an introduction to application software word processing
TRANSCRIPT
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• An introduction to application
software
• Word processing
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An Introduction to An Introduction to Application SoftwareApplication Software
Introducing Application Software: Tools for Productivity
Integrated Programs & Suites: The All-in-One Approach
Web Integration: A New Way to Get the Word Out
Module
A
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ConsiderationsConsiderations System requirements Commercial programs, shareware,
& freeware Software licenses Distribution methods
Module
A
Introduction to application software
Not sure whether you’re using the latest version? Versions will send you e-mail notifying you of new
versions of the software you’re using.
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ConsiderationsConsiderations Documentation Software versions Installation Registration
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A
Introduction to application software
Many software publishers use the Internet to deliver software updates.
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Visual Metaphors:Visual Metaphors: working in familiar waysworking in familiar ways
Introduction to application software
Module
A
Successful programs do a good job of
fitting into the way we’re accustomed to
doing business
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Integrated Programs & Suites:Integrated Programs & Suites: the All-In-One Approachthe All-In-One Approach
Introduction to application software
Module
A
Office Suites (Windows 95/98/NT)
Corel Office Lotus SmartSuite Microsoft Office
Word Processing WordPerfect Word Pro Microsoft Word
Spreadsheet Corel Quattro Pro Lotus 1-2-3 Microsoft Excel
Database Paradox Lotus Approach Microsoft Access
Presentation Graphics Corel Presentations Freelance Graphics Microsoft PowerPoint
Personal Info.Managers (PIMs)
Corel InfoCentral Lotus Organizer Microsoft Outlook
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What You See Is What You GetWhat You See Is What You Get
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Introduction to Word Introduction to Word ProcessingProcessing
There are 2 major ways to process text Use a WORD PROCESSOR
One program does everythingWYSIWYG - ex: WORD
Use a Mark Up LanguageProcess uses two programs EDITOR to create the document VIEWER to render the documentWWW documents - HTML
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Mark Up LanguageMark Up Language
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Viewer Viewer
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Basic Features of WP Basic Features of WP SoftwareSoftware
write-enter the text without worrying about how it looks
edit-replace or insert text, move or delete text
format-adjusting the appearance save-put the contents to secondary storage print-produce a hard copy
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Word Processing VocabularyWord Processing Vocabulary Word Wrap - pressing enter (VAX Mail) Paragraph- text that ends with enter
keystroke Insert or typeover mode Cut and Paste Save vs. Save As Print - Use Print Preview!!!
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Word Processing VocabularyWord Processing Vocabulary justification - alignment of text at the left
or right or both (full) margins portrait mode - lines go parallel to short
edge of paper landscape mode - lines go parallel to the
long edge of the paper
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WP FORMATSWP FORMATS How to apply a format:
Enter text - Select text - Apply formatSet format before typing text
Formats apply toCharacters - font, size, color, position (normal, subscript, superscript), style (bold, italic, underline, strikethrough)Paragraph - alignment, indentationPage - header, page no. placement
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Markup FORMATSMarkup FORMATS How to apply: Use tags Formats apply to:
Characters: color, size, fontParagraphs: alignmentPages: headers, title placement
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Fonts Fonts TYPEFACE - character look, Courier,
Helvetica SIZE - measured in points and pitch
height => points - 72 points/inch12 pt = 12/72 = 1/6” or 6 lines/inch
width => pitch - cpi using monosp char. style - bold, italic, underline,
bold-italic, superscript
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FontsFonts
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FontsFonts monospaced and proportional fonts kerning - amount of space between letters
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Rules to Easy ReadingRules to Easy Reading
1. Leave white space. 1” margin all round.
2. Use 12-point for easy readability.
3. Don’t overdo emphasis attributes.
4. Don’t emphasize long blocks of text.
5. Use typeface and size consistently.
6. Main text - serif font; Titles - sans serif.
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Additional features of WP Additional features of WP SoftwareSoftware
spell checker - (in Word) electronic thesaurus (in Word) style and grammar checker (in Word) mail merge ( in Word)
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Mail merge-personalize a form letter
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Additional features of WP Additional features of WP SoftwareSoftware
macros - (Works has several macros to automate repetitive tasks in WP but has no feature of creating your own, can create your own in its communication part!)
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Word Processing Software:Word Processing Software:the electronic scribethe electronic scribe
Word processing & writing quality The Internet connection
save in HTML
Word processing
Module
B
Need some help with writing? Visit one of the most amazing sites on the Web, Purdue
University’s Online Writing Lab (OWL).
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Desktop PublishingDesktop Publishing
Module
BCombines text and graphics, and
advanced formatting to create visually appealing printed
documents, such as newsletters, brochures, magazines, and books.
Word processing
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Desktop PublishingDesktop PublishingCombines text, graphics, and advanced formatting
Page LayoutPage Layout
–PortraitPortrait
–LandscapeLandscape
FormattingFormatting
–FontsFonts
Style SheetsStyle Sheets
GraphicsGraphics
–Clip artClip art
TextText
Handwriting Font
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Desktop PublishingDesktop Publishing DTP combines text, graphics and
advanced formatting most WP packages contain many of the
DTP features usually has a larger clip art gallery ex. PageMaker
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Presentation PackagesPresentation Packages
Presentation Graphics: Liven your Presentations
The Internet Connection Using Visual Aids Effectively: Some
Pointers
Module
E
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Presentation Graphics:Presentation Graphics:Liven Your PresentationsLiven Your Presentations
Module
E
This software, like other top-selling productivity programs, uses a visual metaphor: here, a
simulation of the media (such as a 35mm slide or transparency) that you’ll actually use for
your presentation. Each “page” of the presentation is called a slide
Presentation packages
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Presentation GraphicsPresentation Graphics
Module
E
Presentation packages
Getting fancyon-screen showtransparencies35mm slidesaudience handoutsspeaker notes
Templatesready-made designs
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View optionsslide viewoutline viewslide sorter viewnotes viewmaster
Presentation GraphicsPresentation Graphics
Module
E
Presentation packages
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Slide optionstwo-column bulleted listtableorganization charttext and charttext and clip artmultimedia
Presentation GraphicsPresentation Graphics
Module
E
Presentation packages
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Getting fancytransition effectexpansionbuildmultimediaautomatic presentations
Runtime version
Presentation GraphicsPresentation Graphics
Module
E
Presentation packages
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Internet ConnectionInternet Connection
Module
E
Presentation packages
The latest programs can generate output to HTML and Internet graphics formats. They can generate an entire Web presentation, including a title page and a table of contents
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Using Visual Aids Using Visual Aids EffectivelyEffectively
Module
E
Presentation packages
One concept per slide Keep language simple Don’t tell everything Use a variety of slide formats Make sure your text is legible