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A day in the life of a DECV A day in the life of a DECV student coordinator…..student coordinator…..
DECV Student Coordinators
Sue Adamidis
Years 7 & 10
Student Coordinator
Antoine Toniolo
Years 8 & 9
Student Coordinator
Jenny Ward
Year 11
Student Coordinator
About the DECV- Our Student CohortAbout the DECV- Our Student Cohort 7-10 11-12
ACE 2 0.36% 29 1.26%
YOUNG ADULT (18-21) 0 0.00% 114 4.94%
BALLET 11 1.95% 15 0.65%
DISTANCE 8 1.42% 3 0.13%
INMATE 1 0.18% 7 0.30%
LINK UP 6 1.07% 26 1.13%
MEDICAL 202 35.88% 133 5.76%
OTHER 16 2.84% 19 0.82%
REFERRAL 101 17.94% 46 1.99%
SCHOOL 133 23.62% 1671 72.34%
SPORT 8 1.42% 25 1.08%
TAFE ADULT (21+) 0 0.00% 164 7.10%
TRAVELLER 75 13.32% 58 2.51%
TOTAL 563 2310
DECV Annual Implementation Plan (AIP)
2008 Targets 11-12
1. Increase the proportion of timely enrolments 2. Reduce the proportion of non-allocated students during
Weeks 1-4 of the student timetable 3. Decrease the average number of days from enrolment
date to a student’s first submission 4. Reduce the proportion of students who progress to the
defaulting letter stage of the Student Management Action Plan (SMAP)
5. Increase the proportion of students returning to current status from default status
DECV Annual Implementation Plan (AIP)
2008 Targets - 7-10
1. Increase student activity rates 2. Increase constructive teacher interaction with
students, parents & guardians 3. Increase satisfaction measures in Student
Attitudes to School survey 4. Increase satisfaction measures in Parent
Opinion surveys
Management Strategies Management Strategies
Enrolment counselling Enrolment counselling Student Support TeachersStudent Support Teachers SMAP (Student Management Action Plan)SMAP (Student Management Action Plan)
Enrolment Counselling
All student enrolment forms are checked by student coordinators after enrolment staff
This allows us to counsel students on their overall program, subject choices and the number of subjects studied
This process allows us to reduce possible problems later on
Student support teachers Student support teachers
Each teacher will be allocated a small Each teacher will be allocated a small “home” group to oversee“home” group to oversee
Preferably students they teachPreferably students they teach Conduct an intake interview with each Conduct an intake interview with each
student preferably over the phonestudent preferably over the phone Monitor their program and liaise with other Monitor their program and liaise with other
teachers and coordinators throughout the teachers and coordinators throughout the year year
7-10 SMAP Flowchart
Student enrols
Student is allocated Subject Teachers and Student Support Teacher
Subject and Student Support Teachers contact student via phone, letter or email within one week
Sub School Meetings to discuss progress, submissions and student welfare issues
No Work Submitted Subject and Student
Support Teachers contact student.
Work Submitted Satisfactory standard for
individual student needs. Student is
active.
Work Submitted Inadequate
standard for individual student
needs
No Response (3 weeks)
Amber Letter Sent Student Support
Teacher continues to contact student.
No Response (2 weeks)
P C. Teacher refers student to SSL and
SWC Red Letter Sent
SSL and SWC contact. Student
requirements reinforced, negotiate curriculum & provide
support
Enrichment or remediation
required. The development
of individual teaching and
learning programs. E.g.
Literacy, numeracy, motivational,
enrichment and modified programs
No Response (7 days)
SSL considers student inactive
SWC seeks regional involvement. Over 15 years – withdrawn.
Response
Student is active
Response
Student is active
SMAP Data – 7-10SMAP Data – 7-10
The aim of the SMAP process is to increase or sustain student activity The aim of the SMAP process is to increase or sustain student activity rates. rates.
Our activity rates in 2007 were:Our activity rates in 2007 were:
Activity Rates:Activity Rates:May 11th May 11th to to Sep 20th Sep 20th
Years 7-10 = 80% Years 7-10 = 80% Years 7-10 = 83%Years 7-10 = 83%
On average there has been an improvement of 3% across 7 – 10 from On average there has been an improvement of 3% across 7 – 10 from May to September 2007.May to September 2007.
11-12 Subschool Student Management Action Plan (SMAPs)
Non School based Students
Student enrols
Student is allocated Subject Teachers and Support Teacher
Subject and Support Teachers contact student via phone, letter or email within one week
No Work Submitted Subject and Support
Teachers contact student.
Work Submitted
No Response (2-3 weeks)
Subject teacher refers matter to Support
Teacher Support teacher sends
letter to parent/guardian or
student (young adult/TAFE)
No Response Defaulter status
(4 weeks) SSL sends Defaulter
notice to parent/guardian
No Response
No Improvement SSL notified by
subject teacher / support teacher SSL negotiates
change in course / timetable with
student and subject teacher. Notifies Support Teacher
Referred to SWC
Enrolment cancelled in subject
Unsatisfactory work standard / submission Subject teacher contacts student and notified Support Teacher
Satisfactory standard / submission
Subject and Support Teachers maintain contact with student and one another. Support Teacher monitors progress over all subjects
Completion of unit/semester/year
11-12 Subschool Student Management Action Plan (SMAPs) School based Students
Student enrols
Student is allocated Subject Teacher
Subject Teacher contacts student via phone, letter or email within one week
No Work Submitted Subject Teacher
contacts student.
Work Submitted
No Response (2-3 weeks)
Subject teacher sends letter to Home School
No Response Defaulter status
(4 weeks) SSL sends Defaulter
notice to Home School with copy to
parent/guardian
No Response
No Improvement Subject teacher contacts Home
School via telephone to discuss student with DE supervisor
Enrolment cancelled in subject
Unsatisfactory work standard / submission Subject teacher contacts student
Satisfactory standard / submission
Subject Teacher maintains contact with student and Home School where necessary
Completion of unit/semester/year
SMAP Data – 11 - 12SMAP Data – 11 - 12
2007
WEEK DEFAULTERS WARNINGS REGAINED C STATUS
1 344 238 169
2 192 136 99
3 669 420 388
4 326 150 268
5 303 80 250
6 14 3 10
TOTAL 1848 1027 1184
55.6% 64.1%
SMAP Data – 11-12SMAP Data – 11-12
2008
WEEK DEFAULTERS WARNINGS REGAINED C STATUS
1 273 110 191
2 206 139 109
3 105 76 47
4 304 247 113
5 193 133 62
6 127 95 56
TOTAL 1208 800 578
66.2% 47.8%
SMAP Data -11-12SMAP Data -11-12
Satisfactory completion baseline data Semester 1 Students who enrolled early for semester 1, (eg prior to courses beginning)
YearLevel %
2006 11 56
2006 12 70
2007 11 56
2007 12 73
2008 11 67
2008 12 70
Students who enrolled during week 4
YearLevel %
2006 11 33
2006 12 24
2007 11 7
2007 12 50
2008 11 34
2008 12 32
SMAP Data – 11-12SMAP Data – 11-12
Withdrawal rate baseline data
Withdrawal rates for those students who enrolled early
YearLevel %
2006 11 32
2006 12 25
2007 11 34
2007 12 22
2008 11 22
2008 12 23
Student enrolled during week 4
YearLevel %
2006 11 59
2006 12 67
2007 11 85
2007 12 43
2008 11 55
2008 12 49
Engagement Strategies / Options Engagement Strategies / Options
Online lessons / ChatsOnline lessons / Chats CampCamp Adjusted programs, such as DIY modules. Adjusted programs, such as DIY modules.
Teacher modifications to courses Teacher modifications to courses Special Provision Arrangements Special Provision Arrangements Student visits Student visits Welfare Team Welfare Team Community Partnerships Community Partnerships The Circuit Breaker Program The Circuit Breaker Program Small Talk Program (Young mums) Small Talk Program (Young mums)
Online lessons / Chats Online lessons / Chats
Assists in engaging Assists in engaging students in the students in the programprogram
Assist in building Assist in building relationships between relationships between students students
Reduces isolationReduces isolation Building a sense of Building a sense of
whole school whole school community community
Camp Camp
The DECV camp was The DECV camp was established in 2005established in 2005
It is open to all students from It is open to all students from years 7-12.years 7-12.
The camp has enabled students The camp has enabled students to make friends and meet new to make friends and meet new people in a safe, friendly and people in a safe, friendly and relaxed environment.relaxed environment.
Many students have continued Many students have continued the friendships after the camp the friendships after the camp has finished. has finished.
The camp also helps to build the The camp also helps to build the student teacher relationship and student teacher relationship and encourages engagement with encourages engagement with their program and school. their program and school.
Modified Programs Modified Programs
Adapt course materials to suit individual Adapt course materials to suit individual needsneeds
Review student workloads and overall Review student workloads and overall programs to suit individual circumstancesprograms to suit individual circumstances
Alternative programs such as DIY Modules, Alternative programs such as DIY Modules, Booster maths, Numeracy, Foundation Booster maths, Numeracy, Foundation English and Foundation maths English and Foundation maths
Offer a VCAL or VET certificate Offer a VCAL or VET certificate
Special Provision – Years 11 -12Special Provision – Years 11 -12
Modification to the actual courseworkModification to the actual coursework Modification to the overall program, such as Modification to the overall program, such as
looking at a 3 year VCE program looking at a 3 year VCE program Extension of time (in some cases) Extension of time (in some cases) VCE completion with no study scoreVCE completion with no study score
Student Visits Student Visits
Students are encouraged Students are encouraged to visit the DECVto visit the DECV
In some instances teachers In some instances teachers will visit students at home will visit students at home or at their base schoolor at their base school
These visits assist in the These visits assist in the important step of building important step of building relationships with students. relationships with students.
The DECV Welfare Team The DECV Welfare Team
The welfare team consists of:The welfare team consists of:
3 student counsellors3 student counsellors A psychologist who is on site 1 day per A psychologist who is on site 1 day per
weekweek
The Welfare TeamThe Welfare Team
Work closely with students to address their Work closely with students to address their individual needsindividual needs
Liaise with teachers and families / parents Liaise with teachers and families / parents Liaise with outside agencies such as doctors, Liaise with outside agencies such as doctors,
mental health workers, support agencies, DHSmental health workers, support agencies, DHS Implement strategies to assist students to engage Implement strategies to assist students to engage
with the programwith the program Oversee the student intake interview Oversee the student intake interview Oversee the social support network program Oversee the social support network program
Partnerships Partnerships
The DECV has made some links with The DECV has made some links with community organisations to assist students community organisations to assist students in particular areas or with particular needsin particular areas or with particular needs
For example:For example: Berry StreetBerry Street Link Up – Ballarat, Melton Link Up – Ballarat, Melton Visy Hub Visy Hub Shop 16 Shop 16
The Circuit Breaker Program The Circuit Breaker Program
This program enables students to be This program enables students to be removed from the school for a short period removed from the school for a short period of time to give both the student and the of time to give both the student and the school some time out (10 weeks)school some time out (10 weeks)
They are provided with DECV materials for They are provided with DECV materials for a short period of time with a view to a short period of time with a view to facilitating a successful return to school in facilitating a successful return to school in the near future. the near future.
Co-responsibility for the student between Co-responsibility for the student between DECV and home schoolDECV and home school
Small Talk Program Small Talk Program
This is a program aimed at This is a program aimed at supporting young mumssupporting young mums
They have access to a They have access to a common support teacher common support teacher who is familiar with their who is familiar with their specific needsspecific needs
Access to supporting Access to supporting materials on our website materials on our website aimed at assisting them aimed at assisting them with parenting and study with parenting and study skillsskills
Links to other young mums Links to other young mums (parents) enrolled at DECV (parents) enrolled at DECV
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