#ASCE20 | www.2020.asceconvention.org

2020

O C T O B E R 2 8 – 3 1 , 2 0 2 0A N A H E I M , C A L I F O R N I A

SPONSOR & EXHIBIT OPPORTUNITIES

CONVENTION PURPOSEThe ASCE Convention is the Society’s flagship membership event. It is the single event that draws together the entire Society and reflects the diversity that ASCE encompasses. The Convention presents integrated, cross-cultural, technical, and educational programming.

The program topics define a critical body of knowledge that draws attendees back year after year, providing benefits to attendees and their employers on an educational and professional level. The target audience includes leaders in the civil engineering profession across all disciplines and level of experience — from students and younger professionals to seasoned experts.

CONVENTION TOPICS• State of the Industry/Profession• Professional Development• Multidisciplinary Technical• Natural and Man-made Disasters• Strategic Issues/Public Policy• Significant Projects• History & Heritage

Technical sessions will present a well-rounded mix of subjects from each of these topic categories to appeal to a broad, diverse group of practicing engineers, academicians, and affiliated professionals.

NEW FOR 2020: TWO INNOVATION CONTESTSThe Regional Student Innovation Contest National Finals and the contest finals for the ASCE Innovation Contest are coming to Convention! Sponsoring these events will highlight your company’s focus on innovation and the future of our industry. Contact sscully@asce.org for opportunities to sponsor.

The American Society of Civil Engineers represents more than 150,000 members of the civil engineering profession in 177 countries. Founded in 1852, ASCE is the nation’s oldest engineering society. ASCE stands at the forefront of a profession that plans, designs, constructs, and operates society’s economic and social engine – the built environment – while protecting and restoring the natural environment.

SPONSOR OPPORTUNITIESKeep your brand in front of our influential audience through a variety of sponsorships and promotional opportunities. From event sponsorships and advertising to on-site attendee materials and more, ASCE makes it easy for you to build your brand and engage our audience.

PLATINUM | $25,000 Choose from these high visibility options:

• Opening Plenary & KeynoteSpeaker (Exclusive)

• Welcome Reception (Exclusive)

• Closing General Session KeynoteSpeaker and Luncheon (Exclusive)

• Industry Leaders Forum (Exclusive)

• General Convention Sponsor

GOLD | $15,000 Choose from these high visibility options:

• Attendee Giveaway with ASCE &Sponsor Logo (Exclusive)

• General Convention Sponsor

• Student & Emerging LeadersWelcome Breakfast (Exclusive)

• Celebration of Leaders Luncheon(Exclusive)

SILVER | $10,000 Choose from these high visibility options:

• Continental Breakfast (2Available)

• Mobile Portal (Exclusive)• Cell Phone Charging Station

• WiFi Network (Exclusive)• Hotel Room Key Sleeves

(Exclusive)• General Convention Sponsor

• Innovation Contest (4 Available)

BRONZE | $5,000 Choose from these high visibility options:

• Lanyards with ASCE & SponsorLogo (Exclusive)

• Community Service Project(Exclusive)

• Technical Tours (Multiple)• Refreshment Breaks (Multiple).• VIP Lounge

• General Convention Sponsor• Innovation Contest Supporters

(Multiple)

SPONSOR LEVELS

2020

SPONSOR RECOGNITION BENEFITS

PLATINUM GOLD SILVER BRONZE

$25,00 $15,000 $10,000 $5,000

Full Convention Registration 4 2 1 1

Exhibit Table 1 1    

Tickets to Innovation Contest 2 2 1  

Final Program Ad 1/2 page 1/4 page    

Additional Tickets to Sponsored Event 5 3 2   2

Lectern Recognition at Plenary 4      

Rotating Banner on Convention Home Page 4      

Recognition in Civil Engineering Magazine Promotions

Logo      

Recognition on Convention Home page Logo Logo    

Convention Marketing Flyers Logo Name Name  

One Page Marketing Flyers at Sponsored Event 4 4 4  

Pre and Post Conference Attendee List 4 4 4 4

Recognition in Marketing Emails Logo Logo Name Name

Recognition in Mobile App Logo Logo Logo Logo

Recognition in Conference Program Logo Logo Logo Name

Recognition on Conference Signage Logo Logo Logo Name

Recognition on Signage at Sponsored Event and/or Sponsored Item

Logo Logo Logo Logo

Recognition on Conference Sponsor Page Logo Logo Logo Logo

2020

• AECOM

• Airworks

• Alfred Benesch & Company

• ASCE Foundation

• ASCE Florida Section

• ASCE Louisiana Section

• ASCE Portland

• B2W Software

• Bechtel

• Bentley

• Christopher B. Burke

• Complete Inc.

• David Evans and Associates,Inc.

• ESRI (Environmental SystemsResearch Institute, Inc.)

• Fasten Group

• Florida East Coast Industries

• Gannett Fleming

• GEICO

• GM Selby

• Hardesty & Hanover

• HDR Inc.

• HNTB Corporation

• Innovyze

• JM Eagle

• KCI Technologies

• Keller North America

• Kimley-Horn

• Kisinger Campo & Associates

• Langan

• McCormick & Taylor

• Mott MacDonald

• Pearl Insurance

• Pennoni

• Rutgers Center for Advanced Infrastructure & Transportation

• S&ME

• Stantec

• STV Incorporated

• Thornton Tomasetti

• Urban Engineers

• Wiss, Janney, Elstner Associates, Inc.

• WSP

RECENT SPONSORS

20202020

EXHIBIT AT ASCE 2020 CONVENTIONReturning this year! Join in an exhibit hall featuring Future World Vision and the leading company in civil engineering.

10X10 BOOTH FEES2 Exhibit Hall

Badges

1 Full Registration

1 Exhibit Hall Badge2 Full Registrations

Early Bird: On or before April 28, 2020 $1,895 $2,395 $2,895

After April 28, 2020 $2,295 $2,795 $3,395

INCLUDED WITH YOUR BOOTH• Pipe and drape in show colors• 6-foot skirted table

• Two (2) chairs• One (1) trash can

• One (1) ID sign

IMPORTANT DATES

April 28, 2020 – 50% payment for exhibit space

June 28, 2020 – Booth payment in Full

August 1, 2020 – Program Ad Deadline

August 27, 2020 – Final Program Deadline

August 28, 2020 – Service Kit mailed out to Exhibitors

September 1, 2020 – Registration Deadline

KEY REASONS TO SPONSOR THE ASCE 2020 CONVENTION• Build your brand and increase awareness of your products and services. Meet with key clients,

business partners, and industry leaders.• An excellent program that reaches across all disciplines of civil engineering and level of

experience and draws attendees back year after year.• Your expertise is valued by Convention participants.• Build your brand and increase customer awareness of the products and solutions you have to offer.• Build your customer relationships; meet with key clients, and business partners, and industry

leaders.• Keep up on industry trends, gather competitive intelligence, and make competitive comparisons.

Contact ASCE today for the best selection of sponsorship opportunities!

Contact Sean Scully at (703) 295-6154 or Drew Caracciolo at (703) 295-6087.

2020

EXHIBIT CONTRACT Return signed contract along with payment to: exhibits@asce.org, c/o AScE P.o. Box 79668, BAltimorE, mD 21279-0668Phone (703) 295-6154 | Fax (877) 442‐7214. Make checks payable (in U.S. $$) to ASCE/Convention.

Company _____________________________________________________________________________________________________________________________________

Contact Name _______________________________________ Contact Job Title __________________________________________________________________________

Street Address/ P.O Box# _______________________________________________________________________________________________________________________

______________________________________________________________________________________________________________________________________________

City / State / Zip / Country ____________________________________________________________________________________________________________________

Phone __________________________________ Fax __________________________ 800# ______________________________________________________________

E-mail ____________________________________________ Web site _________________________________________________________________________________

PR Contact / Firm ________________________ PR Contact Phone ____________________________________________________________________________________

EXPOSITION FEE PAYMENT SCHEDULE Minimum 50% payment with contract, remainder to be invoiced on April 28 (net 30)

10X10 BOOTH FEES2 Exhibit Hall

Badges

1 Full Registration

1 Exhibit Hall Badge2 Full Registrations

Early Bird: On or before April 28, 2020 $1,895 $2,395 $2,895

After April 28, 2020 $2,295 $2,795 $3,395

Exhibit Hall Badges allow access to the exhibit hall and functions therein only: does not include sessions.

PAYMENT

Payment may be remitted by check, money order, wire transfer, or credit card. Check Enclosed

Visa MC AMEX Discover Total Cost: $________________ Deposit Amount: $____________________

Card # Exp Security

Authorized Signature ________________________________ Cardholder’s Name (print) ___________________________________________________________

BOOTH SELECTION

Space Requirements: Booth Size ______ x _______ Corner: YES No Booth Selection: 1. ______ 2. ______ 3. ______ 4. ______

Please assign near, if possible: _______________________________ Do not assign near, if possible: _______________________________________________

Do you plan to sell products in the exhibit hall? Yes No (Exhibitor responsible for securing and collecting all local and state licenses and taxes)

Product Description: (25 words or less). Send an e-mail describing your product exactly as it should appear in the final program to exhibits@asce.org by August 27, 2020.

Special Requirements (e.g. carpet aisles, hanging banners, archways, etc.) ________________________________________________________________________________________________________________________________________________________________________________________________________

By submission of this contract, the exhibitor agrees to abide by all exhibit terms, conditions and regulations set forth in this contract.

Authorized Exhibitor Signature: ___________________________________________________ Date: _______________________________________________

Print Name _________________________________________________________________________________________________________________________

Accepted by Exhibit Management _________________________________________________ Date: _______________________________________________

FOR SHOW OFFICE ONLYDate Received ___________ Total Square Feet ____________ Amount Paid $___________

Booth # ____________ Cost of Booth $___________ Amount Retained $___________

#of Corners ________ Deposit Paid $___________ Refund Due $___________

Dimension ___________ Balance Due $___________ Cancellation Date ____________

Number of Years ____________

_

20202020

ASCE EXHIBIT RULES AND REGULATIONS1. Contract for Space: This application for space assignment by the American Society of Civil Engineers (ASCE), hereinafter referred to as Show Management, becomes a contract when signed by the exhibiting company and accepted by ASCE.

2. Cancellation of Exposition: Should the exposition be canceled, postponed or abandoned thirty days (30) or more prior to the opening date, the Exhibitor shall be refunded the amount paid for rental space. However, if the exposition is canceled, postponed, or abandoned within thirty (30) days prior to the opening date of such exposition, 50% of the money paid for rental will be refunded.

3. Payments for Space: Signed Applications must be accompanied by 50% of the total space rental, made payable to ASCE Convention, if received before April 28, 2020. Contracts submitted after April 28, 2020. must be accompanied by payment in full. All space must be paid in full by June 28, 2020. After that date all reserved booth space not paid in full will be released for resale. Setup is prohibited until booth space is paid in full.

4. Cancellation of Space: Cancellation notification must be submitted in writing to ASCE Show Management. Refund of the total amount paid less a $200 processing fee per exhibit booth will be made if cancellation is received before June 28, 2020. No refunds will be made for cancellations received on or after June 28, 2020.

5. Forfeiture: If an Exhibitor does not follow the rules and regulations set by Show Management, the Exhibitor shall forfeit the amount paid for space, regardless of whether or not the exhibit space is subsequently leased.

6. Rejection of Application: Show Management reserves the right to cancel or refuse rental of display space to any person or company whose conduct or display of goods is, in the opinion of Show Management, incompatible with the general character and objectives of the exposition.

7. Subletting Space: The exhibitor shall not reassign, sublease or share assigned exhibit space with any person, firm, or other entity and agrees not to exhibit, advertise, or offer for sale goods other than those manufactured or sold by him in the regular course of business, without notification to and approval of ASCE Show Management.

8. Exhibit Hours, Installation, and Dismantling: The hours during which the exposition will be open are posted on the conference website www.asceconvention.org

No materials can be accepted in the exhibit hall prior to 1:00 p.m. on October 28, 2020. All exhibits must be completely set-up by 5:00 p.m. on October 28, 2020. Any space not claimed and occupied prior to 4:00 p.m. October 28 2020,

may be resold or reassigned by ASCE without any obligation on the part of ASCE for any refund. Special arrangements may be made for late set-up with prior approval from ASCE Show Management.

Dismantling of exhibits must not begin before hall closing on October 30, 2020. Exhibitors agree by signing this contract that they will remain on the exhibit hall floor until the official close of the show. All exhibits must be packed and ready for shipment no later than 6:00 p.m.

9. Relocation: Show Management reserves the right to relocate an Exhibitor’s booth space due to modifications of the exhibit facility, fire marshal restrictions, or any other reason in the best interest of the overall exposition.

10. Fire Protection: Booth decorations must be flameproof, and all hangings must clear the floor. Electrical wiring must conform with all local and state government requirements and to National Electrical Code Safety Rules. If inspection indicates that any Exhibitor has neglected to comply with these regulations, or otherwise incurs fire hazards, Show Management has the right to cancel all or such part of this exhibit as may be irregular.

11. Repair of damages: The cost of repairing any damage by the Exhibitor, its employees, representatives, or agents will be billed to and paid by the Exhibitor. Nothing will be posted on, tacked, nailed, screwed, or otherwise attached to the columns, walls, floors, ceiling, furniture, or other property of the conv. center.

12. Circularization and Solicitation: Distribution of circulars or promotion material may be made only within the booth assigned to the Exhibitor presenting such material. Promotional material may not be distributed or left for attendees to pick up in the aisles, registration area, or anywhere else in the convention facility. Non-exhibiting companies/organization will not be permitted to solicit business within the exhibit area or anywhere in the convention center.

13. Loss, Damage and Injury: Show Management will not be responsible for any injury, loss, or damage that may occur to an Exhibitor’s employee or property from any cause whatsoever. Show Management will not be liable for any injury, loss, or damage which may be sustained by any person who may be on the premises leased to an Exhibitor, or watching, observing, or participating in any demonstration or exhibit of Exhibitors.

14. Insurance: The Exhibitor agrees to obtain the following insurance coverage during the dates of the ASCE Exposition, including move-in, move-out days, and be prepared to furnish a certificate of insurance to ASCE if requested; (a) comprehensive general liability insurance, including protective and contractual liability coverage of $250,000/$500,000 for bodily injury and $50,000 property damage (b)

employers liability insurance with minimum limits of $100,000 per accident; (c) workers compensation/occupational disease coverage in full compliance with federal and state laws; (d) owned, non-owned, and hired vehicles, including loading/unloading hazards with bodily injury limits of $250,000/$500,000 and property damage limits of $100,000.

15. Restrictions in Operation of Exhibits: Show Management reserves the right to restrict or evict exhibits, which because of noise, method of operation, materials, or which detract from the general character of the hall, or any other reason, become objectionable. This reservation includes anything of a character deemed to be objectionable to the exhibit or that interferes with the activities of neighboring Exhibitors. In the event of such restriction or eviction, Show Management is not liable for any refunds or rentals or other exhibit expense.

16. Giveaways, Drawings, Distribution of Gifts, and Food Sampling: All drawings or contests must be completed, and all prizes presented to winners prior to closing of the exposition. If the display of the prize is not practical because of its size or other complication, the Exhibitor must display a photo and details as to the prizes size, value, color, etc. It is the responsibility of the Exhibitor to notify winners. No sample food or beverage products may be distributed w/o prior authorization from Show Management.

17. Compliance with the Law: The Exhibitor or his representative or employees shall not engage in any display, publication, performance, or other activity which is in conflict with any federal, state, or local law, regulation, rule, or ordinance. Firearms may not be used as a part of an exhibit nor as a giveaway. Exhibitors cannot display or bring into the exhibit any animal, bird, fish, or other non-human creature without Show Management approval.

18. Music Licensing: The Exhibitor agrees to pay all royalties, license fees or other charges for any music, either live or recorded, or other entertainment of any kind or nature, played, staged, or produced by the Exhibitor, it’s agents or employees within the premises by this License Agreement including but not limited to royalties or licensing fees due to BMI, ASCAP, or SESAC. The Exhibitor agrees to hold Show Management harmless against any claims or charges.

19. Interpretation and Amendment: The Exhibit Manager shall have full power to interpret or amend these rules. The Exhibitor agrees to abide by any rules or regulations that may hereafter be adopted by Show Management, which shall be as much a part hereof as though fully incorporated herein.

20. Attendee Listings: Exhibitors agree to a one-time use of the attendee list provided at the end of the Show solely for the purposes of follow-

2020

SPONSORSHIP COMPANY INFORMATIONCompany Name: ___________________________________________________________________

Company Address: _________________________________________________________________ ___________________________________________________________________________________

City, State, Zip: _____________________________________________________________________

Website Address: ___________________________________________________________________

CONVENTION CONTACT INFORMATIONName (Mr./Mrs./Ms.): ______________________________________________________________

Title: _______________________________________________________________________________

Phone: ____________________________________________________________________________

Email: _____________________________________________________________________________

We are committed to the following sponsorship opportunity at the ASCE 2020 Convention; Anaheim, California, October 28-31, 2020

EVENT INFORMATIONSponsorship Opportunity Level: ______________________________________________________________________________________________

Sponsorship Option: _______________________________________________________________________________________________________

Total Sponsorship Amount: ___________________________________________________________________________________________________

Special Instructions: ________________________________________________________________________________________________________

We agree to the following sponsorship terms and will complete our financial obligation according to the following schedule:

o Due upon Receipt of Invoice, –or–

o First Installment of 50% due with contract $________________________ (attached). Final 50% due by June 28

o Total Amount Due by June 28 to ensure company in Final Program: $_______________________

Program Ad Deadline: August 1 | Final Program Deadline: August 27 | Registration Deadline: September 1.

PAYMENT INFORMATION

PAYMENT BY CHECK

Make Check Payable to ASCE 2020 ConventionMail Check to:

ASCE ATTN: 2020 Convention P.O. Box 79668 Baltimore, MD 21279-0668

PAYMENT BY CREDIT CARD

Credit Card Type: _____________________________ Exp. Date: _________________

Credit Card #: ___________________________________________________________

Card Holder Name: ______________________________________________________

Card Holder Zip Code: ___________________________________________________

or contact Sean Scully at (703) 295-6154 or Drew Caracciolo at (703) 295-6087

Name and signature of individual with the authority to make this financial commitment on behalf of the company: (Please Print)

Name (Mr./Mrs./Ms.): _____________________________________________________________________________________________________

Title: ______________________________________________________________________________________________________________________

Phone: _______________________________________________ Email: _____________________________________________________________

Signature: ________________________________________________________________________________________________________________

ASCE welcomes unrestricted contributions and grants of all amounts. 

ASCE 2020 Convention, Anaheim, California, October 28-31, 2020

CONTACT INFORMATION• Sean Scully• Tel: (703) 295-6154• Fax: (877) 442-7214• Email: sscully@asce.org • Drew Caracciolo • Tel: (703) 295-6087• Fax: (877) 442-7214• Email: dcaracciolo@asce.org

SPONSORSHIP COMMITMENT FORM