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TAU BETA SIGMA2 0 1 8 S O U T H E A S T D I S T R I C T C O N V E N T I O N
CONVENTION MINUTES
April 13th – April 15th, 2018
TAU BETA SIGMA2 0 1 8 S O U T H E A S T D I S T R I C T C O N V E N T I O N
Table of Contents
Schedule of Events 4
Session Minutes
Joint Opening Session 7
Separate Opening Session 10
Second Separate Session 14
Third Separate Session 17
Closing Separate Session 21
Closing Joint Session 29
Awards 32
Committee Reports
History and Sisterhood Committee Report 33
Joint Actions Committee Report 37
Eighth-Note Committee Report 41
Jurisdiction Committee Report 43
Membership Committee Report 51
Nominations Committee Report 56
Slate from the Nominations Committee 58
Programs and Music Support Committee Reports 59
VPSP Timeline 62
Ways and Means Committee Report 63
Proposed Budget for the Southeast District 66
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TAU BETA SIGMA2 0 1 8 S O U T H E A S T D I S T R I C T C O N V E N T I O N
Officer Reports
President, Do’Nyal Webb 68
Vice President of Membership, Katelyn Wysong 71
Vice President of Special Projects, RJ Gammon 73
Secretary-Treasurer, Taylor Posey 75
Parliamentarian, Meagan Clark 77
Historian, Michelle Adams 80
Counselor, Lee Commander 82
Counselor, Kelsey Reilly 83
2017 – 2018 Southeast District Constitution 85
2017 – 2018 Southeast District Operations Manual 97
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TAU BETA SIGMA2 0 1 8 S O U T H E A S T D I S T R I C T C O N V E N T I O N
SCHEDULE OF EVENTS
Friday, April 13 th , 2018
3:00 pm – 9:45 pm Registration
6:00 pm – 10:00 pm Marketplace (OPEN)
6:00 pm – 7:00 pm Joint Opening
7:15 pm – 8:40 pm Separate Session #1
8:45 pm – 9:45 pm TBΣ Committee Meetings #1
Jurisdiction
Ways and Means
Programs and Music Support
Nominations (Closed)
Joint Actions (Closed)
Membership
History and Sisterhood
10:00 pm – 11:30 pm TBΣ Ritual
Saturday, April 14 st , 2018
8:00 am – 9:25 am Separate Session #2
9:30 am – 10:25 am TBΣ Committee Meetings #2
9:30am – 12:30 pm Marketplace (OPEN)
10:30 am – 11:30 am Leadership Workshop Block
ABC’s to TBΣ
Lee Commander
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TAU BETA SIGMA2 0 1 8 S O U T H E A S T D I S T R I C T C O N V E N T I O N
“Detoured to Success” Conflict Resolution
Dr. Kathryn Kelly
Role with it
TBΣ National and Past Leaders
How KKΨ/TBΣ apply to the Real World
Amanda Dickson, Greg Boike
11:30 am – 12:30 pm Lunch
12:30 pm – 1:55 pm Music Block
Reading Band – Craig Aarhus
Hymn/Song Workshop – Stephen Burt
Auxiliary Clinic – Adrienne Rall
Pep Band – Erika Pope
2:00 pm – 5:00 pm Marketplace (OPEN)
2:00 pm – 2:55 pm TBΣ Committee Meeting #3
3:00 pm – 4:55 pm TBΣ Separate Session #3
5:00 pm – 5:55 pm Sisterhood Workshop Block
“Tau Beta Educated” MEP Workshop
Adrienne Rall
“Pin the Lyre on the Stripe” Focus on Five
Erika Pope
“No Spoiled Roses” Chapter Relations
Rachel Myers
Mental Health Workshop
Adam Cantley, Carolyn McCambridge
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6:00 pm – 6:55 pm Service Workshop Block
Tweet Tweet Service Panel
TBΣ National and Past Leaders
“MOTS & You” Ritual Workshop
Lauren Harrison, Neil Bleiweiss
Joint Relations
Dr. Kathryn Kelly, Daniel Miller
7:30 pm – 11:00 pm BANQUET, AWARDS, & TALENT SHOW
SUNDAY, APRIL 15, 2018
8:00 am – 11:45 am TBΣ Separate Session #4
12:00 pm – 1:00 pm Joint Closing Session & Adjourn
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TAU BETA SIGMA2 0 1 8 S O U T H E A S T D I S T R I C T C O N V E N T I O N
Friday, April 13 th , 2018 OPENING JOINT SESSION
Call to order at 6:00 PM by the Tau Beta Sigma Southeast District President Do’Nyal Webb and the Kappa
Kappa Psi Southeast District President Frank Marzen
1. Welcome by Southeast District Presidents
2. Introduction of National Officials
1. TBΣ (Webb)
National Vice President for Colonization and Membership: Adrienne Rall
National Vice President of Special Projects: Erika Pope
Tau Beta Sigma Board of Trustees members: Dr. Kathryn Kelly, Carolyn McCambridge
Tau Beta Sigma Alumni Association Executive Board Member: Amanda Dickson
Chapter Visitation Assistants: Neil Bleiweiss, Jasmine Causby, Rachel Myers, Isaac
Norris, Amber Scott
2. KKΨ (Marzen)
National President: Evan Thompson
National Vice President for Colonization and Membership: Marco Krcatovich
Alumni Association Board of Directors, Chair: Daniel Miller
Alumni Association Board of Directors: Greg Boike
Board of Trustees, Chair and Past National President: Adam Cantley
Board of Trustees, Member: Eric Morson
Board of Trustees, Member and Past National President: Dr. Malinda Matney
National Chapter Filed Representative: Alaina Peters
Past National President: Dr. Kirk Randazzo
Curriculum Committee member and Past National President: Ken Corbett
Ritual Performance and Education Committee Chair: Zac Humphrey
Ritual Performance and Education Committee member and Past SED Vice President of
Programs: JP Davis
3. Introduction of Special Guests
1. TBΣ (Webb)
Immediate Past SED President (2015-2017): Lauren Harrison7
TAU BETA SIGMA2 0 1 8 S O U T H E A S T D I S T R I C T C O N V E N T I O N
Past SED President (2011-2012): Rachel Myers
Past SED Officers:
Neil Bleiweiss
Christa Hall
Isaac Norris
IP SED Counselors:
Crystal Wright
Renee Cartee
Honoraries of the SED:
Dr. Debra Traficante
Ken Corbett
Barbara Kelly-Hursey
Adrienne Rall
2. KKΨ (Marzen)
Past SED President (2012-2013): Ema Ashley
Past SED President (2016-2017): Michael Bradford-Calhoun
Past SED Governor: Evan Thompson
4. Recognition of Band Director and Sponsors
5. Introductions KKΨ Officers (Marzen)
1. Vice President of Membership: Brianna McKinzie, Alpha Eta, University of Florida
2. Vice President of Programs: Keith Pringle, Eta Sigma, University of Central Florida
3. Secretary/Treasurer: Porter Gulseth, Mu Upsilon, Florida Gulf Coast University
4. Parliamentarian: Jason Morcos, Iota, Georgia Institute of Technology
5. Webmaster: Louis Livingston, Nu Mu, Kennesaw State University
6. District Governor: Dr. Craig Aarhus, Pi, Auburn University Associate Director of Bands at MSU
7. District Governor: Tron Hunter, Zeta Eta, South Carolina State University
8. President: Frank Marzen, Iota, Georgia Institute of Technology
6. Introductions TBΣ Officers (Webb)
1. Vice President of Membership: Katelyn Wysong, Zeta Psi, University of Central Florida
2. Vice President of Special Projects: RJ Gammon, Beta Xi, University of Florida
3. Secretary-Treasurer: Taylor Posey, Iota Phi, Elizabeth City State University
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4. Parliamentarian: Meagan Clarke, Alpha Omega, Florida State University
5. Historian: Michelle Adams, Zeta Psi, University of Central Florida
6. District Counselor: Lee Commander, Alpha Omega, Florida State University
7. District Counselor: Kelsey Reilly, Omega, University of Arizona
8. President: Do’Nyal Webb, Theta Lambda, Auburn University
7. Current Colonies (Marzen/Webb):
1. Frank Marzen welcomes the Theta Tau chapter of Kappa Kappa Psi from Fayetteville State
University and the colony at High Point University.
2. Do’Nyal Webb welcomes the Beta Phi chapter of Tau Beta Sigma from Florida Agricultural and
Mechanical University.
8. Announcements (Marzen/Webb):
1. Please remember to maintain professionalism.
2. Remember that we are guests on this site and all weekend long, we should remain courteous and
respectful at all times.
3. Keep aware of those around you and your surroundings. Unless we are on a break, everyone is
expected to either be in session or in committee. Please check to make sure you have either
silenced or turned off your cell phones.
ENJOY CONVENTION!!
JOINT SESSION IS RECESSED until Sunday at 12:00 PM
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TAU BETA SIGMA2 0 1 8 S O U T H E A S T D I S T R I C T C O N V E N T I O N
OPENING SEPARATE SESSIONCall to order 7:15 PM by Do’Nyal Webb, President
Seating of the Delegates
o Alpha Omega – Sabrina Bousbar, Official Delegate
o Beta Xi – Thomas Millet, Official Delegate
o Beta Phi (Colony)-Myrcele Neal-Scott, Official Delegate
o Gamma Epsilon – Elizabeth Fusco, Official Delegate
o Gamma Eta – Kira Abelow, Zeta Psi (No form)
o Delta Theta – Nyaesia Thompson, Theta Zeta
o Epsilon Alpha – Alli Johson, Official Delegate
o Epsilon Theta – Kevin Brown, Official Delegate
o Epsilon Lambda – Mariah McLendon, Theta Upsilon
o Epsilon Xi – Emma Fell, Official Delegate
o Epsilon Chi – Brittany Sandle, Official Delegate
o Zeta Beta – Layla Gray, Official Delegate
o Zeta Iota – Trave’Elle Knotts, Official Delegate
o Zeta Tau – Jayla Hardy, Theta Rho
o Zeta Psi – Shannon Lopez, Official Delegate
o Eta Beta – Mary Barnes, Official Delegate
o Eta Lambda – Isabella, Mazzei, Official Delegate
o Eta Xi – Kayla Jordan, Official Delegate
o Eta Omicron – Kaydian Jordan, Eta Lambda
o Eta Phi – Melissa Kowerduck, Official Delegate
o Theta Zeta – Kailyn Calloway, Official Delegate
o Theta Lambda – Hunter Burchfield, Official Delegate
o Theta Nu – Johnny Chadwick, Epsilon Theta
o Theta Rho – Clintera Rush, Official Delegate
o Theta Sigma – Mercedes Pearson, Official Delegate
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TAU BETA SIGMA2 0 1 8 S O U T H E A S T D I S T R I C T C O N V E N T I O N
o Theta Upsilon – Teaira Wallace, Official Delegate
o Iota Zeta – Alexus Holley, Official Delegate
o Iota Lambda – Kayla Pratt, Theta Zeta
o Iota Mu – Stephen Robinson, Eta Phi
o Iota Xi – Hannah Boris, Official Delegate
o Iota Omicron – Lauren Glaser, Epsilon Alpha
o Iota Sigma – Rebecca Strange, Theta Lambda
o Iota Phi – Brittney Jones Wiley, Official Delegate
o Iota Chi – Savannah Bennet, Official Delegate
o Iota Psi – Parth Patel, Official Delegate
After seating all delegates with selected proxies, proxies were assigned alphabetically beginning
with Alpha Omega. At the end of this third round of seating, the final proxy to be sat was Theta
Lambda for Iota Sigma. Next year we will begin this process with Theta Nu.
Motion to dispense the reading of the 2017 SED Convention Minutes
o Motion: Eta Phi
o Second: Iota Chi
o Motion Passes
Motion to accept the 2017 SED Convention minutes as published by SED Secretary--Taylor Posey
o Motion: Epsilon Alpha
o Second: Epsilon Theta
o Motion Passes
Women in Music Speaker
Erika Pope introduces our Women in Music Speaker, Tonya P. Mitchell
She is offered Honorary Membership in the National Chapter of Tau Beta Sigma
Candidacy Announcements
Do’Nyal Webb (Theta Lambda) announces her intent to run for District President
Jordan Dean (Epsilon Xi) announces her intent to run for District President
Savannah Bennett (Iota Chi) announces his intent to run for District Vice President of Membership
Nicole Warren (Alpha Omega) announces her intent to run for District Vice President of Membership
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Ryn Stuff (Eta Phi) announces her intent to run for District Vice President of Membership
RJ Gammon (Beta Xi) announces his intent to run for District Vice President of Special Projects
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TAU BETA SIGMA2 0 1 8 S O U T H E A S T D I S T R I C T C O N V E N T I O N
Introduction of Committee Advisors, Assignments, and Chairs
o Jurisdiction Committee—Advisor: Kathryn Kelly and Meagan Clark
Theta Rho – Chair
Iota Omicron Proxy, Epsilon Alpha
Delta Theta Proxy, Theta Zeta
Gamma Eta Proxy, Zeta Psi
Iota Zeta
Beta Phi
o Membership Committee—Advisor: Adrienne Rall and Katelyn Wysong
Theta Zeta – Chair
Iota Psi
Iota Xi
Epsilon Lambda Proxy, Theta Upsilon
Theta Nu Proxy, Epsilon Theta
o Programs and Music Support Committee--- Advisor: Erika Pope and RJ Gammon
Theta Lambda – Chair
Epsilon Xi
Eta Xi
Epsilon Lambda Proxy, Theta Upsilon
Theta Nu Proxy, Epsilon Theta
o History and Sisterhood Committee—Advisor: Isaac Norris and Michelle Adams
Eta Lambda – Chair
Iota Sigma Proxy, Eta Lambda
Iota Nu
Zeta Beta
Theta Sigma
Iota Lambda Proxy, Theta Zeta
o Ways and Means Committee--- Advisor: Carolyn Cambridge and Taylor Posey
Alpha Omega – Chair
Epsilon Theta
Zeta Tau Proxy, Theta Rho13
TAU BETA SIGMA2 0 1 8 S O U T H E A S T D I S T R I C T C O N V E N T I O N
Eta Omicron Proxy, Eta Lambda
Theta Upsilon
Iota Mu Proxy, Eta Phi
o Nominations Committee---Advisor: Kelsey Reilly and Neil Bleweiss
Zeta Psi – Chair
Gamma Epsilon
Iota Phi
Eta Beta
o Joint Actions Committee--- Advisor: Lee Commander and Craig Aarhus
Beta Xi – Chair
Iota Chi
Epsilon Chi
Epsilon Alpha
General Announcements
Recognize Shannon Lopez, Nominations chair
o If you are intending to run for District Council, you must present your packet to her tonight and
schedule a time for your interview with the Nominations committee. Interviews will be in ten
minute increments. Due to time, the District VPSP and Secretary-Treasurer have interviews
tonight and the VPM and President will have interviews tomorrow.
Ritual will be in the Ballroom C, do not go in until we start letting people in.
There will be a membership candidate activity at the same time.
T-shirts, bags, and pineapple pins will be on sale starting Friday night and we will take cash, cash app,
or check.
Pineapples for the Spike Competition will be due after the banquet on Saturday.
Scrapbook Competition will be due after the banquet Saturday night.
Make sure to donate to the Penny Wars and the Donation Drive
Flat SHELLS will be starting directly after
SEPARATE SESSION IS RECESSED until Saturday at 8:00 am14
TAU BETA SIGMA2 0 1 8 S O U T H E A S T D I S T R I C T C O N V E N T I O N
Saturday, April 14, 2018
SECOND SEPARATE SESSIONCall to Order at 8:14 AM by Do’Nyal Webb, President
Special Shout-out to the social media team
Roll Call of Delegates
o Alpha Omega – Sabrina Bousbar, Official Delegate
o Beta Xi – Thomas Millet, Official Delegate
o Beta Phi (Colony)-Myrcele Neal-Scott, Official Delegate
o Gamma Epsilon – Elizabeth Fusco, Official Delegate
o Gamma Eta – Kira Abelow, Zeta Psi (No form)
o Delta Theta – Nyaesia Thompson, Theta Zeta
o Epsilon Alpha – Alli Johson, Official Delegate
o Epsilon Theta – Kevin Brown, Official Delegate
o Epsilon Lambda – Mariah McLendon, Theta Upsilon---Here 2nd Round
o Epsilon Xi – Emma Fell, Official Delegate
o Epsilon Chi – Brittany Sandle, Official Delegate
o Zeta Beta – Layla Gray, Official Delegate
o Zeta Iota – Trave’Elle Knotts, Official Delegate
o Zeta Tau – Jayla Hardy, Theta Rho
o Zeta Psi – Shannon Lopez, Official Delegate
o Eta Beta – Mary Barnes, Official Delegate
o Eta Lambda – Isabella, Mazzei, Official Delegate
o Eta Xi – Kayla Jordan, Official Delegate
o Eta Omicron – Kaydian Jordan, Eta Lambda
o Eta Phi – Melissa Kowerduck, Official Delegate
o Theta Zeta – Kailyn Calloway, Official Delegate
o Theta Lambda – Hunter Burchfield, Official Delegate
o Theta Nu – Johnny Chadwick, Epsilon Theta
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TAU BETA SIGMA2 0 1 8 S O U T H E A S T D I S T R I C T C O N V E N T I O N
o Theta Rho – Clintera Rush, Official Delegate
o Theta Sigma – Mercedes Pearson, Official Delegate
o Theta Upsilon – Teaira Wallace, Official Delegate
o Iota Zeta – Alexus Holley, Official Delegate
o Iota Lambda – Kayla Pratt, Theta Zeta
o Iota Mu – Stephen Robinson, Eta Phi
o Iota Xi – Hannah Boris, Official Delegate
o Iota Omicron – Lauren Glaser, Epsilon Alpha
o Iota Sigma – Rebecca Strange, Theta Lambda
o Iota Phi – Brittney Jones Wiley, Official Delegate
o Iota Chi – Savannah Bennet, Official Delegate
o Iota Psi – Parth Patel, Official Delegate
Absent: Epsilon Lambda, Epsilon Chi, Zeta Beta, Iota Zeta, and Iota Xi
2017-2018 Southeast District Secretary Treasurer Report—Taylor Posey
o Motion was made to pass the 2017-2018 Secretary-Treasurer Report
Motion: Iota Phi
Second: Zeta Psi
Motion passes
2017-2018 Southeast District Vice President of Special Projects—RJ Gammon
o Motion was made to pass the 2017-2018 Vice President of Special Projects Report
Motion: Beta Xi
Second: Eta Lambda
Motion passes
Nomination Speeches
Nomination Chair: Neil Bleweiss recognized to moderate the Nominations Speeches.
o Secretary-Treasurer – Meet the Candidates
o Vice President of Special Projects – Meet the Candidates
RJ Gammon, Beta Xi
o Vice President of Membership – Meet the Candidates
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TAU BETA SIGMA2 0 1 8 S O U T H E A S T D I S T R I C T C O N V E N T I O N
Savannah Bennett
Nicole Warren
o President – Meet the Candidates
Jordan Dean
Do’Nyal Webb, Theta Lambda
SEPARATE SESSION RECESSED UNTIL 3:00 PM
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TAU BETA SIGMA2 0 1 8 S O U T H E A S T D I S T R I C T C O N V E N T I O N
THIRD SEPARATE SESSIONCall to Order 3:13 PM by Do’Nyal Webb, President
Roll Call
Alpha Omega
Beta Xi
Gamma Epsilon
Delta Theta
Epsilon Alpha
Epsilon Theta
Epsilon Lambda
Epsilon Xi
Epsilon Chi
Zeta Beta
Zeta Iota
Zeta Tau
Zeta Psi
Eta Beta
Eta Lambda
Eta Xi
Eta Omicron
Eta Phi
Theta Gamma
Theta Zeta
Theta Iota
Theta Lambda
Theta Nu
Theta Rho
Theta Sigma
Theta Upsilon
Theta Chi
Iota Gamma
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TAU BETA SIGMA2 0 1 8 S O U T H E A S T D I S T R I C T C O N V E N T I O N
Iota Lambda
Iota Mu
Iota Nu
Iota Omicron
Iota Sigma
Iota Phi
Iota Chi
Iota Psi
Absent: Iota Zeta, Iota Xi
National Presentation
Adrienne Rall, Erika Pope, and the National Council showed their new ritual book. One was issued to
each chapter delegate. They also gave a presentation on Focus on Five, National Sorority Policy
Insights, and promoting recruitment for the next year.
Officer Reports
Motion to accept the Officer Report of the 2017-2018 SED Vice President of Membership, Katelyn
Wysong
o Motion: Zeta Psi
o Second: Epsilon Theta
o Motion Passes
Nominations Slate
Slate:
President: Do’Nyal Webb
VPM: Nicole Warren
VPSP: RJ Gammon
Secretary-Treasurer: Jordan Dean
o Zeta Psi made a motion to accept the slate
Motion: Zeta Psi
Second: Gamma Eta
Motion Passes
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TAU BETA SIGMA2 0 1 8 S O U T H E A S T D I S T R I C T C O N V E N T I O N
Spirit Stick Roll Call
Alpha Omega
Beta Xi
Gamma Epsilon
Delta Theta
Epsilon Alpha
Epsilon Theta
Epsilon Lambda
Epsilon Xi
Epsilon Chi
Zeta Beta
Zeta Iota
Zeta Tau
Zeta Psi
Eta Beta
Eta Lambda
Eta Xi
Eta Omicron
Eta Phi
Theta Gamma
Theta Zeta
Theta Iota
Theta Lambda
Theta Nu
Theta Rho
Theta Sigma
Theta Upsilon
Theta Chi
Iota Gamma
Iota Lambda
Iota Mu
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Iota Nu
Iota Omicron
Iota Sigma
Iota Phi
Iota Chi
Iota Psi
Absent: Iota Zeta, Iota Xi
Motion to accept the Officer Report of the 2017-2018 SED President, Do’Nyal Webb
o Motion:
o Second
o Motion Passes
Announcements
Michelle Adams made a reminder about the Scrapbook deadline at 11:30 pm
Do’Nyal Webb presented her Pathway to Excellence Campaign
Shirts, bags, and raffle tickets are still on sale.
The Eighth Note is posted on the website. Take a look at it!
Motion to recess until tomorrow morning at 8:00 AM
o Motion: Eta Lambda
o Second: Zeta Tau
o Motion Passes
Session Adjourned----Motioned by Theta Zeta, Second Epsilon Theta
Motion Passed
SEPARATE SESSION IS RECESSED until Sunday at 8:00 AM
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Sunday, April 15, 2018CLOSING SEPARATE SESSION
Call to Order at 8:10 AM by Do’Nyal Webb, President
Roll Call
Alpha Omega
Beta Xi
Gamma Epsilon
Delta Theta
Epsilon Alpha
Epsilon Theta
Epsilon Lambda
Epsilon Xi
Epsilon Chi
Zeta Beta
Zeta Iota
Zeta Tau
Zeta Psi
Eta Beta
Eta Lambda
Eta Xi
Eta Omicron
Eta Phi
Theta Gamma
Theta Zeta
Theta Iota
Theta Lambda
Theta Nu
Theta Rho
Theta Sigma
Theta Upsilon
Theta Chi
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TAU BETA SIGMA2 0 1 8 S O U T H E A S T D I S T R I C T C O N V E N T I O N
Iota Gamma
Iota Zeta
Iota Lambda
Iota Mu
Iota Nu
Iota Xi
Iota Omicron
Iota Sigma
Iota Upsilon
Iota Phi
Iota Chi
Iota Psi
Absent: Gamma Eta
Committee Reports:
Committee Report on the Committee for Programs and Music Support (report attached)
o Motion to accept the Committee Report on the Committee for Programs and Music Support
Motion: Delta Theta
Second: Gamma Eta
Motion Passes
Committee Report on the Committee for History and Sisterhood (report attached)
o Motion to accept the Committee Report on the Committee for History and Sisterhood
Motion: Beta Xi
Second: Theta Zeta
Motion Passes
Committee Report on the Committee for Membership (report attached)
o Motion to accept the Committee Report on the Committee for Membership
Motion: Eta Lambda
Second: Beta Xi
Motion Passes
Committee Report on the Committee for Ways and Means (report attached)
o Motion to accept the Committee Report on the Committee for Ways and Means
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Motion: Beta Xi
Second: Iota Psi
Motion Passes
o Alpha Omega made a motion to accept the 2018-2019 Budget
Second: Eta Xi
Motion Passes
District Awards and Competitions
Focus on Five Award
o Winner: Epsilon Xi and Theta Zeta
Farthest Traveled Award
o Iota Zeta
Chapter Representation Award
o Theta Zeta
Chapter Assistance Award
o Alpha Omega
Colony Participation Award
o Beta Phi
Chapter Participation Award
o Theta Zeta
o Epsilon Theta
National Leadership Gifts
o Adrienne Rall
o Erika Pope
Spirit Stick
Committee Reports
Committee Report on the Committee for Nominations (report attached)
o Motion to accept the Committee Report on the Committee for Nominations
Motion: Alpha Omega
Second: Epsilon Xi
Motion Passes
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Elections
Slate:
o President: Do’Nyal Webb
o VPM: Nicole Warren
o VPSP: RJ Gammon
o Secretary-Treasurer: Jordan Dean
Floor Opened for Nominations for President
Do’Nyal Webb from Theta Lambda
Jordan Dean from Epsilon Xi
Nasya Blackwell from Theta Zeta
Floor is closed
Five Minute Q&A with the Candidates
Motion to Extend time by 3 minutes
o Motion: Epsilon Xi
o Second: Epsilon Theta
o Motion Passes
Motion to caucus for 5 minutes.
o Motion: Beta Xi
o Second: Iota Chi
o Motion Fails
Vote by secret ballot for the office of 2017-2018 SED President
2018-2019 Southeast District President is Do’Nyal Webb, Theta Lambda
Floor Opened for Nomination for Vice President of Membership
Nicole Warren from Alpha Omega
Ryn Stuff from Eta Phi
Savannah Bennett from Iota Chi
Floor is closed
Five Minute Q&A with the Candidates
Motion to extend time by 3 minutes
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o Motion: Alpha Omega
o Second: Zeta Psi
o Motion Passes
Motion to extend by 3 minutes
o Motion: Epsilon Theta
o Second: Epsilon Xi
o Motion Passes
Motion to caucus
o Motion: Epilson Theta
o Second: Iota Mu
o Motion Passes
Vote by secret ballot to elect the 2017-2018 Southeast District Vice President of Membership
2017-2018 theast District Vice President of Membership is Nicole Warren, Alpha Omega
Motion made to recess for 10 minutes
o Motion: Iota Sigma
o Second: Epsilon Theta
Gamma Eta made an amendment to recess for five minutes
Amendment made to recess for five minutes failed
o Motion: Iota Sigma
o Second: Eta Lambda
o Motion Passes
Motion made to caucus for seven minutes
o Motion: Epsilon Theta
o Second: Delta Theta
o Motion passed
Floor Opened for Nominations for Vice President of Special Projects
RJ Gammon from Beta Xi
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TAU BETA SIGMA2 0 1 8 S O U T H E A S T D I S T R I C T C O N V E N T I O N
Floor is closed
Alpha Omega made a motion to Vote by Acclimation
o Motion passed
Vote by Acclimation for the office of 2017-2018 SED Vice President of Special Projects
2018-2019 Southeast District Vice President of Special Projects is RJ Gammon
Ten Minute Q&A with the Candidates
Motion to extend for three minutes.
o Motion: Theta Lambda
o Second: Iota Zeta
o Motion Fails
Vote by secret ballot for the office of 2017-2018 SED Secretary-Treasurer
There is no majority, so a runoff was performed with the remaining candidates:
o Jordan Dean
o Johnae Tatum
o Elicia Fricke
Motion made to have a Q&A session for three minutes
o Motion: Iota Psi
o Second: Iota Sigma
o Motion Passed
Motion made to have a Q&A three minutes
o Motion: Alpha Omega
o Second: Zeta Psi
o Motion Failed
Motion made to have three-minute caucus
o Motion: Beta Xi
o Second: Epsilon Theta
o Motion Passed
Vote by secret ballot for the office of 2018-2019 SED Secretary-Treasurer
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2018-2019 Southeast District Secretary-Treasurer is Jordan Dean
Committee Report on the Committee for Jurisdiction (report attached)
o Motion to accept the Committee Report on the Committee for Jurisdiction
Motion: Theta Zeta
Second: Zeta Psi
Motion Passes
o Motion to discuss an amendment to the Constitution about the Secretary-Treasurer position
Motion: Alpha Omega
Motion Passes
o Epsilon Theta made a motion to amend the motion regarding District Leadership Conference
(Section A-C)
Motion failed
Discussion taking place started from Epsilon Theta
Motion failed
o Epsilon Theta made a motion to add Article B to the proposed changes
Second: Epsilon Xi
Motion Passes
o Beta Xi moved to amend the motion to strike out (A-F) the first one, so the second one will pass.
Second: Epsilon Alpha
Motion Passes
o Alpha Omega makes an amendment to strike out the Historian Committee throughout the
Constitution.
Not accepted
o Motion to accept all changes to the SED Constitution as proposed by the Committee for
Jurisdiction.
Motion: Epsilon Theta
Second: Eta Beta
Motion Passes
28
TAU BETA SIGMA2 0 1 8 S O U T H E A S T D I S T R I C T C O N V E N T I O N
o Motion to accept all changes to the SED District Operations Manual as proposed by the
Committee for Jurisdiction.
Motion: Epsilon Theta
Second: Theta Rho
Motion Passes
SEDAA Announcement
If you’re an alumnus or a graduating senior, sign up to join TBSAA and SEDAA!
District Awards and Competitions
Scrapbook Contest
o Winner: Theta Lambda
o Runner up: Zeta Psi
Spike Competition
o Winner: Eta Lambda
o Honorable Mention: Theta Rho
o Second Runner-Up: Alpha Omega
Spirit Stick
o Theta Rho
Officer Reports
Motion to accept the Officer Report of the 2018-2019 SED President (report attached), Do’Nyal Webb
o Motion: Eta Lambda
o Second: Theta Lambda
o Motion Passes
Oath of Office is administered by Lee Commander to the newly elected 2018-2019 Southeast District
Council
President: Do’Nyal Webb
Vice President of Membership: Nicole Warren
Vice President of Special Projects: RJ Gammon
Secretary-Treasurer: Jordan Dean
Announcements
Stephen is passing out a paper needed for joint closing. It is a pro’s and con’s list for the locations
proposed for next year’s SED convention. 29
TAU BETA SIGMA2 0 1 8 S O U T H E A S T D I S T R I C T C O N V E N T I O N
Historian and Parliamentarian coming out soon
Come get your pineapple
Graduating Seniors come see SEDAA
Motion to Adjourn Separate Session
Motion: Alpha Omega
Second: Eta Lambda
Motion passes
SEPARATE SESSION IS ADJOURNED AT 11:47 AM
CLOSING JOINT SESSIONCall to order at 12:15 pm by the Tau Beta Sigma Southeast District President Do’Nyal Webb and the Kappa Kappa Psi Southeast
District President Frank Martin
Roll Call: Kappa Kappa Psi (Martin)
Quorum is met
Roll Call: Tau Beta Sigma (Webb)
Chapters present:
o Alpha Omega
o Beta Xi
o Gamma Epsilon
o Gamma Eta
o Delta Theta
o Epsilon Alpha
o Epsilon Theta
o Epsilon Lambda
o Epsilon Xi
o Zeta Beta
o Zeta Iota
o Zeta Tau
30
TAU BETA SIGMA2 0 1 8 S O U T H E A S T D I S T R I C T C O N V E N T I O N
o Zeta Psi
o Eta Beta
o Eta Lambda
o Eta Xi
o Eta Phi
o Theta Lambda
o Theta Zeta
o Theta Rho
o Theta Sigma
o Theta Chi
o Iota Lambda
o Iota Gamma
o Iota Mu
o Iota Nu
o Iota Sigma
o Iota Upsilon
o Iota Chi
o Iota Psi
Absent:
o Zeta Beta
o Zeta Iota
o Zeta Tau
o Iota Chi
Committee Reports:
Committee Report on the Joint Action Committee (report attached)
o Motion to approve the committee report on the Joint Action Committee
Motion: Beta Xi, Tau Beta Sigma
Second: Gamma Nu, Kappa Kappa Psi
31
TAU BETA SIGMA2 0 1 8 S O U T H E A S T D I S T R I C T C O N V E N T I O N
Kappa Kappa Psi Motion Passes
Tau Beta Sigma Motion Passes
Slate for the Host of the 2019 Southeast District Convention: Birmingham Alabama, Sheraton
Hotel---University of Alabama at Birmingham
o Motion to approve the slate for the Host of the 2019 Southeast District Convention.
Motion: Theta Lambda, Tau Beta Sigma
Second: Pi, Kappa Kappa Psi
Tau Beta Sigma Motion Passes
Kappa Kappa Psi Motion Passes
o Motion for Charleston to Host the 2018 Southeast District Convention by placard vote
Second: Epsilon Theta, Tau Beta Sigma
Tau Beta Sigma Motion Passes
Kappa Kappa Psi Motion Passes
o Vote by Placard for Charleston to Host the 2018 Southeast District Convention
Tau Beta Sigma Motion Passes
Kappa Kappa Psi Motion Passes
The host of 2019 Southeast District Convention shall be the Hilton Hotel in Charleston South
Carolina.
Presentation of the 2018-2019 Southeast District Council of Kappa Kappa Psi (Bradford-Calhoun)
President: Brianna McKinzie, Alpha Eta, University of Florida
Vice President of Programs: Jessica Nedum, Eta Sigma
Vice President of Membership: Darius Smith
Secretary/Treasurer:
Presentation of the 2018-2019 Southeast District Council of Tau Beta Sigma (Harrison)
President: Do’Nyal Webb, Theta Lambda, Auburn University
Vice President of Membership: Nicole Warren, Alpha Omega, Florida State University
Vice President of Special Projects: RJ Gammon, Beta Xi, University of Florida
Secretary-Treasurer: Jordan Dean, Epsilon Xi, Troy University
Recognition of University of South Carolina as hosts of the 2018 SED Convention
32
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Motion to Adjourn the 2018 Southeast District Convention
Motion: Epsilon Alpha, Tau Beta Sigma
Second: Zeta Chi, Kappa Kappa Psi
Kappa Kappa Psi Motion Passes
Tau Beta Sigma Motion Passes
The 2018 Southeast District Convention of Kappa Kappa Psi and Tau Beta
Sigma is adjourned at 12:51 PM.
33
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AWARDSSpike Competition – School
Eta Beta – University of North Alabama
Runner Up: Theta Rho – Bethune-Cookman College
Spike Competition – District
Alpha Omega – THE Florida State University
Scrapbook Competition – Physical
Zeta Psi – University of Central Florida
Honorable Mention: Epsilon Theta – Georgia Institute of Technology
Scrapbook Competition – Digital
Theta Lambda – Auburn University
34
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COMMITTEE REPORTS
History and Sisterhood Committee Report
Chair:
Isabella Mazzei, Eta Lambda, University of Alabama at Birmingham
Advisors:
Michelle Adams (SED Historian)
Isaac Norris (Past SED VPSP)
Charges to Committee:
Review 2017 Committee on History and Sisterhood Report
Discuss possibility of new District logo
Evaluate status and effectiveness of Legacy Project and associated committee
Evaluate status and effectiveness of Spike mascot competition
Evaluate status and effectiveness of scrapbook competition
Evaluate status and effectiveness of chapter directory project and associated committee
Implementation of Charges:
Reviewed 2017 Committee on History and Sisterhood Report
Discussed possibility of new District logo:
o Must include 7 states, something representative of the district (pineapple, turtle)
o Created list of proposed deadlines
September 1 – Accepting submissions
December 1 – Deadline for submission
Council narrows down choices at DLC and presents options both in person and digital
(over social media)
Voting by chapter delegates to take place at SED 2019
Evaluated status and effectiveness of Legacy Project and associated committee
o Concerns regarding “point” of legacy project (what about the OMRS?)
o Addressed by clarifying that it would focus on unique aspects of each chapter
35
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Chapter mascots
Chapter songs
Chapter traditions like “T’s”, “19218”
Fun facts: chapter start date, chartered by, big sister chapter
Founding sisters, chapter photo, how many sisters crossed, how many honorary members,
chapter goal
Interviews of past sisters
Corresponding secretaries acting as contact for this program
o Legacy project hosted publicly on SED website via premade template
o Chapter historians would collect information and submit it to the corresponding SED Historian,
if applicable.
o On SED website, the directory will be organized by state and chapter. Each chapter’s page
should include the following:
Chapter name
School name
Charter date
Mascot
Big/Little sister chapters
Updated chapter photo
Evaluated status and effectiveness of Spike mascot competition
o Clarified the rules of the Spike competition
Chapter must be present at SED to enter competition
Proposed two categories: School division and District division; only one entry per
category per chapter.
School spirit or District mascot
o Chapters can only win one category
o Must clarify category upon entry
Spike must be decorated in appropriate décor
No profanity
No lewd attachments
No altering logos36
TAU BETA SIGMA2 0 1 8 S O U T H E A S T D I S T R I C T C O N V E N T I O N
Only district logos on Spike; no crest/national logos should be present on the
pineapple
Evaluated status and effectiveness of scrapbook competition
o Created judging rubric for scrapbook competition
Checklist on a scale of 1-10 including:
Creativity
Content:
o How each chapter personifies each of the 5 qualities
o Fundraisers
o Joint Brother
o Big/Little
o Leadership
o Band Involvement
o Band Trips
o Focus on Five
o Seniors/Alumni
o Categories
o Families
Evaluated status and effectiveness of Historian office
o Discussed expanding the Historian office, giving the office a committee of 5 historians from
across the district to collect images, videos, etc.
o Historian Committee selection will be responsibility of Council based on applications received.
Deadline for decision taking place no later than May 15; membership as decided by appointed
Historian.
o Appointed Historian will report to Council President.
Charges to the 2019 Committee on History and Sisterhood:
Review 2018 Committee on History and Sisterhood Report
Evaluate status and effectiveness of Legacy Project and associated committee
Evaluate status and effectiveness of Spike mascot competition
Evaluate status and effectiveness of digital scrapbook submissions37
TAU BETA SIGMA2 0 1 8 S O U T H E A S T D I S T R I C T C O N V E N T I O N
Evaluate status and effectiveness of Historian Committee, if applicable
Charges to the 2018-2019 Historian (if applicable)
Communicate to chapters more concisely
Determine submission deadlines for chapter directory project to be submitted at least once a semester
o Work with district webmaster to develop pages for chapter directory pages
Consider a two-week deadline prior to SED convention for scrapbook competition
In officer report, discuss what SED Historian did in office and history of district for the year
Charges to the 2018-2019 District Council (if applicable)
Ensure that the SED Historian is aware of responsibilities
Evaluate status and effectiveness of Historian committee, if applicable
Develop a Legacy Project committee to ensure successful implementation for the project and be
managed by the SED Historian appointee
Revitalize the scrapbook competition where all photos must be submitted in the Google Drive, unless
submitting a physical copy. Only one entry is accepted. Winner is chosen by council.
Respectfully Submitted,
Chair:
Isabella Mazzei, Eta Lambda, University of Alabama at Birmingham
Advisors:
Michelle Adams (SED Historian)
Isaac Ray Norris (Past SED Vice President of Special Projects)
Committee Members:
Rebecca Strange (proxy), Theta Lambda
Samantha Levine, Iota Nu
Layla Gray, Zeta Beta
Mercedes Pearson, Theta Sigma
Kayla Pratt (proxy), Theta Zeta
38
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Joint Actions Committee ReportChairs:
Thomas Millett, Tau Beta Sigma, Beta Xi, University of Florida
Tricia Prevost, Kappa Kappa Psi, Alpha Eta, University of Florida
Advisors:
Lee Commander, ΤΒΣ, Southeast District Counselor, Alpha Omega, Florida State University
Tron Hunter, ΚΚΨ, Southeast District Governor, Zeta Eta, South Carolina State University
Charges to the 2018 Joint Actions Committee:
Review the report from the 2017 Joint Actions Committee.
Review all Convention host bids and present a slate to the joint delegation at the closing Joint Session.
Review the report presented by the Chairs of the 2017-18 Eighth Note Committee.
Assess the 2017-18 Eighth Note Committee and recommend any changes as necessary.
Assess the process for selecting the host city and host chapters.
Assess the two District Leadership Conferences, if necessary.
Discuss ways to improve SED Convention.
Discuss ways to improve joint relations at SED Convention.
Evaluate the reading band and auxiliary clinic as implemented in 2018.
Charged from Frank Marzen, ΚΚΨ SED President 2017-2018
Create a recommendation for how we as a District host Convention
Investigate possible ideas for a Fall District event, if time allows
Implementation of Charges:
Review the report from the 2017 Joint Actions Committee
The committee read the report from the 2017 convention and discussed ways to move forward with 2018
business.Review all Convention host bids and present a slate to the joint delegation at the closing Joint
Session.
The committee reviewed four potential locations for the 2019 SED convention. These locations were:
o The Galt House Hotel in Louisville, KY
o The Sheraton Birmingham Hotel in Birmingham, AL
o The Sheraton Atlanta Hotel in Atlanta, GA
o The Sheraton Imperial Hotel Raleigh-Durham Airport at Research Triangle Park in Durham, NC
39
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The Committee reviewed these options in detail and selected a location to slate for the 2019 SED
Convention.
The 2018 Joint Actions Committee has chosen to slate the Sheraton Birmingham Hotel in Birmingham,
Alabama, for the 2019 SED Convention.
Assess the process for selecting the host city and host chapters
The Committee recommended constitutional revisions to the 2018 Jurisdictions Committee which
revised the process for selecting host cities and host chapters.
These amendments create a process in which both host cities and host chapters can submit bids to host
the convention. In this capacity, it is possible for a convention to be held at either a convention site or a
university campus.
Discuss ways to improve SED Convention.
Make it more clear whether an event may be attended by brothers, sisters, candidates, or a mix.
Discuss ways to improve joint relations at SED Convention.
We did have anything to discuss in regards to improving joint relations at SED Convention
Review the report presented by the Chairs of the 2017-18 Eighth Note Committee
JAC reviewed the report submitted by the Eighth Note Committee.
We based our evaluation of the Eighth Note Committee on the report submitted by the Eighth Note
Chairs, as well as the experiences of brothers and sisters who have served on the committee.
Assess the 2017-18 Eighth Note Committee and recommend any changes as necessary
JAC discussed in detail the reforms that need to be made to the Eighth Note Committee for the
publication to be successful.
It was important for JAC to note that the Eighth Note Committee is a unique and worthwhile way for
members of the district to participate in district activities, as well as feature the activities of individual
chapters along the way.
We discussed changing the Eighth Note to an online format, as well as designating more responsibility
to committee members.
Create a recommendation for how we as a District host Convention
Submitted proposed constitution changes to Jurisdiction to allow for the submittal of host school bids
alongside host city bids
Investigate possible ideas for a Fall District event, if time allows
40
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Determined that in such a football-heavy district it would not be feasible to host a district event in the
fall
Charges to the 2019 Joint Actions Committee:
Review the report from the 2018 Joint Actions Committee.
Review all Convention host bids and present a slate to the joint delegation at the closing Joint Session.
Review the report presented by the Chairs of the 2018-2019 Eighth Note Committee.
Assess the 2018-2019 Eighth Note Committee and recommend any changes as necessary.
Assess the funds allocated to the Eighth Note Committee and decide if they were adequate.
Assess the process for selecting the host city and host chapters.
Discuss ways to improve SED Convention.
Discuss ways to improve joint relations at SED Convention.
Evaluate the reading band and auxiliary clinic as implemented in 2019.
Charges to the 2018-2019 District Council:
VPP and VPSP
o Include in the Eighth Note Application an option for committee applicants to give their
preference for their role on the committee.
o Create the roles of Chairs, Editors, Social Media Liaisons (PR), and Graphic Designers. There
should be two of each of these positions, one in Kappa Kappa Psi and one in Tau Beta Sigma.
o Release the applications for the Eighth Note Committee by June 1st, 2018, and select Committee
members by July 1st, 2018.
Joint Councils
o Find ways to decrease the use of meeting rooms at the 2019 SED Convention to reduce the costs
at convention sites.
Charges to the District Counselors and Governors:
Gather bids to host the 2019 SED Convention and select a number to present to the 2019 Joint Actions
Committee.
Charges to the 2018-2019 Eighth Note Committee:
Transition from a printed publication to an online format.
Create a fall version of the Eighth Note that will feature more creative aspects of brotherhood and
sisterhood. These can include recipes, puzzles, games, coloring books, and can include different themes.
The goal is to make this more of an interactive publication. 41
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Create ways to incentivise chapters to submit content.
Respectfully submitted,
Committee Chairs:
Thomas Millett, Tau Beta Sigma, Beta Xi, University of Florida
Tricia Prevost, Kappa Kappa Psi, Alpha Eta, University of Florida
Advisors:
Lee Commander, Tau Beta Sigma, Alpha Omega, Florida State University
Tron Hunter, Kappa Kappa Psi, Zeta Eta, South Carolina State University
Committee Members:
Alli Johnson, Tau Beta Sigma, Epsilon Alpha, University of South Carolina
Brittany Sandle, Tau Beta Sigma, Epsilon Chi, South Carolina State University
Savannah Bennett, Tau Beta Sigma, Iota Chi, University of South Florida
Kate Phillips, Kappa Kappa Psi, Kappa Mu, University of Georgia
Jordan Lee, Kappa Kappa Psi, Eta Kappa, Albany State University
Mikayla Thomas, Kappa Kappa Psi, Kappa Zeta, Wake Forest University (Secretary)
42
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2017-2018 Eighth Note Committee ReportChairs:
TBS: Hunter Burchfield, Theta Lambda, Auburn University
KKPsi: Kira Benton, Kappa Tau, University of South Florida
Advisors:
RJ Gammon –Beta Xi, TBS SED VPSP
Keith Pringle – Eta Sigma, KKPsi SED VPP
Charges to Committee:
N/A
Implementation of Charges:
What worked?
Having someone return to the committee
Having someone proficient in graphic design and Publisher
Active communication group (FB Messenger/ GroupMe)
Individual communication with chapters
Needed work?
Encouraging participation
Timeline/ Deadlines
Clear vision
Being proactive
Evaluation of the Eighth Note
Transition to something more frequent like a blog or newsletter
Larger committee than current to add availability and lower workload
Select committee over summer to utilize in both Fall and Spring
Utilize a variety of different mediums including district YouTube channel, podcasts, and traditional
articles
Roll a new post/ edition monthly with no real cut-off date (i.e. if the March edition is finalized on March
25th and someone submits on March 26 it could go in April edition rather than not counting at all)
Contact chapter presidents to get new and fresh material43
TAU BETA SIGMA2 0 1 8 S O U T H E A S T D I S T R I C T C O N V E N T I O N
Consider printing at least one edition for archives
Charges to the 2018-2019 Eighth Note Committee
Create an established vision earlier in the semester, including communicating earlier in the academic
year and finding more financially sustainable options for publication
Respectfully Submitted,
Committee Chair:
TBS: Hunter Burchfield, Theta Lambda, Auburn University
KKPsi: Kira Benton, Kappa Tau, University of South Florida
Advisors:
RJ Gammon –Beta Xi, TBS SED VPSP
Keith Pringle – Eta Sigma, KKPsi SED VPP
Committee Members:
Tau Beta Sigma:
Theta Lambda
Beta Xi
Eta Phi
Kappa Kappa Psi:
Kappa Tau
Iota
Alpha Eta
44
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Jurisdiction Committee ReportChair:
Clinetra Rush, Theta Rho, Bethune-Cookman University
Advisors:
Dr. Kathryn Kelly – Eta Delta, Immediate Past National President
Megan Clarke – Alpha Omega, SED Parliamentarian
2018 Charges to Committee:
Review Article 7, section 1 B, to reflect functionality with Kappa Kappa Psi.
Charge President to have paper copy of constitution to operating manual delegate at start of committees.
Provide virtual resources to the SED that cover Robert’s Rules and parliamentary procedure.
Committee Discussion:
Proposed Constitutional Changes:
Original (from SED Constitution):
7. The Secretary-Treasurer shall:
a. Send the minutes of all executive council meetings to the National President within one week
of the meeting
b. Publish and distribute all Convention minutes to chapters within six weeks of Convention
c. Send Shells to chapters via email or paper format twice each semester, with exact publication
dates determined by the Executive Council
d. Contact chapter treasurers by October 15 of the Fall semester, and March 15 of the Spring
semester
e. Send out a financial status survey to all chapter treasurers by October 15
f. Send the Rainy Day Fund packets to chapters by September 1
g. The SED Secretary-Treasurer shall be responsible for holding a fundraiser that may consist of
a competition
i. The type of fundraiser shall be left to the discretion of the SED Secretary-Treasurer
ii. The submissions shall be from Active chapters in the SED
h. The SED Secretary-Treasurer shall maintain the District Fundraising database
i. The SED Secretary-Treasurer shall be responsible for providing updated documents to
the Webmaster to post on the SED website.
45
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Proposed:
f. The Secretary-Treasurer is responsible for notifying chapters of the Rainy Day fund at the
beginning of the fall semester. She or he should continue to promote the Rainy Day fund
throughout the duration of their term.
g. The Secretary-Treasurer shall conduct two fundraisers for the SED during her or his term.
i. The type of fundraiser shall be left to the discretion of the SED Secretary-Treasurer.
ii. The submissions shall be from Active chapters in the SED.
Rationale:
This charge would set a more definite fundraising responsibility to the secretary-treasurer: during his or
her term, as the current section in the DOM is vague.
Again as we no longer use a packet we implemented this change to outline when chapters must be
notified about the rainy day fund and to promote regular contact between the Secretary-Treasurer and
chapters in the SED.
Original:
7. The Secretary-Treasurer shall:
a. Take the minutes of meetings of the Executive Council and at District Convention.
i. Minutes of the meetings of the Executive Council shall be distributed to council
members and the National President no later than one week after a meeting.
ii. Minutes of the District Convention will be published and distributed to all chapters
within six weeks of Convention.
b. Keep a database of current Chapters’ contact information.
c. Be responsible for the publication and distribution of SHELLS as per Article 6, Section 2.
d. Control the receipt and distribution of all monies of the District.
e. Advise the Committee on Ways and Means.
f. Execute all District fundraisers.
g. Encourage participation in National fundraising projects.
h. Propose a budget for the District, with assistance from the Committee on Ways and Means, to
be submitted to the delegation for adoption.
i. Assist the President in organizing various awards to be conferred at District
Convention.
j. Purchase the materials necessary for the awards given out at District Convention.
46
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k. Contact each Active chapter at least once per semester to discuss financial standing.
i. The method of contact shall be at the discretion of the SED Secretary-Treasurer.
l. Send out a Rainy Day Fund packet to all chapters of the SED.
Proposed:
l. The method of contact shall be at the discretion of the SED Secretary-Treasurer.
Rationale:
In order to reflect most recent protocol we chose to omit Article 2, section 7, point L as we no longer use
a packet.
Original:
1. District Leadership Conference
a. District Leadership Conference shall be held jointly with Kappa Kappa Psi each year.
Proposed:
a. District Leadership Conference shall be held jointly with Kappa Kappa Psi every spring at the
discretion of the Vice Presidents of membership pf the southeast district.
Rationale:
To match our language with Psi's in this section and make it to where if we wanted to have a special
conference instead of DLC we could.
Original:
9. The Historian shall:
a. Photograph all District events.
b. Preserve historical items and traditions for the sake of posterity.
c. Advise the Committee on History and Sisterhood.
d. Create and maintain a new volume of the District Scrapbook
a. Collect pictures and scrapbook pages from each chapter throughout the year within
the Southeast District.
e. Coordinate the chapter scrapbook competition at each SED Convention.
f. Work with the Webmaster to update and maintain the historical information available on the
website.
Proposed:
Article 2. Section 9.
g. The Historian shall:
47
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a. Lead the Historian Committee, delegating responsibilities to committee membership.
b. Correspond with the SED Council President
c. Photograph all district events
d. Preserve historical items and traditions for the sake of posterity.
e. Advise the committee on History and Sisterhood
f. Create and maintain a new volume of the district scrapbook
g. Collect picture and scrapbook pages from each chapter throughout the year within the
Southeast District
h. Coordinate the Chapter Scrapbook competition at SED Convention
i. Work with the Webmaster to update and maintain the historical information available on the
website.
Rationale:
This is to adjust to Historian now being an appointed officer and not on council.
Original:
2. District Convention
a. District Convention shall be held annually, at a site chosen in joint session at the previous
Convention. If the location for the next Convention is not determined by the end of the current
Convention, a window to submit bids to host the District Convention will be opened for thirty
days following the close of the current District Convention. Upon the ending of the submission
window, the joint District Councils, District Governors, and District Counselor(s) will select the
Host Chapter(s) from the submitted bids.
b. Chapters bidding to host a District Convention must adhere to the National Guidelines for
Bidding and Hosting a District Convention. Moreover, each bid must contain at least two
available dates and a proposed budget. The Executive Council, the District Governors, and the
District Counselor(s) shall choose the final date
3. Special Conventions. Special Conventions of the District may be called upon a favorable vote of
seventy-five percent of the Chapters of the District in good standing, or upon unanimous
recommendation of all of the District Officers.
4. A ninety day written notice prior to the dates of all District Conventions shall be given to all National
Officers, District Counselor(s), District Officers, and Chapters of the District by the National Executive
Director and the District Secretary-Treasurer.
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5. Quorum. Official delegates, or their proxies, from a simple majority of the Chapters of the District in
good standing, together with at least two of the District Officers, shall constitute a quorum at all
meetings of the District.
6. Business. Business at District meetings shall be determined by the District Officers with approval
from the District Counselor(s). No official business of the District Convention shall be conducted on the
evening prior to the first complete day of business, except in cases of Conventions shorter than two
complete days of business.
7. For the purposes of preparation for District Convention, and of parliamentary correctness, the three
committees of Robert’s Rules of Order, Newly Revised, section 59 (that is, the Credentials Committee,
the Committee on Standing Rules, and the Program Committee), shall consist of some or all of the
members of the Host Chapter along with the District Executive Council. The District President shall
officially chair these committees. Provided that preparations for District Convention progress to the
satisfaction of the Executive Council, these committees shall not be required to meet formally.
Proposed:
6.201 Beginning in the 2018-2019 fiscal year, Southeast District Convention will be placed at a host
city or host school.
6.202 The Southeast District Councils will accept bids to host the next year’s Southeast District
Convention from host schools. Bids to host the convention in the following fiscal year must be received
at least thirty (30) days prior to the Southeast District Convention of the current fiscal year.
6.203 Each bid from host schools must contain at least two available dates and a proposed budget. The
Executive Council, the District Governors, and the District Counselor(s) shall choose the final date
6.204 Prior to the beginning of the Southeast District Convention, the Southeast District Councils may
determine up to three potential host cities to host the convention for the following fiscal year.
6.205 Upon selection of the potential host cities, an event planner may be selected by the district
counselors/governors to create an individual bid for each potential host city. Bids for each city must be
presented at Southeast District Convention to the Joint Actions Committee of Kappa Kappa Psi and Tau
Beta Sigma.
6.206 The host is not required to have a current active chapter of Tau Beta Sigma or Kappa Kappa Psi.
6.207 The Joint Actions Committee of Kappa Kappa Psi and Tau Beta Sigma will review each
individual bid to determine the slate for the host school or city for the following fiscal year.
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6.208 The slate will be presented to be voted on by the joint delegation at the closing joint session of
the Southeast District Convention.
6.209 For conventions occurring at host cities, host chapters will be selected by the Southeast District
Councils based on chapter involvement, leadership, and completion of district and national
requirements. The respective councils may determine other eligibility factors.
6.210 The host chapter’s primary location may differ from the selected host city. Numerous chapters
may be selected as hosts for the SED Convention; to be determined by district councils based on
chapter’s qualifications and the need for assistance.
Rationale:
We want chapters to have the ability to host at their school if they want to because right now it's only at
a host site.
Charges to the 2019 Jurisdiction Committee:
Review Article 7, section 1 B, to reflect functionality with Kappa Kappa Psi.
Charge President to have paper copy of constitution to operating manual delegate at start of committees.
Provide virtual resources to the SED that cover Roberts Rules and parliamentary procedure.
Charges to the 2018-2019 Parliamentarian:
Provide virtual resources to the SED that cover Robert’s Rules and parliamentary procedure.
Charges to the 2018-2019 District Council:
Charge President to have paper copy of constitution to operating manual for each delegate at start of
committees.
Respectfully Submitted,
Committee Chair:
Clinetra Rush – Theta Rho
Advisors:
Dr. Kathryn Kelly – Eta Delta, National President
Megan Clarke – Alpha Omega, SED Parliamentarian
Committee Members:
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Iota Zeta (Proxy)- Alexus Holley
Iota Omicron(Proxy)- Cassie Scott
Gamma Eta (Proxy)- Kira Abelow
Theta Zeta- Nigeria Ravenel
Beta Phi Colony- Myriele Neal-Scott
In Attendance:
Iota Zeta
Iota Omicron
Gamma Eta
Session One Committee Meeting Attendance:
Kellie Faly Alpha Omega
Rebecca Giull Alpha Omega
Dylan Garcia Alpha Omega
Maria Theodosakis Epsilon Theta
Sara Pascall Theta Rho
Caprinxia Wallace Theta Rho
Nigeria Ravenel Theta Zeta
KeAsiah Mdaughlin Theta Zeta
Alexus Holley Iota Zeta
Myriele Neal-Scott Beta Phi (colony)
Nasya Blackwell Delta Theta (Theta Zeta)
Lauren Glaser Iota Omicron
Session Two Committee Meeting Attendance:
Kira Abelow Gamma Eta (rep. by Zeta Psi)
Lauren Glaser Epsilon Alpha (sitting in for Iota Omicron)
Caprinxia Wallace Theta Rho
Alexis Ward Iota Omicron
Alexus Holley Iota Zeta
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Paisley Gilmore Iota Omicron
Cassie Scott Iota Omicron
Krystal Brockett Iota Omicron
Alexia Ford Iota Omicron
Nadia Zaragoza Epsilon Theta
Grace Kendrick Epsilon Theta
Maria Theodosakis Epsilon Theta
Dylan Garcia Alpha Omega
Rebekah Giuli Alpha Omega
Kellie Faly Alpha Omega
Rachel Scanboro Alpha Omega
Nasya Blackwell Delta Theta (Theta Zeta)
KeAsiah Mdaughlin Theta Zeta
Marissa Macweather Theta Zeta
Nigeria Ravenel Theta Zeta
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Membership Committee ReportChair:
Kailyn A. Calloway, Theta Zeta, North Carolina A&T State University
Advisors:
Katelyn Wysong –Zeta Psi, University of Central Florida
Adrienne Rall– Life Member #2804
Charges to Committee:
Review the 2017 Committee on Membership Committee Report
Review the expansion and effectiveness of the Membership Resource Database and propose helpful
modifications and additions to the Database.
If the Membership Resource Database is not viewed as effective, consider eliminating it as a resource.
Review the effectiveness of communication between the District and Chapter VPMs and suggest
possible ways to improve this communication.
Evaluate the VPM and discuss possible changes or improvements.
Evaluate the Virtual Workshops made by the 2017- 2018 SED Council and prepare suggestions for
future Virtual Workshops.
Evaluate the effectiveness and implementation of the CMEP committee.
Implementation of Charges:
Review the 2017 SED Ways and Means Committee Report
o Read and review
Review the expansion and effectiveness of the Membership Resource Database and propose helpful
modifications and additions to the Database.
Do you know about the Membership Resource Database
o Struggles with finding solid SED history and some national history
Want a history of the SED
Adrienne – There is a lack of history in some districts, reach out to nationals to help.
There are contacts and some information at headquarters.
Did Katelyn get specific database questions? Was it helpful? Were there gaps?
Struggle is that people don’t know it is there or what it holds
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o The names are good, but web design needs to be more foolproof. Folders,
feedback, and how-to-do sections may help it more accessible and user-
friendly.
Review the effectiveness of communication between the District and Chapter VPMs and suggest
possible ways to improve this communication.
o Chapter VPM communication between chapter and district
People responded within 2 hours
Any person on council, reach out and respond that day
Very effective answers
Evaluate the VPM and discuss possible changes or improvements.
o Current District VPM followed charges effectively
o VPM establishing the responsibilities of the CMEP committee
o The VPM should serve as an advisor for CMEP committee
Evaluate the Virtual Workshops made by the 2017- 2018 SED Council and prepare suggestions for
future Virtual Workshops.
o Council decided not to do them after seeing only four YouTube subscribers. There was not
enough interest for the District Council to create them.
o If there are to be virtual workshops done on a district level, have them to be more interactive and
communicated better throughout the district.
Evaluate the effectiveness and implementation of the CMEP committee.
o The committee can do more with enhancing the handbook
o Creating the handbook as a skeleton for what should be implemented for chapters.
o The relationship the committee will have with the VPM.
Charges to the 2019 Committee on Membership:
Review the 2018 SED Membership Committee Report
Review the role of CMEP Committee and progress during the year (which includes documents,
handbooks, activities, and etc.).
Review the VPM and CMEP committee communication and its effectiveness.
Evaluate the role and ways which the VPM handles business
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Review progress on SED history being implemented by the VPM
Discuss the Database and the improvements that were made compared to previous concerns and
comments.
Discuss implements of SED History and how the VPM incorporated such information
Negotiate and discuss the effectiveness and benefits of Virtual Workshops that were made and how they
may be improved.
Charges to 2018-2019 CMEP Committee
To ensure the education of active members throughout the district is being implemented effectively
Develop and enhance handbooks and documents for chapters within the district can use.
Work closely with the VPM to insure all information is being delivered in an orderly fashion
Work closely with VPM in order to not lose information along the way and communicating the SED
history
Create and develop workshops that can be used throughout the district within different chapters
Charges to the 2018-2019 Vice President of Membership
The VPM should communicate with district webmasters and work to improve navigation of
Membership Resources and Database.
The VPM should continue to use effective means of communication and continue to enhance these
methods
The VPM should serve as an advisor for the CMEP committee
The VPM should continue to plan and delegate workshops based on necessity
The VPM should release DLC program and recaps to district. They should be stored in the resources tab
and advertised often
The VPM is encouraged to collect submissions in whatever method they deem most fit.
The VPM should work with national leadership to communicate changes in rules and regulations from
nationals
Charges to the 2018-2019 District Council:
Charge the SED Council with communicating with VPM on ways to better the Membership Resources
and Database on the district page and to enhance means of communication
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o We charge the District Council to work closely with the webmaster to improve the database: user
friendly and more accessible.
o We further charge the district to utilize the CMEP committee by creating an application for the
committee chair and committee members. The VPM will serve on this committee.
Respectfully Submitted,
Committee Chair:
Kailyn A. Calloway- Theta Zeta
Advisors:
Katelyn Wysong – SED Vice President of Membership
Adrienne Rall – Vice President for Colonization and Membership
Committee Members:
Iota Psi
Eta Phi
Zeta Iota
In Attendance:
Iota Chi
Iota Xi
Eta Phi
Alpha Omega
Epsilon Theta
Zeta Psi
Theta Zeta
Zeta Tau
Theta Rho
Psi Sigma AA
Alpha Omega
Epsilon Xi
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Nominations Committee ReportChair:
Shannon Lopez, Zeta Psi, University of Central Florida
Advisors:
Neil Bleiweiss, Alpha Omega, Chapter Visitation Assistant
Kelsey Reilly – Omega, Southeast District Counselor
Charges to Committee:
Review the Nominations Committee report from the 2017 SED Convention.
Review the questions asked during the candidate interviews to check for relevancy and discuss any
possible changes.
Interview the candidates running for district office.
Slate a candidate for each district office.
If applicable, create charges for the 2019 Nominations Committee.
Implementation of Charges:
Reviewed the Nominations Committee report from the 2017 SED Convention.
Reviewed the questions asked during the candidate interviews to check for relevancy and discuss any
possible changes.
Interviewed the candidates running for district office.
Slated a candidate for each district office.
Charges to the 2019 Committee on Nominations:
Review the Nominations Committee report from the 2018 SED Convention.
Interview the candidates running for district office, who has properly turned in a packet properly
Slate a candidate for each district office, if applicable
If applicable, create charges for the 2019 Nominations Committee.
Streamline organization process of interviews of interviews, potential changes to schedule and
communication with Nominations Committee Chair
Charges to the 2019 Council:
Clearly define and better distribute requirements for running for office and the process of turning in
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Questions asked to every candidate:
How do you see this time commitment fitting in with your current obligations (e.g.: Family, school,
band, chapter and work)?
What are some accomplishments that you have seen in this office since you become a member? What
would you like to improve?
Describe a time when something did not go according to plan. How did you handle the situation? In
retrospect, what could you have done differently?
What is your vision for this office and the district council during your term? How will your role benefit
Sisters across the district?
Would you accept a nomination to any other positions? If so, which one(s)?
Questions asked based on what officer position each candidate was running for:
President:
o During your presidency, you may find that you have more work than you can accomplish alone.
How will you ensure that everything receives proper attention?
o What is your background using the existing national and district resources? How will you
promote their use in every chapter?
o What do you currently see as the biggest weakness of the district? What action plans would you
put in place to help counteract these shortcomings?
VPM:
o You are reviewing a chapter’s MEP and you come across something that is very different from
your own experience as a candidate. What’s your next step?
o A chapter comes to you for advice on how to develop a Continuing Membership Education
Program. What would you suggest?
o What is your background using the existing national and district membership resources?
VPSP:
o Give us a brief synopsis of a few of the district and national programs.
o Chapters in your district are not participating in a national or district program. What steps would
you take to improve participation?
o A chapter approaches you about how to successfully develop one of our National Programs at
the chapter level (Women in Music, Crescendo, etc.). How would you assist them?
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Secretary/Treasurer:
o Have you ever created and disseminated minutes?
o Have you ever created or implemented a budget?
o What methods would you use to communicate with the district?
The nominations committee should know what the district’s communications methods
are. Example: Instagram, Facebook Groups, Listservs, Twitter, district Website, etc
Respectfully Submitted,
Chair:
Shannon Lopez – Zeta Psi, University of Central Florida
Advisors:
Neil Bleiweiss – Alpha Omega, Chapter Visitation Assistant
Kelsey Reilly – Omega, Southeast District Counselor
Committee Members:
Mary Barnes – Eta Beta, University of North Alabama
Elizabeth Fusco – Gamma Epsilon, University of Miami
Brittney Jones-Wiley – Iota Phi, Elizabeth City State University
2018-2019 Nominations Committee: District Officer SlateSED President: Do’Nyal Webb
SED Vice President of Membership: Nicole Warren
SED Vice President of Special Projects: RJ Gammon
SED Secretary-Treasurer: Jordan Dean
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Programs and Music Support Committee Report
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Chair:
Hunter Burchfield, Theta Lambda, Auburn University
Advisors:
Erika Pope – Theta Theta, National Vice President of Special Projects
R.J. Gammon – Beta Xi, Southeast District Vice President of Special Projects
Charges to Committee:
Review the 2017 Programs and Music Support Committee Report.
Reviewing and determining whether the timeline was effective; consider submitting to Jurisdiction
committee for review, adding to District Operations Manual/Constitution
Evaluate concerto competition: if there are not more than 5 submissions, consider a different SED
service project
Review the report presented by the Chairs of the 2017-18 Eighth Note Committee.
Assess the 2017-18 Eighth Note Committee and recommend any changes as necessary.
Review the participation of National Programs and Focus on Five Campaign
Discuss implantation of new national programs, Coda and 4Gr8rPractice
Implementation of Charges:
Review the 2017 SED Programs and Music Support Committee Report and Charges
o Read and review
Evaluate concerto competition: if there are not more than 5 submissions, consider a different SED
service project
o There were six submissions this year, including the addition of visual submissions
o Consider transitioning to a “Music Showcase,” allowing for multiple winners to play during
convention as well as group submissions
This could fill times such as registration, transitions, and before banquet
Review the report presented by the Chairs of the 2017-18 Eighth Note Committee.
o Read and discussed
Assess the 2017-18 Eighth Note Committee and recommend any changes as necessary.
o Transition to a shorter, but more frequent online district publication
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This would allow for more variety in submissions, such as videos or artwork
o Consider expanding committee size to allow for more flexibility
Select over summer to serve the district year-round
Review the participation of National Programs and Focus on Five Campaign
o Determined ways to reach chapters and increase participation
This includes earlier reminders on details and deadlines, as well as possible VPSP video
chats to chapters
o Discussed utilizing Conduct Us as a year-round opportunity for District lyre piece
Discussed establishing more specifics and a clear way to reach the community
Discuss implantation of new national programs, Coda and 4Gr8rPractice
o Focused on details of both programs and ways to implement them in our chapters
For Coda, this can include small performances for the elderly in local retirement
communities
Continue evaluating For Greater Practice throughout this year
Reviewing and determining whether the timeline was effective; consider submitting to Jurisdiction
committee for review, adding to District Operations Manual/Constitution
o Read and reviewed
o Revised in separate document
Charges to the 2019 Committee on Programs and Music Support:
Review the 2018 SED Programs and Music Support Committee Report Evaluate the progress made with For Greater Bands and ways to utilize it for the District Evaluate the progress of the Eighth Note, including the content, format, and committee details. Review the timeline and consider submitting final timeline to District Operations Manual Generate new ideas for district-wide service projects
Charges to the 2018-2019 VPSP: Consider implementing a service bank for district access and continue a service discussion forum for
service liaisons Promote SED Focus on Five progress updates either through more graphics or a spreadsheet Utilize the timeline updated by the Programs and Music Support Committee
Inquire reforming Concerto competition and establishing Conduct Us as a year-round program
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Advertise requirements and deadlines earlier and with more details
Respectfully Submitted,
Committee Chair:
Hunter Burchfield – Theta Lambda
Advisors:
Erika Pope – Theta Theta, National VPSP
R.J. Gammon – Beta Xi, Southeast District VPSP
Committee Members:
Emma Fell, Epsilon Xi
Kayla Jordan, Eta Xi
Mariah McClendon, Epsilon Lambda
Johnny Chadwick, Epsilon Theta (proxy for Theta Nu)
In Attendance:
Alpha Omega
Epsilon Theta
Eta Xi
Zeta Tau
Theta Zeta
Theta Rho
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2018-2019 VPSP TIMELINE
June 1st – Focus on Five completed for 2017-2018
Send Shells Jr. or Eighth Note announcement to chapters that completed all parts of Focus on Five
Mid-June (15th): Application/ Information for Eighth Note Committee
July 1st – Contact person from each chapter responsible for service
August 1st – Eighth Note Committee decided
August 28th – Introductory Eighth Note determined
Promote Service suggestions and ways to reach community
Mid-August (15th)- Announce Service in Music requirements
Service in Music month suggestions—at least 2 projects: 1 for band/school, 1 for community
Mid November (15th) – Service in Music month log submission due from chapters on Google Drive and send
out Concerto competition application information
February 1st – Concerto competition submissions due
Send Shells Jr. or Eighth Note announcement for chapters who submit
February – DLC service project
Consider Service round table at DLC
o Send Shells Jr. or Eighth Note announcement to chapter that has the highest DLC attendance
March 1st – Announce Concerto competition winner
Late March/early April- SED Convention!
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Ways and Means Committee ReportChair:
Sabrina Bousbar, Alpha Omega, The Florida State University
Advisors:
Taylor Posey, Iota Phi, Elizabeth City State University
Carolyn McCambridge, Alpha Xi, Bowling Green State University
Charges to Committee:
Review the 2017 SED Ways and Means Committee Report
Review the role of Secretary-Treasurer and discuss future requirements of the office
Discuss the means of fundraising by the 2017-2018 SED Council, and assess their performance and
possible ideas for improvement
Review the effectiveness of the district fundraising database, and its marketing to the District
Assess and discuss the use of funds allocated by the 2017-2018 District Council
Review the 2018-2019 budget
Discuss removal of scrapbook line in the budget and allowing those funds to serve in miscellaneous Implementation of Charges:
Review the 2017 SED Ways and Means Committee Report
o Read and Reviewed
Review the role of Secretary-Treasurer and discuss future requirements of the office
o Discussed the role of Secretary-Treasurer and the Rainy Day fundraiser.
o Considered combining both SHELLS and Eighth Note and combine the two documents together.
o Discussed the Secretary Treasurer creating a sheet for all of the contact information of chapter
presidents, treasurers, or fundraiser chairs.
o The Secretary Treasurer should be required to have at least one fundraiser event completed each
semester, sent to Jurisdiction.
o The Secretary Treasurer should also send out reminders of Rainy Day Fundraiser prior to the
convention, sent to Jurisdiction.
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Discuss the means of fundraising by the 2017-2018 SED Council, and assess their performance and
possible ideas for improvement
o All Fundraisers need to be publicized more to the District.
o Connect with the Chapter Treasurers to help share resources for an established way of fundraising
for their Chapter first and then for the Southeast District.
Review the effectiveness of the district fundraising database, and its marketing to the District
o The committee discussed changing the current platforms we use for fundraising, such as Facebook
and GroupMe.
o Discussed the consideration of other databases such as Slack, Asana, and Remind 101.
o Recommended ensuring that all active chapters are on the database making the effectiveness of
marketing to the district more attainable.
Assess and discuss the use of funds allocated by the 2017-2018 District Council
o Discussed the use of funds
Review the 2018-2019 budget
o Reviewed the budget offered by the Secretary and suggested edits to our budget. The allocations
were disbursed to other lines that the Committee deemed best.
Discuss removal of scrapbook line in the budget and allowing those funds to serve in miscellaneous
o We reviewed the removal and decided to strike the line for scrapbooks to miscellaneous for the
proposed 2018-2019 budget. Charges to the 2019 Committee on Ways and Means:
Review the 2018 SED Ways and Means Committee Report
Review the role of Secretary-Treasurer and discuss future requirements of the office
Determine the success of the district wide fundraiser and determine whether Jurisdiction should
implement this into the Southeast District Constitution
Discuss the means of fundraising by the 2018-2019 SED Council, and assess their performance and
possible ideas for improvement
Discuss the effectiveness of the Secretary-Treasurer and VPSP soliciting donations for the Special
Projects Fund
Discuss the effectiveness of the district fundraising database, and its marketing to the district
Discuss proposed changes to the Rainy Day Fund presented by 2018-2019 Secretary-Treasurer
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Assess and discuss the use of funds allocated by the 2018-2019 District Council
Review the proposed 2019-2020 budget Charges to the 2018-2019 Secretary-Treasurer:
Charge 2018-2019 SED Secretary-Treasurer with continuing district-wide fundraisers
Charge 2018-2019 SED Secretary-Treasurer with continuing district fundraising database
Charge 2018-2019 SED Secretary-Treasurer to improve publicity and communication of district
fundraisers and events to chapters of the district
Charge 2018-2019 SED Secretary-Treasurer to use a google form to create the database of contacts and
encouraging the use of Slack, Facebook, Remind101, or whatever application the secretary treasurer
deems fit.
Charge 2018-2019 SED Secretary-Treasurer to have the budget be viewed on the google excel to the
district, have it on the website or accessible place
Charge 2018-2019 SED Secretary-Treasurer to have at least one fundraiser and information for the
Rainy Day Fundraiser announced by the opening of the 2019 SED Convention Registration, the officer
shall send out reminders prior to the 2019 SED Convention. Charges to the 2018-2019 District Council:
Charge 2018-2019 District Council to look into Slack to help communication throughout the SED
Charge 2018-2019 District Council to help Chapters have set fundraisers to help benefit their Chapter
and the future of SED.
Charge 2018-2019 District Council to improve communication between the council and chapters of the
district on fundraiser events. Respectfully Submitted,
Chair:
Sabrina Bousbar – Alpha Omega, The Florida State University Advisors:
Taylor Posey – Iota Phi, Elizabeth City State University
Carolyn McCambridge – Alpha Xi, Bowling Green State University
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Committee Members:
Epsilon Theta
Eta Omicron = Eta Lambda
Zeta Tau = Theta Rho
Theta Upsilon
Iota Mu = Eta Phi In Attendance
N/A
2018-2019 Approved Budget
2018-2019
Acct # Account Name Budgeted
Revenues
0 Balance Forward $3,000.00
0 Spring Allocation $350.00
0 Fall Allocation $1,700.00
0 Account Interest/Service $10.00
0 District Income/Fundraising $1,500.00
0 Special Projects Fund Donation $100.00
0 Miscellaneous $50.00
Total $6,710.00
Expenses
110 President $500.00
220 VPM $400.00
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330 VPSP $400.00
440 Sec/Treas $400.00
111 Parliamentarian $125.00
331 Historian $125.00
333 Special Projects Fund $250.00
334 Eighth Note Fund $25.00
441 Copies and Postage $50.00
442 Fundraisers $750.00
443 Convention Awards $550.00
550 District Convention (Council) $750.00
551 Winter Council $750.00
552 Summer Council $750.00
553 National Convention $85.00
660 Miscellaneous $800.00
Total $6,710.00
Rainy Day Fund
444 Initial Balance $1,000.00
444 Donations $500.00
444 Expenses $1,500.00
Total $0.00
Balance Carried Forward $0.00
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OFFICER REPORTS
President: Do’Nyal WebbSisters of the Southeast District,
I never imagined myself as district president when I became a sister. Now here we are, almost 3 years
since my initiation and what an honor is has been to serve as your president. I have learned so much about this
sisterhood and myself through this position and it has been one heck of a year.
We left the 2017 Southeast District Convention at USF and slept off the convention hangover. I actually
made it late to our first council call as I snoozed in the tub. Regardless, we hit the ground running. Our first
hurdle was the Chapter Summary Report. We did amazing with this! We had around 92% of chapters submit on
time. After we got through chapter summary reports, we appointed our district parliamentarian and historian. In
the coming months, we would have Kelsey Reilly join us as counselor and make us whole. From there, we
started to prepare for National Convention in Orlando, FL.
Katelyn, RJ, Taylor, and I arrived at National DLC before National Convention. We had such an amazing
opportunity at NLC to work with the national council and meet the other district leaders. We defined our goals
and began preparing for SED! (This is where I started cooking up the ideas for pep band as we did it at
NatCon.) Once convention began, we got to enjoy amazing workshops, National Intercollegiate Band, and I got
to experience the tradition of spiking the pineapple with Lauren and Kelsey!
With a full charge on TBS and new National Council, we went in to the school year ready to tackle Chapter
Personnel Report deadlines. Hurricane Irma would try and stop us, but the SED held strong. We pushed for
Operation 100% on paper work and fell short with 83% on time completion for the CPR. However, the semester
continued, and we prepared and planned for SED, DLC, and the Focus on Five campaign. We launched our
remind 101 and introduced Vivian El-Salway and Destiny Clark as our social media team! Frank, the KKPsi
president, and I worked closely with our councils as we prepared our convention plan before December 1st.
The council came together again in January at Winter Council here in Charleston. We created new
awards based on our TBS mission and presented at banquet, Taylor created the penny wars, pineapple pins,
profit share, and got SJ ready for his debut; RJ also drafted up ideas for the donation drive and drumline
performance all while working to prepare 8th note and Katelyn got her CMEP Committee underway to release
the new handbook. We then had meetings where we made game plans to finish out our terms strong! Next stop
for many of us was DLC and MER. Katelyn, Brianna (KKPsi VPM), and epsilon theta did a fantastic job! I
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hope you all enjoyed DLC and the addition of MER. From conducting in the fountain to seeing all the
leadership and inspiration, I have never been so excited leaving a DLC.
We pressed ahead to convention. We added Savannah Bennett to the social media team. I spoke with
Erika and Adrienne about combining the auxiliary clinic for an awesome performance with pep band. We
utilized more technology in workshops this convention and continued to communicate our efforts toward having
resources. I also worked on completing my pathway to excellence, a resource for chapters to use as a checklist. I
finished these last few months of planning until now. It has been a crazy and beautiful experience that I
wouldn’t trade for anything else. The support of the national leadership, counselors, council, host chapters, and
all of you have made this convention possible and I look forward to continuing to see the Southeast District
grow.
I have a few thank you’s for making this year great one:
A. To the council (aka Kevin) - I am so proud of all the work we have accomplished together. You all are greater than
any cookie I could breathe in and I’m so happy to call you all my friends.
B. To the Social Media Team - My Media gurus. Thank you for every graphic, post, design, update, and
anything ever. Destiny, Savannah, and Viv, you guys are a major part of my success and I wouldn’t be able
to accomplish many of my goals if it wasn’t for you all.
C. Meagan and Michelle - Thank you for your service to the council. I enjoyed our time on council together
and I look forward to where life takes you both.
D. Taylor - You have more sass than me, and I love it. Thank you for serving the district and being a voice for
your chapter. I’m so proud of you.
E. RJ – Thank you for being amazing. You’re too perfect of a beanie and I just want to be you when I grow up.
For real, you’re gonna take the district and Beta Xi places.
F. Katelyn – We have way too many insiders to count, but I’m glad to call you my pub sub queen and best
friend. From endless bubbles brunch to stressed phone calls, I am lucky to have you. Your service to the
southeast has been amazing and I am so proud of you.
G. Lee – You’ve kept me on toes. You have seen me start as a MOTS crazed MC to now District President. I
have grown in so many ways as leader because of you and I am so grateful for you.
H. Kelsey – I never knew what to expect when I met you last year. After a year, I can say you have been a
guide, leader, friend, and inspiration. Thank you for everything and I can’t wait to see what you doula.
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I. To Epsilon Alpha - Thank you guys for rocking it this year as host chapter! Frank, I, and the entire SED
couldn’t have done this without you all.
J. To Alpha Omega - Thank you for being my home away from home. My journey in the bond would be
nothing if it weren’t for the love you all surrounded me with when I met AO in 2015. You taught me to hold
my head high, to serve and sing with passion, and so much more. I’m eternally grateful.
K. To Iota Psi, Zeta Psi, Iota Chi, Beta Xi and Epsilon Xi - thank you for letting me visit your chapters. To all
of you that have become my friends, I can’t express how much I cherish all of you. Thank you for letting me
be your queen, mom, dad, friend, streak, president, and more importantly, your sister. And amber, you will
always be one of my best friends
L. To Theta Lambda – Thank you again for letting me call Theta Lambda home. For accepting me, as me; and
believing in me. Audra- thank you for being the big sister I never had growing up, Hunter- my queen, for
being my greatest friend ever, and Tyra- for being my loving little that I was able to pass a crown too, and
Lauren- for being the greatest of great grand bigs and supporting me.
Finally, to the SED, thank you for allowing me to be your president. You have challenged me to grow and push
the district to as well. Thank you for giving me the chance to be on this path and I look forward to seeing
growth and the strength, excellence, and diversity that is SED.
Respectfully Submitted,
Do’Nyal Webb
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Vice President of Membership: Katelyn WysongSisters of the Southeast District,
What a journey it has been! Tau Beta Sigma has been such an immense part of my life for the past 4 years and I couldn’t imagine ever being without it. I would like to say thank you to the Southeast district for giving me the opportunity to serve you as VPM. I am honored to have been able to represent us in so many ways during my term! Here is a few of the memories & accomplishments we have made as a district this year:
District Leadership Conference was hosted at Georgia Tech in February and was such a rewarding experience. We had record breaking attendance & added a lot of new elements that were a great success. To name a few:
Offered twice as many workshops than in the past giving attendees more choice in their experience Implemented virtual programs to save paper and embrace the host chapters’ tech background Live-streamed & archived as many workshops as possible so that chapters who couldn’t make it could
also learn & grow with usShout-out to Avery and Alyssa, our host chapter representatives for reeling in our ridiculous ideas, letting us spontaneously visit you and putting up with our messages at all hours of the day. I’m so lucky to have gotten to know you! To Nathan & Jason, thank you for dealing with all of my confusion with technology & helping our ideas come to life. And lastly, thank you to Epsilon Theta for all of your hard work throughout this conference. You were phenomenal hosts & I am glad to call you my sisters and my friends.
We also hosted a Membership Education Retreat for the first time in the SED! Combined with DLC this year, it gave us a chance to discuss membership in detail with more sisters at one time than ever before. I can’t wait for the day MER is an event of its own!
The CMEP Committee accomplished all it set out to do and helped us make strides towards improving Continuing Membership Education for our district. If you haven’t seen it already, check out our CMEP Handbook on the SED website! To my committee, Thomas, Jonas, Johnnae, and Emma thank you for helping me accomplish one of my biggest goals of office. You are all amazing sisters with such a passion for TBS & I am so excited to watch you grow in this district & in your chapters.
And lastly, a few more thank you’s:
Zeta Psi, you are my home. Joining this chapter was the best decision I made in my college career and I can never express how much you mean to me. Thank you for your constant faith in my abilities and for always encouraging me to reach for the stars.
To Barbara Kelly Hursey, BK, our chapter sponsor: What an honor it is to know you & call you my sister. You are a constant reminder of all I hope to be in TBS. Thank you for all of your love, support & guidance over the years.
Kelsey & Lee, your dedication to this district is unparalleled. I am so happy to have worked with you this year & know that you will always care so much for each and every one of us. If you ever need a pick me up, an impromptu Kelsey & Lee Appreciation Day is just a phone call away!
To the 2017 – 2018 council, where do I even begin! You mean so much to me. I have never met a more passionate group of people and am honored to have shared this journey, lazy river sessions, late night crafting, coffee runs and all of our other adventures with you.
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Meagan & Michelle, thank you for your unwavering love & support. I’m happy to share my chicken nuggets with you any day! 50 & counting…
Taylor, being your friend is such a pleasure. Thank you for always being the down-to-earth perspective that this council often needed. I hope that whenever you crave a Pub Sub you think of us! I love our little STOM, Dolphin, Jungle Exclusive, Manatee family!
RJ, your dedication to service & TBS is such an inspiration. You have so much love for this organization and I can’t wait to see you accomplish amazing things in the future. Thank you for all the memes & endless laughs!
Do’Nyal, I have so much to thank you for, but I will save you from the tears…for now. I knew we would be great friends as soon as we were elected. We walked off stage and you asked me not 10 minutes later if it was too early to start the new council group chat. I never could have imagined the amazing friendship that blossomed from that day. I can never thank you enough for your support during all of my challenges this year. You truly embody all that TBS should be.
Here’s to forever friendships with all of you.
And lastly, to the Southeast District: As the next year begins, always remember that you have a home wherever you go. Your sisters will always be there to lift you up and be the best support system you could ever need. I hope that you find as much love and friendship through TBS as I have over the years. As you grow in Tau Beta Sigma, I encourage you to share all you learn with your sisters & brothers. Be the mentor you always admired for your candidates and the leader you always wanted to be for your chapter. The future of Tau Beta Sigma is in your hands.
Thank you for all the memories Southeast District.
MOTS of love,
Katelyn Wysong, Zeta Psi Life MemberSoutheast District Vice President of Membership 2017 – 2018
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Vice President of Special Projects: RJ GammonTo the sisters of the Southeast District,
First of all, I want to say I am so proud of all the work that we have done as a district. When it comes to Focus
on Five and National Programs, we have made improvements in every aspect. From nearly 100% in the Black
Stripe to some great projects in Coda’s inaugural year, we as the SED has put us on a positive trajectory when it
comes to programs. I worked to make sure you all were as informed as possible about our different programs,
but it was you all who did the work. By attending this convention, we even have a couple chapters complete
Focus on Five for this year. Also, I would be remiss if I didn’t give a shout-out to the Theta Zeta Chapter for
being the first chapter in the nation to accomplishing every aspect of Focus on Five that was possible at the
time. Don’t worry though, the final deadlines for Focus on Five aren’t until June 1st, so you still have time to
complete as much as you can!
Our successes and achievements don’t just apply to national programs though, we also had more participants
and submissions in all three of our District Programs: The Eighth Note, the Concerto Competition, and Service
in Music Month. This year, I worked to make sure we were setting our chapters up for success by making our
projects more feasible. As a result, nearly half of our district has achieved the District Lyre Piece. The best part
about our district programs is it gives you all the opportunity to showcase the work you all do. I was blown
away by all the different projects you performed for Service in Music Month, and I hope you all enjoyed the
choice of projects. You’ll also see the winner of the Concert Competition tonight at banquet, and this year’s
Eighth Note features a variety of content from around the district. Check it out on the website! We’ve also
instituted a new set of awards to further showcase all the great work we are doing as a district.
Speaking of The Eighth Note Committee, man, you guys are a time. I’ll be the first to admit, I am probably not
the best person to be put in charge of a publication. I’m an engineer, not a writer or journalist. Thankfully
though, you all worked tirelessly to get submissions and put a great publication together. Our late-night
meetings were always a lot of fun, and So a big thank you to Hunter, Ryn, and Karina on the sister side, and
Kira, Blake, and Libby on the brother side.
Some other quick thank yous: thank you to Erika for being great to work with. Thank you to the district council,
whenever we’re together, it’s always a crazy time. Special thanks to Katelyn and Michelle for being my road
trip partners, we’ll always have Stuckey’s. Also thanks to Do’Nyal for thinking Sujaya was secret code and not
a person, and not drowning in the bath tub. Thank you to the Beta Xi Chapter for being your support and
constant hard work, and thank you to you, the Southeast District for working so hard.
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As I close out this officer report, I want to encourage you all to find new ways to serve your bands, universities,
and communities. By engaging and working with the public, you’re promoting the image of the band,
cultivating more people who will serve and support the band in addition to the next generation of musicians. We
perform our service to help make sure our music and traditions continue to live on, even after we’re gone, and
our bands wouldn’t be what they are without us. For next year, I encourage you all to aim to accomplish at least
one more aspect of Focus on Five than this past year because it is this shared service and sisterhood across the
nation that binds us all together. As individual chapters we’re great, but together as a district, we are even
greater.
Sincerely,
RJ Gammon
District Vice President of Special Projects
2017 – 2018
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Secretary-Treasurer: Taylor PoseyBrothers and Sisters of the Southeast District,
I would like to say how much of an honor it has been this past year to serve as your 2017-2018 District
Secretary-Treasurer. I would also like to thank the Southeast District and my chapter, Iota Phi for believing in
me to fulfill this position as THE first ever Secretary-Treasurer for the SED. Being from a small chapter in a
such a large sorority, it can tend to feel like I don’t have a place or like a difference can’t be made. Life has a
tendency to knock you down when you feel yourself climbing high up the ladder
This past year has definitely been a learning experience to say the least. From losing my source of
transportation at National Convention to finding out I’m not graduating in May to having my chapter on
probation to starting my own business and to finally making it here in this very spot to give you my Officer
Report. I give all the glory to God for the strength He gave me.
It seems like just yesterday, I was riding on a train from Miami to Orlando so excited to see what my
first National Convention had in store. Little did I know, my whole world would turn upside down. National
Convention opened my eyes to so much more in ITB as a whole. I went after being in office for four months
and not knowing a single thing but how to fill out a requisition. I ended up meeting amazing people from all
over the country in leadership positions and connecting with the National Council on a personal level. The
workshops were enriching and the committees I served on were key in helping me in the position I am in now
and after graduation.
Coming from a small chapter that suffered from theft and low membership, I had preplanned ideas as to
how I could help the sorority as a whole….but that didn’t quite happen as easy. Throughout this year, I have
been keeping SHELLS updated and finding new fundraisers to implement the growth of the district. Within this
last semester, I have added the SED Penny Wars which kicked off at DLC, pineapple pin sales, t-shirt sales, and
our new SHELLS Junior. From DLC, the Penny Wars raised $62.30, pineapple pins raised $188, and t-shirts
$35. Also in bringing in SHELLS Junior, I am hoping to promote chapter interaction amongst the states and
build a stronger bond of sisterhood.
As previously stated it has been a pleasure to serve you all this year but like most great things this must
come to an end. I’ll be ending after a few shout outs:
RJ, the juice master himself. I can’t wait until five years from now when you’re on the news announcing
your cure for world hunger.
Katelyn, beautiful, beautiful soul. Please never change who you are. You are such a blessing to be
around.
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Do’Nyal, the queen herself, queenie if you will. Thank you for always being there for me whether I
needed a “get yourself together” talk or just a session to vent. Thank you for also being a great role model as
president of the district.
Lee, when you write your book don’t forget that chapter two is mine to write!
Kelsey, thank you for being that voice of reason and shoulder to cry on. Thank you for taking me in.
Lastly, to the home team Iota Phi, I pray that you all always keep your heads up, work hard, never take
no for an answer and always stay true to being Pettttttttyyyyyyyy Iota Phi ike!
Thank you,
Taylor Posey
2017-2018 Southeast District Secretary-Treasurer
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Parliamentarian: Meagan ClarkSisters of the Southeast District,
I cannot believe my time serving as your district parliamentarian has come to a close. This year on
council has brought me so much joy that I can only credit to my fellow council members, and our amazing
district. Kicking off my term this summer at NatCon was an opportunity I’ll never forget. Getting to meet so
many of you, as well as sisters from all over, and to elect new national officers was an incredible way to hit the
ground running. This year I focused my energy on trying to formulate a virtual workshop series on Robert’s
rules, planning my workshop for DLC, and of course preparing for SED.
This DLC was actually my first one. I was absolutely in awe at the talent, and raw leadership we have in
the southeast district within Tau Beta Sigma, as well as Kappa Kappa Psi. Katelyn and Brianna did an
absolutely incredible job organizing this conference, and that they set a precedent for how productive DLC can
be. I was able to present a workshop focusing on tactics to make the district and national constitutions a more
available resource in your home chapters. I was so blown away by the enthusiasm and energy that was
expressed in this workshop from the sisters and brothers of the SED, and I’m grateful for the chance to have
worked with all who attended.
This year at SED my committee and I worked closely with the jurisdiction committee of Kappa Kappa
Psi to amend items in our constitution to more clearly define DLC. These groups also worked with the joint
actions committee to amend items regarding SED convention site selection and host chapters. Ultimately the
greatest accomplishment in all of this is that our language now coincides with Kappa Kappa Psi’s regarding
joint affairs.
Reflecting on this year has made me feel so many things, but mostly an overwhelming feeling of
gratitude for the opportunities and people this position brought into my life. So with that being said I have a few
thank you’s:
To Kelsey: Although you low-key intimidated me first meeting you, I must say that I’m so thankful to
have been under your counsel this year. You have such a calming energy, and always are more than willing to
help. I appreciate you and all of your advice this year so much.
To Lee: I’m very honored to call you my sister, but even more so my sister in Alpha omega. I have
looked up to you from the moment I met you, and I genuinely mean that. Thank you for all of your knowledge,
for all the laughs, and all the lessons. It’s been an honor to work with you at this capacity.
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To Michelle: I am so glad to have met you. You have such a kind and giving heart that I have watched
share with so many of your sisters. Thank you for all the smiles, hugs, for sharing a bed, and your heart with me
this year. I’m so glad to have had you on this journey with me.
To Taylor: You impress me so much. Not only are you intelligent, and driven, but you are so kind and a
joy to be around. You absolutely rocked your position this year and I’m so glad to have gotten to know you. I
hope our relationship in TBS continues to grow more and more with time.
To Rj: My favorite gator. I think you’re so cool. You embody so many qualities that I wish I had. You
have so much energy for TBS that it carries to those around you. Your ideas and passion in your term as VPSP
have inspired so many, and I’m truly delighted to watch round 2. I am so thankful to say that I will definitely be
seeing you around.
To Katelyn: An angel from above. Thank you for always accepting me for who I am. I felt an instant
friendship with you that I do not take for granted. I admire your drive, and your spirit so much. You did an
incredible job this year as VPM. I also need you to know I think about your workshop from DLC often. You
rocked it. You rocked it all. I know that we will have more adventures beyond council and I honestly can’t wait.
To Do’Nyal: I remember meeting you at my first SED in Athens and you immediately made an
impression on me. Who knew where we would end up. You have given me so much comfort in my time as a
sister. I have cried with you, confided in you, and have grown to love you so much. Your friendship is one that I
hope to never lose. I hope you never forget how incredible you are. You take on so much for everyone all the
time. You selflessly serve your sisters and embody all that the SED stands for. A true wonder woman. I am so
eager to watch your second term. No one deserves it more than you.
To Stephen Burt: My honorary little sister, my friend. You inspired me way back when to serve my
district at a higher level. Your true passion for TBS is absolutely unparalleled. You have inspired me and lit my
fire for tau beta sigma and the southeast district countless times. I cannot thank you enough.
To Sarah Davis and Allison: mom and grandma, thank you for paving the way before me and setting a
standard for me to follow. I truly would not be anywhere that I am without you. I’m so excited to be in the DHB
club WITH YOU.
To Anna and Stephanie: thank you my sweet little sisters for believing in me in the hours I couldn’t
believe for myself. You I get me though, you make me better, and I owe so much to you both.
To alpha omega: I will forever be grateful to call you my home chapter. You are a group of men and
women that push me to be better each and every day. Thank you for all of your support and love. Thank you for
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your presence in the SED. It’s an honor to be your sister and I love you so much. For here I know I’ve found my
home.
And finally, to the southeast district: I couldn’t imagine a greater group of sisters, or luckier band
programs than yours. The passion in this district is unreal and I charge you to continue the traditions of strength,
excellence, and diversity in our district. I know you will. When I reflect on my time as parliamentarian YOU are
what everything worthwhile. From answering your questions, to forming so many new relationships with you, it
has truly been a blessing. While I am sad my term is ending I am so grateful to be sister of the southeast. It is an
honor to be selected to serve you.
Respectfully submitted,
Meagan Clark
Southeast District Parliamentarian
2017-2018
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Historian: Michelle AdamsTo My Sisters of the Southeast District,
Firstly, I would like to thank the 2017-2018 elected council for appointing me to this position. I can’t
believe the year is already over. At the beginning of the summer, I was eager and excited to serve the district
and immediately started posting Founders’ Day messages in the SED Facebook group. Towards the end of
summer, my chapter, Zeta Psi, had the privilege of hosting National Convention in Orlando, and that was truly
an experience I will never forget. Electing new national officers, having dance parties in between with Shells,
and attending incredible workshops with my sisters from all over the nation will be a week I will never forget.
This year, much of my work on the Facebook group was taken over by an incredible new group of people: our
social media managers, Destiny and Viv who have worked with the chapter birthdays, as well as bringing a
spotlight to chapters throughout our district.
In January, driving up to Charleston for the first time with RJ and Katelyn as my road trip buddies was
such a fun time, singing along to 80’s songs on the radio, and talking about the rest of the goals we had for the
year. I remember being anxious looking around the convention site, quickly realizing that SEDC was just
around the corner. Regardless, we all made the best of our time and got our business taken care of and prepared
for the convention season ahead. The month after, not only was I able to attend DLC for the first time, but I
gave a workshop about the best ways to preserve your chapter’s history, whether it be in the means of a physical
scrapbook, or a digital one. I was able to attend Katelyn’s hour-long workshop and will continuously be amazed
by how articulate and incredible she is. DLC and MER were planned with much love and respect to our district
and can’t begin to talk about how great Brianna and Katelyn did to bring it all together. Now about two months
later, I’m back in a car with RJ and Katelyn, heading back to Charleston, excited and also anxious that our time
serving the district is almost at an end. It has been an incredible journey, and I am so proud of the History and
Sisterhood committee for everything we’ve accomplished. We will now have a Historian team, making it more
efficient to serve the district. Upon writing this Officer Report, I regret not being able to dedicate more time to
the position but am honored and filled with emotion to have been given the opportunity to serve as your 2017-
2018 District Historian.
On that note, I’ll try to make these thank-you’s short and sweet. First, I’d like to thank Taylor for always
radiating positivity, and pushing me to not dwell on the negatives. To RJ, I can’t believe I watched you get
initiated at Beta Xi, and watched you be elected to a second term as District VPSP. Your leadership skills are
immense, and I honestly don’t know how you have the time. You are such an amazing friend, and always know
how to make me laugh. I’ll treasure our Stuckey’s pit stops, and the M & M’s that are still on the floor of my
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car. To Do’Nyal, Austin and my third wheel. Your presence will immediately fill a room with joy, and your
dedication to the SED is unmatched. I will always appreciate you literally being a shoulder to cry on, and for
giving me some of the best advice. To Katelyn, I can’t believe we were able to be on this journey together. You
watched me cross, have been an incredible inspiration to me throughout my time as an active sister. You have
helped me learn to doubt myself less, and understand that life is not always easy, but worth it. Your work as
SED VPM this year was incredible, and I am so proud of everything you’ve accomplished. I’ll always cherish
the memories we’ve made together, from our bio to wetting your beauty blender out of the car window. To
Meagan, I’m just going to say: we did that. I’m so glad we were able to work together this year and create such
an incredible friendship. You are one of the most caring people I have ever met, and you are so selfless. Thank
you for always being there for me when I didn’t have the motivation or the energy to keep going. You always
know what to say, and I wish we had more time together. It’s incredible how similar we are, and even though
our time on council has ended, we’ll still have this friendship.
I would like to finish this report with thanking the District for allowing me to have this opportunity. This
year has been such an incredible honor and humbling experience, and I am so thankful to have been a part of
such an extraordinary council. I am grateful to have made so many new friends within the Southeast District,
and I can’t wait to see what amazing things come from the SED.
Respectfully submitted,
Michelle Adams
Southeast District Historian 2017-2018
ΔHB 2018-Present
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Counselor: Lee CommanderDear Members of the Southeast District:
Yet another year has gone by and I continue to become more and more impressed by you. This year, our
district has continued to showcase their talents and their vision for forward-momentum.
At the end of last year I challenged you to work towards completing more National Programs, I
challenged you to complete paperwork and strive to be the top chapter in the state. As I reflect back on the year,
I can clearly see that many of you have chosen to accept this challenge.
I have been able to watch chapters work towards better attendance, look around this room – there are
more people here on time than we have seen in quite some time. Every time I open my computer I see more
and more people working on their Focus on Five initiatives. I see people looking outside of the box to find to
new ways to showcase their talents and showoff the incredible things happening in their chapter. In short – I see
growth.
I am confident that a large amount of this growth is due to the arrival of our newest counselor – Kelsey.
Kelsey has truly been an asset to our district. Many of you have had a chapter visit from her and a large amount
have been able to work with her as she helps work through chapter issues or other personal chapter issues.
Either way, on this year of growth I think it is easy to say that Kelsey is definitely a keeper!
As I wrap up my fourth year as a counselor I am so inspired by what this district is doing, I am excited
to see the future and cannot wait to see what happens at the end of year six!
To the outgoing council: You should know that I notice the work you do. I have seen the hours you have
put in. I know that feeling of exhaustion and frustration when you just don’t know what to do. I also know, you
should be proud. You have led this district to some of the most successful years we have seen in a long time.
You all are tremendous leaders and will go on to be incredibly talented in whatever direction you choose to take
with life.
Thank you Southeast District for showing just what you are capable of. Thank you for being the most
welcoming, deserving, talented district I have ever known!
Respectfully submitted,
Lee Commander
Southeast District Counselor
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Counselor: Kelsey ReillySisters of the Southeast District,
As you may or may not know, I stepped into this role shortly after your 2017 Convention in Tampa. It was a decision I didn't take lightly, as I never considered I'd be ready to take on such responsibility, so when the opportunity presented itself, I thought long and hard about the things I could offer to the District. Since moving to the SED in 2012, I became a colony advisor, which was a huge learning opportunity for me. I learned a lot about what I didn't know about the District and failed forward.
I want to resonate on the phrase for a second. What exactly do I mean by failing forward? Our National President, Jonathan Markowski, told me as I lamented my "failure" at my first time trying auxiliary clinic at NED this year, that no one saw me failing, they saw me learning. That struck a chord with me because it's true. I wasn't failing. No one fails. They learn. Since stepping into the role of Chapter Visitation Assistant in 2015, I had the pleasure of visiting 8 Chapters in this District. I got to see people learning. I got to see my fellow Sisters learn how to navigate their place in their Chapters, this District, and ultimately on a National level. I had several discussions ranging from how to get you to be a Chapter Leadership Finalist, to how do you make changes to your constitution, to how to you tell someone nicely you don't agree with their ideas. All of these things gave me insight to your District, and how together, we can fail forward. And that's what I took with me into my role as a Counselor. While it's clear more Chapters than ever have found their place in National Program Participation, it's been an absolute honor and pleasure to get to see all of you moving, improving, a grooving with the District to be recognized as the true pillars of Strength, Excellence, and Diversity that you are.
To the council. Thank you for being my first. I didn't know exactly what to expect but boy did you make my job easy.
Meghan and Michelle, we've learned a lot from you about how your positions truly impact our District, and how we want to elevate them in the future. I know it hasn't always been easy to navigate your roles, but thank you for sticking with us and being valuable members of our team.
Taylor. Gurl you are one classy person. Your poise and finesse through life has been admirable. Your willingness to adapt to difficult situations made your presence an honor, and I look forward to our continued working relationship in the near future.
RJ. My fuddy duddy buddy. Nothing has made me happier than looking at the history of the District and seeing what you've done to improve its participation to be recognized on a national level. You've done everything your job required at 300% and while its made it hard to keep up with your vision sometimes, I know we'll always be able to support whatever you have to bring to the table because it'll be just that awesome. Here's to #4twothousandgr8teen, and many more years of success in this District thanks to your efforts.
Katelyn. Your Baton award speaks for itself. I can't imagine functioning right now if I had to keep up with the things you've kept up with and more. You made my first year easier than I ever could've imagined, and I mean this when I say I never imagined not having a job to do until you planned DLC with seriously almost nothing more than an update that it was done. You exceeded my expectations for any student leader and for that I'm truly grateful.
Do'Nyal. Let's go back to that concept of failing forward. When I think about it, I picture your ability to learn and grow through what adversity life throws at you. You lean into your opportunities to grow, and never let them define who you are or where you've been. I'm so proud of everything you've accomplished I look forward to supporting you in your pathway to excellence...nee knaw...nee knaw...
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Lee. I'm sure you get this a lot, but when I first met you, I didn't think I would like you. But now that I've been given the chance to work with you, I see how that was more my own insecurities with recognizing your confidence and ability to take a stand for what you know to be true. You truly know this District. You've been there through thick and thin, when I desperately needed guidance, and I don't know what I would've done without your help navigating me through situations I was unfamiliar with. I am so grateful that you make me feel like my opinion matters, and so glad we get to continue working together to support the SED in all its glory.
And finally, to the District...don't stop impressing me now. I may not be doing as many Chapter visits, or have met you in person, yet, but you've let me set my expectations high in my first year as Counselor. I can only imagine what my expectations can be by the end of my term in six years and have nothing but the utmost confidence that you'll meet them. Thank you for accepting me and all my Western District quirkiness...if you don't know what I mean by that I'm sure you'll learn. Help me to help you become everything you want to be and more, and please don't let me ever find out that you were too afraid to ask for help. Remember, we're failing forward together. And together, we can succeed.
Respectfully submitted in the bond,Kelsey ReillyTBS Omega at The University of ArizonaSoutheast District Counselor 2017-2018
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The Constitution of the Southeast District
of
Tau Beta Sigma
As adopted by the Chapters assembled at the 2018 Southeast District Convention in Charleston, South Carolina
on April 15, 2018.
The mission of the Southeast District of Tau Beta Sigma is to cultivate an aesthetic Musical environment,
maintain Leadership through the support and encouragement of our Sisters, enhance our collegiate bands and
the community around us through Service, and develop a Sisterhood fueled by mutual respect and love for our
organization in a positive environment which promotes strength, excellence, and diversity.
Article I
1. This Constitution is duly adopted by the various Chapters of the Southeast District of Tau Beta Sigma. It
establishes and prescribes the authorized functions and operations of the Southeast District in accordance with the
National Constitution of Tau Beta Sigma. The District Operations Manual will be a secondary document which
shall provide chapters with information on the operations of the District.
2. The Southeast District of Tau Beta Sigma shall be composed of all of the Chapters of the Sorority in active
standing with National Headquarters from the States of Alabama, Florida, Georgia, Mississippi, North Carolina,
South Carolina, and Tennessee.
3. For the purposes of administration, the Southeast District of Tau Beta Sigma shall be a District as defined by
Article V of the National Constitution. Therefore, this District shall operate pursuant to, and in accordance with,
the provisions of that article.
4. Amendments to this Constitution and/or the District Operations Manual must be referred to the Committee on
Jurisdiction at the same District Convention during which their vote takes place.
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Article II: Officers
1. The elected officers shall consist of President, Vice President of Membership, Vice President of Special Projects,
and Secretary-Treasurer. The appointed officers shall consist of Historian and Parliamentarian.
2. The District Executive Council shall consist of the four elected officers, the two appointed officers, and the
District Counselor(s). The appointed officers shall be non-voting members of the Executive Council.
3. Officer Guidelines
a. The elected officers shall be elected by the assembled Delegates at District Convention. Their term of
office shall last from one District Convention to the next.
b. Officers shall serve without pay. They shall report and submit to the guidance of the District
Counselor(s).
c. Each elected officer position shall have one vote in all meetings, except for the President, who shall only
vote in the case of a tie or if the vote is by secret ballot.
d. Officers shall have the right to organize ad-hoc committees to assist in the execution of their offices.
e. Following District Convention, the Executive Council shall appoint a Webmaster to maintain the
District’s website(s) and update it at least monthly. The Webmaster shall regularly correspond with the
Vice President of Special Projects in order to execute his or her duty.
f. Should the office of President be vacated, the Vice President of Membership shall assume the office of
President, and he or she shall then have the powers and responsibilities associated therewith until the end
of the subsequent District Convention.
g. Should any other office be vacated, the Executive Council shall, at its option, appoint a replacement
pursuant to the eligibility requirements of Section 3.
h. Any officer who permanently relocates outside of the District during his or her term of office shall
automatically resign and vacate the office.
i. Any officer elected in their final semester of college may serve out their term in office providing that a
complete Life Membership application, including all fees, is filed with National Headquarters prior to the
student’s graduation.
j. Upon missing two scheduled meetings, without providing the President and the Counselor(s) at least
twenty-four hours’ notice, the Executive Council shall discuss that officer’s dismissal.
k. Should an officer’s Chapter be placed on suspension, the Executive Council shall discuss that officer’s
standing. The Counselor(s) shall then recommend an action regarding that officer to the National Council.
l. An officer may be dismissed from his or her office by a unanimous vote of the Executive Council,
excluding the officer in question, when in the opinion of the Council, he or she fails to fulfill the duties of
the office or is no longer in good standing with the Sorority. The Executive Council shall notify the
National President and National Headquarters of the dismissal within ten days. When an officer is
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dismissed from office, his or her Chapter must discuss his or her standing within the Chapter and notify
the Executive Council of their decision within ten days of making the decision.
4. The President shall:
a. Preside at all meetings, including Conventions, Conferences, and meetings of the Executive Council.
b. Have jurisdiction over the planning and execution of the Southeast District Convention.
c. Appoint the various committees, committee chairs, and song leaders for District Convention as well as ,
the Parliamentarian, and the Historian.
d. Be a non-voting, ex officio member of all committees.
e. Organize various awards to be conferred at District Convention.
f. Send out District Convention information (proxy forms, schedules, etc.) and Chapter Progress Reports to
the chapters no later than one month prior to the set date of Convention.
g. Send reminders to each chapter at least one month prior to any National paperwork deadline.
5. The Vice President of Membership shall:
a. Preside at meetings in the absence of the President.
b. Have jurisdiction over the planning and execution of the District Leadership Conference.
c. Contact Colonies and struggling Chapters (any Chapter with seven members or less) at least once a month
within his/her term of office to ensure the stability and well-being of the Chapters.
d. Encourage participation in National membership initiatives.
e. Execute the recommendations of the Committee on Membership in order to promote membership in the
District.
f. Advise Chapters and Colonies on the topics of membership, recruitment, retention, and continuing
membership education.
g. Collect reports on the statuses of Chapters and Colonies that officers have visited.
6. The Vice President of Special Projects shall:
a. Design and implement special projects as determined by the Executive Council.
b. Advise the Committee on Programs and Music Support and, the Eighth Note Committee. and the
Historian.
c. Encourage participation in National special projects.
d. Assist the President in organizing various awards to be conferred at District Convention.
7. The Secretary-Treasurer shall:
a. Take the minutes of meetings of the Executive Council and at District Convention.
i. Minutes of the meetings of the Executive Council shall be distributed to council members and the
National President no later than one week after a meeting.
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ii. Minutes of the District Convention will be published and distributed to all chapters within six
weeks of Convention.
b. Keep a database of current Chapters’ contact information.
c. Be responsible for the publication and distribution of SHELLS as per Article 6, Section 2.
d. Control the receipt and distribution of all monies of the District.
e. Advise the Committee on Ways and Means.
f. Execute all District fundraisers.
g. Encourage participation in National fundraising projects.
h. Propose a budget for the District, with assistance from the Committee on Ways and Means, to be
submitted to the delegation for adoption.
i. Assist the President in organizing various awards to be conferred at District Convention.
j. Purchase the materials necessary for the awards given out at District Convention.
k. Contact each Active chapter at least once per semester to discuss financial standing.
i. The method of contact shall be at the discretion of the SED Secretary-Treasurer.
l. Send out information about the Rainy Day Fund to all chapters of the SED.
i. The method of contact shall be at the discretion of the SED Secretary-Treasurer.
8. The Parliamentarian shall:
a. Ensure compliance with Robert’s Rules of Order, Newly Revised (or other duly adopted rules of order) at
meetings, or relax those rules at the discretion of the President.
b. Ensure that meetings are conducted in such a way that ensures the rule of the majority, while also
ensuring the right of the minority to speak its part.
c. Ensure jurisdictional compliance with governing documents and interpret them as needed.
d. Advise officers as needed and advise the Committee on Jurisdiction.
e. Act as a Sergeant-at-Arms at the discretion of the President.
9. The Historian shall:
a. Lead the Historian Committee, delegating responsibilities to committee membership.
b. Correspond with the SED Council President
c. Photograph all District events.
d. Preserve historical items and traditions for the sake of posterity.
e. Advise the Committee on History and Sisterhood.
f. Create and maintain a new volume of the District Scrapbook
i. Collect pictures and scrapbook pages from each chapter throughout the year within the Southeast
District.
g. Coordinate the chapter scrapbook competition at each SED Convention.
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h. Work with the Webmaster to update and maintain the historical information available on the website.
Article III: Committees
1. The Standing Committees of the District shall be: the Committee on Jurisdiction, the Committee on Membership,
the Committee on Programs and Music Support, the Committee on Ways and Means, the Committee on
Nominations, and the Committee on History and Sisterhood. These committees exist at the discretion of the
District President, who may condense or alter them as he or she sees fit.
2. Committees may submit charges addressed to other committees for the following District Convention by the end
of the current Convention’s second separate session. Such charges should include details justifying their
importance or necessity.
3. The District Executive Council shall have the power to create ad-hoc committees as needed.
4. The District President shall assign the membership of the committees including the chair. The members shall
serve until relieved of their appointment by the President.
5. The District Counselor(s) and District President shall be non-voting, ex officio members of all committees, both
standing and ad-hoc, except for the Committee on Nominations.
6. The Joint Actions Committee (JAC) shall be subject to the guidance of both organizations’ District Executive
Councils and the District Governors and Counselor(s). The membership shall be composed of both Kappa Kappa
Psi and Tau Beta Sigma and will deal with the joint affairs of the District. These affairs shall include evaluating
and reviewing bids for District convention and recommending The Eighth Note and recommending the respective
host chapters for each.
7. The Committee on Jurisdiction shall:
a. Examine the District Constitution and other governing documents, such as the District Operations
Manual.
b. Submit to the delegation relevant amendments to or propositions regarding those documents.
8. The Committee on Membership shall:
a. Examine, recommend, and submit to the delegation any relevant propositions related to the recruitment
and retention of members, continuing membership education, and colonial operations.
9. The Committee on Programs and Music Support shall:
a. Examine, recommend, and submit to the delegation all propositions related to the programs of the District
as they find necessary, including propositions related to awards, the District website, District Leadership
Conference, the newsletter, and the Eighth Note.
b. Recommend and submit to the delegation methods in which chapters should act as a support resource for
music programs in the District.
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c. Recommend to the Vice President of Special Projects, via entries in its committee report(s), any relevant
propositions regarding Music Appreciation Month and the Young Composers Competition.
d. Act jointly with Kappa Kappa Psi when warranted.
10. The Committee on Ways and Means shall:
a. Examine, recommend, and submit to the delegation any propositions related to the finances of the
District.
b. Assist the Secretary-Treasurer in preparing an operating budget, for the following year, to be presented to
the delegation for approval.
c. Discuss and develop recommendations regarding the Rainy Day Fund and general fundraising.
11. The Committee on Nominations shall:
a. Carefully investigate and evaluate the eligibility and competence of members for the election to the
various elected officer positions of the District, select one member that would be ideal to serve in each of
the elected officer positions, and present the names of such members to the delegation assembled as the
committee’s recommended slate of candidates.
b. Assess the eligibility of members nominated from the floor for any elected officer position.
c. Hold its meetings in a closed manner.
12. The Committee on History and Sisterhood shall:
a. Examine, recommend, and submit to the delegation methods in which Chapters should promote
sisterhood on the District and Chapter levels and preserve the history of the District and its growth over
time.
b. Provide a foundation for respecting the history of the District by maintaining an archive of District songs
and traditions, along with highlights of the proceedings and events at District Conventions and District
Leadership Conferences, and provide in such archive, a brief summary of the growth of the District over
time.
Article IV: Delegates and Proxies
1. Delegates . Each active Chapter in the District shall be represented at District Convention by an official delegate,
alternate delegate, or proxy delegate. Each official delegate, alternate delegate, or proxy delegate must hold a
current Tau Beta Sigma membership card. A Life Member may represent his or her own Chapter at District
Convention, if and only if no active delegate is present from that Chapter.
2. Proxies . Any Chapter that will be absent from a District Convention may select another Chapter from which its
proxy delegate will be chosen, if possible. The selection shall be made by submitting a written request to the
District President prior to the opening session of that convention. Should a Chapter choose not to select another
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Chapter for its proxy delegate, or through inaction fails to do the same, its proxy delegate shall be selected from
an alphabetical listing of Chapters in attendance starting with the Chapter following the last Chapter that was
seated at the previous Convention.
A Chapter arriving after delegates have been seated may have their proper delegate seated at the option of the
District Council.
Proxy delegates shall be selected from among the many Chapters in attendance such that no Chapter in
attendance has more than one vote in excess of any other Chapter in attendance.
Article V: Reports1. Chapter Progress Reports. Chapter Progress Reports must be completed by the Chapter and postmarked at least
three weeks prior to District Convention in order for that Chapter to be considered for any awards.
2. District Officer and Committee Chair Reports. All District Officers and Committee Chairs shall submit
typewritten copies of all reports to the Executive Council by the end of each District Convention. One copy shall
be given to each of the District Officers and Counselor(s).
Article VI: Publications
1. District Publication
a. The name of the District publication shall be the Eighth Note. It shall be published by the Eighth Note
Committee.
b. Committee . The Eighth Note Committee shall review and edit submissions to the Eighth Note,
communicate and advertise for the Eighth Note (which shall include soliciting articles and notifying when
articles have been published) through email, social media, and other forms of communication, and
maintain the Host Website of the Eighth Note. The Eighth Note Committee shall be composed of six
members and those members shall serve from the time of their selection until the close of the Southeast
District Convention. There shall be three members from each organization, including the chair from that
organization of each committee. All committee members shall be active members of their respective
organizations. The committee shall be selected by way of applications to the committee. There shall be
two chairs for the Eighth Note Committee, a chair from Kappa Kappa Psi and a chair from Tau Beta
Sigma. These committee chairs shall be selected by their respective Southeast District Councils, prior to
the announcement of the committee, via virtual interviews. The Kappa Kappa Psi Vice President of
Programs and Tau Beta Sigma Vice President of Special Projects shall serve as advisors to the committee.
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c. Committee Selection . The committee shall be selected by way of applications to the committee.
Applications shall be distributed to the District by September 1st. The application deadline shall be
determined by the standing councils. The Committee shall be decided and established by October 10th.
d. Deadlines and Content . The Eighth Note shall be published online throughout the school year prior to the
District Convention, with the viewing of the Eighth Note available at any time in its online format. The
deadline for submission of articles shall be rolling throughout the school year prior to the District
Convention/. The following themes are required to appear in the Eighth Note in each cycle:
Brotherhood/Sisterhood, Musicianship/Music, Service, and Leadership.
e. Website and Distribution . The primary source of the Eighth Note shall be the website where it is hosted.
If the committee sees it fit to do so there shall be a print publication of the Eighth Note to be presented at
the Southeast District Convention. Following each cycle of the Eighth Note, there shall be one print
publication that is sent to National Headquarters for record keeping purposes. There shall be one
committee member each from Kappa Kappa Psi and Tau Beta Sigma in charge of maintaining the website
and ensuring it is updated.
2. District Newsletter
a. The name of the District newsletter shall be SHELLS. It shall be published at least twice per semester,
with exact publication dates determined by the Executive Council.
b. The Secretary-Treasurer shall be responsible for the distribution of SHELLS. One copy of each issue
shall be sent to each Chapter in either electronic or paper format, and each issue shall be posted to the
District website.
c. Each issue of SHELLS shall include at least one article from each District Officer, a calendar of
upcoming events, reminders and announcements for the District, and any other content decided upon by
the Executive Council.
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Article VII: Meetings
1. District Leadership Conference
a. District Leadership Conference shall be held jointly with Kappa Kappa Psi each year every Spring at the
discretion of the Vice President of Membership of the Southeast District.
b. Chapters interested in hosting District Leadership Conference should send a proposal and budget to the
District Councils of Tau Beta Sigma and Kappa Kappa Psi by the prescribed deadline set, with the
understanding that this budget will be covered by the host chapters. If no bids are received to host the
Conference by the prescribed deadline, the District Councils will determine a site, which must be
approved by the District Governors and Counselor(s).
c. District Leadership Conference is intended to be a free event for both host chapters and attendees.
Therefore, host chapter(s) and the Vice Presidents of Membership must work together to minimize costs
of the convention.
2. District Convention
a. Beginning in the 2018-2019 fiscal year, Southeast District Convention will be placed at a host
city or host school.
b. The Southeast District Councils will accept bids to host the next year’s Southeast District
Convention from host schools. Bids to host the convention in the following fiscal year must be
received at least thirty (30) days prior to the Southeast District Convention of the current fiscal
year.
c. Each bid from host schools must contain at least two available dates and a proposed budget. The
Executive Council, the District Governors, and the District Counselor(s) shall choose the final
date
d. Prior to the beginning of the Southeast District Convention, the Southeast District Councils may
determine up to three potential host cities to host the convention for the following fiscal year.
e. Upon selection of the potential host cities, an event planner may be selected by the district
counselors/governors to create an individual bid for each potential host city. Bids for each city
must be presented at Southeast District Convention to the Joint Actions Committee of Kappa
Kappa Psi and Tau Beta Sigma.
f. The host is not required to have a current active chapter of Tau Beta Sigma or Kappa Kappa Psi.
g. The Joint Actions Committee of Kappa Kappa Psi and Tau Beta Sigma will review each
individual bid to determine the slate for the host school or city for the following fiscal year.
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h. The slate will be presented to be voted on by the joint delegation at the closing joint session of
the Southeast District Convention.
i. For conventions occurring at host cities, host chapters will be selected by the Southeast District
Councils based on chapter involvement, leadership, and completion of district and national
requirements. The respective councils may determine other eligibility factors.
j. The host chapter’s primary location may differ from the selected host city. Numerous chapters
may be selected as hosts for the SED Convention; to be determined by district councils based on
chapter’s qualifications and the need for assistance.
k. Special Conventions. Special Conventions of the District may be called upon a favorable vote of seventy-
five percent of the Chapters of the District in good standing, or upon unanimous recommendation of all of
the District Officers.
l. A ninety-day written notice prior to the dates of all District Conventions shall be given to all National
Officers, District Counselor(s), District Officers, and Chapters of the District by the National Executive
Director and the District Secretary-Treasurer.
m. Quorum. Official delegates, or their proxies, from a simple majority of the Chapters of the District in
good standing, together with at least two of the District Officers, shall constitute a quorum at all meetings
of the District.
3. Business. Business at District meetings shall be determined by the District Officers with approval from the
District Counselor(s). No official business of the District Convention shall be conducted on the evening prior to
the first complete day of business, except in cases of Conventions shorter than two complete days of business.
4. For the purposes of preparation for District Convention, and of parliamentary correctness, the three committees of
Robert’s Rules of Order, Newly Revised, section 59 (that is, the Credentials Committee, the Committee on
Standing Rules, and the Program Committee), shall consist of some or all of the members of the Host Chapter
along with the District Executive Council. The District President shall officially chair these committees. Provided
that preparations for District Convention progress to the satisfaction of the Executive Council, these committees
shall not be required to meet formally.
Article VIII: Reading Band and Auxiliary Clinic
1. Reading Band. At each District Convention, there shall be held a Reading Band open to all college band members
and directors, but without preference to membership in Tau Beta Sigma, unless circumstances prevent its
feasibility. The Chapter(s) hosting District Convention shall be responsible for the logistics of the Reading Band.
It shall be the District Council’s duty to provide a director and music with the assistance of the Host Chapter(s) if
needed.
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2. Auxiliary Clinic. At each District Convention there shall be held an Auxiliary Clinic open to all college auxiliary
members, but without preference to membership in Tau Beta Sigma, unless circumstances prevent its feasibility.
The Chapter(s) hosting District Convention shall be responsible for the logistics of the Auxiliary Clinic. It shall be
the District Council’s duty to provide a clinician with the assistance of the Host Chapter(s) if needed.
Article IX: Finances
1. General Finances
a. The District’s revenue shall be derived from a per capita allotment provided by the National
Organization. This money shall remain in National account(s) until requested in writing by all of the
District Counselor(s) and Secretary-Treasurer.
b. The District Secretary-Treasurer shall keep a record of all donations and contributions apart from the
operating budget. Such monies must be deposited with National Headquarters.
c. District fund requisitions must be submitted to the District Secretary-Treasurer within sixty days of the
expense, or such expenses shall not be reimbursed.
d. To ensure the availability of capital for the entire term of office, District Officers may spend at most half
of their budgeted funds during the first half of their term.
e. District Officers may not claim any allocated funds for the reimbursement of meals.
2. Rainy Day Fund
a. The Rainy Day Fund shall be an emergency fund consisting of contributions from the various Chapters
and Colonies of the District for the purpose of assisting those Chapters and Colonies in need of financial
assistance.
b. The Rainy Day Fund shall also be used to pay the first year Chapter fee of newly chartered Chapters in
the District.
c. Financial need for distributions from the Rainy Day Fund shall be determined by the District Executive
Council based on submitted documentation.
d. Any balance remaining in the fund in excess of two hundred dollars at the end of the fiscal year will
remain in the fund for the following fiscal year.
e. To obtain distributions from the Rainy Day Fund, a Chapter or Colony must contact the District
Secretary-Treasurer for advisement.
f. Requests for distributions from the Rainy Day Fund are subject to the approval of the District Officers.
Distributions shall be considered donations to the requesting Chapter or Colony.
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Article X: Joint Affairs
1. The rules of order for all joint meetings with Kappa Kappa Psi shall be Robert’s Rules of Order, Newly Revised.
2. Joint sessions shall be governed by the presiding officers of Tau Beta Sigma and Kappa Kappa Psi jointly. All
officers from each organization shall be responsible for performing their duties as coordinated by the two
presiding officers.
3. The agenda for each joint session shall be considered by the two presiding officers prior to each session.
4. A motion shall only be considered when moved by a delegate of one organization and seconded by a delegate of
the other.
5. The Joint Chapter of the Southeast District of Kappa Kappa Psi and Tau Beta Sigma shall be comprised of the
seated delegates of each organization meeting together at District Convention.
6. Voting delegates for joint meetings shall consist of all of the delegates representing individual Chapters in the
District.
7. A joint resolution or motion shall be considered passed only when passed by both a simple majority vote of the
Kappa Kappa Psi voting delegates and a simple majority vote of the Tau Beta Sigma voting delegates, with both
such votes taking place during joint session.
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Southeast District Operations Manual
Seventh Edition: 2018
How to Run for Office
To be eligible to run for an elected office one must:
1. Be an active member of Tau Beta Sigma in good standing at the time of election and serve the
university band during the term.
2. Be at least a sophomore or a second-year student at a college or university.
3. E-mail the following to District President by specified date. This information will be placed online for
the At-A-Glance Candidates for Office section:
a. Letter of intent – this should state name, chapter, and the office
b. Tau Beta Sigma resume – this should include anything of relevant sorority experience for the
office
c. Goals for the office
d. Biography and professional head shot
4. Create a packet to be submitted to the Nominations Committee which contains, in addition to the above:
e. A letter of recommendation from the Chapter
f. A letter of recommendation from the Chapter Sponsor
5. Any officer elected in their final semester of college may serve out their term in office providing that a
complete Life Membership application, including all fees, is filed with National Headquarters prior to
the student’s graduation.
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Mail-Out Due Dates and Other Duties
1. President
a. Send out District Convention information (proxy forms, schedules, etc.) and Chapter Progress
Reports to the chapters no later than one month prior to the set date of Convention
b. Send reminders to each chapter at least one month prior to any National paperwork deadline
2. Secretary-Treasurer
a. Send the minutes of all executive council meetings to the National President within one week of
the meeting.
b. Publish and distribute all Convention minutes to chapters within six weeks of Convention.
c. Send Shells to chapters via email or paper format twice each semester, with exact publication
dates determined by the Executive Council.
d. Contact chapter treasurers by October 15 of the Fall semester, and March 15 of the Spring
semester.
e. Send out a financial status survey to all chapter treasurers by October 15.
f. The Secretary-Treasurer is responsible for notifying chapters of the Rainy Day fund at the
beginning of the fall semester. She or he should continue to promote the Rainy Day fund
throughout the duration of their term.
g. The Secretary-Treasurer shall conduct two fundraisers for the SED during her or his term.
i. The type of fundraiser shall be left to the discretion of the SED Secretary-Treasurer
ii. The submissions shall be from Active chapters in the SED
h. The SED Secretary-Treasurer shall maintain the District Fundraising database
i. The SED Secretary-Treasurer shall be responsible for providing updated documents to
the Webmaster to post on the SED website.
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Delegate and Proxy Procedures
Each chapter must select for Convention, from within, the following:
1. An Official Delegate – this person will represent the chapter during all joint and separate sessions and
will be the voice and vote of the chapter during these meetings.
2. An Alternate Delegate – this person could represent a chapter other than their own, if that chapter does
not submit a proxy form.
3. A Proxy Chapter – the proxy is used in the event that no members of a chapter are in attendance. The
absent chapter may select another chapter to represent them during joint and separate sessions and give
that person/chapter the right to vote on their behalf.
The delegate and proxy forms will be emailed to each chapter before Convention.
Failure to send in the proxy form to the President will result in a delegate being chosen from a different
chapter, based on Article IX.2
How to Bid for DLC
1. DLC is held jointly for Tau Beta Sigma and Kappa Kappa Psi, and therefore proposals must be sent to
both the Tau Beta Sigma and Kappa Kappa Psi District Presidents by the set deadline.
2. The proposal should contain the following:
a. The date and place at which the Conference will be held
b. Detailed information about the accommodations (rooms available, equipment already supplied,
etc.)
c. Detailed information on nearby hotels, prices, and distance from the Conference site
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d. A completed sample schedule of the Conference (most of this will be supplied via the District
Council)
e. A letter from the Chapter Sponsor (or Sponsors) confirming and supporting the choice of
location for DLC
How to Bid for the Eighth Note
HOSTING
● The Eighth Note Committee shall be a standing sub-committee that meets between district conventions.
● The committee shall have an even representation from Kappa Kappa Psi and Tau Beta Sigma.
● All committee members shall be active members of their respective organizations.
● The Kappa Kappa Psi Vice President of Programs and Tau Beta Sigma Vice President of Special
Projects shall serve as advisors to the committee.
● The committee shall be selected by way of applications to the committee.
SIZE
● The committee shall be composed of six members.
● There shall be three members from each organization, including the chair of each committee.
● There shall be two chairs for the Eighth Note Committee, a chair from Kappa Kappa Psi and a chair
from Tau Beta Sigma.
● These committee chairs shall be selected by their respective Southeast District Councils, prior to the
announcement of the committee, via virtual interviews.
APPLICATION
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● The application shall include a description of The Eighth Note.
● A Kappa Kappa Psi and Tau Beta Sigma résumé shall be submitted with the application.
● A chapter letter of recommendation shall be submitted with the application.
● Application questions:
○ Briefly explain why you would like to serve on the Eighth Note Committee.
○ What do you hope to accomplish if selected for this committee?
○ List any other experiences, fraternal or non, that have prepared you to work on this committee.
○ List all school activities that you are involved with.
○ Are you interested in serving as chair of the Eighth Note Committee? If interested, please
complete the questions below. If not, please go to the last page of the application and complete
the contact form.
■ What leadership experiences have you had in the past?
■ How do you hope to grow as a leader through the Eighth Note Committee if you are
chosen?
● Contact form:
○ Telephone
○ Email address
○ Primary source of contact
○ Best time to contact
● On the application, there shall be a check box to indicate if the applicant would like to serve as the chair
of the committee.
● Applicants interested in serving as the chair of the committee shall have a speaking interview (via phone
call/skype/FaceTime/Google Hangout, etc.).
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● The committee chair shall be chosen based off of the submitted application, listed experience, and
interview.
● Respective councils shall decide the members of their committee based off of the submitted
applications, résumés, and letters of recommendation.
TIMELINE
● Applications shall be distributed to the district by September 1.
● The application deadline shall be determined by the standing councils.
● Committee shall be decided and established by October 10.
● The committee shall only be announced after the committee chairs have been decided.
● The VPP and VPSP of each organization shall decide an appropriate production timeline for the print
version of the publication.
ROLES, GOALS, AND GUIDELINES
● The three essential roles of the committee shall be:
○ Review and edit submissions to The Eighth Note
○ Communicate/advertise for The Eighth Note, which shall include soliciting articles and notifying
when articles have been published through email, social media, and other forms of
communication within a week of the set deadline.
● Minutes shall be taken during each committee meeting.
● Minutes shall be distributed to the Kappa Kappa Psi Vice President of Programs and the Tau Beta Sigma
Vice President of Special Projects.
● An oral update of The Eighth Note shall occur twice a year at the convenience of the respective councils.
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● Eighth Note Committee chairs shall give a final report of The Eighth Note during the final joint session
at the Southeast District Convention following the Joint Actions Committee.
● All members of the committee shall be responsible for advertising The Eighth Note through their own
social media and networks.
● The committee member in charge of reviewing and editing submissions shall present the finalized
submission to the committee for committee approval before it is published.
● The committee chairs shall see that the submissions have been posted and are able to be viewed.
MEETINGS
● The committee chair should report to the VPP and VPSP after each meeting of the committee.
● Committee should meet once a month or more as needed to:
○ Review submissions
○ Discuss reaching out the chapters and generating interest
○ Discuss what actions need to be taken for the following month
■ What kind of articles does the committee want?
■ Who do they want to hear from?
■ Events that need to be discussed
○ Communication with the district in order to generate interest
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ONLINE
● The Eighth Note shall be hosted on each of the Southeast District’s Kappa Kappa Psi and Tau Beta
Sigma websites.
● Suggested website plugin for SED websites: http://issuu.com/
● There shall also be a page on each of the organization’s websites that acts as a blog form of The Eighth
Note, where articles, essays, photos, etc. shall be posted that are submitted outside of the print version’s
production timeline.
FUNDING
● There shall be an allocation of funds for the printing costs, shared equally by both Southeast District
Councils.
● There shall be an allocation of funds up to, but not more than, $25.00 to cover the Southeast District
Convention registration costs for The Eighth Note Committee Chairs, provided by their respective
Councils.
● Funding for print and convention registrations may vary from year to year.
○ Proposed Budget: Printing costs - $200/organization
○ Kappa Kappa Psi Chair’s Convention Registration (up to $25.00)
○ Tau Beta Sigma Chair’s Convention Registration (up to 25.00)
■ Total: $450
PUBLICATION
● The Eighth Note shall be created within a desktop publishing software (such as Adobe InDesign CC) by
any member of the committee that has experience with the program.
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● The dimensions of The Eighth Note shall be 7.5 inches wide x 10.5 inches tall.
● All design elements shall adhere to Kappa Kappa Psi and Tau Beta Sigma branding guidelines.
● The Eighth Note committee shall have creative liberty with the design of the publication, per the
approval of the VPP, VPSP, Governor, and Counselor.
● The Eighth Note committee shall determine the themes/events to be included in The Eighth Note.
● Asterisked themes shall be required for each year’s edition of The Eighth Note.
○ Brotherhood/Sisterhood*
○ Musicianship/music*
○ Service*
○ Leadership*
○ Fundraising*
○ Alumni/Alumni spotlight
○ Honda Battle of the Bands
○ Bands of America
○ Bowl Games
○ ESPN Game Days
○ Drum Corps
Southeast District Convention
Southeast District Convention will take place in a host city.
a. Prior to the beginning of the Southeast District Convention, the SED counselors and governors
will determine three potential cities to host the convention for the following fiscal year.
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b. Upon selection of the potential host cities, an event planner selected by the district
counselors/governors will be called upon to create an individual bid for each potential host city
c. The host city is not required to have a current active chapter of Tau Beta Sigma or Kappa Kappa
Psi.
The Joint Actions Committee of Kappa Kappa Psi and Tau Beta Sigma will review each
individual bid presented by the event planner to determine the slate for the host city for the
following fiscal year.
a. The slate will be presented to be voted on by the joint delegation at the closing joint session of
the Southeast District Convention
Host Chapter(s) will be selected by the SED district councils based on chapter involvement,
leadership, and completion of district and national requirements.
a. The respective councils may determine other eligibility factors.
b. The host chapters’ primary location may differ from the selected host city.
c. Numerous chapters, to be determined by district councils based on chapter’s qualifications and
the need for assistance, may be selected as hosts for the SED Convention
If chosen to host Convention, the host Chapter(s) must meet the following National deadlines:
1. December 1 – Preliminary Budget from Host Chapter(s)
2. January 1 – District Convention Fact Sheet from Host Chapter(s)
3. January 15 – Convention Website Live & Mailers from Host Chapter(s)
4. May 5th Final Budget from Host Chapter(s)
All forms due to National headquarters can be found at www.kkytbs.org/forms.html and emailed to
hqna@kkytbs.org
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District Awards
1. SED Chapter Excellence Award
a. Given in recognition of a chapter’s achievement of excellence in all aspects of the Sorority,
including service, membership, leadership, joint relations, and fellowship.
2. Leadership Development Award
a. Given in recognition to a chapter that has made great strides in developing the leadership of its
members, improving them not only as Sisters, but members of the greater community.
3. Art of Music Award
a. Given in recognition of a chapter’s efforts to promote music and musicianship within their
chapter, bands, and community.
4. Community Development Award
a. Given in recognition of a chapter’s engagement with the general public, supporting their bands
through development and improvement of their community.
5. The Farthest Traveled Award
a. Presented as a plaque to the Chapter or Colony that collectively travels the greatest number of
miles to the Convention
b. This will be calculated as a product of active, conditional, and candidate members, and miles
traveled
c. The host chapter will be excluded in consideration
6. Best Chapter Representation Award
a. Presented as a plaque to the Chapter with the most active, conditional, life, alumni, and candidate
members at convention.
7. Chapter Participation Award
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a. Presented as a plaque to the Chapter who has the most active members at district convention as a
percentage of total active members in that Chapter, excluding the host Chapter
8. Outstanding Chapter Assistance Award
a. Presented as a certificate to any Chapters that have given assistance to any other Chapter in the
District, such as Chapters who serve as Colony Advising Chapters
9. Colony Participation Award
a. Presented as a plaque to each Colony in attendance
b. Presented as a certificate to any Chapters that have given assistance to any other Chapter in the
District, such as Chapters who serve as Colony Advising Chapters
10. Shells Umbrella Full Participation Certificate
a. Presented to any Chapters who have donated at least $1 per current Active member of the
donating Chapter to the Rainy Day Fund at the time of convention
11. Shells Umbrella Award
a. Presented to the Chapter who by the time of convention has donated the most to the Rainy Day
Fund since the end of the previous convention
12. Best Scrapbook Award
a. Presented as a framed certificate to the Chapter who receives the most votes during the
Scrapbook Showcase
13. Focus on Five Award
a. Presented to the Chapter who earns the most stripes and lyre pieces earned by convention
b. It is not required to have completed the program to be eligible
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The Rainy Day Fund
In order to apply for the Rainy Day Fund, the chapter must contact the District Secretary-Treasurer. If
the Secretary-Treasurer feels as though the chapter has enough reason to need help they will recommend the
chapter send a proposal. Upon the recommendation the Chapter should submit a Rainy Day Fund Request
Proposal. The proposal should contain the following:
1. The amount of money being requested.
2. A breakdown of the usage of the money requested.
3. A statement regarding the reason for the request.
4. A letter from the Director of Bands or Chapter Sponsor supporting this request.
5. The date the funds are needed by.
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