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EHP6 for SAP ERP 6.0
September 2012
English
External Financial Accounting Basics (102)
SAP AGDietmar-Hopp-Allee 1669190 WalldorfGermany
Building Block Configuration Guide
SAP Best Practices External Financial Accounting Basics (102): Configuration Guide
Copyright
© 2012 SAP AG. All rights reserved.
SAP, R/3, SAP NetWeaver, Duet, PartnerEdge, ByDesign, SAP BusinessObjects Explorer, StreamWork, SAP HANA, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and other countries.
Business Objects and the Business Objects logo, BusinessObjects, Crystal Reports, Crystal Decisions, Web Intelligence, Xcelsius, and other Business Objects products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of Business Objects Software Ltd. Business Objects is an SAP company.
Sybase and Adaptive Server, iAnywhere, Sybase 365, SQL Anywhere, and other Sybase products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of Sybase Inc. Sybase is an SAP company.
Crossgate, m@gic EDDY, B2B 360°, and B2B 360° Services are registered trademarks of Crossgate AG in Germany and other countries. Crossgate is an SAP company.
All other product and service names mentioned are the trademarks of their respective companies. Data contained in this document serves informational purposes only. National product specifications may vary.
These materials are subject to change without notice. These materials are provided by SAP AG and its affiliated companies ("SAP Group") for informational purposes only, without representation or warranty of any kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP Group products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty.
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SAP Best Practices External Financial Accounting Basics (102): Configuration Guide
Icons
Icon Meaning
Caution
Example
Note or Tip
Recommendation
Syntax
Typographic Conventions
Type Style Description
Example text Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options.
Cross-references to other documentation.
Example text Emphasized words or phrases in body text, titles of graphics and tables.
EXAMPLE TEXT Names of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE.
Example text Screen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools.
EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2) or the ENTER key.
Example text Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.
<Example text> Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.
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SAP Best Practices External Financial Accounting Basics (102): Configuration Guide
Content
External Financial Accounting Basics.............................................................................................9
1 Purpose................................................................................................................................... 9
2 Preparation.............................................................................................................................. 9
2.1 Prerequisites..................................................................................................................9
3 Configuration........................................................................................................................... 9
3.1 General Settings (from 'SAP NetWeaver').....................................................................9
3.1.1 Set Countries.............................................................................................................9
3.1.1.1 Set Country-Specific Checks................................................................................9
3.2 Financial Accounting Global Settings (New)................................................................10
3.2.1 Ledgers...................................................................................................................10
3.2.1.1 Fields.................................................................................................................. 10
3.2.1.1.1 Define Field Status Variants - Field status variants...................................10
3.2.1.2 Define Field Status Variants (part 'Field Status Groups')....................................11
3.2.1.2.1 Assigning Company Code to Field Status Variants...................................13
3.2.1.3 Ledger.................................................................................................................14
3.2.1.3.1 Define Currencies of Leading Ledger........................................................14
3.2.1.4 Fiscal Year and Posting Periods.........................................................................15
3.2.1.4.1 Maintain Fiscal Year Variant......................................................................15
3.2.1.4.2 Posting Periods..........................................................................................15
3.2.1.4.2.1 Define Variants for Open Posting Periods..........................................153.2.1.4.2.2 Assign Variants to Company Code.....................................................153.2.1.4.2.3 Open and close posting periods.........................................................16
3.2.1.5 Parallel Accounting.............................................................................................17
3.2.1.5.1 Defining Accounting Principles..................................................................17
3.2.1.5.2 Assign Accounting Principle to Ledger Groups..........................................17
3.2.1.6 Real-Time Integration of Controlling with Financial Accounting..........................18
3.2.1.6.1 Assign Variants for Real-Time Integration to Company Codes..................18
3.2.2 Global Parameters for Company Code...................................................................19
3.2.2.1 Enter Global Parameters (additional details).......................................................19
3.2.2.2 Tax...................................................................................................................... 20
3.2.2.2.1 Define Foreign VAT Registration Numbers................................................20
3.2.3 Document................................................................................................................21
3.2.3.1 Document Number Ranges.................................................................................21
3.2.3.1.1 Documents in Entry View...........................................................................21
3.2.3.1.1.1 Define Document Number Ranges for Entry View..............................21
3.2.3.1.2 Documents in General Ledger View..........................................................23
3.2.3.1.2.1 Define Document Number Ranges for General Ledger View.............23
3.2.3.2 Document Types.................................................................................................24
3.2.3.2.1 Define Document Types for Entry View.....................................................24
3.2.3.3 Define Posting Keys............................................................................................26
3.2.3.4 Rules for Changing Documents..........................................................................30
3.2.3.4.1 Document Change Rules, Line Item..........................................................30
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3.2.3.5 Tolerance Groups...............................................................................................31
3.2.3.5.1 Define Tolerance Groups for Employees...................................................31
3.2.3.6 Default Values.....................................................................................................32
3.2.3.6.1 Change Message Control for Document Processing.................................32
3.2.4 Tax on Sales / Purchases........................................................................................34
3.2.4.1 Calculation..........................................................................................................34
3.2.4.1.1 Define Tax Keys........................................................................................34
3.2.4.1.2 Define Tax Code Names............................................................................37
3.2.4.1.3 Import/Create Tax Codes...........................................................................39
3.2.4.2 Posting................................................................................................................40
3.2.4.2.1 Assign Tax Codes for Non-Taxable Transactions......................................40
3.2.5 Correspondence......................................................................................................40
3.2.5.1 Assign Programs for Correspondence Types.....................................................40
3.2.5.2 Define Sender Details for Correspondence Form...............................................41
3.3 General Ledger Accounting (New) (from 'Financial Accounting (New)')......................42
3.3.1 Master Data.............................................................................................................42
3.3.1.1 G/L Accounts.......................................................................................................42
3.3.1.1.1 Preparations..............................................................................................42
3.3.1.1.1.1 Edit Chart of Accounts List.................................................................42
3.3.1.1.2 Transport Chart of Accounts......................................................................43
3.3.1.1.2.1 Define Account Group........................................................................433.3.1.1.2.2 Create Accounts.................................................................................443.3.1.1.2.3 Define Account Determination for Real-Time Integration....................443.3.1.1.2.4 Define Account for Exchange Rate Difference Posting......................453.3.1.1.2.5 Create Accounts for Clearing Differences...........................................453.3.1.1.2.6 Define Accounts for Automatic Tax Payable Transfer Posting...........453.3.1.1.2.7 Define Retained Earnings Account.....................................................463.3.1.1.2.8 Define Accounts for Materials Management.......................................463.3.1.1.2.9 Define Income Statement Accounts...................................................473.3.1.1.2.10 Define Balance Sheet Accounts.......................................................473.3.1.1.2.11 Define Accounts for Cash Discount Taken.......................................473.3.1.1.2.12 Define Accounts for Lost Cash Discount..........................................483.3.1.1.2.13 Define Accounts for Overpayments / Underpayments......................483.3.1.1.2.14 Define Account for Rounding Differences.........................................483.3.1.1.2.15 Define Accounts for Payment Differences with Altern. Currency......493.3.1.1.2.16 Define Accounts for Bank Charges (Vendors)..................................493.3.1.1.2.17 Define Accounts for Cash Discount Granted....................................503.3.1.1.2.18 Define Accounts for Tax Clearing.....................................................503.3.1.1.2.19 Define Accounts for Automatic Offsetting Entry................................513.3.1.1.2.20 Define Accounts for Bill of Exchange Transactions..........................513.3.1.1.2.21 Define Tax Accounts........................................................................523.3.1.1.2.22 Prepare Automatic Postings for Foreign Currency Valuation............523.3.1.1.2.23 Define Adjustment Accounts for GR/IR Clearing..............................543.3.1.1.2.24 Define Adjustment Accounts for Receivables/Payables by Maturity.543.3.1.1.2.25 Define Adjustment Accounts for GR/IR Changed Reconciliation Accounts 563.3.1.1.2.26 Define Alternative Reconciliation Account for Customers.................563.3.1.1.2.27 Define Alternative Reconciliation Account for Vendors.....................583.3.1.1.2.28 Specify Accounts for Subsequent Adjustment..................................59
3.3.2 Business Transactions............................................................................................59
3.3.2.1 Open Item Clearing.............................................................................................59
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3.3.2.1.1 Prepare Automatic Clearing.......................................................................59
3.3.2.1.2 Define Tolerance Groups for G/L Accounts...............................................60
3.3.2.2 Adjustment Posting/Reversal..............................................................................61
3.3.2.2.1 Permit Negative Posting............................................................................61
3.3.2.2.2 Define Reasons for Reversal.....................................................................61
3.3.3 Periodic Processing.................................................................................................62
3.3.3.1 Report................................................................................................................. 62
3.3.3.1.1 German Foreign Trade Regulations..........................................................62
3.3.3.1.1.1 Enter Company Data for German Foreign Trade Regulations............62
3.3.4 Customer Accounts.................................................................................................64
3.3.4.1 Master Data........................................................................................................64
3.3.4.1.1 Preparations for Creating Customer Master Data......................................64
3.3.4.1.1.1 Create Number Ranges for Customer Accounts................................643.3.4.1.1.2 Define Account Groups with Screen Layout (Customers)...................653.3.4.1.1.3 Assign Number Ranges to Customer Account Groups.......................66
3.3.4.2 Line Items...........................................................................................................66
3.3.4.2.1 Display Line Items.....................................................................................66
3.3.4.2.1.1 Define Line Layout..............................................................................663.3.4.2.1.2 Choose Additional Fields....................................................................67
3.3.5 Vendor accounts.....................................................................................................69
3.3.5.1 Master Data........................................................................................................69
3.3.5.1.1 Preparations for Creating Vendor Master Data..........................................69
3.3.5.1.1.1 Define Accounting Clerks...................................................................693.3.5.1.1.2 Create Number Ranges for Vendor Accounts....................................693.3.5.1.1.3 Define Account Groups with Screen Layout (Vendors)......................703.3.5.1.1.4 Define Screen Layout per Activity (Vendors)......................................71
3.3.6 Business Transactions............................................................................................72
3.3.6.1 Incoming Invoices/Credit Memos........................................................................72
3.3.6.1.1 Maintain Terms of Payment.......................................................................72
3.3.6.1.2 Incoming Invoices/Credit Memos – Enjoy..................................................73
3.3.6.1.2.1 Define Posting Key for Incoming Invoices/Credit Memos...................73
3.3.6.2 Outgoing Payments.............................................................................................73
3.3.6.3 Outgoing Payments Global Settings...................................................................73
3.3.6.3.1 Define Posting Keys for Clearing...............................................................73
3.3.6.3.2 Define Payment Block Reasons................................................................75
3.3.6.3.3 Define Default Values for Payment Block..................................................76
3.3.6.3.4 Manual Outgoing Payments.......................................................................76
3.3.6.3.4.1 Define Tolerances (Vendors)..............................................................763.3.6.3.4.2 Define Reason Codes (Manual Outgoing Payments).........................77
3.3.6.4 Automatic Outgoing Payments............................................................................78
3.3.6.4.1 Payment Method/Bank Selection for Payment Program............................78
3.3.6.4.1.1 Set Up All Company Codes for Payment Transactions......................783.3.6.4.1.2 Set Up Paying Company Codes for Payment Transactions...............793.3.6.4.1.3 Set Up Payment Methods per Country for Payment Transactions.....803.3.6.4.1.4 Set Up Payment Methods per Company Code for Payment Transactions843.3.6.4.1.5 Create Bank Master Data...................................................................873.3.6.4.1.6 Define House Banks - House Banks..................................................88
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3.3.6.4.1.7 Define House Banks - Bank Accounts................................................903.3.6.4.1.8 Set Up Bank Determination for Payment Transactions: Ranking Order
913.3.6.4.1.9 Set Up Bank Determination for Payment Transactions: Available Amounts 923.3.6.4.1.10 Set Up Bank Determination for Payment Transactions: Bank Accounts 933.3.6.4.1.11 Set Up Bank Determination for Payment Transactions: Value Date.94
3.3.6.4.2 Payment Media..........................................................................................95
3.3.6.4.2.1 Define Sender Details for Payment Forms.........................................953.3.6.4.2.2 Assign Payment Medium Format and Note to Payee to Payment Method 963.3.6.4.2.3 Define Instruction Keys.......................................................................96
3.3.6.5 Dunning...............................................................................................................97
3.3.6.5.1 Basic Settings for Dunning.........................................................................97
3.3.6.5.1.1 Define Dunning Block Reasons..........................................................97
3.3.6.6 Dunning Procedure.............................................................................................98
3.3.6.6.1 Define Dunning Procedures.......................................................................98
3.3.6.6.1.1 Define Dunning Procedures (Dunning Control)................................1023.3.6.6.1.2 Define Interest Rates........................................................................102
3.3.6.6.2 Printout....................................................................................................103
3.3.6.6.2.1 Allow Dunning with SmartForms.......................................................103
3.3.6.7 Interest Calculation...........................................................................................104
3.3.6.7.1 Interest Calculation..................................................................................104
3.3.6.7.1.1 Define Reference Interest Rates......................................................1043.3.6.7.1.2 Define Time-Based Terms................................................................1053.3.6.7.1.3 Enter Interest Values........................................................................106
3.3.6.7.2 Interest Posting........................................................................................106
3.3.6.7.2.1 A/R: Calculation of Interest on Arrears.............................................106
3.3.6.8 Closing..............................................................................................................107
3.3.6.8.1 Count.......................................................................................................107
3.3.6.8.1.1 Define Reply Addresses for Balance Confirmation...........................107
3.4 Bank Accounting........................................................................................................108
3.4.1 Bank Accounts......................................................................................................108
3.4.1.1 Update House Bank Account with House Bank ID............................................108
11. Make the following entries:...............................................................................................109
8. Save your entries.................................................................................................................... 109
3.4.2 Business Transactions..........................................................................................109
3.4.2.1 Check Deposit...................................................................................................109
3.4.2.1.1 Define Variants for Check Deposit/ Manual Bank Statement/ GL items: Administration............................................................................................................109
3.4.2.2 Payment Transactions......................................................................................111
3.4.2.2.1 Manual Bank Statement..........................................................................111
3.4.2.2.1.1 Make Global Settings for Electronic Bank Statement.......................1113.4.2.2.1.2 Create and Assign Business Transactions.......................................117
3.4.2.2.2 Electronic Bank Statement.......................................................................118
3.4.2.2.2.1 Define Program and Variant Selection.............................................118
3.4.3 Import and assign Reporting Variants...................................................................118
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3.4.3.1 Reporting Variants............................................................................................118
3.4.3.2 Reporting Variants Payment Media (program SAPFPAYM).............................120
3.4.3.3 Assign Selection Variants.................................................................................121
3.5 Period End Activities..................................................................................................121
3.5.1 Bank-Account Interest Calculation........................................................................121
3.5.1.1 Prepare Account Balance Interest Calculation..................................................121
3.5.1.2 Define Reference Interest Rates.......................................................................123
3.5.1.3 Define Time-Dependent Terms.........................................................................124
3.5.1.4 Enter Interest Values.........................................................................................125
3.5.2 Prepare G/L Account Balance Interest Calculation...............................................125
3.5.2.1 Prepare G/L Accnt. Balance Interest Calc. - Control Data................................125
3.5.2.2 Prepare G/L Accnt. Balance Interest Calc. - Posting Rules..............................126
3.5.2.3 Defining Sort Method / Adjustment Accounts for Regrouping Receivables.......127
3.5.2.4 Prepare G/L Accnt. Balance Interest Calc. - Account Symbols.........................128
3.5.2.5 Prepare G/L Accnt. Balance Interest Calc. - Account Symbol Descriptions......128
3.5.3 Valuate.................................................................................................................. 129
3.5.3.1 Foreign Currency Valuation Methods................................................................129
3.5.3.2 Define Valuation Areas.....................................................................................130
3.5.3.3 Assign Valuation Areas and Accounting Principles...........................................131
3.5.3.4 Foreign Currency Valuation: Acct Determination For OI Exch.Rate Differences132
3.5.3.5 Foreign Currency Valuation: Account balances................................................134
3.5.3.6 Define Sort Method / Adjustment Accounts for Regrouping Receivables..........135
3.5.3.7 Def. Sort Meth. and Adjustment Accts - Receivables........................................135
3.5.3.8 Def. Sort Meth. and Adjustment Accts - Payables.............................................136
3.5.3.8.1 Adjustment Accounts for Receivables/Payables by Maturity...................137
3.5.3.8.2 Adjustment Accounts for Changed Reconciliation Accounts....................139
3.5.3.8.2.1 Define Adjustment Accounts for Changed Reconc.Acct.: posting Keys139
3.5.3.8.2.2 Def. Adjustment Accnt.s f. Changed Reconc.Acct. Balance Sheet Transfer Postings..................................................................................................139
3.5.3.8.3 Define Alternative Reconciliation Account for Customers........................140
3.5.4 Period End Reporting............................................................................................142
3.5.4.1 Entering Company Data for German Foreign Trade Regulations......................142
3.5.4.2 Creating Financial Statement Version...............................................................143
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SAP Best Practices External Financial Accounting Basics (102): Configuration Guide
External Financial Accounting Basics
1 PurposeThis configuration guide provides the information you need to set up the configuration of this building block manually.
If you do not want to configure manually and prefer an automated installation process using BC Sets and other tools, refer to the installation guide of this building block.
2 Preparation
2.1 PrerequisitesBefore you start installing this scenario, you must install prerequisite building blocks.
For more information, see the Building Block Prerequisite Matrix for Baseline. The matrix (an Excel file) is linked on the solution's DVD Web site in one of the following two locations:
Content Library
3 Configuration
3.1 General Settings (from 'SAP NetWeaver')
3.1.1 Set Countries
3.1.1.1 Set Country-Specific Checks
UseThe purpose of this activity is to include rules for checking the
Bank data
Postal data
Control data
Normally in the SAP standard delivery system, all countries are defined according to the international ISO standard. In case the rules have to be changed the following activity is necessary. In Best Practices the rules of FR and US have to be changed.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu SAP NetWeaver General Settings Set Countries Set Country-Specific Checks
Menú IMG SAP NetWeaver Parametrizaciones generales Configurar país Configurar verificaciones especificas de país.
Transaction code OY17
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2. On the Change View “Field Country Field Checks”: Overview screen select country CL
3. On the Change View “Field Country Field Checks”: Details screen, make the following entries
Field name Description User action and values Note
Bank Key 1
Postal code length
Length: 07
Checking rule: 01
Bank account number
Length:
Checking rule:
Bank number length
Length: 15
Checking rule: 05
Post bank acct. no
Length:
Checking rule:
Tax Number 1 Length: 11
Checking rule: 05
Tax Number 2 Length:
Checking rule:
VAT registration no
Length:
Checking rule:
Length of bank key
Length: 15
Checking rule:05
Other data <select>
4. Select save (CTRL+S).
5. Insert the customizing request
3.2 Financial Accounting Global Settings (New)
3.2.1 Ledgers
3.2.1.1 Fields
3.2.1.1.1 Define Field Status Variants - Field status variants
UseIn this activity you create a field status variant with the corresponding field status groups
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Ledgers Fields Define Field Status Variants
Menú IMG Gestión financiera (Nuevo) Parametrizaciones básicas de gestión financiera (Nuevo) Libros Campos Definir variantes de status de campos.
Transaction code OBC4
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. Select the field status variant “0001”.
2. Choose Copy as… .
3. Make the following entries:
FStV Field status name
0010 Field Status BP
4. Go to the next activity.
3.2.1.2 Define Field Status Variants (part 'Field Status Groups')
UseIn this activity you create the field status groups.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Ledgers Fields Define Field Status Variants
Menú IMG Gestión financiera (Nuevo) Parametrizaciones básicas de gestión financiera (Nuevo) Libros Campos Definir variantes de status de campos.
Transaction code OBC4
Select the field status variant “1000”.
2. Choose Copy as… .
3. Make the following entries:
FStV Field status name
0010 Field Status BP
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4. On the Specify object to be copied screen, Select copy all.
Field status group Text
YB01 General (with text & assignment)
YB03 Material consumption accounts
YB04 Cost accounts
YB05 Bank accounts (obligatory value date)
YB06 Material accounts
YB07 Asset accts (w/o accumulated depreciatn)
YB08 Assets area clearing accounts
YB09 Bank accounts (obligatory due date)
YB11 Clearing accounts (with settlement per.)
YB12 Receivables/payables clearing
YB13 General (obligatory text)
YB14 MM adjustment accounts
YB17 Freight/customs provisions/clearing (MM)
YB18 Scrapping (MM)
YB19 Other receivables/payables
YB23 Plant maintenance accounts
YB25 Inventory adjustment accounts
YB26 Accounts for down payments made
YB29 Revenue accounts
YB30 Change in stock accounts
YB31 Accounts for down payments received
YB32 Bank accounts (obligat.value/due dates)
YB33 Cost accounts for external services
YB36 Revenue accts (with cost center)
YB39 Accts for pmnts on acct made for assets
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YB40 Personnel clearing accounts
YB41 Tax office clearing accounts
YB45 Goods/invoice received clearing accounts
YB49 Manufacturing costs accounts
YB50 Central control clearing accounts
YB52 Accounts for fixed asset retirement
YB56 Amortization accounts
YB59 Inventory accounting material stock acct
YB62 Investment support accounts
YB64 Other cost accounts (obligatory text)
YB65 Provisions (transac.type obligatory)
YB67 Reconciliation accounts
YB68 Reconciliatn accts (payables - Austria)
YB69 Cost accounts (travel expenses)
YB70 Clearing accounts (travel expenses)
YB71 Reconcil.accts (KIDNO/foreign payment)
ICCF CO <-> FI reconciliation posting
Z001 BP - General (w/ text, assignment, PC)
5. Save your entries.
3.2.1.2.1 Assigning Company Code to Field Status Variants
UseIn this activity you assign the company code to the field status variant.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Ledgers Fields Assign Company Code to Field Status Variants
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Menú IMG Gestión financiera (Nuevo) Parametrizaciones básicas de gestión financiera (Nuevo) Libros Campos Asignar sociedad a variantes status campos.
Transaction code SPRO
2. Make the following entries for company code 1000:
Company Code Field Status Variant
1000 0010
3. Save your entries.
3.2.1.3 Ledger
3.2.1.3.1 Define Currencies of Leading Ledger
UseIn this IMG activity, you specify the currencies to be applied in the leading ledger. You can make the following settings for each company code:
The local currency (as company code currency) is specified in the company code settings.
You can define one or two additional local currencies that you store per company code parallel to the first local currency.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Ledgers Ledger Define Currencies of Leading Ledger
Menú IMG Gestión financiera (Nuevo) Parametrizaciones básicas de gestión financiera (Nuevo) Libros Libros Definir monedas de ledger principal
Transaction code SPRO
2. On the Change View ”Additional Local currencies for Company Code”: Overview screen select company code 1000 and choose Details.
3. On the Change View ”Additional Local Currencies for Company Code”: Details screen make the following entries:
2nd local Currency
Currency Exchange Rate Type
Source Currency
Type of Translation
40 USD M 1 2
4. Choose Save.
5. Chose Back.
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3.2.1.4 Fiscal Year and Posting Periods
3.2.1.4.1 Maintain Fiscal Year Variant
Use
This activity is only necessary, if the standard fiscal year variants cannot be used.
For Baseline the standard customizing is required with fiscal year variant K4.
3.2.1.4.2 Posting Periods
3.2.1.4.2.1 Define Variants for Open Posting Periods
UseIn this activity, you define variants for open posting periods.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Ledgers Fiscal Year and Posting Periods Posting Periods Define Variants for Open Posting Periods
Menú IMG Gestión financiera (Nuevo) Parametrizaciones básicas de gestión financiera (Nuevo) Libros Ejercicio y períodos contables Periodos Contables Definir variantes para períodos contables abiertos
Transaction code SPRO
2. On the Change View “Posting Periods: Define Variants”: Overview screen make the following entries:
Field name Description User action and values Note
Variant 0010
Name Variant 0010
3. Save your entry.
3.2.1.4.2.2 Assign Variants to Company Code
UseIn this activity, you make the specification that is necessary to be able to work in several company codes with the same variant for open posting periods.
Procedure4. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Ledgers Fiscal Year and Posting Periods Posting Periods Assign Variants to Company Code
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Menú IMG Gestión financiera (Nuevo) Parametrizaciones básicas de Gestión financiera (Nuevo) Libros Ejercicio y Períodos contables Períodos contables Asignar variantes a sociedad
Transaction code SPRO
5. On the Change View “Assing Com.Code-> Posting Period Variants”: Overview screen make the following entries:
Field name Description User action and values Note
COCd Company Code 1000
Variant 0010
6. Save your entry.
3.2.1.4.2.3 Open and close posting periods
Use
In this activity, you can specify which periods are open for posting for each variant. You have two time intervals (time period 1 and time period 2). In each interval, specify a period lower limit, a period upper limit, and the fiscal year.
You close a period by selecting the period specifications so that the period to be closed does not fall within them.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Ledgers Fiscal Year and Posting Periods Posting Periods Open and Close Posting Periods
Menú IMG Gestión financiera (Nuevo) Parametrizaciones básicas de gestión financiera (Nuevo) Libros Ejercicio y períodos contables Periodos Contables Abrir y Cerrar Periodos Contables
Transaction code SPRO
2. On the Change View “Posting Periods: Specify Time Intervals”:Overview screen make the following entries:
Var. A To accountFrom per. 1 Year
To period Year
From per. 2 Year
To period Year
0010 + 1 2000 12 2020 13 2000 16 2020
0010 A ZZZZZZZZZZ 1 2000 12 2020 13 2000 16 2020
0010 D ZZZZZZZZZZ 1 2000 12 2020 13 2000 16 2020
0010 K ZZZZZZZZZZ 1 2000 12 2020 13 2000 16 2020
0010 M ZZZZZZZZZZ 1 2000 12 2020 13 2000 16 2020
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0010 S ZZZZZZZZZZ 1 2000 12 2020 13 2000 16 2020
3. Save your entry.
3.2.1.5 Parallel Accounting
3.2.1.5.1 Defining Accounting Principles
UseIn this activity, you define your accounting principles. Then you can assign the desired ledger group to the accounting principles.
For performance reasons, you can combine several different accounting principles in one entry; for example, you create one accounting principle for IAS/US-GAAP.
For Baseline Germany the HGB principle is necessary.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting(New) Financial Accounting Global Settings (New) Ledgers Parallel Accounting Define Accounting Principles
Menú IMG Gestión financiera (Nuevo) Parametrizaciones básicas de gestión financiera (Nuevo) Libros Preparacion de cuenta Paralela Definir normas de presentacion de Cuentas
Transaction code SPRO
2. On the Change View “Accounting Principles”: Overview screen make the following entries:
Field name Description User action and values Note
ACC Accounting Principle
IFRS
Name/Description of Accounting Principle
IFRS
3. Save your entry.
3.2.1.5.2 Assign Accounting Principle to Ledger Groups
UseIn this IMG activity, you assign the desired ledger group to your accounting principles.
Procedure4. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting(New) Financial Accounting Global Settings (New) Ledgers Parallel Accounting Assign
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Accounting Principle to Ledger Groups
Menú IMG Gestión financiera (Nuevo) Parametrizaciones básicas de gestión financiera (Nuevo) Libros Presentación de cuentas paralela Asignar norma de presentación de cuentas a grupos de ledgers
Transaction code SPRO
5. On the Change View “Assignment of Accounting Principle to Target Ledger Group”: Overview screen make the following entries:
Field name Description User action and values Note
Accounting IFRS
Target Ledger Group
0L
6. Save your entry.
3.2.1.6 Real-Time Integration of Controlling with Financial Accounting
3.2.1.6.1 Assign Variants for Real-Time Integration to Company Codes
UseIn this IMG activity, you assign the variants to one or more company codes in which you have combined customizing settings for the real-time integration of Controlling with Financial Accounting. If you assign no variant to a company code, no real-time integration is activated for that company code.
Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting(New) Financial Accounting Global Settings (New) Ledgers Real-Time Integration of Controlling with Financial Accounting Assign Variants for Real-Time Integration to Company Codes
Menú IMG Gestión financiera (Nuevo) Parametrizaciones básicas de gestión financiera (Nuevo) Libros Integración en tiempo real del Controlling con la gestión financiera Asignar variants para integración tmpo.real a sociedades
Transaction code SPRO
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2. On the Change View “Assignment of Variants for Real-Time Integration for CoCo screen make the following entries:
Field name Description User action and values Note
Company C Company Code 1000
Variant for Real-Time Integration
0001 Standard-Variant
3. Save your entry.
3.2.2 Global Parameters for Company Code
3.2.2.1 Enter Global Parameters (additional details)
Use
In this activity, you can make various global specifications for the company code. In addition, you can look at the most important specifications of the company code at any time in the overview. This includes, among other things, the chart of accounts and the fiscal year variant.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting(New) Financial Accounting Global Settings (New) Global Parameters for Company Code Enter Global Parameters
Menú IMG Gestión financiera (Nuevo) Parametrizaciones básicas de gestión financiera (Nuevo) Parámetros globales para la sociedad Verificar y completar parámetros globlales.
Transaction code SPRO
2. On the Change View “Company Code Global Data”:Overview screen select Company Code 1000 and make the following entries:
Field name Description User action and values Note
Chart of Accts Chart of account CL01
Credit Control Area
1000
Fiscal Year Variant
K4
VAT Registration No.
DE123456789
Document entry screen variant
2
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Field name Description User action and values Note
Field status variant
0010
Pstng period variant
0010
Max. echange rate deviation
10
Inflation Method
CL01
Cost of sales 2
Negativ postings permitted
<select>
Cash Management activatetd
<select>
3. On the Change View “Company Code Global Data”:Details screen select Additional Data and make the following entries:
Field name Description User action and values Note
ZM permit memo
Antragsteller der Zulassung: SAP AG
ZM permit memo
Zulassende Behörde: BfF
ZM permit memo
Datum/Aktenzeichen: 26.04.1993 – S7427c – ZU 13
INTRASTAT ID number
10051962
4. Save your entries.
3.2.2.2 Tax
3.2.2.2.1 Define Foreign VAT Registration Numbers
UseIn this activity, you define the VAT registration number which you received in another EC member state for every company code which has its headquarter in an EC country and maintains business transactions with other EC member states.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Global Parameters for Company Code Tax VAT Registration Numbers (VAT Reg. No.) Define Foreign VAT Registration Numbers
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Menú IMG Gestión financiera (Nuevo) Parametrizaciones básicas de gestión financiera (Nuevo) Parámetros globales para la sociedad .Impuestos .Almacenar N.I.F comunitario para extranjero
Transaction code SPRO
2. On the Change View “View for ‘T001N-UINNR” :Overview screen make the following entries:
Field name Description User action and values Note
CoCD Company Code 1000
Cty Country FR
VAT Registration No.
FR94409514692
3. Save your entries.
3.2.3 Document
3.2.3.1 Document Number Ranges
3.2.3.1.1 Documents in Entry View
3.2.3.1.1.1 Define Document Number Ranges for Entry View
UseOnly one document number interval can be defined for each document type in a company code. The document number intervals in a company code must not overlap. In this activity you define the number ranges which are to be used for the document types.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Document Document Number Ranges Documents in Entry View Define Document Number Ranges for Entry View
Menú IMG Gestión financiera (Nuevo) Parametrizaciones básicas de gestión financiera (Nuevo) Documento .Rango de números de documento .Documentos en vista de registro Definir rangos de numeros de documentos de la vista de entrada de datos
Transaction code SPRO
2. On the Number Ranges For Accounting Documents screen make the following entries:
Field name Description User action and values Note
Company Code 1000
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1. Choose Change Intervals.
2. On the Maintain Number Range Intervals view, choose Insert Interval.
3. In the Insert Interval dialog boy make the following entries; after each entry choose Insert. Then again choose Insert Interval.
No To Fiscal Year From No. To No. External
01 9999 0100000000 0199999999
02 9999 0200000000 0299999999
03 9999 0300000000 0399999999
04 9999 0400000000 0499999999
05 9999 0500000000 0599999999
06 9999 0600000000 0699999999
07 9999 0700000000 0799999999
08 9999 0800000000 0899999999
09 9999 0900000000 0999999999
10 9999 1000000000 1099999999
11 9999 1100000000 1199999999
12 9999 1200000000 1299999999
13 9999 1300000000 1399999999
14 9999 1400000000 1499999999
15 9999 1500000000 1599999999
16 9999 1600000000 1699999999
17 9999 1700000000 1799999999
18 9999 1800000000 1899999999
19 9999 1900000000 1999999999
20 9999 2000000000 2099999999
21 9999 2100000000 2199999999
47 9999 4700000000 4799999999
48 9999 4800000000 4899999999
49 9999 4900000000 4999999999
50 9999 5000000000 5099999999
51 9999 5100000000 5199999999 X
52 9999 5200000000 5299999999
53 9999 5300000000 5399999999
81 9999 8100000000 8199999999
82 9999 8200000000 8299999999
83 9999 8300000000 8399999999
84 9999 8400000000 8499999999
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No To Fiscal Year From No. To No. External
85 9999 8500000000 8599999999
90 9999 9000000000 9099999999
X1 9999 9100000000 9199999999
X2 9999 9299999999 9399999999
4. Choose Save.
5. Confirm the dialog box regarding transport of number range intervals.
6. Choose Back.
7. Choose Save.
8. Confirm the dialog box regarding transport of number range intervals.
9. Choose Back twice to leave the IMG activity.
3.2.3.1.2 Documents in General Ledger View
3.2.3.1.2.1 Define Document Number Ranges for General Ledger View
UseOnly one document number interval can be defined for each document type in a company code. The document number intervals in a company code must not overlap. In this activity you define the number ranges which are to be used for the document types.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Document Document Number Ranges Documents in General Ledger View Define Document Number Ranges for General Ledger View
Menú IMG Gestión financiera (Nuevo) Parametrizaciones básicas de gestión financiera (Nuevo) Documento Rangos de números de documento Documentos en vista de libro mayor Definir rangos de números de documento de la vista de libro mayor
Transaction code SPRO
2. On the Number Ranges For Documents in General Ledger View screen make the following entries:
Field name Description User action and values Note
Company Code 1000
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3. Make the following entries for company code 1000, refer to the previous chapter for the procedure.
No. To Fiscal Year
From No. To No. External
Z1 2099 1000000000 1099999999
4. Save your entries.
3.2.3.2 Document Types
3.2.3.2.1 Define Document Types for Entry View
UseIn this IMG activity, you have to define for your leading ledger the document types for the documents. You do this in the entry view and assign at the same time a number range interval to the document types.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Document Document Types Define Document Types for Entry View
Menú IMG Gestión financiera (Nuevo) Parametrizaciones básicas de gestión financiera (Nuevo) Documento Tipos de documento Definir clases de documento de la vista de entrada de datos
Transaction code OBA7
2. Please check, if the following settings are on the system:
Docu-ment type
Number range
Reverse Document type
Account types allowed( set the indicator:
A for Assets,D for Customer,K for vendor,M for Material,S for G/L account)
Trading partner
Net document type
Inter company Posting
AA 01 ADKMS
AB 01 ADKMS X
AC 06 ADKMS
AD 01 ADKMS
AF 03 AS
AN 01 AKMS X
AP 02 KA AKS
CH 01 ADS
DA 16 ADS
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Docu-ment type
Number range
Reverse Document type
Account types allowed( set the indicator:
A for Assets,D for Customer,K for vendor,M for Material,S for G/L account)
Trading partner
Net document type
Inter company Posting
DG 16 DS
DR 18 ADMS
DV 16 DS
DY 16 ADMS
DZ 14 DS
EU 02 ADKMS
EX 02 DKS
IF 07 KS
KA 17 AKMS
KG 17 AKMS
KN 01 AKMS X
KP 48 AMS
KR 19 AKMS
KZ 15 AKS
ML 47 MS
PR 48 MS
RA 51 AKMS
RB RB S
RE 51 AKMS
RK 53 AKMS
RN 51 AKMS X
RV Z1 ADS
SA 01 ADKMS
SB 12 S
SK 13 S
SU 01 ADKMS X X
UE 04 ADKMS
WA 49 AMS
WE 50 AMS
WI 49 AMS
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Docu-ment type
Number range
Reverse Document type
Account types allowed( set the indicator:
A for Assets,D for Customer,K for vendor,M for Material,S for G/L account)
Trading partner
Net document type
Inter company Posting
WL 49 AMS
WN 50 AMS X
Y1 52 AKMS
ZB 51 AKMS
ZC 51 AKMS
ZD 51 AKMS
ZG 00 ADS
ZL 00 ADS
ZT 51 AKMS
ZP 20 ADKMS
ZR 20 DKS
ZS 05 DKS
ZV 20 ADKMS
3. Save your entries.
3.2.3.3 Define Posting Keys
UseIn this activity you define posting keys. Users specify a posting key before entering a line item. The posting key controls how the line item is entered and processed.
For each posting key, you define among other things:
which side of an account can be posted to,
which type of account can be posted to, and
which fields the system displays on the entry screens and whether an entry have to be made (field status).
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (New) Financial Accounting Global Settings (New) Document Define Posting Keys
Menú IMG Gestión financiera (Nuevo) Parametrizaciones básicas de gestión financiera (Nuevo) Documento Definir clave contabilización
Transaction code OB41
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2. Please check, if the following settings are on the system:
Clave de Cont. Nombre Debito/Credito Tipo de Cuenta
00 Act assignment model
01 Invoice Debit Customer
02 Reverse credit memo Debit Customer
03 Expenses Debit Customer
04 Other receivables Debit Customer
05 Outgoing payment Debit Customer
06 Payment difference Debit Customer
07 Other clearing Debit Customer
08 Payment clearing Debit Customer
09 Special G/L debit Debit Customer
0A CH Bill.doc. Deb Debit Customer
0B CH Cancel.Cred.memoD Debit Customer
0C CH Clearing Deb Debit Customer
0X CH Clearing Cred Debit Customer
0Y CH Credit memo Cred Debit Customer
0Z CH Cancel.BillDocDeb Debit Customer
11 Credit memo Credit Customer
12 Reverse invoice Credit Customer
13 Reverse charges Credit Customer
14 Other payables Credit Customer
15 Incoming payment Credit Customer
16 Payment difference Credit Customer
17 Other clearing Credit Customer
18 Payment clearing Credit Customer
19 Special G/L credit Credit Customer
1A CH Cancel.Bill.docDe Credit Customer
1B CH Credit memo Deb Credit Customer
1C CH Credit memo Deb Credit Customer
1X CH Clearing Cred Credit Customer
1Y CH Cancel.Cr.memo C Credit Customer
1Z CH Bill.doc. Cred Credit Customer
21 Credit memo Debit Vendor
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Clave de Cont. Nombre Debito/Credito Tipo de Cuenta
22 Reverse invoice Debit Vendor
24 Other receivables Debit Vendor
25 Outgoing payment Debit Vendor
26 Payment difference Debit Vendor
27 Clearing Debit Vendor
28 Payment clearing Debit Vendor
29 Special G/L debit Debit Vendor
31 Invoice Credit Vendor
32 Reverse credit memo Credit Vendor
34 Other payables Credit Vendor
35 Incoming payment Credit Vendor
36 Payment difference Credit Vendor
37 Other clearing Credit Vendor
38 Payment clearing Credit Vendor
39 Special G/L credit Credit Vendor
40 Debit entry Debit G/L account
50 Credit entry Credit G/L account
70 Debit asset Debit Asset
75 Credit asset Credit Asset
80 Stock initial entry Debit G/L account
81 Costs Debit G/L account
83 Price difference Debit G/L account
84 Consumption Debit G/L account
85 Change in stock Debit G/L account
86 GR/IR debit Debit G/L account
89 Stock inwrd movement Debit Material
90 Stock initial entry Credit G/L account
91 Costs Credit G/L account
93 Price difference Credit G/L account
94 Consumption Credit G/L account
95 Change in stock Credit G/L account
96 GR/IR credit Credit G/L account
99 Stock outwd movement Credit Material
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Posting Key
Account Type
Debit/Credit Indicator
Posting Key for Reversal/Reverse Entry
Indicator: Posting key for special G/L t
Indicator: Sales-related item?
Indicator: Is the posting key used in a
#90 S H ' ' ' ' ' ' ' '
#91 S H ' ' ' ' ' ' ' '
#93 S H ' ' ' ' ' ' ' '
#94 S H ' ' ' ' ' ' ' '
#95 S H ' ' ' ' ' ' ' '
#96 S H ' ' ' ' ' ' ' '
#99 M H ' ' ' ' ' ' ' '
#01 D S #12 ' ' X ' '
#02 D S #11 ' ' X ' '
#03 D S #13 ' ' ' ' ' '
#04 D S #14 ' ' ' ' ' '
#05 D S #15 ' ' ' ' X
#06 D S #16 ' ' ' ' X
#07 D S #17 ' ' ' ' ' '
#08 D S #18 ' ' ' ' X
#09 D S #19 X ' ' ' '
#0A D S 1A ' ' ' ' ' '
#0B D S 1B ' ' ' ' ' '
#0C D S ' ' ' ' ' '
#0X D S 1X ' ' ' ' ' '
#0Y D S 1Y ' ' ' ' ' '
#0Z D S 1Z ' ' ' ' ' '
#11 D H #02 ' ' X ' '
#12 D H #01 ' ' X ' '
#13 D H #03 ' ' ' ' ' '
#14 D H #04 ' ' ' ' ' '
#15 D H #05 ' ' ' ' X
#16 D H #06 ' ' ' ' X
#17 D H #07 ' ' ' ' ' '
#18 D H #08 ' ' ' ' X
#19 D H #09 X ' ' ' '
#1A D H #0A ' ' ' ' ' '
#1B D H #0B ' ' ' ' ' '
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#1C D H #0C ' ' ' ' ' '
#1X D H #0X ' ' ' ' ' '
#1Y D H #0Y ' ' ' ' ' '
#1Z D H #0Z ' ' ' ' ' '
#21 K S #32 ' ' X ' '
#22 K S #31 ' ' X ' '
#24 K S #34 ' ' ' ' ' '
#25 K S #35 ' ' ' ' X
#26 K S #36 ' ' ' ' X
#27 K S #37 ' ' ' ' ' '
#28 K S #38 ' ' ' ' X
#29 K S #39 X ' ' ' '
#31 K H #22 ' ' X ' '
#32 K H #21 ' ' X ' '
#34 K H #24 ' ' ' ' ' '
#35 K H #25 ' ' ' ' X
#36 K H #26 ' ' ' ' X
#37 K H #27 ' ' ' ' ' '
#38 K H #28 ' ' ' ' X
#39 K H #29 X ' ' ' '
#40 S S #50 ' ' ' ' ' '
#50 S H #40 ' ' ' ' ' '
#70 A S #75 ' ' ' ' ' '
#75 A H #70 ' ' ' ' ' '
#80 S S ' ' ' ' ' ' ' '
#81 S S ' ' ' ' ' ' ' '
#83 S S ' ' ' ' ' ' ' '
#84 S S ' ' ' ' ' ' ' '
#85 S S ' ' ' ' ' ' ' '
#86 S S ' ' ' ' ' ' ' '
#89 M S ' ' ' ' ' ' ' '
3. Save your entries.
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3.2.3.4 Rules for Changing Documents
3.2.3.4.1 Document Change Rules, Line Item
UseIn this activity, you determine under which circumstances fields within posted documents can be changed.
Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Document Rules for Changing Documents) Document Change Rules, Line Item
Menú IMG Gestión financiera (Nuevo) Parametrizaciones básicas de gestión financiera (Nuevo) Documento Reglas de modificación de documentos Reglas modificación documentos, posición documento
Transaction code SPRO
2. On the Change View “Rules for Changing Documents”: Overview screen select New Entries.
3. On the New Entires: Details of Added Entries screen make the following entries:
Field name Account Type Transact.type Company Code Field can be changed
Line item not cleared
BSEG-MWSKZ D X
BSEG-WMWST D X
BSEG-WRBTR D X
BSEG-MWSKZ K X
BSEG-PYAMT K X X
BSEG-PYCUR K X X
BSEG-WMWST K X
BSEG-WRBTR K X
BSEG-MWSKZ S X
BSEG-WRBTR S X
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Field name Account Type Transact.type Company Code Field can be changed
Line item not cleared
COBL-AUFNR S X
COBL-KOSTL S X
COBL-PRCTR S X
4. Save your entries.
3.2.3.5 Tolerance Groups
3.2.3.5.1 Define Tolerance Groups for Employees
UseIn this activity, you predefine various amount limits for your employees with which you determine:
the maximum document amount the employee is authorized to post
the maximum amount the employee can enter as a line item in a customer or vendor account
the maximum cash discount percentage the employee can grant in a line item
the maximum acceptable tolerance for payment differences for the employee.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Document Tolerance Groups Define Tolerance Groups for Employees
Menu IMG Gestión financiera (Nuevo) Parametrizaciones básicas de gestión financiera (Nuevo) Documento Grupos de tolerancia Definir grupos de tolerancia para empleados
Transaction code SPRO
2. On the Change View “FI Tolerance Groups For Users”: Overview screen select New Entries.
3. On the New Entires: Details of Added Entries screen make the following entries:
Company Code
Currency Amount per document
Amount per Open Item Account Item
Cash Discount per Line Item
1000 CLP100.000.000.000,00
100.000.000.000,00 5,000
Permitted Payment Differences:
Amount Percent Cash Discnt Adj. to
Revenue 500 2.0%
Expense 500 2.0%
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4. Save your entries.
3.2.3.6 Default Values
3.2.3.6.1 Change Message Control for Document Processing
Use
In this activity, you can configure the appearance of system messages according to requirements.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Document Default Values Change Message Control for Document Processing
Menú IMG Gestión financiera (Nuevo) Parametrizaciones básicas de gestión financiera (Nuevo) Documento Valores propuestos Modificar control mensajes para tratar documentos
Transaction code SPRO
2. On the Determine Work Area: Entry screen make the following entry:
Field name Description User action and values Note
Application Area
F5
3. On the Change View “Message Control by User”: Overview screen make the following entries:
Message Number
User Name Online Batchl Standard
671 W W
4. Select back.
5. On the Determine Work Area: Entry screen make the following entry:
Field name Description User action and values Note
Application Area
F2
6. On the Change View “Message Control by User”: Overview screen make the following entries:
Message Number
User Name Online Batchl Standard
057 - - W
145 I I
144 I I
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7. Select back.
8. On the Determine Work Area: Entry screen make the following entry:
Field name Description User action and values Note
Application Area
KI
9. On the Change View “Message Control by User”: Overview screen make the following entries:
Message Number
User Name Online Batchl Standard
281 - - W
166 W W E
10. Save your entries.
3.2.4 Tax on Sales / Purchases
3.2.4.1 Calculation
3.2.4.1.1 Define Tax Keys
UseIn this activity the additional tax codes are defined. Otherwise the standard tax codes for Germany are used.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (New) Financial Accounting Global Settings (New) Tax on Sales/Purchases Calculation Define Tax Codes for Sales and Purchases
Menú IMG Gestión Financiera(nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Impuesto sobre el volumen de negociosCalculoDefinir indicador de IVA
Transaction code FTXP
2. Choose Country CL.
3. On the next screen in field Tax Code enter C0 and choose Enter.
4. In the Properties dialog box, make the following entries:
Tax Code
Name Tax Type
C0 Tax-exempt (0% tax rate) V
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5. Choose Enter.
6. On the Maintain Tax Code: Tax Rates screen make the following entry:
Field Name Description Tax Percent Rate Note
Input tax 0,000
7. Choose back.
8. On the next screen in field Tax Code enter C1 and choose Enter.
9. In the Properties dialog box, make the following entries:
Tax Code
Name Tax Type
C1 19% input VAT A
10. Choose Enter.
11. On the Maintain Tax Code: Tax Rates screen make the following entry:
Field Name Description Tax Percent Rate Note
Input tax 19,00
12. Choose back.
13. On the next screen in field Tax Code enter C2 and choose Enter.
14. In the Properties dialog box, make the following entries:
Tax Code
Name Tax Type
C2 19% input VAT + 1% deductible fuel tax
V
15. Choose Enter.
16. On the Maintain Tax Code: Tax Rates screen make the following entry:
Field Name Description Tax Percent Rate Note
Input tax 19,000
Fuel tax (ded.) 1,00
17. Choose back.
18. On the next screen in field Tax Code enter C3 and choose Enter.
19. In the Properties dialog box, make the following entries:
Tax Code
Name Tax Type
C3 19% input VAT + 1% nondeductible fuel tax
V
20. Choose Enter.
21. On the Maintain Tax Code: Tax Rates screen make the following entry:
Field Name Description Tax Percent Rate Note
Input tax 19,000
Fuel tax (nonded.)
1,00
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22. Choose back.
23. On the next screen in field Tax Code enter D0 and choose Enter.
24. In the Properties dialog box, make the following entries:
Tax Code
Name Tax Type
DO Tax-exempt (0% tax rate)
A
25. Choose Enter.
26. On the Maintain Tax Code: Tax Rates screen make the following entry:
Field Name Description Tax Percent Rate Note
Output tax 0,00
27. Choose back.
28. On the next screen in field Tax Code enter D1 and choose Enter.
29. In the Properties dialog box, make the following entries:
Tax Code
Name Tax Type
D1 Tax-exempt (0% tax rate)
A
30. Choose Enter.
31. On the Maintain Tax Code: Tax Rates screen make the following entry:
Field Name Description Tax Percent Rate Note
Output tax 19,000
32. Choose back.
33. On the next screen in field Tax Code enter D2 and choose Enter.
34. In the Properties dialog box, make the following entries:
Tax Code
Name Tax Type
D2 19% VAT + 1% petrol tax, deduct.
A
35. Choose Enter.
36. On the Maintain Tax Code: Tax Rates screen make the following entry:
Field Name Description Tax Percent Rate Note
Fuel tax (ded.) 1,00
Output Tax 19,00
37. Choose back.
38. On the next screen in field Tax Code enter D3 and choose Enter.
39. In the Properties dialog box, make the following entries:
Tax Code
Name Tax Type
D3 19% VAT + 1% petrol tax, non deduct.
A
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40. Choose Enter.
41. On the Maintain Tax Code: Tax Rates screen make the following entry:
Field Name Description Tax Percent Rate Note
Fuel tax (nonded.)
1,00
Output Tax 19,000
42. Choose back.
43. On the next screen in field Tax Code enter DX and choose Enter.
44. In the Properties dialog box, make the following entries:
Tax Code
Name Tax Type
DX Bill of exchange tax 0.5% fixed
A
45. Choose Enter.
46. On the Maintain Tax Code: Tax Rates screen make the following entry:
Field Name Description Tax Percent Rate Note
Output Tax 0,50
3.2.4.1.2 Define Tax Code Names
UseIn the standard, several tax code names has to be changed (for México).
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (New) Financial Accounting Global Settings (New) Tax on Sales/Purchases Calculation Define Tax Codes for Sales and Purchases
Menu IMG Gestión financiera (Nuevo) Parametrizaciones básicas de gestión financiera (Nuevo) Impuesto sobre el volumen de negocios Cálculo Definir indicador de IVA
Transaction code FTXP
2. Choose Country CL.
3. On the next screen in field Tax Code enter C0 and choose Enter.
4. In the Properties dialog box, make the following entries:
Tax Code Name
C0 Tax-exempt (0% tax rate)
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5. Choose back.
6. On the next screen in field Tax Code enter C1 and choose Enter.
7. In the Properties dialog box, make the following entries:
Tax Code Name
C1 19% input VAT
8. Choose back.
9. On the next screen in field Tax Code enter C2 and choose Enter.
10. In the Properties dialog box, make the following entries:
Tax Code Name
C2 19% input VAT + 1% deductible fuel tax
11. Choose back.
12. On the next screen in field Tax Code enter C3 and choose Enter.
13. In the Properties dialog box, make the following entries:
Tax Code Name
C3 19% input VAT + 1% nondeductible fuel tax
14. Choose back.
15. On the next screen in field Tax Code enter D0 and choose Enter.
16. In the Properties dialog box, make the following entries:
Tax Code Name
D0 Tax-exempt (0% tax rate)
17. Choose back.
18. On the next screen in field Tax Code enter D1 and choose Enter.
19. In the Properties dialog box, make the following entries:
Tax Code Name
D1 19% output VAT
20. Choose back.
21. On the next screen in field Tax Code enter D2 and choose Enter.
22. In the Properties dialog box, make the following entries:
Tax Code Name
D2 19% VAT + 1% petrol tax, deduct.
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23. Choose back.
24. On the next screen in field Tax Code enter D3 and choose Enter.
25. In the Properties dialog box, make the following entries:
Tax Code Name
D3 19% VAT + 1% petrol tax, non deduct.
26. Choose back.
27. On the next screen in field Tax Code enter DX and choose Enter.
28. In the Properties dialog box, make the following entries:
Tax Code Name
DX Bill of exchange tax 0.5% fixed
3.2.4.1.3 Import/Create Tax Codes
Use
PrerequisitesThe activity “Define Tax Codes for Sales and Purchases” of this configuration guide has been performed and a transport request has been created that contains the tax codes to be transported. The transport request and the entries contained in it to be transported (tax codes, tax rates etc.) are stored in Table T007V. To look up the transport request number and/or the tax codes and rates contained in it you can execute transaction code SE16; then enter T007V as table name. On the following screen make the selections you want to make (for example, transport request no. or tax code etc.). Then choose Execute. On the next screen the table entries are displayed. These entries will be transported into the system.
Procedure You have to correct the percentage rate.
1. Access the activity as follows:
IMG Menu System Services Reporting
Menu IMG Sistema Servicios Reporting
Transaction code SA38
1. On the screen ABAP: Program Execution in field Program enter RFTAXIMP.
2. Choose Execute.
3. On the Import Tax Codes After Transport screen make the following entries:
Field name Description User action and values
Transport number
No. of transport request that you created in the previous activity
Enter the transport request no. that contains the required tax codes and tax rates
Country country key CL
3. Choose Execute.
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4. On the next screen the session ID and a log are displayed. Make sure the log says “1 Session(s) successfully processed”.
ResultThe system has created a batch input session that is executed in the background. When the execution has ended successfully the tax codes and tax rates are available in the system for productive use. If execution in background was not successful execute transaction code SM35 to check the cause of errors
3.2.4.2 Posting
3.2.4.2.1 Assign Tax Codes for Non-Taxable Transactions
UseIn this step, you specify an input tax indicator per company code. The system then uses this indicator when you post acquisitions that are not subject to tax.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Asset Accounting Asset Accounting (Lean Implementation) Organizational Structures Assign Input Tax Indicator for Non-Taxable Acquisitions
Menu IMG Gestión financiera (Nuevo) Contabilidad de activos fijos Contabilidad AF (cotización valoración) Estructuras de organización Asignar ind.IVA soportado para altas no relevantes p.impuestos
Transaction code OBCL
2. On the Change View “Allocate Co.Cd. -> Non-Taxable Transactions”: Overview screen make the following entry:
Field name Description User action and values Note
CoCd Company Code 1000
Input tax Input tax C0
Output tax Output tax D0
3. Save your entries.
3.2.5 Correspondence
3.2.5.1 Assign Programs for Correspondence Types
UseIn this activity, you define the print program and the selection variant corresponding to each correspondence type.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Financial Accounting Global
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Settings (New) Correspondence Assign Programs for Correspondence Types
Menu IMG Gestión financiera (Nuevo) ® Parametrizaciones básicas de gestión financiera (Nuevo) ® Correspondencia ®Fijar asignación report. para clase correspondencia
Transaction code SPRO
2. On the Change View “Allocate Programm for Automatic Correspondence”: Overview screen select New Entries
3. On the New Entries: Details of Added Entries screen make the following entry:
Company code
Correspondence Name of the Print Program
Name of Variant
Text Proposal
1000 ZFI09 RFKORD30 ZFI09
29. Save your entries.
3.2.5.2 Define Sender Details for Correspondence Form
Use
In this activity, you define which texts are to be used in the letter window and the signature line for each company code. This applies to the following:
letter header
letter footer
sender address
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Correspondence Define Sender Details for Correspondence Form
Menú IMG Gestión financiera (Nuevo) ® Parametrizaciones básicas de gestión financiera (Nuevo) ® Correspondencia ® Almacenar datos remitente p. formulario correspondencia.
Transaction code SPRO
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2. On the Change View “Allocate Program for Automatic Correspondence”: Overview screen select New Entries
3. On the New Entries: Details of Added Entries screen make the following entry:
Company code
Correspondence Name of the Print Program Name of Variant
Text Proposal
1000 RFKORD00
1000 RFKORD10
1000 RFKORD40
1000 RFKORD80
1000 SAPF130D
1000 SAPF130K
30. Save your entries.
3.3 General Ledger Accounting (New) (from 'Financial Accounting (New)')
3.3.1 Master Data
3.3.1.1 G/L Accounts
3.3.1.1.1 Preparations
3.3.1.1.1.1 Edit Chart of Accounts List
UseIn the chart of accounts list you enter the charts of accounts that you want to use in your organization (at client level).
For Baseline Chile the standard chart of accounts CL01 is used
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Master Data G/L Accounts Preparations Edit Chart of Accounts List
Menu IMG Gestión financiera (Nuevo) Contabilidad principal (nuevo) Datos maestros Cuentas de mayor Tratamiento inicial Tratar índice planes de cuentas
Transaction code OB13
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2. On the Change View “List of All Charts of Accounts: Overview screen, select New Entries.
3. On the New Entries: Details of Added Entries screen make the following entry:
Field name Description User action and values Note
Chart of Accts CL01
Description Chart of Accounts Chile
Maint. Language ES
Length of G/L account number
10
Contolling Integration
Manual creation of cost elements
4. Save your entries.
3.3.1.1.2 Transport Chart of Accounts
UseIn the following chapters those activities will be described, which have to take place in the case the accounts have to be created manually.
To maintain the descriptions in a different language, log on with this language and execute the maintenance of the texts in logon language again.
3.3.1.1.2.1 Define Account Group
Use
The procedure for copying G/L account groups is described in this chapter.
For Baseline Chile the chart of accounts CL01 is used with the listed standard G/L account groups.
If you want to use this chart of accounts with the listed G/L account groups skip this activity!
Only perform this activity if you want to use another chart of accounts and/ or other G/L account groups, e.g. for a personalized configuration.
Chrt/Accts Acct Group Name From acct To account
CL01 AS Fixed assets accounts 9999999999
CL01 CASH Liquid funds accounts 9999999999
CL01 GL General G/L accounts 9999999999
CL01 MATMaterials management accounts 9999999999
CL01 PLIncome statement accounts 9999999999
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Chrt/Accts Acct Group Name From acct To account
CL01 RECNRecon.account ready for input 9999999999
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Master Data G/L Accounts Preparations Define Account Group
Menu IMG Gestión financiera (Nuevo) Contabilidad principal (nuevo) Datos maestros Cuentas de mayor Tratamiento inicial Definir grupo de cuentas.
Transaction code OBD4
2. Select the account group from the chart of accounts you want to copy.
3. Choose Copy.
4. On the next screen overwrite the chart of accounts and or the account group name and description.
5. Choose Enter.To adapt the field status make a double click on the line with the newly created entry.On the next screen make your settings for the field status and save your entries.Copy the next account group and repeat the above mentioned steps as required.
6. Save your entries.
3.3.1.1.2.2 Create AccountsIf the chart of accounts is maintained manually, this activity is done during creation of Accounts in the application itself.
In the Excel sheet you find all accounts <ChartOfAccount_CL01_2008.xls> that are used in Baseline Chile. Refer to this file for the data to maintain for each account. If you use chart of accounts CL01, some of the listed accounts may exist already in the chart of accounts; in this case only maintain company code data for the respective accounts.
SAP Menu SAP Menu Accounting Financial Accounting General Ledger Master Records G/L Accounts Individual Processing Centrally
Menu IMG Menú SAP Finanzas Gestión Financiera Libro Mayor Datos maestros Cuentas de mayor Tratamiento individual Central
Transaction Code FS00
To maintain data for an account:
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1. On the Edit G/L Account Centrally view enter the account number and the company code 1000.
2. Choose Create (the icon right to the company code field).
3. Maintain the data as stated in the file.
4. Save your entries.
3.3.1.1.2.3 Define Account Determination for Real-Time Integration
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (New) Financial Accounting Global Settings (New) Ledgers Real-Time Integration of Controlling with Financial Accounting Account Determination for Real-Time Integration Define Account Determination for Real-Time Integration
Menu IMG Gestión financiera (Nuevo) Parametrizaciones básicas de gestión financiera (nuevo) Libros Integración en tiempo real del Controlling con la gestión financiera
Transaction code OK17
2. Enter the controlling area 1000 and choose Continue.
3. Choose Change Account Determin. Confirm the warning message by choosing Enter.
4. Enter account 4900000001.
5. Save your entries.
3.3.1.1.2.4 Define Account for Exchange Rate Difference Posting
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (New) Financial Accounting Global Settings (New) Tax on Sales/Purchases Posting Define Account for Exchange Rate Difference Posting
Menu IMG Gestión financiera (Nuevo Parametrizaciones básicas de gestión financiera (nuevo) Impuesto sobre el volumen de negocio Contabilización Almacenar cuenta para contabilizar diferencias de cambio
Transaction code OBYY
2. Enter the chart of accounts CL01. Choose Continue.
3. Make the neccesary entries.
4. Save your entries.
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3.3.1.1.2.5 Create Accounts for Clearing Differences 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (New) → General Ledger Accounting (New) → Business Transactions → Open Item Clearing → Clearing Differences → Create Accounts for Clearing Differences
Menú IMG Gestión financiera (Nuevo) → Contabilidad principal nuevo → Operaciones contables → Compensación de partidas abiertas → Diferencias a compensar → almacenar cuentas para diferencias en compensaciones
Transaction code OBXZ
2. Enter the chart of accounts CL01. Choose Continue.
3. Enter accounts
4. Save your entries.
3.3.1.1.2.6 Define Accounts for Automatic Tax Payable Transfer Posting
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Report → Sales/Purchases Tax Returns → Define Accounts for Automatic Tax Payable Transfer Posting
Menu IMG Gestión financiera (Nuevo) → Contabilidad principal (Nuevo) → Operaciones periódicas → Declarar → Declaración del IVA → Almacenar cuentas para traslado automático del cargo de impuestos
Transaction code OB89
2. Enter the chart of accounts CL01. Choose Continue.
3. Enter accounts.
4. Save your entries.
3.3.1.1.2.7 Define Retained Earnings Account 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Carry Forward → Define Retained Earnings Account
Menu IMG Gestión financiera (Nuevo) → Contabilidad principal (Nuevo) → Operaciones periódicas → Arrastrar → Especificar cuenta de remanente
Transaction code OB53
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2. Enter the chart of accounts CL01. Choose Continue.
3. Make the following entry:
Field Name Value
P&L statmt acct type X
Account 2305500000
3.3.1.1.2.8 Define Accounts for Materials Management1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (New) General Ledger Accounting (New) → Periodic Processing → Integration → Materials Management → Define Accounts for Materials Management
Menu IMG Gestión financiera (Nuevo) Contabilidad principal (Nuevo) Operaciones periódicas Integración Gestión de materiales Almacenar cuentas para gestión de materiales
Transaction code OBYC
Enter the accounts for the specified transaction key, valuation group, account modification and valuation class according to the Excel sheet. To maintain the rules for automatic postings choose Rules pushbutton and set the indicators according to the data in the Excel sheet.For detailed information please refer to the IMG-Documentation.
3.3.1.1.2.9 Define Income Statement Accounts1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Integration → Payroll → Define Income Statement Accounts
Menu IMG Gestión financiera (Nuevo) Contabilidad principal (Nuevo) Operaciones periódicas Integración Calculo de nomina Almacenar cuentas de beneficio
Transaction code OBYE
2. Choose Automatic Postings - Account Determination.
3. Enter the chart of accounts CL01. Choose Continue.
4. Make the necessary entries.
5. Save your entries.
3.3.1.1.2.10 Define Balance Sheet Accounts1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Integration → Payroll → Define Balance Sheet Account
Menu IMG Gestión financiera (Nuevo) Contabilidad principal (Nuevo)
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Operaciones periódicas Integración Calculo de nomina Almacenar cuentas de balance
Transaction code OBYG
2. Enter the chart of accounts CL01. Choose Continue.
3. Make the necessary entries.
4. Save your entries.
3.3.1.1.2.11 Define Accounts for Cash Discount Taken1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Define Accounts for Cash Discount Taken
Menu IMG Contabilidad financiera Contabilidad de deudores y acreedores Operaciones contables Salida de pagos Parametrización básica salida de pagos Almacenar cuentas para ingresos por descuentos
Transaction code OBXU
2. Enter the chart of accounts CL01. Choose Continue.
3. Enter account 4211000104.
4. Save your entry.
3.3.1.1.2.12 Define Accounts for Lost Cash Discount1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Define Accounts for Lost Cash Discount
Menu IMG Contabilidad financiera Contabilidad de deudores y acreedores Operaciones contables Salida de pagos Parametrización básica salida de pagos Almacenar cuentas para perdidas por descuentos
Transaction code OBXV
2. Enter the chart of accounts CL01. Choose Continue.
3. Enter account 4230000008.
4. Save your entry.
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3.3.1.1.2.13 Define Accounts for Overpayments / Underpayments
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Define Accounts for Overpayments/Underpayments
Menu IMG Gestión Financiera(nuevo) Contabilidad de deudores y acreedores Operaciones contables Salida de pagos Parametrización básica salida de pagos
Transaction code OBXL
2. Enter the chart of accounts CL01. Choose Continue.
3. Enter account 4111000064.
4. Save your entry.
3.3.1.1.2.14 Define Account for Rounding Differences1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Define Account for Rounding Differences
Menu IMG Contabilidad financiera Contabilidad de deudores y acreedores Operaciones contables Salida de pagos Parametrización básica salida de pagos Almacenar cuentas para diferencias en redondeo
Transaction code OB00
2. Enter the chart of accounts CL01. Choose Continue.
3. Enter account Debit4230000027, Credit 4230000028
4. Save your entry.
3.3.1.1.2.15 Define Accounts for Payment Differences with Altern. Currency
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Define Accounts for Payment Differences with Altern. Currency
Menu IMG Gestión financiera Contabilidad de deudores y acreedores Operaciones contables Salida de pagos Parametrización básica salida de pagos definir cuentas p.diferencias de pago en moneda diferente
Transaction code OBXO
2. Enter the chart of accounts CL01. Choose Continue.
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3. Enter account Debit4230000025, Credit 4230000026
4. Save your entry.
3.3.1.1.2.16 Define Accounts for Bank Charges (Vendors)1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Define Accounts for Bank Charges (Vendors)
Menu IMG Gestión financiera Contabilidad de deudores y acreedores Operaciones contables Salida de pagos Parametrización básica salida de pagos Almacenar cuentas para gastos bancarios (acreedores)
Transaction code OBXK
2. Double-click on transaction BSP (Bank Charges).
3. Enter the chart of accounts CL01. Choose Continue.
4. Enter account 4230000030.
5. Save your entries.
3.3.1.1.2.17 Define Accounts for Cash Discount Granted1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (New) → Accounts Receivable and Accounts Payable → Business Transactions → Incoming Payments → Incoming Payments Global Settings → Define Accounts for Cash Discount Granted
Menu IMG Gestión financiera Contabilidad de deudores y acreedores Operaciones contablesEntradas de pagos Parametrización básica entradas de pagos Almacenar cuentas para gastos por descuentos
Transaction code OBXI
2. Enter the chart of accounts CL01. Choose Continue.
3. Enter account 4111000066.
4. Save your entries.
3.3.1.1.2.18 Define Accounts for Tax Clearing 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (New) → Accounts Receivable and Accounts Payable → Business Transactions → Down Payment Received → Define Account for Tax Clearing
Menu IMG Gestión financiera Contabilidad de deudores y acreedores Operaciones contablesAnticipo recibidoAlmacenar cuenta p.compensación de impuestos
Transaction code OBXB
2. Double-click on Input tax clearing on down payments (transaction VVA).
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3. Enter the chart of accounts CL01. Choose Continue.
4. Make the following entries:
Input tax clearing Account
A 2108000010
B 2108000010
I 2108000010
M 2108000010
V 2108000010
5. Save your entries.
6. Choose Back.
7. Double-click on Output tax clearing on down payments (transaction MVA).
Output tax clearing Debit
A 2108000011
1. Save your entries.
3.3.1.1.2.19 Define Accounts for Automatic Offsetting Entry1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (New) → Accounts Receivable and Accounts Payable → Business Transactions → Postings with Alternative Reconciliation Account → Other Special G/L Transactions → Define Accounts for Automatic Offsetting Entry
Menu IMG Gestión financiera Contabilidad de deudores y acreedores Operaciones contablesContabilizaciones con cuenta asociada diferente Otras operaciones CMEAlmacenar cuenta para contrapartida automática
Transaction code OBXS
2. Enter the chart of accounts CL01. Choose Continue.
3. Make the necessary entries.
4. Save your entries.
3.3.1.1.2.20 Define Accounts for Bill of Exchange Transactions2. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (New) → Bank Accounting → Business Transactions → Bill of Exchange Transactions → Bill of Exchange Receivable → Post Bill of Exchange Receivable → Define Accounts for Bill of Exchange Transactions
Menu IMG Gestión Financiera(nuevo) → Contabilidad bancaria → Operaciones contables → Operaciones con efectos → Efecto en cartera → Contabilizar efecto en cartera → Almacenar cuentas para operaciones con efectos
Transaction code OBYH
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3. Double-click on the transaction from the table below.
4. Enter the chart of accounts CL01. Choose Continue.
5. Enter the relevant account as stated in the table below.
Description Transaction Account determ.
Bank discount charges BDS select
Bank collection charges BIK select
Bank bill of exchange tax BWS select
Revenue from discount charges
DSKselect
Revenue from collection charges
INKselect
Bill of exchange payment request
WAN
Bill of exchange from request WBW
Bill of exchange charges - debit
WSB
Revenue from bill of exchange tax
WSTselect
Bill of Exchange Usage WVW
6. Save your entries.
3.3.1.1.2.21 Define Tax Accounts 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (New) → Financial Accounting Global Settings (New) → Tax on Sales/Purchases → Posting → Define Tax Accounts
Menu IMG Gestión financiera(Nuevo)→ Parametrizaciones basicas de gestión financiera(Nuevo)→ Impuesto sobre el volumen de negocios → Contabilización → Almacenar cuentas de Impuestos
Transaction code OB40
Enter the accounts for the specified transaction keys according to the Excel sheet. To maintain the rules for automatic postings (indicator Account modif. has to be set for some transactions) choose Rules pushbutton and set the indicator according to the data in the Excel sheet.For detailed information please refer to the IMG-Documentation.
2. Save your entries.
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3.3.1.1.2.22 Prepare Automatic Postings for Foreign Currency Valuation
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Valuate → Foreign Currency Valuation → Prepare Automatic Postings for Foreign Currency Valuation
Menu IMG Gestión financiera → Contabilidad principal(nuevo) → Operaciones periódicos → valorar → Valoración de moneda extranjera → Preparar contabilizaciones automáticas para valoración en ME
Transaction code OBA1
2. Double-click on the transaction KDB (Exch. Rate Diff. using Exch. Rate Key).
3. Enter the chart of accounts CL01. Choose Continue.
4. Enter the relevant accounts as stated in the table below.
Exchange rate difference key Expense account E/R Gains acct
4230000025 4230000026
USD 4230000025 4230000026
5. Choose Back (F3).
6. Double-click on transaction KDF (Exchange Rate Dif.: Open Items/GL Acct).
G/L Account Currency Loss Gain Val.loss 1 Val.gain 1 Bal.sheet adj.1
1101010002 4230000026 4230000026 4230000026 4230000026 2105001004
1104000100 4230000025 4230000026 4230000013 4230000029 1104000199
1104000100 CLP 4230000025 4230000026 4230000013 4230000029 1104000199
1104000100 USD 4230000025 4230000026 4230000013 4230000029 1104000199
1104000110 4230000025 4230000026 4230000013 4230000029 1104000199
1104000110 CLP 4230000025 4230000026 4230000013 4230000029 1104000199
1104000110 USD 4230000025 4230000026 4230000013 4230000029 1104000199
1104000200 4230000025 4230000026 4230000013 4230000029 1104000299
1104000200 CLP 4230000025 4230000026 4230000013 4230000029 1104000299
1104000200 USD 4230000025 4230000026 4230000013 4230000029 1104000299
1104000210 4230000025 4230000026 4230000013 4230000029 1104000299
1104000210 CLP 4230000025 4230000026 4230000013 4230000029 1104000299
1104000210 USD 4230000025 4230000026 4230000013 4230000029 1104000299
2105000000 4230000026 4230000026 4230000026 4230000026 2105001004
2105001000 4230000025 4230000026 4230000013 4230000029 2105001004
2105001000 CLP 4230000025 4230000026 4230000013 4230000029 2105001004
2105001000 USD 4230000025 4230000026 4230000013 4230000029 2105001004
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2105001001 4230000025 4230000026 4230000013 4230000029 2105001004
2105001001 CLP 4230000025 4230000026 4230000013 4230000029 2105001004
2105001001 USD 4230000025 4230000026 4230000013 4230000029 2105001004
2105002000 4230000025 4230000026 4230000013 4230000029 2105002004
2105002000 CLP 4230000025 4230000026 4230000013 4230000029 2105002004
2105002000 USD 4230000025 4230000026 4230000013 4230000029 2105002004
2105002001 4230000025 4230000026 4230000013 4230000029 2105002004
2105002001 CLP 4230000025 4230000026 4230000013 4230000029 2105002004
2105002001 USD 4230000025 4230000026 4230000013 4230000029 2105002004
2108000001 4230000025 4230000026 4230000013 4230000029 2105002004
2108000001 CLP 4230000025 4230000026 4230000013 4230000029 2105002004
2108000001 USD 4230000025 4230000026 4230000013 4230000029 2105002004
7. Choose Save (Ctr+S) to save your entries.
3.3.1.1.2.23 Define Adjustment Accounts for GR/IR Clearing 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (New → General Ledger Accounting (New) → Periodic Processing → Reclassify → Define Adjustment Accounts for GR/IR Clearing
Menu IMG Gestión financiera → Contabilidad principal (nuevo) → Operaciones periódicas → valorar → Reclasificar → Almacenar cuentas regularización p.compensacion EM/RF
Transaction code OBYP
2. Double-click on the transaction BNG (Invoiced but not yet delivered).
3. Enter the chart of accounts CL01. Choose Continue.
4. Enter the relevant accounts as stated in the table below.
Reconciliation account Adjustment Account
Targ. Acct.
2108000001 2108000099 2108000004
2108000003 2108000099 2108000004
5. Choose Back (F3).
6. Double-click on transaction GNB (Delivered but not yet invoiced).
Reconciliation account Adjustment Account
Targ. Acct.
2108000001 2108000099 2108000005
2108000003 2108000099 2108000005
7. Choose Save (Ctr+S) to save your entries.
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3.3.1.1.2.24 Define Adjustment Accounts for Receivables/Payables by Maturity
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Reclassify → Transfer and sort Receivables and Payables → Define Adjustment Accounts for Receivables/Payables by Maturity
Menú IMG Gestión Financiera(nuevo) → Contabilidad financiera (nuevo) → reclasificar →trasladar y clasificar créditos y deudas→ Almacenar ctas regularización p.deu./acreed.segun RDV
Transaction code OBBV
2. Double-click on the transaction V00 (Receivables <= 1 year).
3. Enter the chart of accounts CL01. Choose Continue.
4. Enter the relevant accounts as stated in the table below.
Reconciliation account Adjustment Account
Targ. Acct.
2105001000 2105001004 1107000200
2105001001 2105001004 1107000200
2105002000 2105001004 1107000200
2105002001 2105001004 1107000200
5. Choose Back (F3).
6. Double-click on transaction V01 (Receivables > 1 year).
Reconciliation account Adjustment Account
Targ. Acct.
1104000100 1104000199 1104000120
1104000110 1104000199 1104000120
1104000200 1104000199 1104000120
1104000210 1104000199 1104000120
1107000100 1104000199 2107000000
2105001000 2105001004 2107000000
2105001001 2105001004 2107000000
2105002000 2105001004 2107000000
2105002001 2105001004 2107000000
7. Choose Back (F3).
8. Double-click on transaction V02 (Liabilities <= 1 year).
Reconciliation account Adjustment Account
Targ. Acct.
1104000100 1104000199 2105003000
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Reconciliation account Adjustment Account
Targ. Acct.
1104000110 1104000199 2105003000
1104000200 1104000220 2105003000
1104000210 1104000220 2105003000
9. Choose Back (F3).
10. Double-click on transaction V03 (Liabilities > 1 and <= 5 years).
Reconciliation account Adjustment Account
Targ. Acct.
1104000100 1104000200 1106000100
1104000110 1104000200 1106000100
1104000210 1104000210 1106000100
2105002000 2105001004 2105002002
2105002001 2105001004 2105002002
11. Choose Back (F3).
12. Double-click on transaction V04 (Liabilities > 5).
Reconciliation account Adjustment Account
Targ. Acct.
1104000100 1104000199 1106000100
1104000110 1104000199 1106000100
1104000210 1104000220 1106000100
2105002000 2105001004 2105001003
2105002001 2105001004 2105002003
13. Choose Save (Ctr+S) to save your entries.
3.3.1.1.2.25 Define Adjustment Accounts for GR/IR Changed Reconciliation Accounts
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Reclassify → Transfer and sort Receivables and Payables → Define Adjustment Accounts for Changed Reconciliation Accounts
Menu IMG Gestión Financiera (nuevo) → Contabilidad financiera (nuevo) → reclasificar → trasladar y clasificar créditos y deudas → Almacenar ctas regularización p.deu./acreed.segun RDV
Transaction code OBBW
2. Enter the chart of accounts CL01. Choose Continue.
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Reconciliation account Adjustment Account
1104000100 1104000199
1104000110 1104000199
1104000120 1104000220
1104000200 1104000299
1104000210 1104000299
1107000000 1104000199
1107000100 1104000199
3. Choose Save (Ctr+S) to save your entries.
3.3.1.1.2.26 Define Alternative Reconciliation Account for Customers
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Postings with Alternative Reconciliation Account → Other Special G/L Transactions → Define Alternative Reconciliation Account for Customers
Menú IMG Gestión financiera → Contabilidad de deudores y acreedores → Operac,contables → Contabilizaciones con cuenta asociada diferente → Otras operaciones CME→ Almacenar cuenta asociada alternativa para deudores
Transaction code OBXY
2. Double-click on Doubtful Receivables.
3. Enter the chart of accounts CL01. Choose Continue.
4. Make the following entries:
Recon. acct Special G/L account
1104000100 1104000199
1104000110 1104000199
1104000200 1104000299
1104000210 1104000299
5. Choose Back.
6. Double-click on Reserve for bad debt.
7. Enter the chart of accounts CL01. Choose Continue.
8. Make the following entries:
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Recon. acct Special G/L account
1104000100 1104000199
1104000110 1104000199
1104000200 1104000299
1104000210 1104000299
9. Choose Back.
10. Double-click on Security deposit.
11. Enter the chart of accounts CL01. Choose Continue.
12. Make the following entries:
Recon. acct Special G/L account
1104000100 1105000100
1104000110 1105000100
1104000120 1105000100
1104000200 1105000100
1104000210 1105000100
13. Save your entries.
3.3.1.1.2.27 Define Alternative Reconciliation Account for Vendors
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Postings with Alternative Reconciliation Account → Other Special G/L Transactions → Define Alternative Reconciliation Account for Vendors
Menú IMG Gestión financiera → Contabilidad de deudores y acreedores→ Operac,contables → Contabilizaciones con cuenta asociada diferente → Otras operaciones CME → Almacenar cuenta asociada alternativa para acreedores
Transaction code OBXT
2. Double-click on Discounts.
3. Enter the chart of accounts CL01. Choose Continue.
4. Make the following entries:
Recon. Acct Special G/L account
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5. Choose Back.
6. Double-click on Guarantee received. (Este movimiento no se encuentra en el sistema, pro hace falta el de Payment request)
7. Make the following entries:
Recon. Acct Special G/L account
8. Choose Back.
9. Double-click on Security deposit.
10. Make the following entries:
Recon. Acct Special G/L account
11. Choose Back.
12. Save your entries.
3.3.1.1.2.28 Specify Accounts for Subsequent Adjustment 1. Access the activity using one of the following navigation options:
IMG Menu Enterprise Controlling → Consolidation> Integration: Preparation for Consolidation → Preparation in the Sender System → Further Settings for Business Area Consolidations → Financial Accounting → Specify Accounts for Subsequent Adjustment
Menu IMG Controlling empresarial → Consolidación → Integración :Preparativos para la consolidación → Otras parametrizaciones para las consolidaciones de divisiones → Contabilidad financiera → Almacenar cuentas para cargo posterior
Transaction code OBXM
2. Double-click on Clearing account (transaction GA0).
3. Enter the chart of accounts CL01. Choose Continue.
4. Enter account 2108000098.
5. Choose Save (Ctr+S) to save your entries.
3.3.2 Business Transactions
3.3.2.1 Open Item Clearing
3.3.2.1.1 Prepare Automatic Clearing
Use
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In this activity, you enter the criteria for grouping the open items of an account for automatic clearing. The program clears open items of a group if the balance in local and foreign currency is zero. You must enter the following standard criteria:
The account type
The account number or number range
You can also enter five additional criteria.
Please choose five other criteria from the fields in table BSEG or table BKPF. If possible please choose those fields which are also included in table BSIS (G/L accounts), BSID (customers) or BSIK (vendors). You can determine the field names by looking at the tables in the Data Dictionary. To do this, choose Tools ABAP Workbench Dictionary.
Rules defined for automatic clearing for account type D (customer), V (vendor) and S (general ledger):
Criterion 1: ZUONR (Assignment)
Criterion 2: VBUND (Trading Partner)
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable/ Accounts Payable Business Transactions Open Item Clearing Prepare Automatic Clearing
Menú IMG Gestión financiera → Contabilidad de deudores y acreedores →Operaciones contables → Compensación de partidas abiertas → Preparar compensación automática
Transaction code SPRO
2. On the Change View “Additional Rules For Automatic Clearing”: Overview screen select New Entries.
ChtAcct Acct Ty From acct To account Criterion1 Criterion2
CL01 S 0000000000 9999999999 ZUONR VBUND
CL01 D 1 9999999999 ZUONR VBUND
CL01 D A Z ZUONR VBUND
CL01 K 0000000000 9999999999 ZUONR VBUND
CL01 K A Z ZUONR VBUND
3. Save your entries.
3.3.2.1.2 Define Tolerance Groups for G/L Accounts
UseWhen G/L accounts are cleared, tolerance groups are used to define limits which differences are accepted and posted automatically to predefined accounts. The groups which are defined here are assigned in the G/L account master record.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting(NEW) General Ledger Accounting
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(NEW) Business Transactions Open Item Clearing Clearing Differences Define Tolerance Groups for G/L Accounts
Menú IMG Gestión financiera (nuevo) → Contabilidad principal(nuevo) →Operaciones contables → Compensación de partidas abiertas → Diferencias al compensar → Definir grupos de tolerancia para cuentas de mayor
Transaction code SPRO
2. On the Change View “Tolerances for Groups of G/L Acounts in Local Currency”: screen select New Entries.
3. On the Change View “Tolerances for Groups of G/L Acounts in Local Currency”: screen make the following entries:
Company Code
Tol. Group
Name Debit Posting
Credit Posting
Percentage (Deb.)
Percentage(Cre.)
1000 Tolerance Group for BP 1,0 1,0
4. Save your entries.
3.3.2.2 Adjustment Posting/Reversal
3.3.2.2.1 Permit Negative Posting
UseIn this activity you specify whether reverse documents can be comprised of negative postings for each company code.
Negative postings have been permitted for company code 1000.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting(NEW) General Ledger Accounting (NEW) Business Transactions Adjustment Posting/Reversal Permit Negative Posting
Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Operaciones contables Contabilización de corrección/Anulación Permitir contabilización negativa
Transaction code SPRO
2. On the Change View “Maintain Negative Postings in Company Code”: Overview screen make the following entry
Company Code Negative Postings Allowed
1000 Set the indicator
5. Save your entries.
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3.3.2.2.2 Define Reasons for Reversal
UseReverse postings and adjustment postings can be set as negative postings. Negative postings decrease the transaction figures for G/L accounts, customers and vendors. After reversal, transaction figures can, therefore, be reset to the status they would have had before the reversed document and corresponding reversal document were posted. In this case, the reversal is a negative posting. The settings have been taken from the standard system. You can find additional information in Chapter Closing – Accrual/Deferrals.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting(NEW) General Ledger Accounting (NEW) Business Transactions Adjustment Posting/Reversal Define Reasons for Reversal
Menú IMG Gestión financiera (nuevo); Contabilidad principal (nuevo) Operaciones contables Contabilización de corrección/ AnulaciónPermitir contabilización negativa
Transaction code SPRO
2. On the Change View “Reasons for Reverse Posting”: Overview screen, select New Entries:
3. On the New Entries: Overview of Added Entries screen, make the following entry
Field name Description User action and values Note
Reason 05
Text Accrual/Deferral posting
Neg. postng Negativ posting <select>
Alt.pos.dt Alternative posting date allowed
<select>
6. Save your entries.
3.3.3 Periodic Processing
3.3.3.1 Report
3.3.3.1.1 German Foreign Trade Regulations
3.3.3.1.1.1 Enter Company Data for German Foreign Trade Regulations
UseIn this step, you enter your company data for each company code which is needed for the header of the report for receivables from and payables to non-resident companies according to German foreign trade regulations.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) General Ledger Accounting
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(New) Periodic Processing Report Foreign Trade Regulations Enter Company Data for German Foreign Trade Regulations
Menú IMG Gestión financiera (nuevo); Contabilidad principal (nuevo) Operaciones Periódicas Declararreglamento alemán del comercio exterior Reglamento alemán comercio exterior: Introducir dat.empresa
Transaction code SPRO
2. Double-click on entry with company code 1000.
3. Make the following entries:
Company data Parameter Value Description
Number Enter the Registration Number for Z5A Report.Example: 123456
Number of those subject to reporting including the check digit as assigned by the State Central Bank responsible. Initial zeros do not have to be entered as these are added for the report.
Industry Enter the industry. Example: Gewerbe
Specification requested in words in full (no key numbers). If an organization is active in multiple divisions, you should make the allocation according to the principal activity of the organization.
Country Enter the federal state key. Example: 13
Federal state key; see the list of keys issued by the Bundesbank, page 121. For private persons, you should allocate this key according to place of residence; companies are allocated according to their company headquarters.
Legal form Enter the legal form key. Example:1
Legal form/status; see the list of keys issued by the German Central Bank, page 121.
Actg clerk Enter the name of the accounting clerk. Example: Sachbearbeiter
Use F1 Help
Telephone no. Enter the telephone number of the accounting clerk.
Example: 101020
Telephone number of account clerk
Fax number Enter the fax number of the accounting clerk
Fax number of account clerk
For SCB Enter the location of the (recipient) State Central Bank here.
Example: BW
Location of the (recipient) State Central Bank here.
E-Mail Address Enter the e-mail address of the accounting clerk.
Example: BP@SAP.com
E-Mail Address of the accounting clerk
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7. Save your entries.
The entries in column Parameter Value are examples. You have to replace them by your own values.
For a detailed description see: http://www.bundesbank.de/meldewesen/mw_aussenwirtschaft.php
3.3.4 Customer Accounts
3.3.4.1 Master Data
3.3.4.1.1 Preparations for Creating Customer Master Data
3.3.4.1.1.1 Create Number Ranges for Customer Accounts
UseIn this activity you create the number ranges for the customer accounts.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Customer Accounts Master Data Preparations for Creating Customer Master Data Create Number Ranges for Customer Accounts
Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedoresCuentas de acreedorDatos maestrosPreparar creación de datos maestros de deudores Asignar rangos de números a grupos de cuentas para deudores
Transaction code XDN1
2. On the Customer Number Ranges view select Change Intervals.
3. On the Maintain Number Range Intervals view select Insert Interval.
4. On the Insert Interval dialog box enter the data for the new line (see table below), then choose Insert (Enter).
5. On the Maintain Number Range Intervals view choose Insert Interval to maintain the next number range interval.
Maintain the following number range intervals
No From number To number Extl
01 0000100000 0000199999 X
02 0000200000 0000299999 X
05 0005000000 0005999999 X
06 0006000000 0006999999 X
VD 0000900000 0000999999
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No From number To number Extl
XX A ZZZZZZZZZZ X
Y1 0001000000 0001999999
Y2 0002000000 0002999999
Y3 0003000000 0003999999
Y4 0000400000 0000499999 X
6. When you have maintained all number ranges, choose Save. Confirm the dialog box regarding transport on number ranges.
3.3.4.1.1.2 Define Account Groups with Screen Layout (Customers)
UseIn this activity the settings for the customer account group are determined:
the interval for the account numbers
whether the number is assigned internally by the system or externally by the user (type of number assignment)
whether it is an one-time account
which fields are ready for input or must be filled when creating and changing master records (field status)
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Customer Accounts Master Data Preparations for Creating Customer Master Data Define Account Groups with Screen Layout (Customers)
Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Cuentas de deudor Datos maestros Preparar creación de datos maestros de deudoresDefinir grupo de cuentas con formato de pantalla (deudor.)
Transaction code SPRO
2. The following account groups are provided:
Account Group Name
YB01 Sold-to party
YB02 Customer (ext.number assgnmnt)
YB03 Sold-to party Demo (int.Numb.)
YBAC Affiliated Companies - BP
YBEC Export Customers - BP
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Account Group Name
YBOC One-time cust.(ext.no.assgnmt)
YBPC Dummy customer
YBVC Vendor_AT
3. Save your entries.
3.3.4.1.1.3 Assign Number Ranges to Customer Account Groups
UseIn this activity you assign the number ranges to the customer account groups.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Payable Accounts Receivable Customer Accounts Master Data Preparations for Creating Customer Master Data Assign Number Ranges to Customer Account Groups
Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Cuentas de deudor Datos maestros Preparar creación de datos maestros de deudores Asignar rangos de números a grupos de cuentas para deudores
Transaction code SPRO
2. On the Change View “Assign Customer Acct Groups -> Number Range”:Overview screen, make the following entries
Group Number range
YB01 01
YB02 XX
YB03 Y3
YBAC Y4
YBEC 01
YBOC XX
YBPC XX
YBVC 02
3. Save your entries.
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3.3.4.2 Line Items
3.3.4.2.1 Display Line Items
3.3.4.2.1.1 Define Line Layout
UseTo display items on accounts you need to define line layout variants. In those variants you define which information from the line item is displayed on the screen. To make selections when displaying line items you need so-called additional fields.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Vendor Accounts Line Items Display Line Items Display Line Items without ALV Define Line Layout
Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Cuentas de acreedor Partidas individuales Visualizar partidas individuales Visualizar partidas individuales s/ALV Definir estructura de línea
Transaction code O7Z3
2. On the Maintain Line Layout Configuration: List screen, choose Create….
3. Make the following entries:
Line Layout Text Fields with this specific series
Z02 Reference document number Document Number
Reference
Document Date
Special G/L ind.
Currency
Amount in foreign cur.
Clearing Document
Text
Z03 Affiliated Company Assignment
Document Number
Document Date
Trading Partner
Special G/L ind.
Currency
Amount in foreign cur.
Clearing Document
Text
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4. Save your entries.
3.3.4.2.1.2 Choose Additional Fields
UseField VBUND (Trading Partner) has been included as an additional field (not contained in the standard client (000).
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Vendor Accounts Line Items Display Line Items Display Line Items without ALV Choose Additional Fields
Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Cuentas de acreedor Partidas individuales Visualizar partidas individuales Visualizar partidas individuales s/ALV Seleccionar campos adicionales
Transaction code O7F8
2. Enter Account type K (Vendors).
3. Choose Enter.
4. Select the fourth line. Choose Insert after….
5. On the dialog box choose Line Item.
6. Search for the field name VBUND and double-click on the line to select the field
7. Choose Save.
8. Choose Back.
9. Enter Account type D (Customers).
10. Choose Enter.
11. Select the tenth line. Choose Insert after….
12. In the dialog box in field Field Name enter VBUND.
13. Choose Save.
14. Choose Back twice to leave the IMG activity
Perform the same steps for the selection fields.
15. Access the activity as follows:
IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Vendor Accounts Line Items Display Line Items Display Line Items without ALV Choose Selection Fields
Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Cuentas de acreedor Partidas individuales Visualizar partidas individuales Visualizar partidas individuales s/ALV Seleccionar campos de selección
Transaction code O7F4
16. Enter Account type K (Vendors).
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17. Choose Enter.
18. Select the third line. Choose Insert after….
19. In the dialog box in field Field Name enter VBUND.
20. Choose Save.
21. Choose Back.
22. Enter Account type D (Customers).
23. Choose Enter.
24. Select the third line. Choose Insert after….
25. In the dialog box in field Field Name enter VBUND.
26. Save your entries.
3.3.5 Vendor accounts
3.3.5.1 Master Data
3.3.5.1.1 Preparations for Creating Vendor Master Data
3.3.5.1.1.1 Define Accounting Clerks
UseYou define the names of the accounting clerks under a name identification code. You enter the identification code in the vendor master records which the accounting clerk supervises. You can use this information for evaluations and for correspondence.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Vendor Accounts Master Data Preparations for Creating Vendor Master Data Define Accounting Clerks
Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Cuentas de acreedor Datos maestros Preparar creación de datos maestros de acreedores Definir responsable de la contabilidad
Transaction code SPRO
1. Choose New Entries.
2. Make the following entries:
Company Code Accounting Clerk Accounting Clerk Descr. User Name
1000 AM Anna Meier
1000 01 Mrs. Moneypenny
3. Save your entries.
3.3.5.1.1.2 Create Number Ranges for Vendor Accounts
Use
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In this activity you create the number ranges for the vendor accounts.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Vendor Accounts Master Data Preparations for Creating Vendor Master Data Create Number Ranges for Vendor Accounts
Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Cuentas de acreedor Datos maestros Preparar creación de datos maestros de acreedores Crear rangos números para cuentas acreedor
Transaction code XKN1
2. On the Vendor Number Ranges view choose Change Intervals.
3. On the Maintain Number Range Intervals view choose Insert Interval.
4. In the Insert Interval dialog box enter the data for the new line (see table below), then choose Insert (Enter).
5. On the Maintain Number Range Intervals view choose Insert Interval to maintain the next number range interval.
6. Maintain the following number range intervals:
No From number To number Extl
01 0000000001 0000099999
02 0000100000 0000199999
MM 3100000000 3199999999
XX A ZZZZZZZZZ X
Y1 0000100000 0000199999
Y2 0000200000 0000299999
Y3 0000300000 0000399999 X
Y4 0000400000 0000499999 X
Y5 0000500000 0000599999 X
Y6 0000600000 0000699999
Y7 0000700000 0000799999
Y8 0000800000 0000899999
Y9 0000900000 0000999999
When you have maintained all number ranges choose Save. Confirm the dialog box regarding transport on number ranges.
7. Choose Back twice to leave the IMG activity.
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3.3.5.1.1.3 Define Account Groups with Screen Layout (Vendors)
UseIn this step, you determine the account groups for vendors.
The following account groups are provided:
Account Group Name
YB01 Vendor
YBAC Affiliated Companies - BP
YBIV Foreign Vendor
YBOV One-time vend.(ext.no.assgnmt)
YBTR Commercial traveller
YBVE Vendor (ext.number assgnmnt)
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Vendor Accounts Master Data Preparation for Creating Vendor Master Data Define Account Groups with Screen Layout (Vendors)
Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Cuentas de acreedor Datos maestros Preparar creación de datos maestros de acreedoresDefinir grupo de cuentas con formato de pantalla (acreed.)
Transaction code SPRO
2. On the Vendor Number Ranges view choose Change Intervals.
3. On the Maintain Number Range Intervals view choose Insert Interval.
4. In the Insert Interval dialog box enter the data for the new line (see table below), then choose Insert (Enter).
On the Maintain Number Range Intervals view choose Insert Interval to maintain the next
3.3.5.1.1.4 Define Screen Layout per Activity (Vendors)
UseFor the change vendor activity, the field status for the reconciliation account has been set to display, which means that the reconciliation account can no longer be changed, even if the vendor master record is changed. This applies for transaction FK02 “Change Vendor (Accounting)” and XK02 “Change vendor (centrally)”.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Vendor accounts Master Data Preparations for Creating Vendor Master Data Define Screen
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Layout per Activity (Vendors)
Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Cuentas de acreedor Datos maestros Preparar creación de datos maestros de acreedores Definir formato de pantalla por actividad (deudores)
Transaction code SPRO
4. Double-click on transaction type Change Vendor (Accounting).
5. Change the field status for all fields to optional.
6. Double-click on transaction type Change vendor (centrally).
7. Change the field status for all fields to optional.
3.3.6 Business Transactions
3.3.6.1 Incoming Invoices/Credit Memos
3.3.6.1.1 Maintain Terms of Payment
UseYou can define rules with a four-character key. This enables the system to determine the required terms of payment automatically. You assign the specified terms of payment using the key.
The key can be
stored in the master record of the customer/vendor account (in the purchasing or sales view and in the accounting view),
entered when the FI document is created (or changed),
entered when the logistics documents (in the purchase order and incoming invoice or in the order and the outgoing invoice, for example) are created (or changed).
The terms of payment include settings for the payment terms, the day limit, the baseline date for payment, and installment payments.
The standard terms are used.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Incoming Invoices/Credit Memos Maintain Terms of Payment
Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Recepción de facturas/ Entrada de abonos Actualizar condiciones de pago
Transaction code OBB8
2. On the Change View “Terms of Payment”: Overview screen, select New Entries.
3. On the New Entries: Details of Added Entries screen, make the following entries:
Pay. terms
Sales text Own expla-nation Account type
Fixed day
Add. months
NT00 Payable upon receipt Payable upon receipt Customer
Vendor
0 0
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Pay. terms
Sales text Own expla-nation Account type
Fixed day
Add. months
NT30 Net due in 30 days Net due in 30 days Customer
Vendor
0 0
NT45 Net due in 45 days Net due in 45 days Customer
Vendor
0 0
NT60 Net due in 60 days Net due in 60 days Customer
Vendor
0 0
Pay. terms
No default % No. of days
Fixed day Add. months
% No. of days
NT00 <select> 0 0 0 0 0 0
NT30 <select> 0 30 0 0 0 0
NT45 <select> 0 45 0 0 0 0
NT60 <select> 0 60 0 0 0 0
4. Save your entries.
3.3.6.1.2 Incoming Invoices/Credit Memos – Enjoy
3.3.6.1.2.1 Define Posting Key for Incoming Invoices/Credit Memos
Use
Here you define the posting key for customer, vendor and G/L account items when entering incoming invoices and credit memos.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Incoming Invoices/Credit Memos Incoming Invoices/Credit Memos – Enjoy Define Posting Key for Incoming Invoices/Credit Memos
Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Recepción de facturas/ Entrada de abonos Entrada facturas/Entrada abonos Enjoy SAPAlmacenar clave contabilización para entrada de factura/recibo
Transaction code OBXJ
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2. On the Maintain FI Configuration: Auitomatic Posting - Procedures screen, select Transaction EGX.
3. On the Maintain Fi Configuration: Automatic Posting – Posting Keys screen, make the following entries:
Field name Description User action and values Note
Debit 29
Credit 39
5. Save your entries.
3.3.6.2 Outgoing Payments
3.3.6.3 Outgoing Payments Global Settings
3.3.6.3.1 Define Posting Keys for Clearing
UseIn this step, you define posting keys and document types for open item clearing transactions. The system uses these keys for line items to be created automatically. The payment program also uses these posting keys. The standard posting keys are used.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Outgoing Payments Global Settings Define Posting Keys for Clearing
Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Recepción de facturas/ Entrada de abonos Salida de pagos Parametrización básica salida de pagos Almacenar clave de contabilización para compensación
Transaction code OBXH
2. On the Maintain Accounting Configuration: Clearing Procedures – List screen, select Clearing Transaction UMBUCHNG.
3. On the Maintain Configuration: Clearing Procedures – Data Screen screen, make the following entries:
Field name Description User action and values Note
Customers: Clearing Debit 07
Customers: Clearing Credit 17
Customers: Residual Item Bal. Debit
04
Customers: Residual Item Bal. Credit
14
Customers: Special G/L Debit 09
Customers: Special G/L Credit 19
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Field name Description User action and values Note
Vendors: Clearing Debit 27
Vendors: Clearing Credit 37
Vendors: Residual Item Bal. Debit
24
Vendors: Residual Item Bal. Credit
34
Vendors: Special G/L Debit 29
Vendors: Special G/L Credit 39
G/L Accounts Debit 40
G/L Accounts Credit 50
Document type (A/R) AB
Document type (A/P) AB
Document type (G/L) AB
6. Save your entries.
3.3.6.3.2 Define Payment Block Reasons
UseIn this step, you define reason codes per company code for handling payment differences in the form of residual items, partial payments and postings on account.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Outgoing Payments Global Settings Payment Block Reasons Define Payment Block Reasons
Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Recepción de facturas/ Entrada de abonos Salida de pagos Parametrización básica salida de pagos Causas del bloqueo de pago Definir causas del bloqueo de pago
Transaction code SPRO
2. On the Change View “Payment Block Reasons”: Overview screen, make the following entries:
Block ind.
Description Change in paymnt prop. Manual payments block
Not changeable
Free for payment <select>
* Skip account
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Block ind.
Description Change in paymnt prop. Manual payments block
Not changeable
A Blocked for payment <select> <select>
B Blocked for payment <select>
I CML:InvestorContract
N Postprocess inc.pmnt <select>
P Payment request <select> <select>
R Invoice verification <select>
S Payment clearing <select> <select>
V Payment clearing <select>
7. Save your entries.
3.3.6.3.3 Define Default Values for Payment Block
UseYou can set up an automatic payment block reason for terms of payment.
For terms of payment 0004 payment block reason A have to be set up.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Outgoing Payments Global Settings Payment Block Reasons Define Default Values for Payment Block
Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Recepción de facturas/ Entrada de abonos Salida de pagos Parametrización básica salida de pagos Causas del bloqueo de pago Definir valores propuestos para bloqueo pago
Transaction code OBBC
2. On the Change View “Pmnt Termns: Default Values For Pmnt Block”: Overview screen, make the following entries:
Payment Terms Day Limit Block Key
0004 00
3. Save your entries.
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3.3.6.3.4 Manual Outgoing Payments
3.3.6.3.4.1 Define Tolerances (Vendors)
Use
In this step, you specify the tolerances for vendors. These tolerances are used for dealing with differences in payment and residual items which can occur during payment settlement. Specify the tolerances under one or more tolerance groups. Allocate a tolerance group to each vendor via the master record. For each tolerance group, specify the following:
Tolerances up to which differences in payment are posted automatically to expense or revenue accounts when clearing open items
The handling of the terms of payment for residual items, if they are to be posted during clearing
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Manual Outgoing Payments Define Tolerances (Vendors)
Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Recepción de facturas/ Entrada de abonos Salida de pagos Salida de pagos manual Definir tolerancias (acreedores)
Transaction code OBA3
2. On the Change View “Customer/Vendor Tolerances”: Overview screen, select New Entries.
3. On the New Entries: Details of Added Entries, screen, make the following entries:
Company Code
Tolerance Group
Text Gain Loss Percent (Gain)
Percent (Loss)
Adj. Disc.
1000 BP FIN Tolerance
0 0
1000 DEB1 0 0
1000 DEB2 0 0
1000 DEB3 0 0
1000 DEB4 0 0
1000 KRE1 0 0
Company Code
Tolerance Group
Adj. Disc. By
Grace Days
PT from Inv.
Fixed PT Partial Discount
1000 00
1000 DEB1 01 X X
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Company Code
Tolerance Group
Adj. Disc. By
Grace Days
PT from Inv.
Fixed PT Partial Discount
1000 DEB2 02 X X
1000 DEB3 03
1000 DEB4 03
1000 KRE1 01 X X
4. Save your entries.
3.3.6.3.4.2 Define Reason Codes (Manual Outgoing Payments)
UseIn this step, you define reason codes per company code for handling payment differences in the form of residual items, partial payments and postings on account.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Manual Outgoing Payments Overpayment/Underpayment Define Reason Codes (Manual Outgoing Payments)
Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Recepción de facturas/ Entrada de abonos Salida de pagos Salida de pagos manual Diferencias de pago Definir origen de diferencias (salida pagos manual)
Transaction code SPRO
2. On the Determine Work Area_ Entry pop-up, choose Company Code 1000.
3. On the Change View “Classification of Payment Differences”: Overview screen, make the following entries:
RCd Short Text Long Text CorrT
050 Cash discount period
Cash discount period exceeded SAP50
051 Cash discount rate Cash discount rate not kept to SAP51
052 Cash discount f. net Cash discount deduction for net terms
SAP52
053 Cash discount retro.
No csh disc.retrograde calc.frm crd.memo
SAP53
054 Disc. period and rate
Disc. per. exceeded and disc. rate incorr.
SAP54
055 Pmnt on acct General payment on account SAP55
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RCd Short Text Long Text CorrT
056 Pmnt advice error Pmt adv.on acct is missing or incomplete
SAP56
057 Calculation error Customer calculation error SAP57
058 Debit reduced Debit reduced instead of paid SAP58
059 Debit paid twice Debit paid twice SAP58
060 Credit memo paid Credit memo paid instead of reduced
SAP60
061 Credit memo twice Credit memo reduced twice SAP60
4. Save your entries.
3.3.6.4 Automatic Outgoing Payments
3.3.6.4.1 Payment Method/Bank Selection for Payment Program
3.3.6.4.1.1 Set Up All Company Codes for Payment Transactions
UseSpecify paying company code (process payment transactions centrally for several company codes) for all company codes involved in payment transactions.
Cash discount strategy: determination of maximum cash discount for the company code.
Special G/L transactions: are to be settled for customers and vendors.
Vendors - Special G/L transactions to be paid: A (Down payment), B (Financial assets down payment), F (Down payment request), I (Intangible asset down payment), M (Tangible asset down payment), V (Stocks down payment)
Customers - Special G/L transactions to be paid: A (Down payment), F (Down payment request)
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up All Company Codes for Payment Transactions
Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Recepción de facturas/ Entrada de abonos Salida de pagos Salida de pagos automáticaSelección vía de pago/bancos p.programa pagos Instalar todas las sociedades para pagos
Transaction code SPRO
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2. On the Change View “Company Codes”: Overview screen, choose New Entries.
3. On the New Entries: Details o Added Entries screen, make the following entries:
Field name Description User action and values Note
Company Code 1000
Sending Company Code 1000
Paying Company Code 1000
Max. Cash Discount X
Vendors: Sp. G/L transactions to be paid
ABFIMV
Customers: Sp. G/L transactions to be paid
AF
4. Save your entries.
3.3.6.4.1.2 Set Up Paying Company Codes for Payment Transactions
UseMinimum amount for which an incoming (€ 1,-) or outgoing payment (€ 5,-) is created.
(SAP standard is used with minor changes.)
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up Paying Company Codes for Payment Transactions
Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Recepción de facturas/ Entrada de abonos Salida de pagos Salida de pagos automáticaSelección vía de pago/bancos p.programa pagos Instalar sociedad pagadora para pagos
Transaction code SPRO
2. On the Change View “Paying Company Codes”: Overview screen, choose New Entries.
3. On the Change View “Paying Company Codes”. Details screen, make the following entries:
Field Value
Company Code 1000
Min. Amount Incoming Payment
Min. Amount Outgoing Payment
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4. Choose Forms.
5. Make the following entries:
Field Value
Form Payment Advice SAPscript - Y_F110_D_AVIS
EDI Accompanying Sheet
6. Choose Sender Details.
7. Make the following entries in section Sender Details for SAPscript Forms:
Field Value
Text ID ADRS
Letter Header ADRS_HEADER
Footer Text ADRS_FOOTER
Signature text ADRS_SIGNATURE
Sender ADRS_SENDER
8. Save your entries.
3.3.6.4.1.3 Set Up Payment Methods per Country for Payment Transactions
UseIn this activity, you specify which payment methods are to be used in each country.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up Payment Methods per Country for Payment Transactions
Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Recepción de facturas/ Entrada de abonos Salida de pagos Salida de pagos automáticaSelección vía de pago/bancos p.programa pagos Instalar vías de pago por país para pagos
Transaction code SPRO
2. On the Change View “Payment Method/Country”: Overview screen, select country CL and choose New Entries.
3. On the Change View “Payment Method/Country”. Details screen, make the following entries:
Field name Description User action and values Note
Country CL
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Field name Description User action and values Note
Pymt Method Payment Method C
Description Cheque
Outgoing Payment
<select>
Bank transf Bank transfer
Check Check <select>
Allowed for personnel payment
<select>
Street,PO box or PO box pst code
Street,PO box or PO box pst code
Bank details
Doument type for payment
ZP
Clearing document type
ZV
Account number required
Payment medium program
RFFOUS_C
Name of print dataset
LIST1S
4. Select back.
5. On the Change View “Payment Method/Country”: Overview screen, select country CL and choose New Entries.
6. On the Change View “Payment Method/Country”. Details screen, make the following entries:
Field name Description User action and values Note
Country CL
Pymt Method Payment Method E
Description Efectivo
Incoming Payment
<select>
Debit memo <select>
Check Check
Allowed for personnel payment
<select>
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Field name Description User action and values Note
Street,PO box or PO box pst code
Street,PO box or PO box pst code
Bank details
Doument type for payment
ZP
Clearing document type
ZV
Account number required
Payment medium program
RFFOD__V
Name of print dataset
CASH
7. Select back.
8. On the Change View “Payment Method/Country”: Overview screen, select country CL and choose New Entries.
9. On the Change View “Payment Method/Country”. Details screen, make the following entries:
Field name Description User action and values Note
Country CL
Pymt Method Payment Method F
Description Cheque a fecha
Outgoing Payment
<select>
Check <select>
Check Check
Allowed for personnel payment
Street,PO box or PO box pst code
Bank details <select>
Account Number Required
<select>
Doument type for payment
ZP
Clearing document type
ZV
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Field name Description User action and values Note
Account number required
Payment medium program
RFFOUS_C
Name of print dataset
CHCKS1
10. Select back.
11. On the Change View “Payment Method/Country”: Overview screen, select country CL and choose New Entries.
12. On the Change View “Payment Method/Country”. Details screen, make the following entries:
Field name Description User action and values Note
Country CL
Pymt Method Payment Method T
Description Transferencia Bancaria
Outgoing Payment
<select>
Bank transf Bank transfer <select>
Check Check
Allowed for personnel payment
<select>
Street,PO box or PO box pst code
Street,PO box or PO box pst code
Bank details <select>
Account Number Required
<select>
Doument type for payment
ZP
Clearing document type
ZV
Account number required
<select>
Payment medium program
RFFOM100
Name of print dataset
LIST3S
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13. Select back.
14. Save your entries.
3.3.6.4.1.4 Set Up Payment Methods per Company Code for Payment Transactions
UseIn this activity, you specify which payment methods are to be used in each company code.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up Payment Methods per Company Code for Payment Transactions
Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Recepción de facturas/ Entrada de abonos Salida de pagos Salida de pagos automáticaSelección vía de pago/bancos p.programa pagos Instalar vías de pago por sociedad para pagos
Transaction code SPRO
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2. On the Change View “Maintenance of Company Code Date for a Payment Method”: Overview screen, select company code 1000 and choose New Entries.
3. On the Change View ““Maintenance of Company Code Date for a Payment Method””. Details screen, make the following entries:
Paying co. code 1000
Pymt Method C
Amount Limits
Minimum amount
Maximum amount
Distribution amnt
Foreign Payments/Foreign Currency Payments
Foreign Business partner allowed SET
Foreign Currency allowed SET
Cust/Vendor bank abroad allowed? SET
Grouping of items
Single payment for marked item
Payment per due date
Bank selection Control
No optimization SET
Optimize by bank group
Optimize by postal code
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4. Select back.
5. On the Change View “Maintenance of Company Code Date for a Payment Method”: Overview screen, select company code 1000 and choose New Entries.
6. On the Change View ““Maintenance of Company Code Date for a Payment Method””. Details screen, make the following entries:
Paying co. code 1000
Pymt Method E
Amount Limits
Minimum amount
Maximum amount
Distribution amnt
Foreign Payments/Foreign Currency Payments
Foreign Business partner allowed
Foreign Currency allowed SET
Cust/Vendor bank abroad allowed?
Grouping of items
Single payment for marked item
Payment per due date
Bank selection Control
No optimization SET
Optimize by bank group
Optimize by postal code
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7. Select back.
8. On the Change View “Maintenance of Company Code Date for a Payment Method”: Overview screen, select company code 1000 and choose New Entries.
9. On the Change View ““Maintenance of Company Code Date for a Payment Method””. Details screen, make the following entries:
Paying co. code 1000
Pymt Method F
Amount Limits
Minimum amount
Maximum amount
Distribution amnt
Foreign Payments/Foreign Currency Payments
Foreign Business partner allowed SET
Foreign Currency allowed SET
Cust/Vendor bank abroad allowed? SET
Grouping of items
Single payment for marked item
Payment per due date
Bank selection Control
No optimization SET
Optimize by bank group
Optimize by postal code
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10. Select back.
11. On the Change View “Maintenance of Company Code Date for a Payment Method”: Overview screen, select company code 1000 and choose New Entries.
12. On the Change View ““Maintenance of Company Code Date for a Payment Method””. Details screen, make the following entries:
Paying co. code 1000
Pymt Method T
Amount Limits
Minimum amount
Maximum amount
Distribution amnt
Foreign Payments/Foreign Currency Payments
Foreign Business partner allowed SET
Foreign Currency allowed SET
Cust/Vendor bank abroad allowed? SET
Grouping of items
Single payment for marked item
Payment per due date
Bank selection Control
No optimization SET
Optimize by bank group
Optimize by postal code
13. Save your entry.
3.3.6.4.1.5 Create Bank Master Data
UseIf you want to run the automatic payment run program or if you want to post a bank statement automatically you need to set up bank master data in your system.
Procedure1. Access the activity using one of the following navigation options:
SAP Menu SAP Menu Accounting Financial Accounting Banks Master Data Bank Master Record Create
Menú SAP Menú SAPFinanzas Gestión financiera Bancos Datos maestros Maestro de banco Crear
Transaction code FI01
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2. On the Create Bank: Initial Screen screen, make the following entries:
Field name Description User action and values Note
Bank Country CL
Bank Key 001
3. On the Create Bank: Detail Screen screen, make the following entries:
Field name Description User action and values Note
Bank Name Banco de Chile
Region
Street
City Santiago
Bank Branch
Swift Code
Bank Group
4. Repeat activiy 2 and 3 with following bank entries:
Bank Key Bank country key
Name of bank House number and street
City Bank Branch
#016 CLanco Crédito e Inversiones Santiago
#037 CLBanco Santander - Santiago Santiago
5. Save your entries.
3.3.6.4.1.6 Define House Banks - House Banks
Use
Each house bank of a company code is represented by a bank ID in the SAP system, every account at a house bank by an account ID.
In the SAP system, you use the bank ID and the account ID to specify bank details
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Bank Accounting Bank Accounts Define House Banks
Menú SAP Gestión financiera (nuevo) Contabilidad bancariaCuentas bancariasDefinir bancos propios
Transaction code FI12
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2. On the Determine Work Area: Entry pop-up, choose company code 1000.
3. On the Change View “House Banks”: Overview screen the first one.
4. On the New Entries: Details of Added Entries screen, make the following entries:
Field name Description User action and values Note
House Bank BCHI
Bank Country CL
Bank Key 001
5. Select create
6. On the bank data pop-up, make the following entries:
Field name Description User action and values Note
Bank Name Banco de Chile
City Santiago
7. Select back.
8. On the Change View “House Banks”: Overview screen, select New Entries.
9. On the New Entries: Details of Added Entries screen, make the following entries:
Field name Description User action and values Note
House Bank BBCI
Bank Country CL
Bank Key 016
10. Select create
11. On the bank data pop-up, make the following entries:
Field name Description User action and values Note
Bank Name Banco Crédito e Inversiones
City Santiago
12. 12. Select back.
13. On the Change View “House Banks”: Overview screen, select New Entries.
14. On the New Entries: Details of Added Entries screen, make the following entries:
Field name Description User action and values Note
House Bank BSANT
Bank Country CL
Bank Key 037
15. Select create
16. On the bank data pop-up, make the following entries:
Field name Description User action and values Note
Bank Name Banco Santander - Santiago
City Santiago
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17. Save your entries.
3.3.6.4.1.7 Define House Banks - Bank Accounts
Use
For each house bank several bank accounts have to be maintained.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Bank Accounting Bank Accounts Define House Banks
Menú IMG Gestión financiera (nuevo) Contabilidad bancariaCuentas bancarias Definir bancos propios
Transaction code FI12
2. On the Determine Work Area: Entry pop-up, choose company code 1000.
3. On the Change View “House Banks”: Overview screen, select house bank BCHI
4. In the left side press double clic in folder Bank accounts
5. Select New Entries.
6. On the New entries : details of Added Entries screen, make the following entries:
Field name Description User action and values Note
Company Code 1000
House Bank BCHI
Account ID 00200
Description Cuenta 1 BAN02
Bank account number
00000000002
G/L 1101010010
Currency CLP
7. Select back.
8. On the Change View “House Banks”: Overview screen, select house bank BBCI
9. In the left side press double clic in folder Bank accounts
10. Select New Entries.
11. On the New entries : details of Added Entries screen, make the following entries:
Field name Description User action and values Note
Company Code 1000
House Bank BBCI
Account ID 00100
Description Cuenta 1 BAN0
Bank account number
00000000001
G/L 1101010000
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Field name Description User action and values Note
Currency CLP
12. Select back.
13. On the Change View “House Banks”: Overview screen, select house bank BSANT
14. In the left side press double clic in folder Bank accounts
15. Select New Entries.
16. On the New entries : details of Added Entries screen, make the following entries:
Field name Description User action and values Note
Company Code 1000
House Bank BSANT
Account ID 00300
Description Cuenta1 BAN03
Bank account number
00000000003
G/L 1101010020
Currency CLP
17. Select back.
12. Save your entries.
3.3.6.4.1.8 Set Up Bank Determination for Payment Transactions: Ranking Order
UseThe program selects banks or bank accounts from which payment is to be made. Therefore the following specifications are made:
Ranking order of banks: specify which house banks are permitted and rank them in a list.
Bank accounts: specify which bank account is to be used for payments for each house bank and payment method (and currency, if required) and to which G/L account the payment is posted.
Available amounts: for each account at a house bank, the amount (incoming and outgoing payments), which is available, needs to be specified.
Value date: specify how many days elapse between the posting date of the payment run and the value date at the bank, dependent on the payment method, bank account, payment amount and currency.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up Bank Determination for Payment Transactions
Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Recepción de facturas/
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Entrada de abonos Salida de pagos Salida de pagos automáticaSelección vía de pago/bancos p.programa pagos Instalar sociedad pagadora para pagos
Transaction code SPRO
2. On the Display View “Bank Selection”: Overview screen, choose Paying Company Code 1000.
3. Select Ranking Order.
4. Select New Entries.
5. On the New Entries: Overview of Added Entries screen, make the following entries:
PM Crcy Rank Order House Bk
C CLP 1 BBCI
C CLP 2 BCHI
C CLP 3 BSANT
E CLP 1 BBCI
E CLP 2 BCHI
E CLP 3 BSANT
F CLP 1 BBCI
F CLP 2 BCHI
F CLP 3 BSANT
T CLP 1 BBCI
T CLP 2 BCHI
T CLP 3 BSANT
6. Save your entries.
3.3.6.4.1.9 Set Up Bank Determination for Payment Transactions: Available Amounts
UseIn this chapter you determine the available amounts of each bank.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up Bank Determination for Payment Transactions
Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Recepción de facturas/ Entrada de abonos Salida de pagos Salida de pagos automáticaSelección vía de pago/bancos p.programa pagos Instalar sociedad pagadora para pagos
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Transaction code SPRO
2. On the Display View “Bank Selection”: Overview screen, choose Paying Company Code 1000.
3. Select Available Amounts.
4. Select New Entries.
5. On the New Entries: Overview of Added Entries screen, make the following entries:
House Bank
Account ID Days Currency Available for outgoing payment
Scheduled incoming payment
BBCI 00100 0 CLP
NCHI 00200 0 CLP
BSANT
00300 0 CLP
6. Save your entries.
3.3.6.4.1.10 Set Up Bank Determination for Payment Transactions: Bank Accounts
UseIn this chapter you determine the available bank accounts.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up Bank Determination for Payment Transactions
Menú SAP Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Recepción de facturas/ Entrada de abonos Salida de pagos Salida de pagos automáticaSelección vía de pago/bancos p.programa pagos Instalar sociedad pagadora para pagos
Transaction code SPRO
2. On the Display View “Bank Selection”: Overview screen, choose Paying Company Code 1000.
3. Select Bank Accounts.
4. Select New Entries.
5. On the New Entries: Overview of Added Entries screen, make the following entries:
House Bank Payment Method Currency Account ID Bank subaccount
BBCI C CLP 00100 1101010002
BBCI E CLP 00100 1101010001
BBCI F CLP 00100 1101010002
BBCI T CLP 00100 1101010005
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House Bank Payment Method Currency Account ID Bank subaccount
BCHI C CLP 00200 1101010012
BCHI E CLP 00200 1101010011
BCHI F CLP 00200 1101010012
BCHI T CLP 00200 1101010015
BSANT C CLP 00300 1101010022
BSANT E CLP 00300 1101010021
BSANT F CLP 00300 1101010022
BSANT T CLP 00300 1101010025
6. Save your entries.
3.3.6.4.1.11 Set Up Bank Determination for Payment Transactions: Value Date
UseIn this chapter you determine the value date.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up Bank Determination for Payment Transactions
Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Recepción de facturas/ Entrada de abonos Salida de pagos Salida de pagos automáticaSelección vía de pago/bancos p.programa pagos Instalar sociedad pagadora para pagos
Transaction code SPRO
2. On the Display View “Bank Selection”: Overview screen, choose Paying Company Code 1000.
3. Select Value Date.
4. Select New Entries.
5. On the New Entries: Overview of Added Entries screen, make the following entries:
Prnt. Methd. House Bank Account Amount Limit Curreny Days
C BBCI 00100 0 CLP
C BCHI 00200 0 CLP
C BSANT 00300 0 CLP
E BBCI 00100 0 CLP
E BCHI 00200 0 CLP
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Prnt. Methd. House Bank Account Amount Limit Curreny Days
E BSANT 00300 0 CLP
F BBCI 00100 0 CLP
F BCHI 00200 0 CLP
F BSANT 00300 0 CLP
T BBCI 00100 0 CLP
T BCHI 00200 0 CLP
T BSANT 00300 0 CLP
6. Save your entries.
3.3.6.4.2 Payment Media
3.3.6.4.2.1 Define Sender Details for Payment Forms
UseIn this activity you specify the standard texts that you want to use for the letter header, letter footer, and the sending address in the letter window per company code.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Media Define Sender Details for Payment Forms
Menú SAP Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Recepción de facturas/ Entrada de abonos Salida de pagos Salida de pagos automática Medios de pago Almacenar datos del remitente para formularios de pago
Transaction code SPRO
2. On the Change View “Sender details (Payment program)”: Overview screen, make the following entries:
Co.Cd.
ID Letter header Footer text Signatue Sender
1000 ADRS
ADRS_HEADER
ADRS_FOOTER
ADRS_SIGNATURE
ADRS_SENDER
3. Save your entries.
3.3.6.4.2.2 Assign Payment Medium Format and Note to Payee to Payment Method
Use
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In this activity you assign the payment medium format to a combination of payment method and country. You also determine the note to payee to be used, depending on the country and origin.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Media Make Settings for Payment Medium Formats from Payment Medium Workbench Assign Payment Medium Format and Note to Payee to Payment Method
Menú SAP Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Recepción de facturas/ Entrada de abonos Salida de pagos Salida de pagos automática Medios de pago Parametrizar formatos del Payment Medium Workbench Asignar formato de medio de pago y destino de utilización a vía de pago
Transaction code SPRO
2. On the Change View “Payment Method/Country”. Overview screen, make the following entries (double-click on the payment method:
Payment Method (for Chile)
Format Format supplement
Payment medium program
Print dataset
Key Print dataset b/exch.
C RFFOUS_C LIST1S
E RFFOD__V CASH
F RFFOUS_C CHCKS1
T RFFOM100 LIST3S
3. Save your entries.
3.3.6.4.2.3 Define Instruction Keys
UseInstruction Keys: controls what instructions for making a payment order are sent to participating banks. The key can be specified in vendor master records or in your house banks.
For payment method K (check), L (foreign bank transfer) and R (EU internal transfer) an instruction key is specified.
No instruction key is defined for payment method U (Bank transfer), since you can also carry out bank transfers to foreign vendors that have a bank account in your country. However you do not need an instruction key here, since a message (Z1) is not required.
You need an instruction key for payment method A because a bank direct debit is also allowed for foreign customers and banks.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and
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Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Media Data Medium Exchange Define Instruction keys
Menú SAP Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Recepción de facturas/ Entrada de abonos Salida de pagos Salida de pagos automática Medios de pago Intercambio de soportes de datos Definir clave de instrucción
Transaction code OB47
2. On the Determine Work Area: Entry pop-up, make the following entries.
Field name Description User action and values Note
Bank Country CL
3. On the Change View “Instruction Keys”: Overview screen, make the following entries:
PM IK Explanation of Instruction Key IK1 2 3 4 CA Pmnt Type
C 01 Check payment 20
T 01 For.bk transf., domest.bk transf. in for. currency
1 4 1
T 02 Foreign bank transfer, payer pays bank charges
1 4 6 1 10
4. Save your entries.
3.3.6.5 Dunning
3.3.6.5.1 Basic Settings for Dunning
3.3.6.5.1.1 Define Dunning Block Reasons
UseYou define the reasons for a dunning block under a key. The key can be entered in an item or in the account of a business partner. Blocked items or accounts are not considered for the dunning run.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Dunning Basic Settings for Dunning Define Dunning Block Reasons
Menú SAP Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Reclamar Parametrizaciones básicas de reclamación Definir motivos bloqueo p.reclamaciones
Transaction code OB18
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2. On the Change View “Dunning Block Reasons”: Overview screen, choose New Entries.
3. On the New Entries: Overview of Added Entries screen,, make the following entries.
Field name Description User action and values Note
Lock A
Text blocked for dunning
5. Save your entries.
3.3.6.6 Dunning Procedure
3.3.6.6.1 Define Dunning Procedures
UseYou enter the settings that control the dunning program by:
1. Specifying the company codes to include in dunning.
2. Setting up the dunning procedure you want to use (dunning interval, grace periods for the due date determination and number of dunning levels)
3. Setting the dunning charges.
4. Specifying the net payment due date at which a particular dunning level is reached.
5. Specifying the dunning notice you want to send to your customers.
The following dunning procedures have been defined for dunning customers:
0001 Four-level dunning notice, every two weeks
YB30 Interest calculation after 30 days
The dunning procedure YB30 specifies that customers who do not pay within 30 days are automatically in arrears. The customers receive a dunning notice without interest amounts. From then on, interest is calculated for the open items using the interest calculation program (see also the section on the interest calculation program).
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Dunning Dunning Procedure Define Dunning Procedures
Menú SAP Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Reclamar Procedimiento de reclamación Definir procedimiento de reclamación
Transaction code FBMP
2. On the Maintain Dunning Procedure: List screen,, choose Procedure 0001.
3. On the Maintain Dunning Procedure: Overview screen,, make the following entries:
Field name Description User action and values Note
Name Four-level dunning notice, every two weeks
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Field name Description User action and values Note
Dunning intervals in days
14
No. of dunning levels
4
Total due items from dunning level
Min. days in arreas (acct)
6
Line items grace periods
2
Interest calculator
01
Public hol cal ID
holiday calendar
Standard transaction dunning
<select>
Ref. Dunning procedures for texts
0001
Dun special G/L transactions
<select>
4. Choose Dunning Levels.
5. On the Maintain Dunning Procedure: Dunning levels screen,, make the following entries:
Field name Description User action and values Note
Days in arrears
1 2 3 4
2 16 30 44
Calculate interest
1 2 3 4
<select> <select> <select>
Always dun? 1 2 3 4
<select>
Print all items
1 2 3 4
<select> <select> <select>
Payment deadline
1 2 3 4
10 7
6. Choose Charges.
7. On the Dunning Charges pop-up,, choose CLP.
8. On the Maintain Dunning Procedure: Charges screen,, make the following entries:
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Dunn. Level Dunn. Charge
9. Choose Minimum amounts.
10. On the Minimm amounts pop-up,, choose CLP.
11. On the Maintain Dunning Procedure: Minimum amounts screen,, make the following entries:
Dun Mimimum amount Min. amount for interst
12. Choose Dunning texts..
13. On the Company Code/Account type pop-up,, choose company 1000.
14. On the Maintain Dunning Procedure: Dunning texts screen,, make the following entries:
Normal dunning procedure
Form
1 YBAA_FIMA
2 YBAA_FIMA
3 YBAA_FIMA
4 YBAA_FIMA
Legal dunning procedures YBAA_FIMA
15. Save your entries.
16. Choose Back and back and maintain the next dunning procedure.
17. On the Maintain Dunning Procedure: List screen, choose New procedure.
18. On the Maintain Dunning Procedure: Overview screen,, make the following entries:
Field name Description User action and values Note
Dunn. Procedure
Dunning procedure Z030
Name Interest Calculation after 30 Days
Dunning intervals in days
14
No. of dunning levels
1
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Field name Description User action and values Note
Total due items from dunning level
Min. days in arreas (acct)
Line items grace periods
Interest calculator
01
Public hol cal ID
holiday calendar CL CL = Chile
Standard transaction dunning
<select>
Ref. Dunning procedures for texts
Z030
19. Choose Dunning Levels.
20. On the Maintain Dunning Procedure: Dunning levels screen,, make the following entries:
Field name Description User action and values Note
Days in arrears
1
Calculate interest
1
<select>
Always dun? 1
Print all items 1
<select>
Payment deadline
1
7
21. Choose Dunning texts..
22. On the Company Code/Account type pop-up,, choose company 1000.
23. On the Maintain Dunning Procedure: Dunning texts screen,, make the following entries:
Normal dunning procedure
Form
1
2
3
4
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Normal dunning procedure
Form
Legal dunning procedures
24. Save your entries.
3.3.6.6.1.1 Define Dunning Procedures (Dunning Control)
UseIn this activity you enter the settings that control the dunning program.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Dunning Dunning Procedure Define Dunning Procedures
Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Reclamar Procedimiento de reclamación Definir procedimiento de reclamación
Transaction code OBVU
2. Choose Environment Company Code Data.
3. On the Change View “Company Code Dunning Control”: Overview screen, choose New Entries.
4. On the New Entries: Overview of Added Entries screen,, make the following entries.
Field name Description User action and values Note
CoCd Company Code 1000
By don. Ar. by dunning area <deselect>
Ref.CoCode Reference company code
1000
Sort. MHNK K1
Sort. MHND P1
Dun CoDC 1000
6. Save your entries.
3.3.6.6.1.2 Define Interest Rates
Use
In this activity, you specify for each interest indicator
Which interest rate is to be used for debit or credit balances
The currency in which the interest is to be calculated
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The date as of which the entry for the interest indicator is valid
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Dunning Dunning Procedure Define Interest Rates
Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Reclamar Procedimiento de reclamación Definir tipos de interés
Transaction code OB42
2. On the Change View “Interest Rates”: Overview screen, make the following entries.
Field name Description User action and values Note
Int ID 01
Crcy Currency CLP
Valid from 01.01.1991 select latest date
Debit %
Cred. %
7. Save your entries.
3.3.6.6.2 Printout
3.3.6.6.2.1 Allow Dunning with SmartForms
UseYou have the possibility to use either SAPscript forms or Smart Forms in the dunning procedure. In this transaction you have to specify which forms are used for dunning in this system.
This table is cross-client. Any changes you make in this table will take effect in all clients of your system.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Tools Customer Enhancements Business Transaction Events
Menú IMG Gestión financiera (nuevo) Parametrizaciones básicas de gestión financiera (nuevo) HerramientasAmpliaciones de clienteBusiness Transaction Events
Transaction code BF31
2. From the menu choose Settings P/S Modules … of an SAP Application.
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3. On the Change View “Publish&Subscribe BTE: SAP Enhancement”: Overview screen, check or make the following entries.
Field name Description User action and values Note
Event Event (Business Transaction Event)
00001720 This entry already exists.
Country Ctr (Country ISO Code)
Blank
Appl. Appl. (Application Indicator for BTE)
FI-FI
Funct Function Module
FI_PRINT_DUNNING_NOTICE_SMARTF This function module needs to be entered if Smartforms should be used.
8. Save your entries.
3.3.6.7 Interest Calculation
3.3.6.7.1 Interest Calculation
3.3.6.7.1.1 Define Reference Interest Rates
UseIn this step, you define your reference interest rates by entering a key and a mnemonic name. All other fields are purely informative.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Interest Calculation Interest Calculation Define Reference Interest Rates
Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Cálculo de intereses Cálculo de intereses Definir tipos de interés de referencia
Transaction code OBAC
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2. On the Change View “Define Reference Interest Rate”: Overview screen, choose New Entries.
3. On the New Entries: Details of Added Entries screen, make the following entries:
Field name Description User action and values Note
Ref.Int.Rate Reference Interest rate
LIBOREUR01
Long Text Libor 1 Month EUR
Description Libor 1 Monat
Date from 01.01.1996
Currency CLP
Finan. center
4. Choose New Entries.
5. Save your entries.
3.3.6.7.1.2 Define Time-Based Terms
UseIn this step, you define your reference interest rates by entering a key and a mnemonic name. All other fields are purely informative.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Interest Calculation Interest Calculation Define Time-Based Terms
Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Cálculo de intereses Cálculo de intereses Definir condiciones dependientes del tiempo
Transaction code OB81
2. On the Change View “Time-Dependent Interest Terms”: Overview screen, choose New Entries.
3. On the New Entries: Details of Added Entries screen, make the following entries:
Int. Calc. Indicator
Currency Key
Eff. from Sequential number
Term (Debit/Credit Interest)
Reference Interest
Premium
01 CLP 01.01.2001 1 Credit interest: balance interest calc.
01 CLP 01.01.2000 1 Debit interest: arrears interest calc.
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Int. Calc. Indicator
Currency Key
Eff. from Sequential number
Term (Debit/Credit Interest)
Reference Interest
Premium
02 CLP 01.01.2001 1 Debit interest: balance interest calc.
LIBOREUR01
02 CLP 0101.2001 2 Credit interest: balance interest calc.
LIBOREUR01
4. Save your entries.
3.3.6.7.1.3 Enter Interest Values
UseAn interest rate has been defined for the discount rate.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable/Accounts Payable Business Transactions Interest Calculation Interest Calculation Enter Interest Values
Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Cálculo de intereses Cálculo de intereses Introducir valores de intereses
Transaction code OB83
2. On the Change View “Reference Interest Rate Values”: Overview screen, choose New Entries.
3. On the New Entries: Details of Added Entries screen, make the following entries:
Field name Description User action and values Note
Reference LIBOREUR01
Valid from 01.01.1999
Int.Rate Interest Rate 7,0000000
4. Save your entries.
3.3.6.7.2 Interest Posting
3.3.6.7.2.1 A/R: Calculation of Interest on Arrears
UseIn this step, you define the specifications for posting the interest calculated as interest on arrears. The account determination is carried out via the posting interface of application 0002 (interest on arrears). Document type DV has been created for posting the interest. This enables you to exclude the interest when performing dunning, for example.
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Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Interest Calculation Interest Posting A/R: Calculation of Interest on Arrears
Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Cálculo de intereses Contabilización de intereses Deudores: Cálculo de intereses de demora
Transaction code OBV1
2. On the Change View “Maintain Account Determination: Posting Specifications”: screen, choose Accounts.
3. On the Chart of Accounts pop-up, choose chart of accounts CL01.
4. On the Maintain Account Determination: Accounts screen, make the following entries:
Account Symbol Currency G/L acct
0001 + 4211000105
0002 + 4230000001
1000 + +
5. Save your entries.
3.3.6.8 Closing
3.3.6.8.1 Count
3.3.6.8.1.1 Define Reply Addresses for Balance Confirmation
UseIn this step, you define the address to which the customers or vendors are to send their reply for the balance confirmation. Since this address is often different from the company code address, this specification is very important. You can define several addresses under one ID for every company code. Specify the required identification for every program run.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transaction Closing Count Balance Confirmation Correspondence Define Reply Addresses for Balance Confirmation
Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedoresOperac.contablesCierreContar Correspondencia confirmación de saldos Almacenar direcciones de respuesta p.confirmación de saldos
Transaction code SPRO
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2. On the Change View “Company Code-Dependent Address Data”: Overview screen, choose New Entries..
3. On the New Entries: Overview of Added Entries screen, make the following entries:
Field name Description User action and values Note
CoCd Company Code 1000
AdrID Adress-Identification 100
4. On the screen Edit address: 1000 0100 make the following entries:
Field name User action and values
Name Chile
Street/House number Ahumada
Postal code/City 69190
country CL
Time zone Chile
Language English
4. Save your entries.
3.4 Bank Accounting
3.4.1 Bank Accounts
3.4.1.1 Update House Bank Account with House Bank ID
UseIf you want to run the automatic payment run program or if you want to post a bank statement automatically you need to set up the bank identification in your corresponding general ledger master data.
Procedure1. Access the activity using one of the following navigation options:
SAP menu Accounting Financial Accounting (NEW) General Ledger Master Records G/L Accounts Individual Processing In Company Code
Menú IMG Finanzas Gestión financiera Libro mayor Datos maestros Cuentas de mayor Tratamiento individual En la sociedad
Transaction code FSS0
2. On the Edit G/L Account Company code data screen, make the following entries:
Field name Description User action and values Note
G/L Account 1101010000
Company Code 1000
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3. Choose Create/bank/interest.
4. Make the following entries:
Field name Description User action and values Note
House bank BBCI
Account ID 00100
5. Save your entries.
6. On the Edit G/L Account Company code data screen, make the following entries:
Field name Description User action and values Note
G/L Account 1101010010
Company Code 1000
1. Choose Create/bank/interest.
2. Make the following entries:
Field name Description User action and values Note
House bank BCHI
Account ID 00200
3. On the Edit G/L Account Company code data screen, make the following entries:
Field name Description User action and values Note
G/L Account 1101010020
Company Code 1000
10. Choose Create/bank/interest.
11. Make the following entries:Field name Description User action and values Note
House bank BSANT
Account ID 00300
8. Save your entries.
3.4.2 Business Transactions
3.4.2.1 Check Deposit
3.4.2.1.1 Define Variants for Check Deposit/ Manual Bank Statement/ GL items: Administration
UseIn this step, you can create your own account assignment variants for check deposits to adapt the assignment and/or selection of the account assignment fields to meet your company’s needs. One variant is shipped by default. This variant can not be changed. If you do not want to use the standard variant, you can deactivate it. Any new variants you create must be activated.
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The variants contain the following fields:
YB01: Amount, 10-Digit Check Number, Check Issuer, 8-Digit Bank Key, Reference Document No. (sel.), Customer Number (sel.)
YB02: Amount, 10-Digit Check Number, Check Issuer, 8-Digit Bank Key, Reference Document No. (sel.), Customer Matchcode (sel.)
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Bank Accounting Business Transactions Check Deposit Define Variants for Check Deposits
Menú IMG Gestión financiera (nuevo) Cuentas bancarias Operaciones contablesPresentación de cheques al cobroDefinir clave y reglas de contabilización para presentación de cheques
Transaction code OT45
1. Line Layout Fast Entry: Administration- Make the following entries:
Prog. Name Fast Entry Applic.
Fast Entry Variant
Fast Entry Variant Active?
Fast Entry Activation Date
No. following Screen
SAPMF40S SCHKR YB01 X 11.09.2000 8002
SAPMF40S SCHKR YB02 X 11.09.2000 8001
2. Line Layout Fast Entry: Variants. Make the following entries:
Prog. Name Fast Entry Applic. Fast Entry Variant Fast Entry No. of Lines
SAPMF40S SCHKR YB01 1
SAPMF40S SCHKR YB02 1
3. Line Layout Fast Entry: Description of Variants. Make the following entries:
Language Prog. Name Fast Entry Applic.
Fast Entry Variant Fast Entry Variant Descr.
EN SAPMF40S SCHKR YB01 Check (Check no/Ref./Customer)
EN SAPMF40S SCHKR YB02 Check (Matchcode
4. Line Layout Fast Entry: Variant Fields. Make the following entries:
Prog. Name
Fast Entry Applic.
Fast Entry Variant
Fast Entry No. of Lines
Fast Entry No. of Column
Fast Entry Offset
Compl. Field Name Fast Entry Field Output Length
SAPMF40S
SCHKR YB01 1 01 03 FEBSCA-KWBTR 14
SAPMF40S
SCHKR YB01 1 02 18 FEBSCK-SCH10_PRSC
10
SAPMF40S
SCHKR YB01 1 03 29 FEBSCK-AUSST_PR
13
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Prog. Name
Fast Entry Applic.
Fast Entry Variant
Fast Entry No. of Lines
Fast Entry No. of Column
Fast Entry Offset
Compl. Field Name Fast Entry Field Output Length
SAPMF40S
SCHKR YB01 1 04 43 FEBSCK-BNK08_PRBL
08
SAPMF40S
SCHKR YB01 1 05 52 FEBSCK-XBLNR 16
SAPMF40S
SCHKR YB01 1 06 69 FEBSCK-KUNNR 10
SAPMF40S
SCHKR YB02 1 01 03 FEBSCA-KWBTR 14
SAPMF40S
SCHKR YB02 1 02 18 FEBSCK-SCH10_PRSC
10
SAPMF40S
SCHKR YB02 1 03 29 FEBSCK-AUSST_PR
14
SAPMF40S
SCHKR YB02 1 04 44 FEBSCK-BNK08_PRBL
08
SAPMF40S
SCHKR YB02 1 05 53 FEBSCK-XBLNR 16
SAPMF40S
SCHKR YB02 1 06 70 FEBSCK-KUNNR_MC
07
5. Save your entries.
3.4.2.2 Payment Transactions
3.4.2.2.1 Manual Bank Statement
3.4.2.2.1.1 Make Global Settings for Electronic Bank Statement
UseIn this activity you make the global settings for the account statement. There are four main steps to be carried out:
Create account symbolSpecify G/L accounts (such as bank, cash receipt, outgoing checks) whose postings have to be made from account statement. You assign account symbols to the G/L account numbers. These are required for the posting rules in step 2.
Assign accounts to account symbolsDefine postings to be triggered by possible transactions in the account statement (such as bank transfer, debit memo). In the Posting Specifications Debit Credit which you define here, use the account symbols from step 1, but not the G/L account numbers. This prevents similar posting rules being defined several times, the only difference between them being the accounts to which postings are made.
Create keys for posting rulesAssign posting rules to possible transactions in account statement file. A list of assignments where one external transaction code is assigned to one posting rule is called transaction type.
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Create a transaction typeAssign bank details, for which the account statements have to be imported, to a transaction type. All the house bank accounts at a particular bank are usually assigned to the same transaction type.
For the following entries you have one customizing topic. If you have entered the customizing topic you will find all other settings in the Dialog Structure on the left hand side of the screen.
Procedure1. Access the activity using one of the following navigation options:
SAP menu Financial Accounting (NEW) Bank Accounting Business Transactions Payment Transactions Electronic Bank Statement Make Global Settings for Electronic Bank Statement
Menú SAP Gestión financiera (nuevo) Cuentas bancarias Operaciones contables Pagos Extracto de cuenta electronico Realizar parametrizaciones básicas p.extracto de cuenta electrónico
Transaction code SPRO
2. Enter chart of accounts CL01. Choose Continue.
3. Create Account and assign them to Account Symbols:
You create account symbols to define the posting specifications. Before the posting rules are used, the individual account symbols are replaced by the account to which items are to be posted. In this step, you define how accounts are determined for a particular account symbol. To avoid you having to define a separate account symbol for each individual house bank account (each with a different G/L account and separate bank clearing accounts), the G/L Acct field can contain a masked output.
Account Text Acct Mod.
Currency G/L Acct
AUSG-UEBERW-AUS Foreign out. transf. + + +++++++++3
AUSG-UEBERW-INL Domestic out. transf. + + +++++++++2
BANK Bank account + + ++++++++++
BANKEINZUG Bank collection + + +++++++++4
BANKGEBUEHREN Bank cost + + 675000
BARAUSZAHLUNG Cash payment + + ++++++++14
BAREINZAHLUNG Cash deposit + + ++++++++15
GELDEINGANG Cash receipt + + +++++++++9
SCHECKAUSGANG Outgoing checks + + +++++++++1
SCHECKEINGANG Incoming checks + + +++++++++8
SCHECKVERRECHNG Check clearing acct + + ++++++++13
SONSTIGE Other bank trans. + + +++++++++5
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Account Text Acct Mod.
Currency G/L Acct
TREASURYAUSGANG Treasury outg. trans + + ++++++++16
TREASURYAUSGANG Treasury outg. trans + USD ++++++++55
TREASURYEINGANG Treasury inc. trans. + + ++++++++16
TREASURYEINGANG Treasury inc. trans. + USD ++++++++55
ZINSAUFWAND Interest paid + + 751000
ZINSERTRAG Interest received + + 571000
4. Create Keys for Posting Rules:
In this step, you create the descriptions for the required posting rules. Each posting rule represents the business transaction on the bank statement in the SAP system, such as a check received, a credit memo or debit memo.
Posting Rule Text
001+ Cash inflow via interim account
002 + check credit memo through bank
003- Cashed check
004- Domestic transfer
005- Foreign transfer
006- Other disbursements
007+ Other receipts
008- Cash payment
009+ Cash receipt
010+ Collection/direct debit
011- Returns collection/direct debit
012- Bank free
013+ Interest received
014- Interest paid
015+ Payment by credit card
016- Vendor direct debit
017+ Treasury receipts
018- Treasury disbursements
5. Define Posting Rules/Posting Specifications:
In this step, you create posting specifications for each posting rule. The posting specifications enable you to define how a particular business transaction (such as a credit memo) has to be posted.
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Posting specifications comprise one or two posting records Debit Credit. The first posting record is called posting area 1 and usually involves a G/L account posting (BANK ACCOUNT CASH RECEIPT, for example). The second posting record which is optional is called posting area 2 (CASH RECEIPT CUSTOMER, for example).
Depending on whether a posting transaction affects bank accounting only, or affects both bank accounting and subledger accounting, you define posting rules either for the first posting area only, or for both the first and second posting areas.
Pstg Rule
PosAr PKey Acct (Debit) PKey Acct (Credit) Doc. Type
Pst Ty
Cash inflow via interim account
001+ 1 40 BANK 50 GELDEINGANG SA 1
001+ 2 40 GELDEINGANG DZ 8
Check credit memo through bank
002+ 1 40 BANK 50 SCHECK-EINGANG
SA 1
Cashed check 003- 1 SCHECK-AUSGANG
50 BANK SA 4
Domestic transfer
004- 1 AUSG-UEBERW-INL
50 BANK SA 4
Foreign transfer
005- 1 AUSG-UEBERW-AUS
50 BANK SA 4
Other disbursements
006- 1 40 SONSTIGE 50 BANK SA 1
Other receipts 007+ 1 40 BANK 50 SONSTIGE SA 1
Cash payment 008- 1 BARAUS-ZAHLUNG
50 BANK SA 4
Cash receipt 009+ 1 40 BANK BAREIN-ZAHLUNG
SA 5
Collection/direct debit
010+ 1 40 BANK BANK-EINZUG SA 5
Returns collection/direct debit
011- 1 40 SONSTIGE 50 BANK SA 1
Bank fee 012- 1 40 BANKGEBUEHREN 50 BANK SA 1
Interest received
013+ 1 40 BANK 50 ZINSERTRAG SA 1
Interest paid 014- 1 40 ZINSAUFWAND 50 BANK SA 1
Vendor direct debit
016- 1 40 AUSG-UEBERWSG INL
50 BANK SA 1
2 50 AUSG-UEBERWSG INL
KZ 7
Treasury receipts
017+ 1 40 BANK TREASURY-EINGANG
SA 5
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Pstg Rule
PosAr PKey Acct (Debit) PKey Acct (Credit) Doc. Type
Pst Ty
Treasury disbursements
018- 1 TREASURY-AUSGANG
50 BANK SA 4
Returns collections/direct debits are posted to the account for other interim postings, since they need to be post processed.
6. Create Transaction Type:
In this step, you create the names and descriptions for the various transaction types required. House banks that use identical lists of business transaction codes (external transactions) can later be assigned to the same transaction type.
Trans. Type Name
MC MultiCash
7. Assign External Transaction Types to Posting Rules:
In this step, you assign (external) business transaction codes to a posting rule (internal), which enables you to use the same posting specifications for different business transaction codes.
Ext Trans +/- Post. Rule Int. Algthm.
001 - 003- 012 Outgoing check: check number same as payment doc. no.
002 - 003- 012 Outgoing check: check number same as payment doc. no.
004 - 016- 021 Reference document number search
005 - 016- 021 Reference document number search
009 - 011- 000 No interpretation
020 - 004- 019 Reference no. (DME management)
051 + 001+ 021 Reference document number search
070 + 002+ 000 No interpretation
071 + 010+ 019 Reference no. (DME management)
082 + 009+ 001 Standard algorithm
083 - 008- 001 Standard algorithm
201 - 005- 019 Reference no. (DME management)
202 + 001+ 021 Reference document number search
206 - 005- 019 Reference no. (DME management)
401 + 017+ 019 Reference no. (DME management)
401 - 018- 019 Reference no. (DME management)
402 + 017+ 019 Reference no. (DME management)
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Ext Trans +/- Post. Rule Int. Algthm.
402 - 018- 019 Reference no. (DME management)
411 - 018- 019 Reference no. (DME management)
412 + 017+ 019 Reference no. (DME management)
413 - 018- 019 Reference no. (DME management)
414 + 017+ 019 Reference no. (DME management)
415 - 018- 019 Reference no. (DME management)
416 + 017+ 019 Reference no. (DME management)
417 - 018- 019 Reference no. (DME management)
418 + 017+ 019 Reference no. (DME management)
808 - 012- 000 No interpretation
814 + 013+ 000 No interpretation
814 - 014- 000 No interpretation
833 + 017+ 001 Standard algorithm
833 - 018- 001 Standard algorithm
UNALLOCATED + 007+ 000
UNALLOCATED - 006- 000
To enable the bank statement to find the item to be cleared in the vendor direct debit transaction, the bank details must be maintained in the vendor master record. The bank statement finds the vendor using the bank details and the item using the value (if unique).
For algorithm 012, the number interval of the document numbers must be entered in the import report. For algorithm 026, the number interval of the reference document numbers must be entered (SD number assignment = XBLNR in the FI document). For further information on searching for the reference document number, refer to SAP Note 0107592.
The UNALLOCATED transaction results in the bank statement being imported, even if the external transaction code has not been created in Customizing. The transaction is posted to the interim account +++++5 (bank subaccount, depending on bank). Take a look at this interim account after the bank statement has been imported and post the items to the correct accounts where necessary. To ensure that the transaction is contained in the system the next time the statement is imported, define the new external transaction code in Customizing and assign an appropriate posting rule.
8. Assign Bank Accounts to Transaction Types:
In this step, you assign each of your bank accounts to a transaction type.
Bank Key Bank Account Transaction Type
66220020 1000002 MC
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Bank Key Bank Account Transaction Type
50070010 1133698 MC
82080000 5566645 MC
50070010 5689555 MC
50070010 5689500 MC
3.4.2.2.1.2 Create and Assign Business Transactions
UseIn this step, you define an indicator and assign a posting rule for each business transaction.
Procedure1. Access the activity using one of the following navigation options:
SAP menu Financial Accounting (NEW) Bank Accounting Business Transactions Payment Transactions Manual Bank Statement Create and Assign Business Transactions
Menú SAP Gestión financiera (nuevo) Cuentas bancarias Operaciones contables Pagos Extracto de cuenta manual Crear y asignar operaciones comerciales
Transaction code SPRO
2. Make the following entries:
Trans. Type Transaction +-
Post. Rule Acct Mod
Int. Algthm.
Text
1 001+ + 001+ + 021 Cash inflow via interim account
1 002+ + 002+ + 000 Check credit memo through bank
1 003- - 003- + 012 Cashed check
1 004- - 004- + 019 Domestic transfer
1 005- - 005- + 019 Foreign transfer
1 006- - 006- + 000 Other disbursements
1 007+ + 007+ + 000 Other receipts
1 008- - 008- + 001 Cash payment
1 009+ + 009+ + 001 Cash receipt
1 010+ + 010+ + 019 Collection/direct debit
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Trans. Type Transaction +-
Post. Rule Acct Mod
Int. Algthm.
Text
1 011- - 011- + 000 Returns collection/direct debit
1 012- - 012- + 000 Bank fee
1 013+ + 013+ + 000 Interest received
1 014- - 014- + 000 Interest paid
1 016- - 016- + 021 Vendor direct debit
1 017+ + 017+ + 019 Treasury receipts
1 018- - 018- + 019 Treasury disbursements
3.4.2.2.2 Electronic Bank Statement
3.4.2.2.2.1 Define Program and Variant Selection
UseIn this step, you can specify which programs the system offers for electronic bank statement processing.
Transaction FF.5 and FF_5 uses program RFEBKA00.
Transaction FF.6 and FF_6 uses program RFEBKAP0.
Transaction FEBC has no restriction.
You can also define your own variant here so that it appears immediately on the screen when you call up the transaction.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Bank Accounting Business Transactions Payment Transactions Electronic Bank Statement Define Program and Variant Selection
Menú SAP Gestión financiera (nuevo) Cuentas bancarias Operaciones contables Pagos Extracto de cuenta electronico Definir selección de reports y variantes
Transaction code SPRO
2. Make the following entries:
Transaction Code Program Name Variant Do not display Prog.
FF.6 RFEBKAJ0 X
FF_6 RFEBKAJ0 X
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3.4.3 Import and assign Reporting Variants
3.4.3.1 Reporting Variants
UseThe reporting variants needed for classic payment medium
programs are created.
Procedure1. Access the activity using one of the following navigation options: Access the activity using
one of the following navigation options:
SAP Menu Tools ABAP Workbench Development ABAP Editor
Menú SAP ABAP Workbench Desarrollo Editor ABAP
Transaction code SE38
2. On the ABAP Variants: Initial Screen, provide the program.
3. Select “Variants” and choose Change..
4. On the ABAP Variants: Initial Screen, provide the variant, select “Values” and choose Create.
5. On the Maintain Variant: Report xxxx, variant yyyy screen, provide the necessary data and choose “Attributes”.
6. On the Variant Attributes screen enter the description in field “Meaning” and save your entries.
Repeat the steps for following entries: Program RFKORD30
Program Variant Description
RFKORD30 BPFIDE/RFKORD3 Variant RFKORD30
Repeat the steps for following entries: Program RFFOD__S
Program Variant Description Paym. Meth.
Print checks
Print checks: Printer
Print Payment Summary
Print Payment Summary: Printer
RFFOD__S BPFIDE_S_10 Variant Payment Method O
O Select LP01 Select LP01
RFFOD__S BPFIDE_S_20 Variant Payment Method S
S Select LP01 Select LP01
Repeat the steps for following entries: Program RFFOD__U
Program Variant Descr. Paym. Meth.
Print Paym. Med.
Data Med. Exch.
Data Medium Exch.: Printer
Print paym, Advice Notes
Print paym, Advice Notes: Printer
Print Paym. Sum.
Print Paym. Sum Printer
RFFOD__U BPFIDE_U Variant RFFOD_U
U Select LP01 Select LP01 Select LP01
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Program Variant Descr. Paym. Meth.
Print Paym. Med.
Data Med. Exch.
Data Medium Exch.: Printer
Print paym, Advice Notes
Print paym, Advice Notes: Printer
Print Paym. Sum.
Print Paym. Sum Printer
RFFOD__U YB_RFFOD__U_02
RFFOD__U: payment method 9
9 Select LP01 Select LP01 Select LP01
Repeat the steps for following entries: Program RFFOD__L
Program Variant Descr. Paym. Meth.
Data Med. Exch.
Data Med. Exch: Printer
Print paym, Advice Notes
Print paym, Advice Notes: Printer
Print Paym. Sum.
Print Paym. Sum Printer
RFFOD__L BPFIDE_L Variant RFFOD__L
L Select LP01 Select LP01 Select LP01
3.4.3.2 Reporting Variants Payment Media (program SAPFPAYM)
UseIn this activity you can create and assign selection variants for a format. Selection variant maintenance is a requirement for automatically scheduling the payment media of the Payment Medium Workbench in the payment program.
Procedure1. Access the activity as follows:
IMG Menu Financial Accounting (NEW) Accounts Receivable/ Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Media Make Settings for Payment Medium Formats from Payment Medium Workbench Create/Assign Selection Variants
Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Salida de pagos Salida de pagos automáticaMedios de pago Parametrizar formatos del Payment Medium Workbench Crear y asignar variantes de selección
Transaction Code OBPM4
2. Double-click the payment format DTAUS0 and enter the variants:
Bank key Bank name Sel. Variant
3. Press Enter. The system verifies your entries and asks you to create the selection variants entered in the step before. Select Yes in the “Create Selection Variant xxx for format DTAUS0” pop-up. Alternatively you can click at one selection variant and press key F5 on the keyboard.
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4. Maintain for each selection variant the following fields. To do so, press the Print Parameters button at each line.
Payment Medium Format
Data Medium Exch.
Paym Summary
Error Log
Output Device for Data Med. Exch., Paym. Summary and Error Log
5. Choose Save.
6. Go back to the Payment Medium: Selection Variant screen and do the entries again for the format DTAZV.
7. Double-click the payment format DTAZV.
pCoCd House Bank
Bank name Sel. Variant
8. Press Enter. The system verifies your entries and asks you to create the selection variants entered in the step before. Select Yes in the “Create Selection Variant xxx for format DTAZV” pop-up. Alternatively you can click at one selection variant and press key F5 on the keyboard.
9. Maintain for each selection variant the following field:
Field Group Format Value
10. Press the Format Parameter button under the field Payment Medium Format. Be sure that the field Transfer IBAN is marked. Then go back.
11. Maintain for each selection variant the following fields. To do so, press the Print Parameters button at each line
Field Group Print Control
Value Output Device
12. Choose Save.
3.4.3.3 Assign Selection Variants
Use
The selection variants are already assigned in the above step. See chapter “3.4.3.2 Reporting Variants Payment Media (program SAPFPAYM)” to find out further details.
Following variants are assigned for use in the payment media workbench:
Payment Format
Bank Key Bank name Sel. Variant
3.5 Period End Activities
3.5.1 Bank-Account Interest Calculation
3.5.1.1 Prepare Account Balance Interest Calculation
Use
In this activity, you make general interest calculation specifications for each interest indicator. These specifications include the period determination, the interest determination, the interest processing, the output controls, and the payment terms.
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Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (New) General Ledger Accounting (New) Business Transactions Bank Account Interest Calculation Interest Calculation Global Settings Prepare Account Balance Interest Calculation
Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Operaciones contables Cálculo de intereses de cuentas de balance Parametrizaciones básicas de cálculo de interesesPreparar cálculo de intereses de saldos
Transaction code OBAA
2. On the Change View “General Conditions for Interest Scale”: Overview screen, select New Entries.
3. On the New Entries: Details of Added Entries screen, make the following entries:
Field name Description User action and values Note
Int. calc. indicator
Interest calculation indicator
02
Interest calc. freq.
Interest calculation frequency
03
Settlement day 1
Calendar type G
No interest payment
<select>
4. Choose back
5. On the Change View “General Conditions for Interest Scale”: Overview screen, select New Entries.
6. On the New Entries: Details of Added Entries screen, make the following entries:
Field name Description User action and values Note
Int. calc. indicator
Interest calculation indicator
03
Interest calc. freq.
Interest calculation frequency
03
Settlement day 1
Calendar type B
Int.calc. numerators
Calculate using interest calculation numerators
<select>
Round IC numerators
Round off the interest calculation numerators
Balance plus int
Print Balance plus interest
<select>
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7. Choose back
8. On the Change View “General Conditions for Interest Scale”: Overview screen, select New Entries.
9. On the New Entries: Details of Added Entries screen, make the following entries:
Field name Description User action and values Note
Int. calc. indicator
Interest calculation indicator
05
Interest calc. freq.
Interest calculation frequency
03
Settlement day 1
Calendar type B
Balance plus int
Print Balance plus interest
<select>
10. Choose back
11. On the Change View “General Conditions for Interest Scale”: Overview screen, select New Entries.
12. On the New Entries: Details of Added Entries screen, make the following entries:
Field name Description User action and values Note
Int. calc. indicator
Interest calculation indicator
10
Interest calc. freq.
Interest calculation frequency
Settlement day
Calendar type B
13. Save your entries.
3.5.1.2 Define Reference Interest Rates
UseIn this step, you define your reference interest rates by entering a key and a mnemonic name. All other fields are purely informative.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Interest Calculation Interest Calculation Define Reference Interest Rates
Menú SAP Gestión financiera (nuevo) Contabilidad de deudores y acreedoresOperac.contables Cálculo de intereses Cálculo de intereses Definir tipos de interés de referencia
Transaction code SPRO
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2. On the Change View “Define Reference Interest Rate”: Overview screen, select New Entries.
3. On the New Entries: Details of Added Entries screen, make the following entries:
Field name Description User action and values Note
Reference Interest rate
LIBOREUR01
Long text Libor 1 Month EUR
Description Libor 1 Monat
Date from 01.01.1996
Currency CLP
Financial center
London
4. Save your entries.
3.5.1.3 Define Time-Dependent Terms
UseA premium of 5% on the discount rate has been defined for calculating interest on arrears (interest calculation indicator 01).
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Interest Calculation Interest Calculation Define Time-Dependent Terms
Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Cálculo de intereses Cálculo de intereses Definir condiciones dependientes del tiempo
Transaction code SPRO
2. On the Change View “Time-Dependent Interest Terms”: Overview screen, select New Entries.
3. On the New Entries: Details of Added Entries screen, make the following entries:
Int. Calc. Indicator
Currency Key
Eff. from Sequential number
Term (Debit/Credit Interest)
Reference Interest
Premium
02 CLP 01.01.2000 1 Credit interest: balance interest calc.
02 CLP 01.01.2000 2 Debit interest: balance interest calc.
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4. Save your entries.
3.5.1.4 Enter Interest Values
UseAn interest rate of 2.68% has been defined for the discount rate.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable/Accounts Payable Business Transactions Interest Calculation Interest Calculation Enter Interest Values
Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Cálculo de intereses Cálculo de intereses Introducir valores de intereses
Transaction code OB83
2. On the Change View “Reference Interest Rate Values”: Overview screen, select New Entries.
3. On the New Entries: Details of Added Entries screen, make the following entries:
Reference Eff. from Int. Rate
LIBOREUR01 01.01.2001
4. Save your entries.
3.5.2 Prepare G/L Account Balance Interest Calculation
3.5.2.1 Prepare G/L Accnt. Balance Interest Calc. - Control Data
Use
In this activity you define the specifications for posting interest calculated on G/L account balances.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Business Transactions Bank Account Interest Calculation Interest Posting Prepare G/L Account Balance Interest Calculation
Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Operaciones contablesCálculo de intereses de cuentas de balanceParametrizaciones básicas de cálculo de interesesPreparar cálculo de intereses de saldos
Transaction code OBV2
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2. On the Maintain Account Determination: Posting Specifications screen, select Goto Document Type.
3. On the Maintain Account Determination: Document Type screen, make the following entries:
Field name Description User action and values Note
Document type SA
4. Save your entries.
3.5.2.2 Prepare G/L Accnt. Balance Interest Calc. - Posting Rules
Use
In this activity you define the specifications for posting interest calculated on G/L account balances.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Business Transactions Bank Account Interest Calculation Interest Posting Prepare G/L Account Balance Interest Calculation
Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Operaciones contablesCálculo de intereses de cuentas de balanceParametrizaciones básicas de cálculo de interesesPreparar cálculo de intereses de saldos
Transaction code OBV2
2. On the Maintain Account Determination: Posting Specifications screen, make the following entries:
Business Transaction
Debit Symbols
1000 40 1000
1000 50 0001
1010 40 0011
1010 50 2000
1020 40 1000
1020 50 0013
1030 40 1000
1030 50 0015
2000 40 0002
2000 50 2000
2010 40 2000
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Business Transaction
Debit Symbols
2010 50 0012
2020 40 0014
2020 50 2000
2030 40 0016
2030 50 2000
3. Save your entries.
3.5.2.3 Defining Sort Method / Adjustment Accounts for Regrouping Receivables
Use
In this activity you define the specifications for posting interest calculated on G/L account numbers.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Business Transactions Bank Account Interest Calculation Interest Posting Prepare G/L Account Balance Interest Calculation
Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Operaciones contablesCálculo de intereses de cuentas de balanceParametrizaciones básicas de cálculo de interesesPreparar cálculo de intereses de saldos
Transaction code OBV2
2. On the Maintain Account Determination: Posting Specifications screen, select Accounts.
3. On the pop-up Chart of Accounts, select Chart of Accounts CL01:
4. On the Maintain Account Determination: Accounts screen, make the following entries:
Acct Symbol Currency G/L account
0001 + 4211000105
0002 + 4230000001
0011 + 4211000105
0012 + 4230000001
0013 + 4211000105
0014 + 4230000001
0015 + 4211000105
0016 + 4230000001
1000 + ++++++++++
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Acct Symbol Currency G/L account
2000 + ++++++++++
5. Save your entries.
3.5.2.4 Prepare G/L Accnt. Balance Interest Calc. - Account Symbols
Use
In this activity you define the symbols on G/L account numbers.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Business Transactions Bank Account Interest Calculation Interest Posting Prepare G/L Account Balance Interest Calculation
Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Cálculo de intereses Cálculo de intereses Definir condiciones dependientes del tiempo
Transaction code SPRO
2. On the Maintain Account Determination: Posting Specifications screen, select Symbols.
3. On the Maintain Account Determination: Symbols screen, make the following entries:
Acct Symbol
0001
0002
0011
0012
0013
0014
0015
0016
1000
2000
4. Save your entries.
3.5.2.5 Prepare G/L Accnt. Balance Interest Calc. - Account Symbol Descriptions
Use
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In this activity you define the symbol descriptins on G/L account numbers.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Business Transactions Bank Account Interest Calculation Interest Posting Prepare G/L Account Balance Interest Calculation
Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Operaciones contablesCálculo de intereses de cuentas de balanceParametrizaciones básicas de cálculo de interesesPreparar cálculo de intereses de saldos
Transaction code OBV2
2. On the Maintain Account Determination: Posting Specifications screen, select Symbols.
3. On the Maintain Account Determination: Symbols screen, make the following entries:
Acct Symbol Description
0001 Interest received
0002 Interest paid
0011 Pt vl.min.int.earned
0012 Pst vl.min.int.paid
0013 Pst vl.dt.int.earned
0014 Past val.dt.int.paid
0015 Calc.per.int.earned
0016 Calc.period int.paid
1000 G/L account (earned)
2000 G/L account (paid)
4. Save your entries.
3.5.3 Valuate
3.5.3.1 Foreign Currency Valuation Methods
UseIn Chile the standard configuration for foreign currency valuation methods is the strict lowest value principle (KTO).
NWP (lowest value principle) has been created.
Description: FC bal. per acct, print LIs, lowest cost principle
NWP postings are performed as follows:
Document Type = SA
Debit Bal. Exch. Rate Type = M
Credit Bal. Exch. Rate Type = M
Determine Exchange Rate Type from Account Balance.
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Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Periodic Processing Valuate Define Valuation Methods
Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Operaciones periódicasValorarDefinir métodos de valoración
Transaction code OB59
2. On the Change View “Foreign Currency Valuation Methods”: Overview screen, choose New Entries.
3. On the New Entries: Details of Added Entries screen, make the following entries:
Valuation Method
Description
Strict Lowest Value Principle
Lowest Value Principle
Document Type
Exch. Rate Type for Debit Bal
Exch. Rate Type for Credit Bal
Determ. Exch. Rate Type from Acct. Bal.
KTO FC bal.per acct, print LI's, strict lowest princip
X SA M M X
NWP FC bal.per acct, print LI's, lowest cost principle
X SA M M X
4. Save your entries.
3.5.3.2 Define Valuation Areas
Use
In this IMG activity, you define your valuation areas for your closing operations. With the valuation areas, you can report different valuation approaches and post to different accounts. You can save the valuation result separately for each document item and use it for other closing operations (such as sorted lists).
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Periodic Processing Valuate Define Valuation Areas
Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Operaciones periódicasValorarDefinir áreas de valoración
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Transaction code SPRO
2. On the Change View “Valuation Area”: Overview screen, choose New Entries.
3. On the New Entries: Overview of Added Entries screen, make the following entries:
Valuation Valuation Method Currency Type Long text
YB KTO 10 (Company Code Currency)
Valuation area YB
4. Save your entries.
3.5.3.3 Assign Valuation Areas and Accounting Principles
Use
In this IMG activity, you assign the desired accounting principles to your valuation areas. You can use the valuation area for the reclassification or sorted list of payables and receivables and for foreign currency valuation. You can use the valuation area to apply in these reports the different valuation requirements of the accounting principles.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Periodic Processing Valuate Assign Valuation Areas and Accounting Principles
Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Operaciones periódicasValorarAsignar área de valoración a norma de presentación de cuentas
Transaction code SPRO
2. On the Change View “Assignment of Valuation Area to Accounting Principles”: Overview screen, choose New Entries.
3. On the New Entries: Overview of Added Entries screen, make the following entries:
Valuation area Acc. Princ.
YB IFRS
4. Save your entries.
3.5.3.4 Foreign Currency Valuation: Acct Determination For OI Exch.Rate Differences
UseYou can activate the translation posting for each company code. In the following table, the Currency and Crcy Type fields are not maintained (default value = no entry).
Comment: The bank subaccounts are not valuated. Before the balance sheet is prepared, accounts are cleared upon presentation of the bank statement.
Procedure
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1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Periodic Processing Valuate Foreign Currency Valuation Prepare Automatic Postings for Foreign Currency Valuation
Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Operaciones periódicasValorarValoración de moneda extranjeraPreparar contabilizaciones automáticas para valoración ME
Transaction code OBA1
2. On the Maintain FI Configuration: Automatic Posting – Procedures screen, select the following entry:
Description Transaction
Exchange Rate Dif.: Open Items/GL Acct
KDF
3. If a dialog box Enter Chart of Accounts appears, make the following entry:
Chart of account
CL01
4. On the Change View “Acct Determination for OI Exch.Rate Differences”: Overview screen, select New Entries.
5. On the New Entries: Details of Added Entries screen, make the following entries:
Chart of accounts
G/L account Currency
Currency type
Loss Gain Val.loss 1 Val.gain 1 Bal. Sheet adj. 1
CL01 1104000100 4230000025 4230000026 4230000013 4230000029 1104000199
CL01 1104000100 CLP
4230000025 4230000026 4230000013 4230000029 1104000199
CL01 1104000100 USD
4230000025 4230000026 4230000013 4230000029 1104000199
CL01 1104000110 4230000025 4230000026 4230000013 4230000029 1104000199
CL01 1104000110 CLP
4230000025 4230000026 4230000013 4230000029 1104000199
CL01 1104000110 USD
4230000025 4230000026 4230000013 4230000029 1104000199
CL01 1104000200 4230000025 4230000026 4230000013 4230000029 1104000299
CL01 1104000200 CLP
4230000025 4230000026 4230000013 4230000029 1104000299
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Chart of accounts
G/L account Currency
Currency type
Loss Gain Val.loss 1 Val.gain 1 Bal. Sheet adj. 1
CL01 1104000200 USD
4230000025 4230000026 4230000013 4230000029 1104000299
1104000210 4230000025 4230000026 4230000013 4230000029 1104000299
CL01 1104000210 CLP
4230000025 4230000026 4230000013 4230000029 1104000299
CL01 1104000210 USD
4230000025 4230000026 4230000013 4230000029 1104000299
CL01 2105001000 4230000025 4230000026 4230000013 4230000029 2105001004
CL01 2105001000 CLP
4230000025 4230000026 4230000013 4230000029 2105001004
CL01 2105001000 USD
4230000025 4230000026 4230000013 4230000029 2105001004
CL01 2105001000 4230000025 4230000026 4230000013 4230000029 2105001004
CL01 2105001000 CLP
4230000025 4230000026 4230000013 4230000029 2105001004
CL01 2105001000 USD
4230000025 4230000026 4230000013 4230000029 2105001004
CL01 2105002000 4230000025 4230000026 4230000013 4230000029 2105002004
CL01 2105002000 CLP
4230000025 4230000026 4230000013 4230000029 2105002004
CL01 2105002000 USD
4230000025 4230000026 4230000013 4230000029 2105002004
CL01 2105002001 4230000025 4230000026 4230000013 4230000029 2105002004
CL01 2105002001 CLP
4230000025 4230000026 4230000013 4230000029 2105002004
CL01 2105002001 USD
4230000025 4230000026 4230000013 4230000029 2105002004
6. Save your entries.
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3.5.3.5 Foreign Currency Valuation: Account balances
Use
The valuation of foreign currency balances requires a special key that is assigned the gain and loss accounts for posting any exchange rate differences that occur during valuation. You can freely define this key. You then enter it in the master records of the accounts that you want to valuate. To post the differences that are determined from a group of G/L accounts to the same gain or loss accounts, enter the same key for all these G/L accounts.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Periodic Processing Valuate Foreign Currency Valuation Prepare Automatic Postings for Foreign Currency Valuation
Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Operaciones periódicasValorarValoración de moneda extranjeraPreparar contabilizaciones automáticas para valoración ME
Transaction code OBA1
2. On the Maintain FI Configuration: Automatic Posting – Procedures screen, select the following entry:
Description Transaction
Exch. Rate Diff. using Exch. Rate Key KDB
3. If a dialog box Enter Chart of account appears, make the following entries:
Chart of accounts
CL01
4. On the Maintain FI Configuration: Automatic Posting – Procedures screen, make the following entries:
CoA Transaction Exchange rate difference key
Expense account
E/R gains account
CL01
KDB 4230000025 4230000026
USD 4230000025 4230000026
5. Save your entries.
3.5.3.6 Define Sort Method / Adjustment Accounts for Regrouping Receivables
Use
In this activity you define your sort method.
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You define the periods for the remaining terms of receivables and payables. For each period, you can specify whether transfer postings are to be made for customer, vendor, or G/L accounts.
You can also define the accounts in this activity (or you can define the accounts in the next chapter).
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Periodic Processing Reclassify Transfer and Sort Receivables and Payables Define Sort Method and Adjustment Accounts for Regrouping Receivables/Payables
Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Operaciones periódicasReclasificarTrasladar y clasificar créditos y deudasDefinir método clasif.y ctas.corrección reclasif.acreedores y deudores
Transaction code OBBU
2. On the Change View “Sort Methods”: Overview screen, select the following entry:
Interval Description
SAP SAP(EU 93 fin.stat.guidelines)
3. Save your entries.
3.5.3.7 Def. Sort Meth. and Adjustment Accts - Receivables
UseYou define the periods for the remaining terms of receivables.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Periodic Processing Reclassify Transfer and Sort Receivables and Payables Define Sort Method and Adjustment Accounts for Regrouping Receivables/Payables
Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Operaciones periódicasReclasificarTrasladar y clasificar créditos y deudasDefinir método clasif.y ctas.corrección reclasif.acreedores y deudores
Transaction code OBBU
2. In the dialog structure, double-click Receivables and check the following entries:
Sort Method
From Time Unit
Description
Cust. Post
Vend. Post
G/L posting
Ac. Acct. Determ.
SAP 000 3 Receivables <= 1 year
X X Account
V00
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Sort Method
From Time Unit
Description
Cust. Post
Vend. Post
G/L posting
Ac. Acct. Determ.
SAP 001 3 Receivables > 1 Jahr
X X X Account
V01
2. If you want to define the accounts in this activity, select Account in the first line, otherwise this activity is finished.
3. Choose Save.
3.5.3.8 Def. Sort Meth. and Adjustment Accts - Payables
UseYou define the periods for the remaining terms of payables.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Periodic Processing Reclassify Transfer and Sort Receivables and Payables Define Sort Method and Adjustment Accounts for Regrouping Receivables/Payables
Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Operaciones periódicasReclasificarTrasladar y clasificar créditos y deudasDefinir método clasif.y ctas.corrección reclasif.acreedores y deudores
Transaction code OBBU
2. On the Change View “Payables”: Overview screen, check the following entries:
Sort Method
Descending
Time Unit
Description
Cust. Post
Vend. Post
G/L posting
Ac. Acct. Determ.
SAP 000 3 Liabilities <= 1 year
X X Account
V02
SAP 001 3 Liabilities > 1 and <= 5 years
X X X Account
V03
SAP 005 3 Liabilities > 5
X X X Account
V04
3. Save your entries.
3.5.3.8.1 Adjustment Accounts for Receivables/Payables by Maturity
UseIn this activity you define the numbers of the accounts required for the adjustment postings that sort the receivables and payables according to their maturity (remaining term).
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If you have selected the Account in the last step, this activity is done.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) General Ledger Account (New) Periodic Processing Reclassify Transfer and Sort Receivables and Payables Define Adjustment Accts for Receivables/Payables by Maturity
Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Operaciones periódicasReclasificarTrasladar y clasificar créditos y deudasAlmacenar ctas.regularización p.deud./acreed.según RDV
Transaction code OBBV
2. On the Maintain FI Configuration: automatic Posting – Procedures screen, select the first line.
3. If a dialog box with Enter Chart of Accounts appears, make the following entry:
Chart of accounts
CL01
4. Choose Continue (Enter).
5. On the Maintain FI Configuration: automatic Posting – Accounts screen, make the following entries:
CoA Trans. Key Accts. to be Adjusted Adjustm. Acct. Target Acct.
CL01 V00 2105001000 2105001004 1107000200
CL01 V00 2105001001 2105001004 1107000200
CL01 V00 2105002000 2105002004 1107000200
CL01 V00 2105002001 2105002004 1107000200
6. Choose Next Operation (F6).
7. On the Maintain FI Configuration: automatic Posting – Accounts screen, make the following entries:
Chat of accounts Transaction Reconciliation Adjustment Targ.acct
CL01 V01 1104000100 1104000199 1104000120
CL01 V01 1104000110 1104000199 1104000120
CL01 V01 1104000200 1104000199 1104000120
CL01 V01 1104000210 1104000199 1104000120
CL01 V01 1107000100 1104000199 2107000000
CL01 V01 2105001000 2105002004 2107000000
CL01 V01 2105001001 2105002004 2107000000
CL01 V01 2105002000 2105002004 2107000000
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Chat of accounts Transaction Reconciliation Adjustment Targ.acct
CL01 V01 2105002001 2105002004 2107000000
8. Choose Next Operation (F6).
9. On the Maintain FI Configuration: automatic Posting – Accounts screen, make the following entries:
Chart of Accounts Transaction Reconciliat. Adjustment Targ.acct
CL01 V02 1104000100 1104000199 2105003000
CL01 V02 11040001100 1104000199 2105003000
CL01 V02 1104000200 1104000220 2105003000
CL01 V02 1104000210 1104000220 2105003000
10. Choose Next Operation (F6).
11. On the Maintain FI Configuration: Automatic Postings-Accounts screen, make the following entries:
Chart of Accounts Transaction Reconciliat. Adjustment Targ.acct
CL01 V03 1104000100 1104000200 1106000100
CL01 V03 1104000110 1104000200 1106000100
CL01 V03 1104000210 1104000210 1106000100
CL01 V03 2105002000 2105001004 2105002002
CL01 V03 2105002001 2105001004 2105002002
12. On the Maintain FI Configuration: Automatic Postings-Accounts screen, make the following entries:
Chart of Accounts Transaction Reconciliat. Adjustment Targ.acct
CL01 V04 1104000100 1104000199 1106000100
CL01 V04 1104000110 1104000199 1106000100
CL01 V04 1104000210 1104000220 1106000100
CL01 V04 2105002000 2105001004 2105001003
CL01 V04 2105002001 2105001004 2105002003
13. Save your entries.
3.5.3.8.2 Adjustment Accounts for Changed Reconciliation Accounts
3.5.3.8.2.1 Define Adjustment Accounts for Changed Reconc.Acct.: posting Keys
Use
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In this activity you define the numbers of the accounts for the automatic transfer postings which are made if the reconciliation accounts are changed. Postings are made to these accounts to sort the open items.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Periodic Processing Reclassify Transfer and Sort Receivables and Payables Define Adjustment Accts for Changed Reconciliation Accounts
Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Operaciones periódicasReclasificarTrasladar y clasificar créditos y deudasAlmacenar ctas.regularización p.ctas.asociadas modificadas
Transaction code OBBW
2. When a dialog box appears, make the following entry:
Chart of accounts
CL01
3. Choose Continue (Enter).
4. On the Maintain FI Configuration: Automatic Posting Accounts screen, choose the Posting Key pushbutton and make the following entries:
Transaction Key
Standard Posting Key Debit
Standard Posting Key Credit
A00 40 50
5. Save.
3.5.3.8.2.2 Def. Adjustment Accnt.s f. Changed Reconc.Acct. Balance Sheet Transfer Postings
UseIn this activity you define the numbers of the accounts for the automatic transfer postings which are made if the reconciliation accounts are changed. Postings are made to these accounts to sort the open items.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Periodic Processing Reclassify Transfer and Sort Receivables and Payables Define Adjustment Accts for Changed Reconciliation Accounts
Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Operaciones periódicasReclasificarTrasladar y clasificar créditos y deudasAlmacenar ctas.regularización p.ctas.asociadas modificadas
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Transaction code OBBW
1. 2. On the Maintain FI Configuration: Automatic Posting Accounts screen, make as entries as necessary.
2. On the Maintain FI Configuration: Automatic Posting Accounts screen, make the following entries:
Chart of accounts
Transaction Reconciliation Account Adjustm. Acctount
CL01 A00 1104000100 1104000199
CL01 A00 1104000110 1104000199
CL01 A00 1104000120 1104000220
CL01 A00 1104000200 1104000299
CL01 A00 1104000210 1104000299
CL01 A00 1107000000 1104000199
CL01 A00 1107000100 1104000199
3. Save your entries.
4.
3.5.3.8.3 Define Alternative Reconciliation Account for Customers
Use
In this step, you define accounts in which the postings to a customer account are managed in the general ledger. The posting is automatically made to these accounts instead of to the normal reconciliation account.
The specification is dependent on account type, special G/L indicator, chart of accounts and reconciliation account.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Postings with Alternative Reconciliation Account Other Special G/L Transactions Define Alternative Reconciliation Accounts for Customers
Menú IMG Gestión financiera (nuevo) Contabilidad de deudores y acreedoresOperac.contablesContabilizaciones con cuenta asociada diferenteOtras operaciones CMEAlmacenar cuenta asociada alternativa para deudores
Transaction code OBXY
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2. On the Maintain Accounting Configuration: Special G/L List screen, select Choose (F2) on the following entry:
Account type
Special G/L ind.
Name Description
D D Dbt rec Doubtful Receivables
3. If a dialog box appears, make the following entry:
Chart of accounts
CL01
4. On the Maintain Accounting Configuration: Special G/L-Accounts screen make the following entries:
Chart of accounts
Account type
Special G/L ind.
Recon account Special G/L account
CL01 D D 1104000100 1104000199
CL01 D D 1104000110 1104000199
CL01 D D 1104000200 1104000299
CL01 D D 1104000210 1104000299
5.Choose back
6. On the Maintain Accounting Configuration: Special G/L-Accounts screen make the following entries:
Chart of accounts
Account type
Special G/L ind.
Recon account Special G/L account
CL01 D E 1104000100 1104000199
CL01 D E 1104000110 1104000199
CL01 D E 1104000200 1104000299
CL01 D E 1104000210 1104000299
7. Choose back
8. On the Maintain Accounting Configuration: Special G/L-Accounts screen make the following entries:
Chart of accounts
Account type
Special G/L ind.
Recon account Special G/L account
CL01 D H 1104000100 1105000100
CL01 D H 1104000110 1105000100
CL01 D H 1104000120 1105000100
CL01 D H 1104000209 1105000100
CL01 D H 1104000210 1105000100
9. Save your entries.
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3.5.4 Period End Reporting
3.5.4.1 Entering Company Data for German Foreign Trade Regulations
UseIn this step, you enter your company data for each company code which is needed for the header of the report for receivables from and payables to non-resident companies according to German foreign trade regulations.
For detailed description see:
http://www.bundesbank.de/meldewesen/mw_aussenwirtschaft.php
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Periodic Processing Report Foreign Trade Regulations Enter Company Data for German Foreign Trade Regulations
Menu IMG Gestión Financiera (nuevo) Contabilidad Principal (nuevo) Operaciones periódicas Declarar Reglamento alemán del comercio exterior Reglamento alemán comercio exterior:Introducir dat.empresa
Transaction code OBA2
2. On the Change View “Company Data For FTR Report Z5A (FRG)”: Overview screen select Company 1000.
3. On the Change View “Company Data For FTR Report Z5A (FRG)”: Detail screen make the following entries:
Company code
Register No.
Industry Country Legal Form
Acct. Clerk
Tel. Fax For SCB
E-mail Address
1000 0123456 Gewerbe 13 1 Sachbearbeiter
101020
404040404
BW BP@SAP.com
4. Save.
3.5.4.2 Creating Financial Statement Version
Use
In this activity:
You define the versions you need to create a balance sheet and profit and loss statement.
You can define versions for a specific chart of accounts, for a group chart of accounts, or without any specific assignment.
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You then determine the financial statement items for your version.
You assign groups of accounts to the items at the lowest levels of the hierarchy. You can select the criteria that determine which items the accounts are displayed in. For example, accounts or groups of accounts can be assigned to particular items based on their balance.Alternatively, you can also assign functional area intervals at the lowest level of the structure, instead of account intervals. Either account intervals or functional area intervals can be assigned to a financial statement item. You must explicitly define financial statement versions to which functional areas are assigned as such. You do this by setting the "Fun.area allowed" indicator. This financial statement version can then also be used by the notes to financial statement in the G/L account information system.
The financial statement version is a copy of the IKR version for Accounting. It has been renamed 0010.
The version was created in accordance with the German Commercial Code §266 and §275 (2).
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Master Data GL Accounts Define Financial Statement Versions
Menú IMG Gestión financiera (nuevo) Contabilidad principal (nuevo) Cuentas de mayorCrear y tratar cuentas de mayorDefinir estructura balance/PyG
Transaction Code OB58
2. On the Change View “Financial Statement Versions”: Overview screen, select the Financial Statement Version IKR and choose the button Copy as (F6).
3. On the Change View “Financial Statement Versions”: Details of Selected Set screen make the following entries:
FIN.Stmt.Version Name
BACL Financial Statement Chile
4. Save.
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