wal-mart & travel cards purchasing violations training manual check request citibank activity...

PROCUREMENT CARD TRAINING

Wal-Mart & Travel Cards

Purchasing Violations

Training Manual

Check Request

CitiBank

Activity Funds

INTRODUCTION

Can only be used at Killeen, & Harker Heights WalMarts,

and at Sam’s in Killeen.

Lock up when not in use

If lost or stolen call Debra Ext. 0105

WAL-MART CC

Ipods - PrintersFurniture – Book Shelves - Patio Furniture

Cleaning Supplies – Clorox wipes - Bleach - Vinegar Air Fresheners - Plug-ins - Candles

BBQ GrillPaint (Not currently approved as Art Supplies)

Online OrdersBooks from Barnes and Noble

Items from Educational Outfitters

Just because an item is not on this list doesn’t mean you can purchase it.

ITEMS THAT CAN NOT BE PURCHASED

Please remember to let the cashier know ahead of time that the transaction is tax-exempt.

If tax is charged. The person who made the charge will be responsible for contacting the vendor to receive a credit or

pay out of pocket.

CREDIT CARDS

Postage Stamps may be purchased from the Post Office ONLY!!

Need PRIOR APPROVAL FROM PURCHASING for all other purchases.

If a WalMart Receipt is lost please call WalMart between

the hours of 6am and 1pm.

Killeen WalMart 526-4102 ext. 184

Harker Heights WalMart 699-1021 ext. 184

Ask for the Cash Office Personnel.

Give them the following information:

Date of charge, Amount of Charge, Credit Card Number

LOST WAL-MART RECEIPT

Hotel Rooms

Airline Tickets

Conferences

Car Rental

Luggage

Reservations

Membership Dues

(Please remember your Food will be paid Per Diem)

ONLY 1 CHECK REQUEST PER RECEIPT

TRAVEL CARDDESIGNED FOR TRAVEL PURPOSES

Tax ID Number is on Credit Card

Credit Card Address: P O Box 967, Killeen Tx 76540

$2,500.00IF LIMIT NEEDS TO BE RAISED E-MAIL

DEBRA.KING@KILLEENISD.ORG

Can be used for Food Vendors for Professional Development

TRAVEL CARDS

When processing your Check Request a list of the Staff it was for is required

You may Tip (Up to 20%)

Check The Bid Book located on Purchasing’s web site to see what items

WalMart is on bid for to avoid a

Purchasing Violation

PURCHASING VIOLATIONS

Receipts can not be combined on a Check Request. 1 Check Request per Receipt.

Non KISD Employees are not allowed to use KISD Credit Cards

Non Employees are not allowed to OrderPick Upor Sign for Orders on KISD’s behalf.

ACTIVITY FUNDS

When using a check from Activity Funds to pay for Credit Card purchases.

Make Check out to: KISD Credit Card Fund

Vendor # 99005

Wal-Mart & Travel Cards

Purchasing Violations

Training Manual

Check Requests

CitiBank

Activity Funds

CONCLUSION

Questions?