using outlook and exchange server for international student ministry

Using Outlook and ISI’s Outlook Exchange E-Mail System

Roy YabukiISI DFW Director ryabuki@isiwebnet.net – 817-269-3146 http://ismtips.net – tech/ministry tips blog

The Techie’s Secret

What is Outlook? How is it useful?

What is the difference between Outlook and Exchange?

Some Benefits in Ministry

Installation

What are Outlook’s Basic Functions?

Other Useful Tools

Outlook Resources

Some Benefits in Ministry – the Organizer

Protection from losing contact information/data,

Repository of e-mail and other communication

Real-time calendar coordination with colleagues and local teams, One Calendar with Categorized entries

Database of Categorized Contacts

Secure access to your Outlook program from virtually any computer, anywhere in the world, etc.

Easy small mail merges

Prioritized Todo’s (2nd Brain)

Search old messages

Mobile Sync

Setting-up E-mail

ISI Exchange Server (Contact Rebekah Miller – ------------------------- at Home office for a free account for all staff) name@isiwebnet.net

Yahoo, G-Mail, Hotmail, AOL

POP/SMTP, IMAP

Main Functions – Exchange Server

Protection from losing contact information/data

Multiple computers and smart devices, web

Main Functions -Access

Multiple computers with Outlook, Entourage and smart devices (Mobile Sync)

Secure access to your Outlook program from virtually any computer, anywhere in the world, etc.

Connecting via the web – Connect to Exchange server using Web Access

Main Functions – E-mail & Communication Archive

Repository of e-mail and other communication

E-mail Basics –

Organizing e-mails (Folders, sorting, Reading Pane, autopreview, junk, search)

Sending e-mail – (account, attachments, Outbox/Sent box)

Mail Merge

Main Functions – Time Management

One Calendar with Categorized entries

Real-time calendar coordination with colleagues and local teams

Invitations

Categorized, Prioritized Todo’s

Main Functions -Database

Database of Categorized Contacts/Search

Can be Shared

Folders…

Other Useful Tools

XOBNI!

http://www.xobni.com/learnmore

YouSendIt!

Secure E-mail - http://www.instantssl.com/ssl-certificate-products/free-email-certificate.html

Free Comodo Secure e-mail SW: http://www.comodo.com/home/internet-security/secure-email.php

Outlook Resources Outlook tools, tutorial videos, add-ins, etc.

Slipstick- http://www.slipstick.com/index.htm

From Microsoft –

for 2003 - http://office.microsoft.com/en-us/training/CR061832721033.aspx ,

for 2007 http://office.microsoft.com/en-us/training/HA102188671033.aspx

Tips & tricks –

http://email.about.com/od/outlooktips/tp/popular_tips.-06V.htm

http://email.about.com/od/outlook/Get_the_Most_Out_of_Outlook.htm

http://email.about.com/od/outlookaddons/tp/most_popular_outlook_add_ons.htm

Books Dyszel, Bill. Outlook 2007 For Dummies (For Dummies

(Computer/Tech)). New York: For Dummies, 2006. Excellent book for beginners about Outlook 2007 ($0.50 used on Amazon.com)

Dyszel, Bill. Outlook 2003 For Dummies (For Dummies (Computer/Tech)). New York: For Dummies, 2003. Great Outlook 2003 book for Beginners($17.47 used on Amazon.com)

Boyce, Jim, Beth Sheresh, and Doug Sheresh. Microsoft Office Outlook 2007 Inside Out. Redmond, WA: Microsoft Press, 2007. - Another Excellent All-around Outlook book ($4.99 used on Amazon.com)

Mcghee, Sally. Take Back Your Life!: Using Microsoft Office Outlook 2007 to Get Organized and Stay Organized (Inside Out) (Inside Out). Redmond: Microsoft Press, 2007. Great Book on using Outlook to organize your extremely busy life. Uses principles similar to David Allen's "Getting Things Done" Actually Predates Allen's Work. ($16.49 new on Amazon.com)

Mcghee, Sally. Take Back Your Life! Special Edition: Using Microsoft Outlook to Get Organized and Stay Organized (Bpg-Other). Redmond, WA: Microsoft Press, 2005. ($.33 used on Amazon.com)

Questions

Roy Yabuki, ISI DFW Director – ismtips@gmail.com – (817) 213-6474

Website: http://ismtips.net – tech/ministry tips blog

Twitter: ismtips

Rebekah Miller – ISI Web Director