u.s. probation/pretrial treatment service providers testing instructions
Post on 25-Feb-2016
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10/25/12
USPO/USPSO calls/emails to schedule initial intake appointment for offender/defendant
USPO/USPSO forwards:• Program Plan• Aftercare Case Summary
Review program plan to ensure all necessary codes are included
Do not provide any services not listed on the plan.
Maintain a copy in the file.
Ensure form is filled out completely.
Offender/defendant signs
Witness signs.
Copy retained in your file
All Offenders/defendants should be tested upon intake Testing must occur 7 days a week including holidays Offenders/defendants must be tested at least one
weekend per month Back-to-back testing (two consecutive days) must
occur occasionally for Phase I Testing should be observed by a person of the same
gender. No more than one unobserved test per month.
Use a code-a-phone/message recorder system
Update message daily
Do not give more than 12 hours notice
Must save recorded messages for 72 hours.
Offender/defendant signs in and out for each service
Each service must be listed on a separate line (i.e counseling and testing)
Vendor also signs each entry
Include DTL with invoice submission monthly
Use a clinical refractometer on all specimens Ensure specific gravity (s.g.) is 1.003 or higher.
DO NOT TEST an invalid specimen If s.g. is lower, allow 1 hour to collect another
sample at no charge Ensure sample is a minimum of 35 milliliters Permit no more than 2 hours to provide a valid
sample if stall occurs
Use Non-Instrumented Testing Devices (onsite) for all testing
Collect urine between the hours of 5:00 am-9:00 am only
Do not allow waiting period to exceed 15 minutes
Do not disclose the schedules of testing or number of tests to offenders/defendants
Do not share personal work schedules Meet monthly with officers in person or
via telephone and document in files Be available by phone, cell phone
and/or email
• The collector fills out the top portion of the COC form (subject’s name, PACTS number, supervising officer/initials)
• Offender/defendant fills out “Prescription Use” section
• After testing via onsite device, complete the entire form including signature of offender/defendant and witness.
• If positive, include laboratory chain of custody number and have offender/defendant fill out comment section.
Only time a sample should be sent to lab unless requested by USPO/USPSO.
Notify USPO/USPSO via email/fax with cc to Officer’s Supervisor immediately.
Follow proper procedures for packaging and mailing specimens as listed in the SOW Fill out Alere Chain of Custody Form Upon receipt of lab result, email/fax results (positive or negative) to USPO/USPSO with cc to Officer’s Supervisor immediately and place in file
Must be legible/Print Must keep letters/numbers within the
boxes provided Must include officer initials Must include PACTS number Do NOT request primary or secondary test
panel Request “confirmation only” and list
presumptive positive test(s)
All specimens must be listed on the UA log
Co-payment collection must be included.
Write “onsite” in bar code number column.
Vendor responsible for training staff and calibration of units
Vendor must keep Breathalyzer Instrument Log
on site for audit purposes.
Include all breathalyzer results on Monthly Treatment Report
Keep a monthly breathalyzer log for each client who has breath testing authorized on their program plan
Must be sent to Substance Abuse Coordinator Jennifer Smith by the 10th of each month
Fill out completely Sign and date NO canned language relevant to the
actual client Send to assigned officer and with
invoice monthly
Vendor responsible for creating own notification reports (for review by Substance Abuse Coordinator)
Must include all pertinent information• Type of violation
FTA (counseling/testing/intake) Stall/ low specific gravity Positive result (onsite, breathalyzer, or lab)
Positive Test • Due immediately
Failure to appear for services• Due immediately
Discharge Summary• Due within 15 days
Must keep USPO and USPSO supplies separate Probation Onsite tests, and laboratory supplies
are ordered through Carla Garcia carla_garcia@cacp.uscourts.gov (562) 980-3407
Pretrial supplies are ordered through Adriana Corona-Buergo adriana_corona-buergo@cacpt.uscourts.gov (213) 894-5395
Order before you run out May take 2 weeks (business days) to receive
supplies Order forms can be found on our Internet site
Monthly probation inventory must be submitted by the 10th of each month to Substance Abuse Coordinator- Jennifer Smith
Monthly pretrial inventory must be submitted the 10th of each month to Senior USPSO Adriana Corona-Buergo
Inventory includes # of devices received and used during the proceeding month
Program Plan does not require offender/defendant signature
Maintained in your file If counseling provided,
must complete a typed discharge summary to USPO/USPSO within 15 calendar days
Programs will be reviewed at least two times the first and second year of the contract
If unsatisfactory rating, you will have a follow up review
Deficiencies can result in a Cure Notice that requires a formal response
You will be held to the standards in the proposals you submitted
Program Plan Authorization to Rel. Confidential
Information 11B Monthly Treatment Report Chain of Custody forms (onsite & lab) Laboratory results Daily Treatment Log (outpatient) Individual UA, BA, & Sweat patch logs Chronological notes that include
Officer contact and counseling notes
http://www.cacp.uscourts.gov/?q=tss
Jennifer Smith-Substance Abuse Coordinator jennifer_smith@cacp.uscourts.gov (562) 980-3412
Carla Garcia-Treatment Services Assistant carla_garcia@cacp.uscourts.gov (562) 980-3407
Adriana Corona-Buergo-Senior Pretrial Services Officer adriana_corona-buergo@cacpt.uscourts.gov (213) 894-5395
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