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Welcome to

How to become a Cadet Commander

Agenda

Objective Project Definition Project Schedules Project Resources Project Risks CAP / SQ PO requirements Final Briefing

Training - In Scope

Project Execution Tools and Techniques Thinking ahead Envisioning an outcome Communications Issue Identification

Training – Out of Scope

Topics that may get a brief mention but not thorough discussion

Leading a team Project management specifics

Budgets Quality Duration vs Work

Objectives

Discuss realistic expectations

Objectives

Learn that when you are assigned a project you need to - Get moving

Today

Time to get serious

Main Objectives

Understand that you OWN the Project

Learn the significance of the six honest men

You OWN the Project

It’s level of success is in direct proportion to your dedication to the details

The event is your gift to

CAP

The community

Yourself

You are the Linchpin

Definition of LINCHPIN

1: a locking pin inserted crosswise (as through the end of an axle or shaft)

2: one that serves to hold together parts or elements that exist or function as a unit

Linchpin

There are no longer any great jobs where someone else tells you precisely what to do. p 14

Leaders don’t get a map or set of rules. p. 19

If it wasn’t a mystery, it would be easy. If it were easy, it wouldn’t be worth much. p. 69

Here’s what I know (by Seth Godin)

…

Projects fail because when we work in teams, we seek deniability. We want instructions, not insight. We want someone else to be happy with our work and someone else to take the blame when things don't work out.

Six Honest Men

I keep six honest serving-men(They taught me all I knew);Their names are What and Why and

WhenAnd How and Where and Who.

Rudyard Kipling 1865 - 1936

Project Definition

What is a Project? A class Running an activity Spaatz award Your first / next stripe Your lifetime

What

What is a Project

Sequence of tasks

• Planned from beginning to end

• Bounded by time, resources, & required results

Defined outcome and "deliverables”

• Deadline

• Budget

• Limits number of people, supplies, etc

What

Tasks vs Projects

Responding to email

Making coffee

Producing a customer newsletter

Writing a letter to a prospect

Hooking up a printer

Catering a party

Writing a book

What

Five Features of a Project

Defined beginning, end, schedule, and approach

Use resources specifically allocated to the work

End results have specific goals (time, cost, performance/quality)

Follows planned, organized approach

Usually involves a team of people

What

A Project Successful

Organized, well planned approach

Project Team Commitment

Balance among

• Time

• Resources

• Results

• Customer Satisfaction

What

Why Have a Class

Share experiences

Why

Why Have a Class

Different perspective

Why

Who is a Project Officer

A (humble) leader The go-to person for answers A delegator A Central Point of Contact Many hats

Who

Who is a Project Officer

Is the PO the decision maker?

Has developed a “calibrated gut”

Understands cause and effect

Who

When should you begin and end

Begin NOW

You work through the event

You can consider your project “done” when the project retrospective has been completed• End of Project briefing

• Compares Planned vs Actual

• Project Continuity book

WhatWhen

Where does PM take place

Wherever you are at the moment.

In your office / room

At squadron meetings

At designated locations (Bella Bru, Starbucks) with team members

Where

How do we manage a Project

Define the problem

Understand the constraints

Define and assign roles

Build a plan (milestones and details)

Communicate clearly, early, and often

Execute the plan

Define deliverables and “ship” weekly

Follow up on assigned tasks

How

Define the problem

KISS

What is the objective, why is it important, who is it for, when do we have to do it.

Example

Scope Statement

To arrive at Swamp Island (Where) by the next full

moon (When) with the hunting party (Who) to

spear alligators (What) with our sharpened

spears (How) for the tribe (Who) to eat (Why)

during the winter (When).

Activity

Statement of Your Project

Write down in basic terms (i.e., in simple declarative sentences) a project you are thinking about.

What:  Why: When: How: Where: Who: