vra 2014 back to basics, sipe
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Hughes Company Glass NegativesThe Photography Collections, University of Maryland, Baltimore County
Back to Basics: Cataloging Workflows and Solutions
Collaboration in Image Cataloging—University of Maryland, Baltimore County
Vicki Sipe VRA 32 Milwaukee 13 March 2014
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The Project—UMBC Hughes Company Glass Negative collection
Broadway Recreation Pier
Bridal portrait of Mrs. Mary Johnston and her flower girl
Metal melting furnace
People, places and things
In and around Baltimore1905-1940
http://cdm16629.contentdm.oclc.org/cdm/landingpage/collection/hughes
All images this slide: Hughes Company Glass NegativesThe Photography Collections, University of Maryland, Baltimore County
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Why choose Hughes Collection as our metadata project?
•Collaboration with Special Collections•Local history, public history original “document” resources•Unique materials—negatives •Limited scope and size of collection•High quality of 8 x 10 glass negatives •Working with images expands staff skills •Glass negatives NOT available to public
Glass negatives are fragile.
Thanks to Susan Graham for this image.
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Special Collections processing of negatives and scans
Negatives can be difficult to “read.”
Processing to a positive reveals Baltimore’s Washington Monument.
Hughes Company Glass NegativesThe Photography Collections, University of Maryland, Baltimore County
Thanks to Susan Graham for this image.
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Existing Competencies—Benefits of Collaboration
Special Collections and Bibliographic & Metadata Services
Special Collections Familiarity with the materials Expertise in handling fragile materials Equipment for scanning Expertise in scanning Much more… and willingness to work together
Bibliographic & Metadata Services Expertise in working with description Expertise in working with images Experience with creating workflows Expertise with controlled vocabularies Much more… and willingness to work together Hughes Company Glass Negatives
The Photography Collections, University of Maryland, Baltimore County
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Skills and tools used in…
traditional cataloging: subject analysis attention to detail controlled vocabularies application of standards metadata creation: subject analysis attention to detail controlled vocabularies application of standards
Catalogers only work in the catalog
Cataloging qualifies you for metadata creation
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Special Collections and Bibliographic & Metadata Services
Scan Process scan to positivePopulate fields with default valuesTranscribe captions Save work to CONTENTdm server
Special Collections houses the glass negative collection
Now available to BMS
Thanks to Susan Graham for this image.
Thanks to Susan Graham for this image.
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What BMS adds
Hughes Company Glass NegativesThe Photography Collections, University of Maryland, Baltimore County
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Portion of Data dictionary as used by Copy Catalogers
Local Element Name
DC Mapping
Vocab/Encoding Scheme
Comments/Instructions Examples
Title Title Text Create brief specific descriptive title, enclosed in square brackets. Include descriptive phrase, then place if known. If image of a named thing (bridge, river, etc.) or person, begin with name of the thing or person, descriptive phrase, then place if know. Follow capitalization rules of AACR2. If title appears on piece, transcribe without square brackets, change Title Note. See Title Note below.
[Hecht’s Department store display window, Baltimore, Maryland] [B&O railroad coal dock, Baltimore, Maryland]
Location Coverage LCSH The geographic location where the image was made beginning with country first to as specific a level as is known. Country—State---City. If not known, provide “United States.” Supply one location.
United States—Maryland—Baltimore United States[if no location is known, provide this value]
Subject Names (LCNAF)
Subject LCNAF Person or corporate body as subject of the image. Names entered in form found in LCNAF record. If name not in LCNAF, see Subject Names (Local). Supply as many as appropriate. Separate by semicolon [space].
Broening, William Frederick, 1870-1953 Baltimore and Ohio Railroad Company
Subject (TGM)
Subject TGM Terms describing objects or persons appearing in the image. Use terms at level of specificity of the image. If image of house, use Houses. Do not use Windows, even though the house has windows. Supply as many as appropriate. Separate by semicolon [space].
Railroad carsCargo shipsCrowdsSoldiers
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Controlled vocabularies—UMBC Photography Genre List
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Controlled vocabularies---Art & Architecture Thesaurus
UMBC Photography Genre List chosen primarily from Activities facet in AAT
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Controlled vocabularies---Art & Architecture Thesaurus
Used in our Process field
Used in our Work Type field
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Controlled vocabularies—Location list
Locations appearing in images, captions
Based on geographic names in LCSH
Local names created as needed
Indirect entry form of name
Portion of list
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Controlled vocabularies—Library of Congress Name Authority File
Names appearing in images, in caption information LCNAF headings when available
Local names created as needed, form based on NACO practice
Personal namesCorporate names
School supply display at F.W. Woolworth Co. store
Hughes Company Glass NegativesThe Photography Collections, University of Maryland, Baltimore County
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Controlled vocabularies—Local Names list
Names appearing in images, in caption information LCNAF headings when available
Local names created as needed, form based on NACO practice
Personal namesCorporate names
Hughes Company Glass NegativesThe Photography Collections, University of Maryland, Baltimore County
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Primary subject thesaurus
Controlled vocabularies—Thesaurus for Graphic Materials
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Controlled vocabularies—Thesaurus for Graphic Materials
Special relationship between TGM and LCSH
Hughes Company Glass NegativesThe Photography Collections, University of Maryland, Baltimore County
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Training for image work
Hughes Company Glass NegativesThe Photography Collections, University of Maryland, Baltimore County
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Study the image, several minutes
First impression—what does it show?
List everything you see in the image
Based on your observations, write a short, descriptive title
Visual literacy—Reading an image exercise
Wells and McComas Monument, BaltimoreHughes Company Glass NegativesThe Photography Collections, University of Maryland, Baltimore County
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Describing everything in the image
Hughes Company Glass NegativesThe Photography Collections, University of Maryland, Baltimore County
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Meeting expectations of users
Level of specificity of the item
Hughes Company Glass NegativesThe Photography Collections, University of Maryland, Baltimore County
Hughes Company Glass NegativesThe Photography Collections, University of Maryland, Baltimore County
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Create groups—cite similarities between members
Differentiate between members of each group
Visual Literacy Training—Portraits Exercise
All images this slide: Hughes Company Glass NegativesThe Photography Collections, University of Maryland, Baltimore County
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Group by similarities—men, women, both
Differentiate between members of each group
Visual Literacy Training—Portraits Exercise
All images this slide: Hughes Company Glass NegativesThe Photography Collections, University of Maryland, Baltimore County
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Group by similarities—individual portraits, group portraits
Differentiate between members of each group
Visual Literacy Training—Portraits Exercise
All images this slide: Hughes Company Glass NegativesThe Photography Collections, University of Maryland, Baltimore County
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Encouraging analysis
Terminal Warehouse at Guilford and Pleasant
Hughes Company Glass NegativesThe Photography Collections, University of Maryland, Baltimore County
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Baltimore Cooperage—browsing the collection
All images this slide: Hughes Company Glass NegativesThe Photography Collections, University of Maryland, Baltimore County
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Baltimore Cooperage—checking the City Directory
Polk’s Baltimore City Directory, 1923
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Building enthusiasm—the “I found it” moment
Original imageWater tank at Pleasant and Guilford, Baltimore
Google Street view at Pleasant and Guilford
Hughes Company Glass NegativesThe Photography Collections, University of Maryland, Baltimore County
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Hughes collection—uses of the images
Loch Raven Dam and reservoir
Postcard, Magazine Service, Inc. 1920s
Hughes company sold the image to a postcard company.
Hughes Company Glass NegativesThe Photography Collections, University of Maryland, Baltimore County
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From Sleeve: Street car Towson #8 on York Road at Regester Avenue. Envelope marked Chas. H. Steffey, Development at Anneslie. 1922-07-11
United States – Maryland -- Anneslie
Street railroad stations; Street railroads; Automobiles;
Street car on York Road
Caption
Location
Subject Names
Steffey, Charles H.;
Subject (TGM)
Hughes collection—uses of the images
The descriptive access we provided to the image.
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Public History class projecthttp://hughesco.blogspot.com
Patron used the image to illustrate a decline in streetcar ridership at time of suburban expansion
Hughes collection—uses of the images
Thank you for your time
Vicki SipeCatalog LibrarianAlbin O. Kuhn Library & GalleryUniversity of Maryland, Baltimore Countysipe@umbc.edu
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