n T H F p ; « ; P F r i F Y )


B D A I L Y • W E E K L Y D M O N T H L Y

1 3 . C U R R E N T L O C A T I O N { S ) ( B L D G . , F L O O R , R O O M )

Headquarters, First Floor

- F I L E " B E C O M E S I N A C T J Y E - " A F T E R

O M O N T H ( S ) CI Y E A R ( S ) N/A

14. I S R E C O R D S E R I E S D U P L I C A T E D E L S E W H E R E T


» Y E S • N O central Records 1 3 . A C C E S S R E S T R I C T I O N S & Y E S • N O

( I F Y E S , C I T E L A W ( S ) * R K Q U L A T I O N ( S )

Department Rules and Regulations

16. A U D I T R E Q U I R E M E N T S

J5> N O N E D S T A T E • F E D E R A L D I N D E P E N D E N T

1 7 . I S A N I N D E X S Y S T E M U S E D ? ( | p r t S . O Y U l N


B Y E S • N O

System 36




Jennifer Schuster Storekeeper II


222-8691 2 I . D A T E

12/10/91

D C S 3 3 0 - 4 ( R E V I S E D 2 / 8 7 )

I N S T R U C T I O N S - - T Y P E O P P R I N T A S E P A R A T E F O R M F O R E A C H N E W O R

R E V I S E D R E C O R D S E R I E S . F O R W A R D W I T H R E C O R D S R E T E N T I O N S C H E D U L E ( D C S 5 B 0 - | )



7 2 7 8 W A T E R L O O R O A D P . O . B O X 2 7 8

J E S S U P , M A R Y L A N D 2 0 7 9 4


P A G E 70 o r 71

I ^ S S E F A R T M E N T / A G E N C Y

^^olice 2 . D I V I S I O N


Property Management D E F I N I T I O N - R E C O R D S E R I E S - * A W O U F ° « * R W L A T S O R E C O R D S N O R M A L L Y F t L S D A N D U K D A S A U N I T F O R

R t P U B H O A W W K L L A W R K T W N T I O N A N D D I S P O S I T I O N P U R P O S E S


Recovered Property Forms 8 . E A R L I E S T Y E A R / L A T E S T Y E A R

1960 T O 1991 « . R E C O R D S E R I E S D E S C R I P T I O N J * * 1 ' " ' 1 - ' * D E S C R I B E T H E T Y P E S O r I H F O R M A T 1 O N / D O C U M E N T S / F O R M S F O U N D


5" x 8" Cards Used for Evidence and Recovered Property


O L E T T E R S I Z E D M I C R O F I L M

• L E G A L S I Z E a C O M P U T E R T A P E

• B O U N D B O O K d F L O P P Y D I S K

^ ^ J D I O T A P E Q V I D E O T A P E




& N U M E R I C A L




9 . V O L U M E

& F I L E D R A W E R ( S )


10 D C O M P U T E R T A P E f S 1

n u m b e r D O T H E R ( S P E C I F Y )


& F I L E D R A W E R ( S )

1 • M I C R O F I L M R E E L ( S )

i - . D B T W P B f W r l P Y l

1 1 • F I L E I S U S E D . 1 -~~— .

H D A I L Y D W E E K L Y O M O N T H L Y

, 1 2 ™ — - F I L E B E C O M E S I N A C T I V E - A F T E R —

D „ C N T H ( S ) O Y E A R ( S ) N/A

j 1 3 . C U R R E N T L O C A T I O N ( S ) ( B L D G . , F L O O R . R O O M )

! Headquarters First Floor !


t l F Y E S , S P E C I F Y A Q E N C Y O R O F F I C E )

& Y E S o N O Central Records J 1 5 . A C C E S S R E S T R I C T I O N S S Y E S H N O

' ( I P Y E S , C I T E L A W ( S ) * R S O U L A T I O N ( S )

1 Departmental Rules & Regulations


B N O N E H S T A T E ° F E D E R A L D I N D E P E N D E N T

, 1 7 . I S A N I N D E X S Y S T E M U S E D ? [ I p Y E S . E X P L A I N

! B R I E F L Y A N D D E S C R I B E A N Y H A R O B A R E / S O F T W A R E )

| & Y E S • N O

j System 36 i i



' I^BBwNAME A N D T I T L E O F P R E P A R E R

' ^j^Jennifer Schuster, ! Storekeeper II

2 0 . T E L E P H O N E r

222-8691

( U M B E R 2 1 . D A T E

12/10/91

D C S 3 5 0 - 4 ( R E V I S E D 2 / 8 7 )

1 N S T R U C T I Q N S - - T Y P E OR P R I N T A SEPARATE F O R M FOR EACH NEW OR R E V I S E D RECORD S E R I E S . FORWARD W I T H RECORDS R E T E N T I O N SCHEDULE ( D C S S S O - 1 ]

1 DEPARTMENT OF CENERAL S E R V I C E S

RECORDS MANAGEMENT D I V I S I O N 7 Z 7 8 WATERLOO ROAD

P . O . BOX 2 7 5


A G E N C Y R E C O R D S INVENTORY

PAGE 7 1 O F 71

l ^ ^ p E P A R T M E N T /AGENCY

^ i N N E ARUNDEL COUNTY 2 . D I V I S I O N

POLICE DEPARTMENT I . UNIT

RECORDS D E F I N I T I O N - R E C O R D S E R I E S - * ° " O W P ° r R E L A T E D R K C O R D S N O R M A L L Y F t L S D A N D U S E D A S A U N I T F O R

R E F E R E N C E A S I B U . A S R K T W N T I O N A N D D I S P O S I T I O N P U R P O S E S


COMMUNITY ORIENTED POLICING ACTIVITY LOGS 5 . E A R L I E S T YEAR/LATEST YEAR

iQ87 T O Exegent

e . RECORD S E R I E S D E S C R I P T I O N j B R I I I : , , , - T D E S C R I B E T H E T Y P E S O F I N F O R M A T I O N / D O C U M E N T S / F O R M S F O U N D ,

• I N THE S E R I E S . I N C L U D E T H E P U R P O S E O R F U N C T I O N O F T H E S S R t E S )

LOGS OF ACTIVITIES, CONTACTS AND INTELLIGENCE INFORMATION COMPILED.BY P.A.C.T. OFFICERS.


§ £ X L E T T E H S I Z E • M I C R O F I L M -

• LEGAL S I Z E • COMPUTER T A P E

• BOUND BOOK D F L O P P Y D I S K

. ^ ^ O J D I O T A P E D V I D E O T A P E


8 . RLLUHU S E R I E S SEQUENCE

• ALPHABETICAL

CI NUMERICAL

SXCHRONOLOG1CAL

O GEOGRAPHICAL


9 . VOLUME

H X F I L E DRAWER(S) • MICROFILM R E E L ( S )

2 • COMPUTER T A P E ( S 1 N U M B E R n Q-j"HER( S P E C 1 FY )

I 0 . ANNUAL ACCUMULAT1ON

J?xFILE DRAWER( S ) 1 • MICROFILM REEL( S )

N U M B E R D COMPUTER TAPE( S ) . O n T w r n / w r i F V l

1 1 " F I L E I S U S E D . _ . 1 -TT—- -JS D A I L Y D WEEKLY n MONTHLY

**»— F1 LE BECOMES J N A C T LVE "AFTER f" • MONTHISI O Y E A R f S l

NUUBgK 4 1

1 3 . CURRENT L O C A T I O N ( S ) ( B L D G . , F L O O R , R O O M J

Millersville Police Headquarters 2nd Floor P.A.C.T. Section

1 4 . I S RECORD S E R I E S DUPLICATED ELSEWHERE T t l F Y E S , S P E C I F Y A O E N C Y O R O F F I C E )

° Y E S M. N O

1 5 . A C C E S S R E S T R I C T I O N S XH Y E S O N O

( I P Y E S , C I T E L A W ( s ) « R E Q U L A T 1 O N ( S )


~ )SC NONE D STATE Q FEDERAL D 1NDEPENDENT

1 7 . I S A N INDEX SYSTEM U S E D ? ( | p Y E S . E X P L A I N


• Y E S N O


Retain 2 years,"then destroy.

• i


^ • R Peter D. Christensen Police Records Manager


(410) 222-8750

I 2 I . DATE

•''.'•:*.•. . . . ' 2 T2T)/ 9 2 " ' J j

DCS 5 5 0 - 4 ( R E V L S E D 2 / 8 7 )

anne arundel county arundel office of …msa.maryland.gov/megafile/msa/stagsere/se1/se53/... ·...

Documents