workflow & benefits of oclc knowledge base

WORKFLOW & BENEFITS OF OCLC KNOWLEDGE BASE

Alison Johnson

Jackson Library

Indiana Wesleyan University

alison.johnson@indwes.edu

OCLC KNOWLEDGE BASE

What is it?

• A tool for making your electronic article holdings available for resource sharing

• Article-level holdings data provides more efficient requesting

WORKFLOW

Borrowing:

• Patron places a request.• Request is automatically matched with an

OCLC record.• Request is automatically matched with

lending KB libraries from your Custom Holdings groups.

• Request is automatically sent out to be filled.

Allows for hands-free article requesting!

WORKFLOW

Document Delivery:

• Patron places an article request• Request is automatically recognized as

owned electronically by your library.• Request is automatically sent to a special

queue for processing.• Staff uses the supplied KB link to go

directly to the e-article for delivery to the patron.

Notifies staff immediately if a patron requests something you own and takes you directly to the article!

WORKFLOW

WORKFLOW

Lending:

• Requests from your e-journal holdings are sent to a separate queue

• Request contains a link to the full-text as well and lending permissions/instructions

• Deliver full-text article to library or cancel

Notifies staff of lending permissions and takes you directly to the article!

WORKFLOW

Faster Borrowing of e-Journal Articles

• Tired of not knowing who owns what on “Internet Resource” records

• Tired of deflections and “not owned”

BENEFITS

???

!!!

BENEFITS

Faster Borrowing of e-Journal Articles

• KB knows which libraries own each particular e-journal article.

• KB allows for Direct Request of articles.

• KB automatically selects lenders and sends request.

Faster Borrowing of e-Journal Articles

How much faster???

• For us, four days (on average)

• Our total turn-around time for article requests processed by KB is just under two days.

• Could be faster, but we stop all requests to check Copyright before sending out (evenings and weekends slow things down)

BENEFITS

Faster Borrowing of e-Journal Articles

Why is it faster?

• Direct Request bypasses manual processing by staff

And even if you don’t use Direct Request…

• KB selects lenders who actually own the article and know their licensing permissions

• KB lenders can process the request fast because they get links to the full-text

BENEFITS

Exposes Open Access materials

• KB has built-in Open Access collections that you can turn on.

• You will get a link to the Open Access item if your patron requests it.

• You also get the link if another library requests an Open Access item from you.

BENEFITS

Exposes Open Access materials

• Boost your lending activity because these collections show up as part of your holdings.

• Not always well-maintained by publishers, but you can turn them on or off at will.

BENEFITS

Boosts your lending activity

• Our lending activity has increased by 24% even though our books loans have decreased.

Why would we want more work?• KB requests are quick and easy to fill

because of the links to full-text.• KB request takes less than one minute

to process compared to more than ten minutes to retrieve and scan.

• You can process more requests in less time… and you don’t have to get off your chair!

BENEFITS