warehouse reorganisation and benchmarking

KARNATAKA – EMRISCM DEPARTMENT

REPORT ON REORGANISATION

ANDBENCH MARKING OF WARE

HOUSE

ISSUES FACED• LAYOUT OF WARE HOUSE• STOCK LOCATION • ABC ANALYSIS• LOCATION OF MATERIALS AS PER TYPE• HIGH INVENTORY LEVELS• LOW STOCK CORRECTNESS• COMPARISION OF RECEIPTS WITH APPROVED

SAMPLES• TRACKING OF DEFECTIVE EQUIPMENT• UNIFORM ISSUES TO ASSOCIATES• PROBLEMS WITH ERP• ADDRESS LABELS FOR DESPATCH

LAYOUT : ACTION TAKEN• OLD LAYOUT

• NEW LAYOUT

STOCK LOCATION : ACTION TAKEN

A PLACE FOR EVERY THING AND EVERY THING IN ITS PLACE

• ALL RACKS ARE NUMBERED AND INDEXED

• ALL ITEMS ARE ALLOTTED A SPECIFIC RACK

ABC ANALYSIS : ACTION TAKENDIVIDE AND RULE

• STOCK SEGREGATED AS PER ABC ANALYSIS AND ARRANGED.

• ADVANTAGES: • Preference for keeping inventory can be placed

properly after ABC analysis.

• Personnel are placed better with this analysis i.e. their time can be utilized better.

• Storing, handling and delivery of materials becomes better.

TYPE OF MATERIALS : ACTION TAKEN

• ALL STOCK ARE DIVIDED INTO THE FOLLOWING TYPES AND ARRANGED TOGETHER• MEDICAL CONSUMABLES• HOUSE KEEPING• STATIONERY• FLEET SPATES• MARKETING MATERIALS• AMBULANCE STICKERS• TOOLS• EXTRICATION TOOLS• MEDICAL EQUIPMENT

INVENTORY LEVELS : ACTION TAKENINVENTORY LEVELS REDUCED TO ONE WEEK REQUIREMENT

BASED ON LAST 4 MONTHS CONSUMPTIONOBJECTIVES TO INVENTORY CONTROL:-

1. To keep the investment on inventories to the minimum.2. To minimize idle time by avoiding stock outs and shortages.3. To avoid carrying cost.4. To improve quality of care with lesser inventory.5. To avoid obsolescence of inventory (LIFE EXPIRY) by using FIFO.

PRINCIPLE OF INVENTORY CONTROL:-1. To place orders frequently keeping the stock low for high valued and more used items.2. To place orders less frequently keeping sufficient stock for low valued and low consumed item.

STOCK CORRECTNESS : ACTION TAKEN

• Stock held reduced as shown before has helped in conducting frequent Audits to keep stock correct.

• Perpetual In house Audit carried out.

• Monthly audit conducted with the help of other department personnel.

• Full stock audit carried out quarterly along with External Auditor

RECEIPTS : ACTION TAKEN

• APPROVED SAMPLES DISPLAYED PROMINENTLY TO COMPARE IMMEDIATELY AGAINST RECEIPTS

• QUALITY OF RECEIPTS IMPROVED

• RECEIPTS NOT MATCHING THE SAMPLES ARE REJECTED IMMEDIATELY

DEFECTIVE EQUIPMENT TRACKING : ACTION TAKEN

• SOFTWARE DEVELOPED IN HOUSE IN MICROSOFT ACCESS FOR TRACKING DEFECTIVE EQUIPMENT RECEIVED FROM AMBY

AMBY EQUIPMENT MANAGEMENT SYSTEM(AEMS)

• AUTOMATIC ISSUES GENERATED TO AMBY WHERE STOCK IS AVAILABLE

• INDENTS/REMINDERS NOT REQUIRED FOR DEFECTIVE EQUIPMENT

AMBY EQUIPMENT MANAGEMENT SYSTEM

• OBJECTIVES : 1) To track the receipts of Defective Equipment from the Amby till new equipment is reissued to the Amby2) To generate and maintain data of repairable equipment held by stores to ensure that equipment is repaired and re-repaired as far as possible.3) To maintain records as entry of defective stores is not possible in oracle.4) Track issues to vendors for repairs.

SCREEN SHOTS : AEMS MAIN MENU

SCREEN SHOTS :AEMS : RECEIPTS

SCREEN SHOTS :AEMS :ISSUES

AEMS IN MIS

This program will enable us to get :

• Amby wise defective items pending.• Total defective equipment held by stores.• Total working equipment available at stores.• Total defective equipment held by vendors.• Actual performance pattern of the Equipment.• Abnormal defects from any particular amby.• Forecast for procurement. Etc.

UNIFORM ISSUES : ACTION TAKEN

• UNIFORM CONSISTING OF SHOES, SOCKS AND APRONS• ISSUED TO EMT’S, PILOTS AND CO/DO’S• PERIODICITY : HALF YEARLY• EARLIER ISSUES WERE BASED ON INDENT FROM FIELD

AND NO TRACKING WAS MAINTAINED TO CHECK AUTHENTICITY OF REQUIREMENT

• SOFTWARE DEVELOPED IN MS ACCESS FOR UNIFORMS• NOW LAST ISSUE DATE IS KNOWN AND ISSUES MADE

AUTOMATICALLY WITHOUT REQUIRING INDENT FROM FIELD

• HISTORY OF ISSUES TO A PARTICULAR ASSOCATE CAN BE TRACKED

SCREEN SHOTS : UNIFORMS : MAIN MENU

SCREEN SHOTS : UNIFORMS : ISSUES

SCREEN SHOTS : UNIFORMS : MIS

SCREEN SHOTS : UNIFORMS : ASSOCIATES

UNIFORMS - ADVANTAGES

• NO NEED FOR INDENT FROM FIELD• DAY TO DAY REQUIREMENT CAN BE TRACKED• ACTUAL FORE CAST UPTO NEXT SIX MONTHS

WITH SIZES• AUTOMATIC ISSUE ON CLICK OF A BUTTON• UNIFORM DELIVERED AT THE LOCATION OF THE

OE WITH LIST OF ASSOCIATES• OPTION FOR INDIVIDUAL ISSUE

ADDRESS MANAGEMENT SYSTEM

• AVERAGE NUMBER OF INDENTS PER DAY= 37

• AVERAGE NUMBER OF BOXES PER INDENT = 3

• NUMBER OF BOXES FOR DISPATCH PER DAY = 37 X 3 =111 (WHICH IS THE NUMBER OF LABELS

REQUIRED)

• PREVIOUS PROCESS WAS TO COPY PASTE FROM EXCEL

• SOFTWARE DEVELOPED IN MS ACCESS FOR PRINTING OF LABELS BASED ON REQUIREMENT

SCREEN SHOTS : ADDRESS MANAGEMENT SYSTEM : MAIN MENU

SCREEN SHOTS : ADDRESS MANAGEMENT SYSTEM : DATA ENTRY

• SIMPLE PROCESS TO ENTER AMBY NUMBER AND NUMBER OF COPIES REQUIRED

SCREEN SHOTS : ADDRESS MANAGEMENT SYSTEM : PRINT OUT OF LABEL

THANK YOU