using services and compliance with rcuk and hefce policies: romeo, juliet, and fact scounul...

Using services and compliance with RCUK and HEFCE policies:

RoMEO, JULIET, and FACT

SCOUNUL Conference Fringe27th June 2014

Bill HubbardDirector, Centre for Research Communications

The place of funders

• Funder policies are the key• Funders are “upstream” of all research

activity• Other policies have to respond to and respect

these policies - and if they don’t, then the political question can be asked - why not?

• Conversely, without funder backing, what can succeed?

Funding and policies

• UK Government• Research Councils UK• UK Research Assessment 2020

Pity the researcher . . .

Researchers view from the past . . .

Funder

Public Funder

Institution

Publisher

Funding Researcher

Researchers view

Researcher

Funder

Public Funder

Institution

Publisher

Funding

Institutional Repository

Researchers view

Researcher

Funder

Public Funder

Institution

Mandate

Publisher

Funding

Institutional Repository

Researchers view

Researcher

Funder

Public Funder

Institution

Mandate

Mandate

Publisher

Funding

Institutional Repository

Researchers view

Researcher

Funder

Public Funder

Institution

Publisher with OA Option

Open AccessPublisher

?Mandate

Mandate

Funding

Institutional Repository

Researchers view

Researcher

Funder

Public Funder

Institution

Publisher with OA Option

Open AccessPublisher

Central/subjectRepository

?

?

Mandate

Mandate

Funding

Institutional Repository

Researchers view

Researcher

Funder

Public Funder

Institution

Publisher with OA Option

Open AccessPublisher

Central/subjectRepository

Institutional Repository

?

?

Mandate

Mandate

Institutional Database

Funding

Researchers view

Researcher

Funder

Public Funder

Institution

Publisher with OA Option

Open AccessPublisher

Central/subjectRepository

Institutional Repository

?

?

Mandate

Funding

Mandate

Institutional Database

Researchers view

Researcher

Funder

Public Funder

Institution

Publisher with OA Option

Open AccessPublisher

Central/subjectRepository

Institutional Repository

?

?

Mandate

Funding

Mandate

Institutional Database

Researchers view

Researcher

Funder

Public Funder

Institution

Publisher with OA Option

Open AccessPublisher

Central/subjectRepository

Institutional Repository

?

?

Mandate

Funding

Mandate

Institutional Database

Researchers view

Researcher

Funder

Public Funder

Institution

Publisher with OA Option

Open AccessPublisher

Central/subjectRepository

Institutional Repository

?

?

Mandate

Funding

Mandate

Institutional Database

Researchers view

Researcher

Funder

Public Funder

Institution

Publisher with OA Option

Open AccessPublisher

Central/subjectRepository

Institutional Repository

?

?

Mandate

Funding

Mandate

Institutional Database

Researchers view

Researcher

Funder

Public Funder

Institution

Publisher with OA Option

Open AccessPublisher

Central/subjectRepository

Institutional Repository

?

?

Mandate

Funding

Mandate

Institutional Database

Researchers view . . . with data

Researcher

Funder

Public Funder

Institution

Publisher with OA Option

Open AccessPublisher

Central/subjectRepository

Institutional Repository

?

?

Mandate

Funding

Mandate

Institutional Database

Mandate #

Mandate #

Central/subjectRepository

Institutional Repository

Institutional Database

Publisher with Data Option

Researchers view from the past . . .

Researcher

Funder

Public Funder

Institution

Publisher

Funding

Policy clashes

• Complex, restrictive policies– some publishers, e.g. Elsevier, have policies that

change if the institution or funder has a policy!

• Push for take-up of hybrid option, for a fee– concerns of double-dipping, on national scale– speculation on fee-levels in future

• Moves into asking for rights in data?• Consider place of publisher in process • Overall picture fragmenting

Integrated policy framework

• Authors and researchers have clarity• Responsibility for compliance check is defined• Funders adopt common policies• Institutions harmonise their policies with funders• Publishers simplify their response and adapt• . . . and systems for archiving, payment,

compliance, etc in place and automated

Support infrastructure

• Repository• Mediated deposit service• OA publication funds• Institutional OA support service• Gold fee finance systems• Institutional policies• Funder grant compliance systems• Research assessment planning

Support examples

• RoMEO - summarises Publisher policies• JULIET - summarises Funder policies• FACT - combined policy advice for authors• OpenDOAR - lists OA repositories• DOAJ - lists OA journals• OAK - payment intermediary for OA fees• CORE - UK national aggregation• OpenAIRE - European policy support

Support examples - URLs

• OpenDOAR - www.opendoar.org• DOAJ - www.doaj.org• RoMEO - www.sherpa.ac.uk/romeo• JULIET - www.sherpa.ac.uk/juliet• FACT - www.sherpa.ac.uk/fact• OAK - www.openaccesskey.com• CORE - core.kmi.open.ac.uk• OpenAIRE - www.openaire.eu

Discussion

Bill HubbardDirector, Centre for Research Communications

bill.hubbard@nottingham.ac.uk

Contact

Abstract

• Funders, authors and readers may want open access to research, but can they achieve it? A researcher who has been encouraged to make their work open has to deal with regulations, guidance, and mandates from their institution, their funders, their publisher and their national government. These policies are often complex and can be ambiguous, or in conflict with each other. A supportive policy environment and guidance through the relationship of one policy to another has proved to be essential for real progress in opening access to research. How should policies support the researcher and the research process?  How can policies based on commercial profit fit into an open environment? What role do funders have in protecting their investment and the public interest? The session will address these issues, reflect on current policies and suggest best practice.