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WhattoexpectonaCal/OSHAInspection• Overview
• Typesofinspections• Inspectionbasics• Itemsofinterest,agriculture
• Appealsrightsandprocedures
WilliamKryciaMPH,CIH
WhattoexpectonaCal/OSHAInspection• Overview
– Cal/OSHA• Consultation
• Atemployerrequest,nopenalties• Areaoffice
• Enforcement• EnforceTitle8,penalties
• Districtoffice• LETF(LaborEnforcementTaskForce)• HighHazardUnit• PressureVessel• ProcessSafetyManagement
WilliamKryciaMPH,CIH
WhattoexpectonaCal/OSHAInspection• Typesofinspections
– Complaint– Accident– Self-referralor“Programmed”
WilliamKryciaMPH,CIH
WhattoexpectonaCal/OSHAInspection• Complaint
– Formal• Siteinspection
– Informal• Mayget“letter”inlieuofinspectionunlessheat/waterrelated
• Stillcriticaltorespondtoaletter
WilliamKryciaMPH,CIH
WhattoexpectonaCal/OSHAInspection• Accident
– Eitherbasedonyourreportofaseriousaccident*• Firstresponderreport• Newsmediareport• Family/concernedindividual/organization
– Timely,directresponse– Additionaldocuments
• Doctor’sfirstreport• Manuals,trainingrecords,sds’s• Programs:lockouttagout,righttoknow,heatprevention,confined
space,respirator,etc.
WilliamKryciaMPH,CIH
WhattoexpectonaCal/OSHAInspection• Self-referralor“Programmed”
– LETFdoesprogrammed,everyoneelsedoes“self-referral”• Oldterm:“sweep”
– Selfdirectedbasedonsurveillance• Mayfocusonaparticularindustryinageographicarea• Utilizekeyvisualindicators
• Maystillinitiateinspectionwhenvisualindicatorssuggestcompliance
– Weather(heat)driven• NOAANWSheatwatch,warning,orspecialweatherstatement
WilliamKryciaMPH,CIH
WhattoexpectonaCal/OSHAInspection• Cal/OSHAInspection101:
– Theapproach– TheOpeningConference– DocumentRequest– SiteVisit– EmployeeInterviews– Photos,samples– ExitConference– ClosingConference– Appealsprocedures
WilliamKryciaMPH,CIH
WhattoexpectonaCal/OSHAInspection• Theapproach:
– Directifcomplaintoraccident– Possiblyindirectoncoordinatedinspection
• Dependent,toadegree,onsitesurveillance
WilliamKryciaMPH,CIH
WhattoexpectonaCal/OSHAInspection• Theopeningconference
– ID– Explainthepurposeandscopeoftheinspection– Employeerightshttp://www.dir.ca.gov/dosh/Complaint.htm– Walkaround– ReviewIIPP,poster
WilliamKryciaMPH,CIH
WhattoexpectonaCal/OSHAInspection• Theopeningconference
– IDworker’scompprovider/ex-modifapplicable– Reviewlog300– Permits,registrations,licenses,variances– IsspecializedPPEneededtoconductinspection– Consenttoinspect
WilliamKryciaMPH,CIH
WhattoexpectonaCal/OSHAInspection• Documentrequest
– HeatIllnessPreventionPlan• Provideduponrequestatthesite
– IIPP• Providedwithinareasonabletimetocsho
• Doesnothavetobeonsite*
WilliamKryciaMPH,CIH
WhattoexpectonaCal/OSHAInspection• Sitevisit
– Lookingforhazards– Lookingforemployees
• “exposure”• Forinterview
– Establishprocess“flow”– Establishthatrequiredelementspresent
• Toilets,drinkingwater,guards,shade,etc.*
– Evaluatecomplaintitems– Evaluateaccidentitems
WilliamKryciaMPH,CIH
WhattoexpectonaCal/OSHAInspection• Employeeinterviews
– Oneveryinspection• Establishemployeremployeerelationshipordirectionandcontrol• Contactinfo• Lengthofemployment,jobtitle• Training• AwarenessofIIPP,responsibleperson• Otherpertinentquestionsifcomplaint/accident
• E.g.Wereyouherethatday,whatdidyousee,whoelsewashere,whatwassaid,etc.
WilliamKryciaMPH,CIH
WhattoexpectonaCal/OSHAInspection• Photos,samples
– Photosandvideo’soneveryinspection• Highlightbothcompliantandnon-compliantitems,establishand
documentscene/workprocess;exposure
– Samplesordirectreadings• Toestablishexposurelevels,content,materialsstressors/failures;etc.• Temperatureatsiteovervarioustimes• Rememberthereisapossibilityofacitationifemployerfailstoevaluate
worksite,eitherunderIIPP,T85155,orotherapplicablesection.
WilliamKryciaMPH,CIH
WhattoexpectonaCal/OSHAInspection• Exitconference
– Summaryreporttotheemployeronwhatwasfound,whatwasestablished,whatmightrequirefurtherevaluation.Shouldalsoreviewdocumentsrequested.
WilliamKryciaMPH,CIH
WhattoexpectonaCal/OSHAInspection• Closingconference
– Scheduledwiththeemployer• Inpersonorbyphone• Formalreviewofinspectionandresults
• Citations,abatements,penalties,rightsofappeal• Incompliancereport
WilliamKryciaMPH,CIH
WhattoexpectonaCal/OSHAInspection• Appealsprocedures
– Alwaysremembertimelyresponseiscritical– InformalconferencewithDistrictManager– Pre-hearingconferencewithALJfromAppealsBoard– FormalhearingwithAppealsBoard
• OCCUPATIONAL SAFETY AND HEALTH APPEALS BOARD
• 2520 Venture Oaks Way, Suite 300
• Sacramento, CA 95833
• (916) 274-5751
• FAX (916) 274-5785
WilliamKryciaMPH,CIH
WhattoexpectonaCal/OSHAInspection• Informalconference• Followingreceiptofacitationornotice,anemployermayrequestadiscussionwiththeCal/OSHAdistrictmanager.Aninformalconferenceisconductedwithin10workingdaysofcitationissuance.Ifanappealisfiled,theconferencemaybeheldanytimepriortothescheduleddateofanappeal.
•
• Theemployermaydiscussrequestsforextensionofabatementdates,andpresentationofevidencewhichindicatesthatnoviolationexists,orthattheproposedpenaltiesareinappropriate.
• WilliamKryciaMPH,CIH
WhattoexpectonaCal/OSHAInspection• Appealsprocedures
– Nowonline!• PressreleaseonOctober4,2016• Newsystemnamed“OASIS”• Website:http://www.dir.ca.gov/OSHAB/oshab.html
WilliamKryciaMPH,CIH
WhattoexpectonaCal/OSHAInspection• Appealsprocedures• WhatisOASIS?OASISistheOccupationalSafetyandHealthAppealsBoard'sfree,
onlineschedulingandinformationsystem.OASISallowsemployerstoappealcitationsissuedbytheOccupationalandSafetyandHealthDivision("Division")oftheDepartmentofIndustrialRelations("DIR").
• AnyonemayregistertouseOASIS.RegisteredOASISusersmaylocateaparticularappealbysearchingonanemployer’sname,orbyDivisioninspectionnumber.Registereduserswhoarecaseparticipantsmayview,submitordownloaddocumentsin,andmayobtaincaseschedulinginformationabouttheappealsinwhichtheyareaparticipant.RegisteredOASISuserswhoarenotappealcaseparticipantsmayviewonlythetimeandlocationofanappealhearing.
• TheOccupationalHealthandSafetyAppealsBoard("OSHAB")hasdesignatedtheelectronicappealcasefilemaintainedinOASISastheofficialrecordofallappealsofDivisioncitations.
WilliamKryciaMPH,CIH
WhattoexpectonaCal/OSHAInspection• Appealsprocedures
– Groundsforappeal• Thesafetyorderwasnotviolated• Theclassificationoftheviolation(i.e.serious,willful,repeat)isincorrect• Theabatementrequirementsareunreasonable• Theproposedpenaltyisunreasonable
WilliamKryciaMPH,CIH
WhattoexpectonaCal/OSHAInspection• Appealsprocedures
• AffirmativeDefense• Providedbyappellant(you)• Mustbeprovidedinatimelymanner• Becomescomplicated• OnekeyfactoristhatyoumusthaveanIIPPthatisimplemented
WilliamKryciaMPH,CIH
WhattoexpectonaCal/OSHAInspection• ItemsofInterest,Agriculture
– ReferencesheetsattachedtoCal/OSHAP&PC-46• http://www.dir.ca.gov/DOSHPol/P&PC-46.htm
• FieldSanitationchecklist• AgriculturalSafetychecklist• AgriculturalHealthchecklist• Note:underrevision,donotincludeheatillnesspreventionitemsat
thistime.
WilliamKryciaMPH,CIH
WhattoexpectonaCal/OSHAInspection• ItemsofInterest,Agriculture
– IIPP• Writtenprogram• Requiredelements• Documentationoftraining• Evaluateeffectivenessduringemployeeinterviews
– HeatIllnessPreventionProgram• Inwriting• Availableuponrequestinthefield• Requiredelements• Ifmodelprogram,hasitbeenfilledout?
WilliamKryciaMPH,CIH
WhattoexpectonaCal/OSHAInspection• ItemsofInterest,Agriculture
– FieldSanitation• Toilets,washwater,towels,soap,cleanliness,access
– HeatIllnessPrevention• Water• Shade• Training,employees,supervisors• Emergencyprocedures• Highheatprovisions• UpdatedwithMay2015revisions
WilliamKryciaMPH,CIH
WhattoexpectonaCal/OSHAInspection• ItemsofInterest,Agriculture
– ConfinedSpaces• Writtenprogram• Training• Othercriticalelementsofprogram
• TreeWork• Emphasisprogram
WilliamKryciaMPH,CIH
WhattoexpectonaCal/OSHAInspection• ItemsofInterest,Agriculture
– TractorsandotherAgEquipment• Preuseinspections• Training• Guarding
• PTO• Safeoperation• Lighting• Safemaintenance,repair,adjustment• ROPS,includingseatbelt
WilliamKryciaMPH,CIH
WhattoexpectonaCal/OSHAInspection• ItemsofInterest,Agriculture
– Guarding• Pinchpointsonbelts,chains,conveyors,etc.• Rotatingshafts• Electrical• Waterhazards
– Chemicalhazards• Exposurelimits• Eye,face,skinprotection• Eyewashandshowers
– Noise
WilliamKryciaMPH,CIH
WhattoexpectonaCal/OSHAInspection• Variouschecklistsoutthere,makesurethey’resuitedforyourjob.
• Don’tjustrelyonapre-printedchecklist– RememberyourdutyunderyourIIPP!
• Think“bestpractice”andremembertheregulationsarethebottomline– Astimeandthesituationpermit,pleaseexploretheconceptsof
TotalWorkerHealth,attheCentersforDiseaseControlandNIOSH:https://www.cdc.gov/NIOSH/twh/
WilliamKryciaMPH,CIH
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