welcome to tournament walkthrough for team managers · 2016-01-12 · tournament registration 4...

Welcome to

Tournament Walkthrough for

Team Managers

1

Walkthrough Agenda

• Introductions & Tournament Registration Help

• Schedule

• Appraiser & Volunteer Requirements

• T-Shirt & Pin Orders

• Tournament Facility, LogisticsChoose a Track

• Instant Challenge or Rising Stars BreakoutTake a Break

• Team Challenge Procedures

• General Program Tips & Reminders

• Challenge-specific Breakout Sessions w/ CMs

2

Welcome & Introductions

3

Connie Washburn De Vargas Site Hostess

Mary Jane Campbell Regional Director

Kathy Broquard Tournament Director, Volunteer Coordinator

Diane DeFrees Treasurer, Merchandise Coordinator

Bob Burns Technical: Pace of Change,

Appraiser Coordinator

Lynn Macey Scientific: In Plain Sight

Doug DeFrees Fine Arts: Get A Clue

Adam Litzenberger Improvisational: Close Encounters

Rebecca Riegelsberger Structural: Musical Mashup,

& Blaire Chennault Weekend Structure Testing

Pam Holt Service Learning Project Outreach:

The MEME Event

Ivy & Alan Orcutt Instant Challenge

Viresh Amin Score Room

Peter Shepherd Early Learning Rising Stars!:

Change in Direction

Tournament Registration

4

Help Desk

AFTER Team Manager Walkthrough

Media Release Forms - Due January 24, 2016

MUST be Signed!

Team Manager responsible

Electronic submissions

One PDF for team

All Team Members and Team Managers

Signatures Required

Tournament Schedule 1 of 2

• Ideal interval between TC & IC is 2 hrs.

–Rising Stars is different (learn in breakout).

–For a level playing field, the interval is kept

similar for all teams in a challenge/level, so

the interval is usually longer than ideal.

–Sometimes IC is first, sometimes TC is first

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Tournament Schedule 2 of 2

• Team Managers of two teams, schedule

to get to IC & TC for both (Snehal M.,

Qiong S.)

• Team Managers of three or more teams,

just TC? helpers? (Julie A., Jenessa L.)

• Conflicts? E-Mail bob@bokabu.net with

team numbers for TM with kids, siblings

(e.g. TM 105-22222 w/ kid on 105-33333)

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Appraisers, ...

• Your team must provide an Appraiser for

the Tournament who can commit to…

• Appraisers must attend both Saturday

training sessions: Jan. 30* and Feb. 6

• Appraisers must be available to appraise

ALL DAY at the Tournament on March 5

• Appraisers will NOT be excused to see

their team perform (...video it for them!)

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… Trained Appraisers

• Two Saturday’s. All morning-plus (~4 hours)...

• Jan. 30, novices learn about the DI program

and their role in it, and express preferences.

[*Experienced Appraisers know how to skip this,

but it’s more than just not showing up!]

• RCMs form teams and provide study materials

• Feb 6, all Appraisers meet & study as teams.

• State Finals requires a trained experienced

Appraiser from each advancing team.

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Volunteer

• Your team must provide one Volunteer to

assist at the Tournament

• Your Volunteer will choose time slot

through SignUpGenius

• Kathy Broquard<info@signupgenius.com>

will send your Volunteer an invite to sign up

Volunteer should receive confirmation &

reminder

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Volunteers

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Volunteers

• Team Volunteers MUST complete task

OR

Team will NOT be scored, and

will NOT advance.

• DI Volunteer Card

11

Merchandise Orders

O

Order forms are online.

Orders due Feb 13th.

*Draft shirt design*

Shirt color purple.

12

Tournament Location

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Tournament Street Map

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Tournament Facility

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Tournament Google Map

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Tournament Info

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Tournament Day Logistics

• Prop Drop-Off

– Designated areas only

– Driver must stay with vehicle

• Parking – Student Lot Recommended

• Team Manager & Volunteer Check-in

• First Aid & Emergency Medical Information

• Team Challenge Solution

– Do NOT leave items unattended!

• Lunch & Snack Bar Menu will be posted

(Boy Scout Troop 251)

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Site Specific Restrictions

• Helium Balloons – Allowed if follow

Restrictions in Rules of the Road, page 25

• Dry Ice – Allowed with NEW Rules of the

Road Restrictions, page 25

• Weapons, Firearms, Violence – Rules of

the Road, page 26

Independence High School is a

“Zero Tolerance” facility

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Rising Stars

• All Rising Stars! Team Managers should

move to room for their break-out session

now

20

Instant Challenge at the Tournament

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Instant Challenge

IC types are assigned WITHOUT regard to Team Challenge

22

Instant Challenge

• We follow the procedures in Rules of the Road pp. 30-32

– Except we allow 2 registered Team Managers per team if the

team permits (only at SV Regional Tournament NOT at State)

• Check-in 10-15 minutes before your scheduled

Instant Challenge time

– If weather requires, there will be a holding room for teams.

Otherwise, the Check-In table will be outside in the courtyard.

– Show a signed copy of the Declaration of Independence

– All participating team members and their manager(s) should be

present when the team checks-in• Once team checks in please stay within hollering distance

• Warm-up team with Improv games or mini-IC’s

• Do not allow team members to climb trees or run in the IC area

– We will call your team’s name when it is time to start

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Instant Challenge

• All teams presenting a solution to the same Team Challenge (e.g. Pace of Change) at the same Level (e.g. Elementary) will solve the same Instant Challenge at the Tournament

• Any TMs managing more than one team see me during break

• Present your Declaration of Independence to the escort Appraiser

• Any non-performing team members must be identified (rare)

• NO electronic or timing devices are permitted in the IC rooms

– Leave them all behind

– The team may ask how much time remains at any point

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Instant Challenge – Inside the Room

• Team and Manager(s) will recite the Promise

• Team Manager(s) and any non-performing team members will sit at side or back of presentation area (and be statues)

• An Appraiser will welcome the team

• An Appraiser will read the challenge

– Team gets 2 copies of the challenge to use during the IC

– Materials list and materials (if applicable) will be on table or floor

• If the team sees that there is a discrepancy in the materials, they should tell the Appraisers while the IC is being read

– Questions about the IC may be asked only after time has begun

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Instant Challenge – cont’d

• An Appraiser will time each part of the IC

– Will announce the beginning and end of each part

– Teams may ask the Timing Appraiser for a time check

•Unless the challenge says otherwise -

– Do not count on time warnings

– Teams may not move or modify any taped areas or lines

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Instant Challenge – cont’d

• After the IC, teams must leave their copies of the challenge and all challenge materials.

• Team members will receive their IC pin/ribbon and be escorted from the room

• We will NOT be using Chill-Out rooms this year

• Any IC procedural issues should be brought to one of the IC Challenge Masters immediately after the IC

• Instant Challenge scores are not returned but will be posted after the Celebration of Creativity

28

Instant Challenge – Tips

• Teamwork is the only thing completely within the team’s

control

• Critical skill for teams is to “Understand the Challenge”

• Chocolate - 20 minutes before IC

Break

29

Team Challenge Simulation

Typical Team Challenge Site

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Prep Area

(outside)

Launch Area

(inside)

Presentation Space

(includes Launch Area)

Appraiser & Team Manager seats

(front row!)

Appraiser Table

(do not approach)

Audience Seats

Audience Entrance

(doors locked during presentations)

Team Challenge Simulation

1st Stop: Prep Area @ scheduled prep time

31

Team and manager(s) ONLY meet with Prep Appraiser

Bring presentation items

Discuss any safety issues

Determine Improv Elements (Improv only)

Deliver paperwork

● 5 copies Tournament Data Form

● Expense Report (not Improv)

● 1 copy Declaration of Independence

Get Team Manager’s cell # for score availability

Team Challenge Simulation

2nd Stop: Launch Area

32

Manager(s) may help move presentation items to here

Time Keeper / Announcer (TKA) will:

● Point out AC power (if applicable)

● Point out Head Appraiser (for later score pickup)

● Direct Team Manager(s) to special seats

When appraisal team is ready TKA will

● Welcome audience and introduce team

● Start presentation time

Team Challenge Simulation

Presentation

33

An appraiser (or team manager) may stop the

performance if an unsafe situation develops - time does

NOT stop while the issue is resolved.

Team managers may not assist teams in any way

during their presentations.

Appraisers may move around to make sure they can

see important elements of the solution.

If the team hasn’t finished their presentation before

time ends, the TKA will stop the presentation.

Team Challenge Simulation

Post - Presentation Debrief

34

Appraisers will inspect the solution materials and ask

the team questions to help them understand the

solution and score it properly.

Team manager(s) and audience members are not part

of these conversations.

Once the appraisers are finished, the TKA will invite

team supporters to assist them in removing their

materials and cleaning up the presentation site if

necessary.

Teams generally exit through the audience entrance.

Stage 5: Evaluation & Celebration

Appraiser Feedback for Team Challenges

Returning Scores to Team

Rules of the Road -- pages 37-41

Quantitative Raw Scores

Qualitative Feedback

Appeals Process

35

Interference

Rules of the Road pages 17-19

Interference Deduction

36

Good Sportsmanship

Unsportsmanlike Conduct Deduction

Team Supporters’ behavior

Driving on Campus

Parking in Fire Lanes

Calling Independence about tournament

“Dropping by” Independence or making an

appointment to visit the rooms

Pack it in -- Pack it out!

37

Presentation Site

Rules of the Road page 20

Team provides cleaning materials.

Site must be left in the same condition it was

before your team’s Presentation.

Nothing can be attached to the walls or

furniture.

Cannot use items in room in the Team

Challenge solution.

38

Safety Guidelines

Rules of the Road pages 24-26

“The Appraisal team may stop a

Presentation at any time they feel a

solution poses a safety risk.”

39

Clarifications

• If your team is having trouble understanding the Challenge, they may request a Team Clarification– Rules of the Road pp. 28-29– February 15, 2016 Deadline

• Published Clarifications become part of the Challenge and are posted by Team Challenge at www.idodi.org

• Your team must be aware of all Published Clarifications -- Rules of the Road page 28

40

FUN Opportunities

• Watching other Team Presentations

• DI FUN ZONE

• Usborne Books

• Team Photos

• Making new friends

41

Celebration of Creativity

• Outdoors on Track -- plan accordingly!– Parent/Supporter Section– Team with Team Manager(s) Section

• Parade of Teams

• Slide Show -- weather permitting

• Awards -- Rules of the Road pages 42-43– 1st, 2nd, 3rd, Placement– Special Awards

42

State Tournament Advancement

• State Tournament– April 2, 2016– Riverside Convention Center– All Day Event

• State Tournament Appraiser Policy --www.caldi.org web site

• Trained and Experienced Appraiser required• Team-supplied 3-hour Volunteer• Registration MUST BE COMPLETE by

March 12, 2016!

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Important 2016 Dates

Events and important information is posted on the

Silicon Valley Regional web site – sv.caldi.org

• Jan. 23 -- Registration Closed & Media Release Forms Due

• Jan. 30 – Appraiser Training Part 1

• Feb. 6 – Appraiser Training Part 2

• Feb. 15 -- Team Clarification Request Deadline

• March 5 – Silicon Valley Regional Tournament

• March 12 - Registration Deadline for State Tournament

• April 2 – California State Tournament in Riverside, CA

• May 25-28 – Global Finals in Knoxville, Tennessee

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Team Challenge Break-out Sessions

Technical:

Pace of Change

Fine Arts:

Get A Clue

Structural:

Musical Mashup

45

Scientific:

In Plain Sight

Improvisational:

Close Encounters

Project Outreach:

The MEME Event

The Most Important Thing to

Remember …

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HAVE FUN!

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Thanks for coming!

Interference

At the tournament, it is Never OK for Team

Managers and other Non-Team Members to:

• Participate in the team’s live Presentation once

their Time Limit begins

– Give stage directions

– Use hand signals or sign language to communicate with

team

– Verbally communicate with the team

– Retrieve items for them

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Points To Remember

Team Manager Survival

• A month before competition, you will feel

that they will NEVER be finished. They

will, but almost always at the last minute!

• If for some reason the team doesn't

complete its solution by the date of the

tournament, come anyway.

– We celebrate what they have completed and

they also get to do an Instant Challenge.

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