volunteer programme pre-launch. video a celebration of rugby and its unique values, exciting and...

VOLUNTEER PROGRAMMEPRE-LAUNCH

VIDEO

A celebration of Rugby and its unique values, exciting and inspiring our nation

and the world to play and support the

Game

VISION

Welcome the world to Rugby and to England

PROMISE

Everyone is invited

RUGBY WORLD CUP 2015• Eighth Rugby World Cup

• Hosted in England and Wales, September 18 – October 31

• Third largest global sporting event

• Global television audience of over 4 billion

• 400,000+ international fans from over 100 countries

• Potential economic impact to the UK of approx. £2.1 billion

• 20 teams

• 48 matches

• 13 venues in 11 host cities

VOLUNTEER PROGRAMME recognises the contribution of existing

volunteers within the Rugby Community

utilises the existing RFU infrastructure including its CBs and clubs

has a fair selection process for all based on the shared values of England Rugby 2015 and the RFU

supports legacy aspirations – increasing and sustaining the profile of and participation in rugby

VOLUNTEER PROGRAMME

ALLOCATION PRINCIPLES

• Two spaces for voting clubs(Three including a Sub)

• One space for non-voting club(Two including a Sub)

• Each club mapped to a venue

NOMINATIONPROCESS

CHOOSING YOUR NOMINATIONS• No hard and fast rules BUT key

points to consider:

– Fairness and transparency critical

– Think legacy and what your clubs need for the future?

–Make the process manageable

NOMINATION IDEASIDEA PROs CONs

Club nomination and voting process

A fair and transparent process

Not easy to administer to ensure everyone has a say

Recognising outstanding contribution to legacy initiatives

Embraces the spirit of the programme

Need to have criteria in place and a selection process to ensure it’s fair

Ballot Easy to administer and fair

Not focussed on legacy and not recognising individual contribution

APPLICATIONPROCESS

WHAT ROLES ARE AVAILABLE?

• All roles critical to the success of RWC 2015

• It’s not all glitz and glamour: you certainly won’t be disappointed but you won’t be pitch side either

• Roll your sleeves up, get stuck in and potentially get wet!

TEAMWORK ENJOYMENTRESPECT DISCIPLINE

SPORTSMANSHIP

SPECTATOR EXPERIENCE TRANSPORT

• ACCREDITATION• WORKFORCE

OPERATIONS

SMALL NUMBER OF OTHER VOLUNTEER ROLESFANZONE

VOLUNTEERS

Plus

6,000RUGBY

WORLD CUP VOLUNTEERS

HOW TO APPLYApplications Open Applications Close

March 17, 2014 April 17, 2014

• Application link will be emailed to you for distribution to each club/nominated volunteer

• Applicants will apply via the link and usinga unique code

CODES• Each club has a unique code for the one or two

nominated volunteers

• The Sub from each club will also have aunique code

• Treat codes as confidential information

• Code leakage – Twitter, Facebook

• CBs responsible for verifying applications from club codes

APPLICATION FORM – 2 STEPS

Information Required- Code- Name- Email - Password- Confirm Email & Password- Agree to Ts & Cs

Email sent asking to complete

the following

To complete application- Personal information- Skills & Experience- Driving/Language skills- Availability & Preferences- Ts & Cs

BREAK

VIDEO

TRY OUTS

TRY OUTS• A unique experience, creating buzz and

excitement for each selected attendee.

• An applicant’s first live interaction with the Tournament, offering a friendly and

engaging environment, providing the applicants a platform to showcase themselves.

TRY OUTS• 90-minute experience including

one-to-one interview

• On the road for seven months

• Visiting every host city – 13 venues

in total

TRY OUTS – Welcome Area

TRY OUTS – Check-in

TRY OUTS – Exhibition

TRY OUTS – Interviews

TRY OUTS – Stash

VOLUNTEER INTERVIEW PROGRAMME

OVERVIEW AND RECRUITMENT• Recruit and train interviewers to attend Try Outs

and help secure a fantastic Tournament volunteer team

• A chance to get involved and help shape RWC 2015

• Experience of interviewing or a willingness to learn is crucial and knowledge of the Game is important

• Recruiting through three main channels

– Clubs, CBs and Societies

– Universities and Colleges

– Local Councils and CSPs

THE PROCESS

Applications open on

February 12, 2014

CONSIDERATIONS• All members of the VIP need to be aged 18 or over

• Must be willing to take part in

– a short telephone interview

– a local training event

– the designated number of shifts for that venue

• Experience in, or of, sport

• Experience of working with people in a customer-facing role

• Is an ambassador of the Core Values and sets an example to the Game

VOLUNTEERING CAMPAIGN

Feb - Mar NOMINATE

Mar - Apr APPLY

Jun - Dec TRY OUTS

Jan 2015 OFFER

NOMINATION IDEAS

• 10 minutes

• Work in groups at your tables

• Come up with as many suggestions as you can

VOLUNTEER PROGRAMME SUMMARY

• Launches February 12, 2014

• Consider nomination process

• Unique application codes

Q&A

RESOURCES• Volunteer Recruitment Guide -

including sample text to use in club emails, newsletters websites or noticeboards – also on RWC 2015 memory stick

• CB Fact Sheet

• RWC 2015 Volunteer Posters (space on posters to write club-specific details) – to be distributed from February 12, 2014 direct to each club

VIDEO