Andrea Dawn Events  

   

      Andrea Dawn Events 

1.Letter from the Owner 2. About us 3. Pricing & Packages 4.Cancellation policy 5. contract 6.Questionnaire 7.Bridal Party Checklist 8. A wedding planning checklist 9.Marriage License Information 10. preferred Vendor List  11. Budget Conscientious Couples 12. Bridal Shower ideas 13. Vow renewals  14. Short Essay  

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You’re Engaged! Now what?   Dear Potential client and friend, Congratulations, you’re engaged! Thoughts are racing through your head. Should you invite your friends from college? Should you have real or silk flowers? What will your theme be? Suddenly you’re feeling a bit overwhelmed with all of the details that need to be perfect for the biggest day of your life.! Take a deep breath in, breathe out, and let me handle the rest. My name is Andrea Wilke and I am the CEO/Owner of Andrea Dawn Events. My mission is to take your vision and turn it into a creation that goes above and beyond your expectations while staying in your budget. Whether you’ve been planning this day since you were a child or haven’t even thought about what you’d like on your wedding day until now, I guarantee there is a package that is perfect for you. You deserve to enjoy the wedding process and your wedding day even more. It’s like having your cake and eating it too!   Sincerely yours,   Andrea Wilke CEO/Owner of Andrea Dawn Events 518-703-3660 Andreadawnevents@gmail.com https://www.facebook.com/andreadawnevents/ https://www.instagram.com/andreadawnevents/  

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About Us  Andrea Wilke was born and raised in Schenectady, New York. As

a child, she adored weddings. Whenever a family member needed a flower

girl, she was always the one. As she grew older, she became the bridesmaid.

With four sisters and a large extended family, there was always a wedding or

party going on. Weddings and events have always been apart of who Andrea

is. She loves how different every wedding and event really is. It shows how

unique people truly are but how they can come together as one and create a

perfect blend of love. Andrea now has experience planning parties and events

for family and friends. Currently, she is achieving her Wedding and Event

Planning Certification through Lovegevity University and thriving.

And with that, on October 11th, 2017, Andrea Dawn Events was born. Andrea

Dawn Events is located in Schenectady, New York. With a wide array of

venues that are perfect for any theme, Upstate New York is the perfect

location for a wedding.

Andrea Dawn Events offers a wide range of services. From a unique proposal

package to a full service planner, the possibilities are endless. We also offer

customized packages that are perfect for couples looking for assistance in

certain areas but not all.

    

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      Packages and Pricing   Packages Starting Fees

Diamond Ring Package (Full service)

$2,550+

Gold Band Package (Partial service)

$2,000+

Big Day Package (Day-Of coordination)

$1,450+

Proposal Package $125+

Additional Services

Engagement Party $275+($15/hr)

Bridal Shower $275+($15/hr)

Bachelorette Party $275+($15/hr)

Rehearsal Dinner $275+($15/hr)

Post Wedding Brunch $275+($15/hr)

Emergency Wedding Kit (Included in Diamond ring and Gold band packages- exlcuded from Silver band and Big Day coordination)

$200

Travel fee $0.50/mile

   

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     Packages and Pricing cont.    Diamond Ring Package-$2,550 This package is perfect for a busy couple who doesn’t have time to plan their perfect wedding or a couple needing some guidance. From start to finish, you are entrusting me with the biggest day of your life. This includes my preferred vendors list,scheduling appointments with vendors, twice a month meetings, unlimited contact via email or phone, and so much more! A fun addition to your service is a fashion consultation as well as accompanying you attire appointments. As a Diamond ring client, you will also receive the “Big Day Package” where I will coordinate your wedding from beginning to end. Clients must book at least 7 months in advance however some exceptions do apply.

Gold Band Package-$2.000 Do you have most of your wedding planned out but are struggling in certain areas? Have no fear, Andrea Dawn Events is here to help! You can customize a package of 4 services or more. I will provide a personal information session explaining each service that you choose and together we will create the perfect wedding day for you. Clients must book this package at least 4 months prior to wedding day.

Big Day Package- $1,450 Is your wedding all planned out but you’re wishing to have a stress-free wedding? This is the package for you. This package includes vendor confirmations 1-2 weeks prior to wedding, coordination of decorations and vendors, creation of itinerary and following it (or making sure everyone sticks to your own itinerary ) , and allowing the lovely couple to enjoy their wedding day. You deserve to enjoy your wedding day! Clients must book this package at least 5 weeks prior to wedding.

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        Cancellation Policy    Reasons for a cancellation

● Termination of wedding ● Fraternizing with other planners

If any of the events above occur and a wedding planning service is no longer requested, a percentage of the deposit will be forfeited, as shown below:

● 0% of deposit will be forfeited if termination occurs within 5 days of signing contract

● 30% of deposit will be forfeited if termination occurs within 6-12 days of signing contract

● 72% of deposit will be forfeited if termination occurs within 12-30 days of signing contract

● 100% of deposit will be forfeited if termination occurs after 30 days of signing contract

● All payments are due one week prior to wedding I,__________________________________________, agree to the terms and conditions above. Phone Number _(___)_________________________ Email ________________________________________________ Day of Event _______/__________/______________ Package Chosen____________________________________ Additional Service Charges____________________ Total Cost_$_______________________________________ Today’s Date_______/______________/______________

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         Contract    Bride’s Name _________________________________ Groom’s Name ______________________________________ Bride’s Address ______________________________ Groom’s Address____________________________________ City_____________________________________________ State_________________________________________________ Phone Number _(___)_________________________ Email ________________________________________________ Day of Event _______/__________/______________ Package Chosen____________________________________ Total Cost_____________________________________ I,_______________________________________________, agree to pay the total fee of listed above seven days before my event. Payment Schedule:

● 10% of fee is due upon booking of event ● 50% of fee is due by __________/__________/___________ ● *100% of fee is due by _________/_________/___________

* If payment is not paid in full seven days prior to event, an addition charge of $50 per week will be added to total cost until full amount is paid. Bride’s Signature ___________________________________________________________ Groom’s Signature __________________________________________________________

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      Bridal Profile Questionnaire  Name of Bride-to-be:_____________________________________ Date of Birth:_____________/________________/______________ Name of Groom-to-be:___________________________________ Date of Birth:___________/_________________/______________ Future Address (if applicable)____________________________________________________________ Age Range:

1. 18-24 2. 25-30 3. 31-35 4. 36-40 5. 41-45 6. Over 45

Preferred Wedding Location/city:__________________________________________________________ Day of Wedding:___________/_______________/__________________ Time of Ceremony (if applicable)_________________________________________________ Time of Reception (if applicable)_________________________________________________ Income:

1. Under $30,000 2. $30,000- $50,000 3. $50,000-$100,000 4. Over $100,000

Total Budget: $_____________________________________________________ Do you have room to expand your budget? Yes/No # of Guests: ______________________________________________________

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     Will there be out-of-town guests attending? Yes/No If so, How many? _________________________ Circle the words that best describe your event(pick as many as you want):

1. Classy 2. Elegant 3. Formal 4. Simple 5. Traditional 6. Contemporary 7. Chic 8. Conservative 9. Party 10. Vintage 11. Unique 12. Semi-formal 13. Romantic 14. Grand 15. Informal 16. Magical 17. Glamorous 18. Multicultural

How many people will be apart of your wedding party? Maid/matron of honor(s):________________ Best man(men):_______________ Bridesmaids:_______________________ Groomsmen:_______________________ Flower Girl(s):____________________ Ring Bearer(s):____________________ What are your favorite primary color?

1. Red 2. Yellow 3. Blue

What is your favorite secondary color? 1. Green 2. Purple 3. Orange

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     What is your favorite intermediate color?

1. Magenta 2. Teal 3. Gold 4. Lime green 5. Red-orange 6. Indigo 7. None

What is your favorite achromatic color?

1. Black 2. White 3. Brown 4. None

What is your favorite pastel color?

1. None 2. Pink 3. Purple 4. Blue 5. Peach 6. Yellow 7. Green 8. All

What are your favorite color accents?

1. Tan, taupe, champagne 2. Black, platinum, sterling (silver) 3. Chocolate, latte, espresso 4. Purple, plum, lavender, lilac 5. Navy, indigo 6. Light blue, periwinkle 7. Peach, coral, cantaloupe 8. Red, cinnamon, apple 9. Light green, mint green, sea green

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     Circle or shade in the your favorite gown designers below:

Alfred Sung Alvina Valeta Alyce Amy Lee Avica Bridal

Anjolique Bari Jay Belsoie Bill Levkoff Bonny MT

Bridal Originals Champagne Formals

Christos Demetrios Dessy

Diamond Bridal Eden Bridal Emme Fashion 1001 Nights

Forever Yours

Guzzo Hayley Paige Ian Stuart Impression Bridal

Jasmine Bridal

Jacqueline Bridal Jesica McClintock Jim Hjelm Jordan Fashions Lamour Bridals

Lazaro Lestella Little Angels Lizette Maggie Sottero

Marisa Melissa Sweet Mon Cheri Monique Montique

Moonlight Mori Lee New Image Paloma Bianca P.C. Mary’s

Private Label Pronovias Rena Koh Sweetheart Gowns

Venus Bridals

Vera Wang Victoria’s Bridal Watters& Watters

Not Sure Other __________________

Color of Wedding Gown:

1. Blue White 2. Natural White 3. Blush 4. Ivory 5. Other______________________________________________

Wedding Gown Length:

1. Full 2. Ankle 3. Knee

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     Wedding Gown Fabric: (Recommended for spring/summer)

1. Chiffon 2. Lightweight lace 3. Silk charmeuse 4. Eyelet linen 5. Lightweight satin 6. Organze

(Recommended for fall/winter)

1. Velvet 2. Heavy lace 3. Brocade 4. Rich taffeta 5. Satin

Wedding Gown Silhouette:

1. A-line 2. Ball gown 3. Basque waist 4. Empire 5. Sheath 6. Mermaid

Wedding Gown Sleeve Options:

1. Strapless 2. Spaghetti strap 3. Off the shoulder 4. three -quarter length 5. Cap 6. Fitted point

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     Wedding Gown Neckline:

1. Bateau 2. Décolletage 3. Halter 4. Jewel 5. Off the shoulder 6. Sweetheart 7. Scoop 8. V-neck 9. Wedding band collar

Headpiece Style:

1. None 2. Tiara 3. Headband 4. Wreath

Veil Style:

1. None 2. Blusher 3. Fingertip 4. Ballerina 5. Sweeping 6. Cathedral

Bridal Shoes:

1. Sneakers 2. Ballet slippers 3. Strappy sandals 4. Open back slings 5. Other

Accessories:

1. Gloves 2. Garter 3. Handkerchief 4. Jewelry 5. Purse 6. Wrap

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     Stationery: Paper:

1. Linen 2. Vellum 3. Parchment 4. Jacquard 5. Corrugated 6. Handmade paper 7. Glassine 8. Rice paper

Printing:

1. Engraved invitations 2. Thermography 3. Offset printing 4. Letterpress 5. Calligraphy

Wording:

1. Traditional wording (ex: “Mr. and Mrs. Jones, the parents of Alicia Jones, request the honor…”) 2. Contemporary wording (ex: “We invite you to join us in celebrating…” Reception( Match to answer regarding vendor preferences):

1. Indoor 2. Outdoor 3. Both

Catering (Choose all that apply):

1. Seated/ plated dinner 2. Buffet 3. Appetizers only 4. Champagne and cake only

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     Cake: Style:

1. Contemporary 2. Fun 3. Traditional 4. Simple 5. Elegant 6. other __________________________________________________

Flavor:

1. Vanilla 2. Chocolate 3. other __________________________________________________

Florals( Choose two per season of your wedding date): Winter:

Amaryllis Baby’s Breath Carnations Cattleya Orchids Chrysanthemum

Daisies Orchid Roses Spay Orchid Other

Spring:

Aster Baby’s Breath Bachelor Buttons Calla Lily Canterbury Bells

Carnations Cattleya Orchids Chrysanthemum Daisies Day Lily

Delphinium Geranium Hydrangea Larkspur Iris

Lily Orchid Roses Stephanotis Straw Flowers

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Fall:

Aster Anemones Baby’s Breath Calla Lily Carnations

Cattleya Orchids Chrysanthemum Daisies Day Lily Delphinium

Orchid Roses Zephyr Lily Zinnia Other

Photography Style:

1. Traditional 2. Photojournalistic 3. Storybook 4. Combination _________________________________________________________________

Indoor Ceremony Location:

1. Religious facility 2. Hall 3. Special venue _______________________________________________________________

Outdoor Ceremony Location:

1. Garden 2. Backyard 3. Beach 4. Special venue _______________________________________________________________

Ceremony Music:

a. Processional: I. Live Singer/ soloist Ii. String quartet Iii. Classical CD( i.e. Canon in D) Iv. Other _____________________________________________________________________________ B. Here Comes the Bride

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     C. Ressional: I. Live singer/ soloist Ii. String quartet Iii. Classical CD (i.e. Canon in D) Iv. Other _)__________________________________________________________________________ Reception Music: Live Band:

1. Jazz 2. Contemporary 3. Rock 4. Country 5. Combination 6. No live music

Disc Jockey:

1. Oldies 2. Top 40 3. Rock 4. Country 5. combination

String Quartet:

1. Classical 2. New age 3. Combination

Transportation:

Sedan/ Town Car Limousine Van Mini Bus Motor Coach

Limousine Coach Excalibur Rolls Royce Stretch Hummer Stretch Navigator

Truck Limousine Mercedes Sedan Mercedes Stretch Trolley Horse & Carriage

Beetle Limousine Other Muscle Car Other

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     Videography:

a. Budget _______________________________________________________ b. Style 1. One camera 2. Two cameras 3. Cinema style

Wedding Planner:

1. Planner 2. Coordinator 3. Director 4. All services

Decorations/Favors/Extras (Choose all that apply):

1. Dove release 2. Sand ceremony 3. Guest favors 4. Gift baskets 5. Bubbles 6. Rose petal paper cones 7. Ice sculpture 8. Other ________________________________________________________

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     Wedding Party Checklist 

Maid (matron) of Honor Checklist ❏ Help coordinate bridesmaid attire  ❏ Host bridal shower and/or bachelorette party ❏ Address invitations and place cards ❏ Attend as many prenuptial appointments as possible ❏ PLan and coordinate gift for bride with other bridesmaids  ❏ Make sure the bridal party, flower girl, and ring bearer 

getting fittings done, are at the rehearsal, and on time for the ceremony 

❏ Attend rehearsal and rehearsal dinner ❏ Walks in processional and recessional ❏ Holds groom’s wedding ring ❏ Asists bride with her gown including veil and train 

arrangement before processional and recessional  ❏ Make sure bride’s gown is clean and taken care of 

throughout the day 

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     ❏ Hold bride’s bouquet during ceremony ❏ Witnesses the signing of marriage certificate ❏ Stands in receiving line ❏ Keep bride and bridal party on schedule ❏ Offers toast to bride and groom at reception  ❏ Helps bride change into her “going away clothes” ❏ Pays for own wedding attire and transportation to 

wedding   

Bridesmaid’s checklist ❏ Assists maid(matron) of honor per request ❏ Attend as many prenuptial events as possible ❏ Co-host bridal and/or bachelorette party  ❏ Assist bride with certain errands ❏ Contribute to the cost and selection of bride’s gift ❏ Attend rehearsal and rehearsal dinner ❏ Be on time to dressing site 

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     ❏ Walk in processional and recessional  ❏ Participate in receiving line ❏ Help gather guests to view first dance, cake cutting, and 

bouquet toss  ❏ Pays for own wedding attire and transportation to 

wedding  Best Man’s Checklist ❏ Organize bachelor party ❏ Coordinates gift for groom with ushers  ❏ Attends rehearsal and rehearsal dinner ❏ Make sure groom is dressed and on time for ceremony ❏ Makes sure groom’s fees for wedding related expenses are 

prepared (officiant fee, tips, etc) and delivers them ❏ Make sure groom has wedding license ❏ Enters ceremony space with groom ❏ Holds bride’s wedding ring ❏ Makes sure all ushers are dressed and on time to ceremony ❏ Walk in recessional  

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     ❏ Witnesses the signing of the marriage certificate ❏ Helps welcome guests at reception ❏ Offers first toast to bride and groom at reception ❏ Helps groom get ready for honeymoon ❏ Gathers up and takes care of groom’s wedding clothes after 

reception ❏ Has a car ready for bride and groom to leave the reception or 

drives them to their next destination   Head usher’s checklist ❏ Attend rehearsal and rehearsal dinner ❏ Aware of certain guests who need to be seated in certain 

areas , including special seating for mothers and grandmothers of bride and groom  

❏ Hands programs to guests when they are seated  ❏ Make sure all ushers are dressed and wearing boutonnieres 

on the left with stem down ❏ Make sure ushers know how to properly greet guests 

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     ❏ Help gather the wedding party for photographs before or after 

the ceremony  ❏ Make sure transportation is made for the wedding party to 

and from ceremony  Groomsmen and usher’s checklist  ❏ contribute in usher’s gift to groom ❏ Attend rehearsal and rehearsal dinner ❏ Review special seating arrangement with other ushers  ❏ Greet guests as they arrive ❏ Seat eldest women first if group arrives all at once ❏ Offer right arm to female and guests and have couples 

follow ❏ Walk to left side of male guests ❏ Hand each guest a program after they’re seated ❏ Put aisle runner in place once guests are all seated and 

before processional begins ❏ Remove pew ribbons, one at a time, after ceremony 

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     ❏ Close windows and check pews for fallen programs and other 

items after ceremony ❏ Direct guests to reception site (have spare maps on hand if 

necessary) ❏ Participate in garter ceremony if single and encourage 

other single men to join ❏ Coordinate return or rental apparel with best man or head 

usher ❏ Pays for own wedding attire and transportation  

 Mother of the Bride’s CHECKLIST ❏ HOSTS ENGAGEMENT PARTY ❏ ASSISTS IN BIG DECISIONS FOR WEDDING DAY (VENUE, 

BUDGET,ETC) ❏ CONTRIBUTE TO WEDDING BUDGET (OPTIONAL) ❏ ASSISTS BRIDE IN CREATING FAMILY GUEST LIST ❏ HELPS BRIDE SHOP FOR WEDDING GOWN AND ACCESSORIES  

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     ❏ CHOOSES OWN GOWN FOR WEDDING (CONSULT MOTHER OF GROOM 

FOR FORMALITY) ❏ MAY PLAN OR HOST BRIDAL SHOWER WITH MAID OF HONOR ❏ HELP BRIDE GET READY ON WEDDING DAY ❏ WALK IN RECESSIONAL WITH HUSBAND FOLLOWING CEREMONY ❏ GREET GUESTS IN RECEIVING LINE ❏ MAY BE ANNOUNCED IN ARRIVALS AT RECEPTION WITH HUSBAND ❏ SIT AT PARENT’S TABLE AT RECEPTION ❏ MAY ASSIST IN COORDINATING VENDORS ❏ MAY HOST A POST-WEDDING BRUNCH 

 FATHER OF THE BRIDE’s checklist ❏ HOSTS ENGAGEMENT PARTY (BRIDE’S FAMILY GETS FIRST 

OPPORTUNITY) ❏ HELP COUPLE MAKE BIG DECISIONS (VENUE, BUDGET, ETC.) ❏ CONTRIBUTES TO WEDDING BUDGET  ❏ MAY DECIDE HOTEL ROOMS FOR OUT-OF-TOWN GUESTS AND RESERVE 

A BLOCK OF ROOMS FOR A DISCOUNTED RATE 

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     ❏ RENTS OWN FORMAL WEAR (COUPLE COORDINATES ATTIRE WITH THE 

WEDDING PARTY) ❏ MAY HELP PICK OUT-OF-TOWN GUESTS UP FROM THE AIRPORT ❏ MAY ARRANGE TRANSPORTATION TO AND FROM CEREMONY AND 

RECEPTION FOR GUESTS  ❏ TYPICALLY TRAVELS TO CEREMONY WITH BRIDE ❏ WALKS DAUGHTER DOWN THE AISLE ❏ GIVES BRIDE AWAY DURING CEREMONY ❏ ESCORTS WIFE OUT FOLLOWING THE WEDDING PARTY ❏ GREETS GUESTS IN RECEIVING LINE ❏ ARRIVAL ANNOUNCED AT RECEPTION WITH WIFE ❏ MAY MAKE A WELCOMING SPEECH ❏ SITS AT PARENTS TABLE AT RECEPTION ❏ TOASTS NEWLYWEDS AFTER BEST MAN’S SPEECH  ❏ DANCES WITH BRIDE IN FATHER-DAUGHTER DANCE ❏ MAY TAKE CARE OF VENDOR BALANCES AT END OF RECEPTION 

  

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     MOTHER OF THE GROOM’S CHECKLIST ❏ CONTACTS MOTHER OF THE BRIDE IF FAMILIES AREN’T ACQUAINTED  ❏ PLAN CELEBRATION IF FAMILIES HAVE MET ❏ ATTEND ENGAGEMENT PARTY THAT BRIDE’S FAMILY HOSTS ❏ MAY HOST AN ENGAGEMENT PARTY FOR GROOM’S SIDE OF THE 

FAMILY ❏ CONTRIBUTES TO WEDDING BUDGET ❏ MAY HELP COUPLE WITH BIG DECISIONS (VENUE, BUDGET,ETC.) ❏ HELPS PUT TOGETHER FAMILY GUEST LIST ❏ MAY HELP BRIDE SHOP FOR HER WEDDING GOWN ❏ CHOOSES OWN OUTFIT FOR WEDDING (COORDINATES WITH MOTHER 

OF THE BRIDE) ❏ ALONG WITH HUSBAND, PLANS FOR HOSTS REHEARSAL DINNER ❏ ESCORTED IN PROCESSIONAL FOLLOWING BRIDE’S PARENTS ❏ GREETS GUESTS IN RECEIVING LINE ❏ ARRIVAL ANNOUNCED AT RECEPTION ALONG WITH HUSBAND ❏ SITS AT PARENT’S TABLE ❏ MOTHER-SON DANCE WITH GROOM 

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     ❏ ATTENDS POST-WEDDING BRUNCH 

 Father of the groom’s checklist  ❏ Attends engagement party (if bride’s family hosts one) ❏ May host additional engagement party with wife ❏ Contributes to budget ❏ May help couple make big decisions for wedding 

(budget,venue,etc.) ❏ Rents own formalwear (coordinates with wedding party)  ❏ Helps plan rehearsal dinner with wife ❏ May travel to ceremony with groom and best man ❏ Escorts wife in recessional after parents of the bride ❏ Greets guest in receiving line ❏ Arrives to reception with wife  ❏ May make welcoming speech at reception ❏ Sits at parent’s table ❏ May toast newlyweds ❏ May settle final bills with vendors  

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     ❏ Attends or co-hosts post-wedding brunch 

 Flower Girl Checklist ❏ Dress and accessories paid for by for the parents/family of 

the flower girl ❏ Attends the rehearsal ❏ Doesn’t typically attend the rehearsal dinner ❏ Either carries a basket full of flowers down the aisle or 

sprinkle flower petals from her basket onto aisle  ❏ Walks with ring bearer in recessional behind newlyweds ❏ Bride may ask family member or bridesmaid to look after 

the flower girl and make sure her attire and accessories are correct, take her to the restroom, is present for photographs, etc. 

    

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     Ring bearer’s checklist ❏ ATTIRE IS PAID FOR BY PARENTS/FAMILY OF RING BEARER ❏ ATTENDS THE REHEARSAL ❏ DOESN’T TYPICALLY ATTEND THE REHEARSAL DINNER ❏ GOES DOWN THE AISLE AFTER FLOWER GIRL IN PROCESSIONAL ❏ CARRIES RINGS (REAL OR FAKE) ON A WHITE OR STAIN CUSHION 

DOWN THE AISLE (FASTEN RINGS ONTO CUSHION SO THEY DO NOT FALL OFF) 

❏ BEST MAN WILL MAKE RINGS FROM CUSHION ONCE THEY ARE DOWN THE AISLE 

❏ WALKS WITH FLOWER GIRL IN RECESSIONAL BEHIND NEWLYWEDS ❏ A PARENT OR USHER MAY TEND TO THE RING BEARER BY MAKING 

SURE HE IS IN PROPER ATTIRE, PRESENT FOR PICTURES, ESCORTED TO THE RESTROOM, ETC. 

    

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        A Wedding Planner’s Checklist 

 ❏ 12 Months Prior to Wedding _____/_____/_____ 1. Bride and Groom select bridal party and attendants (one usher/50

guests) 2. Finalize wedding date 3. Prepare Budget 4. Book ceremony and reception venue(s)- pay deposit 5. Determine if venue will need liability insurance 6. Create guest list

❏ 10-11 Months Prior to Wedding ____/____/____ 1. Determine ceremonial events including personalized vows,

lighting of unity candles, readings/ and or exchanges, etc. 2. Meet with wedding officiant 3. Book caterer 4. Book musicians for ceremony (if applicable) 5. Book musicians for reception (live band, DJ, etc.) 6. Book photographer 7. Book videographer

❏ 8-9 Months Prior to Wedding ____/_____/____ ● Book florist

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● Book cake designer/baker ● Book transportation for wedding and related events ● If desired by couple, sign up for premarital counselling ● Buy bridal gown and accessories ● Select bridesmaid(s) and flower girl(s) attire

❏ 6-7 Months Prior to Wedding ___/___/___ ● Schedule fittings for bridesmaid(s) and flower girl(s) dresses ● Have mothers of both Bride and Groom select gown(s) ● Sign up for gift registries(up to 3 locations) and select desired

items ● Book calligrapher ● Book rentals (tents,chairs, tables, linens, utensils) ● Mail deposits to chosen vendors ● Start thinking about honeymoon (update passports, book hotel or

resort,make accommodations) ● Determine what out-of-town guests need rooms and reserve a

block at hotel (if applicable) ● Review all vendor contracts

❏ 5 Months Prior to Wedding ___/___/___ ● Order all invitations, RSVP cards, Thank you cards, etc. ● Select and order all flowers ● Finalize theme and plan decorations and other needs for reception

space ● Select favors ● Finalize music for ceremony and reception ● Provide musical requests ● Finalize wedding invitation list

❏ 4 Months Prior to Wedding ___/___/___

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● Review budget and checklist to make sure all above is completed and you’re on track

● Select wedding bands ● Groom should get fitted for wedding attire including shoes ● Meet with caterer for tasting ● Order wedding cake and if desired, Groom’s cake ● Coordinate with MC and others who are making a toast ● Select and arrange the guest book ● Select and arrange programs ● Maid of Honor and Best Man start planning bridal shower and

bachelorette/bachelor party ● Book honeymoon suite for wedding night ● Plan rehearsal dinner and post- wedding brunch (if desired)

❏ 3 Months Prior to Wedding ___/____/___ ● Make appointments for hair, make-up, and manicure/pedicure ● Provide caterer with food menu and beverage selections ● Plan all addition liquor needs (if desired) ● Bride and Groom should select readings and readers for ceremony ● Finalize vows ● Meet with officiant to review ceremony ● Determine the customs and/or traditions you’d like to incorporate

into reception (toasts, cake cutting, etc.) ● Finalize time and location of rehearsal ● Prepare maps, directions, information sheets, and hotel

recommendations for out-of-town guests ● Prepare wedding program, itinerary, and wedding day schedule ● Provide wedding list to calligrapher ● Meet with a stationer to print or make menus, invitations, thank

you cards, etc.

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❏ 2 Months Prior to Wedding ___/____/___ ● Mail out wedding invitations and RSVP cards ● Confirm arrangements with venue(s) ● Pay remaining balance to venue ● Attend follow-up fittings ● Prepare information and instruction sheet for entire bridal party

ad vendors ● Bride prepares guest list for bridal shower and give to Maid of

Honor ● Groom prepares guest list for bachelor party and/or “get together”

and give to Best Man ● Bride should select going away outfit

❏ 1 Months Prior to Wedding ___/___/___ ● Obtain marriage license (within legal time period, varies by state) ● Track gifts received and send out thank you cards ● Pick up wedding rings and ensure proper fit ● Provide photographer with a list of photos that you wish to be

taken ● Provide instructions for videographer ● Confirm music list with DJ or live musician(s) ● Confirm all rental equipment and drop-off times ● Pick up any decoration or items that are not provided by the rental

company ● Bride and Groom should purchase gifts for bridal party, parents,

ushers, and each other

❏ 3 Weeks Prior to Wedding ___/____/____ ● Follow up with guests who have not responded to an RSVP ● Prepare seating arrangements for reception ● Prepare name plates/seating cards

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● Bride should have trail hairstyle and make-up appointment(s) ● Bride should confirm wedding day appointments ● Bride and Groom should prepare and practice a speech for

reception

❏ 2 Weeks Prior to Wedding ___/___/___ ● Provide all vendors with appropriate schedule and instructions ● Confirm all arrangements with vendors and supplies again ● Have Bride and Bridesmaids pick up wedding attire and

accessories (veil, headpiece, shoes,jewelry, etc.) ● Couple should pick up tickets,itinerary, traveler’s check, etc. for

honeymoon ● Bride should arrange bridesmaids’ luncheon and give gifts ● Groom should arrange groomen’s get together and give gifts

❏ 1 Week Prior to Wedding ___/___/___ ● Provide caterers with final number of guests for reception ● Confirm the rehearsal date and time with all members of the bridal

party as well as others who are assisting in wedding ● Decide where wedding gifts should be dropped off ● Pay all final fees to vendors ● Pack for honeymoon- make sure you pack your passport! ● Pack going away clothes, wedding night, and next day clothes

❏ 2 Days Prior to Wedding ___/___/___ ● Groom and his attendants should pick up wedding attire ● Bride and Groom give gifts to parents and each other ● Pack all items that need to be at the wedding ceremony ● Prop off decorations and other items that need to be set up prior to

the start of the reception ● Confirm early meetings with bridal party for wedding day

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❏ 1 Day Prior to Wedding(!) ___/___/___ ● Attend rehearsal ● Hand out wedding schedule, itineraries, and instructions to all who

are involved in your big day (example: wedding party, parents, officiant, photographer, and other vendors)

● Provide seating details to ushers ● Bring ring bearer’s pillow and have child practice walking down

the aisle ● Make sure individual responsible for ring bearer is aware of all

information needed to make sure ring bearer is on time, dressed, and on schedule

● Groom must give the Bride’s ring to the Best man and Bride must give Groom’s ring to the Maid of Honor

● Oversee the decorating of the ceremony and reception venues

❏ Day of Wedding (Prior to Ceremony)___/___/___ ● Have a charged cell phone ● Bring your checklists, schedule, list of vendors, and important

contact information, marriage license,programs, etc. ● Entire wedding party must eat prior to getting dresses (no

fainting!) ● Get pampered and enjoy yourselves! ● Maid of honor should have an emergency kit filled with safety pins,

tissues, double-sided tape,antacid, and all things necessary in case something goes wrong

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❏ Day of Wedding (Ceremony and After) ● Follow Itinerary ● Say “I do” ● Have receiving line and greet guests ● Provide final payments to ceremony vendors after ceremony ● Vendors and/or wedding party will clean up after ceremony and

take down decorations ● Attend photoshoot with photographer

❏ Day of Wedding (Reception) ● Provide final payments to reception vendors ● Bridal party, parents, and newly weds make grand entrance ● Have first dances, cake cutting, bouquet toss, garter toss, and other

events at wedding ● Maid of Honor and Best Man should have a change of attire ready

for Bride and Groom ● Best Man brings wedding gifts to predetermined site after

reception

❏ After The Wedding ● Drop off wedding dress at cleaners (may ask a bridesmaid or

mother) ● Return Groom’s rental attire (usually done by Best Man) ● May arrange for pressign of wedding flowers ● Send out thank you cards ● Send out change of address cards (if applicable) ● Live happily ever after!

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        Marriage License Information   Schenectady City Clerk Chuck Thorne 105 Jay Street, Room 107 Schenectady, NY 12305

Phone: 518-382-5199, ext. 5303

cthorne@schenectadyny.gov To obtain a marriage license in Schenectady, New York, you must meet the requirements below:

● Must be 18 years of age without parental consent ● License fee is $40 and MUST be paid in cash, MasterCard, or Visa. Card may only be

used in-person.NO CHECKS What you will need to bring:

● License or form of ID (ID card or passport) ● Birth certificate(a copy can be obtained from city hall for $10) ● All divorce papers from previous marriages (if applicable) ● All death certificates from previous marriages (if applicable) ● Social Security number

Information about license:

● Couple must apply for marriage license together and in-person ● Forms for license may be obtained online ● 24 hour waiting period after license is issued

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     *Marriage license must be filled out an brought to City Clerk’s office before wedding. You cannot become legally married unless the paperwork is filled out and approved. A friendly reminder that you must wait 24 hours after being approved before marriage can take place.

             Preferred Vendors List  

Photographers Florists eMILY Cloutier Photography Olive and June Floral Co. Emily Cloutier 412 Broadway Street (518)-763-2081 Albany, NY www.emilycloutierphotography.com www.oliveandjuneflorals.com   

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     Rob Spring Photography Surroundings Floral Studio Rob Spring (518)464-1382 (518)-584-0596 145 Vly Road 344 Lake Avenue Schenectady, NY 12309 Saratoga Spring, NY 12866 www.surroundingsfloral.com  www.robspringphotography.com  Renaissance Floral Design YTK Photography (518)-464-6002 Katherine Wright 1561 Western Ave 406 Fulton Street, Suite 318 Albany, NY Troy, NY www.renaissancefloraldesign.com  www.Ytkphotography.com  Videographers Disc jockeys     LaRose Media Events by cool cat Lauren and Jeremy (518)-384-2288 lauren@larosemedia.com www.eventsbycoolcat.com www.larosemedia.com          Videographers cont. Bridal boutique  Angela’s Bridal LoveCraft Productions (518)-869-1848 Michael Verenini 126 state street (518)-339-7494 albany, NY 12207 bverenini@gmail.com www.angelasbridal.net  www.lovecraftproductions.com  

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     Rentals  Experience and Creative Design, ltd David E.Siders (518)-723-2009 510 Union Street schenectady , NY 12305 www.Experienceandcreativedesign.com               

Budget- Conscientious Couple     Do you want to have a dream wedding but have a strict budget? No problem! Here are some helpful tips to help cut costs:   

★ Get married on a weekday. A lot of wedding take place on the weekend but a little known fact is most venues offer a discount for a weekday wedding.  

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★ Have a potluck rehearsal dinner, What better way to spend time with family and friends than some home cooked dishes?  

★ Get DIY-inspired. Adding some sparkle to wine glasses or making your own “mr and mrs” signs can cut costs. Buying plain glasses, glue and rolling them in sparkles will look beautiful and your wallet will thank you. (not all DIY projects will be cheaper, however, the less supplies needed to design your creation,the cheaper it will be). 

★ Depending on the caterer, you may be able to get a discount if you supply the company with the food they need to make the dishes. 

★ When picking your gown, find out if there’s a trunk show in town. Buying your wedding gown at a trunk show typically gives you a 10% discount. That adds up! 

★ A fun fact about Andrea Dawn Events is that we offer a $100 off special to any returning clients!  

           

Unique Bridal Shower themes  

★ Rustic Chic themed Perfect for the girl who loves a Southern yet classy touch  

★ Cooking class  

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     Hire a chef and learn how to cook a scrumptious meal with your closest friends and family. 

★ Spa Day  Grab your girls and have a nice trip to the spa! What a better way to celebrate yourself than some relaxation. 

★ Garden Tea Party This option is perfect for tea lovers. Put on your prettiest dresses, take some selfies, and try a variety of tea surrounded by some beautiful flowers. 

★ Hiking Day Perhaps you’re very interested in hiking, Taking your friends on a hike and having a lunch with the most beautiful sceneries is certainly a one-of-a-kind bridal shower.  

★ Disney  Do you adore Disney? Take your favorite movies and create a beautiful color scheme. Perhaps your guests would love some Disney trivia as well. 

★ Color-Themed Is there a color that you just adore? A color themed shower would include guests wearing all of that color, food all being that color, and everything else being in your favorite color. 

★ Wine Tasting  Are your friends and family big fans of wine? Have a wine tasting shower and see who can guess what wines are what. Put on your heels, have a design your own wine glass craft, and enjoy!  

     Vow Renewals 

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         Once your wedding day is over, it’s time to start life together. Over time, you may go through hardships, career changes, travel, buy a new house, start a family, and busy yourselves with what else life has to offer. Now that you’ve been married for some time. Perhaps your vows have changed and some may need to be added. Regardless of change, you both still love each other. It’s in the, “ I love yous,” doing the laundry, or even bringing dinner home when no one is eager to cook. Marriage isn’t always easy and you should be able to celebrate your accomplishments together.      Andrea Dawn Events offers two services just for vow renewals. We believe that your vow renewal should be just as important as they day you said, “ I do.” Plus, returning clients will receive $100 off their vow renewal service of choice.  

  Vow Renewal Packages Full Service Package $1,500+

Day of Coordination Package

$700+

Travel Fee $0.50/mile

   

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     Vow Renewal Packages Cont.  Full Service Package- $1,500+ Our full service package includes all pre-event planning, accompanying couple to vendor meetings , reading over contracts, day-of coordination, and making sure your vow renewal is running smoothly from start to finish. You’ve worked hard for this day so you deserve to enjoy the process and the final result!

Day of Coordination Package-$700+ If there’s anything you’ve learned from your wedding day is that it’s a lot of work to do on your own. The planning may have come naturally to you but it may have been difficult to really enjoy yourself when you were worried about vendors, family members, or coordinating. This time is a great time to get day-of coordination. Let me handle the vendors, create your itinerary, decorating the ceremony and reception, and put all of your hard planning work together for you. Fall even more in love with your spouse and dance the night away without worrying about a thing.

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      Essay  Andrea Dawn Events is just getting started. While finishing up my certification, my mind is taking me in so many creative directions. However, one thing remains the same. Weddings will be the heart of my business. Something that will expand is the amount of services I will offer while I grow. I will offer full service planning and coordinating packages, partial services, and day-of coordination services. With these packages, they will range in category. From a wedding, vow renewal, proposal, dinner party, and other various events, the amount of services will continue to grow efficiently and help make the lives of non-event planners more convenient. My target market will start off within the age range of 18-30. I have a very open mind and I will not define myself with a specific style of wedding or budget. That is what makes my unique. I have seen planners from all over my area who seem to all plan the same themes over and over. This may just be the general interest in this area or possibly my competition turns away those they feel don’t fit their criteria. I want to always challenge myself to try harder and learn how to take the most outrageous themes and turn them into a wedding day that defines the couple while still having the overall feel that it is a wedding. Social media is going to be my biggest source of advertising. Once my list of followers increases and I get more experience, I would like to collaborate with other planners to plan big events. Whether that be a big wedding or even a bridal show or a fashion show, I will not limit myself to any possibility. Locally, I will purchase a mailing list and create a team of vendors I’d prefer to work with if a client purchases a full or partial package.As my business progresses, I would like to buy my own shop to manage my business in a location that I use just for my business. Within the first 5 or 6 years, I’d like to add a financial advisor to my team. This person can help create a budget for couples who are struggling with how much they should spend and how much they should save. I would also like to have a team of people who will plan events and assist me with my events as well. Now for my first year as a planner, I plan to gain notice and take as many clients as I possibly can while also being apart of another team of event planners. I will be experiencing how a wide array of work from various planners and what vendors are reliable and who are not. As this wedding season begins, I cannot wait for what is in store. Stay tuned! You never know where you’ll see my name next!

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