using a results-based planning, monitoring and evaluation approach by j.metzger

Global Water PartnershipRegional Days - 2012Results-based planning, monitoring and evaluating

Focus Area 3

Stockholm22-24 August 2012

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Objective: progress in focus area 3:

• to simplify and integrate the many inputs and report requests in the GWP work programme management cycle

• to rationalise the Outcome Mapping aspects so they are easier to understand and apply

looking again at the more familiar concepts and approaches underlying RBM and

LFAs• to enable effective programme implementation

demonstrate value for money

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New documents:

1. Annual Progress Review for 2011 – May 2012

a new “report”

2. Annual Work Programme Management Manual – August 2012 a new “manual”

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• A succinct yet analytical overview of activities undertaken and outcomes achieved

• To complement “GWP in Action”• Based on available M&E data and information:

• GWPO Secretariat• Technical Committee• Global thematic priorities• Regional programmes

Annual Progress Review 2011

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Work Programme Management Cycle:Intentional Design:

PlanningVision and MissionBoundary Actors

Desired OutcomesProgress Markers

Implementation

ActivitiesOutputs

Monitoring

1) Progress Markers - through outcome journals

2) Implementation of activities

Evaluation

LearningReporting

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1. IWRM Outcomes

2. Influencing change – outcome mapping progress markers

3. Activities and outputs

Overall Progress in Implementing the Strategy:

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IWRM Outcomes:ref. www.gwptoolbox.org

A. The enabling environment (policies, legal frameworks and financing and incentives)

B. The institutions and required capacity; and

C. The management instruments for sharing data/information, assessing, planning, negotiating, cooperating, regulating and financing management and development

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IWRM Outcomes:

Outcome level governance toolsclustered by GWP ToolBox classification

2009-2011 Strategy

Total since 1998

A Enabling Environment 26 58

B Institutional Roles and Required Capacity 15 69

C Management Instruments 48 95

Total: 89 222

• Steady progress during this Strategy and since 1998• Higher incidences during programme implementation• Difficult to assess value and links to “benefits”

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Influencing Change:

2010 2011

Goal 1

48

36

30

65

/

+

++

No Info

Goal 1

36

6139

43

/

+

++

No Info

Goal 2

28

24

13

64

/

+

++

No Info

Goal 2

34

3718

40

/

+

++

No Info

Goal 328

40

10

67

/

+

++

No Info

Goal 3

35

51

16

43

/

+

++

No Info

Goal 4

28

25

17

49

/

+

++

No Info

Goal 4

30

37

22

30

/

+

++

No Info

• plausible linkages between outputs and outcomes

• based on monitoring and reporting on the influence on the boundary actors with whom GWP is working to effect behavioural change

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Influencing Change:• Steady progress in influencing change as

monitored by progress markers – plausible linkages are there!

• We will not fully address all outcome challenges during present strategy…

• Focus on outcomes and plausible linkages has had a positive impact in reporting and mind-set in the organisation… e.g. “GWP in Action”

• We are not there yet when it comes to clear links with benefits and value for money

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Activities and Outputs:

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Activities and Outputs:• Pattern of activities and the emphasis given to

the strategic areas is similar in 2011 as compared to the previous years.

• Types of activities under thematic areas vary, also from region-to-region reflecting regional priorities and varying levels of maturity and capacity.

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Activities and Outputs:

SE 1.5 Facilitating transboundary cooperation

0

10

20

30

40

50

60process

capacity

awareness

productsoperational

meetings

part. others

SE 2.1 Climate change

0

10

20

30

40

50

60process

capacity

awareness

productsoperational

meetings

part. others

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Network Challenges in 2011:• Mid-term Strategy Review:

8 focus areas – to conclude the present strategy

• Making the ”knowledge chain” work: Strengthening links between global, regional and country activities, and with knowledge partners

• The GWP Network – maintaining and increasing relevance as a global action networkAdvocacy and increasingly Implementing IWRM

• Financial Management: 2011 a year of austerity • Gender and youth strategy – new initiative

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Priority thematic highlights:

• Objective for 5 priority thematic areas:• a coherent “operational strategy”

describing opportunities building on Network strengths

• Effective links in the “knowledge chain” from Technical Committee to Regions and Countries facilitated by GWPO

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1. Financing Water Management:

• Good links to EUWI Finance Working Group

• Continuing challenge to connect to national, regional, and global initiatives

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2. Transboundary Cooperation:

• Strengths: TEC and new NO position• Various initiatives underway globally (e.g.

GWP Dundee scholarship programme) and regionally

• Coherent “operational strategy” under development

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3. Adapting to Climate Change:• Well-developed operational strategy under

implementation through WACDEP in Africa

Good e.g. of “implementing IWRM”• Global influence increasing• Regional programmes conceptualised –

awaiting funding - DFID• Challenge: scaling-up in similar

programme in other regions

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4. Food Security:

• Progress: 2 regional/global workshops in 2011

• Challenges:• still to flesh-out a coherent “operational

strategy”• provide global leadership

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5. Tackling Urbanisation:

• Progress: Good TEC leadership with publications on Integrated Urban Water Management

• Many diverse activities throughout the network

• Lack of coherent operational strategy – linked to NO vacancies

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Regional highlights:

• In depth reviews for all 13 regions• Comparing planned vs actual progress• Analysis of issues: strengths, weaknesses,

challenges, etc.

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Response to the May draft:• Positive response from the SC and FPG• But we can do better:

• Analysis - enabling discussion of successes, opportunities, challenges and recommendations

• What do you think?• Will this report enable us to improve our

performance?• Regionally, Globally, Technical Committee

• Is it helpful?

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• to simplify and integrate the many inputs and report requests in the GWP work programme management cycle

• All requests for report by:• Network operations• Communications• Finance

Annual Work Programme Management Manual – August 2012

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• 3 annual reports, one annual workplan and one monthly newsletter:

A. GWP Annual Progress Review

B. Annual Workplan

C. Annual Report – GWP in Action

D. Monthly e-newsletter NewsFlow

E. Annual Financial Report – based on quarterly reports

GWPO reports

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Annual SequenceWorkplans and Reports:

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Report / Workplan Request date Deadline:

Request A:Input to Annual Progress Review reportsee section 2.1

1 October 1 November

Request B:Annual Workplansee section 2.2

1 October 1 November

Request C:Inputs for Annual Report - “GWP in Action”see section 2.3

15 December 15 January

Request D:Monthly Narrative Reportssee section 2.4

Monthlybeginning of each

month

Request E:Quarterly Financial Reportssee section 2.5

Quarterly20th day each of April,

July, October and January

Reporting schedule: