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Agenda
USAG ITALY LEVY BRIEF
• Personnel• Sponsorship• CPF• Voting Assistance• Retention• Finance• Housing• Transportation
• Vehicle Registration• Postal Service Center• School Liaison• Health Clinic• Dental Clinic• Vet Clinic• ACS
Military Personnel Services
USAG ITALY LEVY BRIEF
POC: Mr. Donald L. BuffordCaserma Ederle, Bldg 28
DSN: 637-7467 / 7469 / 7490Comm: 0444-61-xxxx
Hours: Mon-Fri 13:00-16:00Email: usarmy.usag-italy.imcom-europe.list.mpd@mail.mil
• Assignment Eligibility• Deletion and Deferment• Airborne Assignment• TDY en-route Options• Availability Date• Billing Travel Options – CBA/IBA• DA Form 31 (Leave Form)• Verifying the Assignment Packet• Soggiornos
USAG ITALY LEVY BRIEF
Military Personnel Services (MPS): Agenda
• Permanent Change of Station (PCS) when PCSing back to the States:
ALL LEVY PACKETS WILL BE SUBMITTED TO THE MPD OFFICE FOR PROCESSING BY THE S1 ONLY AND NOT THE INDIVIDUAL
SOLDIER.– Have at least 12 months of service remaining from report date– Not Flagged except for APFT failure– Satisfy all the preconditions specified in the Assignment
Instructions• All first term Soldiers who are on assignment and are not planning
on reenlisting need to sign a first term statement indicating they will not extend or reenlist.
• Career Soldier who must reenlist or extend to meet time remaining requirements must do so before the PCS orders are be published.
USAG ITALY LEVY BRIEF
(MPS): Assignment Eligibility
• Consecutive Overseas Tour (COT) when serving another overseas tour.– Complete their current prescribed tour and any other voluntary
extensions– Have enough service time remaining to complete the
consecutive tour– Agree to serve the second tour in full– Submit DD Form 4787 to MPD if family travel is involved– Complete the required EFMP screening if Service Member has
dependents• Must be granted concurrent family travel prior to dependents
traveling with you• Ensure that all dependents have passports and meet the host
nation immigration requirements
USAG ITALY LEVY BRIEF
(MPS): Assignment Eligibility (Cont.)
MPS: Deletion and Deferment of Assignment
• Operational Deletion/Deferment is based on the needs of the losing command
• Compassionate Deletion/Deferment is based on needs of the Soldier
• Instead of operational deletion, consider Foreign Service Tour Extension (FSTE)
• Submit requests for deletion or deferment to DA within 30 days of coming on Assignment Instructions (AI)
• If a situation occurs after the 30 days, request should be submitted within 72 hours of the situation
USAG ITALY LEVY BRIEF
MPS: Airborne Assignments
• Per AR 614-200, Soldiers on assignment instructions to an airborne position or unit will be utilized for at least 3 years in an airborne position/unit unless physically disqualified, exempted by general Court-martial authority, separated, reassigned by HRC or accepted for another airborne, airborne ranger, special forces or other assignment which is considered by HRC to have higher priority.
• Before issuing assignment orders, the Soldier of the proposed assignment must initial eMilpo report AAA-234 and indicate acceptance or declination of airborne assignment.
• If Soldier declines airborne assignment, withdrawal of SQI (P) and deletion of assignment will be submitted IAW MILPER Message10-045, dated 17 Feb 10 and AR 614-200, dated 3 Sep 09.
USAG ITALY LEVY BRIEF
• PCS’ing from Italy back to the States:– OPTION 2: Take family members to the new duty station, get
them settled, then proceed to TDY en-route• Gaining CMD may authorize10 days leave for house hunting• Govt. transportation to and from TDY authorized• To receive BAH at new PDS an exception to policy must be approved
through the local finance office and USAREUR G1 to the Army G1 fordecision.
– OPTION 4:Take family members to:• a) TDY location at personal expense• b) Some other location at personal expense• c) A designated location at Govt. expense other than the new
permanent station– Entitlements for dependents transportation will be based on the
most direct route between the old and the new permanent stations
USAG ITALY LEVY BRIEF
MPS: PCS with TDY En-Route – w/ Family Members
• PCS’ing and Reclassing• PCS is contingent upon successful completion of school• Soldier may request for family members to remain in housing
if the following apply:– Soldier is not authorized movement of HHGs to the TDY
location.– The school is 1 year or less with a return to the same
installation after graduation In both situations, retention ofhousing can only be authorized up to 30 days after completion of TDY or graduation.
USAG ITALY LEVY BRIEF
MPS: PCS with TDY En-Route – w/ Family Members
• Additional information for leaving family members in Italy while TDY en-route:– Justified written requests must be sent through housing to
Garrison Commander for decision.– Soldiers who leave family members in Italy while TDY en-routs
are not authorized Government-funded travel back to Italy for the sole purposed of relocating their family.
– To receive BAH at new PDS an exception to policy must be approved through the local finance office and USAREUR G1 to the Army G1 for decision.
USAG ITALY LEVY BRIEF
MPS: PCS with TDY En-Route – “KNOWS”
• The Availability date is documented on the “Aval Date” line of the orders.– Enlisted: The availability date for an enlisted Soldier is three
calendar days before his/her Date Eligible for Return fromOverseas (DEROS).
• Example: Soldier has DEROS of 15 May 2013. The Soldier's PCS orders will indicate an "Aval date" of 12 May 2013.
– Officer: The availability date for an Officer is not normally calculated in connection with the Officer's DEROS. An officer's "Aval date" is the first day of their leave date.
• You CANNOT depart BEFORE your Avail Date.• You may fly up to 6 days past your Avail Date.• Anything beyond 6 days requires an amendment to your
orders.
USAG ITALY LEVY BRIEF
MPS: Availability Date
• CBA - Centrally Billed Account– Soldier will purchase a travel ticket utilizing PCS orders. Local
Commercial Travel Office (SATO) will do the purchase transaction using Soldier’s PCS orders.
• IBA - Individually Billed Account (MANDATORY for SMs with aGovernment Travel Card)– Soldier will purchase a travel ticket at his/her own expense through
Local Commercial Travel Office (SATO) and receive reimbursement (at Gov. rate) once travel is complete.
– Submit travel voucher to finance for reimbursement and NLT 15 days upon arrival at new PDS
– Reimbursement of excess baggage is authorized but will not exceed two (2) total checked bags per traveler. For
– For more information go to: http://asafm.army.mil/Documents/OfficeDocuments/FinancialOps/Guidances/dts//gtcc-pcse.pdf
USAG ITALY LEVY BRIEF
MPS: Billing Options
• For those with an individually billed account (IBA), the individually billed account travel charge card will be used for all official relocation expenses.
• Upon notification of PCS, individuals who possess an IBA(GTCC) will contact their local unit travel charge card Agency Program Coordinator (APC) to register into the PCS program.
• Exclusions. The following types of PCS are excluded from the program:– Accession– Separation
• Cardholders will benefit from the convenience of charge card use. Thecard eliminates the need to apply for an advance of travel entitlementsand reduces the travelers’ dependency on personal funds.
• While in PCS status, accounts will not suspend, incur late fees, or report against command delinquency percentages. The program also contains safeguards to prevent fear of delinquency and subsequent account suspension due to late payment. Remember, you must be placed in PCS status by the APC, it is not automatic.
USAG ITALY LEVY BRIEF
IBA – Government Travel Charge Card
• Credit limits may be increased to allow for PCS entitlements according to current DOD guidelines.
• Travel Advances. Participants will obtain travel advances using their GTCC (ATM, cash, manual cash disbursement). Travel advances may not be obtained by any other means while participating in this program.
• The following expenses are authorized for use with this program:– Transportation– Lodging– Meals– Temporary Quarters Subsistence Expense (TQSE)– House Hunting Approved expenses
USAG Italy Agency Program Coordinator (APC) Ms. Maylai FontanezResource Management Office, Bldg 28, 2nd floor DSN: 637-7484/Civ: 0444-61-7484
USAG ITALY LEVY BRIEF
Government Travel Charge Card -Contd
MPS: DA Form 31 – Leave Form
• Avail Date (that will be indicated on your orders) is normally the leave beginning date
• Permissive TDY has to be put into your leave form. Block 17 on the DA 31 and break it down. From this date to this date will be PCS leave and from this date to this date will be Permissive
• TDY. TDY school periods must be indicated on leave form as well.
• Must be signed and approved by Unit Commander
USAG ITALY LEVY BRIEF
MPS: LEVY Packet Requirements
• Leave Form DA 31• Form AAA 234 Individual Losing Assignment for Enlisted or
Request for Orders RFO for Officers• Reassignment and Travel Election Worksheet• DD Form 93 Record of Emergency Data• Proof of CMD SPON – previous order w/dependents listed or
deferred family travel order or MPD Command Sponsorship Memo• Copies of first page of dependents’ passports• DA 5434 Sponsorship Program Counseling and Information
Sheet• LEVY Brief Memorandum of Understanding• PCS orders bringing you to Italy• Updated ERB or ORB (No more than a week old)
USAG ITALY LEVY BRIEF
• Additional Information Required for Overseas Assignments to Europe/Hawaii/Alaska/Korea/Japan:– DA FORM 5888 Family Member Deployment Screening Sheet
with EFMP stamp from Health Clinic**– DD FORM 2792 Exceptional Family Member Medical Summary
if there are EFMP Family members**– DA FORM 4787 Reassignment processing form– DA FORM 5121– Family Member Declaration Statement
**must be electronic and current within one year. Vicenza Health Clinic POC Ms. Melissa Ortiz, melissa.d.ortiz6.civ@mai.mil; 636-9567; 0444-61-9567
USAG ITALY LEVY BRIEF
MPS: Additional LEVY Packet Requirements
USAG ITALY LEVY BRIEF
MPS: Additional LEVY Packet Requirements
Travel Election Worksheet Family Travel Soldier Declaration Memo
THESE FORMS ARE ALSO AVAILABLE AT YOUR S1 OFFICE
• Expired Soggiornos:– All Soldiers with dependents having an expired Soggiorno will
be required to turn in the expired Soggiorno or provide alost/stolen report from the Vicenza Carabinieri prior to their orders being released.
• Turning in of Soggiornos:– Soggiornos are required to be turned in during the clearing
process.
ALL LEVY PACKETS WILL BE SUBMITTED TO THE MPD OFFICE FOR PROCESSING BY THE S1 ONLY AND NOT THE INDIVIDUAL
SOLDIER.
USAG ITALY LEVY BRIEF
MPS: Soggiornos
Total Army Sponsorship Program (TASP)
USAG ITALY LEVY BRIEF
POC: Ms. Jeanette Mitchell Building 393 (CPF)
DSN: 637-7151Comm: 0444-61-7151
Hours of Operation: M-F 09:00-11:30, 13:00-16:30 Email: usarmy.vicenza.imcom-europe.mbx.army-
sponsorship@mail.mil
• Army Career Tracker (ACT)• Upon receiving Assignment Instructions, the Soldier must login to the
ACT website at: https://actnow.army.mil.• 1. Click on the Sponsorship tab and sub Tab for Form and complete
sections 1, 2, 4 and 5. Leave section 3 blank for the gaining installation to complete. 4D; TASP POC: Jeanette Mitchell; 314-637-7151; usarmy.vicenza.imcom-europe.mbx.army-sponsorship@mail.mil
• 2. After you have completed those sections, please check the portion “I certify” block below your rank in section 1 and save your form at the bottom of the page.
• Entering this information in the ACT system will generate your DA Form 5434 while sending your information to the gaining installation. The gaining installation will then return the DA Form 5434 with section 3 completed and an identified sponsor.
• 3. Email a copy of the ACT generated DA Form 5434 to: usarmy.Vicenza.imcom-europe.mbx.army-sponsorship@mail.mil.
USAG ITALY LEVY BRIEF Slide: 4
Total Army Sponsorship Program (TASP)
Out-Processing Central Processing Facility
(CPF)
USAG ITALY LEVY BRIEF
POC: Mr. Sebastiano Dalle Molle and Ms. Jeanette MitchellBuilding 393
DSN: 637-7143 / 7142Comm: 0444-61-7143 / 7142
Hours of Operation: Mon-Fri 09:00-16:30 Closed for lunch from 11:30-13:00
Closed on all American Federal Holidays
CPF: Out-Processing ‘KNOWS’
• You must be in proper military uniform to receive your Clearance Papers and to Final Out-Process with the CPF.
• You DO need Orders to schedule Housing pre-inspection. Contact them as soon as you receive Assignment Instructions!
• Soldiers should immediately schedule out-processing appointments for Transportation (HHGs), Housing, and Vehicle Registration office. Also make Flight and Hotel reservations as soon as you receive your orders. These agencies require orders but do not require clearance papers to make out-processing appointments.
• Soldiers are highly encouraged to report to the CPF as soon as they receive orders to be entered in the UCASWEB system and placed in pre-clearance status.
USAG ITALY LEVY BRIEF
• to close all your contracts with Phone/Internet/Cable, such asTELECOM, INFOSTRADA, ALICE, SKY etc…(see the PhoneShop located in the PX).
• Clear AAFES (if you have anything pending with the Facilities, or if you are enrolled in the School Lunch Program, or have a Star Card).
• DO NOT LEAVE BEHIND UNFINISHED BUSINESS!• CIF equipment can only be turned in via CPF appointment.
– Current turn-in days are MON thru WED.
USAG ITALY LEVY BRIEF
CPF: Out-Processing Reminders
• Soldiers must be in DUTY UNIFORM• Cannot be issued earlier than 12 duty days prior departure
date.• Must bring copies of:
– Flight itinerary– Approved Leave Form (if traveling by POV)– NCOER/OER– PCS/ETS Award or memo signed by the BN CDR or CSM as to
why there is not one to the CPF• SOLDIERS ARE NOT AUTHORIZED UNDER ANY
CIRCUMSTANCES TO SIGN FOR ANY AGENCY ON CLEARING PAPERS.
USAG ITALY LEVY BRIEF
CPF: Clearance Papers – Requirements
CPF: Final-out Requirements
• Soldiers must be in DUTY UNIFORM• 2 duty days prior to your departure you must report back to
the CPF with your completed clearance checklist: your checklist must have all required Signatures and Stamps. Unit must ensure that all pertinent blocks are completed.
• Bring a copy of orders for us to stamp: the Contracted TravelAgency on post - SATO Travel - will not issue tickets withoutthe RED STAMP from CPF, Out-processing section.
• Ensure to complete your final-out in time to pick up your tickets before you are scheduled to fly.
USAG ITALY LEVY BRIEF
• The following conditions MUST be met in order for pets to ride the bus:– The pet must be inside of a pet carrier AND the pet carrier must
be able to fit on or in between the seats on the bus.• Italian law prohibits the transportation of live animals in the
undercarriage of the bus.
• If the free shuttle service provided by the instillation cannot meet our PSCing Soldiers and civilians transportation needs, they must arrange for other means of transportation and request reimbursement at the gaining organization when filing their travel voucher.
• Please note that transportation is a reimbursable PCS expense.
USAG ITALY LEVY BRIEF
CPF: Marco Polo Airport Shuttle & Pets
Federal Voting Assistance Program (FVAP)
Mr. Willie Chandler Caserma Ederle, Bldg 28
DSN: 314-637-7491 / 0444-61-7491Hours: Mon-Fri 09:00-11:30, 13:00-16:30
Closed Thurs mornings, open 13:00-16:30 Email: willie.j.chandler.civ@mail.mil
USAG ITALY LEVY BRIEF
Voting Assistance Program
USAG ITALY LEVY BRIEF
• What is absentee voting and how is it done?– absentee voting is conducted by mail, and sometimes in person before Election
Day.• To be eligible, you must:
– be a citizen of the United States– be a resident of the state in which you're planning to register– be at least 18-years-old at the time of the next election
• To be eligible, you must not:– be imprisoned or on parole for a conviction or felony– Be currently judged mentally incompetent by a court of law
• How do I register to vote? And when?– before you can vote, you have to register. Many States have a different
deadlines for voter registration. In most States, you need to register at least 30 days before the election.
– visit the Federal Voting Assistance Program website at http://www.fvap.govto view your State’s requirements, and to download registration and votingresources.
Request and Receive Your Ballot: When you register as a Special Absentee Voter, you can choose to have your ballot mailed, emailed or faxed to you. You may even be able to download it from the county's website. For additional information andresources, as well as answers to many frequently asked questions visit ww.fvap.gov, or contact the Installation Voting Assistance Officer (IVAO), Mr.Willie Chandler, DSN: 314-637-7491
VAP - What do I do now?
USAG ITALY LEVY BRIEF
If you are:Separating from the Service• As you transition back to civilian life, you will no longer be covered by the Overseas Citizens Absentee
Voting Act . You and your eligible family members should notify your local election official of your change in voter registration status and update your information to vote locally. You may do this in eitherone or two easy steps.
• If you have voted absentee or locally and are staying in the same voting residence after separation:– Step 1: Notify your election official of your change in status and that you will be voting at the poll
site in future elections. A sample letter is provided for your convenience.• If you voted absentee or locally and are moving to a new State or county after separation:
– Step 1: Notify your election official of your change in status and that you will no longer be voting in that jurisdiction. A sample letter is provided for your convenience.
– Step 2: Complete a National Voter Registration Form to register as a civilian.• Additional information about registering to vote locally can be found on your State/Territory Election
websites.PCSing• If you move within your existing county, you must complete a new voter registration form to update your
new address. If you move to a different county or state, you must re-register with your new county and/or state. To find this information, visit your state election office’s Web site, or visit FVAP.gov.
• Contact both your former and your new election offices regarding your registration status. The voter registration application may ask that you provide your previous name, address, county and state. Your new election office uses this information to notify your former election office that you no longer reside inthat jurisdiction.
• If you are living in another state temporarily, You should register to vote using the address of yourpermanent residence. If you receive your mail at a P.O. Box, you can provide that information on the voter registration application, under the category of mailing address.
Retention
USAG ITALY LEVY BRIEF
Caserma Ederle, Bldg 28 DSN: 634-7108
Hours: Mon-Fri 09:00-17:00 Closed Thurs mornings, open 13:00-16:30
• Service Remaining Requirements:– Within 45 days of notification of an SRR, Soldiers will be
counseled and take one of the following actions: Reenlist/extend or sign a DCSS
– Soldiers, other than initial term, with more than 4 years servicefor pay purposes at ETS, must take action
• Declination of Service Statement Consequences:– Automatic Flag on your ERB– Ineligible for OCS/ WOC– Removal from promotion standing list (if applicable)
• You may be eligible for other assignments (CONUS andOCONUS) provided you have sufficient SRR of the newassignment
USAG ITALY LEVY BRIEF
Retention Important Facts
Italy Finance Office & C/106 FMSU
DSN: 637-7144 / 7145 / 7148Hours: Mon-Fri 09:00-16:00, closed 12:00-13:00 for lunch.
Closed Thurs mornings for STT, open at 13:00All finance questions/documents should be brought to
IOP at Building 393 once clearing papers have been issued.
USAG ITALY LEVY BRIEF
Advance Pay
• Authorized to all married soldiers during PCS.• DD form 2560,leave form, copy of orders.• Only one month authorized at losing station.• Pay advance amount is calculated as Base Pay minus all
taxes and recurring deductions on LES.• Soldiers in the rank SGT and above may sign for their own
first one (1) month of pay advance.• Soldiers in the rank of E-4 and below are required their
Commander’s signature.• Prorated for 12 months.
USAG ITALY LEVY BRIEF
DLA w/ Dependents
• Not authorized if SM has Government Travel Card• 1 copy of orders/amendments or revoked , DA 31 (approved),
and flight itinerary for dependents.• Must settle travel at gaining station to avoid collection in
relation to PCS move.• PCS orders must state that “SM is authorized to relocate
dependents to gaining station at government expense,” and the names of dependents MUST be listed on orders.
• If not requested 10 working days from final out date, it will NOT be payable until arrival at gaining station.
• Request form available upon initial issue of clearing papers.
USAG ITALY LEVY BRIEF
TLA
• Ten (10) days authorized when clearing economy quarters; Three (3) days authorized when clearing government quarters.
• Used to partially reimburse a soldier for extra expenses that occur when occupying temporary lodging OCONUS.
• Economy TLA paperwork handled by soldier. SNA, invoice, and housing memo brought to Customer Service (bldg 393).
• Ederle Inn paperwork handled by the hotel through housing.
USAG ITALY LEVY BRIEF
Misc Pay Entitlements
OHA/COLA• OHA STOPS on the day that is on the DD Form 2367 received
from housing. This should be the last day you lived at the residence.
• COLA stops on the day prior to your actual departure from the duty station.
• SM must fill out DA Form 5960 form for In-transit entitlementsduring final out appointment. (Allows payment of BAH during terminal leave)
Airborne Hazardous Duty Pay• Entitlement will be stopped a day prior to departure.
USAG ITALY LEVY BRIEF
Documents to bring to Final Out Appointment
• Clearing papers showing all other agencies cleared (Finance, Personnel and CPF are the last three stations).
• One copy of PCS orders (Include any amendments and revocation of orders).
• One copy of approved DA form 31 (Leave form).• Termination letter from housing (gov’t quarters).• Copy of OHA termination form with effective date.• Dependents flight itinerary when applicable.
USAG ITALY LEVY BRIEF
Housing Division
USAG ITALY LEVY BRIEF
Via Casermette 107; (Outside Gate #4) DSN 637-7950/7951
Operating Hours: Mon, Tues, Wed, Fri 0830-1200 & 1300-1630 Thurs only 1000-1200 & 1300-1630
• Barracks: No TLA Authorized.• Government Quarters: Max 3 days TLA.• Private Rentals: Max 10 days TLA.• Scheduling flights on Monday or Tuesday could result in
paying out of pocket hotel expense, if exceeding max TLA authorization.
• Clearing Barracks:– You must coordinate with your unit barracks manager or First
Sergeant.– You may also request the assistance of the FSBP Office, at
CPF for Ederle and bldg 10 for Del Din, which is responsible to sign your clearing papers.
– TLA is not authorized.
USAG ITALY LEVY BRIEF
Housing: Preparing you PCS Move
1. With Orders, schedule pick up date of HHGs with the Transportation Office
2 Go to the Housing Office and schedule an appointment withan A&T Clerk for a Termination Appointment
3. Bring orders, flight itinerary, and leave form to Termination appointment. A&T Clerk will schedule a Pre-Termination Inspection, Termination Inspection, and delivery of TemporaryFurnishing (as needed)
4. Pre-Termination inspection is to provide guidance and/orassess damages for Statement of Charges
5. Return AFN Decoder and/or transformer to the CFMOWarehouse in Torri
6. Termination Inspection is scheduled 3 days before flight outfor 3 days of TLA in the hotel
7. Stop by the Housing Office one last time for TLA paperwork
USAG ITALY LEVY BRIEF
Housing: Clearing Government Quarters
1. With Orders, schedule pick up date of HHGs with the Transportation Office
2 Go to the Housing Office and schedule an appointment with a Lease Negotiator for a Termination Appointment
3. Bring orders to the Termination appointment. LeaseNegotiator will schedule delivery of temporary furnishings (ifneeded), pick up of Government furnishing and appliances, utilities close out appointments, and final termination appoint
4. Return AFN Decoder and/or Transformer to the CFMOWarehouse in Torri
5. Final Termination Inspection is scheduled 10 days or lessbefore fly out date for 10 days maximum of TLA
6. Receive and pay final utility bills7. Bring copy of paid bills to Housing Office for final clearing and
receive TLA paperwork for hotelUSAG ITALY LEVY BRIEF
Housing: Clearing Private Rental Quarters
Transportation:Personal Property Processing Office
(PPPO)
USAG ITALY LEVY BRIEF
Building 393; Second Floor DSN 634-6926
Hours: M, T, W, & F 09:00-15:45Thursday 10:00-15:45
Closed from 12:00-13:00 for Lunch http://www.usag.vicenza.army.mil/sites/local/DOL/transportation.asp
Make Arrangements: www.move.milAnswers to your Questions: usarmy.vicenza.imcom-
europe.mbx.ito@mail.mil
• OUTBOUND BRIEFING BY APPOINTMENTS ONLY– Self-Counseling DPS LAB
• Click on www.move.mil– Monday – Friday ( 0900hrs – 1600hrs)– Building 393, 2nd Floor
• The PPPO requires a minimum of 10 days to process transportation services– The first day is the day you sign your completed paperwork.
The tenth day is the first day the movers will arrive at your home to begin packing your household goods.
• Exceptions to the 10 day rule:– Bluebark, Compassionate Reassignment, Critical Medical
Reassignments and Separations, and Chapters/ETS)
USAG ITALY LEVY BRIEF
PPPO Schedules & 10 Day Rule
• Monday – Friday and US Holidays– Between 0800hrs – 1700hrs May –Sep– Between 0800hrs – 2200hrs Oct-Apr
• Changes to the scheduled pick up are made directly between the Local Agent and the Service Member
• NOTE: If the Soldier wants to change pick up dates (weekdays only) it is at his/her discretion, not for the convenience of the Local Agent. If the Local Agent wants to change pick up dates the Soldier is not obligated to accept the change.
USAG ITALY LEVY BRIEF
PPPO: Pick-up Schedule
• Proper Order of Events– Complete your transportation application and US Customs
paperwork, obtain a copy of DD 1299– Show DD 1299 to schedule Housing Clearing Appointment– Make airline ticket arrangements
• Types of Personal Property Shipments– HHG: Household Goods– UB: Unaccompanied Baggage– PPM: Personally Procured Move ( includes postal and wine
reimbursement– NTS: Non-Temporary Storage
USAG ITALY LEVY BRIEF
PPPO: Order of Events & Types of Shipments
• PROFESSIONAL BOOKS, PAPERS & EQUIPMENT (PBP&E): As of 1 May 20014 MAX weight for PBP&E is 2000 pounds regardless of Military Occupational Specialty (MOS) or Branch of Service– Ensure PBP&E is separated from HHG and UB shipment day of
pack and pickup.– Ensure PBP&E is identified on inventory and displays an
estimated weight• HHG/UB SPECIAL SHIPMENT
– PPPO arranges pick ups and deliveries from Milano, Varese,Torino, Parma, Ghedi, Desenzano, Ferrara, Bologna, Rimini,Ancona and Vicenza Italy.
– All Special Storage (aka–deployment) shipments MUST beDelivered to Quarters, before pick up of outbound HHG/UBshipment.
USAG ITALY LEVY BRIEF
PPO: Special Considerations
• Motorcycle Requirements at the time of counseling: Title and Registration or Bill of Sale in Service Member’s Name– Whether the motorcycle is “Drivable”
• Note: Motorcycles are shipped in HHG Shipment Gas or oil in tank of motorcycle is strictly prohibited
• Alcohol In HHG Shipment: at the time of Counseling:– Wine list AND– Final destination state permit OR– Final destination state taxes paid invoice OR– Final destination state Alcohol Beverage Control– Board letter of exemption
• NOTE: All duty, taxes, and permits are the Service Member’sresponsibility. ABC Board: http://www.ttb.gov/wine/state-ABC.shtml. More Info:http://www.ttb.gov/importers/personal_importation.shtml
USAG ITALY LEVY BRIEF
PPPO: Motorcycles & Alcohol
• The following slides provide valuable information for filing aclaim as a result of loss or damage to household goods orunaccompanied baggage shipped or stored at Governmentexpense.
• The Claims Office is located on first floor of the Office of the Staff Judge Advocate, Building 241.
• Claims Office Hours of Operation:– Mondays: Walk-In Service 0900 – 1200 and 1300 – 1530– Tues-Wed: Walk-In Service 0900 – 1200 and 1300 – 1630– Thursdays: Walk-In Service 1300 – 1630– Fridays: Appointments only 0900 – 1200 and 1300 – 1630*
• Please call DSN:634-7031/7041 to schedule an appointment.• *Legal Assistance and Claims Offices will close at 1600 on
Training Holidays.
USAG ITALY LEVY BRIEF
PPPO: Claims
PPPO: Claims- What You Need to Know
• DPS (Defense Personal Property System) is an Internet based system that supports DP3 and tracks shipments from start to finish. Most importantly, it provides direct communication between the service member and the Transportation Service Provider (TSP)
• FRV (Full Replacement Value) is the DP3 component that deals with your personal property claim and allows service members to recover the full replacement value of destroyed and damaged personal property as a result of a DoD-sponsored move.
• TSP (Transportation Service Provider) is the carrier or moving company.
• MCO (military claims office) The local MCO is the Vicenza Claims Office in building 241.
USAG ITALY LEVY BRIEF
PPPO: Claims – Tips for a Successful Move
• Obtain appraisals for high value items (at your expense)• Use a video or still camera to record your items• Don’t ship small valuable items (jewelry) or irreplaceable
items (photo albums)• Empty trash cans• Have a separate marked area for items you do not want
shipped• Note your exceptions to pre-existing damage on the inventory• Examine the inventory (generic description—plate vs. specific
description—Bernardaud China "Etoiles" Dinner Plate)
USAG ITALY LEVY BRIEF
PPPO: Claims – Important Information
• You do not need to obtain estimates of repair in order to file your claim with the TSP.
• If a claim if timely filed with the TSP, the TSP is liable for the repair or FRV cost of a damaged item, whichever is less.
• The TSP must respond to a claimant within 60 days of receipt of the claim. However, if a claimant does not hear from the TSP within 30 days, the claimant may transfer the claim to their MCO for adjudication. Contact your local MCO before you elect to transfer your claim.
• BOTTOM LINE: Visit your local MCO within 75 days of deliver for assistance to ensure your “Notice of Loss/Damage after Delivery” is properly dispatched to the TSP.
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PPPO: Getting Started with Claims
• You must establish a DPS account to submit and manage your claim. If the Transportation Office at origin has not already assisted you with obtaining a user ID and password, you can easily arrange one for yourself. Go to http://www.move.mil; next click on “DPS registration” and complete the online registration form. The “DPS Login” link is on the same webpage.
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PPPO: Claims – What to do Next
• Submit Notice of Loss. All loss/damage must be submittedonline through DPS within 75 days of delivery. Neither theTSP nor the Government will pay for items not identified onthe loss/damage report within 75 days.
• Submit Your Claim. Submitting notice of loss does NOT constitute filing a claim! These are two different steps. You have 9 months from the date of delivery to file your claim online through DPS. Find the step by step instructions on the Move.mil official DPS portal or review our information paper, “How to File a Household Goods Claim on DPS.”
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PPPO: Travel – Airline Tickets
Commercial Travel Office (CTO) Building 161
DSN 634-8351Hours: Mon-Fri 08:00-17:00
VicenzaCTO@cwtsatotravel.com
• After Transportation services have been arranged go to the Commercial Travel Office (CTO) to reserve your airline tickets.
• Check AVAL date on last page of orders when scheduling your flights to avoid out of pocket lodging.
• You must obtain the red stamp on your orders from Central Out-Processing to pick up tickets.
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PPPO: Traveling with Pets
• Flight arrangements for your pets are the Service Member’s responsibility, ensure you inform CTO that you have a pet for guidelines when you book your ticket.
• Contact your Veterinarian for the required documentation for your pet.
• Airlines restrict pets by weight limitations and embargo pets when temperatures at takeoff are less than 45°or greater than 85°.
• For further assistance, contact Contracting Officer Technical Representative for Official Travel at 634 6920.
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Vehicle Registration Out Processing
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Vehicle Processing Center (VPC): Torri di Quartesolo (VI): MON-FRI 08:00-17:00; Closed on Italian and American Holidays
DSN: 634-7760
Vehicle Registration – Torri di Quartesolo (VI):MON-FRI 08:00-17:00; Closed on Italian and American Holidays
DSN: 637-7820/7822
Vehicle Registration Tips
USAG ITALY LEVY BRIEF
• To clear you must SHIP/SELL/or SCRAP all yourvehicles/motorcycles
• Bring all copies of HHG showing motorcycle in shipment• Shipping a car commercially you must have a copy of your
shipping documents.• To sell a vehicle: The seller must get a safety inspection within 30
days. The buyer should call vehicle registration at 637-7820 or637-7822
• To junk a vehicle, come to vehicle registration to get the paperwork. Clearing will only be allowed after the vehicle is turnedin.
• To ship contact the Vehicle Processing Center, 634-7760• PCSing within Europe, you must turn in your cover plates, and
Temporary AFI plates will be issued to drive across Europe.
Vehicle Registration Tips (Cont.)
• Shipping a Vehicle Government: Make an appointment online at www.pcsmypov.com. For additional information contact 634-7760.
• On the day of your appointment the vehicle must be cleaned inside and out to include the trunk under the spare tire and the air filter. Any dirt will result in failure to pass.
• Vehicle must have less than ¼ tank of gas, anything over will fail.
• There can not be any fluid leaks.• Only floor mats, baby seat, first aid kit, warning triangle can
be shipped inside the vehicle.• Italian cover plates must be returned or a lost license plate
statement from the SETAF Carabinieri.
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Postal Service Centers
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Caserma Ederle: Bldg 302 Ph: 634-7430 Caserma Del Din: Bldg 2 Ph: 637-2750
Hours: M, W, Th, F 09:00-17:00Tues: 11:30-17:30
Closed on American Federal Holidays
• Stop by your servicing Postal Service Center before departure to close down your CMR receptacle.– Bring a copy of your orders and your I.D. card
• A forwarding address is required at the time of out-processing.– Per DoD regulation, you first class mail and parcels will be
forwarded for 1 year.– Subscription periodicals are forwarded for 60 days only.
• Your forwarding address can be updated with a new address after your departure via e-mail.– usag-vicenza.postalservicecenter@armyusag.org for Caserma
Ederle– usag-vicenza.deldin.postalservicecenter@armyusag.org for
Caserma Del Din
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Postal: Helpful Out-Processing Hints
• Your CMR receptacle will be closed within 24 hours and mail will begin to be forwarded.– Please consider the delay in receipt of forwarded mail to your
new location since mail must transit to the Vicenza PSC, thenfollow on travel to your new location.
• Remember to update ALL correspondence with your new address.
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Postal: Helpful Out-Processing Hints (cont.)
USAG School SupportServices
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Child, Youth & School Services School Liaison Officer
BLDG. 108, Room 43Army Community Services VicenzaSLO@gmail.com
School Support Services
• Assist you and your child transition to new school/installation• Regulation 608-101 requires Soldiers to clear SLO• Assists families in connecting with SLOs at the sponsor’s
gaining unit.
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SSS: Students’ Challenges
• Leaving friends and making new friends• Adjusting and fitting in• Repeating courses• Finding their way around• Credit being accepted for graduation• Confusion on new schedule• Grades• New School procedure (bus stop, lunch schedule, ID cards)• Extracurricular offerings• Have someone to eat lunch with
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• Notify school registrar’s office once you have received an estimated departure date.
• Complete withdraw request and provide a copy of the Sponsor’s PCS orders at least 2 weeks prior to departure.
• Ensure student has followed proper withdrawal process of the school to include:– Return ID/library card. Clear library. Return all books (library
and text) and school material calculators, computers, cameras, all electronic equipment etc)
– Clear all charges and fines– Clear Nurse's and attendance office– Clear any extracurricular activities (return equipment and clean
uniforms to sport coaches and ROTC)
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SSS: Withdrawal Procedures for Sure Start – 12th Grade Students
• Clear AAFES Horizon Student Meal Program• Ensure proper clearing through Child, Youth & School
Services - Parent Central Services – Office 42• Clear School Support Services – Office 43• REMINDERS:
– Contact the School Liaison Officer when you arrive at newinstallation
– Enroll your children upon arrival at your new duty stations.
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SSS: Withdrawal Procedures for Sure Start – 12th Grade Students (cont.)
• Web Sites– www.militaryChild.org– www.militarybrats.com– www.dmdc.osd.mil/sites– www.nmfa.org– www.naeyc.org– www.homeschoolcentral.com– www.militarystudent.org– www.schoolmatters.com– www.militaryonesource.com– Installation School Liaison Web Site
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SSS: Helpful Links
USAHC-VICENZA
Soldier Readiness NCOIC: 636-9120 CIV 0444-61-9120
Bldg 2310Hours: Mon-Fri 0800-1630
Closed Thurs morning for STT.
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VHC: Must Knows
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PCSing• Audiology- Must be a Class 1
on MEDPROS• Soldier Readiness- Must Be
MRC 1, be up to date on all required Immunizations, Vision screening, HIV draw, Behavioral Health, Periodic Health Assessment, and Post Deployment Health Reassessment.
• Soldiers will not be cleareduntil PHA or PDHRAappointment is made. Part 1must be completed onlineprior to booking appointment.
Separating:• Can start Separation
Physical up to 3 monthsbefore final out.
• May start SeparationPhysical up to 6 monthsbefore final out if applying for early VA Benefits.
• See Soldier Medical Readiness to start the physical
• Service Members and Dependents 18 years and older must request a copy of their own Medical Records due tothe Privacy Act.
• Service Members and Dependents must bring a copy of orders upon PCS to or PCS from Italy and fill out DA Form 877 in order to have Medical Records shipped to or from OCONUS and CONUS locations.
• Soldiers separating from the Army receive a copy of theirMedical Record, not the original. Let the Medical Recordsdepartment know three months in advance.
MEDICAL RECORDSPAD Front Desk: 636-9050
CIV: 0444-61-9050
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VHC: Medical Records
DSN: 636-9062CIV: 0444-61-9062
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Need a copy of orders, and clearing papers
TRICARE
Vicenza Dental Clinic
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Out-Processing: PCS/ETS/RET Front DeskBldg 2310
DSN: 636-9803/9805Hours: Mon-Fri 0730-1630
Limited Staff Thurs morning for STT
Dental Clinic: Must Knows
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PCSing• Need CAC card and a
copy of orders• Sign out: Green out-
processing book.• Fill out DA 3705 (receipt
for outpatient treatment/dental record).
• Dental record/s will be putin an envelope and sealedwith Vicenza DC label.
• Out-processing checklist will be signed and dated.
ETSing/Retiring• Need CAC card and a copy
of orders.• Sign out: green out-
processing book.• Make copy/s of dental
record/s and put in manila folder (original record will bekept in the clinic and turnedin to PAD for transition to VA).
• Out-processing checklist willbe signed and dated.
Vicenza Veterinary Clinic
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Located on the Longare Base, Bldg 2Map is located in the document rack 1st floor CPF across from
Information Desk.Hours of Operation: Monday – Friday 0800-1200 & 1300-1600
Thursday is ONLY over the counter sales.Closed on Federal Holidays, Training Holidays &
Last working day of the month for inventory
• Bring your out-processing paperwork to the front desk, then we will verify you do not have any active patient records and all accounts are paid in full.
• We will then sign and stamp your documents.
• Traveling with Pets – Plan Ahead– Complete Country Clearance Checklist– Health Certificate (Required)– Pet Passport (Required)– Sign out Animal Records– Pay Monies Owed– Receive Signed Clearing Papers
• Entering another country with pets requires prior planning!
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Vet: How to Clear
• Have you reviewed the import requirements for the country to which your traveling? Some countries may take up to six months to complete country clearance requirements.– Are your pet(s) current on all vaccines?– Do they have a 15 digit microchip?– Is a FAVN test required?– Do you have a Pet Passport?– Do you require any additional documents: Country Clearance,
Proof of FAVN Test, Export, etc.– Have you coordinated pet travel:
• Contacted the Airline to verify pet travel requirements;• Need Power of Attorney;• Ensured boarding facility available if needed?
• Health Certificate/Exam: within 10 days of flight• Do you have the animal health record(s) for each pet?
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Vet: What is Required?
Army Community Service
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Relocation Readiness Program Manager 634-8525 or 634-7500
CIV 0444-71-8525
ACS: Two Key Programs
Relocation Readiness• Relocation Counseling• Communication with the
gaining installation• Welcome Packets• Plan My Move Tool• Military Installation
Information http://www.militaryonesource.mil/
Waiting Families Program• Needs Assessment• Provides support and
services to geographically separated Families
• Provides local information togeographically separated Families
• ACS Mobilization andDeployment 634-7500
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Financial Readiness for Relocation
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ACS Building 108; Office #110 (Upstairs)Open 8:00 a.m. – 5:00 p.m.
Please call an appointment: 634-8634 or 634-7500
CIV 0444-71-8634/7500
• OHA management• Spending plans• Account for income and entitlement changes
http://www.defensetravel.dod.mil/• PCS leave
– Establishing a new household– Cost of household items, setup fees, renting vs. buying
• Know what your credit says about you!– Check reports for free at www.annualcreditreport.com– Protect against identity theft with free active duty alert valid for
1 year– Visit ACS for a free FICO credit score and for help with
improving your credit standing
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ACS: Preparing to PCS
EFMP:
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Exceptional Family Member Program
ACS, Building 108, Rooms 24 and 27634-8582 or 634-7500
CIV 0444-71-8582/7500
You must visit the EFMP ACS Office to Out-Process– If a Family Member is enrolled in EFMP, a copy of your orders is
needed.– If enrolled, a Needs Assessment will be completed quickly and we will
connect you to the gaining installation.• While in Transition: Hand-carry the EFM’s medical and
educational documents; hand carry medication necessary for several months.
• Special Housing Needs: Request assistance from EFMP prior to departure from your losing installation.
• EFMP Updates:– Medical enrollments must be updated every three years or if the
condition changes.– Educational enrollments must be updated every year.
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EFMP: Requirements for Updating
• Special Education Needs: For Non DoDDs school options you may want to research to find the school which best fits your child’s needs. For this and DoDDs information, visit USAG-Italy school liaison officer.
Command Sponsorship Process:– ALL SOLDIERS: The Command Sponsorship screening,
DA5888 must be completed if you are remaining in Vicenza, or moving to overseas installations, including Alaska or Hawaii.
• EFMP ACS office may facilitate the DA5888.
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EFMP: Relocating to Another Overseas Location
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USAG Italy: Point of Contacts
Agency Location Hours Phone # Notes
CPF Bldg 393 M-F 0900-1630 637-7130 Closed on American Federal Holidays
Total Army Sponsorship Program (TASP)
Bldg 108, Room 101 M-F 0900-1630 34-8526/7500 Located in the CPF; bldg. 393
Military Personnel (MPD) Bldg 28, Office 14 M-f 1300-1600 637-7467/7469/7490 usarmy.usag-italy.imcom-europe.list.mpd@mail.mil
Retention Bldg 28 M,T,W,F 0900-1700 & TH 1300-1600
634-7108
Housing VIA CASERMETTE 107(Outside Gate 4)
M,T,W,F 0830-1600 & TH 1000-1600
637-7950/7951
Transportation (PPPO) Bldg 393, 2nd Floor M,T,W,F 0900-1600 & TH 1000-1600
634-6926 http://usag.vicenza.army.mil/sites/local/dol/transportation.asp
Travel Office Bldg 161 M-F 0800-1700 634-8351 vicenzacto@cwtsatotravel.com
Vehicle Reg Torri Di Quartesolo (VI) M-F 0800-1700 634-7760, 637-7820/7822
Closed on Italian & American Federal Holidays
Postal Service Center (Ederle) Postal Service Center (Del Din)
Bldg 302Bldg 2
M, W,TH,F 0900-1730 & TU 1130-1730
634-7430637-2750
Closed on American Federal Holidays
USAG School Support Services Bldg 108 M-F 0800-1700 634-7500 vicenzaslo@gmail.com
USAHC-Vicenza Bldg 2310 M,T,W,F 0800-1630TH 1300-1630
636-9120
Dental Clinic Bldg 2310 M,T,W,F 0800-1630TH 1300-1630
636-9803/9805
Veterinary Clinic Longare Base Bldg 2 M-F 0800-1600 635-4841
Relocation Readiness (ACS) Bldg 108 M-F 0800-1700 634-8525/7500 Located in the ACS building
Financial Readiness (ACS) Bldg 108 M-F 0800-1700 634-8524/7500 Located in the ACS building
EFMP (ACS) Bldg 108 M-F 0800-1700 634-8582/7500 Located in the ACS building
• This concludes your on-line levy brief.• Click here for required proof of attendance• By signing the Memorandum of Understanding you are
indicating that you have viewed the entire briefing and all related documents to your departure from USAG Vicenza. A copy of the signed memorandum of understanding must be submitted with your levy packet to the MPD when requesting orders.– Note: If Digital signature does not function please print, sign
and date.– !!!The Memorandum of Understanding must be submitted with
your LEVY Packet!!!
Conclusion
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