women’s world cup 2015 - vancouver...2015/04/15  · 2 • legacy events: women’s world cup 2015...

Women’s World Cup 2015

April 15, 2015

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• Legacy Events: Women’s World Cup 2015 o Keep Vancouver Spectacular April 25 o Roster Announcement April 27 o In Her Footsteps Exhibit May 22 o Live Your Goals Festival May 23 o Team Australia Coach Engagement May 25-28 o Coke Trophy Tour May 27 o Activate Vancouver & GEN7 Gathering June 19-21

• Vancouver Fan Zone

• Media Infrastructure: BC Place & International Broadcast Centre

• Jack Poole Plaza – Fox Broadcast Centre

• Park Board Training Fields – Empire and Trillium • Approval of Fan Zone Budget

WOMEN’S WORLD CUP 2015 OVERVIEW

Keep Vancouver Spectacular

Saturday April 25th

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Team Canada Roster Announcement

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Monday April 27th at Robson Square

In Her Footsteps Exhibit – BC Sports Hall of Fame

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Launches – May 22nd

Live Your Goals Festival Saturday May 23rd

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Team Australia

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Coke Women’s World Cup Trophy Tour ↘ Wednesday May 27th.

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Vancouver May 27th

Activate Vancouver & GEN7 Gathering

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KEY COV HOST CITY OBLIGATIONS

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Role/Responsibility Potential Lead City Department

Training grounds Park Board

Look of the City Program Cultural Services, Engineering

City beautification program Engineering

Rights protection program Permits & Licenses

Vancouver Fan Zone/Commercial display area Film & Special Events

Other operational and administrative requirements CMO, Park Board, other departments

VANCOUVER FAN ZONE LOCATION

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VANCOUVER FAN ZONE SITE PLAN

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VANCOUVER FAN ZONE MAIN TENT

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VANCOUVER FAN ZONE HOSPITALITY TENT

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VANCOUVER FAN ZONE FIFA ACTIVATION TENT

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FIFA ACTIVATION TENT INTERIOR

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FIFA ACTIVATION TENT INTERIOR

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BC PLACE AND INERNATIONAL BROADCAST CENTRE

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JACK POOLE PLAZA – FOX BROADCAST CENTRE

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EMPIRE FIELDS

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TRILLIUM PARK

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VANCOUVER FAN ZONE ACTIVATION DATES

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# Date Match Description Location 1 Saturday June 6 Canada match day Edmonton 2 Monday June 8 Group C Doubleheader Vancouver

3 Thurs June 11 Canada match day Edmonton 4 Friday June 12 Group C Doubleheader Vancouver

5 Monday June 15 Canada match day Winnipeg

6 Tuesday June 16 Group D Match Vancouver

7 Sunday June 21 Round of 16 Vancouver

8 Tuesday June 23 Round of 16 Vancouver

9 Sat June 27 Quarter Final Vancouver

10 Wed July 1 Canada Day Semi-Final Vancouver

11 Saturday July 4 3rd Place Match Edmonton

12 Sunday July 5 FINAL Match Vancouver

VANCOUVER FAN ZONE – SAMPLE DAY

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Sunday June 21, 2015 NATIONAL ABORIGINAL DAY 12:00 Fan Zone Opens 12:30 – 12:50 First Nations Welcome and Community Group Perf 12:50 – 2:30 Turf Field -- Passive Skills and Drills 13:00 – 15:30 Main Tent: Match 2 – Round of 16 15:30 – 16:15 Main Tent: Feature First Nations Artist Performance 16:30 – 18:15 Main Tent: Match 3 – Round of 16 16:30 – 18:30 Turf Field – Passive Skills and Drills 19:30 Fan Zone Closes Sample Talent Performer Suggestions: Hosting by Wab Kinew: Inez Jasper, Leela Gilday, Mob Bounce, Git Hayetsk, Le La La Dancers

FINANCE – COV COMMITMENTS TO DATE

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↘ COV – Local Organizing Committee contribution - $250,000 ↘ Covers the City Services commitments in the Host City Agreement:

• Decoration Programme • Training Grounds • City services – road and traffic light maintenance, cleaning • Transportation – access lanes, road closures • City beautification

↘ COV – Women’s World Cup Legacy Projects - $60,000

• Keep Vancouver Spectacular – World Cup Clean up • Canadian National Women’s Team Roster Announcement • In Her Footsteps Exhibit – BC Sports Hall of Fame • Live Your Goals Festival • Team Australia Coach Engagement’ • Women’s World Cup Trophy Tour • Activate Vancouver & GEN7 Gathering

FINANCE – Partner Contributions to Women’s World Cup

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↘ Province of British Columbia - $2,000,000 ↘ Host Province Agreement

↘ PavCo, Canada Soccer, Rugby Canada - $1,327,000 ↘ Turf Replacement

↘ FIFA - $65,000

↘ Live Your Goals Festival - $10,000 ↘ FIFA Fan Zone Pageantry - $55,000

FINANCE – Overview of Contributions

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Host City Agreement - Sport Hosting Grant $250,000Women's World Cup Legacy Projects $60,000City of Vancouver Fan Zone $1,200,000

TOTAL $1,510,000

Province of BC $2,000,000PavCo, Soccer Canada, Rugby Canada $1,327,000FIFA $65,000

TOTAL $3,392,000

City of Vancouver

Other Partners

VANCOUVER FAN ZONE BUDGET – COV OBLIGATION

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SITE DEVELOPMENT AND BUILD Project development $ 34,500 Site & Venue $ 226,500 Production & Operations $ 214,600 Labour $ 61,000 Contingency 5% $ 27,000 Services Fees $ 104,442 TOTAL $ 668,042

DAILY ACTIVATION EXPENSES Staff $ 8,473 Talent $ 3,500 Security, VPD, First Aid $ 6,320 Services & Service Fees $ 7,323

TOTAL $ 25,616 REVENUE Concession $ 1,575 Beverage $ 5,757

TOTAL $ 7,332

VIP HOSPITALITY TENT EXPENSES Set up $ 85,641 Daily activation (est 6) $ 20,305

TOTAL $ 105,947 REVENUE 2 inquiries + 4 acticipated $ 118,000

TOTAL $ 118,000

VANCOUVER FAN ZONE BUDGET – COV OBLIGATION

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OTHER EXPENSES Marketing & Communications $ 25,000 Community Centre Engagement $ 50,000 Contingency $ 45,000

TOTAL $ 120,000

SUMMARY EXPENSES 12 days of activation $ 307,398 Site development and build $ 668,042 VIP tent $ 105,947 Other Expenses $ 120,000 TOTAL $ 1,201,387 REVENUE Daily activation (12) $ 87,984 VIP Hospitality Tent (6) $ 118,000 TOTAL $ 205,984 NET COSTS $ 950,403

FAN ZONE BUDGET RECOMMENDATION

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↘ THAT Council approve the budget for the activation of the Vancouver Fan Zone at $1.2 million

↘ THAT Council approve the funding for the Vancouver Fan Zone of $1.2 million from 2014 Surplus set aside in the Future Revenue Fund Budget Reserve.

↘ THAT any budget surplus (for example as a result of higher than projected food and beverage and VIP ticketing sales) be credited back to the Future Revenue Fund Budget Reserve at the completion of the program