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1

PARCC

PearsonAccess NEXT

Timeline and Test Structure

PearsonAccessnext

Before Testing

Creating teacher/test proctor accounts,

Setting up Test Sessions

PNP / choosing correct form type

Student Authorization tickets/Student testing tickets

During Testing

Managing test sessions

After Testing

Resources

Overview

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CBT: Computer-Based Test

ELA: English Language Arts

ELA/L: English Language

Arts/Literacy

EOY: End-of-Year

LEA: Local Education Agency

(District)

LTC: LEA Test Coordinator (DAC)

PBA: Performance Based

Assessment

PBT: Paper-Based Test

S&SS: Science and Social Studies

STC: School Test Coordinator

(STC = SAC)

SAC: School Assessment

Coordinator (SAC = STC)

TCM: Test Coordinator Manual

TAM: Test Administrator Manual

TTS: Text-to-Speech

Acronyms

4

Administration Overview

PARCC English Language Arts and Mathematics (two windows) Performance Based Assessment (PBA)

End-of-Year Assessment (EOY)

CMAS Science and Social Studies Elementary and Middle School (one window)

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Content Area Grades

English Language Arts 3-11

Mathematics 3-8, three high school assessments

• Integrated/Math I, Integrated/Math II,

Integrated/Math III

Content Area Grades

Science 5 and 8

Social Studies 4 and 7

Spring 2015 Assessment

Calendar

6

Assessment Grades Assessment

Windows-CBT

Paper

Based

Window*

PARCC

Performance-

Based Assessment

(PBA)

3-8, High School 3/02/15 to 4/03/15 3/02/15 to

3/13/15

CMAS and CoAlt:

Science and

Social Studies

4 and 7 (Social

Studies)

5 and 8 (Science)

4/13/15 to 5/01/15 NA

PARCC End-of-

Year Assessment

(EOY)

3-8, High School 4/20/15 to 5/15/15 4/20/15 to

5/1/15

*Elementary only: Paper based window only applies when entire grade level is taking

the paper based assessments. Paper based assessments have a two week window.

District Assessment calendar online

PARCC PBA Test

Administration Flowchart

8 Note: This diagram illustrates

grades 6-8.

PARCC EOY Test

Administration Flowchart

Note: This diagram illustrates grade 7 and high school. 9

Spring 2015 Tentative Critical

Dates

10

Description

PARCC English

Language Arts and

Mathematics

PBA EOY

Science and

Social Studies

Set up teacher test proctor

accounts Open now Open now Open now

Online test session set-up

begins Open now Open now February 16

Materials scheduled to arrive in

districts* February 23 April 13 March 30

Proctor caching test content

begins (prior to testing) February 23 April 13 March 30

Paper based returns* 03/16-3/18 5/4-5/6 NA

*Paper based returns apply on to elementary schools where entire grade is giving paper.

Colorado Measures of

Academic Success (CMAS)

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PARCC English Language Arts

and Mathematics:

Purple

Science and Social Studies:

Green

Student Testing Ticket Student Authorization Ticket

Unit (Sections within Unit) Section

PearsonAccessnext PearsonAccess Classic

Scratch Paper No Scratch Paper (District decision)

Personal Needs Profile (PNP) for

Accommodations

No PNP: Assign through User

Interface

Spanish Text-to-Speech Available

(Math Only)

Spanish Audio and Spanish Source

Book

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PearsonAccess/PearsonAccessnext

Two PearsonAccess Systems

Science and Social

Studies PearsonAccess

PARCC: English Language

Arts and Mathematics PearsonAccessnext

PearsonAccess

• This training will focus on PearsonAccessnext. • For a refresher on PearsonAccess for Science and Social

Studies, tutorials and guides are located on the Support tab at PearsonAccess.com.

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PearsonAccess

Science and Social Studies

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PearsonAccessnext

PARCC English Language Arts and

Mathematics

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PearsonAccessnext

Home Page

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PearsonAccess Next

Creating user accounts

• User Roles - PearsonAccessnext users must be assigned roles.

• Permissions - Each User Role contains a set of permissions

that determine which tasks a specific User Role can perform

in PearsonAccessnext. Permissions are bundled into User Roles.

• Once a user has a specific role, they can grant that

role to another user account.

User Accounts

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User Roles

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Science and Social

Studies

PearsonAccess

Role (Science & Social

Studies)

PARCC PearsonAccessnext

Role

(PARCC)

School Assessment

Coordinator (SAC) SAC

School Test

Coordinator (STC)

School Test

Coordinator

Test Administrator Test

Administrator Test Administrator Test Administrator

SAC/STC PNP*

*Users with PearsonAccess role will have access to enter students accessibility

and accommodations for the assessment

PearsonAccessnext

Home Page

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SAC’s can create individual staff user accounts within PearsonAccessnext

PARCC: User Interface for

Creating User Accounts

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Create / Edit Users: Allows authorized personnel to view and update existing accounts, as well as create new accounts manually.

PARCC: Create and Edit

User Accounts

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SAC will Create a New User Accounts for teachers and those they want to manage test sessions

PARCC: Creating a New User

Account

23

Username =District

email address

End date should be end of

this school year

Think about/Turn and talk

For CMAS, did you create accounts and train teachers to

manage the tests online?

Pros and cons of this?

OR…..

For CMAS did you as the SAC manage all the tests online?

Pros and cons of this?

Will you take the same

approach with PARCC?

Before Testing

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SAC

Steps to Prepare for Computer-based Testing:

Read manuals

Create test sessions

Train Test Administrators on how to manage and monitor Test Sessions in PearsonAccess/PearsonAccessnext.

OR make plan for SAC to manage all sessions and create a communication plan for test administrators to reach you

Ensure that students are assigned to appropriate forms (accommodations and accessibility features) For PARCC this means entering each student’s PNP information

Pre-cache test content. NEW for PARCC!

Establish a school wide testing calendar (will cover more info. in admin/logistics training)

Selected Tasks to Complete

Before Testing

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PARCC and Science and Social Studies:

Prepare to administer accommodated tests, if necessary.

PARCC Refer to audio guidelines that must be used by Human Readers for

ELA and Math.

Schedule practice tests and student tutorials. (Highly Recommended)

Develop a security plan.

Develop a logistics plan.

Develop a building testing schedule

Meet with and plan with Technology staff at your building.

Complete technology setup.

Tasks to Complete

Before Testing Prepare for a Test Administration

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One month before testing (so beginning of Feb):

Review the Test Coordinator Manual/Procedures Manual and

recommended online training modules to prepare for Test Coordinator

responsibilities.

Notify students and parents about the spring state assessments if you

haven't’ already

Plan time for your staff training for test administrators

Tasks to Complete

Before Testing

Prepare for a Test Administration (continued)

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Two weeks before testing:

Finalize the testing schedule.

Finalize the security and logistics plans

Prepare your school chain of custody for sign out/in of

testing/authorization tickets and seal codes

Tasks to Complete

Before Testing

Prepare for a Test Administration (continued)

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At least one week before testing:

Meet with Test Administrators and Proctors to train them.

Receive, document, and store materials.

Setup test sessions in PearsonAcccessnext and PearsonAccess.

Confirm Test Administrator accounts are active

Proctor CacheTests

Print Student Testing/Authorization Tickets and Seal Codes

Two days before testing:

PARCC PBT only – Open sealed test packages.

Provide access to accommodated materials as needed.

Make final preparations, as needed (headphones for PBA ELA).

Tasks to Complete

Before Testing

Prepare for a Test Administration (continued)

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PARCC - Human Reader or Signer

Prior to materials arriving – review and understand the audio guidelines

Review the text-to-speech tutorial so that the audio guidelines are

understood

Two days prior to testing, a TA may have supervised access to the

assessment to determine how to apply the audio guidelines.

The TA must check the materials in and out each day

Science and Social Studies

English and Spanish oral scripts 24 hours prior to testing

Translated oral scripts, including Signed presentation, 5 days prior to

testing

Teacher Notes for braille assessment 24 hours

May verify the correct form has been received upon shipment arrival

Prior Access for

Accommodations

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Student readiness

Student tutorials and practice materials are available

During testing, TAs will not be able to help students with

navigation within TestNav.

Not able to help with how to answer a question.

Not able to show how to go to the next question or the

review screen.

Not able to assist with drag and drop or other technology

enhanced items.

Strongly recommended that students have access and

practice prior to testing.

Student Readiness

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• TestNav 8 Tutorial (~30 minutes)

• Student Tutorials (~30 minutes) • Equation Editor • Text to Speech – available for both ELA/L* and Math • Graphing Calculator • Printable Paper-Based Student Tutorials • Online Student Tutorials

• Sample Items

• Practice Tests (~60 minutes)/ePATs

*ELA/L requires unique accommodation

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Student Readiness

Creating Test sessions

Test sessions

Create/Edit sessions

Create/Edit sessions

Managing sessions

Starting, stopping, resuming tests

Online Testing Management

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Online Testing

Management

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Online Testing

Management

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Online Testing

Management

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Adding new students to Test

sessions

PearsonAccess/PearsonAccessnext Test Sessions

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New students must be added into

PearsonAccess/PearsonAccessnext prior to testing.

IT will do a nightly upload so all new studnets (if in IC) will be

in Pearson the following day

Once new students are in the system, it is the school’s

responsibility to add them to a test session so that they

can test.

Student Registration

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Editing test sessions: add a student

Online Testing

Management

47

Choose the session to add the student to

1

2

3

Choose the session name on the left

Add new student to the session

Personal Needs Profile

PNP

Personal Needs Profile

(PNP)

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What is a Personal Needs Profile?

The Personal Needs Profile (PNP) is used to gather information

regarding a student’s testing condition, materials, or accessibility

features and accommodations that are needed to take a PARCC

ELA/L and Math assessment.

PNP is not available for Science and Social Studies assessment.

Personal Needs Profile –

Selecting Students

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• Basic PNP data exists for all students. However, only data for students requiring accessibility features that need to be identified in advance or accommodations need to be submitted into PearsonAccessnext for each administration.

• Any paper based accessibility feature or accommodation which requires

materials to be shipped will need to be requested by DAC. (e.g., Large

Print, Braille with Tactile Graphics, Human Reader or Human Signer for

ELA/L Kits, Paper Test for Online Students, and Spanish Paper

Mathematics Assessments).

Collecting PNP

information

1. Embedded Accessibility features, identified in advance, that

need to be enabled.

2. Embedded Accommodations that need to be enabled.

3. Externally-provided accessibility features, identified in

advance, and accommodations.

What Student Information is

Collected

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1. Students with disabilities: IEP team or 504

2. English learners

3. English learners with disabilities

4. Students without disabilities and who are not English

learners—accessibility features only

Student with PNPs:

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Personal Needs Profile

(PNP)

Frequent Breaks

Separate/Alternate Location

Small Testing Group

Specialized Equipment of

Furniture

Specified Area or Setting

Time of Day

Answer Masking

Color Contrast

Text-to-Speech for

Mathematics

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• Human Reader or Human Signer for

Mathematics

• ASL Video

• Assistive Technology (AT)

Screen Reader Application

• Closed Captioning for ELA/L

• Human Reader or Human Signer for

ELA/L

• Refreshable Braille Display for

ELA/L

• Tactile Graphics

• Text-to-Speech for ELA/L

• Answers Recorded in Test Book

Personal Needs Profile

(PNP) Braille Response

Calculation Device and Mathematics Tools

ELA/L Constructed Response

ELA/L Selected Response or Technology Enhanced Items

Mathematics Response

Monitor Test Response

Word Prediction

General Administration Directions Clarified in the student’s Native Language (by test administrator)

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• General Administration

Directions Read Aloud and

Repeated as Needed in the

student’s Native Language (by

test administrator)

• Mathematics Response – EL

• Translation of the

Mathematics Assessment in

Text-to-Speech

• Translation of the

Mathematics Assessment

Online

• Word to Word Dictionary

(English/Native Language)

• Extended Time

Partner thinking/sharing

PNP’s

Entering PNP information

Search for the student

Check the box next to the student’s name

Choose Task-manage student tests

Manage students screen

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PNP in PearsonAccessnext

Accessibility Features on PNP

66

Accommodations in PNP

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EL Accommodations in PNP

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Don’t forget to SAVE!

Success!

Contact PARCC Support for assistance with:

Support

71

Accessing resources

Setting up proctor caching

Submitting additional orders

Inquiring about shipments

Managing Personal Needs Profile

Data

Navigating PearsonAccessnext

Navigating the Training Center

Managing Student Registration Data

Setting up test units

Managing user IDs and passwords

Online Support and Resources: http://parcc.pearson.com/support

Call Toll Free: 1-888-493-9888 (5:00 am – 7:00 pm CT, Mon. –

Fri.)

Email: PARCC@support.pearson.com

Proctor Caching

Choose Sessions

under the Testing tab

Select “Precaching

Test Content” from

the Tasks menu and

click Start

Precaching Content

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Click the Precache button on the Proctor Caching Test

Content screen

Precaching Content

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Your Web Browser is not configured to run Java applet.

Precaching Content

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Precaching is in progress…

Precaching Content

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Proctor Cache - Tests Screen will appear in a second window.

Precaching Content

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Update Cache from the Students in Sessions screen

under the Testing tab.

Precaching Content – Update

Cache

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Click Precache button to initiate the caching process.

Precaching Content – Update

Cache

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Issues during testing

How to resolve and who to contact

Java Security Warnings (Don’t

Block & Run)

You may receive a security warning like this one, when you run TestNav. If you do, select Don't Block. The content is safe.

You will receive a warning like this one. When you do, select Run, otherwise TestNav will not open.

Test session managment

Part of online test management is being able resolve

certain issues during a live testing session

Which issues do you or test administrators resolve and

which do you contact Pearson for?

Error codes

1000’s:

Who resolves: Test Administrator or SAC

How?

Exit the student’s test on the student testing screen

Resume the student’s test in pearsonaccess or pearsonaccess

next

Have the student try to login again

If that doesn’t work:

exit the student test or shut down the computer if not

able to exit

resume test in pearsonaccess or pearsonaccess next

Have the student login using a different computer

Troubleshooting

Error Messages 1001 and

1006

Aggressive content filters

attempt to open and alter

an SRF file before saving it.

Data manipulation corrupts

the SRF and invalidates it

from future use.

APS helpdesk or Pearson Help 888-493-

9888

2000s and 3000s - application errors-restart

If unsuccesful, contact Pearson Help Desk

4000s - not currently used

5000s - authentication errors – Check that all cables, hubs and power sources are securely connected

Resume student test.

Have student login again.

If unsuccessful, contact the APS Service Desk at x28203 or Pearson Help Desk

6000s - program state and related network communication errors.

Check that all cables, hubs and power sources are securely connected

Resume student test.

Have student login again.

If unsuccessful, contact the APS Service Desk at x28203 or Pearson Help Desk.

APS helpdesk or Pearson Help 888-493-

9888

7000s - Program navigation and related network

communication errors

Check that all cables, hubs and power sources are

securely connected

Resume student test.

Have student login again.

If unsuccessful, contact the APS Service Desk at

x28203 or Pearson Help Desk.

APS helpdesk or Pearson 888-493-9888

8000s - Pearson server communication errors

Check that all cables, hubs and power sources are

securely connected

Resume student test.

Have student login again.

Exceptions:

8028 and 8029 – Contact your site tech to run the Java script

from the T drive to install the recommended Java.

If unsuccessful, contact the APS Service Desk at x28203

or Pearson Help Desk.

Contact Pearson 888-493-9888

9000s – Login Credential errors

Check that student entered the correct user name and password.

Login in again.

If unable to resolve contact Pearson Help Desk at 888-493-9888.

Exceptions:

9025 - Student has submitted test in error. Contact Pearson.

9029 - Student tries to login before session has been started or may have incorrect login credentials. Contact SAC and login again.

9053 – Resume test.

9054 – Resume test.

9055 – Proctor must check student status and resume if necessary

9090 through 9097 Contact Pearson.

Printing authorizations and seal

codes

SECURE MATERIALS

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Science and Social Studies Seal Codes

• Only three seal codes will be used for each assessment

• Cross off the last six seal codes to avoid confusion

PARCC ELA and Math Seal Codes

Student test tickets/Authorization tickets

After Testing

Tasks to Complete After Each

Unit/Session of Testing

Computer Based Testing – After Testing

The day of testing:

• Collect materials (Testing/Authorization Tickets, scratch paper, seal

codes, etc.).

• Ensure students have logged out of TestNav.

• Return materials to STC/SAC using chain-of-custody form.

• Securely destroy Seal Codes

Paper Based Testing – After Testing

The day of testing:

• Collect materials (Test Booklets, scratch paper, etc).

• Ensure names are on Test Booklets.

• Return materials to STC using chain-of-custody form.

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Final Day: Tasks to

Complete After Testing

Computer Based Testing – Final Day After Testing The final day of testing:

• Collect materials (Testing/Authorization Tickets, scratch paper, seal codes, etc.).

• Ensure Student Tests have been submitted/completed.

• Ensure Test Sessions have been stopped.

• Purge the cached test content.

• Securely destroy materials listed on page 56 of TCM.

• School or District

Paper Based Testing – Final Day After Testing

The day of testing:

• Collect materials (test booklets, scratch paper, etc).

• Ensure labels are affixed or data grids are complete.

• Securely destroy materials listed on page 56 of TCM.

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Students who were absent or not tested (did not access

any part of the test):

Paper Based Testing: Return test materials

Mark not tested reason in PearsonAccessnext

Computer Based Testing: DO NOT mark test complete

Mark not tested reason in PearsonAccessnext

Specific directions about this process will be forthcoming.

PARCC:

Non-Tested Students

97

Keep Test Coordinator Manual and Test Administrators

Manuals between PBA and EOY.

Manuals are only sent to districts with PBA materials.

Manuals Reminder

98

Tasks to Complete

After Testing

After Testing (continued)

One week after the final Unit/Section:

• Organize and return test materials.

‒ Identify transcribed and damaged test materials as “Do Not Score.”

• Destroy/shred scratch paper and used Mathematics Reference Sheets.

• Must return used scratch paper for Science & Social Studies in secure

return envelopes.

• Keep records for three years.

Within the final week of testing:

• Will get additional information from the state regarding end of testing

window close out procedures such as Marking invalidations and

accommodations

99

Contact PARCC Support for assistance with:

Support

100

Accessing resources

Setting up proctor caching

Submitting additional orders

Inquiring about shipments

Managing Personal Needs Profile

Data

Navigating PearsonAccessnext

Navigating the Training Center

Managing Student Registration Data

Setting up test units

Managing user IDs and passwords

Online Support and Resources: http://parcc.pearson.com/support

Call Toll Free: 1-888-493-9888 (5:00 am – 7:00 pm CT, Mon. –

Fri.)

Email: PARCC@support.pearson.com

Support

101

Specific State Policies regarding PARCC Accommodations

Assessment Administration/logistics

Unusual circumstances on test days

Violations of test security/Misadministrations

Kimberly Terry 303-340-0861 or ext. 28335

kkterry@aps.k12.co.us

Contact your District Assessment Coordinator for assistance with: