writing an effective resume and cover letter ocd mba workshop series
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Writing an Effective ResumeWriting an Effective Resume
and Cover Letterand Cover Letter
OCD MBA Workshop Series
Overview Brief: 15 – 20 minutesOverview Brief: 15 – 20 minutes
The Resume Book/Data BaseThe Resume Book/Data Base Role of your ResumeRole of your Resume Format and Content of Your ResumeFormat and Content of Your Resume Resume Do’s and Don’tsResume Do’s and Don’ts Resume Book/Data Base Inclusion ProcessResume Book/Data Base Inclusion Process Anatomy of a Cover LetterAnatomy of a Cover Letter Cover Letter Do’s and Don’tsCover Letter Do’s and Don’ts
Industry Function Brief : 15 – 20 minutesIndustry Function Brief : 15 – 20 minutes
Resume Reviews: until 8:00 pmResume Reviews: until 8:00 pm
AgendaAgenda
What We Do With Your ResumeWhat We Do With Your Resume
Compile a Resume Book and Compile a Resume Book and Electronic Resume DatabaseElectronic Resume Database
Send to over 250 On-Campus Send to over 250 On-Campus
Recruiters and Prospective EmployersRecruiters and Prospective Employers
How On-Campus Employers Use the How On-Campus Employers Use the Resume Book and DatabaseResume Book and Database
Used as a primary resume resourceUsed as a primary resume resource Used to Used to
– Select Candidates for Invitation to Select Candidates for Invitation to Presentations/ReceptionsPresentations/Receptions
– Select Candidates for Closed Interview Select Candidates for Closed Interview SchedulesSchedules
Role of your Resume...Role of your Resume...
Sets the direction for your searchSets the direction for your search Showcases your skills, attributes and Showcases your skills, attributes and
interestsinterests Highlights your progress, Highlights your progress,
accomplishments and skills (essential accomplishments and skills (essential elements)elements)
Elicits an interviewElicits an interview
Format and ContentFormat and Content
– The Michigan FormatThe Michigan Format– Transferable skillsTransferable skills– Include essential elements (ACR)Include essential elements (ACR)– Quantify accomplishments/resultsQuantify accomplishments/results– Bullet vs. Paragraph Bullet vs. Paragraph – Use of action verbsUse of action verbs– Use of articles, periods and personal Use of articles, periods and personal
pronounspronouns– Make use of ‘Additional’ sectionMake use of ‘Additional’ section
Michigan FormatMichigan Format
Value of the Michigan FormatValue of the Michigan Format– Similar Format at All Top SchoolsSimilar Format at All Top Schools
– Clearest Way to Communicate Your Clearest Way to Communicate Your InformationInformation
– Recruiters are Accustomed to FormatRecruiters are Accustomed to Format
– Valuable for Off-Campus Search Too!Valuable for Off-Campus Search Too!
Michigan FormatMichigan Format
UNIVERSITY OF MICHIGANUNIVERSITY OF MICHIGAN
University of Michigan Business SchoolUniversity of Michigan Business School
Master of Business Administration, May 2004Master of Business Administration, May 2004
• Emphasis/EmphasesEmphasis/Emphases
• ClubsClubs
• ScholarshipsScholarships
• etc.etc.
Format and ContentFormat and Content
– The Michigan FormatThe Michigan Format– Transferable skillsTransferable skills– Include essential elements (ACR)Include essential elements (ACR)– Quantify accomplishments/resultsQuantify accomplishments/results– Bullet vs. Paragraph Bullet vs. Paragraph – Use of action verbsUse of action verbs– Use of articles, periods and personal Use of articles, periods and personal
pronounspronouns– Make use of ‘Additional’ sectionMake use of ‘Additional’ section
Transferable SkillsTransferable Skills
Transferable Skills are determined by your targeted:Transferable Skills are determined by your targeted:
INDUSTRY: FinanceINDUSTRY: Finance FUNCTION: IB, PB, FUNCTION: IB, PB,
S&T, etc.S&T, etc.
COMPANYCOMPANY
POSITIONPOSITION
Transferable SkillsTransferable Skills
Before:Before:Design and build responsibility of the 2002 Design and build responsibility of the 2002 Dodge Ram Truck program. Dodge Ram Truck program.
After:After:Coordinated cross-functional team in the design Coordinated cross-functional team in the design and build of the 2002 Dodge Ram Truck. and build of the 2002 Dodge Ram Truck. Managed $44 million in equipment and met all Managed $44 million in equipment and met all budgetary and timeline oriented milestones.budgetary and timeline oriented milestones.
Format and ContentFormat and Content
– The Michigan FormatThe Michigan Format– Transferable skillsTransferable skills– Include essential elements (ACR)Include essential elements (ACR)– Quantify accomplishments/resultsQuantify accomplishments/results– Bullet vs. Paragraph Bullet vs. Paragraph – Use of action verbsUse of action verbs– Use of articles, periods and personal Use of articles, periods and personal
pronounspronouns– Make use of ‘Additional’ sectionMake use of ‘Additional’ section
ACRACR
AAction – Active Verb/Skill Employedction – Active Verb/Skill Employed
CContext – Background Informationontext – Background Information
RResult – Results of Actionsesult – Results of Actions
Redesigned the packaging of a leading parcel Redesigned the packaging of a leading parcel delivery company resulting in $1MM annual delivery company resulting in $1MM annual cost savings and 50% reduction in air cost savings and 50% reduction in air pollutants.pollutants.
Format and ContentFormat and Content
– The Michigan FormatThe Michigan Format– Transferable skillsTransferable skills– Include essential elements (ACR)Include essential elements (ACR)– Quantify accomplishments/resultsQuantify accomplishments/results– Bullet vs. Paragraph Bullet vs. Paragraph – Use of action verbsUse of action verbs– Use of articles, periods and personal Use of articles, periods and personal
pronounspronouns– Make use of ‘Additional’ sectionMake use of ‘Additional’ section
Quantify AccomplishmentsQuantify Accomplishments
Analyzed ash receptacle failures and identified Analyzed ash receptacle failures and identified design changes that improved customer design changes that improved customer satisfaction and reduced warranty costs by satisfaction and reduced warranty costs by 92%. (Senior Engineer, Manufacturing)92%. (Senior Engineer, Manufacturing)
Administered a $1M annual budget and Administered a $1M annual budget and negotiated maintenance contracts with agencies negotiated maintenance contracts with agencies outside of the Army in support of $60M worth outside of the Army in support of $60M worth of equipment (Maintenance Manager, US of equipment (Maintenance Manager, US Army)Army)
Format and ContentFormat and Content
– The Michigan FormatThe Michigan Format
– Include and structure essential elements (ACR)Include and structure essential elements (ACR)
– Quantify accomplishments/resultsQuantify accomplishments/results
– Bullet vs. Paragraph Bullet vs. Paragraph
– Use of action verbsUse of action verbs
– Use of articles, periods and personal pronounsUse of articles, periods and personal pronouns
– Transferable skillsTransferable skills
– Make use of ‘Additional’ sectionMake use of ‘Additional’ section
Bullet vs. ParagraphBullet vs. Paragraph
ANJIMOMOTO CO., INC.ANJIMOMOTO CO., INC.
Senior EngineerSenior Engineer Developed a new granulating machine for instant cup Developed a new granulating machine for instant cup
soup at Knorr, an Anjinomoto subsidiary, whose brand soup at Knorr, an Anjinomoto subsidiary, whose brand is owned by Bestfoods. Managed cross-company is owned by Bestfoods. Managed cross-company projects to introduce new manufacturing machine by projects to introduce new manufacturing machine by organizing six members. Started production in August organizing six members. Started production in August 1997 and improved product quality and cost efficiency. 1997 and improved product quality and cost efficiency. Filed patent application in Japan and US. (Granules Filed patent application in Japan and US. (Granules dissolve more easily and uniformly than powders).dissolve more easily and uniformly than powders).
Bullet vs. ParagraphBullet vs. Paragraph
Initiated development of new machinery that Initiated development of new machinery that spurred efficient innovation in food processing. spurred efficient innovation in food processing. New equipment improved product quality and New equipment improved product quality and decreased production costs by X%.decreased production costs by X%.
Managed cross-functional team charged with Managed cross-functional team charged with development and implementation of new development and implementation of new technology completing project under budget technology completing project under budget and before deadline.and before deadline.
Format and ContentFormat and Content
– The Michigan FormatThe Michigan Format– Include essential elements (ACR)Include essential elements (ACR)– Quantify accomplishments/resultsQuantify accomplishments/results– Bullet vs. Paragraph Bullet vs. Paragraph – Use of action verbsUse of action verbs– Use of articles, periods and personal Use of articles, periods and personal
pronounspronouns– Transferable skillsTransferable skills– Make use of ‘Additional’ sectionMake use of ‘Additional’ section
Action VerbsAction Verbs
Before:Before:Analysis of marketing opportunities for Analysis of marketing opportunities for strategic fit within scope of organizationstrategic fit within scope of organization
After:After:Analyzed all marketing opportunities ensuring Analyzed all marketing opportunities ensuring their strategic fit within goals of organization. their strategic fit within goals of organization.
Format and ContentFormat and Content
– The Michigan FormatThe Michigan Format– Transferable skillsTransferable skills– Include essential elements (ACR)Include essential elements (ACR)– Quantify accomplishments/resultsQuantify accomplishments/results– Bullet vs. Paragraph Bullet vs. Paragraph – Use of action verbsUse of action verbs– Use of articles, periods and personal Use of articles, periods and personal
pronounspronouns– Make use of ‘Additional’ sectionMake use of ‘Additional’ section
Articles, Periods, Personal PronounsArticles, Periods, Personal Pronouns
Analyzed the statistical and the clinical data, resulting Analyzed the statistical and the clinical data, resulting in a 30% reduction of the hospital’s costsin a 30% reduction of the hospital’s costs
Analyzed statistical and clinical data, resulting in 30% Analyzed statistical and clinical data, resulting in 30% reduction of hospital costs.reduction of hospital costs.
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I am currently playing on the University of Michigan I am currently playing on the University of Michigan Men’s Soccer team, in its first year as a varsity sportMen’s Soccer team, in its first year as a varsity sport
Selected to compete with the University of Michigan’s Selected to compete with the University of Michigan’s Men’s Soccer Team in its first year as a varsity sport.Men’s Soccer Team in its first year as a varsity sport.
Format and ContentFormat and Content
– The Michigan FormatThe Michigan Format– Transferable skillsTransferable skills– Include essential elements (ACR)Include essential elements (ACR)– Quantify accomplishments/resultsQuantify accomplishments/results– Bullet vs. Paragraph Bullet vs. Paragraph – Use of action verbsUse of action verbs– Use of articles, periods and personal Use of articles, periods and personal
pronounspronouns– Make use of ‘Additional’ sectionMake use of ‘Additional’ section
Additional SectionAdditional Section
Examples:Examples: Effectively invested and tracked life science Effectively invested and tracked life science
portfolio, achieving a 42% gain in 2001.portfolio, achieving a 42% gain in 2001. Avid runner; completed Chicago Marathon in Avid runner; completed Chicago Marathon in
1998 and 20001998 and 2000 Volunteer basketball coach – 2000-2001Volunteer basketball coach – 2000-2001 Connoisseur of fine beef and pork barbequeConnoisseur of fine beef and pork barbeque
Resume Do’s and Don’ts.....Resume Do’s and Don’ts.....
DODO- Include core desired skills- Include core desired skills
- Customize according to targeted industry, - Customize according to targeted industry, job function and/or company culturejob function and/or company culture
- Quantify your accomplishments- Quantify your accomplishments
- Include Interests and HobbiesInclude Interests and Hobbies
- Send resume and cover letter via email or Send resume and cover letter via email or MTrack electronic dropMTrack electronic drop
Resume Do’s and Don’ts.....Resume Do’s and Don’ts.....
Don’tDon’t- Include information about health, - Include information about health,
marital status, or willingness to marital status, or willingness to relocaterelocate
- Misrepresent work/abilities- Misrepresent work/abilities- Use current company/function jargon- Use current company/function jargon- Indicate fluency in a language if you - Indicate fluency in a language if you
are only conversationalare only conversational
Top TipsTop Tips
Know the desired skills of your target Know the desired skills of your target industry or functionindustry or function
Review resumes of previous studentsReview resumes of previous students
Know that you can maintain multiple Know that you can maintain multiple resumesresumes
Use Career Counselors and StaffUse Career Counselors and Staff
Career Counselor ListCareer Counselor List
I-Banking I-Banking Marcelo AlmeidaMarcelo Almeida malmeida@umich.edumalmeida@umich.eduMark BirkettMark Birkett mbirkett@umich.edumbirkett@umich.eduElizabeth FastiggiElizabeth Fastiggi efastigg@umich.eduefastigg@umich.eduAmy SteffekAmy Steffek asteffek@yahoo.comasteffek@yahoo.comBen RibackBen Riback briback@umich.edubriback@umich.edu
Sales and TradingSales and TradingMike ManleyMike Manley mmanley@umich.edummanley@umich.eduBrian CoxBrian Cox coxba@umich.educoxba@umich.eduWinston MaWinston Ma wenyanm@umich.eduwenyanm@umich.eduYeow Tong NgYeow Tong Ng ytng@umich.eduytng@umich.edu
Private Banking/PCSPrivate Banking/PCSBrian CoxBrian Cox coxba@umich.educoxba@umich.edu
ResearchResearchYeow Tong NgYeow Tong Ng ytng@umich.eduytng@umich.eduMike ManleyMike Manley mmanley@umich.edummanley@umich.edu
Corporate FinanceCorporate FinanceAshwani AggarwalAshwani Aggarwal ashwani@umich.eduashwani@umich.eduEric BaltuchEric Baltuch ebaltuc@umich.eduebaltuc@umich.edu
Inclusion Process . . .Inclusion Process . . .
Respond to inclusion email to be sent out Respond to inclusion email to be sent out on Friday, September 27th.on Friday, September 27th.
Publish Resume by Friday, October 25Publish Resume by Friday, October 25thth at 5:00 PMat 5:00 PM
Cover Letters - The FactsCover Letters - The Facts
Why bother? Why bother?
PurposePurpose
To Whom and When to Send Cover To Whom and When to Send Cover LettersLetters
Anatomy of a Cover LetterAnatomy of a Cover Letter
OPENING PARAGRAPH - Introduce yourself OPENING PARAGRAPH - Introduce yourself and your specific interest in the company.and your specific interest in the company.
MIDDLE PARAGRAPH - Highlight areas of your MIDDLE PARAGRAPH - Highlight areas of your background that would be of greatest interest to background that would be of greatest interest to the company.the company.
CLOSING PARAGRAPH - Outline procedure for CLOSING PARAGRAPH - Outline procedure for action. Make specific requests.action. Make specific requests.
Cover Letter Do’s & Don’tsCover Letter Do’s & Don’ts
DoDo
- Highlight Accomplishments not Responsibilities- Highlight Accomplishments not Responsibilities
- Be BriefBe Brief
Don’tDon’t
-Repeat Resume-Repeat Resume
-Make Errors-Make Errors
-Make Demands-Make Demands
Resume & Cover Letter WritingResume & Cover Letter Writing
QUESTIONS?QUESTIONS?
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