webinar on webinars

Welcome to this Webinar

Webinar on Webinars7 November 2015

Nikki Crowster & Ina Smith

1. Webinar will start at 09:00 promptly.2. Please keep your microphone and webcam turned off (muted) at all times.3. Questions to the presenter can be typed in the text box.

Thank you for your support!

WEB CONFERENCING TOOLS:what’s in it for me?NPO 009-577

Programme

• Introduction

• Context

• Web conferencing tools• Big Blue Button

• Google Hangouts

• Skype

• Mobile technalese

Strategic Directions 2014 – 2018

Strategic Directions 2014 – 2018

• Theme 6: Training and development

• Branch and Interest group activities • Collaboration

• Synergies

• Standing on the shoulders of giants

The SA Mobile environment

• mid-2015, SIM card penetration 150%

• Overlap of services from providers• Mobile

• Broadband

• Fixed lines

Technicalese quiz

• Broadband• high-capacity transmission enables a large

number of messages to be communicated simultaneously

• Group of overweight musicians

• Large number of cables grouped together

that produces high speed internet services

Technicalese quiz

• ADSL• data communications technology that results in faster

data transmission over copper telephone lines

• data communications technology that results in faster data transmission via the cloud

• data communications technology that results in faster data transmission wirelessly

Webinars for LibrariansLIASA Social Media Series for Librarians

7 November 2015

Social media

“Online communication channels dedicated to community-based input, interaction, content-sharing and collaboration. Websites and applications dedicated to forums, microblogging, social networking , social bookmarking, social curation, and wikis.”

Social media & LIASA

• Facebook: 7 Branches

• Twitter: 2 Branches

• Mailing List: 2 Branches

• Blogs: 0

• Webinars

• Google Forms

Quick online survey …

• Open a new tab in your Internet browser

• Type the following address:

http://goo.gl/forms/Qe3C86eC48

• Complete the 3 questions on the online form and Submit

• You have 2 min.

“Webinar is the short for Web-based seminar, and is a presentation, lecture, workshop or seminar that is transmitted over the Web using video conferencing

software. A key feature of a webinar is its interactive elements — the ability to give, receive and discuss information. Participants from all over the world

simultaneously connect to a web address, from where they can listen to a life presentation and actively

participate. It is in contrast with a webcast, in which the data transmission is one way and does not allow

interaction between the presenter and the audience.”

Webinar (1)

http://www.webopedia.com/TERM/W/Webinar.html

Webinar (2)

• Online (over the Internet) seminar, conference, meeting, presentation, workshop …

• Participants in different locations see and hear presenter (and maybe each other), ask questions, answer polls, engage interactively

• Software required: Skype, WebEx, Adobe Connect, Microsoft Live Meeting, Big Blue Button

https://en.wikipedia.org/wiki/Comparison_of_web_conferencing_software

Big Blue Button

http://bigbluebutton.org

http://demo.bigbluebutton.org

Tools

http://webinarliasa.org.za/

Help Page http://wiki.lib.sun.ac.za/index.php/Webinar

http://bigbluebutton.org/videos/

Software requirements

• The latest Microsoft Internet Explorer and Firefox web browsers work if the following are installed.

• Java Plugin: http://java.com/en/download

• Adobe Flash Plugin: http://www.adobe.com/support/flashplayer/downloads.html

• Firewall at home institution

Conditions for use

• 2015 pilot year

• LIASA Member

• Do own planning, coordination, marketing, communication, moderating

• LIASA Office supports by creating webinar meeting room & providing password

• LIASA Office provides technical support, record seminar, provide link to recording afterwards

• Users/participants are required to test own device and ask home technical support for assistance

http://www.speedtest.net/

Webinar roles

• LIASA Administrator – LIASA Office

• Coordinator – Requesting, planning, marketing event

• Session chair/Programme director etc. – take charge, “own” presentation

• Presenter

• Moderator

• Participants

On day of webinar

Loading modules ….

Sound …

Microphone …

Turn Webcam on/off. Only turn on when given the floor to speak. Turn off when done.

Mute/unmute Microphone. Only unmute when given the floor to speak.

Mute when done.

Type questions/comments in chat box and Send.

Put up hand to ask a question. When given the floor, unmute microphone and turn on webcam. Mute and

turn off when done. Cancel hand when done.

Exit meeting through this door at end of

meeting.

Presenter’s View

Recording

Questions?

Email 1: Initial invitation

Email 2: Reminder

Email 3: Confirmation & registrations

• Identify topic/speaker• Confirm speaker• Request Meeting Room (LIASA Webinar) & Web Profile

(LIASA Events)• Compile & send invitation• Reminder• Confirmation email with guidelines to participants• Test technology – also with speaker• Day of webinar• Follow-up email to participants with link to

presentation/recording

Typical webinar planning

Typical webinar

• Before officially starting: welcome all & test sound (Moderator)

• Start promptly

• Welcome & introduction, bio of speaker (Programme director)

• Presenter presents for 30 min.

• Break for Q&A – 5 min.

• Continue presentation

• End with Q&A

• Programme director thank all & goodbye

Tips to present a webinar (1)

• Visualise webinar, do a rehearsal, test technology

• Plan in detail in background

• Visuals, interactivity

• Not too long – present 30 min., break for questions, continue

• Keep to the time – people can join without interruption

• Opening slide to welcome early arrivals

Welcome to this Webinar

Webinar on Webinars7 November 2015

Nikki Crowster & Ina Smith

1. Webinar will start at 09:00 promptly.2. Please keep your microphone and webcam turned off (muted) at all times.3. Questions to the presenter can be typed in the text box.

Thank you for your support!

• Presentation in pdf – also Word docs etc.

• Avoid detailed content – too small to see

• Duration: not longer than an hour – leave time for questions

• Encourage participants to post questions in chat box, communicate technical problems etc.

• Ask consent from speaker/presenter to record, to make presentation online available afterwards (CC)

Tips to present a webinar (2)

• Quiet room

• Presenter – glass of water

• Difficult to sense and read audience – encourage interactivity & feedback

• Practice technology

• Use tools on BBB (only presenter can see)

• Tell audience what you will be doing

• Typed questions: repeat and read out loud

• Turn off all phones and dogs (and cats )

Tips to present a webinar (3)

• Graphics better than text

• Slide movement every 20-40 seconds to keep audience interested

• Use keywords only

• Same rules apply as in presentation in person

• Turn webcam off to save on bandwidth

• Monitor that microphones of participants turned off while presenter presents

• Be very, very clear

Tips to present a webinar (4)

Questions?

More tips …

• http://l1.osdimg.com/online/dam/pdf/en/resources/wp/Gihan-Perera-GoToWebinar-The-Secret-Formula-for-Webinar-Presentations-that-Work-Every-Time-eBook.pdf

• http://www.speakingaboutpresenting.com/presentation-skills/how-to-conduct-engaging-webinar/

• http://blogs.adobe.com/adobeconnect/2013/12/six-tips-for-new-webinar-presenters.html

• http://elearningindustry.com/14-tips-to-create-and-present-a-highly-effective-webinar

• http://elearningindustry.com/14-tips-to-create-and-present-a-highly-effective-webinar