welcome reporting florida’s migratory children in the student data base

WELCOMEReporting Florida’s Migratory Children

in the Student Data Base

Contacts• Carol Gagliano

carol.gagliano@fldoe.org

850/245-0709

Title I Migrant Education Program Director

Bureau of Federal Educational Programs

• Courtney Walker

Courtney.walker@fldoe.org

(850) 245-9946

Contacts

• Jay Rembert

850/245-0811

MSIX

Bureau of Federal Educational Programs

• Linda H. Fleming

850/245-9919

PK-12 State Student Data Base

Education Information and Accountability Services

Contacts

• FASTER for MSIX

web site = www.fldoe.org/FASTER

fstr@fldoe.org

Migrant Program Reporting

• OBJECTIVES– Increase understanding when reporting Migrant

Program data

– Improve data quality

– Share best practices and information

– Share changes for 2012-13 (language clarifications)

YOUR hard work and that of other staff make this happen!

Migrant Program ReportingNew in 2010-11

• Report all Migrants identified and served ages 0 – 21.

• In 2011-12 the date of birth falls in the range of 9/01/89 through 8/31/12 inclusive

• In 2012-13 the date of birth falls in the range of 9/01/90 through 8/31/13 inclusive

Migrant Program Reporting• Data elements used to determine eligibility for

funding and program participation counts:

– Student Demographic• Qualifying Arrival Date• Birth Date• Migrant Status Term

– Federal/State Compensatory Project Evaluation • Federal/State Project, Area and Model• Federal/State Project – Support Services• Migrant Referred Services• Migrant Priority for Services • Migrant Continuation of Services

• This list does not represent all the data elements required for MSIX reporting.

Change from the past:

• Elements in Student Demographic format should reflect Migrant student’s status accurately in each student Information database survey.

• Qualifying Arrival Date• Birth Date• Migrant Status Term

Change from the past

• 2010-11 and forward report all Migrants ages 0-21

• Includes Migrant PK

0-2 years of age

• Edit inStudent Demo record changed to accommodate these ages

Notes from Student Demographic Format

For reporting periods 1-4 submit this record for each student receiving instruction/service during that reporting period…

Student Demographic Format

• For reporting periods 2 and 3, also submit this record for any child

– who was identified as Migrant ages 0-21, – was not enrolled in school and – has not graduated from high school.

– submit with School Number, Current Enrollment and Instruction of 9997.

Note from Student Demographic Format

• For reporting period 5 submit this record for any Migrant …

– who was in membership at any time during the school year

– who was identified as Migrant ages 0-21, who was not enrolled in school and has not graduated from high school

Migrant Status Term

• Distinction between codes:– D Enrolled and/or Served ONLY in Regular

180 Day School Year with services provided during the regular school day only.

– E Enrolled and/or Served in Regular 180 day School Year with some or all services provided during an extended day/week.

Migrant Status Term• Note definition

– S Enrolled/Served ONLY in Summer Term – The student must be served in a partially or fully Migrant funded service component designed especially for Migrant students enrolled in conventional summer school (or intersession) in order for the student to be coded “S”.

To clarify:– The one-time act of providing an instructional packet to a child as either an

instructional or support service cannot be included in your “summer count” of Migrant services. 

– The provision of these materials in combination with on-going contact or follow up with the child to guide and asses the child’s progress would constitute a service.  This involves implementing a “set” of activities that are supported by scientifically-based research; that will likely help the program meet the measurable achievement outcomes it has set for Migrant children.

Migrant Status Term

– B Served in Both Regular 180 Day School Year (Regular School Day/Extended) and Summer Term –

– This code should also be used for a student identified but not served in the regular 180 day school year, but then served in the summer term.

Migrant Status Term

– X Identified, NOT Served – Use this code if the child has been identified at any time during the school year or summer session, but not enrolled/served (through the PK-12 school system).

– This code can also be used for emancipated youth and prekindergarten age children including those below three years of age (who are not enrolled in prekindergarten classes) who receive support services.

Migrant Status Term

– Z Not Applicable, a Non-Migrant student.

Federal/State Compensatory Project Evaluation Format

• Types of Migrant Services

– Instructional Services – reported in data element Federal/State Project, Area and Model in the field for Subject Area

– Support Services – reported in Support Services data element

Federal/State Compensatory Project Evaluation Format

• Types of Migrant Services

– Referred Services – reported in Migrant Referred Services data element

– Priority for Services – reported in Migrant Priority for Services data element

– Continuation of Services – reported in Migrant Continuation of Services data element

Federal/State Compensatory Project Evaluation Format

• Term use Code 3 Regular and/or Code S Summer

• Federal/State Project – Support Services reported for – Migrant non-attenders (those who are not enrolled

in school) who are identified and receive these services

– enrolled Migrants who receive these services.

Support ServicesUp to Four Services May Be Reported

• Attendance, Guidance Psychological Services

• Dental Service• Health Services• Nutrition• Outreach, Advocacy• Social Work• At-Risk• Transportation• Needs Assessment

Support ServicesUp to Four Services May Apply

• A = Attendance, Guidance, Psychological Services

• O = Outreach, Advocacy• S = Social Work Services

These services are considered counseling services when reported to USDE.

Federal/State Project, Area and Model

• Five Character Code

– 1st digit = Project Type– 2nd digit = Subject Area– 3rd/4th digit = Model– 5th digit = N/A, zero

filled

Federal/State Project, Area and Model

• Project Type

1 = Title I Basic, Part A

2 = Title I Migrant, Part C

5 = Title I Basic (Part A) blended with Title I Migrant (Part C)

8 = Title III ImMigrant Children and Youth

Federal/Sate Project, Area and Model

Subject Area

equals

Instructional Service

Federal/Sate Project, Area and Model

Subject Area• Other• Language Arts• Math• Language Arts/Math• ESOL• Vocational/Career

Prep

• Multidisciplinary Studies/Tutorial

• Readiness Skills• Transition Skills• Science• Social Studies• Not Applicable

Federal/Sate Project, Area and Model

Model

00 = School-wide Project

01 = Targeted Assistance

08 = Add-on

09 = Other Approved Model

10 = Local Neglected

11 = Homeless

12 = Migratory

13 = High School Cdt Accrual

14 = ImMigrant

Federal/Sate Project, Area and Model

• Model code 12 = Migratory

– Report code 12 as the model when migratory service is being provided by a

100% Migrant funded project.– NOTE: May require more than one record

to capture this plus other models for a student

Federal/Sate Project, Area and Model

• Model code 13 = High School Credit Accrual

– Educational instruction for the purpose of increasing the credits accrued towards graduation

– Grades 9-12 only– NOTE: May require more than one record

to capture this plus other models for a student

Migrant Referred Services

Migrant Referred Services – indicates whether a migratory student has been referred for services that are provided through mental or health facilities, community agencies, family or social services agencies, etc. Further, this indicator represents children who are placed in an educational or educationally-related service that they would not have otherwise obtained without the efforts of the Migrant Education Program (MEP). Services include but are not limited to counseling, medical attention, social needs, housing, legal services, tutoring, etc.

These services are not paid for out of Migrant program funds but are supported by or through other agencies or facilities.

Migrant Referred Services

• Reported in the Federal/State Compensatory Project Evaluation Format

• Survey 5

• Codes include• Y = The Migrant student was provided referred

service(s).• N = The Migrant student did not receive referred

service(s).• Z = The student was not a Migrant student.

Migrant Priority for Services 2011-12 and 2012-13

The Migrant Student who• Scored at Level 1 or Level 2 on the FCAT and/or did not pass the

required End of Course exam; or• Is an English Language Learner (ELL); or• Has an age/grade discrepancy; or• Was retained during the school year; or• Is at risk of failing to meet state graduation requirements by having

one or both of the following

1) unweighted GPA of 2.0 or below, or 2) insufficient credits for promotion or graduation

AND• Whose education has been interrupted during the regular school

year. See next slide for definition of “educational interruption.”

Educational Interruption

• “Educational interruption” means that a student, in the preceding 12 months,– Changed schools or missed a “significant”

amount of school time (e.g. ten days or more) during the regular school year (usually defined as September through June) due to the child’s or family’s Migrant lifestyle.

Migrant Priority for Services

– Reported in the Federal/State Compensatory Project Evaluation Format -Survey 5

– ELL should equal LY or LP – Codes include

• Y = The Migrant student is designated as Priority for Services.

• N = The Migrant student is not designated as Priority for Services.

• Z = The student was not a Migrant student.

Migrant Continuation of Services

• Identifies Migrant children whose eligibility has expired (who are no longer classified as Migrant students)

AND

• Who continue to receive Migrant program educational or educationally related services.

Migrant Continuation of Services

• Reported in Federal/State Compensatory Project Evaluation

• Survey 5

Migrant Continuation of Services

• A – no longer classified as a Migrant during a school term but who is still eligible for services until the end of the term (partial year)

• B – no longer classified as a Migrant but continues to receive services for one additional school year (additional school year)

• C – secondary student no longer classified as a Migrant who is served in credit accrual program until graduation.

• Z – Not Migrant or was a Migrant student but did not receive Continuation of Services this school year.

Migrant Continuation of Services

Immigrant Student Services

• Federal/State Compensatory Project Evaluation Format – Survey 5

• Used to report the types of Title III, Immigrant Children and Youth funded Instructional and Supplemental Services

• Positional in format – 11 one character fields from positions 35 to 45

• Contact ELL Office for information

Federal/State Compensatory Project Evaluation

• Submit separate records– for each school, – for each project type, – for each subject area, – for each model,– for each term.

• Submitted in Survey 5

Migrant Student Information Exchange (MSIX)

• National Exchange of Migrant Students’ educational and health information

• Federally mandated

• District Migrant Office is depending on MIS for assistance – collaboration is the key

Migrant Student Information Exchange (MSIX)

Migrant data should be complete and accurate in your system from the time the Migrant is enrolled or identified through the time of withdrawal or until the identified Migrant has moved from the district

****************************************

Your Superintendent has signed and agreed to active and ongoing district participation in MSIX for program application approval ($$$

$)

Lack of participation = lack of compliance

Migrant Student Information Exchange (MSIX)

• When to send records:– Upon completion of enrollment – immediately

after class assignments– At the end of every grade reporting period– At the end of every school term – Upon student’s withdrawal form school or

from the Migrant Education Program

Migrant Student Information Exchange

(MSIX)• Migrant Birth State• Migrant Education Program Enrollment D ate• Migrant MSIX Identification Number• Migrant Qualifying Move From City• Migrant Qualifying Move From Country• Migrant Qualifying Move From State• Migrant Qualifying Move To State

• Plus various other data elements that are captured on the student

Migrant Student Information Exchange (MSIX)

Migrant Residency Date (new language)

• The date when the child entered a district or local operating agency service area and

• Established (or re-established) residency based on the date noted on the Certificate of Eligibility for Migrant Education Program (required for a state to receive funding for the student).

Tools to assist with data quality

• Edit Reports– Rejects

– Validations

– Exceptions

• F60951O - FEDERAL STATE COMP DATA IN FILE FORMAT

• F70509 - Migrant TERM EXCLUDING Z REPORT (F70605)

Federal/State CompensatoryProject Evaluation

Survey 5:

• Due date: August 3, 2012 – State processing: July 30 – August 31, 2012 – Final Update/Amendment Date: February 28, 2013

• Due date: August 2, 2013– State processing: July 29 – August 30, 2013 – Final Update/Amendment Date: February 28, 2014