welcome to the payroll/hr users group (phrug)

Welcome to thePayroll/HR Users Group

(PHRUG)

Thursday, October 13, 2005

1:30pm – 4:30pm

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Today’s Agenda

• Welcome and Opening Remarks • Presentations

– Payroll Exception Report– Agency Transfers– Split Time Entry– Reports and Inquiries User Group

• Break out session• Small Group Presentations

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Announcements

• Upgrade Update• Open Enrollment – ESS Users• What about Bob (and Sam)?• City Parking Changes• Payroll Card• New Personnel in State Personnel• Open Enrollment Update

Payroll Exception Report

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Payroll Exception Report

• Two(2) Versions:– Including Terminated Employees (NE999001)– Not Including Terminated Employees (NE999002)

• Right now, version NE999001 runs automatically when running Payroll.

• If your agency wants the other version to run automatically with Payroll, contact Steve Lortz via email (slortz@notes.state.ne.us).

Employee Transfers

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Employee Transfers – Work Instructions

• To access the work instructions, please refer to Lesson 1: Employee Management or Lesson 3: Benefits Administration in the HR/Payroll Training Manual on the NIS Website.– Quick Reference Cards (QRCs) have also been

created for your reference in Lesson 11.

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Employee Transfers - Highlights

• Run the Employee History Log (R080423) prior to transferring an employee to another agency. Keep this report either electronically or print it out for future reference.

• When transferring an employee to a different agency, the transferring agency should NOT end the employee or dependent/beneficiary benefit enrollments.

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Employee Transfers - Highlights

• When transferring an employee to a different agency, remember to transfer the employee’s dependents and beneficiaries.

• When an employee transfers (Ex. Biweekly to monthly, NAPE to Rules, etc.) and the DBA changes for their leave benefit, you will need to contact State Accounting, Wes Mohling @ 471-0601 to move the employee’s leave balances to the new DBAs.

Split Time Entry

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Split Time Entry

• What is Split Time Entry?– Allocates all hours entered on a timecard to appropriate

Business Units based on the employee’s Labor Distribution. (Regardless of Pay Type used)

• What is Labor Distribution?– Allows an employee’s payroll costs to be allocated to more

than one Business Unit.

• NOTE: If your agency does not utilize Labor Distribution, Split Time Entry does NOT affect you, and you do not need to run the Time Card Allocation program.

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How do you know if an employee has Labor Distribution?

• Navigate to Enter/Revise Labor Distribution.

• For detailed instructions, navigate to the “Determine if an Employee has Labor Distribution” section of the Entering Timecards for Employees work instructions.

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• This is an example of an employee’s Labor Distribution. This Labor Distribution will be allocated automatically when a timecard is entered for this employee.

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• Notice that the Object Code for both lines on the timecard is 511100. The Timecard Allocation Program must be run to update the Account Number with the appropriate Object Code.

Split Time Entry automatically allocates all Pay Types to the appropriate Business Units per the Labor Distribution instructions.Note: Labor Distribution can be overridden by entering a Business Unit/Object Code or Lump Sum amount when entering a timecard.

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• What does the Timecard Allocation Program do? – Updates object codes on timecard.– Generates a Time Card Allocation

report.

• Refer to the “Timecard Allocation Program” section of the Entering Timecards for Employees Work Instructions for complete instructions on running the Timecard Allocation Program

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Timecard Allocation Report

• Note that the Object Code has been updated.

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• Note that the object code on the employee timecard has been updated.

Reports and Inquiries User Group -HR/Payroll

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Two Reports

• Benefit Enrollment Outside Group• Dependent/Beneficiary by Plan ID and

Employee

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• Example of Dependent/Beneficiary by Plan ID and Employee Report – sorted by Employee

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Example of Dep/Ben by Plan ID and Employee –

Sorted by Plan ID

Break Out Session

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• Ask a question and work as a group to answer it. Write the question and its answer on the paper.

• Discuss possible improvements to the system. Write the improvement with a possible resolution on the paper.

• Pick one person in your group to present one question from your paper to the large group.

Breakout Session Instructions – 10 minutes

Small Group Presentations

Thank you for coming!

Please remember to fill out an evaluation!